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HomeMy WebLinkAbout08132008cmoF $~~~~A HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, AUGUST 13, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council -time limit five minutes where public input allowed CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY VICE MAYOR NEGLIA 3. MOMENT OF SILENCE 4. READING OF CIVILITY PLEDGE BY VICE MAYOR NEGLIA We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. 5. ROLL CALL 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 7. PROCLAMATIONS, AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 08.016 A. Employee of the Second Quarter 2008 -Officer Bill Jursik 08.091 B. David Glassman -Eagle Scout Project Presentation 1-3 08.092 C. Municipal Lobbying Presentation -Garrett Pomichter of Eligere Strategies 5-11 (requested by Council Member Simchick) 08.093 D. Economic Development Plan -Beth Mitchell, Executive Director, 13-44 Sebastian River Area Chamber of Commerce 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 45-57 A. Approval of Minutes - 7/16/08 Special Meeting 59-68 B. Approval of Minutes - 7/23/08 Regular Meeting 08.082 C. Resolution No. R-08-10 -Final Plat for Rohm Commercial {Growth Management ss-so Transmittal, R-08-10, Plat Under Separate Cover, Clerk of Court Approval of Form of Plat) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS ROHM COMMERCIAL; PROVIDING FOR CONFLICTS AND EFFECTIVE DATE. 08.022 D. Resolution No. R-08-13 -Second Quarter Budget Amendment (Finance s1-112 Transmittal, R-08-13, Memo, Status Reports, Schedule, Accomplishments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 08.094 E. Site Selection for Pelican Fountain at Riverview Park (Parks Transmittal, Map) 113-115 08.095 F. General Fund Early Retirement Incentive Buy-Out Option (HR Transmittal) 117 9. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 10. PUBLIC HEARINGS Procedures for public hearings: (R-08-o9) • Mayor shall announce the opening of the public hearing. • City Attorney reads Ordinance or Resolution • Chairperson, if appropriate, shall announce the rules that apply to the hearing. • City staff presentation • Applicant presentation • Public input. • City staff summation • Mayor closes hearing • Council action 08.054 A. Second Reading and Public Hearing for Ordinance No. 0-08-07 -Specified 119-123 Commercial Signage (Growth Management Transmittal AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ENACTING TEMPORARY RELIEF MEASURES FOR SPECIFIED COMMERCIAL SIGNAGE TO ADDRESS THE CURRENT ECONOMIC DOWNTURN; PROVIDING FOR SEVERABILITY, CONFLICTS, SUNSET AND EFFECTIVE DATE. (PJ ad 8/3/08) 2 11. UNFINISHED BUSINESS 12. PUBLIC INPUT Public Input for each individual is five minutes, however, it can be extended or terminated by a majority vote of Council members present. 13. NEW BUSINESS 08.096 A. Waive Competitive Bid Procedures and Authorize Renewal and Application of the 125-146 Following Agreements: Group Health Insurance Through BlueCross BlueShield of Florida, Life Insurance & Long-Term Disability Through Florida Combined Life Insurance Company (HR Transmittal, Renewal Evaluation, Rate Page Addendum, Renewal Letter, Booklet) 08.097 B. Authorize Renewal of General/Professional and Automobile Liability and Property 147-150 and Workers' Compensation Insurance Contract with Florida League of Cities for Additional One Year Term (HR Transmittal, Tab) 08.014 C. Set New Bi-Annual Goals for Charter Officers As Required by Resolution R-07-31 151-155 (City Clerk Transmittal, R-07-31, January Goals) 14. CITY ATTORNEY MATTERS 08.098 A. Political Campaign Sign Consideration 15. CITY MANAGER MATTERS 16. CITY CLERK MATTERS 17. CITY COUNCIL MATTERS A. Mr. Neglia B. Mr. Paternoster C. Ms. Simchick D. Mr. Wolff E. Mayor Coy 18. ADJOURN (All meetings shall adjourn at 10:00 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE /N THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Regular City Council Meetings are Scheduled for Live Broadcast on Comcast Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THEAPPEAL IS TO BE HEARD. (286.0105 F.S.) 3 IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetings: August 20, 2008 - 6 pm -Council Budget Workshop August 27, 2008 - 6:30 pm -Regular City Council Meeting September 8, 2008 - 6 pm -Special Council Meeting for Public Hearing on Budget September 10, 2008 - 6:30 pm -Regular City Council Meeting September 17, 2008 - 6 pm -Special Council Meeting for Final Public Hearing on Budget September 24, 2008 - 6:30 pm -Regular City Council Meeting Procedures for Quasi-Judicial Hearing Mayor opens hearing City council members disclose ex-pane communication Applicanbagent makes presentation in favor following swearing in by Clerk Staff presents findings and analysis following swearing in by City Clerk Council asks questions of the applicant and staff Mayor opens floor for anyone in favor of request (anyone presenting factual information shall be sworn but anyone merely advocating approval need not be sworn in) Mayor opens the floor for anyone opposing the request Applicant provided opportunity to respond to issues raised by staff or public Staff provided opportunity to summarize request City Council deliberation and questions Mayor calls for a motion City Council Action 4 ffiTTi' Of r ~ ~_; `; ~ HOAJ4E OF PELEC:AN ISt14lV€3 AGENDA TRANSMITTAL Subject: Agenda No. ~$.C~R DAVID GLA SMAN -EAGLE SCOUT PROJECT Department Origin: City Manager E City Attorney: Ap rove Submittal by: City Clerk: Date Submitted: 6 Aug 08 I i er Cit Manager Exhibits: American Legion Letter EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A N/A REQUIRED: N/A SUMMARY David Glassmann is currently a student at Sebastian River High School and is an active member of the Boy Scouts of America. Mr. Glassmann is currently planning his Eagle Scout project, as he anticipates application for the rank of Eagle Scout. His plan is to raise enough money to purchase and install a September 11, 2001 memorial stone, which will be added to the war memorial in Riverview Park. The stone will be the same in size and shape how the memorials that currently surround the memorial and commemorate World War I, World War II, the Korean War, the Vietnam War and the order of the Purple Heart. Therefore, Mr. Glassmann's project will take no additional space in the park and fit in nicely with the surrounding area/memorial. have provided Mr. Glassmann authority to place the stone at the memorial. Mr. Glassman also sought approval from the American Legion (letter enclosed) and plans to speak with the Veterans of Foreign Wars to ensure they support his project proposal. The purpose for this item to be placed on the agenda was at Mr. Glassman's request to inform City Council about his civic Eagle Scout project and to use the public forum as opportunity as a platform to start his fund raising effort. RECOMMENDATION No action required. Q `~1 Cf-IARLES L. FUTCH POST No. 189 THE AMERICAN LEGION 807 Louisiana Avenue SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-8710 ,_. -., ..iG:'.~t'.,. f~ ~1'r'V fir; chi i:ag E: `. - <<r x , ~i~~,C /~_,d ., 4 ~ WO~ ;v ('ti ''~fR~ .-. 4J y \ A~ ~~ Fa \~~ ~ L ` (. August 0 , 2UCi~s '.,?='~~ ~a~~4~r,r; e~; l~~ci~~«Pf a` ~ Javicl. ~. ~':.assrrjan He is a s3oy Scout with Troop #599 here in Sebastian. :. ..~a~ ~ 5 r , t,~ E -..ge ,~cc~:t, rye :s ,~equired to corgi+plete a project which entails Cc?rnmunity Seavice -~ t; ,~ ,t _s~~~F~ ; to fJree~ h."criumer~t of ~emembranre to the victims of 9f11. It would be iocater~ at } r ~~~,~ x~,5 ` ~:ri~ ,~ t~: sar ~e st~.r3e as r;,o~~urs~ents which are in proximity to fihe Flagpa;e. f,;r ;, .' : , ;;, ,.;~,v~~t ~_e~~ior~ stand fc;ursGuare behind this young man in his efforts to perpetuate a fastinG . ., ,-: .~ -;+~ t:^s ~,4r~,c;h cccurrec that day. Feel tree to contact me at 589-8; iG if ycu have any ~;.,=._„n`. `:~'_., . _i~f+~ t0 this ir~ry `Ar~rthy project. r_~_..~,tr: i-i~~.. l_ ia-1,i f=-iles $~n~.eCei`y. n ~ r ~~A ~!' An y V~J~ sterfie' i Command r C 0 cm or _~ r~ .. ~ ` ~~ Flt)14hE £3F PELICAtd 9SL14NT9 AGENDA TRANSMITTAL Subject: Agenda No. (~~, ~ %~. MUNICI AL LOBBYING PRESENTATION Department Origin: City Council • City Attorney: A v Submittal by: City Clerk: Date Submitted: 6 Aug 08 I i e Cit Mana er Exhibits: " EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A N/A REQUIRED: N/A SUMMARY At the request of Council Member Simchick this item has been placed on the agenda for consideration of the matter. Timing also permitted cost considerations for FY 09 Budget purposes. RECOMMENDATION Council direction requested. 0 Expertise ~ Experience ~ Execution Eligere Strategies is a strategic public. affairs and issues management hrm- ~1 e use a campaign-style approach to help corporations, trade associations, and nonprofit organizations address their most critical communications and public. policy challenges. Expertise and results are what ~ti-e deliver to our clients. We constantly seek fresh angles and unique opportunities which position our clients for success. Advocacy Effective policy campaigns depend upon officials hearing a consistent and clear message from their most important constituencies. ~~e can help you identify, educate and mobilize indi~~iduals and ;roues who have a natural stake in your issue. 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Our team will help you mobilize against such threats and build T 321-438-1888 strong coalitions and work to better serve your citizens. info@eligerestrategies.com We will help you secure support for legislative initiatives that can protect your .j.o.v.e~ieerestrateaies.com city, follow through on state funding requests and even obtain sponsorship of state bills, House and Senate co-sponsorships, as well as tracking and promoting such initiatives with state lawmakers. Eligere Strategies, LLC. Government Relations and Education will also provide detailed workshops to municipal officials to prepare them for visits to the state capital, where they will be escorted by a professional advocate to see key lawmakers who affect their constituents. Our reduced rate is available due to the strategic partnerships and alliances we've secured with others in our profession, as well as our focus on issues important to small and medium sized municipalities, who have been underrepresented until now. We look forward to sharing this proposal with your municipal officials at the earliest opportunity, and to working with your dedicated staff. Sincerely yours, Garrett Pomichter Managing Partner /Communications (321)759-6362 "State takes aim at Home Rule" By G.W. Pomichter Benjamin Franklin called democracy "two wolves and a lamb voting on what to have for lunch," and many small cities throughout Florida are starting to feel like the sheep. . For the past few years, state lawmakers yielding to pressure to lower taxes and streamline government have been launching sweeping and potentially fatal assaults on "Home Rule." Many lawmakers have painted a picture of local governments that more closely resembles the stereotypical "fat cat" icons of Washington, D.C. or many state capitals than actual local government. Despite this mischaracterization, recent ballot initiatives like 2008's controversial but popular Amendment # 1, may be serving to erode the abilities of municipal governments to provide services that citizens have demanded, and smaller cities throughout the state are being the hardest hit. Unlike their metropolitan companion many small Florida cities nearly half or more of their annual budgets from ad valorem property taxes, and this money is spent on the basic and essential services that citizen's demand, such as professional police and fire service, or city infrastructure maintenance. "There are times when we get a call about a pot hole in the morning and it's repaired by the afternoon," said city manager Jackie Burns of the City of Indian Harbour Beach in Brevard County. "Our residents have never had any problems with our services and really appreciate what we can do when they ask." State lawmakers say they are only responding to an outcry from citizens, but rather than point the finger of greater accountability at the massive bureaucracy of state government, these lawmakers are taking aim at city councils throughout the state. Home Rule, a term that is synonymous with municipal government, in fact, is a far more direct response to citizen outcry than any of the current trends away from it. It takes a vote of the general electorate of any given area to charter small city, and in most cases such charters are formed on the premise of localizing essential safety and security services. Local police and fire departments with a 2-3 minute response time, whose members are also trained first responders for medical crisis replace over tasked and more distant county agencies. One common misconception about these smaller municipal governments that has fueled the recent actions against them is that they cost tax payers more than if services were consolidated by the state or counties. In fact, residents of many Florida counties who live in unincorporated areas pay higher taxes. Communities that forego home rule by a local government, pay for closer county services through a "Municipal Services Taxing Unit," often referred to as the MSTU, and many times these rates are higher than neighboring municipal millage rates. During the 2008 legislative session, lawmakers once again took aim at Florida's small cities. HJR 949, which passed the house but failed in the senate, proposed to cap millage rates by county to 1.35 %, or 13.5 mills. This capped rate would have included county, school, municipal and special taxing district rates, and would have essentially crippled any local government without alternative revenue sources. Though the measure was defeated in the last days of the legislative session, political insiders say in will resurface in coming sessions. "There isn't likely to be a front door approach to unraveling `home rule,"' said Matt Dupree, a government relations director for Eligere Strategies, LLC, a company that has a plan /0 to fight against such proposals and hopes to build a coalition of the most affected municipal cities and their residents. "Instead, it is far more likely that lawmakers can keep taking revenue sources away from these cities until they simply fold." Mr. Dupree and his company have been watching as the trend toward greater state and county controls has emerged, and have already been reaching out to local leaders to unite cities and town that are likely to the most impacted. Eligere Strategies, LLC has also been monitoring seemingly unrelated legislation that they see as potentially part of the greater agenda. "If we look at initiatives like Amendment 5, we can see how they can impact the home rule debate," said Mr. Dupree about the ballot initiative that would essentially remove school funding from the ad valorem debate by forcing school boards to be funded by an additional sales tax statewide. "This has two problems that I see immediately." Mr. Dupree said the first problem he sees is that by binding school revenue to consumer spending, it will force state lawmakers in economically tough times like those that have typically followed hurricanes and terrorist attack and even in recessive economies, to constitutionally prioritize school funding ahead of other state, and particularly local needs. "The more immediate and possibly larger threat comes from it's implication," said Mr. Dupree. "By taking schools, teachers and parent groups out of the ad valorem debate, lawmakers will essentially remove an obstacle to proposals like HJR 949 and eliminate small city allies." In the wake of recent legislative and special interest initiatives, it is easy to see the trend toward grater and greater state and county government control. This trend has given state lawmakers a platform from which to appear tough on government without ever addressing the state bureaucracy that has been the driving force behind citizen complaints against government spending and in the past. Instead the movement has targeted small municipalities, whose elected officials and employees are closest to the people they serve and are more closely monitored than their more politically savvy siblings. "We are going to bind these cities and towns together with the citizens that formed them and stop the erosion of the fundamental right of the people to govern themselves," said Mr. Dupree. "That is our mission, and once people see what is happening I know we will be successful." Franklin finished his infamous 1759 analogy by saying, "Liberty is a well armed lamb contesting the vote," and that is what Eligere Strategies would like to do... arm the lambs well before the slaughter. G. W. Pomichter is the communications director for Eligere Strategies, LLC and has served as a community reporter and staff writer for Hometown News, LLC. Eligere Strategies can be reached at (321) 431-4568, and is located at 5036 Damson Court, Orlando, FL 32821, and has offices in Melbourne, FL and Washington, D. C. E-Mail Matt Dupree at mdupree~,~u,eligcre.inf~ 1~ Id a ~~~r~~ v~~~nVl~ C-~M EROF COM EfZCE May 16, 2008 '~=' Mayor Andrea Coy and = -- Council Members Neglia, Paternoster, Simchick ~'- ~= and Wolff, City of Sebastian ~~ ~ 1225 Main St. -~ Sebastian, Florida 32958 =3 - - ~~ ~- Re: Economic Development Task Force and Plan _ _ i/~ Dear Mayor Coy and Council Members: The purpose of this letter is to transmit the final Economic Development Plan, as created by the City/Chamber Task Force on Economic Development. The Task Force has been working on this Plan since November of 2007, as enabled in your resolution of October 24, 2007. We request that the Council review this plan, and place it on the City Council agenda as soon as feasible for consideration. 'The Plan is the product of many hours of discussion, research and presentations conducted by the Task Force. It is intended to serve as guidance in your future economic development discussions and decisions. There are a number of recommendations in the report that the committee felt would foster a positive environment for business to develop in our community. Our goal was to provide you with specific recommendations as to the definition of economic development, the criteria for business to qualify for incentives, and the creation of an incentive package that could serve as a tool in attracting business to our city. We also provide information on specific subjects, such as the Airport, the lack of commercial and industrial property, and other areas that need to be addressed to help in the economic development effort. We are pleased that we were given the opportunity to work with the volunteers, the City staff and others and we hope that you will consider our recommendations. On behalf of the Task Force, I thank all of you for your support, and your initiative to help our community by working with the business community to create sorely needed jobs that will enhance our quality of life in the City of Sebastian. Very truly yours, ~. ` ~~ ~~. ~,~~. Beth L. Mitchell Cc: Al Minner, City Manager I3' !4 Economic Development Plan For the City of Sebastian, Florida May, 2008 15` Executive Summary In April, 2007, the City of Sebastian held an Economic Development Workshop, and the Sebastian River Area Chamber of Commerce sponsored a guest speaker, Bill Fruth, a nationally renowned economist. The City Council unanimously agreed to pursue the development of an Economic Development Plan for the City for Sebastian. On October 24, 2007 the Council adopted Resolution No. R-07-45, which is included as Appendix A of this report. The City advertised for committee members interested in working of behalf of the City on this effort, and referred interested parties to the Chamber of Commerce. The public solicitation produced a number of inquiries, and individuals were provided a description of the goals of the committee, and the commitment of time. The Chamber received resumes from interested parties, several with qualifications and experience, and invited all of the parties to participate in the process. A list of the Task Force Members is provided further in the report. While there was a deadline for application to participate in this effort, the Chamber accepted all of the resumes and applications and proceeded with a very active and qualified committee. The Indian River County Economic Development Director was asked to participate and committed to helping this effort, providing valuable resources and experience to assist the process. From November through April, 2008, the Economic Development Task Force has met twice a month at the Chamber offices. Throughout the schedule the Task Force members were joined by :city staff members, including the City Manager, Growth Manager and Airport Manager. The Task Force members were provided the adopted resolution and the list of tasks (Appendix B) to perform to create an economic development plan for the city. This report is designed to follow that list of Tasks, as provided by to the Council in October, 2007. As the meetings progressed the members were also assigned to spend time gathering information, conducting informal interviews of different parties, and researching and making recommendations for the report. Ultimately, the Task Force developed the following recommendations for the City of Sebastian to consider: Recommendations: 1. Adopt the list of targeted, qualified and desirable businesses, as provided in this report. 2. Adopt minimum criteria established in this report, for businesses to qualify for incentives; I6 3. Adopt the menu of incentives as provided in this report, and develop a performance tracking system. The City's Finance Department could be responsible for this element of the plan; 4. Establish an economic development confidential committee, as described in this report; 5. Establish a fast track permitting and approval process for new business. 6. Evaluate the feasibility of the extension of water and sewer accommodate future commercial and industrial development; 7. Create a new staff position of a grant coordinator to address infrastructure improvements and airport improvements; 8. Create a new task force to review Land Development Codes, or alternatively, task the Planning and Zoning Board to undertake a review; additionally staff should review the future land use plan to insure that the City can meet its goals for economic development. 9. Designate a city employee to direct potential new business towards resources that are available; 10. Create a development plan for the airport that addresses wetlands areas, scrub jay habitat and infrastructure improvements. 11. Economic Development marketing materials need to created, and funding for this task should be included in the City's budget. 12. Adopt an economic development element in the City's Comprehensive Plan. i~ Sebastian River Area Chamber of Commerce Economic Development Task Force Task Force Members Don Wright -Exit Realty, Chamber Board Member, Chairman of Task Force William Bodon -resident of City of Sebastian, retired, former Contractor, former President of Jefferson Township, N.J., Chamber of Commerce, and former Chairman of Economic Development, resigned effective March, 2008. Dan Richards, retired, resident of City of Sebastian, engineer with background in Mobile Home Parks, President of Vero Shore Homeowners Association Walter Geiger, AICP, retired, former Director of Planning, Deltona, Daytona Beach Shores, Metro Dade County, City of Naples John Conway, Conway & Company, Real Estate, Chamber member, retired, IBM Harry Marshall, The Tax Authority, Chamber Member Joe Griffin, City of Sebastian Airport Director Helene Caseltine, Economic Development Director, Indian River County Chamber of Commerce Beth L. Mitchell, Executive Director, Sebastian River Area Chamber of Commerce, facilitator Meeting Schedule: The Task Force meets on the ls` and 3`d Thursday of each month, at 9:00 A.M. in the Chamber of Commerce Board Room 2008 Schedule Jan. 17, 2008 Feb. 7, 2008 Feb. 21, 2008 March 6, 2008 March 20, 2008 April 3, 2008 April 17, 2008 i~ 1. Vision Statement Economic Development for City of Sebastian The City of Sebastian will preserve and improve the quality of life for the residents of Sebastian by developing commerciaUindustrial areas that will enhance the tax base and contribute to the economic vitality of the City, resulting in retention of existing business and recruitment of new business, with the creation of jobs that provide wages above the average annual wages in our community. Mission The mission is to utilize existing land resources to create opportunities for desirable new business to locate and existing business to relocate and expand. Working with commercial and industrial property owners and creating public/private partnerships making it easier to attract business to their locations. Open lines of communication with existing business owners to determine what the community can do to meet their needs. Establish and understand economic incentive programs from the City of Sebastian, Indian River County and the State of Florida to fully utilize these programs to attract and retain existing business. Evaluate commercial industrial areas adjacent to the City and work with those property owners to develop acquisition agreements and development agreements that will benefit all parties. Streamline the approval process for new construction for desirable business. Definition of desirable business: 1. Any light and clean business or industry. 2. Desirable business to provide maximum incentive to: primary light and clean commercial or industrial business that will diversify revenues to the city, increase the tax base and pay wages that are at least 15-20% above the existing average wages and benefits. (Note: this definition has been revised on page 9) J9i 2. Identify and Define Targeted, Qualified and Desirable Businesses The Indian River County Economic Development Council has identified targeted segments of the business community to be desirable to attract higher paying jobs to the county. See Appendix C. The Sebastian Economic Development Task Force recommends that the City adopt the same list of targeted businesses. In addition the Task Force recommends that the following specific industries be listed and adopted: Primary 1. Clean light industrial -warehousing, distribution 2. Aviation/ aerospace technology 3. Medicallndustry 4. Marine -boat manufacturer, fishing equip 5. Eco Tourism related businesses 6. Green Initiatives Secondary 1. Retail 2. Aquaculture 3. Automotive 4. Surfmg equipment 5. Family Entertainment Industries to Avoid 1. Heavy Industrial/Manufacturing 2. Chemical 3. Fertilizer 4. Cement zo 3. Create desirable business criteria to evaluate level of incentives to be offered In order for a business to qualify for incentives as defined in this document, it must meet the following, minimum criteria: 1. Must be a qualified targeted industry as defined by the State of Florida, Indian River County and/or the City of Sebastian. 2. Must create and provide new jobs for a minimum of five (5) employees that pay an average annual wage that is at least 100% of the average annual wage as reported by the Florida Agency for Workforce Innovation. ZI 4. Identify incentives unique to Sebastian The main focus on incentives should be in connection with state and county programs as identified in the appendix attached. The City of Sebastian should consider incentives that expand upon the state and county programs and that can be used to finalize an economic development plan. Elements of an incentive package include information regarding employment numbers and wages, additions to the tax base, rent payments, and the economic benefit the target business would bring to the community. Attached as Appendix D is a sample of another municipality's Economic Stimulus Program. A system of tracking, monitoring, and accounting for these incentives should be established to make certain that criteria established to receive incentives are met on an ongoing basis. Incentives that may be considered include: 1. Rent credits 2. Tax credits, including impact fees 3. Loans to provide infrastructure for water and sewage improvements 4. Employment incentives, including job training 5. Cash grants zZ 5. Evaluate the need for a confidential task force to work with potential new businesses- The Sebastian confidential task force is needed since most business projects can be negatively impacted by public knowledge in the following areas: 1. Land purchases or leases can increase due to a perceived demand and make a project unfeasible. 2. Competition can take the information and move to block the business andl or establish a competitive business in the same area reducing the value of being there first. 3. News about a project can have a negative impact on the business at the existing location. 4. News about a move can have a negative impact on the companies due to concern by employees. 5. Misinformation about a company can create public opposition to a project and it is better to let the public know after many details have been worked out. 6. Customers may be concerned with disruption of service. 7. Financial institutions that support the company maybe concerned about the move. 8. The community that the business is leaving may be concerned about the move. In summary, there are potential negative financial consequences, employee morale, and sales concerns that are legitimate and need to be recognized and respected. Finally, during the planning process, the business may not want to deal with all of the potential distractions until plans are somewhat complete and decisions are ready to be made. Attached as Appendix E is the Florida Statute which addresses confidentiality during the economic development process. 23~ 6. Create aFast-Track Permitting and Approval Process for New Business According to the recommendation of Bill Fruth, the goal of a fast track process would be that a proposed designated project should be site plan approved, within two weeks. A well coordinated program begins with the identification of a facilitator and establishment of a confidential committee: Facilitator: City Manager, Al Minner Confidential Committee: A Council Member; Chamber of Commerce Executive Director; Economic Development Task Force; County Economic Development Director; Sebastian Airport Director; Sebastian Growth Management. The goal of this group would be to provide a positive environment for new targeted industry that maybe considering locating in Sebastian. Additionally the committee would assist with the relocation or expansion of existing businesses meeting the target industry definition. Once a potential target industry contact is initiated the following tasks would begin: 1. Determine that the company meets the target industry requirements for type of business, numbers of jobs, wages, and has the financial strength and experience to meet their commitments; 2. Provide the company with the applicable regulatory requirements that need to be met such as: zoning, land development regulations, building requirements, etc. and contact information for applicable regulatory agencies; 3. Identify economic incentive programs available to the company; 4. Meet with the City Council in executive session, invoking the confidentiality clause common with economic development efforts, review the project and decide that standards have been met to proceed, direct staff to `fast track it'; 5. Establish preliminary project timelines; 6. Recommend a design professional familiar with the codes in the City of Sebastian. (A list of professionals will need to be established) 7. City staff will expedite the review process and schedule review of such projects on a priority basis to meet expected timeframes. 2y 8. A technical review by all departments involved in the project will be scheduled without delay. The review process would include Growth Management, Building Dept, Fire Dept, Water and Sewer, St Johns Water Management, Florida Wildlife Commission, any others as needed. Agencies not within the jurisdiction of the City of Sebastian will be requested to honor the "Fast Track" process. 9. The site plan will be approved at staff level for permitted uses for buildings and occupancies up to 15,000 sq ft. 10. Committee members and city staff will provide assistance to the applicant in obtaining. permits and approvals, and will proactively work with the company to mitigate impediments and resolve issues quickly. 25 7. Identify infrastructure improvements required for new business development In order for existing and future commercial and industrial development to obtain building permits, the infrastructure of public water, sewer, roads and other public facilities must be adequate and meet concurrency requirements of the City of Sebastian Comprehensive Plan. The public water and sewer is provided by Indian River County to the City of Sebastian. An interlocal agreement was executed over a decade ago. The Indian River County Capital Improvements Element was updated and adopted October 23, 2007, by Ordinance 2007-034. This long range element of the Indian River County 2020 Comprehensive Plan evaluates existing conditions to meet level of service standards of each public facility. The future expansion of water, sewer, roads and other public facilities are programmed from improvements in subsequent years as needed and resources will be found to make the improvements needed. The roads are primarily constructed by joint efforts of the federal, state county and local government agencies and are included in the Capital Improvements Elements. City staff has stated that infrastructure necessary to issue building permits for businesses and industrial project is currently adequate. No business or industrial projects have been denied because of inadequate infrastructure or a deficiency in concurrency. While capacity may exist, it is not known whether or not there have been any projects that were not proposed due to a lack of infrastructure. It is recommended that an evaluation be conducted on the feasibility of the extension of water and sewer to accommodate future commercial and industrial development. It is also recommended that a new staff position of a grant coordinator be created, to address these needs and the needs at the airport. Sources: Rebecca Grohall, AICA, Growth Management Director Erik Olson, Director, IRC Dept of Utilities Michael C. Hotchkiss, PE, Capital Projects Manager, IRC Dept. of Utilities Bill Schutt, AICP, Senior Economic Development Planner, Long Range Planning Section, Dept. of Community Development ZCv 8. Work with existing business owners and the growth management department to retain and/or expand their businesses. Economic Development also includes retention of existing businesses and opportunities that exist for expansion of those businesses. Retention of the existing businesses could be less expensive then recruitment of new business and may be a simpler method of expanding the job base in our community. In order to provide support for the existing businesses in our community the City should foster an environment that allows business to operate without encumbrance or interference. A review of the Land Development Codes may be helpful in determining the issues currently being encountered by the existing businesses. There have been ongoing discussions about a review process and it is recommended that the city's Planning and Zoning Board facilitate an ongoing review of the Land Development Codes. The Planning and Zoning Board could provide the environs to address complaints and issues now being faced by the business community. Recommendations from the Planning and Zoning Board could then be transformed into amended or revised Land Development Codes that would facilitate an improved process for doing business in the City of Sebastian. This format would also provide an opportunity for business owners to participate in the process. Z~ 8. (a) Develop a process in assisting new business, in opening new business: Additionally, if the City elects to establish the recommended confidential committee which is described in a previous section, then it is also recommended that the committee also be charged with addressing retention and expansion opportunities as they arise. Potential new businesses seeking information from the City of Sebastian should be considered potential candidates for economic development status. While not all businesses qualify as a targeted business, such as retail shops, restaurants, etc., these businesses do contribute to the economic base of the city and should be encouraged and helped to be successful. A designated city employee should be able to direct the potential new business towards resources that are available to the potential business, including, but not limited, to the Chamber of Commerce, Service Corps of Retired Executives (SCORE) and Indian River Community College. z~ 9. City of Sebastian Airport The City Airport is the largest area within Sebastian for the development of industrial businesses. The Airport is very under utilized at the present time. A major reason for slow growth of airport facilities is the lack of adequate infrastructure. Sewer: A sewer line is located along Roseland Road at the southwest comer of the airport and also along Roseland Road at the southwest comer of the airport. The connection of this sewer line along the Westside of the airport would permit sewer extensions eastward to serve the existing industrial areas. Road Access: The Main Street access needs to be relocated, widened and improved. Future airport employees and businesses associated with airport activities will need an efficient and safe road. Internet Access: The existing internet access to the Airport Administration Building is for the City services only and because of security reasons, would not be available for future business. Consequently, a new Internet service is necessary for any business locating at the airport. Grants are available for many of the infrastructure needs at the Sebastian Airport and other city infrastructure needs. It is recommended that a new staff position of a grant coordinator be created to generate enough money to pay for the position. It is recommended that an overall development plan be created to resolve the following issues and provide for commercial and industrial development: 1. Identifiable wetlands areas at the airport need to be mitigated or incorporated into a development plan. 2. Scrub jay habitat -Identification and agreement on existing scrub jay habitat needs to be resolved with the Fish and Wildlife Commission and the FAA and the City of Sebastian. 3. Infrastructure improvements need to be made. 29 10. Economic Development Marketing for the City of Sebastian In 2003, the City of Sebastian hired an outside consultant to create a Marketing Plan for Economic Development of the City. Paterson-Bach report suggested several marketing techniques to be used to attract new business to the community. The city implemented one of the suggestions and created the Economic Development pages on the city Website. Other suggestions, which were not implemented included creating a printed marketing brochure, which could include very specific information for the land and facilities available at the Airport, and a more general marketing package for the entire city. While the Sebastian River Area Chamber of Commerce does have general information to promote the area to visitors, tourists and local residents, there are no marketing materials, with economic development information, to provide to a business interested in relocating to the City of Sebastian. The Task Force would suggest the following specific actions: 1. A review and upgrade of the Economic Development pages on the City's website; 2. Design and print marketing materials specific to Economic Development in the City of Sebastian, with assistance from the Chamber: a.. A general package that includes economic development information about the entire City of Sebastian area: b. An insert for that package which provides specific information about economic development opportunities at the Airport. It is recommended that a budget request be made for economic development marketing materials. Additionally, the Patterson Bach report should be reviewed regarding suggestions for specific marketing techniques, advertising campaigns, etc. 0 Identify available land for commercial and industrial development As part of the work effort the committee set out to determine the commercial & industrial property that is in the City of Sebastian in "Vacant Land Status". These would be properties that have not been developed and with no existing structure built. The committee's intent is to develop a "Land Bank Database". The database would be available to potential business owners, looking to move to Sebastian that fit into the economic development plan. The database would describe properties by size, zoning, location, available utilities, etc. Our study concluded that the potential businesses would have to meet certain criteria, for instance the number of new jobs /employees to earn incentives. However, we do not know for example, the size of the building that will be required, the number of parking spaces, or the overall property size required. We called this the overall footprint. Earlier however, we made reference to staff level approval for buildings up to 15,000 sq ft. We will use this as a reference point later in the presentation. Using the Indian River County Property Appraiser's web site, several searches were conducted for Commercial & Industrial Property, with land use codes of Vacant 1000 & 4000 respectively. Four points that should be made at this time: 1. The vacant land search will not represent the property that is currently in site revenue, in the process of being developed, etc. The use code change will not happen until it is CO'ed. 2. Commercial and industrial sites that have a single structure built with more than enough property to build out additional buildings are not included in this study. 3. Existing buildings that may be fully depreciated, or in disrepair that could be redeveloped need to be researched and understood and are not included in this study. 4. The Airport property is available for lease with specific approvals required from the DOT and FAA. A review of the following charts provides a good understanding of what is available as vacant, commercial and industrial land within the City of Sebastian. 3i Chart 1 Commercial Vacant Land -Use Code 1000, the number & percentage of parcels by size. We have 137 parcels zoned commercial vacant, for a total of 109 acres. This is the City of Sebastian only, within zip code 32958, with a tax code = 2. Looking at the pie chart 57% or 79 parcels are less than a quarter acre. Looking further into the chart, 82% of the parcels are less than one acre, with only 4% over 5 acres or 5 total parcels. Going back to the reference of 15,000 square feet, a quarter acre property is approximately 10,890 square feet. Sebastian Commercial Vacant Land -Use Code 1000 Number & Percentage of Parcels by Size Total Parcels =137 - Total Acres =109 20, 15% Tax Code = 2 / Zip Code =32958 Gry of SeUastlan Onry l~xludes Cily Owned Property & The Airport Data Source: Indian Pover County Property Appraiser / ircpa.org OLess than i/4 Acre a 1/4 to 1/2 Acre ^1/2 to 1 Acre ^ 1 to 3 Acre ^5 to 10 Acre ®10+ Acre 79, 57% 32 Chart 2 This chart helps with an understanding of how the 137 Commercial parcels are zoned. In the legend some are immediately recognizable as C512 on County Road 512, Sebastian Blvd. CR- Commercial Riverfront are locations on US1 and East. CWR, Commercial Waterfront Residential is on the Riverfront of Indian River Drive. To put this in perspective, 61% of the commercial property is on 512, with lot sizes of .15 acres or 6,500 square feet. Only 2 of the CG Commercial General Properties are over 5 acres, most are less than 1.5 acres. Sebastian Commercial Vacant Land -Use Code 1000 Number & Percentage ofi Parcels by Zone 39, 28 Tax Code = 2 / Zip Cotle = 32958 Excludes City Ovmed Property 8 The Airport City of Sebastian Ony Data Sowce: Indan River County Property Appraiser / ircpaorg O C512 ACGeneral O CLimi[ed O CRiverfront ^ PU D-C C W aterfrontRes ®Indtutrial 3,61% 33 Total Parcels =137 - Total Acres =109 Chart 3 This chart is the Industrial Vacant Land designated as Use Code 4000 and it is structured just like the Commercial charts. It also represents that there is lack of Industrial property in Sebastian. As a note, I have removed 8 properties from the list for a total of 64 acres. They are on Lance and Gilson Streets; they are under water and /or zoned RM8 Residential Multi Family 8 units per acre. The one parcel that is over 5 acres is off Barber St, behind Park Place along the railroad tracks and is very narrow. Sebastian Industrial Vacant Land -Use Code 4000 Number & Percentage of Parcels by Size Total Parcels = 9 - Total Acres = 11 1.11% 1, 11% ^Less than 1/4 Acre ®1/4 to 1/2 Acre ^1/2 to 1 Acre ^ 1 to 5 Acre ^5 to 10 Acre 2, 22% 4, 45% Tax Cotle = 2 I Zip Cotle =32958 Exclutles City Ownetl Propeny 8 Tne Airport City of Sebastian ONy Data Source: Intlian River County Property Appraser / ircpa.org 3y In conclusion, if the Economic Development Plan is to be successful, we need to insure enough property is available that is zoned for business, both Industrial and Commercial. Two local businesses providing light industrial jobs, serve as an example of land requirements. One business provides 25 jobs and occupies 20,000 square feet. The other provides five jobs and occupies 3,700 square feet. Total acreage requirements vary depending upon the basic manufacturing foot print. Recommendation: Give City Staff direction to review the county Future Land Use Plan to insure that we can meet our Economic Development Plans. 35 List of Appendix Appendix Description A Enabling resolution for Task Force B List of tasks to be performed C Indian River County Economic Development Target Industries D 2006/2007 Economic Development Stimulus Program Collier County E Excerpt from Florida Statute re: confidentiality 3!n Appendix A RESOLUTION NO. R-tlT-45 A RESOLUTION OF THE CITY OF SEBASTIAN, MDIAN RIVER COUNTY, FLORIDA, ENDORSING THE EFFORTS OF THE SEBASTIAN RIVER AREA CHAtVIBER OF COMMERGE TO ESTABLISH AN EGONOMtC DEVELOPMENT PLAN FOR THE SEBASTWN AREA. WHEREAS, the Sebastian River Area Chamber of Commerce initiated discussions with the City of Sebastian to move forward with an Economic Devebpment Plan to help attract new businesses and retain existing businesses in the Sebastian area; and WHEREAS, at the October f 7, 2007 Council workshop, the Chamber presented a draft Economic Development Ptan; and WHEREAS, the City Gouncil supported the draft plan, proposals and tasks, including the establishment of a Chamber organized and facilitated committee to consist of members appointed by the Chamber and one City staff member, and WHEREAS, the Gity Council believes it is in the best interest of the City of Sebastian to endorse the Chamber's efforts in establishing an Economic Development Plan and participate by having the City Manager or his designee participate on the committee. NOW THEREFORE, BE IT RESOLVED BY THE GITY OF SEBASTIAN, as follows: Section 1. That the City of Sebastian endorses the efforts of the Sebastian River Area Chamber of Commerce to establish an Economic Development Plan for the Sebastian area to attract new businesses and retain existing business to the Sebastian area. This resolution was moved for adoption by Council Member Negiia ,and seconded by Council Member Flo LPf ,and the vote was as follows: Mayor Andrea B. Coy ape Vice Mayor Sal Neglia aye Council Member Dale Simchick aye Gouncii Member AI Paternoster aye Council Member Eugene Wolff aye The Mayor thereupon declared the resolution duty passed and adopted this 24th day of October, 2007. Attest: ~~ - _ ~~ ice'} %~,'~ Sally Maio, Mp C -City Clerk Approved as t~o form and legality for relian y theCC~.ity of Sebastian only: t/ ~R,tc.~ ~~56~\ ~ Rich Stringer City Attorney GtTY OF SEBASTL4~N, FLORIDA Andrea B_ Coy, Mayor ~~ Appendix B List of Tasks Identify available land for commercial and industrial development Identify and define targeted, qualified and desirable businesses Create desirable business criteria to evaluate level of incentives to offer Identify incentives unique to Sebastian Create aFast-Track permitting and approval process for new business Identify infrastructure improvements required for new business development Work with existing business owners and the growth management department to retain and/or expand their businesses Evaluate the need for a confidential task force to work with potential new businesses Develop a process ul assisting new business - in opening new business City of Sebastian Airport Appendix C -Indian River County Target Industries The county's Economic Development Planner provides assistance to applicants for utilizing county as well as state economic development incentives. Contact Information: Bill Schutt, Economic Development Planner. Phone (772) 226- 1243; Fax (772) 978-1806; Email: bschuttC ircgov.com LIS! OF CODNTY'S l8R6E! INDDSlBIES Target industries are basic industries that bring money into the community and create primary or contributory jobs that have average annual wages above the county-wide average annual wage. Following is the list of current targeted industries within Indian River County (Policy 2.6 of the Economic Development Element) DSDIISlBY DESCDIPlION NHICS CODE* SIC CODE** g~ gq~~ 11251 2T3 food ALinofactnring 3l l 20 Publishing Industries 511 2Y Printing and );elated Support Activities 323 2T Fabricated Metal Praiacts ffiannfactming 332 34 ffiachmerp ffianafactnring 333 35 Computer and Eb:ctronic Product Ataaufactming 334 35 Rransportation Equipment ffianafactnring 336 3T Support Activities for Yraasportation (related to distribution centers) 488 47 Distribution Ceater (Warehansiag and Storage) 493 - Broadcastiing & Te~commuuiations (major facilities] 5t3 46 Finance & Insaraare (headquarters and corporate offices) 52 - Compnter Systems Design aed Belated Services 5415 I3Y Data Processing Services 5142 73T Health Care & Social Assistance (specialized regional or national. facilities) 62 80 Research and Development is Physical, Engineering and Life Sciences 54IT1 - Jnnior Colleges 6112 - CoReges, Qniversitius, and Professional Schools 6113 - Business Schools and Computer ffianagement 'paining 6114 - Rechnical and Trade Schools 6115 - Other clean light industries that have average annual wages which are above the li/A H/A county-wide average anneal wage *NAICS: North American Industry Classification System **SIC: Standard Industrial Classification January 14, 2008 F~\Commwity Developm®t\Usas\VICK1ElSASAMIndianRiva CowtyAdvantagesmaoo.doc 34 Appendix D ~n ECONOMIC DEVELOPMENT COUNCIL OF COLLIER COUNTY 3050 Horseshoe Drive North, Suite 1.20 • Naples, FL 34104 Phone (239) 263-8989 Fax (239) 263-6021 www.eNaplesFlorida.com r I,~~~ ECONCMIIC DEVELOPMENT COUNCIL of Collier County, Florida Growing Great Ideas 2006/2007 Collier County Economic Stimulus Program The Collier County Economic Stimulus Program was established by the Collier County Board of Commissioners in 2003 to support the overall economic diversification goals of Collier County and induce new, high wage job creation throughout the community. The program is designed to support both the expansion of existing industry, as well as the recruitment of new industry to Collier County. Companies that aze eligible to participate in the Economic Stimulus Program must meet certain criteria, including: • Be in an EDC approved target industry; • Create a minimum number of new jobs; • Generate a minimum of 50% of the company's revenue from outside Collier County; • Meet minimum average wage requirements for new, as well as existing employees. All programs are performance-based and program funding is subject to availability and approval by the Collier County Board of Commissioners. To be eligible for the Economic Stimulus Program, companies must be in good standing in Collier County, complying with occupational license, property tax payments and any other local regulatory requirements. Job and Wage Requirements by geographic area witbin Collier County: Immokalee Enterprise Community: Companies locating within the Immokalee Enterprise Community must create a minimum of 5 new jobs and pay an average wage equal to or greater than 50% of Collier County's private sector average wage. Eastern Collier County: Companies locating in Eastern Colter County, east of Collier Boulevard, but outside the Immokalee Enterprise Community boundary, must create a minimum of 10 new jobs and pay an average wage equal to or greater than 115% of Collier County's private sector average wage. Western Collier County (High Impact Area): Companies locating west of Collier Boulevard must create a minimum ofl0 new jobs and pay an average wage equal to or greater than 150% of Collier County's private sector average wage. # of New Jobs % of Collier Avers W e/$ amount' Itnmokalee Enterprise 5 50% / $18,843 Communi Eastern Collier Coun 10 115%!$43,339 Western Collier Cotm ZO 150% / $56,529 • ual' 'n avers a wa a as of Janu I, 2007. Must also be included in Collier County's list of tazgeted industries, including, but not limited to: • Aviation • Biomedical • Corporate Headquarters • Information Technology • Manufacturing • Research & Development • Wholesale Trade & Distribution Job Preservation Requirement: C:U7ocuments and Serongs\Beth\Local Settings\Yemporary Internet Files\OLKE81Collier County 2006-07 Econ Stimulus Program swnmery.doc ~fl ECONOMIC DEVELOPMENT COUNCIL OF COLLIER COUNTY 3050 Horseshoe Drive North, Suite 120 • Noples, FL 34104 Phone (239 263-8989 . Fax (239) 263-6021 www.eNaplesFlorida.com ECONOMIC DEVELOPMENT COUNCIL of Collier County, Florida GCOWIlIb CCedt /C~2dS Companies participating in the Economic Stimulus Program must maintain the qualifying jobs within Collier County for a minimum of 10 years in Eastem and Western Collier County and l5 years in the Immokalee Enterprise Community. Companies must annually report and validate to the Board of County Commissioners that the jobs are still in place. If a company does not maintain the jobs for the specified length of time, the program funding must be reunbursed to Collier County. Program Descriptions and Eligible Amounts: Fast Track Regulatory Process Program Through a dedicated Collier County Fast Track facilitator, this program is designed to expedite the permits and applications of qualifying companies through the local regulatory process. All county requirements must still be met by the applicant. Specific resources are provided to proactively mitigate impediments and resolve issues quickly to assist in meeting specified project timelines. The Fast Track Regulatory Process Program will accommodate all types of local permits, including, but not limited to, caning, PUD, SDP, and building permit applications. Once qualified, this service is provided at no chazge to the participating company. All job and wage requirements must be met. Fee Payment Assistance Program To help mitigate the cost of new construction, the Fee Payment Assistance Program will offset all or a portion of the Collier County impact fees charged. As the qualifying amounts for this program are paid on behalf of the company, those participating in this program will only incur impact fee costs not covered by the program. The eligible amount is calculated by multiplying the investment of building, land and equipment by the current general revenue millage rate and for Eastern and Western Collier County, multiplying that by 10. For those companies locating in the Immokalee Enterprise Community, the factor is increased to 15. All job and wage requirements must be met. Properly Tan Stimulus Program As an alternative to the Fee Payment Assistance Program, qualified companies have the option to participate in the Property Tax Stimulus Program. This program allows companies to be reimbursed 100% of the value of the property taxes paid in that fiscal year. Companies located in Eastern and Western Collier County may apply for this incentive for up to 10 years. Companies located in the Immokalee Enterprise Community may apply for this incentive for up to 1 S years. Companies must choose at application time to either participate in the Fee Payment Assistance Program or the Property Tax Stimulus Program. All job and wage requirements must be met. Job Creation Investment Program The Job Creation Investment Program is designed to help with the costs associated with a company's relocation or expansion in Collier County. This program provides a cash incentive based on the number of new jobs created by the company. For companies locating in Eastem or Western Collier County, a cash incentive of $2,000 per new job created will be awarded. For companies locating in the Immokalee Enterprise Community, the incentive is increased to $3,000 per new job created. If a company chooses to also participate in the state of Florida's Qualified Target Industry Tax Refund Program, which offers an incentive of up to $6,000 per new job created, the amount of the Job Creation Investment Program incentive is reduced to $1,000 per new job created for all locations in Collier County. The total amount of the incentive awarded will be paid to the company in equal payments over a three-yeaz period. All job and wage requirements must be met. Advanced Broadband Lafrastrncture Investment Program To help advance the deployment of high speed telecommunications infrashvchue in Collier County, this incentive will reimburse companies up to $25,000 for the costs associated with the initial installation or upgrade of advanced broadband infrastructure in commercial and industrial buildings. Application for the program must be made before C:\Dceuments and Settings\Bedt\Local Settings\Tcmpotary lntemet Files\OLICEB\Collier County 2006-07 Econ Stimulus Program summary.doc y~ ECONOMIC DEVELOPMENT COUNCIL OF COWER COUNTY 3050 Horseshoe Drive North, Suite 120 • Naples, FL 34104 ~ Phone (239) 263-8989 Fax (239) 263-6021 www.eNa plesFlorida.com ECONOMK DEVELOPMENT COUNCIL of Collier County, Florida Growing GreatIdeas the costs are incurred. Advanced infrastructure can be physical cable or wireless technology. The total amount of reimbursement awarded will be paid to the company in equal payments over athree-year period. All job and wage requirements must be met. For further information regarding the Collier County Economic Stimulus Program, please contact: Economic Development Council of Collier County 3050 North Horseshoe Drive, Suite 120 Naples, Florida 34104 Phone (239)263-8989 Fax (239)263-6021 www eNaplesFlorida.com C:\Documents end Settiogslaeth\Local Settings\Temporary Internet Files\OLKEH\CoUiv County 2006-07 Econ Stimulus Program summary.doc ~~ Appendix E -Excerpt form Florida Statutes 288.075 Confidentiality of records.-- (1) As used in this section, the term 'economic development agency means: (a} The Office of Tourism, Trade, and Economic Development; (b) Any industrial development authority created in accordance with part ill of chapter 159 or by special law; (c) space Florida created in part II of chapter 331; (d) The public economic development agency of a county or municipality; (e) Any research and development authority created in accordance with part V of chapter 159; or (f) Any private agency, person, partnership, corporation, or business entity when authorized by the state, a municipality, or a county to promote the general business interests or industrial interests of [he state or that municipality or rnunty. (2) Upon written request from a private corporation, partnership. or person, infortna[ion held by an economic development agency rnncenning plans, intentions. or interests of such private corporation, partnership, or person [a locate, relocate, or expand any of its business activities in this state is conftdentfal and exempt from s. 119.07(1) and s. 24(a), Ar[. 1 of the state Coru[itu[fon fort 2 months after the date an economic development agency receives a request for confidentiality or until the information is otherwise disclosed, whichever occurs first. (3) An economic development agency may extend the period of confidentiality specified in subsection (2) for up to an additional 12 months upon written request from the private corporation, partnership, or person who orgginally requested confidentiality under this section and upon a finding by the economic development agency that suele private corporation, partnership, or Person is still actively considering locntirrg, relocaiing, or expanding its business activities in this state. Such a request for an extension in the period of confidentiality must be received prior to the expiration of arty confidentiaUty originally provided under this section. (4) Trade secrets. as defined by s. 8 t 2. i, contained in the records of an economic development agency relating to the plans, tntentions, or Enterests of a corporation, partnership, or person who has requested confidentiality pursuant fo [his section nre confidential and exempt from 5. 1 19.07(1) and s. 24(a), Art. 1 of the State Constitution for 1 O years after the date an economic development agency receives a request fw confidentiality or until otherwise disclosed, whichever occurs firs[. (5) A public officer or employee may not enter into a binding agreement with any corporation, partnership, or person who has requested confidentiality of information pursuant to this section until 90 days after the information is made public unless: (a) The public officer or employee is atttng in an official capacity; (b) The agreement does rtot accrue to the personal benefit of such public officer or employee; and ~F4 cm c~ SEA, IT~~~N HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL SPECIAL MEETING MINUTES WEDNESDAY, JULY 16, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA PURPOSE: TO COMPLETE ITEMS NOT ADDRESSED AT 7/9/08 REGULAR MEETING Mayor Coy called the Special Meeting to order at 6:30 p.m. 2. The Pledge of Allegiance was recited. 3. There was a moment of silence. 4. CIVILITY PLEDGE We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. 5. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin Growth Management Director, Rebecca Grohall Police Chief, James Davis Police Lieutenant, Bob Lockhart MIS Systems Analyst, Rob Messersmith Announcements DRAFT Mayor Coy announced the City Auction scheduled for Saturday, July 19, 2008 at the Municipal Airport, with a preview at 9 a.m. and the auction to begin at 10 a.m. She noted that miscellaneous surplus and abandoned equipment will be auctioned. 45 Special City Council Meeting July 16, 2008 Page Two ~~ F..e . The City Attorney said we received correspondence from Indian River County regarding the Edward Byrne Memorial JAG Program expenditure of funds from drug forfeiture proceeds and said if there was no objection he would have the Mayor sign the letter, and there was no objection stated. Ms. Simchick asked that anyone interested to sign up for Sebastian soccer at the Lois Kennedy State Farm office on July 19, 2008 from 10 a.m. to 11:30 a.m. or at www.sebastiansoccer.com. 6. ITEMS CARRIED FORWARD FROM JULY 9 2008 REGULAR MEETING WHICH WERE NOT ADDRESSED (PLEASE REFER TO JULY 9 PACKET FOR BACKUP) 08.083 A. Consider Flagship Marina Offer (City Manager Transmittal CRA Spreadsheet s~-ss Previous Land Purchase Report, Three Appraisals (Benson Armfield Kleinl Under Separate Cover) The City Manager explained he provided detailed options available in the agenda packet and this was one of Council's long term goals. He said he had two appraisals done and Mr. Gilliams also had an appraisal completed and in short, Council can make an offer, review additional information, or no longer consider the purchase. The City Manager noted if the average price is offered it is something that financially could be done but there would not be room to change the property; and if over $2.8 million is offered, property changes could be done but the CRA funds would have to be dedicated for a number of years; and over the $3 million level is out of our affordability and will have negative effects in moving forward. He asked Council to look at it not from a business prospective, but as an amenity such as boat parking, community center-service enhancement which would make this fair and noted that looking at it in an enterprise fashion such as marina, the City would not see a return on those investments for quite a while as depicted on circle page 84. Public Comment Ken Moskowitz, 103 Tracy Drive, said he is a 17-year resident, boater and has nothing to gain from the purchase and he is an acquaintance of Mr. Gilliams who purchased the property in 1998 for $800,000; and noted the City inquired on the property in 2000 which was appraised at $700,000. He said the City missed an opportunity and should make every effort to purchase the property now and authorize staff to investigate full potential as a restaurant. Mayor Coy asked if we have the 2000 appraisal on file and the City Clerk replied that we do not. The Mayor asked Mr. Moskowitz to provide a copy of the 2000 appraisal to the City. Cindy Falco, said if this was before us before the Main Street project began, she would have thought this is a good idea but we have nothing to bring in the revenue if we take it off tax rolls, it's not in the best interest of the community and she encouraged Council to vote no. ~~ ~a.~ Special City Council Meeting July 16, 2008 Page Three Keith Miller, 961 Riviera Drive, said he doesn't have the backup on this but he could not recall a business that has survived there for more than two years at that location, he noted we are laying off, freezing jobs, and suggested selling the CAVCORP property to hire more police and can't see the reason to buy the property. Bill Bodon, 614 Easy Street, said common sense tells us we need to find jobs, removing the property from the tax rolls is not good, and noted the property's business fell on hard times due to the ownership. Todd Klitenic, stated the City did not want to buy the property because it was owned by Mr. Gilliams. He suggested Mr. Gilliams sell the property to Hooters to bring life to this boring town. Richard Gillmor, 744 Kroegel Avenue, said he did not think the City should buy another piece of property, the best use is a marina and restaurant so for us to buy it and turn into parking lot doesn't make a whole lot of sense, and suggested someone else buy it and then we can still eat and drink there. Walter Barnes, 402 Azine Terrace, said the City is wasting time on this process, the property has been on market for years, the owner can't sell it, and maybe the owner is waiting for the City to get him out of a mess. He noted the City Public Works Department has enough to do and asked if the City would bail out Capt. Hiram's if they fell on hard times. Jim Sunnycalb, said this would be a great project but keep in mind the economy is bad, let's make sure every thing is checked out, noted a lot of times you end up buying someone else's trouble, and suggested not paying too much in today's market. Council Comment Mayor Coy said the City doesn't need to go into marina business, there isn't deep water to attract big boats, she can't see taking it off the tax rolls, and the business under proper ownership, could be successful. She said we should not be in a hurry since the market is changing drastically, and maybe we can get it a fire sale price. She said she is willing to negotiate a lower price. Ms. Simchick said she is not willing to make offer this evening without proformas, financial statements, asked what public service this would provide for our citizens, and said if it is to be a community center it should go to the Parks and Recreation Committee to determine what square footage is needed. Mr. Neglia said he doesn't see the City going into the restaurant or marina business. He noted a lot of things have to be done to the building, a marina would require a breaker wall, and if the City can get a good deal go for it, but not now. ' µ~ DRA~7 Special City Council Meeting July 16, 2008 Page Four Mr. Paternoster said in the past he inquired about the cost to make a new community center hurricane proof so it can act as a shelter and pointed out he would not want a shelter right on the water. He said it should remain a marina; it doesn't need to be taken more off the tax rolls, if it is a made into a parking lot, what would people come to see. He said on the flip side, we are a boating community, have 6,000 registered boats and he would go along with expanding the existing ramp and creating more parking and if we stop the Main Street project we could build another ramp by the twin piers. He said he is not inclined to make any moves on this tonight and reminded it will be a cost to the City to have the building knocked down. He suggested closing Sebastian Blvd. or Harrison Street to expand the park either way, a concession stand would be user friendly, or a band shell would draw people to visit. He said he would like to know exactly what would be done with the property before making a determination either way. Mr. Wolff said he thinks this property is unique in it's location across from the Yacht Club and diagonal from Riverview Park; and there are only two properties the City should look at which is the old Wal-Mart property and this one. He noted last week the City spent $2.4 million for a parking lot and this week riverfront property which can remain in stewardship for future generations with a $3,000 tax income is suddenly a significant amount of money. He pointed out there are no jobs there, the proforma shows a 36 year payback time, which he is doubtful anyone would undertake. He doesn't think the City should be in business of any sort, but it is a tremendous opportunity and the rush is that another buyer might come along. Mr. Wolff said the agenda calls for authorization for the City Manager to make an offer on the property, he complimented the City Manager for checking this out and working with Mr. Gilliams and he hoped the possible dismissal won't put the City Manager off from looking into other potential purchases. Ms. Simchick asked what should be done with the property. Mr. Wolff suggested purchasing the property, raze the building and figure out the best way to serve the community. The City Manager said if the parcel can be bought for $1.5 to $2 million that would be great and would advise not to purchase at any level over that as the appraisals gave high marks for the marina use that even Capt. Hiram's and Squid Lips do not receive. He said he did not think Mr. Gilliams would accept a $1.5 million offer and advised if not that Council to move on. The City Manager said he offered Mr. Gilliams a contingent $2.5 million but he declined, and he requested guidance from Council. Mr. Neglia said he is afraid of how long the parcel will be barren before we can develop and the City Manager said the CRA is open for another major project in 2009. Ms. Simchick asked what is a fair price for the raw land and marina. The City Manager said $1.5 million but he knew Mr. Gilliams refused a $2.7 million offer and he did not know what else to provide to Council other than future use and plans. He pointed out the appraisals have discrepancies in that Vero Beach Marina is charging $10-12 a square foot where the 4& ' Special City Council Meeting July 16, 2008 Page Five CRAFT boat is protected, has a dock master and then to charge the same amount at Flagship with no protection and open to the elements is not fair. Mr. Paternoster suggested telling the City Manager to make the best deal and go, or it's a no-go. Mayor Coy suggested a time limit of six months and in the meanwhile Council members can individually discuss what to do with the property with the City Manager. Ms. Simchick asked to confirm that Council did not want to get into the marina business. Mr. Wolff asked if any members want to run a marina, and everyone said no but Mr. Paternoster did not want to lose the slips out there but would forego everything to make the ramp wider. Mr. Neglia suggested finger slips that could be rented out. It was the consensus of Council to let the City Manager negotiate for six months with Mr. Gilliams. The Mayor called for recess at 8:02 p.m. and reconvened the meeting at 8:17 p.m. All members were present. 08.084 B. G & R Development, LLC Airport Lease Agreement and Lease Option Agreement 91-144 (Airport Manager Transmittal, Lease Agreement, G & R Business Plan for Condominium Hangar Project at X26) The Airport Director said G & R Development made an application to develop condo hangars on the west side at the Airport through a negotiated lease with three phases. He drew Council's attention to "landlord provided infrastructure items" to include a fire hydrant and 5,000 cubic yards of fill dirt. There was no public input. Council Ms. Simchick asked about providing the delivery of the fill on circle pages 92 and 98, noting it will tax City equipment, personnel, and gas to have the fill delivered and suggested the delivery be eliminated. She also asked about allowing the company to come under the City's wind insurance policy. The City Manager said the City would not insure their building. Ms. Simchick said when all the condos are sold out, and there is a new sublease, there isn't language that the condo association should be incorporated, and asked if that needs to be changed for our safety. The City Attorney said on page 124 it states "legal entity" which covers it. Mr. Wolff asked if the 30 year lease starts anew at that point. The City Attorney said yes. Mr. Wolff asked how long the actual lease is; the City Attorney said when they get phase III done and receive a certificate of occupancy the 30 years will begin. The Airport Director said we assume they will be done in five years and at that point, they have a new 30 year lease with the new condo association. ~4q) Special City Council Meeting July 16, 2008 Page Six ~~ ~' ,,`~ MOTION by Mr. Wolff and SECOND by Mr. Paternoster to approve the Airport lease agreement with G & R Development. Mr. Neglia asked about the fill which belongs to the City. The City Manager said the agreement states as long as the City has availability of fill, they can use it. Mr. Wolff confirmed the availability of fill is for Phase I and II, and optional in III. Ms. Simchick asked if the motion includes paying for the delivery of the fill. Gabrielle Ferrer, 3702 N. Hwy. A1A, N. Hutchinson Island, representing G & R Development, said the SheltAir agreement included many options they are not receiving and offered to re-negotiate the agreement, pay for fill delivery if the lease is extended for 5 years. The City Attorney pointed out the Charter does not provide for 30+ year leases at the Airport. Mr. Ferrer asked if the second term could be for 30 years and he will deliver the fill. The City Manager said the fill is $200 a truckload, a $40,000 value, using only airport ops, costing $500 to $1,000 of our time and equipment. Roll call on the motion was as follows: Ayes: Neglia, Paternoster, Simchick, Wolff, Coy Nays: 0 5-0. The Airport Director requested a motion on exhibit D, circle page 123, the lease option agreement. MOTION by Mr. Paternoster and SECOND by Mr. Wolff to approve lease option D. Roll call on the motion was as follows: Ayes: Paternoster, Simchick, Wolff, Coy, Neglia Nays: None 5-0 08.024 C. Airport -FPL Utility/ITT FAA Navigation Tower Easement (City Attorney Transmittal, 145-150 Grant of Easement w/Legal and Schematic. 2/13/08 Minutes Excerpt, Airport E-Mail) The Airport Director said this is needed to provide permanent power for the tower. MOTION by Mr. Neglia and SECOND by Mr. Paternoster authorize execution of a utility easement at the airport to FPL to service the FAA radio tower. Mr. Wolff said because his childhood friend works for FPL, he will vote against this. Mr. Paternoster asked if the tower comes down, is the verbiage standard on circle page 146 stating the easement is granted for $1.00. The City Attorney said yes, FPL is good about abandoning easements if they are not needed any more. 50 Special City Council Meeting July 16, 2008 Page Seven Roll call on the vote was as follows: Ayes: Simchick, Coy, Neglia, Paternoster Nays: Wolff 4-1 '~4AfT 08.085 D. First Reading of Ordinance No. 0-08-05 -Marina and Dock Facilities -Electrical and 151-168 Lighting Plans -Set Public Hearing for 8/13/08 (City Attornev Transmittal, Proposed 0-08-05, City Attornev Memo 6/9, Proposed 2008 ZTA #1, and P & Z Minutes) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 54-3- 11.4(fl COASTAL RESOURCE IMPACT ANALYSIS: MARINAS AND DOCK FACILITIES TO ADDRESS ELECTRICAL AND LIGHTING PLANS; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. The City Attorney read the title and explained this was taken to the Planning and Zoning Commission (P & Z) as discussed in the past by Council that electricity would match up every 10 feet as in a home; however, P & Z chose to completely rewrite the ordinance and he drew Council's attention to circle page 154 noting among the things to submit for a dock are: "A utility and lighting layout plan. Service may be provided to slips that have been permitted and authorized for use, as well as incidental service for maintenance and lighting of the docks. In addition to immediate environmental impacts, lighting shall also be sensitive to the nearby nesting turtle population." The City Attorney said this is only place in our code that we talk about what would be on docks and P & Z's thinking was there is more than electricity to a marina such as water, potential for cable, and they wanted to leave these in discretion of plan's reviewer to look at. Cindy Falco, Sebastian, said it sounds like good thing, and asked if this provides for electricity each 10 foot portion of a dock. The City Attorney said originally it was proposed to set a distance, but P & Z wanted to optionally provide utility services to docks approved, shown in a plan and provide incidental utility services for docks as needed. Damien Gilliams, 1623 US 1, asked after a year and three hurricanes, can he light up his dock. The City Attorney said if this is adopted, this would allow for lighting. Mr. Gilliams asked about pedestals that have 30-50 amp service that were existing previously. The City Attorney said if that is a slip authorized to be used, yes. Mr. Gilliams reiterated, if the City issued permit to build a dock/replace a dock and the dock is existing, is it o.k. to electrify the slip. The City Attorney said no, because the docks were rebuilt from what was previously authorized and the 50 amp pedestals were not permitted and authorized for use. Special City Council Meeting July 16, 2008 Page Eight r-~ ~a . Mr. Wolff asked what constitutes a boat slip being non-usable. The City Attorney said in this case, the marina came first with 49 slips, than the restaurant came without sufficient parking, so the applicant gave up marina slips, then the applicant wanted an apartment so he gave up some more parking, then the restaurant expanded onto the deck so he gave up marina slips, so it's been a voluntary thing by the owner through the process of approvals over the years. Ms. Simchick said we are back to square one in assuming transient slips will need 9:01 pm electric and asked why the transient slips could not be electrified. The City Attorney explained there are three types of slips: full marina use, transient parking, and the additional 22 approved slips that are not to be used at all and P & Z designed this to allow transient slips to be electrified. He also explained the pedestal is a larger amp/220 volt to charge boats, and along the dock you should be allowed to have 110 volts for power washing, and radio. In reply to Ms. Simchick, Mr. Gilliams said he has 47 slips. Mr. Paternoster said a year ago, the whole Council said to electrify the 22 slips. The City Attorney explained a free standing marina was built, it had 49 slips with parking, then the owner put in restaurant at the site, there was not sufficient parking, during approval it was offered that X number of slips would not be used in exchange for the restaurant parking. Ms. Simchick asked everyone turn to page 154, and in section H, and asked if "authorized for use" was struck, could all 47 slips be electrified. The City Attorney said it depends because there are two sets of permits, it has been permitted as a structure but not permitted for use. Ms. Simchick than asked about striking "authorize for use" and "permitted to be built." The City Attorney said than the next issue is when he rents out the slips, do you want Code Enforcement to ignore use when it hasn't been authorized to be used. Mayor Coy asked for a point of clarification of what kind of permit was authorized to be rebuilt. The City Manager said there was old agreement exchanging slips for parking, a permit was issued to rebuild after the hurricanes and pulled it back when the City didn't feel it was applied for in good faith. The City Manager said the first issue is to fix things going forward in what can be lit and what shouldn't be lit at docks within the City; and the second issue is Mr. Gilliams' wanting to use all 47 slips requiring a variance and an amendment to old agreement should be considered, he will get heavy amp for 25 slips and 120 volt for the rest. Mr. Wolff said if a businessman comes in why wouldn't we want to encourage as much business as possible with 220 volt for each slip. The City Attorney said he was trying to write a governmental regulation and assumed a pedestal is in between every other dock and after the hurricane a counter permit was issued based on a stand alone dock for replacement of docks but so he didn't lose the land use of the docks, the property owner was always supposed to get 5~ " 'RAFT Special City Council Meeting July 16, 2008 Page Nine another place to park cars, such as valet parking, using other land, and if we did not allow to rebuild in the footprint that he had, he would have lost all of his land use rights with the state. The City Attorney said if Council wants Mr. Gilliams to use the docks, he will need to do a variance and address the agreement. Ms. Simchick disagreed with the City Attorney and said if the language is changed in section H, striking "the authorized for use" and put "have been permitted and built" it will help Council's initiative for transient boats. Mr. Paternoster agreed and would like Mr. Gilliams to have use for all of the piers. The City Attorney explained there a number of things that have to happen that are Council initiated: eliminate the resolution having the limitation (outdoor seating on the restaurant); modify the site plan; and give a variance for parking. Ms. Simchick asked how many parking spots a transient slip receives. The City Attorney said the next ordinance clarifies transient live aboards and transient parking spots and P & Z is recommending one parking space for every three boat slips. Ms. Simchick said she doesn't want to touch the agreement regarding seating. Mr. Paternoster asked if we should do everything as a package. 9:20 pm Mayor Coy said this facility has seen more overnight transient use and asked what is wrong with authorized use. Mr. Paternoster said only 25 slips are authorized. Mr. Neglia asked what if the voltage was the same for all of the slips. The City Attorney said P & Z's concern was if the slips are ready to use and all are used with the heavy amp, there is an enforcement problem. Discussion followed on if the ordinance was designed just for Mr. Gilliams or the economic development of the City. Todd Klitenic, 1274 Barber Street, said everybody has a right to electricity and urged Council to support the electrification of the slips. Fred Clement, 302 Easy Street, described his transient boating trips. Ken Moskowitz recalls this meeting a year ago and if the variance is still available that was then, Council should direct staff to get it done. Council 9:47 pm MOTION by Ms. Simchick and SECOND by Mr. Wolff to pass Ordinance 0-08-05 with modification on letter H to read, "Service may be provided at slips that have ' S3~ Special City Council Meeting July 16, 2008 Page Ten ~; ~~. k` ~ ~ ~;,: been permitted and built, and then incidental service for maintenance and lighting of the docks. . " Mr. Neglia asked what effect it would have on other businesses. The City Attorney said future staff will have problems with interpretation because of the word permitted and suggested if Council wanted to say "slips that have received a building permit," to specify the type of permit, it would be helpful. Ms. Simchick modified and Mr. Wolff concurred, her motion to read, "Service may be provided for all slips that have been permitted by the City's Building Department and built, and then incidental service for maintenance and lighting of the docks. ." Mr. Paternoster asked if this will cover Mr. Gilliams' situation with the 47 slips, and the City Attorney said no; he will still need to modify the site plan, abolish the special use resolution, and apply for a variance. Mayor Coy pointed out that changing the words "authorized for use" won't make a difference to Mr. Gilliams today because at the end of the four steps, he will be authorized for use. Ms Simchick said we are in a round robin. Mr. Wolff said it is not in Mr. Gilliams' interest to put in for a site plan modification and we are wasting our time. The City Attorney said the site plan is a unified site plan covering both the dock and the restaurant and the variance would also be overall. MOTION by Mr. Neglia and SECOND by Ms. Simchick to extend the meeting passed with a voice vote of 5-0. Mr. Paternoster said there were modifications that were going to be made but they didn't meet Mr. Gilliams' satisfaction and maybe someone reneged. The City Attorney said he laid out the four steps and one step was the special use resolution which Mr. Gilliams asked to withdraw and the other thing staff was trying to do was think about one parking space for one transient slip which was felt to be overkill, so staff has been trying to make this a unified package. 10:01 pm Ms. Simchick said if he has to resubmit the site plan, it isn't happening because today's code has more stringent parking and she asked the Growth Management Director how many slips are to be electrified. The City Attorney said electricity is in all 47 slips. Mr. Paternoster said only 25 are permitted for use. Ms. Simchick asked how many slips were authorized by the Building Department which was 47. Ms. Simchick said to do everything without the site plan modification, and the variance will follow to the next owner. The City Manager advised to loosen up the regulations so the next owner doesn't have the one space to one slip problem, then do a variance which will follow to the next owner. The City Attorney did not agree with the City Manager's opinion. The City Attorney said the condition would need to be removed from the site plan. Ms. Simchick said if the condition is removed from the site plan, it would need to 54 '~ DRAFT Special City Council Meeting July 16, 2008 Page Eleven come up to code which is more stringent than the 1998 code. The City Attorney said if he expands the restaurant, he would have to come up to code. The Growth Management Director said a variance could override the 2008 code requirement. The City Attorney said the bottom line with the variance is you can name uses with this many parking spaces and you are o.k. but another issue a year ago was that the request to add more seats to the restaurant under the awning was happening at the same time. The City Attorney reiterated what is needed: remove condition of resolution, administrative change to site plan approval, pass a resolution rescinding special use resolution, and grant variance for parking with removal of the limitation of the seating. Ms. Simchick rescinded her motion and requested an a-mail from the City Attorney recapping the needed procedures. MOTION Mr. Paternoster and SECOND by Ms. Simchick to pass on first reading and set the public hearing at the time the variance is considered for parking which will happen within two months. Roll call on the motion was as follows: Ayes: Coy, Neglia, Paternoster, Simchick, Wolff Nays: None 5-0 08.086 E. First Reading of Ordinance No. 0-08-06 -Marina Parking Requirements -Set Public ass-2o2 Hearing for 8/13/08 (City Attornev Transmittal, Proposed 0-08-06, 6/19/08 P & Z Minutes, Proposed ZTA #2, P & Z Backup from 3/6/08, City Attornev Memo 2/28/08, GMD Sample LDC Provision) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 54-3- 15.2 PARKING SPACES REQUIRED BY USE TO ADDRESS MARINAS AND WATERFRONT RESTAURANTS; PROVIDING FOR SEVERABILITY. CONFLICTS AND EFFECTIVE DATE. The City Attorney read the title and advised to pass on this on first reading, set the public hearing on night the variance is considered for the Flagship Marina within two months. MOTION by Mr. Paternoster and SECOND by Ms. Simchick as previously stated by the City Attorney. MOTION by Mr. Paternoster and SECOND by Ms. Simchick to continue the ease of enforcement of commercial signage, carry the ordinance (item F) to the July 23~d meeting, and move up item G for consideration passed on a voice vote of 5-0. ~~o -. Special City Council Meeting July 16, 2008 Page Twelve 08.054 F. First Reading of Ordinance No. 0-08-07 -Specified Commercial Signage -Set 203-214 Public Hearing for 8/13/08 (Growth Management Transmittal, 0-08-07, P & Z Minutes 5/14/08 and 6/19/08) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ENACTING TEMPORARY RELIEF MEASURES FOR SPECIFIED COMMERCIAL SIGNAGE TO ADDRESS THE CURRENT ECONOMIC DOWNTURN; PROVIDING FOR SEVERABILITY, CONFLICTS, SUNSET AND EFFECTIVE DATE. Preceding motion carried this item to the July 23~d, 2008 meeting. 08.087 G. Consider Offer to Compromise Fine Amount and Authorize Release of Lien in Code 215-219 Enforcement Case #07-03445 for the Amount of $5200 (City Attorney Transmittal) The City Attorney advised this involves the KB Home sales trailer on CR510 which sat long after they no longer did business in the area. He advised Council that the primary purpose is to achieve compliance and they should consider how severe the threat was to public safety. He also explained that KB Homes does not have any property here and we would have to lien records at another location. There was no public input. MOTION by Ms. Simchick and SECOND by Mr. Wolff to authorize the fine of $5200 in the case #07-03445. Mr. Neglia wanted to make a motion for $5500 plus cost and interest. Mr. Paternoster noted $5200 is 1/7 of what they owe and he wanted to consider 1/3 as they were properly notified, the trailer remained after the notice, we are talking about a corporation, maybe $8000 for the trouble involved. Mayor Coy agreed the amount is lowball and would like to see at least 50%. The City Attorney said one concern is we are not sure what kind of assets they have, it is actually Treasure Coast KB Homes LLC, don't know if property left so we have to go after bank accounts which would be difficult. Ms. Simchick said the most important thing is compliance and asked if we want to exercise the City Attorney in this manner. Discussion followed on offering a counter fine. Ms. Simchick withdrew her motion. MOTION by Mr. Paternoster and SECOND by Mr. Neglia to counter with a $10,000 fine from KB Homes for all of the City's efforts in this matter. Roll call on the motion was as follows: Ayes: Paternoster, Simchick, Wolff, Coy, Neglia Nays: 0 5-0 56 12 Mayor Coy adjourned the Special meeting at 10:30 p.m., and the following items will also carry to the July 23~d meeting: 08.088 H. CITY MANAGER MATTERS -Movies in Park (City Manager Transmittal, DVD on 221 File in Clerks Office) 7. CITY COUNCIL MATTERS 8. ADJOURN (Special meetings shall adjourn at 10:00 pm unless extended for up to one half hour by a majority vote of City Council) b&~~.FT ~;~, 58 crn~ of S~~~s-r~~,~l ~~ ~~~ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JULY 23, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2 3 4 5 Mayor Coy called the Regular Meeting to order at 6:32 p.m. The Pledge of Allegiance was led by Council Member Paternoster. There was a moment of silence READING OF CIVILITY PLEDGE BY COUNCIL MEMBER PATERNOSTER We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. ROLL CALL City Council Present: Mayor Andrea Coy Council Member AI Paternoster Council Member Dale Simchick City Council Absent: Vice-Mayor Sal Neglia (excused) Council Member Eugene Wolff (excused) DRAFT Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Police Chief, James Davis Police Lieutenant, Bob Lockhart Police Lieutenant, Greg Witt MIS Systems Analyst, Barbara Brooke-Reese 59 Regular City Council Meeting July 23, 2008 Page Two 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Mayor Coy requested that item 9C be removed from consent for discussion prior to action and a voice vote to concur with her recommendation carried 3-0. 7. PROCLAMATIONS. AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, ce-tificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 08.025 A. Certificate to Kristi Yanchis -Natural Resources Board Service Mayor Coy read and presented the certificate to Ms. Yanchis. ~~ 08.025 B. Certificate to Harvey Wheeler -Natural Resources Board Service ,' ~~ Mayor Coy read and presented the certificate to Mr. Wheeler. 08.060 C. Certificate to Lions Club for 4th of Julv Event Mayor Coy read and presented the certificate to Dr. Norman Meyer and Jerry Kennerk of the Lions Club. 8. ITEMS CARRIED FORWARD FROM JULY 16, 2008 SPECIAL MEETING WHICH WERE NOT ADDRESSED 08.054 A. First Reading of Ordinance No. 0-08-07 -Specified Commercial Signage -Set 1-11 Public Hearing for 8/13/08 (Growth Management Transmittal 0-08-07 P & Z Minutes 5/14/08 and 6/19/08) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ENACTING TEMPORARY RELIEF MEASURES FOR SPECIFIED COMMERCIAL SIGNAGE TO ADDRESS THE CURRENT ECONOMIC DOWNTURN; PROVIDING FOR SEVERABILITY, CONFLICTS, SUNSET AND EFFECTIVE DATE. The City Attorney read Ordinance No. 0-08-07 by title. The Growth Management Director gave a brief history and description of the proposed change. Harvey Wheeler, Seahouse Street, thanked Council for supporting this ordinance. Cindy Falco, Sebastian, said several allegations have been made because of the misunderstanding of this language and asked for better clarity. ~0 2 Regular City Council Meeting July 23, 2008 Page Three Mayor Coy read Mr. Neglia's request to add the following in paragraph 5 on circle page 3: "Sandwich board signs shall not be illuminated, nor shall they contain moving parts or have balloons, streamers, pennants, or similar adornment attached to them. Attaching sandwich board signs to structures, poles, objects, signs, etc by means-a+,~„arrts~o~s~~w+r~ '° °+^ anv means is prohibited. Signs shall only be displayed during business operating hours. Mr. Paternoster asked about anchoring to the ground and the City Attorney said that would be allowed. Mr. Paternoster asked to have the ordinance synopsized for sign applicants and the City Attorney agreed to draw up a synopsis. MOTION by Mr. Paternoster and SECOND by Ms. Simchick to approve Ordinance No. 0-08-07 with the inclusion of Mr. Neglia's suggestion on item #5. The City Attorney requested the authority to modify the language to accommodate businesses with parking lot frontage such as the Country Ham and Eggs. In agreement with Ms. Simchick, Mr. Paternoster amended his motion to include the City Attorney's verbiage modification for section 1.A.5 and set the public hearing for August 13, 2008. Roll call on the motion was as follows: ~ ~~ Ayes: Coy, Paternoster, Simchick Nays: 0 3-0 08.088 B. City Manager Matters -Movies in Park (City Manager Transmittal, DVD on File in 13 Clerks Office) The City Manager said this is in response to Council's request for more information. Mayor Coy asked about the possibility of piggy backing onto the Pointe West/County agreement and the City Manager said there might be a 30% reduction but there would still be mobilization costs. Ms. Simchick said she would rather see an extension of the Concert in the Park series. Mayor Coy suggested waiting for a full Council to make a decision. The City Manager said the Chamber is open to more concerts but again there is a funding concern and asked for more time for research. Ms. Simchick asked his research to include the cost of more concerts. Mr. Paternoster commented that if Council is going to cherry pick what to vote on, it should done for the whole agenda and he pointed out that "Movies in the Park" may negate a movie company interested in coming to Sebastian. He asked the City Attorney if Council can pick what they want to vote on. ~i~ Regular City Council Meeting July 23, 2008 Page Four Mayor Coy read circle page 13, "No action is required on this information topic. This report is provided to seek Council direction." The City Attorney said Council can pick what they want to vote on but with only three members present, all votes must be affirmative for an item to pass. Mayor Coy said she is interested in the "Movies in the Park" and would like more information. Mr. Paternoster also requested more information. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 15-24 A. Approval of Minutes - 7/9/08 Regular Meeting 08.089 25-29 B. Resolution No. R-08-11 -Calling 11/4/08 Election (City Clerk Transmittal, R-08- 11, Legal Ad) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, CALLING A GENERAL ELECTION IN THE CITY OF SEBASTIAN FOR NOVEMBER 4, 2008; STATING WHERE THE ELECTION SHALL BE HELD, NAMING THE OFFICES TO BE FILLED AND QUESTIONS TO BE DECIDED IF NECESSARY; CAUSING THE NOTICE OF ELECTION TO BE PUBLISHED IN ACCORDANCE WITH FLORIDA LAW; DELEGATING ADMINISTRATION OF THE GENERAL ELECTION IN MATTERS RELATING TO VOTERS, VOTING METHODS, AND CANVASSING TO THE SUPERVISOR OF ELECTIONS FOR INDIAN RIVER COUNTY; .PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 08.046 31-36 ~~ C. Certification to Set Maximum Fiscal Year Millage Rate (Finance Director Transmittal, Alternative Forms DR-420(4)) Item C was removed during agenda modifications. MOTION by Mr. Paternoster and SECOND by Ms. Simchick to approve items A and B of the consent agenda passed on a voice vote of 3-0. Item C The City Attorney said the legislature has recently required a supermajority vote for final adoption of the millage rate but since this is a tentative adoption it may be approved by the three members present. 4 Regular City Council Meeting July 23, 2008 Page Five ~RaFr Mayor Coy explained the Budget Advisory Review Committee has made some budget recommendations that would make the millage rate higher. The City Manager presented a PowerPoint presentation depicting the Committee's recommendation providing for additional police officers. (see attached) He also explained that tonight's task is to set a maximum millage rate which will trigger the TRIM notices. Ed Herlihy, Member of the Citizens Budget Review Advisory Committee, handed out statistics to Council. (see attached) He said the Committee compared cities with similar populations and recommend adding two officers per year for the next five years, costing an additional $125,000 in the next fiscal year. Mr. Paternoster asked if the Committee took into consideration any officers ready for retirement. Mr. Herlihy said they discussed maintaining current staffing levels. Todd Klitenic, Member of the Citizens Budget Review Advisory Committee, urged Council's support. Damien Gilliams, 1623 US Highway 1, said he is against increasing the millage rate, there should be a referendum to cap taxes, urged the City to be creative in raising money such as a volunteer citizen's academy and a grant writer. Fred Clement, Easy Street, pointed out the police volunteers do not do police work, he was for the millage increase because officers are needed. Bill Bodon, 614 S. Easy Street, said he is not in favor of raising the millage rate but crime does go up in a down economy and the City does need protection. Cindy Falco, Louisiana Avenue, said people are losing homes because finances aren't here to be made and an increase would burden the citizens. She suggested doing neighborhood watches and start working together. Chuck Lever, Sebastian, is for more hiring more officers but knows an increase won't hire more officers, it will go towards other departments. Mr. Paternoster asked for clarification that an increase of 50 cents would be used strictly to hire approximately 2.8 officers. The City Manager assured him that if Council desires, an increase would go towards the Police Department. He asked the City Manager if adding two police officers a year would make a difference and he said no, and that he is proposing 3.36 mills. Ms. Simchick said there are other ways to "skin the cat" to fund police officers and is not willing to go above the state mandate of 3.36 mills. MOTION by Ms. Simchick and SECOND by Mr. Paternoster to set the maximum millage rate at 3.3646 and authorize the City Manager to execute the Form DR-420 and Form DR-420 M-P. ,~ Regular City Council Meeting July 23, 2008 Page Six Roll call on the motion was as follows: Ayes: Paternoster, Simchick, Coy Nays: 3-0 10. COMMITTEE REPORTS 8~ APPOINTMENTS -None 11. PUBLIC HEARINGS -None 12. UNFINISHED BUSINESS --~. ~. ~~. ~, . l ~L ~ , 08.090 A. Resolution No. R-08-12 -Approval of Six Year Capital Improvements Program 37-72 for FY 2009-2014 (City Manager Transmittal, R-08-12, Program) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING ASIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS ENDING 2009-2014; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. The City Manager stated the plan is in the agenda packet and has been approved by the Planning and Zoning Commission. Damien Gilliams, 1623 US Highway 1, said the City should prioritize and only get things that are absolutely needed for the next five years and suggested using the Clambake, Art Festival, and Fourth of July proceeds for capital expenses. Mr. Paternoster asked about the $480,439 marked for the Indian River Drive/Main Street project on circle page 66. The City Manager said that was an error and should be zero as the CRA has not picked a project for FY08/09, FY09/10. MOTION by Mr. Paternoster and SECOND by Mayor Coy to approve the six year capital improvement program for FY 2009-2014. Roll call on the vote was as follows: Ayes: Simchick, Coy, Paternoster Nays: 0 3-0 The Mayor called for a break at 7:49 p.m. and reconvened the meeting at 8:04 p.m. All members were present. Gj l{ 6 Regular City Council Meeting July 23, 2008 Page Seven 13. PUBLIC INPUT RAFT Fred Clement, Sebastian, said he knows the economy is bad and many houses are abandoned and doesn't feel Code Enforcement is doing theirjob in regard to grass and boats. He presented a list to the City Manager of addresses with tall grass. He urged Council to direct staff for more enforcement. Ray Brubaker, Sebastian business owner, said he appreciated the effort with the sandwich board signs and asked about flags on commercial property to catch the eye. The Growth Management Director said governmental flags were allowed but not commercial use flags. Mr. Brubaker asked about a flag with the word "open." The Growth Management Director said that would be considered a commercial use and not allowed. Mayor Coy offered to provide standards to Mr. Brubaker for flying the American flag. Jim Sunnycalb, Easy Street, said the "Movies in the Park" is not necessary since you can rent movies for a dollar and suggested installing speakers in the park to provide satellite music, stage presentations, or a night of Pete Harris music. He said there is a new sign and fountain at the Easy Street Park. He invited everyone to view a video on the benefits of the fountain at www.sunnyswildlife.com. Damien Gilliams, 1623 US Highway 1, reminded Council of the civility pledge, thanked them for eliminating the parking in Jordan Park in the Main Street project, said the Chamber's plans for rocking chairs is not conducive to attracting business to the community, the Citizens Budget Advisory Review Committee should continue their oversight, "Movies in the Park" is a waste of money, there are federal agencies that can provide grant money to fund police officers, the City should hire a lobbyist, Waste Management should provide recycle bins with wheels, pointed out we have 300 acres for windmill power, and the City should have a citizens academy. Ms. Simchick said she would like to see the Chamber of Commerce open on Saturdays to act as the visitor's center and welcome people to our area in which case the Chamber should stay where it is located. Mr. Paternoster agreed. Harvey Wheeler, Seahouse St., said he had done some recycling research on Waste Management and finds it hard to believe they cannot negotiate for some better recycling. He suggested the formation of a task force to look into the City handling our own recycling, resell the material, and create jobs. ~5 Regular City Council Meeting July 23, 2008 Page Eight 14. NEW BUSINESS 4im: •-i s' , ,;~~ 4~ _~~x Y. 08.077 A. First Reading Ordinance No. 0-08-08 -Overgrown Lots -Set Public Hearing for 73-76 8/13/08 (City Attorney Transmittal, 0-08-08) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 66-3, NUISANCES: ILLUSTRAVTIVE ENUMERATION; PROVIDING FOR DEVELOPMENT OF GUIDELINES, CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. The City Attorney read Ordinance No. 0-08-08 by title and said he brought this back in two parts, the ordinance, and guidelines to be adopted by resolution to address endangered species which haven't been worked out yet and it was up to Council whether to pass on first reading or read it again with the resolution when it is brought forward. Ms. Simchick gave an example of an improved home with unimproved lots he owned on both sides of him and his neighbors complain about their growth, and asked what would happen in this case. The City Manager said this is set up to help the complainant that is affected by the overgrown lot and the ordinance would not be enforced in her example because the complainant is not directly affected. In response to Mr. Paternoster, the City Attorney said section two of the ordinance requires adoption of a resolution for protection of species which will be forthcoming. MOTION by Mr. Paternoster and SECOND by Mayor Coy to pass Ordinance No. 0-08-08 on first reading and set public hearing for August 27th, 2008. Roll call on the motion was as follows: Ayes: Coy, Paternoster, Simchick Nays: 0 3-0 08.014 B. Set New Bi-Annual Goals for Charter Officers As Required by Resolution R-07-31 77-81 (City Clerk Transmittal, R-07-31, January Goals) Mayor Coy asked if anyone received the absent Council members' goals and they did not. Mr. Paternoster suggested postponing this item to the next full Council meeting. MOTION by Ms. Simchick and SECOND by Mr. Paternoster to postpone setting the new bi- annual goals until at least four members are present passed on a voice vote of 3-0. 15. CITY ATTORNEY MATTERS The City Attorney recapped the Interlocal Services Boundary Agreement (ISBA) workshop that took place in the chambers earlier in the day. He said the obstacle is that the County doesn't understand that cities don't want to be detailed controlled by an entity that lives twenty minutes away and he said there has been some progress. (0 ~ $ Regular City Council Meeting July 23, 2008 Page Nine 16. CITY MANAGER MATTERS RAFT The City Manager said the following meetings will be rebroadcast over the weekend: Citizens Budget Review Advisory Committee meeting, the ISBA workshop, the Planning and Zoning meeting, last week's Special Council meeting and tonight's regular Council meeting. He said there was some confusion in that we could not broadcast live over the Internet but that has changed due to the hard work of MIS Systems Analyst Barbara Brooke-Reese and said it is available by going to the City's website and clicking on Channel 25-Live. 17. CITY CLERK MATTERS -none. 18. CITY COUNCIL MATTERS A. Mayor Coy Mayor Coy reported that Barber Street is not included in an IRC traffic count and suggested Council take a close look at this because there is a lot of stuff that will be affecting Barber Street in the near future. She asked that this be added to a future agenda. Ms. Simchick agreed but cautioned that if it is calculated for concurrency, five houses under construction could stop all building in that area which is one reason it is not being counted. Mr. Paternoster asked if the City Manager could compile some information on this. The City Manager said he has already spoken to the Growth Management Director on this and will bring a presentation to Council in August with a County staff member. The City Manager reported on two soft spots on Easy Street which is preventing the project completion. He said a compaction is being worked out and he expected completion in mid to end of August. B. Mr. Neglia -Absent C. Mr. Paternoster Mr. Paternoster asked if the website could be more user friendly such as a search option for the topic residents are looking for. The City Manager said he would submit his request to MIS. D. Ms. Simchick Ms. Simchick asked the web broadcast be noted in the next Pelican Brief. She said that since the St. Johns River Water Management District is reconsidering re- captured water, she suggested the Natural Resource Board look at adding xeriscape to 9 [, 7 ~~ ~~,~ n R ~ .. Regular City Council Meeting July 23, 2008 Page Ten the Land Development Code. Mayor Coy said more native plants and trees should also be added to give people more variety and choices. Council concurred to have the Board look at these issues. E. Mr. Wolff -Absent 19. Being no further business, Mayor Coy adjourned the Regular Meeting at 8:49 p.m. Approved at the August 13`h, 2008 Regular City Council meeting. Andrea Coy, Mayor ATTEST: Sally A. Maio, MMC -City Clerk ~$ ... Qtt~ ffjj ~~~~~~1 ~-.; , ;, HOME OF PELICAN 15LAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Resolution R-O8-10 Final Plat for Agenda No. ~~. ~~a Rohm Commercial Department Origin: Growth Mana a ent • Purchasing/Contracting: A rov r Submittal by: City Manager Finance Director: City Attorney: City Clerk: nr Date Submitted: August 6, 2008 For Agenda of: August 13, 2008 Exhibits: Resolution R-08-10, Plat, Application, Clerk of Court Approval, Jim Davis (IRC Co.) letter dated 7/30/08, Quitclaim Deed. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION None REQUIRED: SUMMARY Glen Rohm, William Brognano, Todd Brognano and Daniel Brognano, as joint owners, have filed an application for final plat approval for aone-lot commercial plat to be known as Rohm Commercial located between the east and west bound lanes of Sebastian Boulevard immediately east of Wimbrow Drive. The property consists of 4.549 acres of land and has frontage on three streets. The plat includes a 1.19-acre stormwater easement that contains a stormwater management lake designed to accommodate maximum build-out of the property. All subdivision improvements have been completed. Staff has verified that the final plat is in accordance with the preliminary plat approved by Resolution R-07-16 on May 9, 2007. The City Attorney has reviewed the plat dedications. Additionally, all engineering, and surveying details have been satisfied in accordance with Florida Statutes, as reviewed by Mr. Rod Reed, P.S.M. The City Engineer has also completed his review and signed the mylar. During the review process, the existence of a five-foot "gap" was discovered between the Rohm Commercial Plat (as legally defined by their deed) and Sebastian Boulevard (as legally defined by the State Road Maintenance Map recorded in Plat Book 10, Page 1 of the Public Records of Indian River County). Since there are drainage structures for Sebastian Boulevard in that area, Michael O'Brien, County Surveyor, and Jim Davis, Public Works Director; have met with the applicants and ~~. their surveyor to resolve ownership of the "gap". As indicated in the attached letter from Jim Davis dated 7/30/08, the joint owners of the Rohm Commercial Plat have executed a Quit Claim deed for the strip of land in question to Indian River County and are dedicating a public drainage easement along the southern portion of their property (along eastbound Sebastian Boulevard). This will establish ownership of the "gap" by Indian River County and eliminate future site access issues. RECOMMENDED ACTION "Move to approve Resolution R-08-10, Final Plat for Rohm Commercial." ~o RESOLUTION NO. R-08-10 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS ROHM COMMERCIAL; PROVIDING FOR CONFLICTS AND EFFECTIVE DATE. WHEREAS, Glen Rohm, William Brognano, Todd Brognano and Daniel Brognano, owners, have filed an application for approval of a final plat for a subdivision known as Rohm Commercial; and WHEREAS, said final plat complies with applicable State and City codes and regulations; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. FINAL PLAT APPROVAL. The City Council does hereby approve the final plat for Rohm Commercial as prepared by Stuart A. Houston bearing the surveyor's date of August 5, 2008. Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately. The foregoing Resolution was moved for adoption . The motion was seconded by Councilmember _ upon being put into vote, the vote was as follows: ' Mayor Andrea Coy Councilmember Sal Neglia Councilmember Al Paternoster Councilmember Dale Simchick Councilmember Eugene Wolff by Councilmember and, The Mayor thereupon declared this Ordinance duly passed and adopted this day of 2008. 71 ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Mayor Andrea Coy Approved as to form and legality for reliance by the City of Sebastian: ~~ Rich Stringer, City Attorney r } Permit Application No. ~~~~N City of Sebastian "'- ~ Development Order Aaalication Ht~liF i~F PELIiA,V IiL4ND A licant If not owner, written authorization notarized from owner is re wired Name: a, n ' ~ ~ ~ Y11.~ ~ ~J~ ~h~ Cx i(- ~ ~% ~C~~~ Address: ~U`J ~ `~(:~jQ~"1 C {~ ~ Utr'I S~~~Sfi C ~ ~~Zq ~~ Phone Number. C, ) - AX Number: ( ) - /7Z ~~~ ~t!~.c7~ E-Mail: Owner If different from a licant Name: ~ n ~UhrYl E'L'I 1(,1.111 ~i"G ~ G11'1(3.~~~C~ i~~ ~c~n~ ~ angel ~~ ~~n~ Address: ~ - ~ ~~.hCt~fj Ct n ~i-.- 3 ~ ~7~5 ~ S~~as~ic~n ~& v~ . 2158 Phone Number: (--~L) ~~ i - ~~~U AX Number: ( ) - E-Mail: Title of permit or action requested: ~ .~La~ PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 8-1/2" BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. A. Project Name (if applicable): n ~~ ~~~A A /s,~~ j ~~,Yp~~ ~ n-~~,.Z B. Site Information Address: C,R512 ~, 1,ti/Im 13rc w' ~Yi ~~~. Lot: Block: Unit: Subdivision: Indian River County Parcel #: ~ i._ ~ _ (J.~ _ CC~~G~ w 7C~)~ , ~4G05 : ~ Zoning Classification: ~ Future Land Use: Existing Use: ~~ ~CGt ~-r Proposed Use: /: ~(~.M,~,`C t ~' ~. C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessary): DATE RECEIVED: a /~/ b~ FEE PAID: $ $aD • az7 ~~~~{ RECEIVED B : _ RECEIVED FES 0 4 ~QO~ P & Z Growth Mgnt. ~ Z Permit Application No. D. Pro"ect Personnel: A ent: Name: ~ L{ ~ ~~Z 12j . ~ G7 ~ 1 U~ r~ ~ . L l ~ ~-~~C~ 5 '~ ~ N ' ~`l t,~ ~ e I~. Address 1 nci i r ~~cl~ G~ v v~~i~N zK~~ Phone Number. ~,.Z ).~..~~ - ~?CDZZ FAX Number. ~"17Z )-~~U ~ ~~ ~~ E-Mail: ~~ i,~ ~ C~ s bs ~~ ~ - ~ ~~ r.s , caw, Attorne Name: Address Phone Number: ( ) - FAX Number: ( ) - E-Mail En ineer: Name: C~ YYl ~ GlS E'r^tT Address Phone Number: ( ) - FAX Number: ( ) - E-Mail: Surve or: Name: Address ~ - ne~.' G~~ ~Ve.~ ~ v ~~ 1 v 1 Ve i~:~ raU~ ~i., 3L~ to ~ Phone Number: ) ~n ~~~-I F .Number: - i Zi 3 ( ) ~~Z ~`I~f- ' u E-Mail: 11:-c~ ~ ~ ~ 5 X35 `~ ~~1.-~--~ c~ u~i h ~ ~ I, ~~i't-T .x~-11.~~~ ~"'~.' ,BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: _ I AM THE OWNER ~1 AM THE LEGAL RE E OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, THE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE ACCURATE AN TRUE T H BST OF MY KNOWLEDGE AND BELIEF. I SIGNATU E DATE SWORN AND ~U dCRIBED BEFORE ME BY ~~ O_P'(~ ~ C'-~ l..t I IC.S2 WHO IS ERSO AL KNOWN T R PRODUCED AS IDENTIFICA 10 ,THIS DAY OF ~(1 GZ~f , 20~~. NOTARY'S SIG ATURE r PRINTED NAME OF NOTARY - ,-- ~ ~t"Q ~ ; i-I-i ~~ COMMISSION NO./EXPIRATION ~L~~o [~~ U la 2 'Z ! ~ / Z C7 f I SEAL: ~°t.a ~: ;B~% LAUREN F. HAMILTON * * MY COMMISSION # DD 6D3442 EXPIRES: February 7, 2011 N,gre~ ~~-~OP Bonded ThN Budget Notary Services Permit Application No. The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, / exceptions, and appeals. I/WE, _ THE OWNER(S~ / / THE LEGAL REPRESE TIVE OF THE OWNER(S) OF THE PROPE ~r DESCRIBED WHIC~i IS THE SUBJECT OF THIS APPLICATION, HEREBY A HORIZE EACH AND EVERY MEMBER OF THE`r~~`L ~ C©t~NC.! 1, BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION. I/WE HEREBY WAIVE ANY OBJECTION OR DEFENSE I/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATj~S CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING. THIS WAIVER AN ONSEN I ING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MA , BY ANY E YEE, AGENT, CONTRACTOR OR OFFICIAL OF THE ITY OF SEBASTIAN. .~~/sj SIGNA RE ~ DATE (/ Swgrn to an sub Cribed before me by SOS+? (~h ~CV> u.11~ who er na known tom or produced as identifi ti ,this day of -` , 20~ `Ct_ .ll k 0. ~ Notary's Ignature Printed Name of Notary .-t ~ C= >-h~ ~., ; i 1-~Y, Commission No./Expiration ,I~~CIC ~ o~U i-1 Z 2/ 7/ Z o I I Seal: ttiRY P~~ ~ ~ ~ ~~ ~ LAUREN F. HAMILTON ' ' MY CDMMISSION # DD 603442 * * EXPIRES: February 7, 2011 ~l~rFOFF~~`o' Bonded Thru BUdgel Notary Services ~s :~;:~ $E~T!AI~ Supplementallnformation ~~ " -''~ Final Plat Approval F1JME JF PELICAN IiLLYD Permit Application No. 1. The following information is required on all final plats: ~' a. Name of subdivision. ~b. Title Block. V c. Legal Description. i~ d. Index Sheet. e. The final plat shall comply with Chapter 177, Florida Statutes, and shall show all lengths of arcs together with central angles, radii, and points of curvature. f. Scale. ,,,~, g. North arrow on every sheet. Bearing or azimuth reference shall be clearly stated on the face or first page of the plat. 1~/h. The point of beginning shall be boldly shown. / i. All intersecting street right-of--ways shall be joined by the long cord of minimum radius of twenty-five feet and all dimensions shown. ,~ j. All adjoining property shall be identified by a subdivision title, plat book and page or, if unplatted, the land shall be so designated. k. If the proposed plat borders upon any public water bodies, delineate the / mean high water line. V I. Permanent reference markers shall be shown. ~r1 m. In the upper right hand comer, provide athree-inch by five-inch space to be used by the Clerk of the Circuit Court for recording information. /, n. The plat shall be accurate within 0.01 foot and shall be tied accurately to all township, range, and section lines. o. On the cover sheet or first page show a vicinity sketch. p. Lots and blocks shall be numbered or lettered. ~q. The plat shall contain the name of each street shown. /_ r. All right-of--way and easement widths and dimensions shall be shown on the plat. ~~ Permit Application No. 2. Attached the following: ~a. Six copies of the final plat. (Two sets must be sealed.) -" _ b. Three sealed sets of as-built plans. -~-o ~t. S~,bm:~~-ec~ a~' "~l2 ~~~ ~ Ca n Sf-v ~~i ~~ Memorandum ?J To: Board of County Commissioners Indian 12iver County From: Jeffrey K. Barton, Clerk of the Court Re: Plat Approval Date: August 5, 2008 Owner or Agent Glen Rohm, Daniel J Brognano, Todd Brognano, William Brognano Plat Name: Rohm Commercial Plat Number of pages: 2 The above-named plat has been examined and appears to meet the state requirements for permanency in Florida Statutes 177.091(1) and the County Ordinance regarding minimum letter size. The following items need to be reviewed for conformity with other provisions in F.S. 177 and the County Ordinance: 1. OK 2. 3. 4. 5. 6. 7. J. K. Barton, Cler of Circuit Court Deputy Clerk, =records Division `~~,~uunnnn~~ UJ. ~ • C-FRK ~ 0 ~~ . G' z~; :~: .U' ~~~ N ay. 's, o, ~`p~' ~.` ii '•. ~~~~~~' i~ ~ ~s~l BOARD OF CO UNTY COMMISSIONERS 180127th Street, Vero Beach, Florida 32960 Telephone: 772-567-8000 July 30, 2008 FAX: 772-778-9391 EEI'~D Jan King City of Sebastian 1225 Main Street Sebastian, FI. 32958 Subject: Brognano Subdivision Plat Dear Jan: :5 ~~ ::r Please be advised that County staff met today with the Brognanos regarding CR512 right-cf-way and drainage. The Brognanos have agreed to quit claim deed to the County the narrow hiatus strip between their south property line and the CR512 maintenance map line. In addition, a 10 foot drainage easement will be granted along the south 10 feet of the site where the existing drainage ditch exists. Please contact me at (772) 226-1245 if you have any questions. Sincerely, _. _ / ames W. Davis, P.E. Public Works Director JW D/Im cc: Bill Brognano, Ameron Homes, PO Box 780874, Sebastian FL 32958 Commissioner Wesley Davis Joseph A. Baird, County Administrator Bob Keating, AICP, Community Development Director Michael O'Brien, P.S.M., County Surveyor Christopher J. Kafer, Jr., P.E., County Engineer Stuart Houston, P.S.M., Houston, Schulke, Bittle & Stoddard, inc F:\Public Works\Luanne M\Public Works Docs\Bragnano Plat Itr to Jan King City of Seb 7-30-08.doc 79 This Instnunent waz prepared by and should be returned to: Warren W. Dill, Esq. 1940002 Dill & Evans, P.L. THIS DOCUMENT HAS BEEN 1565 U.S. Highway 1 RECORDED IN THE PUB'_IC RECORDS Sebastian, FL 32958 OF INDIAN RIVER COUNTY FL BK: 2284 PG:77, Pagel of 3 08/05/2008 at 01'44 PM, UOC STAMPS D Parcel ID No.: 31-39-37-00000-3000-00005/0 so.7o JEFFREY K BARTON, CLERK OF COURT --------------------- (Space above this line for recording data)-----------------__ QUITCLAIM DEED This Quitclaim Deed, executed this ~_ day of ~ ~•~2008, by Glen Rohm, William Brognano, Todd Brognano and Daniel J. Brognano, as Tenants in Common, whose address is C/O Ameron Homes, P.O. Box 780-874, Sebastian, Florida 32978, collectively grantor, [o Indian River County, a political subdivision of the State of Florida, whose post office address is 1801 27th Street, Vero Beach, FL 32960, grantee. Witnesseth, That the said grantor, for and in consideration of the sum of Ten Dollars ($10.00) and other good and valuable considerations to said grantor in hand paid by the said grantee, the receipt whereof is hereby aclmowledged, does hereby remise, release and quitclaim unto the said grantee and grantee's heirs and assigns forever, all the right, title, interest, claim and demand which the grantor has in and to the following described land, situate, lying and being in the County of Indian River County, State of Florida, to- wit: SEE EXHIBIT "A "ATTACHED HERETO AND MADE A PART HEREOF. To Have and to Hold the same together with all and singular the appurtenances thereunto belonging or in anywise appertaining, and all the estate, right, title, interest, lien, equity and claim whatsoever of the said grantor, either in iaw or equity, to the proper use, benefit and behoof of the grantee forever. This is vacant commercial land and therefore is not the constitutional homestead property of the grantor under the laws and constitution of the State of Florida. In Witness Whereof, [he said grantor has signed and sealed these presents the day and year fast above written. Signed, sealed a in our presence: TO Print: is e e c ure STATE OF FLORIDA COUNTY OF L'VDIAN RIVER The foregoing instrument was aclmowledged before me this ~-{-day of 2008 by Glen Rohm, William Brognano, Todd Brognano and Daniel J. Brognano who are [S(j erso all Irnown me or F-J has produced as identification. SOJ "SEAL" zos~`~ Margaret Groll * 1J%L~e * Dommission # DD398924 `~,~ ~€ E>~ires February 22, 2009 eF tom' eona.e r~.rx~ ~..c4 ee eaaaasrm9 -~-Lv_ Notary Public ~~.~. ,; _N My Commission Expires: " "~'°'~' '• My commission No. is: .. _. ~ 'J a.. ... ~~ Daniel J. gnano cm of '' r L~ HOME OF ~ PELICAN IStAND c;it os ,~edastian, r-toriaa Date Submitted: August 6, 2008 For Agenda of: August 13, 2008 Subject: Resolution No. R-08- 13 Adopting Agenda No. ~~, (7 ~ Amendments the Fiscal Year 2007-08 Budget. /~ C~~ Department Origin: Finance 1 ~~ Q ov ubmittal by. City Manager City Attorney: City Clerk: City Manager Exhibits: • Resolution No. R-08-13 • 3rd Quarter Budget Review Memorandum • Capital Project Status Reports as of June 30, 2008 • Schedule of Investments as of June 30, 2008 • 3rd Ouarter Accomplishments EXPENDITURE REQUIRED: I AMOUNT BUDGETED: I APPROPRIATION REQUIIZED: N/A N/A 1 N/A SUMMARY Pursuant to the City's adopted financial policies, budget reviews and adjustments are presented to the City Council quarterly. Capital project status reports, investment reports and accomplishments are also included. There were a few changes that occurred during the third quarter that required budget amendment for some of the City's funds. For General Fund, there was no net change to the budget but there were line item transfers between accounts: • A transfer that was approved the previous quarter of $58,107 from contingency to the Police Department to fund an additional amount required to be deposited to the Police Office Retirement Plan. • A transfer of $1,800 between Police Department accounts to cover unexpected repairs to the DVR recorder used with the security cameras. • A transfer of $1,700 between Police Department accounts to cover the cost of durascreen that was needed for the fence at the Evidence Compound. • A transfer of $2,000 within the Public Works Stormwater Division to cover the cost to replace a bucket attachment and cover other capital purchases. • A transfer made of $8,540 from contingency to the Public Works Parks and Recreation Division to provide funds to stucco the football field concession stand at the Barber Street Sports Complex. • A transfer that was approved the previous quarter of $5,065 from contingency to consultant fees for the Comprehensive Plan Update. In the Discretionary Sales Tax Fund, a transfer was approved by City Council May 14, 2008 of $277,825 from reserves to increase funding for the pedestrian bridges. In the Recreation Impact Fee Fund, there were transfers from reserves to cover $6,000 for Periwinkle Stormwater Park improvements and $3,000 for lighting at Garden Club Park. In the Building Fund, reserves were used to advance the costs of re-roofing and demolition to some hurricane damaged structures. There are no other changes to the budgets of other City funds requiring City Council approval. We are recommending the changes identified in Resolution No. 08- 13, Exhibit "A", which are further explained in the enclosed memorandum for the 3`d Quarter Budget review. RECOMMENDED ACTION Move to approve R-08-13. S~1 8~ RESOLUTION NO. R-08-13 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER.. COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 19, 2007, the City of Sebastian adopted Resolution No. R-07-38 providing for the adoption of the City's 2007-08 budget; and WHEREAS, on February 13, 2008, the City of Sebastian adopted Resolution No. R-08-03 providing for the amendment of the City's 2007-08 budget; and WHEREAS, on April 23, 2008, the City of Sebastian adopted Resolution No. R-08-OS providing for the amendment of the City's 2007-08 budget; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended June 30, 2008 has indicated that further adjustments are necessary, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2007 and ending September 30, 2008 be amended, a copy of which is attached hereto and more particularly identified as Exhibit "A", which are hereby adopted and the revised appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective on June 30, 2008. It was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: Mayor Andrea B. Coy Vice-Mayor Sal Neglia Councilmember Al Paternoster Councilmember Dale I. Simchick Councilmember Eugene Wolff and, upon 83~ The Mayor thereupon declared this Resolution duly passed and adopted this 13rd day of August 2008. CITY OF SEBASTIAN, FLORIDA By: Mayor Andrea B. Coy ATTEST: Sally A. Maio, MMC City Clerk Approved as to form and content for reliance by the City of Sebastian only: Rich Stringer, City Attorney 84 FUND TITLE GENERAL Revenues Expenditures LOCAL OPTION GAS TAX Revenues Expenditures DISCRETIONARY SALES TAX Revenues Expenditures RECREATION IMPACT FEE Revenues Expenditures STORMWATER UTILITY FEE Revenues Expenditures LAW ENFORCEMENT FORFEITURE Revenues Expenditures G.R.E.A.T. PROGRAM Revenues Expenditures DST DEBT SERVICE FUND Revenues Expenditures STORMWATER DEBT SERVICE FUND Revenues Expenditures CAPITAL PROJECTS FUND Revenues Expenditures GOLF COURSE Revenues Expenses AIRPORT Revenues Expenses BUILDING Revenues Expenses TOTAL BUDGET EXHIBIT "A" FY 2008 AMENDED BUDGET BEFORE 2ND QUARTER BUDGET AFTER ADJUSTMENTS ADJUSTMENTS ADJUSTMENTS $ 12,105,797 $ - $ 12,105,797 $ 12,105,797 $ - $ 12,105,797 $ 762,559 $ - $ 762,559 $ 753,559 $ - $ 753,559 $ 3,195,183 $ 277,825 $ 3,473,008 $ 3,195,183 $ 277,825 $ 3,473,008 $ 510,000 $ 9,000 $ 519,000 $ 510,000 $ 9,000 $ 519,000 $ 940,373 $ - $ 940,373 $ 940,373 $ - $ 940,373 $ 11,500 $ - $ 11,500 $ 11,500 $ - $ 11,500 $ - $ - $ - $ - $ - $ - $ 1,035,594 $ - $ 1,035,594 $ 1,035,594 $ - $ 1,035,594 $ 437,748 $ - $ 437,748 $ 437,748 $ - $ 437,748 $ - $ - $ - $ - $ - $ - $ 1,746,677 $ - $ 1,746,677 $ 1,746,677 $ - $ 1,746,677 $ 542,865 $ - $ 542,865 $ 542,865 $ - $ 542,865 $ 580,923 $ 22,622 $ 603,545 $ 580,923 $ 22,622 $ 603,545 $ 21,864,719 $ 286,825 $ 22,174,166 C 8~ QIY QF ~~ ~~ ~ it fi ~~ ~ ~ ~~~ NON4E OF PELICRN IStANU TO: MAYOR AND CITY COUNCIL THROUGH: AL MINNER, CITY MANAGER FROM: KENNETH KILLGORE, FINANCE DIRECTOR DATE: AUGUST 6, 2008 SUBJECT: 3ND QUARTER BUDGET REVIEW -FISCAL YEAR 2008 As of June 30, 2008, the status of budgets for the major operating funds were as follows: OF BUDGET REVISED RECEIVED/ BUDGET RECEIVED/ BUDGET EXPENDED BALANCE EXPENDED GENERAL Revenues $ 12,105,797 $ 9,221,578 $ 2,884,219 76.17% Expenditures $ 12,105,797 $ 8,625,112 $ 3,480,685 71.25% GOLF COURSE Revenues $ 1,747,377 $ 1,272,431 $ 474,946 72.82% Expenses $ 1,747,377 $ 1,026,061 $ 721,316 58.72% AIRPORT Revenues $ 382,865 $ 288,652 $ 94,214 75.39% Expenses $ 382,865 $ 307,652 $ 75,213 80.36% BUILDING Revenues $ 603,545 $ 288,078 $ 315,467 47.73% Expenses $ 603,545 $ 457,335 $ 146,210 75.77% Highlights of the second quarter status analysis include: 1. General Fund Overall revenues supporting the General Fund are being received as planned. During the nine months ended June 30, 2008, 76.17% of the budgeted revenues were received. The third quarter budget review includes no recommended changes to the total amended budget for the General Fund and only includes line item transfers between departments and from contingency. These transfers include: • A transfer approved the previous quarter of $58,107 from contingency to the Police Department to fund an additional amount required to be deposited to the Police Officer Retiremexlt Plan. • A transfer made of $1,800 within Police Department accounts to cover unexpected repairs to th DVR recorder used with the security cameras. 7 • A transfer made of $1,700 within the Police Department accounts to cover the cost of durascreen that was needed for the fence at the Evidence Compound. • A transfer made of $2,000 within the Public Works Stormwater Division to cover the cost to replace a bucket attachment and amounts needed to cover other capital purchases. • A transfer made of $8,540 from contingency to the Public Works Parks and Recreation Division to provide funds to stucco the football field concession stand at the Barber Street Sports Complex. • A transfer made of $5,065 from contingency to consultant fees for the Comprehensive Plan Update 2. Special Revenue Funds There was a transfer made of $277,825 from DST reserves to cover the anticipated cost of construction for pedestrian bridges, which was approved by the City Council on May 14, 2008. We have observed that collections of discretionary sales taxes and local option gas taxes are lower than projected and this was considered as we developed the capital improvements program for next year. In the Recreation Impact Fee Fund, $6,000 was transferred from reserves to establish a budget for improvements at Periwinkle Stormwater Park and $3,000 for lighting at Garden Club Park. 3. Capital Projects Funds Enclosed with this budget review is a status report of all the capital projects. The Review Committee has ranked proposals received on the Collier Creek Improvements and Staff is currently negotiating a contract. The necessary budget adjustments will be submitted concurrently with the contract approval by the City Council. 4. Golf Course Fund For the first nine months of operations, 72.82% of the projected revenues have been collected, while 58.8% of the appropriations have been expended. There are no recommended adjustments for the third quarter. Airport Fund For the first nine months of operations, 75.39% of the projected revenues have been collected, while 80.75% of the appropriations have been expended. There are no recommended budget adjustments for this quarter. 6. Building Department For the first nine months of operations, 47.73% of the projected revenues have been collected, while 75.77% of the appropriations have been expended. This low percentage of revenue collection is due to the continued slow down being experienced with building activities. There were transfers from reserves to advance the cost of re-roofing and demolition on some hurricane damaged structures, which are recorded as liens and will eventually be repaid. R8 ANALYSIS OF GENERAL FUND REVENUE Overall revenues supporting general fund activities are being received as planned. A total of $9,221,578 or 76.17% of the $12,105,797 budget was received during the first nine months of the year. Practically all of the property-tax revenue has been received and those collections exceeded budget, which offsets revenues from the State and Investment Earnings that have been lower than budget. TAXES: Current Real and Personal Property Tax Collections were 101.8% of the budget amount. The Franchise Fees and Utility Service Taxes collections were below the 75% collection estimate for the first nine months of the year due to timing differences in recording the revenue and actually receiving the payment. LICENSES AND PERMITS: Occupational revenues were 92.2% of the budgeted amount, which is about the same as was received by this time in prior years. Other permit fees include driveway permits, zoning fees, site plan and plat review fees, which has collected about 69.17% of the budgeted amount. INTERGOVERNMENTAL REVENUE: During the first nine months of 2007-2008, the City has received 59.4% of the projected intergovernmental revenue. This is due to the timing differences in recording the revenue and actually receiving the payment and also because of lower collections from sales taxes and state revenue sharing. Projections made for the 2009 budget had to adjusted for this decline. GENERAL GOVERNMENT CHARGES FOR SERVICES: During the first nine months the City has received 79.6% of the budgeted revenues in this group. FINES AND FORFEITURES: During the first nine months ended June 30, 2008, 63.6% of the projected revenue has been collected. This is mostly due to timing differences in recording the revenue and actually receiving the payment. MISCELLANEOUS REVENUES: During the first nine months, the City received only 50.7% of miscellaneous revenues. This is mainly due to lower than expected interest revenues due to an overall decline in interest rates and problems with the State Board of Administration that resulted in all participants not receiving any income in November from those investments. OTHER REVENUE SOURCES: Amounts encumbered during the prior year are being carried over to the current year. This is standard procedure in order to match the payment of those commitments to the source of funding. The following summarizes the analysis of General Fund revenues and the net recommended changes: Department: General Fund ADOPTED 2007 - 2008 BUDGET ' RECOMMENDED CHANGES REVISED 2007 - 2008 BUDGET Taxes $ 8,003,249 $ - $ 8,003,249 Licenses and Permits 173,000 - 173,000 Intergovernmental 2,299,529 - 2,299,529 Charges for Services 310,9.69 - 310,969 Fines and Forfeits 59,600 - 59,600 Miscellaneous Revenues 514,889 - 514,889 Interfund Transfers 538,029 - 538,029 Non-Revenue Sources 206,532 - 206,532 Total $ 12,105,797 $ - $ 12,105,797 ~9 ANALYSIS OF GENERAL FUND EXPENDITURES q0 Total spending was at the level of 71.2%, which is within the 75% level that would be anticipated for the first nine months ended June 30, 2008. There are several budget adjustments and transfers in the General Fund which are explained below: EXPENDITURES: Department: Police Administration Division ADOPTED 2007-2008 BUDGET RECOMMENDED CHANGES 'REVISED 2007-2008 BUDGET - PERSONAL SERVICES $ 201,275 $ 58,107 $ 259,382 OPERATING EXPENDITURES 64,402 1,800 66,202 CAPITAL OUTLAY 15,977 - 15,977 Total $ 281.,654 $ ' 59,907 $ 341,561. Personal Services -Increase of $58,107 for required contribution to the Police Officer's Pension Plan. Operating Expenditures - $1,800 transfer in from Patrol Division for unexpected repairs to the DVR recorder used with the security cameras. Departruent: Palicc patrol Dig-ision ADOPTED 2007-2048 BUDGET ' Rh,CQMMENDED ~ ..CHANGES REVISED 2007-20(18 I3L~llC i+;1' PERSONAL SERVICES $ 1,775,970 $ - $ 1,775,970 OPERATING EXPENDITURES 182,130 (1,800) 180,330 CAPITAL OUTLAY 34,655 - 34,655 Total $ 1,992,755 $ (1;800) $ ' 1,990,955 Operating Expenditures - $1,800 transfer out to Administration Division for purchase of DVR recorder.. Department:. Police ' Detective Division ADOPTED 2007-2008 BUDGET RECOMMENDED CHANGES REVISED 2007-2008. BUDGET PERSONAL SERVICES $ 462,483 $ - $ 462,483 OPERATING EXPENDITURES 93,917 (1,700) 92,217 CAPITAL OUTLAY - 1,700 1,700 Total $ 556,400 $ - $ 556,400 Operating Expenditures - $1,700 transferred to capital outlay to cover the cost of durascreen that was needed for the fence at the Evidence Compound. Capital Outlay -Increased for transfer from operating expenditures for purchase of durascreen. 4 Department:- Public Works Stormwater Utility Division ADOPTED 2007-200.8 BUDGET RECOMMENDED CHANGES REVISED 2007..-2008 BUDGET PERSONAL SERVICES $ 605,415 $ - $ 605,415 OPERATING EXPENDITURES 722,740 (2,000) 720,740 CAPITAL OUTLAY 54,000 2,000 56,000 Total ~ 1,382,155 $ - $ 1,382,155 Operating Expenditures -Decrease of $2,000 to cover replacement of a bucket attachment and for amounts needed to cover other capital purchases. Capital Outlay -Increase for the above. Department: Public Works Parks & recreation Division ADOPTED 2007-2008 BUDGET ' ' ''RECOMMENDED CHANGES REVISED 2007-2008 BUDGET PERSONAL SERVICES $ 805,603 $ - $ 805,603 OPERATING EXPENDITURES 258,938 8,540 267,478 CAPITAL OUTLAY 18,840 - 18,840 Total $ 1,083,3$1 $ 8,540 ' $ 1,091,921 Operating Expenditures -Increase of $8,540 transferred from contingency to provide funds to stucco the football field concession stand at the Barber Street Sports Complex. 'Department: Non-departmental '....ADOPTED 2007-2008 BUDGET RECOMMENDED CHANGES 'REVISED 2007=2008 BUDGET' OPERATING EXPENDITURES $ 861,716 $ 5,065 $ 866,781 INTERFUND TRANSFERS - - - CONTINGENCY 199,792 (71,712) 128,080 Total $ 1,061,508 $ (66,647). $ 994,861 Operating Expenditures - $5,065 transfer from contingency for added consultant fees for the Comprehensive Plan Update. Contingency -Changes in previous quarters and the changes discussed for this quarter reduce the contingency balance to $128,080. 9l The following shows revenues and expenditures of all General Fund Departments and Divisions: 9a' GENERAL FUND REVENUES 001 GENERAL FUND $ 12,105,797 $ - $ 12,105,797 $ - AMENDED RECOMMENDE REVISED INCREASE GENERAL FUND DEPARTMENT/DMSION BUDGET CHANGES BUDGET (DECREASE) General Fund Operating Expenditures and Capital Outlay by Department/Division: Legislative $ 61,068 $ - $ 61,068 $ - City Manager 263,787 - 263,787 - City Clerk 280,288 - 280,288 - Legal 226,034 - 226,034 - Finance 384,032 - 384,032 - M.I.S. 255,660 - 255,660 - Human Resources 241,252 - 241,252 - Police Department: Administrative Division 281,654 59,907 341,561 59,907 Special Operations 414,018 - 414,018 - School Resource Unit 179,348 - 179,348 - Patrol Division 1,992,755 ,(1,800) 1,990,955 (1,800) Community Policing Unit 189,842 - 189,842 - Code Enforcement 162,752 - 162,752 - Professional Standards 147,463 - 147,463 - Detective Division 556,400 - 556,400 - Support Services Division 272,104 - 272,104 - Communications Division 430,598 - 430,598 - Engineering 497,856 - 497,856 - Public Works: Roads & Maintenance 704,181 - 704,181 - StormwaterUtility 1,382,155 - 1,382,155 - Parks & Recreation 1,083,381 8,540 1,091,921 8,540 Building Maintenance 267,319 - 267,319 - Central Garage 165,408 - 165,408 - Cemetery 200,367 - 200,367 - Growth Management 404,567 - 404,567 - Non-departmental 1,061,508 (66,647) 994,861 (66,647) Total Operating Expenditures and Capital Outlay by Department/Division: $ 12,105,797 $ - $ 12,105,797 $ - 6 ENTERPRISE FUNDS Revenues: ANALYSIS OF GOLF COURSE FUND Golf Course Fund ADOPTED .2007 - 2008. BUDGET RECOMMENDED CHANGES REVISED 2007 = 2008 BUDGET Inter overnmental Revenues $ - $ - $ - Greens Fees 630,000 - 630,000 Cart Rentals 823,475 - 823,475 Drivin Ran e 50,000 - 50,000 Membershi Fees 75,000 - 75,000 Other Fees and Sales 168,202 - 168,202 Non-Operating Revenue 700 - 700 Total $ 1,747,377 $ ' - $ 1,747,377 Expenses: ..Golf Course: Administrative ADOPTED 2007-2008 BUDGET ' "RECOMMENDED CHANGES. REVISED 2007-2008 BUDGET PERSONAL SERVICES $ 294,322 $ - $ 294,322 OPERATING EXPENSES 362,000 - 362,000 CAPITAL OUTLAY 10,000 - 10,000 DEBT SERVICE 306,190 - 306,190 INTRAFUND TRANSFERS - - - CONTINGENCY - - - Total $ 972,512 ' $ - $ 972,512. Golf Course: Greens and Maintenance ADOPTED 2007-2008 BUDGET RECOMMENDED CHANGES REVISED 2007-2008 BUDGET OPERATING EXPENSES $ 562,175 $ 5,700 $ 567,875 CAPITAL OUTLAY 32,000 (5,700) 26,300 INTRAFUND TRANSFERS - - - CONTINGENCY - _ _ Total $ 594,175. $' - $ 594,175 Golf Course: Carts ADOPTED-' 2007-2008 BUDGET RECOMMENDED CIIANGES REVISED 2007-2008 BUDGET PERSONAL SERVICES $ 107,020 $ - $ 107,020 OPERATING EXPENSES 73,670 - 73,670 CAPITAL OUTLAY - - - Total $ 180,690 $ - $ 180,690 Operating Expenses -Increased $6,700 for repairs to irrigation system and $2,000 to install a new drain field for the restrooms. Capital Outlay - Decreased to cover the above. q3 Revenues: ANALYSIS OF AIRPORT FUND Airport Fund ADOPTED 2007 - 2008 BUDGET RECOMMENDED CHANGES REVISED 2007 - 2008 BUDGET Charge for Services $ 11,283 $ - $ 11,283 Rents & Royalties 282,962 - 282,962 Other Miscellaneous Revenue 88,620 - 88,620 Non-Operating Revenue - - - Total $ 382,865 $' - $ 382,865 Expenses: Airport: 'Administrative ADOPTED 2007-20.08 BUDGET :RECOMMENDED CHANGES REVISED 2007-2008 BUDGET PERSONAL SERVICES $ 215,779 $ - $ 215,779 OPERATING EXPENSES 150,597 - 150,597 CAPITAL OUTLAY - - - INTRAFUND TRANSFERS 16,489 - 16,489 CONTINGENCY - - - Total' $ 382,865 $ - ' $ .382,865 No changes were made to budgeted accounts. Revenues: ANALYSIS OF BUILDING FUND ..Building.... ADOPTED " 2007- 2008 BUDGET RECOitiIVIENDED = CHANGES REVISED 2007 - 2008 BUDGET Licenses & Permits $ 461,300 $ - $ 461,300 Charges for Services 12,000 $ - $ 12,000 Other Miscellaneous Revenue 107,623 - 107,623 Non-Operating Revenue - - - Total $ 580,923 $ - $ 580,923 Expenses: Building: Administrative ADOPTED 2007-2008 BUDGET RECOMMENDED CHANGES REVISED 2007-2008 BUDGET PERSONAL SERVICES $ 435,352 $ - $ 435,352 OPERATING EXPENSES 145,571 22,622 168,193 CAPITAL OUTLAY - - - CONTINGENCY - - - Total $ 580,923 '~ 22,622 $ 603,545 Operating Expenses -Increased for re-roofing and demolition on some hurricane damaged structures. ~~ 8 CAPITAL PROJECT STATUS REPORT 6/30/2008 GENERAL CAPITAL PROJECTS FUND 310 Project Number Description C0811 Police Vehicle Replacement CAPITAL IMPROVEMENT PROJECTS FUND 320 Years Balance Project To-Date to Number Description Budget Expenditures Encumbrances Complete Complete C3203 Filbert Street Park (Zone C) 69,750.00 61,895.82 550.00 7,304.18 88.74% C3207 Community Center Renovations (DST) 86,299.45 69,002.50 - 17,296.95 79.96% C4203 Easy Stree[Park (Zone B) 40,000.00 41,464.45 - (1,464.45) 103.66% C4205 Riverview Park Electrical & Lighting (All Zones) CLOSED 118,740.10 118,740.10 - - 100.00% C5201 Stonecrop Street Park (Zone D) 60,000.00 - - 60,000.00 0.00% C5203 Commm~ity Center Improvements -Recreation Program Improv. (All Zot 41,000.00 6,966.56 - 34,033.44 16.99 C5205 Generator room construction and relocation of generator from PD to PW ~ 35,000.00 16,940.63 821.70 17,237.67 48.40 C6205 Friendship Park- Special Needs Playground (All Zones) 70,000.00 63,331.16 512.00 6,156.84 90.47% C6206 Barber Street Sports Complex -Special Needs Access (All Zones) 25,000.00 - - 25,000.00 0.00% C0721 Hardee Park Improvement 50,000.00 6,312.50 - 43,687.50 12.63 C0722 Schumann Park Racquetball & Basketball Courts (Grant) 80,000.00 1,800.00 - 78,200.00 2.25 C0724 Dog Park (All Zones) 20,000.00 750.00 - 19,250.00 3.75 C0821 Riverview Park Upgrade 10,000.00 836.00 3,850.00 5,314.00 8.36° C0822 Garden Club Park Lighting 3,000.00 1,239.99 - 1,760.01 41.33 C0823 Yacht Club Finger Pier - 525.00 - (525.00) 0.00 C0824 Periwinkle Stormwater Park Enhancements 6,000.00 - - 6,000.00 0.00 714,789.55 389,804.71 5,733.70 319,251.]4 5.97 TRANSPORTATION CAPITAL PROJECTS FUND 330 Years Balance To-Date to Budgie[ Expenditures Encumbrances Complete Complete 385,000.00 245,530.75 ]]8,392.74 21,076.51 63.77% - - - - 0.00 385,000.00 245,530.75 118,392.74 21,076.51 63.77° Years Balance Project To-Date to Number Description Budget Expenditures Encumbrances Complete Complete C9301 Barber St Bridge Improv -Periwinkle DST$SQ,000 GF$6,000) (CLOSEL 32,850.01 32,850.01 - 0.00 100.00% (253,660 from IRC Interlocal Agreement) C2303 Barber St Sidewalk (CR512 to Hardee Park) (DST)(CLOSE) 62,849.45 62,849.45 - - 100.00% C4303 Pedestrian Bridges (DST) 627,825.00 57,015.76 570,802.02 7.22 9.08% C5302 Easy Street Renovations (DST) (LOGY) 862,571.00 180,308.77 493,593.90 188,668.33 20.90 C6301 Laconia Street Extension (LOGY) 75,000.00 - - 75,000.00 0.00% C6302 Fleming Street Extension (LOGY) 75,000.00 - - 75,000.00 0.00 C6303 2006 Road Paving Program (LOGY) 150,000.00 138,530.43 - 11,469.57 92.35 C6304 2006 Sidewalk program (DST) 508,650.00 475,35].36 12,902.70 20,395.94 93.45 C0731 2007 SidewalkBikepath (LOGY) 150,000.00 103,249.75 29,539.55 17,210.70 68.83 C0735 Powerline Road 15,000.00 - - 15,000.00 0.00 C0741 IRD/Main Street (transportation fturd) 1,822,494.00 4,957.91 44,030.50 1,773,505.59 0.27% C0831 Pedestrian Bridges (DST) (Combined w/C4303) - - - - 0.00 C0833 Sheet Repaving (LOGY) 95,000.00 - - 95,000.00 0.00° C0834 512 Comdor (DST - FD07 Grant) 279,528.00 - 15,000.00 264,528.00 0.00 2008 Capital Project Budget Reports by Fund 4,756,767.46 1,055,113.44 1,]65,868.67 2,535,785.35 22.18% 1 q5 CAPITAL PROJECT STATUS REPORT 6/30/2008 STORMWATER IMPROVEMENT FUND FUND 363 Years Balance Project To-Date to Number Description Budeet Expenditures Encumbrances Comnlete Complete C4602 Main Stree[ Twin Ditch Improvements 1,118,001.00 1,073,773.73 11,114.50 33,112.77 96.04% C4603 Periwinkle Drive Improvements (DEP Grant $3]3,000) 563,000.00 524,177.88 29,330.01 9,492.11 93.10° C4604 Middle Stonecrop Improvements 382,301.00 142,862.39 52,016.61 187,422.00 37.37% C4606 Collier Creek Improvements (DEP GRANT $500,000) 4,013,000.00 553,177.31 25,000.00 3,434,822.69 13.78 C4607 Stornrwater Utility Revenue Bond (218305 DST-83000SW Bonds) 301,305.00 - - 301,305.00 0.00% C5601 IRD / Davis Street Nutrient Separating Baflle Box ($109,977 Stormwater 170,330.91 170,330.91 - - 100.00% C0761 1/4 Round Swale Rehab ($363,443 DST, $436,557 Stormwater Utility) 800,000.00 799,999.25 - 0.75 100.00% C0762 Blossom Di[ch Phase II 512,000.00 6,248.25 - 505,751.75 ].22 C0763 Stonecrop Street Crossing 289,972.00 29,248.99 2,310.00 258,413.01 10.09% C0861 1/4 Round Swale Rehab (DST) 818,444.00 374,927.87 376,527.16 66,988.97 45.81% - - - - 0.00 8,968,353.91 3,674,746.58 496,298.28 4,797,309.05 40.97° PUBLIC FACILITIE5IMPROVMENTS FUND FUND 390 Project Number Descrintion C3953 School Building Renovation AIRPORT PROJECTS FUND 455 Project Number Description C3502 Construct Access Road (600,000 Grant) C3505 Install Security Upgrades (550,000 Grant) (closed) C5501 Install Fuel Tanks & Wash Rack (Closed) C5502 Airport Maintenance Building (closed) C5504 Airfield Lighting and Signage (240,000 grant) C5505 T-Hangar Construction (500,000 grant) C0752 Brush/Vegeta[ion Removal (closed) C0753 ALP Update C0851 Construct T Hangars ($640,000 Grant) C0852 Acquire Airport Maintenance Equip ($160000 Grant) q~ 2008 Capital Project Budget Reports by Fund Years Balance To-Date to Bucket Expenditures Encumbrances Comnlete Complete 958,149.03 958,149.03 - 0.00 100.00% 958,149.03 958,149.03 - 0.00 100.00% Years Balance To-Date to Budeet Exnenditures Encumbrances Comnlete Comnlete 750,000.00 68,667.03 26,070.97 655,262.00 9.16% 577,680.71 577,680.71 - - 100.00% 325,481.05 325,481.05 - (0.00) ]00.00% 465,487.08 465,487.08 - - 100.00% 300,000.00 296,983.78 2,652.95 363.27 98.99% 625,000.00 432.00 - 624,568.00 0.07% 44,967.00 44,967.00 - - 100.00% 33,262.00 32,604.16 657.84 - 98.02% 800,000.00 - - 800,000.00 0.00° 200,000.00 53,883.76 - 146,116.24 26.94% 4,121,877.84 1,866,186.57 29,381.76 2,226,309.81 6.33 2 CITY OF ~ ~ QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED JUNE 30, 2008 Prepared. by Finance Department q~ y E r -, HOME OF PELICAN ISLAND As of June 30, 2008, the total available funds of the City was $22,724,242. $9,065,338 was held in an interest bearing checking account and $15,135,453.76 was invested in the SBA and other investment vehicles. The investments consist of the following: q8~ Investment Type State Board of Administration (SBA) Certificate of Deposits (CDs) US Government Agency Bonds Guaranteed Investment Contract (Stormwater Revenue Bonds, Series 2003) Total Investments Amount $ 5,447,920 1,624,242 3,000,000 3,720,510 13,792,672 The detail of each investment is presented on the following pages. This quarterly investment report and the City's investment policy are available on the City's official website www.cityofsebastian.org. CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 6/30/2008 STATE BOARD OF ADMINISTRATION CURRENT INVESTMENT ALLOCATION PERCENT BALANCE General Fund 57.05% 2,597,558.90 Local Option Gas Tax Fund 0.32% 14,793.65 Discretionary Sales Tax Fund 2.54% 115,643.51 Riverfront Redevelopment Fund 2.05% 93,350.35 Recreation Impact Fee Fund 3.16% 143,730.29 Stormwater Utility Fund 2.55% 115,990.98 Law Enforcement Forfeiture Fund 0.52% 23,692.72 Discretionary Sales Tax, Series 2003 and 2003A Debt Service Fund 0.00% - Stormwater Series 2003 Debt Service Fund 0.00% - Capital Projects Fund 0.00% - Capital Improvements Fund 0.00% - Transportation Fund 0.00% - Public Facility Fund 0.00% - Stormwater Projects Fund 6.90% 314,170.90 Golf Course Fund 12.95% 589,481.25 Airport Fund 0.00% - Building Department Fund 8.67% 394,912.04 Cemetery Trust Fund 3.29% 149,790.18 Sub-Total 100% 4,553,114.77 Stormwater Utility Bond Reserve 100% 620,350.10 Stormwater Utility GIC Interest Reserve 100% 274,454.74 TOTAL INVESTMENTS HELD WITH THE STATE BOARD OF ADMINISTRATION 5,447,919.61 cashsba0608 8/1/2008 CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 6/30/2008 INSTITUTION National City National City TOTAL INVESTMENT ALLOCATION General Fund TOTAL 6 ~~ cashsba0608 8/6/2008 CERTIFICATES OF DEPOSIT DATE OF PURCHASE MATURITY PURCHASE PRICE RATE DATE 06/15/08 $ 542,074.51 2.956% 12/15/09 12/15/06 1,082,167.91 5.260% 12/15/08 $ 1,624,242.42 CURRENT PERCENT BALANCE 100.00% $ 1,624,242.42 $ 1,624,242.42 CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 6/30/2008 CUSTODIAL ACCOUNT ASSET NAME 4 Federal Home Loan Freddie Mac 5 Federal Home Loan Bank 6 Federal Farm Credit Bank Bonds TOTAL INVESTMENT ALLOCATION 001 General Fund 120 Local Option Gas Tax Fund 130 Discretionary Sales Tax Fund 140 Riverfront Redevelopment Fund 160 Recreation Impact Fee Fund 163 Stormwater Utility Fund 310 Capital Projects Fund 320 Capital Improvements Fund 330 Transportation Fund 363 Stormwater Projects Fund 410 Golf Course Fund 455 Airport Fund 480 Building Department Fund 601 Cemetery Trust Fund TOTAL cashsba0608 8/ 1 /2008 COUPON/ DATE OF PURCHASE MATURITY CUSIP YIELD PURCHASE PRICE DATE NUMBER 5.500% 07/30/07 1,000,000.00 07/30/10 3128X6HP4 5.125% 08/14/07 1,000,000.00 08/14/09 3133XLXQ1 5.440% 08/21/07 1,000,000.00 02/23/09 31331XW65 FHLMC 5.5% FHLB 5.125% 500,000.00 250,000.00 125,000.00 125,000.00 100,000.00 100,000.00 250,000.00 500,000.00 1,000,000.00 50,000.00 FFCB 5.44% 500,000.00 150,000.00 250,000.00 100,000.00 1,000,000.00 1,000,000.00 Totals 1,000,000.00 150,000.00 250,000.00 225,000.00 475,000.00 400,000.00 500,000.00 3,000,000:00 ~oI CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 6/30/2008 GUARANTEED INVESTMENT CONTRACT ROYAL BANK OF CANADA ISSUE Stormwater Utility Revenue Bonds, Series 2003 TOTAL l ~~ cashsba0608 8/1/2008 PURCHASE INITIAL BALANCE MATURITY DATE DEPOSIT REMAINING RATE DATE 12/15/06 $ 4,946,840.77 $ 3,720,509.92 4.800% 06/15/09 $ 4,946,840.77 $ 3,720,509.92 tm ~ -' r b t r '+ _ _ ,` . ~~ HOME OF.PELiCAN ISTJsND Memorandum To: Mayor and City Council Thru: AI Minner, City Manager From: Kenneth W. Killgore, Director of Finance Date: August 4, 2008 Re: 3`d Quarter Accomplishments and Operating Statement Fiscal Year 2008 Enclosed please fmd the 3`d Quarter Accomplishments for City Departments as assembled and edited by the Finance Department for the three months ended June 30, 2008. CITY CLERK Legislative Support Matters • Prepared agenda packets and minutes for 6 Regular City Council meetings, 2 City Council workshops, 2 Special meetings, 1 Joint Governmental -attended meetings for a total of 34.25 hrs. • 1 Ordinance Adopted, 3 Passed on 15` Reading • 5 Resolutions Adopted • Coordinated with recipients for preparation and presentation of 8 proclamations • Placed 9 Council agendas in the Press Journal • Placed 21ega1 notice in Press Journal • Provided monthly calendars and revisions for Council and City staff Records Management Program • Responded to 95 public records requests • 20 boxes of records that reached retention or were scanned & 18 bags of duplicate and OSA records destroyed by Shred-It - 20 trees saved • Scanned into Laserfiche 17 sets of minutes, 21 agenda packets, 6 Resolutions, 1 Ordinances, 12 agreements and 83 Cemetery files - 8 other documents • 127 Building Permit Folders with Plans scanned by the Building Dept. were imported, reviewed and verified by RPM Election Matters • Campaign Reports received from pre-qualifiers • 5 candidates pre-qualified • 1 political committee filed • Scanned all candidate files for placement on City website City Board Matters • Filled 5 board vacancies • Conducted 0 board member orientations • Records Program Manager recorded 3 Natural Resources Board meetings • Prepared 2 Certificates of Appreciation for ex-board members for presentation • Deputy placed Bi-annual Ad for boards per City code Cemetery Matters • 13 Certificates of Interment Rights for 16 locations issued for a total of $16,500.00 Community Matters • Records Program Manager trained Ft. Pierce Utilities Staff on Use of Laserfiche • Records Program Manager assisted with Earth Day Activities and notices • Deputy Clerk participated in KIRB Cleanup Day • Worked with Sebastian River Historical Society to start scanning some historical records time permitting for benefit of City and Historical Society iv3 • Received best rating of municipalities in IRC from Press Journal editorial staff for providing information to public on City election via intemet Personnel/Educational Matters • Deputy Clerk attended one-day FACC seminar in Cocoa Beach • Records Program Manager attended Florida Records Management Association Annual Conference in Daytona • Deputy Clerk attended Florida Association of City Clerks Annual Conference in Naples • City Clerk participated in FACC Business Meeting in Naples FINANCE • Received request from departments for the capital improvements program and compiled CIP document. • Presented Capital Improvements document to the Planning Board and City Council • Received request from departments for the 2009 operating budget and participated in meetings with the departments and City Manager to consider their request. • Prepared 2009 operating budget document for presentation to the Budget Committee and City Council. • Submitted agenda item for City Council approval of proposed millage rate. • Completed and delivered forms required to submit proposed millage rate to the Property Appraiser. • Communicated with the Auditors in regard to planning for the audit of the 2008 fiscal year. • Drafted letter regarding the 2009 millage and budget for the Pelican Brief publication. MIS • Continued to monitor the Building Department's New IMS web-based real time interface • Fought off every attempt to breach our security. • Continued to maintain all communications equipment and operate free from any intemzption in services. • Completed a major up grade to a T1 line with no down time • Upgraded to latest version of IMC (required updating every workstation/laptop in Police Department). • Continued to work with the Airport Director to improve Airport security and monitoring systems • Completed and updated the roll out of Office 2003 • Handled work orders and assisted the Police Department with 24 hours, 7 days a week coverage • Ran broadcast station Channe125 and provided 9 websites to inform the residents • Performed Workstation Preventive Maintenance • Handled Unplanned Server, Network or Telephone Outages HUMAN RESOURCES • Recruited, interviewed, hired and oriented the following positions: (1) Gymnastics Assistant, (1) Skate Park Attendant, (1) Audio Visual Technician, (3) City Hall volunteers and (1) Police Department volunteer. • Continued the Employee Recognition Program through the employee of the quarter program. • Completed compliance reports for twenty (20) federal, state and local grants. • Completed FDOT random drug testing for the 2nd quarter. • Coordinated the quarterly investment meetings with ICMA. • Continued to provide monthly safety meetings with key personnel in all departments in an effort to reduce workers compensation claims. • Coordinated with Brevard Community College for (4) Roads and Drainage employees to attend "Introduction to Basic Electricity". In a partnership with Sebastian River Medical Center, hosted the annual employee Health Fair on June 5. In conjunction with the employee events committee, hosted employee appreciation day on June 13. ~ D~ POLICE DEPARTMENT Administration • Participated in traffic safety programs, "DUI Enforcement Wolf Pack" and Equipment Check Lanes. • Provided for the command staff to gain experience in budget administration, special events planning, disciplinary matters and reviewing operations of other police agencies. • Comp. Stat. and Staff Inspections are major projects that are still being formulated for implementation. Budget constraints and personnel shortages are making this a very difficult project to complete. • Submitted a reorganization plan to provide for closer supervision of personnel and procedures. • Reassignment specialized programs such as SRO, Traffic and Marine Units to the under-staffed Road Patrol. • Administrative Assistant attended an FDLE records class. Road Patrol • Officers responded to 2,482 calls for service with 4,778 officers initiated activities. This totals 7,260. • 150 arrests were made. • Traffic enforcement was conducted throughout the city with 364 citations being issued and 601 written warnings. • We had 70 vehicle crashes reported. • Officers have been actively addressing complaints of speeders throughout the city aggressively and continuously. • During this period officers completed 466 offense reports and 150 arrest reports and 74 supplement reports. • During this period, officers handled 117 parking issues and wrote 18 citations and issued 69 notices of violation. Road Patrol and Special Operations continue to serve the community by patrolling the city to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training. School Resource Officers • 1 DARE skates and 1 DARE bowls. • There were 13 school reports written. • 42 student/parent conferences. • 53 mediations conducted. • 190 counselings. • 24 school meetings attended. • 104 classroom programs were conducted. • 0 arrests made. • 7 RAD Kids safety classes Communitv PolicinE • Completed 9 community contact/meetings. • Attended 25 business contacts/meetings. • Officer Marcinik completed 7.5 background investigation hours; gave 6 department tours; completed 31.25 hours of patrol duties for shift coverage; attended 32 hours of miscellaneous training; conducted 31 hours of department training; conducted 8 car seat installations and education to the public; also had 16 hours of community problem solving/intervention. Communitv Volunteer Unit • The Community Service Volunteers worked a total of 1978 hours during this quarter. • 67 bank deposit details were made. • 5 Handicap warning citation were issued and 4 citations for Handicap parking were issued. • 3 citations were issued for other parking violations. • 3 warning citations for other parking violations were issued. • 1 traffic control detail was assigned. • 504 house watches were completed. • 93 vehicle transports were made. • 161 business checks were made. • 224 area checks of banks were made. • 8 Airport checks were made. • 28 special details were assigned. • Assisted on 5 traffic crash scenes. • 10 miscellaneous assists for law enforcement personnel. • 185 paper runs ie: State Attorneys Office, Sheriff's Office, etc. • 1 new volunteer was added to the unit. C5 Training Unit • Processed numerous schools for the department which totaled 1227 course hours of training. • Sponsored a Records Management class with other agencies attending. • Sponsored a class for AARP (Arrive Alive 55) with numerous attendees. • Completed 50 hrs of In-House training for all sworn officers. • Arranged for several officers to attend FDLE mandatory training to maintain their certificates. Alarm Assessments • Received $830.00 in fines. • Received $430.00 in alarm permits. • 43 new permits issued. Investigations • Detective Byers attended 8 hours of mandatory retraining. Detective Snell attended a 24 hour course on interviewing the sexual deviant, 40 hours of threads and 8 hours of mandatory retraining. .Detective Antosia attended a 24 hour course on interviewing the sexual deviant and 40 hours of threads training. Detective Robinson attended a 24 hour course on hidden assets in commercial vehicles. • 95 cases were assigned, with 67 being cleared. 11 felony arrests and 3 misdemeanor arrests were made. • 166 reports/supplements were completed. • 18 warrants were obtained. Records Division • Incident Reports processed/dispersed to proper agencies and entered into IMC... 478 • Arrest Reports (Juveniles) .................................................................. 33 • Arrests Reports (Adults) .................................................................... • Accident Reports processed, dispersed and entered into IMC ........................ • Traffic Citations processed and entered into IMC ...................................... (Civil - 291; Criminal - 38; Citation Arrests - 42; Voided - 2) • Parking Citations processed, followed up and entered into IMC ..................... • Warning Citations processed, followed up and entered into IMC .................... • Subpoenas signed, processed and distributed ............................................ (April - 205; May - 115; June - 148) • Fingerprinting Service: April - 28; May - 16; June - 18 ............................. We continue to provide residents with local checks, incident and accident reports, fmgerpr Special Operations Incident Citations Traffic (ID 431) 105 Crash Reports (17) Traffic Homicides (2) Boat Ofc (ID 469) 10 K-9 Ofc's (ID's 37/41) 24 TOTALS 149 K-9 Usage Reports: 7 K-9 Activity Reports 13 K-9 Training hours 180 combined hours. K-9 Demonstrations 2 K-9 Apprehensions 1 misdemeanor & 1 Felony 116 70 373 18 608 468 62 inting services and other assistance. Wamines Reports Arrests 36 1 2 14 16 1 72 4 10 122 21 13 Communications Division • 8662 calls entered into C.A.D. • Dispatched 893 calls from 911 • Tota1911 calls received 2252 of which 1350 were wireless calls • One (1) dispatcher transferred to Records • Held one (1) set of dispatch interviews • One (1) dispatcher completed probation • Training attended: (2) FDLE Regional Work Group Meeting, (2) FDLE Terminal Agency Coordinator (TAC), (2) FDLE Point of Contact (POC), (2) OnStar • Handled (71) House Watch Requests ~o~ ENGINEERING General • Handled numerous meetings and review discussions related to the City's Stormwater capital improvement program. • Assisted on a daily basis in resolution of numerous drainage and signage inquiries and complaints from residents. • Worked closely with City Manager, City Attorney, and City Staff regarding various organizational, procedural, and substantive matters -particularly having to do with stormwater, traffic, street/roads, and capital projects. • Assisted internal staff on a daily basis in the clarification and resolution of numerous contractor drainage permit matters. • Reviewed/coordinatedmsmerous permitting/site plan review items with Building Department and Growth Management. • Reviewed for approval numerous FEMA /FIRM flood map revisions (in conjunction with Growth Management). • Continued performing troubleshooting and planning for interrelated drainage, paving, and sidewalk matters. • Continued development and improvement of Sign Shop operations and procedures including design, procurement, and installation of various traffic signage items. • Reviewed and assisted in implementation of paving program. • Reviewed capital improvement projects. • Put together bid packages for several capital improvement projects and handled bid process for same. • Worked with City staff and outside agencies and consultants regarding grants and grant opportunities. • Participated in collaboration between City and MPO. • Worked with City Airport Director on various items related to improvements at the Airport. • Continued development and organization of Engineering Assistant /Intern program. • Made plans for enhanced employee training program in the Engineering Department. • Continued development work, including various key contacts and meetings, regarding program for renewable energy / green technology applications in the city. • Handled numerous personnel matters having to do with Engineering staff, including Sign Shop. • Continued design, permitting, grants, contracting, and/or construction activities on projects: Twin Ditches; Collier Canal; Periwinkle Stormwater Retention; Easy Street Renovation; Pedestrian Bridges; Repairs to Existing Bridges. Field Investi¢ations • Handled 7 new pool construction inspections. • Handled 49 new home construction inspections. • Handled 15 new home drainage permits. • Set elevation for 2 side yard pipes. • Set elevation for 10 driveway pipes. • Set elevation and grade for 8 road crossing pipes • Coordinate with Public works on the '/4 round project. • Coordinate with Neel-Schaffer on varies projects Miscellaneous • Worked with FPL on the installation of new street lights • Coordinate with CDM on stormwater park Traffic Division • Stop signs- 22 • Street signs- 60 • Do not enter 0 • Crosswalks 15 • Decals 0 • Speed signs 11 • Handicap- 6 • No parking- 5 • Specialty- 4 • Route assembly- 0 • Warning signs- 4 • Temp signs- 200 • No trucks 2 • Guide signs 0 • Ped Xing-4 • School Zone 0 ~ ~7 • No trespassing 2 • Object Markers 15 • Brite-side Strips-5 • Pavement markings 400 Ft Tota1353 • Fabricated 285 Total signs 638 • Pavement Marking 400 ft. • Arrows 2 • RPM's 12 (Routine replacement) • In addition to the daily duties of the sign and traffic control division, we are now involved in the creation of a comprehensive traffic control plan for the city of Sebastian. I am working with our intern staff and the county MPO staff to accomplish this. This will be an ongoing Project as circumstances change daily. We are also increasing our pavement marking efforts. I am also working with intern staff to layout a plan for the resurfacing and drainage for Barber St. We are also in the middle of the Easy St. project, and I spent 6 days paving last month. I am constantly looking throughout the city to determine where we are lacking or out of compliance with state and federal guidelines pertaining to traffic issues. The most recent Guard rail inst. I am working with P/W to bring us into compliance. As I identify an issue I consult with my supervisor and any other available source of information and try to meet the challenge. Intern Program Over the past months the Engineering Department Interns have started and continued projects including, but not limited to, traffic studies, capital improvement project research and development, and site plan review. The Interns also provide AutoCAD services to create and modify new and existing site drawings. More specifically, the Interns have spearheaded or contributed to the following projects: • Well and Rain Monitoring • Collier Creek Retrofit • Powerline Road North • Plan Reviews • Various site visits and evaluations • Easy Street Widening • Sign Shop Map • Barber St Resurfacing • Pedestrian Bridges • North County Greenway • Schumann Park Improvements Throughout all of these projects the Interns have been able to provide the City with engineering knowledge and assistance while receiving invaluable real life experience. PUBLIC WORKS DEPARTMENT Roads and Maintenance • Finished score boards at ball fields • Built catch basin at Bayharbour Terrace • Painted compound and generator building • Paved road crossings at Seagrass and Summer, Candle and Crown and Carnation and Bayharbour • Set up •and break down stage for Concerts in the Park • Cleaned up trash on Laconia Street for Code Enforcement • Install lights on Press box at the ball fields • Painted over graffiti on Kildare Street • Removed goal posts from football field • Put in new crosswalk at Riverview Park and Splash Pad • Put dirt on edge of roads; Put dirt behind seawall at 614 Layport • Fixed potholes as necessary • Repaired street light on Jackson Street • Cut back right of way on 919 George Street • Asphalted the end of driveways on Melrose, Candle and Crown Streets ~o~ 6 • Repaired the yacht club dock • Repaired two light poles on Indian River Drive • Repaired the light on north US #1 Welcome to Sebastian Sign • Put protective post around light pole on Indian River Drive • Picked up trash on Tulip, Watercrest and Empress • Repaired old fountain at Historical Park • Worked on Easy Street and Flagged for Sunshine • Moved and repaired pavilions at Riverview Park • Hauled dirt for Barber Street and Easy Street Sidewalks • Ran sweeper truck for 50 miles with 4 dumps and 4 fills • Prep the football field concession for stucco • Painted the community center dumpster • Worked on lights at Garden Club Park • Worked on Easy Street electric • Worked on light at Skate Park • Removed the old dumpster enclosure at the community center • Installed silt fence at the airport • Cut around the guardrails and bridge approaches • Paved road crossings Dyke, Persian, Albatross, Joy Haven, Stonecrop and Majestic • Took engineering out in the boat three times from Hardee Lake • Setup stage for high school graduation • Repaired sidewalk at the Golf Course • Installed a railing on the Barber Street sidewalk • Raised the sign at City Hall to make a Marquee • Fix the rope on flag pole at Veterans Memorial and light at Yacht Club flag pole • Prep for sod behind the sidewalk on Easy Street • Cleaned up the Island for the fourth of July • Installed welcome sign, light and solar panel at West entrance to the City of Sebastian • Repaired light on Indian River Drive by Capt Hiram's that was hit by a car • Checked electric in park for the 4~' of July; Set up for the 4`s of July Parks and Recreation • Fertilized City Hall, Sports complex, P.D., Yacht Club, Community Center, US#1 and Schumann medians plus Airport administration building • Set up stage and prepped Riverview park for 5 concerts in the Park; Setup stage for High school Graduation • Repaired and replaced lights at skate park and Schumann drive tennis courts • Replace 17 lights at Barber Street Sport Complex baseball fields • Repaired irrigation at Airport, City Hall, Boys and Girls Club, Friendship park, sports complex, community center and Schumann Drive medians • Removed heads and relocated main irrigation from Median for new turn lane on US #1 • Installed electric line for Easy Street Park Lake fountain • Removed tree debris out of back ditch behind 430 Arbor Street • Repaired playground at the sports complex • Removed graffiti at George Street, Sports Complex and Schumann Tennis Playgrounds • Repaired fences at Sebastian Elementary and Pelican Elementary baseball fields • Repaired-wind screens at Friendship Park Tennis courts • Repaired ramps at the skate park • Trimmed trees and removed debris from Periwinkle Park site • Continued regular maintenance • Recreation Division -Continued city run programs. Cemetery • Continued regular routine maintenance of mowing, weed eating and edging • Worked with the corrections crew Worked on irrigation Trimmed trees and sprayed round up. (0`1 City Garage • The Central Garage performance indicators are on target with yearly goals. • We continue to work with other operating departments to identify their vehicle and equipment needs in the event of an emergency. • Continuation of employee education, training and certification programs. We are watching for seminars for employees to attend in order to enhance their knowledge of the job they perform. • Continued maintaining fuel facility in accordance with EPA requirements, assuring fuel is always available to our fleet. • All work on the compound generator has been completed and it is now fully operational. The louvers have been installed and the shed has been painted. • We continue to maintain a relatively low backlog on vehicle and equipment repairs except for those cases that need to be outsourced and which rely on the availability of funds for each department. • We continue to monitor our inventory, with monthly comparisons of the parts room inventory and our inventory database. This insures the best accuracy for future audits. Building Maintenance • Refinished damages plaques at Veterans Memorial • Quarterly testing of sprinkler systems at city hall and police department • Switched paper towel holders to multifold and bag soap dispensers to bulk soap dispensers at community center • Wax and buff floors at the Community Center • Repainting the police department hallways -ongoing • Quarterly A.C. Inspections City Hall and Police Department for controls • Waxed floors in evidence room at police department • Removed and discarded rusted metal doors from FPL Vault at Golf Course; Installed new doors and painted • Quarterly mechanical inspection of A.C. Units at City Hall • Installed new water pipes at the sign shop from pump to toilet and sink because old lines failed in block walls • Repiped A.H.V. #3 in city hall (air conditioning) • Replaced bearings and carriers on A.H.V. #2 City Hall • Worked with best septic to replace drain field on the front nine -Golf Course • Annual recertification of all fire extinguishers • Replace approximately 120 SF of damaged the at the community center. • Pumped the septic tank for July 4`~ • Ongoing repairs to football concession stand • Weekly repairs and repainting from vandalism and graffiti • Monitoring of the cleaning contractor • Repainting cemetery buildings exterior -ongoing • Continue to train new employee • Prepare 08-09 budget • Complete work orders as received • Assist other departments as needed • Perform routine maintenance as needed on all city facilities • Installed new ice machine at Golf Course Stormwater • Replaced 45 driveways for Easy Street and 41 driveways for improvements prior to the '/4 round installation • Installed 3,318 feet of various size pipes • Repaired 8 collapsed road crossings • Worked on the Stonecrop drainage project now 65% complete installing 340 ft of 60" pipe • Supervised crew installing '/4 round in George Street area • Supervised crew installing '/4 round on the East Street project Rio GROWTH MANAGEMENT • Site Plan Reviews (major, minor and administrative): ^ Site plan hearings/approvals - 7 ^ Site plan inspections - 6 ^ Appeals - 0 ^ Extensions - 0 • Subdivision and PUD Reviews: ^ Division of a single lot - 2 ^ Preliminary plats - 0 ^ Construction plans - 1 ^ Final plats - 1 ^ Extensions - 0 • Annexations:l • Comprehensive Land Use and Zoning Changes • FEMA: ^ Flood zone determinations - 11 ^ LOMR (Letter of Map Revision) Applications - 8 • Occupational Licenses: ^ New Businesses - 76 ^ Renewals - 6 ^ Transfers - 6 ^ Duplicates - 3 ^ Home-based Businesses - 49 ^ Commercial Businesses - 27 ^ Solicitor permits - 33 • Code Amendments: ^ Land Development - 3 ^ Comprehensive Plan - 0 ^ Discussions - 3 • Zoning Applications: ^ Variances - 0; Conditional use permits - 1; Overlay District waivers - 0 ^ Special events/Temporary use permits - 14 ^ Accessory Structures (over 500 sq. ft.) - 1 ^ Model home permits (new & renewals) - 0 ^ Sign permits - 10 permanent, 9 temporary ^ Release of Unity of Titles - 0 ^ Abandonment of Easements - 0; ROW Dedications - 0 • Residential Inspections: ^ Final tree inspections- 27 ^ Land clearing permits - I 1 Residential and 4 Commercial ^ Tree Removal permits - 38 Staff has been actively involved in developing the North County Greenways Plan in conjunction with the County and the Interlocal Service Boundary Agreement (ISBA) for annexation reserve areas. Staff met several times with US Fish and Wildlife to discuss the City's Habitat Conservation Plan and agreed to try to band scrub jays for better monitoring. Staff also reviewed revisions to irrigation proposed by St. John's Water Management District. Code Enforcement continues to deal with a larger number of foreclosures than previously experienced. Staff is working to ensure homes in foreclosure remain in code compliance and maintain exteriors. Code Enforcement accomplishments are shown below: April May June Totals Written Warnings 267 234 152 653 Cases Closed 42 37 1 80 Reinspections 173 160 118 451 Citizens Assists 190 90 67 347 Liens Filed 14 8 10 32 Violation Letters 45 41 33 119 Number Violations Noted 60 58 31 149 Sign Removal 38 36 28 102 Totals 829 664 440 1.933 iii MUNICIPAL GOLF COURSE • Total revenue for 3`d Quarter: $312,276. o Total Golf Shop Sales for 3rd Quarter: $20,691. o Driving Range Revenue for 3rd Quarter: $10,228. o Discount Card sales for 3rd Quarter: $120. o Cart Fees for 3`d Quarter: $163,379. o Golf rounds played for 3`d Quarter: 13,574. o Green Fees for 3`d Quarter: $106,961. o Club Rental & Club Storage revenue: $686, an increase of $176 over Fisca106-07 3rd Quarter. o Computerized Golf Handicap Tracking Fees: $180, an increase of $54 over Fisca106-07 3rd Quarter. o Rents & Royalties for 3rd Quarter: $7,085. o Professional golf lessons for 3`d Quarter: $1,745. o Annual Membership/Initiation fees: $0. (Most annual memberships/initiation fees paid in first quarter.) • Charity and Corporate Golf Tournaments for the 3`d Quarter included American Cancer Society (76 players), Hams Corporation (70 players), Sebastian Chamber of Commerce (72 players), Brevard Rugby (152 players), Tiki Open (68 players) and New Piper Aircraft (148 players). • Charity and Corporate Golf Tournaments scheduled for 4~' Quarter (07-08) include Mike Livings / VB High School Benefit, Italian-American Club of Sebastian and American Legion. • Offered 2008 Sebastian Junior Golf Academy from June 16`~ through June 19`~ and June 24`~ through June 27`x'. Twenty-five (25) junior golfers attended the academies. During the month of July, we plan to concentrate on individual and small group junior lessons, as well as working with the SRHS boys and girls golf teams. BUILDING DEPARTMENT • The Building Department permitting activity has seen a slight increase in this quarter as compared to the second quarter of this year. In the month of April there were 5 new single-family residential permits, in May, there were 4 new single-family residential permits and in June there were 6 new single-family residential permits. This slight increase in residential permitting is hopefully a sign of a recovering economy from the low point seen in the second quarter. While some of the builders indicate they have willing customers wanting to build new homes, they are still struggling with tight restrictions from lenders during this unstable market. Commercial permitting activity continues to be at the same steady pace with a few larger projects that have helped the revenue stream. • Total building permits issued for the Third Quarter include 192 for the month of April, 220 for the month of May and 203 for the month of June. These figures are substantially higher than those of the Second Quarter. • The total inspections for the Third Quarter included 437 for the month of April, 529 for the month of May and 643 for the month of June. Inspection activity also appears to be on the rise. • The Building Department has continued to work with property owners to abate the remaining unsafe structures that are still left over from the Hurricanes of 4 years ago. The damaged structures range from needing new roofs, to total rebuild and/or demolition. We are pleased to report that a114 of the remaining property owners who received notices, have taken steps to mitigate the unsafe structures on their property by demolishing uninhabitable structures or getting plans designed to make the necessary repairs, or by applying for assistance through IRC SHIP program. • The Building Department has been actively pursuing contractors that have expired permits to re-new their permits and obtain the required inspections. We have also issued citations to contractors who were found working without permits. This not only ensures code compliance with all that is built in Sebastian, but so far in 2008, it has generated roughly $10,000 in additional revenue for the department. I~ 10 cm of S~~AST~~-Iy ~, ..,_q. :. HOME OF PE4ICAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Site selection for pelican fountain Agenda No. ~~ Qq~ at Riverview Park Department Origin: «d -f~Ce.~- Ap roved r Submittal by: City Manager Finance Director: City Attorney: City Clerk: e nner Date Submitted: August 5, 2008 For Agenda of: August 13, 2008 Exhibits: Map with 3 site locations. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION $10,000.00 REQUIRED: None SUMMARY The 2007 -08 Capital Improvement budget includes $10,000.00 for Riverview Park Upgrade. The Parks and Recreation Advisory Board recommended a pelican fountain exactly like the one in the courtyard of City Hall as part of Riverview Park improvements. The fountain is ordered and is scheduled for delivery in mid to late August. The attached map shows three possible locations for the fountain at the Park. The Parks and Recreation Advisory Board recommends site # 1. SITE # 1 -Attached to the east side of the existing concrete pad in the middle of the Park. SITE # 2 - In the open grassy area at the corner of Harrison St. and U.S. 1. SITE # 3 -East of Indian River Drive just north of the two piers across the sidewalk from the City Logo RECOMMENDED ACTION Direct Staff for location of pelican fountain at Riverview Park. X13 ll4 V` 5 1 ~-~ R 1 5 0 S T E. s ~r~ ~3-~O ~ ~a~W~~« S b s T 1 N V D \ ~~5 ~~__ ~ S~~~w~~.~c i ~~ utv c~ ---.:~, , FlOME C-i PELICAN ESE1lND AGENDA TRANSMITTAL Subject: General Fund Early Retirement Incentive Buy-Out Option Program Submittal by: ~, City Manager Exhibits: EXPENDITURE REQUIRED: $19,344 0.00 REQUIRED: $19,344 From FY 2008 Budget Savings ~i1MMARY On July 25, 2007, City Council approved the general fund early retirement incentive buy-out program for employees within 37 months of age 65 or older, and whom had at least 14 years of service with the City of Sebastian. This buy-out was offered to assist employees who were ready to retire, and at the same time help balance the 2008 Annual Budget. Of the nine (9) general fund employees offered the buy-out, seven (7) accepted the voluntary early retirement. For Fiscal Year 2009, beginning October 1, 2008, there were no new eligible employees that fit the same criteria as established during the buy-out last fiscal year. Since it was made known to those eligible the same offer would apply this year pending City Council approval, we were approached by Marge Poole, one of the two employees who did not accept the offer last year, requesting abuy-out for fiscal year 2009. Marge Poole has been employed by the City since May of 1989. Her present position is in the Human Resources department, as the Benefits Specialist. Her buy-out option would cost $19,344 (19 years of service x $1,000 for every year of service + a prorated payment for any uncompleted full year of service). We have accepted her letter, pending City Council approval. We will not be filling the position, and have not included it in the Fiscal Year 2009 Annual Budget. RECOMMENDED ACTION Move to authorize the City Manager to spend $19,344 from Fiscal Year 2008 Budget Savings to provide an early retirement buy-out option to Marge Poole. Agenda No. Q t~. (~ ~5 De artment O 'gin: Human Resources Finance Director: ' City Clerk: City Attorney: Date Submitted: July 29, 2008 For Agenda of: August 13, 2008 AMOUNT BUDGETED: I APPROPRIATION ~i~ 118 AGENDA TRANSMITTAL Subject: Land Development Code Amendment allowing Agenda No. ~ - Q~ Department Origin: GMD For relief mea ures in Commercial Signage. City Attorney: City Clerk: A e r ubmittal by: Date Submitted: Aug 7, 2008 er Cit Mana er hibits: Ordinance No. 0-08-07 EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A N/A REQUIRED: N/A l SUMMARY Per the direction of City Council at its May 14, 2008 meeting, modify the Land Development Code regulations to enact temporary relief measures for commercial signage. The attached ordinance reflects the discussion and direction from City Council on July 23, 2008. RECOMMENDATION Hold public hearing and at Council's discretion pass Ordinance 0-08-07 on second reading. ll~ ~~o ORDINANCE NO. 0-08-07 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ENACTING TEMPORARY ECONOMIC RELIEF MEASURES RELATING TO COMMERCIAL SIGNAGE; PROVIDING FOR SEVERABILITY, CONFLICTS, EfFECTIVE DATE, AND REVIEW AND REPEAL. WHEREAS, City Council has determined that it is appropriate to provide relief measures to commercial sign restrictions to assist the business community in addressing the current economic downturn; and WHEREAS, the Planning and Zoning Commission reviewed these measures at its meeting of June 19, 2008 and recommend adoption of the same; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That the City of Sebastian hereby enacts the following relief measures in response to the current economic downturn: A. Sandwich Board Signs. Notwithstanding City Code Section 54-3-16.4(10) and 54-3-16.5(d), Sandwich Board Signs will be temporarily permitted in the CRA District, subject to the following regulations: 1) Sandwich Board Signs are self-supporting A-shaped freestanding temporary signs with only two visible sides that are situated adjacent to the business being advertised in the sign. 2) A temporary sign permit is required prior to the installation of the sign. Only one temporary sign permit for a sandwich board sign is allowed per business and such permit is not transferable. Permits are valid for one calendar year beginning January 1, and ending December 31. 3) A sketch including dimensions, copy area, materials, and location of the sandwich board sign must be attached to the permit application. The permit application must be approved and signed by City Staff before the sandwich board sign may be displayed. If a sign is displayed prior to obtaining a sandwich board sign permit, application maybe denied. 4) 'The maximum area shall be seven (7) square feet per side of sign with the maximum height being forty-eight (48) inches. _ 5) Sandwich board signs shall not ~e illuminated, nor shall they contain moving parts or have balloons, streamers, pennants, or similar adornment attached to them. Attaching sandwich board signs to structures, poles, objects, signs, etc. by any means is prohibited. Signs shall only be displayed during business operating hours. 6) Sandwich Board Signs shall not be erected or maintained in a manner that prevents free ingress or egress from any door, window or fire escape and shall be placed either within ten (10) feet from the front primary entrance of the business, or within six (6) feet of the right-of--way line in front of said entrance. Businesses located within a site fronting a roadway but not facing said roadway shall be allowed to place such signage in a location comparable to other businesses located within the site. I a-~ 7) Sandwich Board Signs may be placed within public right-of--way, but shall not be placed within parking areas, or within five (5) feet of the travel lanes, or in a location causing the width of the sidewalk to be reduced below four (4) feet in width. 8) If the sign is to be located within the public right-of--way, business owners shall sign a disclaimer that indemnifies the City and any other relevant governing body of any liability for use of said public right-of--way. Signs must not be within the "clear recovery zones" of a right away or within the sight triangle as defined by DOT. However, 9) Sandwich board signs within the public right-of--way may be moved/removed by the City for municipal purposes. (i.e. law enforcement, traffic issues, maintenance, etc.). 10) Sandwich board signs placed in violation of this section will result in immediate removal of the sign and the business's temporary sign permit privileges will be denied for the remainder of that year. Sandwich board signs displayed without approved permits shall be disposed of at owner's expense. 11)Right-of--Way along U.S. Highway 1 and Sebastian Boulevard (County Road 512) is under the jurisdiction of the Florida Department of Transportation or Indian River County; and compliance with the requirements of the City of Sebastian does not preclude enforcement of other regulations and restrictions by those agencies along those roadways. B. Grand Opening/Special Event Signs. Notwithstanding City Code Section 54-3- 16.4(10), the maximum allowable time period for temlorary signs for grand openings and special events will be sixty (60) days rather than the thirty (30) days provided by Code. Further, banners may be approved as a part of such temporary displays. Section 2. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid provision, thereby causing said remainder to remain in full force and effect. Section 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. ~aa Section 4. EFFECTIVE DATE. This Ordinance shall take effect upon its adoption by the City Council. Section 5. REVIEW AND REPEAL. This Ordinance shall be placed on the agenda for review at the first regular City Council meeting occurring more than one year following its effective date. Absent a majority vote of Council to extend the measures herein, the provisions of this ordinance shall be deemed repealed. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Andrea Coy Vice-mayor Sal Neglia Councilmember Al Paternoster Councilmember Dale Simchick Councilmember Eugene V6'olff The Mayor thereupon declared this Ordinance duly passed and adopted this 13~' day of August, 2008. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Andrea Coy Sally A. Maio, MMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney 3~ /a4 ,CIfY 4f M Jew"=`~`r ~` t90ME 4F ~~ FELI~ilh1 FStAhiD CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Group Health, Life & Long-Term Agenda No. (~~ (~Q Disability Renewal. Appro ed fo bmittal by: City Manager Department Origin: Hum n Resour s Human Resources Dir: Finance Director: ~ ~ City Attorney: City Clerk: Al er, ity Manager Date Submitted: July 29, 2008 For Agenda of: August 13, 2008 Exhibits: 1. Medical Insurance Renewal Evaluation from the Gehring Group 2. Rate Page Addendum for Renewal Letter from BlueCross BlueShield 3. Life and Long Term Disability Renewal Letter from Florida Combined Life Insurance Co. 4. Employee Benefit Highlight Booklet EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A Included in the 2008-2009 REQUIRED: N/A Proposed Annual Budget SUMMARY Effective September 30, 2008, the city's group health, life and long term disability insurance contracts will expire. As a brief review, the Gehring Group is currently the city's agent of record for employee group insurance. The Gehring Group receives a 3% commission on the total premiums paid to BlueCross BlueShield of Florida. The Gehring Group provides the following services to the City: / Presence during the two (2) day open enrollment period to assist Human Resources in processing all necessary paperwork for additions and changes / Availability to City Council to answer any questions / Assistance in handling any questions or problems with insurance companies throughout the contract period. / Provides and updates the attached employee benefit highlights booklets each fiscal year for all employees at no additional cost to the City. / Meetings throughout the fiscal year with.management to review claims experience, forecasting and planning. In addition to the above mentioned services, in the upcoming fiscal year, the Gehring Group has introduced a worksite wellness program. This program will allow city staffto partner with.the Gehring Group, BlueCross BlueShield of Florida and Health Designs, Inc., at no additional cost.. This wellness program is being designed to give covered employees and their dependents the opportunity to participate in a one on one individualized health program with a health coach. As statistics have shown, initially, this program will result in an increase in preventive health care claims, but in the long term will decrease major medical health claims and provide for a healthier organization. ~J GROUP HEALTH INSURANCE: In FY 07, there was an 18% increase in health insurance premiums, in FY 08, a 16% increase, and for FY 09 we are proud to report only a 3.2% increase. An overview of rate history reveals that the City's health claims experience has improved over the past few years. If this trend were to continue, coupled with the implementation of the worksite wellness program, the days of double digit health insurance increases will be a thing of the past. Initially BlueCross BlueShield of Florida (BCBS) proposed a 10.1 % rate increase or $129,922 annually for FY 09, based upon FY 08 health claims experience. After successful negotiations between BCBS and the Gehring Group, the FY 09 renewal rate increase was reduced to 3.2% or $41,268 annually. At the present time, it is the recommendation of the Gehring Group to continue premium negotiations with BCBS of Florida, in lieu of re-bidding the health insurance benefit. Overall, staff is of the opinion that the BlueCross BlueShield Blue Options plan provides good health coverage for City employees at a comparatively reasonable cost and supports the recommendation of the Gehring Group. LONG-TERM DISABILITY and LIFE INSURANCE: Florida Combined Life Insurance Company has renewed the LTD and Life insurance at the same rate as last fiscal year. No rate change for the upcoming fiscal year. Kurt Gehring will be available at the Council meeting to field any questions. RECOMMENDED ACTION Move to waive competitive bid procedures and authorize renewal and application of the following agreements: Group Health Insurance through BlueCross BlueShield of Florida, Life Insurance & Long-Term Disability through Florida Combined Life Insurance Company. i~~ ,~, r-q-~ r `~ '~a.e+ p....( 7~•t°~ r r C O .~ 7 > ~ W C ~ N 3 r= ai c y d a o a~ v m c ~ ~ ~ w ~ N t0 ~ _ ~ ar ~ iC O V W ~ U ~ W ~` ~ ~ ~ ~ U a U U w 0 U o U d e' o o ° o N n ~ ~ ~ ° y Z ~ ~ ~ ~ ~ w ~ V °v ° v° v v v ° ' v v w z O \ yq to to t9 U ._. . ~ ~ v ~ v ° v ~ } ~ ~ U ~ Z 2 w m E m d ~ ~ n ~ !V O ~ ~ m = E u9 ~ ~ .q. ~ _ rn `~ ~i ~ c ~ ~ » .a _ - » o ~ m wr U ~ m ~ ~ °' ~ ~ a «~'. rn °o ~ m m~ an d U U ~ U ~- ~ U~ ° ~. o o ~ ~ °o 00 oa m e 4 0 °o ~ °o N `=' N > `° ~ ~ ~ o N b ~ ~ o ` b9 M t U by H ~ ~ a9 b9 ~ 9 M o Z G 9 ~ ~ ~ b O Z Z _ = O M ~ Z ~ O ` Z O dy u'i ~ ~ o c~'~ o " » ey ~ en «n ra U 2 °o °o_ ~ 'Q f9 ~ e o e N > Z ~ ° ° v° ° ~ v° °o °v ov V 40 V ~- y yq b9 ~ o o U .-. p G . a o A O ~ 69 - N o - e ~ ~ ~o ~ ~ v ~ Z Z o ~ U ~. m ~> y a ._ O o o c "tO~ o vi ac r ~ m cc °a ° m N ~ m c .E of " U ~ ~ ~ ° n es vs rn w - ~ m .Q Q ~ m ~ e~ m ~ m m D a ~ ~ ~ ~ ~ ~ o w r' rn m U .n T U ~' ~ m a ° ° _ U ~ ~ Z oo o " N~ ~~ to O ~ m °o ~ N `° o 00 ~ `°o° ~n e u~ ~n ~ f/9 t9 O ~ U ` y U ~ ~ N ~ ~ ~ ~ "' ~°> u°~ M M !A N O Z Z _ of _ Z Z a as ti's ~ o ~ o vi ~ ~ ~ ~ ~ ~ l` ~ ~ ~ ~ U U ~ U U ~ 0 O e o e ~ U m m Z O ~ ~~ O ~ Vi f9 e N - Z M~~ ~ G V OV < V R ~ df b9 ~ V V _ N ~ ~ U o N ~ ~ ~ LL o °v ~ a v ~ z Z m a E ~ ,o _ ~ a "E 'c' o ~ ~ ~°- sri z Z an d < }'. N Vi ~ _ O N o w a Op ~ ~ 'n m ~ Y ~ °-~ rn m m m u ~ } U Y r ~~ U T U U 3 Z °° v v ~ ~ ~ p ~ n° U ~ c ~» o v: S ~ ~ ~ ~ H H b09 69 e9 »~~~ ~ Z Z _ _ _ ~ - Z ~ ~ Z e9 ~ m » ~ r m d .~ n ~v w - - ~, ` ' d z w m O ~ v E ~ v o m w 'v m m ,~, ro ,~ .y v m m ~ o m m .~ a m 2 2 .u m N e °' m° ~ m 3 `° .N m ~~ m _N Z m Z y Z a a Q w ~ c d O c °`°`° o o f0 m m "+ n= v~ U c ° ~ s = a an rn m O 2 T F N CJ : m d O R N ~' !- U V + ~ m J W m d E m ~'. t0 m °~ E ~O m E c y m A ~ m m m~ m - m m z _ ~ _ a~ .- ° ~ m n ... m 'n t ~'" ~ ` ° O d d "y ~ a O T T o 0 0 2 ~ ~ ~ ;~ ~ u v = c ~ ° w d ~ 0 c m a i ° m in w m in LL U c ° ~ i. ° >, m .- i. ° c m a m ._ m c m E t. ~ n P J o E E u n o n r o ~ U a a m a` a U d :x ~ O w a¢ O~ O: N - O ,a. C7 a` z~ ~E E E E m w w w a < c ° ~¢ g 3 Y ~d E F m y c7 1 ~ t _ B1ueCross BlueShield %i of Florida An Independent Licensee of the 3230 w. Commercial Blvd., Suite 400 ~ ~, Blue Cross and Blue Shield Association Ft. Lauderdale, FL 33309 Group Number: 94085 Group Name: CITY OF SEBASTIAN Anniversary Date 10/1/2008 Rate Page Addendum for Renewal Letter Renewal Benefits and Rates Plan Pharmac BlueOptions 1749 $15/$30/$50 Em to ee Onl Em to ee S ouse Em to ee/Child ren Em to eelFamil $527.91 $1,092.75 $992.44 $1,676.10 Large Group Claim Information -This exhibit is intended to illustrate high claimants and is not a true representation of total claim expenses attributed to the claim ex erience eriod. Amount Billed Dia nosis $101,583 Acute M ocardial Infarction $99,498 Pneumonia $164,554 Mali Want Neo lasm Kidne /Bladder $308,238 Mali Want Melanoma of Skin $128111 Mal inapt Melanoma of Trachea Bronchus BCBS Renewal Representative Sydney Hodge Phone: (954) 714-3642 Fax: (305} 640-4218 E-mail: sydney.hodgeCc3bcbsfl.com At Risk Conditions Based on Pharmacy Related Groups: Condition at Risk % of Grou % of All Mid-Size Grou s H ertension 16.3 11.1 Corona Arte Disease 4.4 3.8 Con estive Heart Failure 5.3 4.4 Diabetes 6.2 4.1 Parkinsons 0.4 0.3 Cancer 1.3 0.5 Chronic Obstructive Pulmona Disease 1.8 0.6 leg JUL-17-2@88 08:11 FROM:BCBSFL FCL 904 828 7844 70:8664886 P.1~1 FLORIDA ~OMEiNEC? LIFE IN~UF~ANCE COMPANY P.O.Box 46132 Phone (904) 828-7800 Jacksonville, FL 32232 Fax (904} 828-7844 July 17, 2008 CITY OF SEBASTIANU Policy Anniversary Date' October U1, 200$ 1225 MAIN STREET Group Number: 94085 SEBASTIAN, FL, 32958 Attn: DEBRA KRUEGER Your Group Insurance Program with Florida Combined Life Insurance Company is approaching its policy anniversary date- Each year, we review your benefit program to ensure that your premium rates appropriately reftec# the liability that Florida Combined Life has assumed by underwriting your program. Your rates have been recalcu{sled based on the current employees insured. Wa are pleased to inform you that your rates will remain at their current levels. Monthly Rate Group Term Life $.33 Per $1,000 of Benefit Group AD&D $.04 Per $1,000 of Benefit Monthly Rate voluntary AD&D $.05 Per $1,000 of Benefit Voluntary AD&D Spouse $.04 Par $1,000 of Employee Coverage Voluntary AD&D Child $.OB Per $1,Q00 of Employee Coverage Monthy Rate Long Tarm Disability $.49 Per $100 Monthly Covered Payroll Florida Combined Life appreciates the opportunity to serve yau. If you have any questions, or need any assistance with your program, please be sure to contact your local Blue Cross and Blue Shield Sales FRepresentative ar telephone this ottice et t-soaa~s-s2~a. Sincerely, ~~~ Amy Cain Group Life Underwriting Cc Agency 2913 Sales Rep $43 BCBSF Florida Combined Life Insurance Company, Inc., an &Nil~te of Blue Cross dnd 91ue Shield o/ FloYid&, InC., is art Independent Ucensee of the Blum Cross s»t1 Blue SJriefU Associsson. 1~9 ~~o ~; ~ `~_ '~ ^1 .+~*. - ~ / ;. .r ~ * , - } `i a, ..,. i:i ~ ~~ r~~ ` S~.y .~ . ~ t j ~~~~~ ~) ~3~ Table of Contents Introduction .......................................... . 1 . ......................................................................................... Leave Policies ..................................................................................... 1 ............................................. Paid Holidays Paid Vacations Sick Leave Personal Leave Bereavement Leave Jury Duty Group Insurance Eligibility ..................................................... 2 .................................................... Dependent Eligibility Dependents Over Age 19 Qualifying Events ............................................................................. 2 ............................................. Group Insurance Premiums ......................................................................................................... Premium Contributions 3 Section 125 Premium Conversion Plan Health Insurance ......................................................................................................................... 3-5 Prescription Drug Mail Order Program MyBlueService BlueOptions 1749 Benefit Summary Coverage When Traveling BlueComplements Dental Insurance ............................... 6 ............................................................................................. Vision Insurance .................................................................... 7 ......................................................... Using Your Network Doctor VisionCare Savings Example Life Insurance ......................................................................................... 8 ........................................ Basic Term Life Accidental Death & Dismemberment Voluntary Term Life Voluntary Accidental Death & Dismemberment Employee Assistance Program ........................... 8 .......................................................................... Long Term Disability Insurance .................... 9 ............................................................................. Retirement Plans ..................................................................... 9 ....................................................... Chapter 185 Pension Plan CWA / ITU Negotiated Pension Plan Tax Deferred Individual Pension Plans Miscellaneous Benefits .................................................................... 9 ............................................. Direct Deposit Credit Union Supplemental Insurance Supplemental Insurance - AFLAC ................ . 1 0 ..................................................................... ...... My Information Page ..................................................................... 1 1 .............................................. 13d, Benefit Resource Director ~ Y Human Resources Marjorie Poole Benefit Specialist Telephone: (772) 388-8240 E-mail: mpoole@cityofsebastian.org Dental Insurance Florida Combined Life Customer Service: (877) 203-9921 www.bcbsfl.com Life Insurance Florida Combined Life Customer Service: (877) 203-9921 www.bcbsfl.com Long Term Disability Florida Combined Life Customer Service: (877) 203-9921 www.bcbsfl.com Health Insurance B1ueCross BlueShield Customer Service: (800) 322-2808 www.bcbsfl.com Vision Insurance CompBenefits VisionCare Customer Service: (800) 865-3676 www.visioncare.com Employee Assistance Program Bradman / UniPsych Customer Service: (800) 272-3626 www.unipsych.com Supplemental Insurance - AFLAC Teresa Trapnell & Shelley Alexander Local Office: (800) 826-1362 www.aflac.com X33 Introduction The City of Sebastian offers a comprehensive benefit package for all eligible employees. A variety of these employee benefit programs have been highlighted in this booklet as a general reference. Please refer to the City's Personnel Policies, applicable Union Contracts and / or Certificates of Coverage for detailed descriptions of all available employee benefit programs and stipulations therein. Benefits are subject to change contingent upon availability of funds and collective bargaining agreements. Currently, the Coastal Florida Police Benevolent Association (PBA) represents Police Officers. The general hourly employees, regular full- time and regular part-time employees are represented by the Communication Workers of America (CWA). Questions and further clarifications regarding this booklet's contents may be directed to the Human Resources Department at 388-8240. Leave Policies All regular full-time and part-time employees are on a six (6) month introductory period and are entitled to following benefits. Part-time employees receive pro-rated benefits, unless otherwise specified. Paid Holidays The holidays celebrated by the City of Sebastian on an annual basis are provided below. City of Sebastian Holiday Schedule New Year's Day Labor Day Martin Luther King, Jr. Day President's Day Memorial Day Independence Day Paid Vacations Veteran s Day Thanksgiving Day Day after Thanksgiving Day before Christmas Day Christmas Day Vacation time accrues at the rate of ten (10) days per year and increases every five (5) years with longevity. Vacation time may be taken only after completing six (6) months of continuous employment, successfully completed initial introductory period with a satisfactory evaluation, and upon Supervisor's approval. Sick Leave Sick Leave accrues at the rate of one (1) day per month of employment for full-time employees. Sick Leave will not be paid until after completing sixty days (60) days of continuous employment and upon supervisor's approval. There is no cap on accrual of Sick Leave accrual. Personal Leave Each Employee is entitled to Personal Leave based on the provisions of the employee's respective bargaining unit. All Personal Leave is available at the time of employment and can not be accrued (carried over into the following Fiscal Year). Personal Leave can only be taken upon Supervisor's approval after the completion of the employee's six (6) month probationary period. Personal Leave can be used as a Floating Holiday. Bereavement Leave Bereavement Leave is available for employees to arrange and attend the funeral of an immediate family member. (Amount of leave days and definition of immediate family member can be found in the bargaining unit's contracts). L ve to be approved by Supervisor upon proof of death of family member (i.e. death certificate, newspaper obituary). I :3~ nuts Employees are required to bring notification of request for Jury Duty to Supervisor. Employees of the City will receive their normal earnings while serving jury duty. 1 All benefits in this booklet are subject to change. This is mr Employee Benefits Highlights Swmrmnl and not a contract. All benefits are subject to the proe~isions mrd exclusions of the master contract. Group Insurance Eligibility For employees eligible to participate in the City of Sebastian's group insurance plans, coverage will be effective the first of the month following 60 days of employment. Example: if you are hired on February 11th, your coverage will be effective on May 1st. If you terminate employment with the City, your insurance will continue through the end of the month in which the termination occurred. Dependent Eligibility Requirements A dependent is defined as the participant's legal vered thfo h the ndlofthecalendar yeadr infwhich the childtreaches participant's spouse. Dependent children may be co g the age 19. The term "child" includes any of the following: • A natural child. • A stepchild. • A legally adopted child. • A child placed for adoption. Dependents Over Age of 19 A dependent is defined as the participant's legato Bred throu h he end of thep alendar yeadr in which thecchildtreaches participant's spouse. Dependent children may be c g the age 19. The term "child" includes any of the following: (1}the child is primarily dependent upon you for support AND (2) resides in your home OR is a full or part time student. Coverage for an unmarried dependent child may beendent ha scontinuously beene d surede Proof ofsd sability will be disabled, coverage began prior to age 19 and dep required upon request. Qualifying Events Under certain circumstances, you may be allowed to make changes to your benefits elections during the plan year, such as additions, deletions and cancellations, depending on whether or not you experience an eligible qualifying event as determined by the Internal Revenue Service (IRSevent affects o our2ownY your spouse' g orayouredependent s cooverage occurrence of a valid qualifying event only if the Y eligibility. If you experience a qualifying event, you must report the qualifying event to Human Resources at 388-8240 within 30 days of the event. Beyond 30 days, additions will be denied and the employee may be responsible both legally and financially for any claims and/or expenses incurred as a result of any dependent who continues to be enrolled but no longer meet the City's eligibility requirements. If approved, most election changes will be effective on the date of the qualifying event for additions; cancellations will be processed at the end of the month in which the event occurred. Examples of Qualifying Events Include: • The birth /adoption /legal custody of a child • A spouse or dependent child dies • An increase in your work hours from part-time to full-time • A marriage • A divorce • A decrease in your work hours • A covered dependent is no longer eligible for coverage • A spouse obtains employment • A dependent returns to full-time student status • A child gains or loses coverage with an ex-spouse All benefits in this booklet are subject to change. This is nn Employee Benef~fs Highlights Summand and not a contrail. AG benefits are subject to the provisions mid ezdnsions of the muster c~ Grou Insurance Pr ~ p emiums Premium Contributions The City pays 100% of the premium cost for all benefit eligible employees for Health, Dental, Vision, Life and Long-Term Disability group insurance coverages. The Employee Assistance Program is also provided for all benefit eligible employees and their dependents at no cost. In addition, the City pays 50% of the cost to cover eligible dependents for Health, Dental and Vision coverages. Section 125 Premium Conversion Plan The premiums you pay for Health, Dental and Vision group insurance coverages are deducted through a Cafeteria Benefit Plan established under Section 125 of the Internal Revenue Code (IRC). Your premiums are deducted from your bi-weekly paycheck prior to your gross income being taxed which means your income is taxed less. However, under a Section 125 plan, changes to your pre-tax benefit elections can be made only during an Open Enrollment unless you or your qualified dependents experience a relevant qualifying event and request, within 30 days, a change or enrollment consistent with that qualifying event as explained on page 3. Health Insurance >F BlueCross B1ueShield of Florida The City offers the BlueOptions PPO 1749 medical plan through Blue Cross Blue Shield (BOBS) of Florida. The PPO is an "open access" plan allowing you to receive medical services, including specialist visits, without selecting or coordinating your care through a primary care physician. You have the ability to maximize your benefits under the PPO by receiving your services from doctors and facilities that participate in the BlueOptions network. Copays are all that is required when visiting a participating physician. The in-network hospital copay will vary depending on what facility you utilize. Hospitals that provide that greatest plan savings will have the lowest Copays (Tier "1" hospitals provide the greatest savings). The PPO also provides out-of-network benefits should you wish to utilize providers that do not participate in the BlueOptions network. The 2007-2008 Health Insurance Rates are listed below and a summary of the PPO plan's schedule of benefits is provided on the following page. 2007 - 2008 Health Insurance Rates Tier of Coverage Bi-Weekly Monthly Employee $ 0.00 $ 0.00 Employee + Spouse $ 136.83 $ 273.66 Employee + Child (ren) $ 112.53 $ 225.06 Employee + Family $ 278.14 $556.29 MyBlueService MyBlueService is BCBS' member self-service website. This website provides you with 24-hour access to many self-service choices and other health related information. Examples of available services members can receive by logging on to www.bcbsfl.com and selecting MyBlueService include: • Verify your personal • Download forms information • Search frequently asked questions • Review your coverage • Find a provider f~6 • View your claims • Learn about BCBS discount programs • Request information such as vision, hearing, etc. Prescription Drug Mail Order Program If you are prescribed certain maintenance medications, you have the opportunity to maximize your savings by participating in BCBS' prescription drug mail order program. For example, a Generic prescription costs you $10 per prescription or $30 if you obtain your prescription from a retail pharmacy over a 3 month period. However, the same prescription may be eligible for the mail order program which allows you to receive a 3 month supply of your medication, delivered to your home, for only $20. You save a month's copay for each prescription received by the prescription mail order program. Additional information including claim forms and mailing envelopes for the prescription mail order program may be obtained by contacting Human Resources or by visiting the BCBS website at www.bcbsfl.com. 3 AI! benefits in this booklet are subject to change. This is an Employee Benefits Highlights Summary and not a conb'nct. All benefits nre subject to the proc~isions and exclusions of the masfer contract. BlueO tions PPO 1749 Benefit Summary k p Lifetime Benefit Maximum In- &Out-of-Network Combined Per Covered Member $5 Million Out-of-Pocket Calendar Year Maximum (CYM} In-Network Out-of-Network Per Covered Member $2,000 $4,000 Per Family $4,000 $8,000 Once any covered member incurs charges of $2,000 for in-network services or charges of $4,000 for out-of-network services, the plan will then provide 100% coverage thereafter for that member, excluding prescription drugs (pharmacy charges and charges incurred that are applied to the deductible are not counted towards the out-of-pocket maximum). If any 2 members in a family each incur in-network charges of $4,000 (2 X $2,000 = $4,000) or out-of-network charges of $8,000 (2 X $4,000 = $8 ,000), the plan will then provide 100% coverage thereafter for all covered family members, e xcluding prescription drugs. Calendar Year Deductible (CYD) In-Network Out-of-Network Single I $0 $500 Family $0 $1,500 The deductible for out-of-network services is $500 per covered member. However, once any 3 members of a family meets their deductible (3 X $500 = $1,500), the deductible is then considered met for all family members. Office Visits In-Network Out-of-Network Primary Care Physician (PCP) $15 copay 40% coinsurance after CYD Specialist I $25 copay 40% coinsurance after CYD Pre-Natal I $15 (PCP) / $25 (Specialist) 40% coinsurance after CYD Physical Exam Benefit I $15 copy ($250 CYM) 40% coinsurance after CYD ($250 CYM) Chiropractic Services ( $25 copay (26 visits CYM) 40% coinsurance after CYD (26 visits CYM) Laboratory Services No charge 40% coinsurance, no deductible required Physical Therapy $25 copay ($2,500 CYM) 40% coinsurance after CYD ($2,500 CYM) In addition ,to your coinsurance responsibility, out-of-network providers may also "balance bill" which is the difference above BCBS' allowable amount and the out-of-network provider's own fee for each particular service. Hospital Services In-Network Out-of-Network Inpatient I Option 1 Option 2 Option 3 $900 $300 copay $600 copay $900 copay Outpatient I Option 1 Option 2 Option 3 $300 $100 copay $200 copay $300 copay Emergency Room I $100 copay $200 Physician Services at Hospital I No Charge 40% coinsurance after CYD Ambulance I 10% coinsurance, no deductible required 10% coinsurance, no deductible required Outpatient Therapy ($2,500 CYM) 10% coinsurance; no deductible required 40% coinsurance after CYD Mental and Nervous Services In-Network Out-of-Network Inpatient (30 days l visits CYM) Option 1 Option 2 Option 3 $300 copay $600 copay $900 copay 40% coinsurance after CYD Outpatient (20 visits CYM) $25 copay 40% coinsurance after CYD Substance Abuse Services ($2,5001ifetime maximum) In-Network Out-of-Network Inpatient I Option 1 Option 2 Option 3 40% coinsurance after CYD $300 copay $600 copay $900 copay Outpatient $25 copay 40% coinsurance after CYD Pharmacy Program In-Network Out-of-Network Generic Drugs $15 copay 20% coinsurance after in-network copay Brand Name Drugs $30 copay 20% coinsurance after in-network copay Non-Preferred Brand Name Drugs I $50 copay 20% coinsurance after in-network cop /~ Mail Order Copay I 2 times retail copay (90 day supply) Not covered All benefits in this booklet are subject to change. This is nn Employee Benefits Highlights Summery and not n contract. All benefits are subject to the provisions and exclusions of the muster conb~act Covera e When Travelin ~ g g When traveling within the United States, you are covered whether you need care in urban or rural areas. Outside of the United States, you have access to doctors and hospitals in more than 200 territories around the world through the B1ueCard Program. Visit www.bcbsfl.com to access the B1ueCard Doctor and Hospital Finder or call B1ueCard Access at (800) 810- BLUE (2583) for the names and addresses of doctors and hospitals in the area where you or a covered dependent need care. BlueCom lements ~ p BCBS has included a program of discounted products and value-added services called BlueComplements. BlueComplements is available to you automatically as a plan member at no additional premium cost. In addition, you can access the services throughout Florida and, where available, nationwide. To take advantage of any of the following services, just log on to www.bcbsfl.com and click on Member > Discount Programs > BlueComplements. This program includes: EyeMed: Discounts on Vision Care Receive comprehensive vision care with significant savings on eye exams and eyewear. Members pay $40 for eye exams and receive up to 40% off retail prices for frames and lenses. This program is offered through EyeMed. Visit participating optical departments at Sears, JC Penney Optical, Pearle Vision Centers and other independent vision care centers throughout Florida. To locate participating providers, please call EyeMed's toll-free number at (800) 793-8622 or visit EyeMed online at www.eru'ollwitheyemed.com/select. HEARx: Discounts on Hearing Products BCBS members receive free hearing examinations and a savings of 25% off the retail price of any hearing aid purchased at HEARx centers, or special promotional prices that provide even greater savings. Since this is a discount program through HEARx, it is not ~a benefit of your health care plan. Call HEARx toll-free at (800) 731-3277. TruVision: Lasik Vision Correction Services Discount services include 15% off retail prices or 5% off the promotional price. For more information, call TruVision toll-free at (877) 747-2020 for a location near you and the for the discount authorization. TruVision: Contact Lens Mail Order Service Prices on average are 15% lower than other national contact lens mail-order programs. For more information or to place an order, call toll-free (877) 793-8622. TruHearing: Discounts on Hearing Care and Products TruHearing offers discounted hearing aids to BCBSF plan members. The free hearing exams are performed by a trained hearing consultant using the latest diagnostic equipment. For more information, call toll-free (866) 814-4327. BlueComplements also provides discounts on the following programs: • Healthy Alternatives: discounts on alternative care. • G1obalFit: discounted fitness club memberships. • SafeTech: discount bicycle helmets. • jenny Craig: weight management discounts. l38 BlueComplements Refer to the BCBS website or the BlueComplements brochure in your enrollment kit for further details on any of the above mentioned programs. All benefits in this booklet are subject to change. This is en Emplm~ee Benefits Highlights Summary and not a contract. All benefits ere subject to the praoisions and exclusions of the muster contract. Dental Insurance Florida Combined Life Insurance Company The City offers the BlueDental dental plan through Florida Combined Life, a subsidiary of Blue Cross Blue Shield (BCBS) of Florida. The dental plan is an "open access" plan allowing you to receive dental services without selecting or coordinating your care through a primary dental provider. 2007 - 2008 Dental Insurance Rates Tier of Coverage Bi-Weekly Monthly Employee $ 0.00 $ 0.00 Employee + Spouse $ 7.17 $ 14.34 Employee + Child (ren) $ 10.75 $ 21.50 Employee + Family $ 17.71 $ 35.43 Receiving services from dental providers that participate in the FCL network allows you to maximize your potential savings. Participating dentists in-network have agreed to accept FCL's discounts which means less cost for you. Charges incurred in-network will be paid based on a percentage of a discounted fee schedule and services received from dentists out-of- network are reimbursed on a "reasonable and customary" basis. In addition to your coinsurance responsibility, out-of- network providers may also "balance bill" which is the difference above reasonable and customary and the out-of-network provider's own fee for each particular service. The 2007-2008 Dental Insurance Rates are listed above and a snapshot of the BlueDental plan's schedule of benefits is provided below. BlueDental Plan Summary of Benefits Calendar Year Maximum In-Network Out-of-Network Preventive, Basic & Major Services Combined $1,000 Calendar Year Deductible (Basic & Major Services) In-Network Out-of-Network ~~ Per Person per Plan Year ( $50 Per Famil er Plan Year $150 The plan benefits begin once a covered member meets a $50 d eductible, excluding Preventive services. However, once any 3 members of a family meets their $50 deductible (3 X $50 = $150), the deductible is then consi dered met for all family members. Preventive Services In-Network Out-of-Network Oral exams Cleanings (every 6 months) 100%, no deductible Bitewing X-rays 100%, no deductible (subject to balance billing) Fluoride application (every 6 months, children under 16) Basic Services In-Network Out-of-Network X-rays: Intraoral /Complete Series /Panoramic Sealants Amalgam Restorations (Silver Fillings) Resin-Based Restorations: Anterior & Posterior Root Canal Therapy 80% after deductible 80% after deductible (subject to balance billing) Periodontal Treatment Periodontic Treatment Extractions: Routine & Surgical Major Services In-Network Out-of-Network Crowns: Single Restorations Osseous Surgery 50% after deductible 50% after deductible Complete & Partial Dentures (subject to balance billing) Fixed Partial dentures (Bridges) Orthodontia Services In-Network Out-of-Network Lifetime Maximum I $1,000 Benefit 50%, no deductible Benefit Waiting Period None 13q All berreflts in this booklet are subject to dznnge. This is nn Employee Benefits liighti~hts Sumnrnry and not n contract. All benefits are subject to the yroz~isions and exclusions o~thc rnnster contract. 6 Vision Insurance VisionCare The City offers the VisionCare plan through CompBenefits. The VisionCare plan provides you and your covered dependents benefits that cover routine eye care, eye exams and eyeglasses (lenses and frames) or contacts. 2007 - 2008 Vision Insurance Rates Tier of Coverage Bi-Weekly Monthly Employee $ 0.00 $ 0.00 Employee + Family $ 3.03 $ 6.05 As one of the nation's largest prepaid vision programs, VisionCare has a national network of thousands of eye doctors. Visiting an in-network eye doctor offers you the convenience of having your eye exam and materials (frames and lenses) paid in full by the plan except for your copays: $10 for eye exams & $15 for materials. You have no other out-of-pocket expenses unless you also select cosmetic options. The 2007-2008 Vision Insurance Rates are listed above and the plan s service frequency schedule is provided below. Service Frequency Vision Exam Once every 12 months Lenses Once every 12 months Frames Once every 24 months Using Your Network Doctor Prior to scheduling an eye appointment, you must request a Benefit Form. The Benefit Form is available by calling Customer Service at 1-800-865-3676, accessing the website, www.visioncare.com, or faxing your request to 1-800-421-0100. VisionCare will send you a personalized benefit form that outlines your benefits, along with a list of network doctors in your area. Then you may schedule an appointment with the doctor of your choice. At your visit, give the benefit form to the doctor. The doctor will provide all the services listed on your benefits form and bill VisionCare directly. Please note: You will be required to pay any applicable copays at this time. VisionCare Savings Example You can save money two ways with VisionCare. First, the cost of plan services and materials is discounted and prepaid less your copays. Second, your coverage costs are deducted from your pay pretax. A VisionCare plan savings example is provided below. If You Get: You Pay: Service Cost & Premium Calculation Eye exam Frame (designer style) Lenses: Bifocal Option (pink tint #1 or #2) Copayments times 2: $10 exam & $15 materials Premium (Family coverage @ $6.05 mo. X 12 mos.) Sub-Total Pre-tax savings (assuming 15% tax bracket & 7.65% FICA) Total Cost VisionCare Doctor Typical Retail $ 0.00 $ 170.00 $ 0.00 $ 240.00 $ 0.00 $ 200.00 $ 0.00 $ 30.00 $ 50.00 $ 0.00 + $ 72.60 $ 0.00 $122.60 $ 640.00 -$16.44 +$0.00 $106.16 $ 640.00 ~~~ All benefits in this booklet arc subject to chnn~e. This is mi fmplo~ee Benefits Highlights Sunnnan~ and not a cmrtrnct. Alt benefits nre subject to the provisions and €.rctusions of the rnasfer contract. 7 Life Insurance Florida Combined Life Basic Term Life The City provides regular full-time employees with $10,000 Term Life Insurance at no cost to the employee through Florida Combined Life (FCL). Beneficiary forms may be obtained through Human Resources. Accidental Death & Dismemberment Also at no cost to the employee, the City provides $10,000 of Accidental Death & Dismemberment Insurance (AD&D) which pays in addition to the basic life benefit when death occurs as a result of an accident. The AD&D benefit amount equals the Basic Term Life benefit amount and a partial benefit is also payable based on the schedule below. 100% of the AD&D benefit will be paid for the loss of: • Life (accidental); or • Both hands or both feet; or • Sight of both eyes; or • Any two or more; one foot, one hand, or the sight of one eye. Voluntary Term Life One half the AD&D benefit will be paid for the loss of: • One hand; or • One foot; or • Sight of one eye; or • Thumb and index finger of the same hand. Eligible employees may elect to purchase Voluntary Term Life Insurance through FCL via payroll deduction. This coverage may be purchased to cover yourself, spouse or child(ren) at different benefit levels as described below. • Coverage is available in increments of $10,000 (minimum election) to a maximum of $500,000. • Coverage is available for your spouse in increments of $5,000 (minimum election) to a maximum of $250,000. • Spouse benefit amount cannot exceed 50% of the employee's benefit amount. • Dependent children older than 6 months of age can be covered up to $10,000. Voluntary Accidental Death & Dismemberment Eligible employees may also elect to purchase Voluntary Accidental Death & Dismemberment (AD&D) Insurance through FCL via payroll deduction. The AD&D benefit is payable when death occurs as a result of an accident and a partial benefit is also payable based on the schedule above. An employee may purchase coverage up to $500,000 (minimum: $10,000). Selections over $150,000 cannot exceed 10 times your annual earnings. /~ Em to ee Assistance Pro ram ~ p ~ g Bradman /UniPsych The City provides a comprehensive Employee Assistance Program (EAP) to you and each member of your family through Bradman /UniPsych. At no cost to you, your EAP offers you up to 6 counseling sessions per plan year by licensed mental health professionals through a confidential program that is protected by State and Federal Law. Conditions that can not be treated within the designated number of sessions may be referred to your health plan through BCBS. We are all human and sometimes it means we have problems. Usually we can handle them as they occur but there may be times when these problems reach the level of impairing health and a general sense of well-being. When this occurs, help is available through your EAP program 24 hours a day, 7 days a week. Some of the issues addressed by your EAP program include: Critical incident stress debriefing • Marital counseling • Employee wellness Childcare/eldercare consultation • Legal consultation • Mental health assessment and counseling • ... or other personal issues that may affect the quality of life. ~~ All benefits in this booklet are subject to change. This is an Employee Benefits Highlights Summm y and not a contract. All benefits are subject to the provisions and exclusions of the tnnster contract. S ,~ Long Term Disability Insurance Florida Combined Life The City provides regular full-time employees who have completed one year of uninterrupted service with Long Term Disability (LTD) Insurance at no cost to the employee through Florida Combined Life (FCL). LTD insurance pays you a percentage of your monthly earnings if you cannot work due to a non-work related accident or prolonged sickness. A snapshot of the LTD plan is as follows: The LTD program offers a benefit of 60% of monthly earnings. The LTD benefit is subject to a maximum of $5,000 per month. The LTD benefit begins on the 91st day after the employee experiences a disabling event. Retirement Plans Chapter 185 Pension Plan The Chapter 185 Pension Plan is available only for sworn officers of the City. Upon employment with the City, the officer has the option of joining the Chapter 185 Pension Plan, which is a defined benefit plan. At this point in time, the officer contributes five percent (5%) of pre-tax earnings to the plan and the City contributes an amount, determined by an actuarial study, to keep the plan actuarially sound. The officer becomes vested in this Plan after ten (10) years of service with the City of Sebastian. For additional information, refer to the Plan documents. CWA / ITU Negotiated Pension Plan The employees covered by the CWA Union bargaining Unit are eligible for coverage in the CWA / ITU Negotiated Pension Plan. This is a defined benefit plan. The City contributes to the plan for each regular full-time employee covered under the bargaining unit. The employee becomes vested in the plan after five (5) years of employment with the City of Sebastian. For additional information, refer to the Plan documents. Tax Deferred Individual Pension Plans All employees of the City of Sebastian are eligible to participate in the ICMA (457) Deferred compensation Plan. A representative of ICMA periodically visits the City at which time employees can make an appointment to discuss financial planning via the programs offered by ICMA; i.e. Deferred Compensation Plan, IRA and Roth IRA Plans. Employee contributions can be made through payroll deduction. Miscellaneous Benefits Direct Deposit Employees may have their paycheck directly deposited to any bank, savings and loan or credit union which is ACH approved. Credit Union The City of Sebastian is a chartered member of the Indian River Federal Credit Union. The Indian River Federal Credit Union offers free checking and savings by direct deposit to those who become members. They also offer various types of savings and loan programs. Supplemental Insurance Upon employment with the City and during Open Enrollment for insurance, representative of AFLAC will meet with employees to discuss various types of supplemental insurances that can be purchased on a voluntary basis at their own cost. Supplemental Insurance premium payments can be payroll deducted. Examples of these types of Supplemental ~/- c verages are provided on the following page. 7-c~ benefits in this booklet are subject to change. This is an Employee Benefits Highlights Sunnnnnl and not n contract. All benefits are subject to the praoisians and erclusimu of the master contract. /-~ Su lemental Insurance - ~ pp AFLAC AFLAC- i - ~~~ - ~,2~_ 1 AFLAC offers a variety of voluntary supplemental insurance plans that may be purchased separately on a voluntary. basis and payroll deducted. AFLAC has provided the following benefit,plans and summaries below. Specified Health Event Protection with Hospital Intensive Care Insuring your quality of life while you are recuperating from a serious health condition. About every 29 seconds an American will suffer a coronary event. Coronary Bypass Surgery is performed 49% of the time on people under age 65. On average someone in the United States suffers a stroke every 53 seconds. Approximately 11,000 new spinal cord injuries are reported each year with an average initial stay of 100 days. Recover financially from serious illness with First Occurrence, Reoccurrence, Hospital Confinement, Travel, Lodging and many, many more benefits. Life Protector Life insurance is not "what if" insurance, but "when." Protect your loved ones with the money they will need in your absence. 10, 20 and 30-Year Term, Whole Life and Term to 25 policies are now available. Face amounts are now available for up to $200,000. You can also provide policies for your spouse, child(ren) and grandchildren. Personal Accident Indemnity Plan Did you know that about 2,340 disabling injuries happen every four seconds? And a disabling injury occurs in the home about every four seconds? Accidents happen 24 hours a day, 7 days a week. They can happen to you, your spouse or your children. AFLAC's accident plan has you covered. Personal Sickness Indemnity Plan Illness, whether "routine" childhood occurrences or serious diseases, can require Doctors' Visits, Hospital Stays, Testing, Surgeries, Ambulance, etc. This usually entails time out of work, co-pays and deductibles and that means money out of your pocket. AFLAC can help with the extra expenses that an illness can cost your family. Personal Cancer Indemnity Plan According to the American Cancer Society, men have a 1 in 2 lifetime risk of developing cancer while a woman's risk is 1 in 3. Cancer treatment can cause out-of-pocket expenses that are not covered by your insurance health insurance such as travel, lodging, special food and supplements, special beds, household help and more. All of these extra expenses happen on top of your regular bills at a time when you are likely to be at least one income down, if not two. AFLAC can help you to keep on top of your bills, not the other way around. Personal Disability Income Protector Protection for your most important asset-your paycheck! How long could you pay your bills without your paycheck? Personalize your coverage by selecting your benefit amount, benefit period and waiting period. Benefits are paid regardless of any other insurance you may have. Personal Long-Term Care Plan Long-term care services include Assisted Living and Home Visits in addition to Nursing Home Care. 44% of working age adults will use long-term care services, it is not just for the elderly. An estimated 10 million Americans need assistance from others to carry out everyday activities. Do you have an extra $70,080 per year to pay for the average nursing home stay or the average $24,000 per year for assisted living care? If you buy early, you can capitalize on your good health and take advantage of lower age-based issue rates. Need Assistance Filing a Claim? www.myclaimhelp.com has been developed exclusively for AFLAC clients who need assistance in filing a claim. This service is designed to make all forms and instructions immediately accessible to the claimant. AFLAC's goal is to enable claimants to get their benefits as quickly as possible. I'~3 Ail benefits in this booklet nre subject to chmrge. I7ris is mt Employee Benefik Highli4hts Summnrrl and not o contrnrt. Alhhenefttz nre subject ko the proaisimu and eaclnsions of the rnnsfer contract. 10 ~~ M Information Pa e y g Use this page to make notes regarding your personal benefit plans or to keep track of important information such as doctor's names and addresses or prescription medications. 11 -~~1~~ c ~~F ~E~,~~~~1~ I~~L~1'~1 145 I'~(~ GEHRING GROUP . PFO~ESS,o~A~ sEF~~~Fs 11505 Fairchild Gardens Avenue, Suite 202 Palm Beach Gardens, FL 33410 Telephone: (561) 626-6797 Toll Free: (800) 244-3696 Fax: (561)626-6970 w ww. gehrin ggrou p. com u1Y ~f _~I t~t7i~fE ~kf Pri.t~.,AN E>t.P4t~dB CITY OF SEBASTIAN ACtFNT)A TRANSMITTAL Subject: Renewal of General and Auto Agenda No. ~~, L)Q.7 Liability, Property and Workers' Compensation Insurance FY 08/09 Department Origin: Human Resou •ces Human Resources Dir: Appro ed fo ubmittal by: City Manager Finance Director: City Attorney: 1 City Clerk: ~ ~ zrn e ,City Manager Al Date Submitted: July 18, 2008 ~ For Agenda of: August 13, 2008 Exhibits: Exhibit A -Tabulation of Renewal Savings EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A Included in 2008-2009 Proposed N/A Annual Budget SUMMARY The General/Professional and Automobile Liability, as well as the Property and Workers' Compensation Insurance contracts for the City will expire at the end of this fiscal year. Florida League of Cities has provided us with attractive renewal rates for the fiscal year 2008/2009, realizing a savings of $82,027. The renewal rates provided to us along with the savings are attached as Exhibit A. Over the past ten (10) years, the City's experiences with Florida League of Cities have always been positive. They have taken a firm stand against fraudulent claims and have been successful settling difficult claims. By renewing with Florida League of Cities we are able to save valuable staff time and money by not participating in the request for proposal process this year, in addition to still receiving a substantial decrease in premiums. Therefore, staff recommends foregoing the Request for Proposal process and renew for one (1) additional year. RECOMMENDED ACTION Move to renew the General/Professional and Automobile Liability as well as the Property and the Workers' Compensation Insurance contract with Florida League of Cities for an additional one (1) year term. ~1 14~ h ,~/ ~n ~- ~O ~ M O N oo O~ ~ \O N N O ~ NO v, ~ ~ N .--~ ~ v~ N 00 W z ~ ~ ~~ z ~ ~ W z ~ ~ ~ ~ 0o N ~ ~ ~ w o ~ Z N ~ ~ ~ ~.. ~ I z w ~ o `~' ~~ ~w C7 w ~ ~ ~' O ~~ w ,,.a A z p ~ h A W O F~ ~ ~~ U C/] v'~ O~ ~ ~' N N ~ ~ vl O 00 O ~ ~ ~ W p ~ .~ ~ O 01 O M ~ ~ ~t v1 N d' iN ~ ~ ~ C^ ~ O O @ ~ 69 L L O '-' z o ~ W a p o ~ ~ ~~ :~ ~, a a ~ o a a; o , ~ o ~ U ~ ~ ~ a~ ~ 0 ~ 0 ~ 0., ~ ~, ~ vi ~ ¢ Q a 3 ~ ~kq RENEWAL QUOTE FOR 2008-2009 FMIT 0539 CITY OF SEBASTIAN Coverage Deductible Limit Premium General/Professional Liability $10,000 $1,000,000 $83,990 Automobile Liability $10,000 $1,000,000 $24,135 Automobile Physical Damage Per Schedule $8,302 Property $25,000 $21,010,292 $136,898 Workers' Compensation $0 Total Payroll Experience Modification 1.13 10/1/08 $7,128,000 $189,455 TOTAL PREMIUM $442,780 Includes: Drug Free Credit: Yes Safety Credit: Yes IMPORTANT NOTE: THIS IS A PACKAGE QUOTE. IF ANY OF THE LINES OF COVERAGE ARE iJOT RENEWED; THE OTHER LINE PRICING (WILL CHANGE OR COVERAGE OFFERINGS ON THE REMAINING LINES COULD BE WITHDRAWN ALTOGETHER. I ~C'"i ""=K { Z' iv r:G! GT-FE!'cEU ~~~1~! H v IAIVD ALOIVE DASIS. I! li iw~ ~(So cm w -,~ ~, r ~~ l +~ ~._ ~ J~=,~~ _' ^ ~ HOME OF PEL[CAtd ISI/WD City of Sebastian 1225 Main Street Sebastian, Florida 32958 Agenda No: (~~, (~ (u Bi-Annual Setting of Goals and f~~ Ob'ective for Charter Officers in ~ ., Ac ord ce with R-07-31 ,~ Department Origin: City Clerk = ~. _ ~/ City Attorney: a ager Date Submitted: 7/9/08 For Agenda of: Exhibits: R-07-31, January goals SUMMARY STATEMENT Resolution No. R-07-31 provides established procedures for Charter Officer evaluations and goal setting. Language in the resolution in part states as follows: "Section 7. CHARTER OFFICER GOAL SETTING. City Council shall bi-annually set and review goals and objectives for the City Manager, City Attorney and City Clerk at public City Council meetings in January and July." Resolution R-07-31 and the goals established in January are attached. RECOMMENDED ACTION Review and set goals for Charter officers. i`~1 15~ RESOLUTION NO. R-07-31 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN .RIVER COUNTY, FLORIDA, PROVIDING FOR PROCEDURES FOR CHARTER OFFICER EVALUATIONS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council deems it appropriate to set goals for its Charter officer and conducts its review in the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: SECTION 1. CHARTER OFFICER GOAL SETTING. City Council shall bi-annually set and review goals and objectives for the City Manager, City Attomey and City Clerk at public City Council meetings in January and in July. SECTION 2. CHARTER OFFICER EVALUATION PROCEDURES. City Council shall receive evaluation forms for the City Manager, City Attomey and City Clerk as well as the current cost of living adjustment percentage being provided to the Communications Workers of America (CWA) from Human Resources staff by May 1~` of each year. Subsequent to receipt of information provided as set out above, each City Council member shall prepare an evaluation for the City Manager, City Attomey and City Clerk by using the forms provided or by writing a narrative or in whatever form each deems appropriate. Each City Council member shall also conduct an oral interview with each of the Charter Officers on an individual basis prior to meeting in public for a final evaluation. City Council shall conduct a Special Meeting in June of each year to publicly evaluate and act upon any merit increases for the City Manager, City Attorney and City Clerk. SECTION 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. EFFECTIVE DATE. This Resolution shall take effect upon its adoption. The foregoing Resolution was passed for adoption by Council Member NeQlia was seconded by Council Member simchick ,and upon, being put to a vote, the vote was as follows: Mayor Andrea Coy aye Vice Mayor Sal Neglia aye Council Member AI Paternoster aye Council Member Dale Simchick aye Council Member Eugene Wolff aye The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of August 2007. X53 15~ ATT ~' / A Sally A. Mai MMC City Clerk (SEAL) Approved as to Form and Content for Re ' by City of Sebastian Only: i Rich Stringer, Ci A orney CITY OF SEB TIAN, FL IDA By: Andrea Coy, Mayor City Manager 1 -Monitor, project and update the Council on property tax reform impact 2 -Update the Habitat Conservation Plan 3 -Streamline the process for business development/permits especially for the Riverfront 4 -Identify riverfront property City Attorney 1 -Continue working on Comprehensive Land Update Plan (CLUP) 2 -Update the Habitat Conservation Plan 3 -Streamline the business development process 4 -Improve communication with Counci! Ci Clerk Take more vacation