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Home My WebLink About09082008Specialcm' c~ ~E~A-~'T11~~j .,._ _._ -_ -- ~__. - HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA SPECIAL MEETING -BUDGET HEARING MONDAY, SEPTEMBER 8, 2008 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA The Proposed FY 2008-2009 Budget is Available for Review in the Office of the City Clerk and on the City's Website CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITY MANAGER UPDATE 5. 1ST PUBLIC HEARING AND ADOPTION OF PROPOSED MILEAGE AND TENTATIVE FY 2007/2008 BUDGET A. City Manager Announcement of Proposed Millage Rate of 3.3646 Mills Which is 9.21 % Less than Rolled-Back Rate of 3.7060 Mills B. Mayor Opens Public Hearing on Proposed Millage and Tentative Budget C. Amend Tentative Budget as Council Sees Fit, Recompute Proposed Millage If Necessary and Publicly Announce the Percent, If Any, by Which Recomputed Proposed Millage Exceeds Rolled-Back Rate (Any Recomputed Millage Can Only Be Decreased and Will Not Exceed Rolled-Back Rate) 08.046 D. Adopt RESOLUTION NO. R-08-15 -Proposed Millage Rate for Calendar T-4 Year 2008 -Final Public Hearing and Final Adoption Scheduled for September 17, 2008 (Finance Director Transmittal, R-08-15) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A PROPOSED MILEAGE RATE OF 3.3646 MILLS FOR THE CALENDAR YEAR 2008; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 08.046 E. Adopt RESOLUTION NO. R-08-16 -Fiscal Year 2008/2009 Tentative 5-16 Budget -Final Public Hearing and Final Adoption Scheduled for September 17, 2008 (Finance Director Transmittal, R-08-16 Schedule «A„~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 6. ADJOURNMENT (All special meetings shall adjourn at 10:00 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Special City Council Meetings are Scheduled r'or dive R!oadcast on Comcast Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetings: September 10, 2008 - 6:30 pm -Regular City Council Meeting September 17, 2008 - 5 pm - CRA Budget Hearing and Adoption September 17, 2008 - 6 pm -Special Council Meeting for Final Public Hearing on Budget September 24, 2008 - 6:30 pm -Regular City Council Meeting r~7y OF ,, ~ _I . _~ - ~ =_ -_ FEf}1~lE t3F PELtC~hl ESLA~3D Citv of Sebastian, Florida Subject: Resolution No. R-08-15 Agenda No. ~ ~, ~ ~" Adoption of Proposed Millage Rate for Calendar Year 2008. Department O~ i . Finance~~~ ~~ - `~ City Attorney: Approved for Submittal by: City Manager City Clerk: ~ ~% ~~~- Date Submitted: September 3, 2008 For Agenda of: September 8, 2008 Exhibits: - Resolution No. R-08-15 EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A REQUIlZED: N/A SUMMARY In accordance with Florida Statute 200.065 (7)(a.)(1.), City Council is required to tentatively adopt a millage tax rate for calendar year 2008 and for the budget year beginning October 1, 2008 and ending September 30, 2009 at the first public hearing in which the budget is presented. The proposed millage tax rate of THREE POINT THREE SIX FOUR SIX (3.3646) MILLS is 9.21% lower than the "rolled-back" tax rate of 3.7060 mills and will provide sufficient operating revenue to cover expenditures proposed for the Fiscal Year 2008/2009 budget. RECOMMENDED ACTION Move to adopt Resolution R-08-15. 1, J RESOLUTION NO. R-08-15 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A PROPOSED MILEAGE RATE OF 3.3646 MILLS FOR THE CALENDAR YEAR 2008; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. MILEAGE RATE LEVY. There is hereby proposed to levy an Ad Valorem Tax of THREE POINT THREE SIX FOUR SIX (3.3646) MILLS against all real and tangible personal property for the calendar year (January 1, 2008 through December 31, 2008) and the resulting tax revenue is to be appropriated for the General Operating Fund of the City of Sebastian for the fiscal year beginning October, 1, 2008 and ending September 30, 2009. Section 2. ROLLED-BACK RATE. The tax rate established in Section 1. is 9.21% lower than the computed "rolled-back" tax rate of 3.7060 mills. Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember into a vote, the vote was as follows: Mayor Andrea B. Coy Vice-Mayor Sal Neglia Councilmember Al Paternoster Councilmember Dale I. Simchick Councilmember Eugene Wolff and, upon being put ~' The Mayor thereupon declared this Resolution duly passed and adopted this 8th day of September 2008. CITY OF SEBASTIAN, FLORIDA By: Andrea B. Coy, Mayor ATTEST: Sally A. Maio, MMC City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: Rich Stringer, City Attorney O CTfI idF _~ ~~ ~. _ - - - _ ~-. ~ ~ F$GPt~aE t3F F`ELI.P.@7 ESIJ4PZCt City of fiehastian_ Flnri~la Subject: Resolution R-08-16 Agenda No. ~~ ~ t~ ~i (~ Adoption of a Tentative Budget for Fiscal Year 2008/2009 Department Orgi inance'~ ~--,~~~ ~ City Attorney: '~ Approved for Submittal by: City Manager City Clerk: ,~ ~a Date Submitted: September 3, 2008 For Agenda of: September 8, 2008 Exhibits: • Resolution R-08-16 and Schedule "A" EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A REQUIRED: N/A SUMMARY In accordance with Florida Statute 200.065, a tentative budget for fiscal year 2008/2009, beginning October 1, 2008 and ending September 30, 2009, has been submitted to the City Council for review. A Budget Workshop was held on August 25, 2008 for the purpose of providing Council deliberations on the budget and public input. There have been no changes or modifications to the recommendations presented by the City Manager at that meeting. An error was discovered in the amounts shown for tax increment revenues for the Community Redevelopment Agency, so corrected pages have been provided for that Fund. The proposed budget for the City as a whole is $25,744,749. A summary by Fund is presented in Schedule "A". RECOMMENDED ACTION Move to adopt Resolution R-08-16. 0 O RESOLUTION NO. R-08-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009; MAHING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted a Proposed Budget for the City of Sebastian for the fiscal year beginning October 1, 2008, and ending September 30, 2009; and WHEREAS, on September 8, 2008, the City Council conducted Public Hearings on the Tentative Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. The City Manager's Tentative Budget is hereby adopted for the Fiscal Year beginning October 1, 2008 and ending September 30, 2009, subject to final hearing on September 17, 2008. Section 2. The amounts shown on the attached Schedule "A" are to be appropriated out of the Treasury of the City, including any revenues accruing to the City available for purposes of the City's budgetary accounts. Section 3. The City Manager shall be authorized and directed to proceed with the implementation of the service programs and projects provided for in the budget. Such implementation is to be consistent with the provisions of the City Code of Ordinances and policies established by the City Council. Section 4. The City Manager shall be authorized to make budget adjustments within budgetary accounts, as he deems appropriate. He shall be further authorized to make budget adjustments between budgetary accounts when necessary to implement programs, ~/ projects, and expenditures authorized by the City Council. All other budgetary adjustments will require prior approval by the City Council. By: CITY OF SEBASTIAN, FLORIDA Andrea Coy, Mayor ~' Section 5. If any clause, section, or other parts of this Resolution shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Resolution. Section 6. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 7. This Resolution shall become effective upon passage. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Andrea Coy Vice-Mayor Sal Neglia Councilmember Al Paternoster Councilmember Dale I. Simchick Councilmember Eugene Wolff The Mayor thereupon declared this Resolution duly passed and adopted this 8th day of September, 2008. ATTEST: Sally A. Maio, MMC City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: Rich Stringer, City Attorney ATTACHMENT TO RESOLUTION R-07-38 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2008/2009 GENERAL FUND REVENUES: 001501 Taxes and•franchise fees $ 7,958,921 001501 Licenses and permits 55,200 001501 Intergovernmental 2,052,529 001501 Charges for services 327,301 001501 Fines and forfeits 59,600 001501 Miscellaneous 490,759 001501 Transfers in 849,000 001501 Restricted cash balance canyforward 81,400 Total Revenues $ 11,874,710 EXPENDITUR ES: 010001 City Council $ 54,065 010005 City Manager 269,986 010009 City Clerk 321,087 010010 City Attorney 239,086 010020 Finance 401,990 010021 Management Information System 266,344 010035 Human Resources 176,553 010041 Police Administration 666,255 010043 Police Patrol Division 2,491,553 010047 Police Detective Division 714,798 010048 Police Support Services 307,179 010049 Police Dispatch Unit 503,931 010051 Engineering 464,968 010053 Stormwater Utility 1,286,528 010052 Roads and Maintenance 790,037 010054 Garage 210,111 010056 Facilities Maintenance 277,264 010057 Parks and Recreation 1,112,395 010059 Cemetery 166,187 010080 Growth Management 338,264 010045 Code Enforcement Division 141,614 010099 Non-deparhnental 674,515 Total Expenditures $ 11,874,710 1 C~, ATTACHMENT TO RESOLUTION R-07-38 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2008/2009 lv SPECIAL REVENUE FUNDS LOCAL OPTION GAS TAX FUND 120010 REVENUES Taxes $ 650,000 Miscellaneous 70,047 Appropriation from prior year 34,753 Total Revenues $ 754,800 120051 EXPENDITURES Operating $ 204,800 Debt service 300,000 Transfers out 250,000 Total Expenditures $ 754,800 DISCRETIONARY SALES TAX FUND 130010 REVENUES Taxes $ 2,400,000 Miscellaneous 78,000 Appropriation from prior year 789,957 Total Revenues $ 3,267,957 130051 EXPENDITURES Transfers out $ 3,267,957 Total Expenditures $ 3,267,957 RECREATION IMPACT FEE FUND 160010 REVENUES Impact fee $ 100,000 Miscellaneous 35,000 Restricted cash balance carryforward 40,000 Total Revenues $ 175,000 160051 EXPENDITURES Transfers out $ 175,000 Total Expenditures $ 175,000 STORMWATER UTILITY FUND 163010 REVENUES Stormwater utility fee 850,000 Miscellaneous 47,200 Restricted cash balance carryforward 46,435 Total Revenues $ 943,635 163051 EXPENDITURES Operating $ 3,500 Transfers out 940,135 Total Expenditures $ 943,635 2 ATTACHMENT TO RESOLUTION R-07-38 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2008/2009 SPECIAL REVENUE FUNDS -CONTINUED LAW ENFORCEMENT FORFEITURE FUND 190010 REVENUES Fines and forfeits Miscellaneous Restricted cash balance carryforward Total Revenues 190051 EXPENDITURES Operating Total Expenditures G.R.E.A.T. PROGRAM FUND 191010 REVENUES Intergovernmental Revenue Total Revenues 191051 EXPENDITURES Operating Total Expenditures COMMUNITY REDEVELOPMENT AGENCY FUND 163010 REVENUES Tax Increment -Sebastian Tax Increment -Indian River County Miscellaneous Total Revenues 163051 EXPENDITURES Operating Transfers out Unappropriated Total Expenditures DEBT SERVICE FUNDS DISCRETIONARY SALES SURTAX REVENUE BONDS 230010 REVENUES Miscellaneous Transfers in Total Revenues 230051 EXPENDITURES Operating Debt service Total Expenditures 3 8,000 3,000 4,500 $ 15,500 $ 15,500 $ 15,500 $ - $ - $ - 277,000 252,656 26,000 $ 555,656 $ 103,100 60,000 392,556 $ 555,656 1,974 1,032,957 $ 1,034,931 $ 300 $ 1,034,631 $ 1,034,931 ~~ ATTACHMENT TO RESOLUTION R-07-38 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2008/2009 1Z STORMWATER UTILITY REVENUE BONDS 263010 REVENUES Miscellaneous Transfers in Total Revenues 263051 EXPENDITURES Debt service Total Expenditures 4 875 440,135 $ 441,010 $ 441,010 $ 441,010 ATTACHMENT TO RESOLUTION R-07-38 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2008/2009 CAPITAL PROJECTS FUNDS REVENUES Transfer from Local Option Gas Tax Fund - Transfer from Discretionary Sales Tax fund 2,235,000 Transfer from Recreation Impact Fee Fund 175,000 Transfer from Stormwater Fund 125,000 Transfer from Cemetery Trust 50,000 Airport Operating Revenues 290,000 Grants 1,160,000 Total Revenues $ 4,035,000 EXPENDITURES Transportation 3,000,000 Recreation facilities projects 175,000 Stormwater Improvements/Physical Environment 475,000 Public Safety 385,000 Debt service $ - Total Expenditures $ 4,035,000 ENTERPRISE FUNDS GOLF COURSE FUND 410010 REVENUES: Charges for services $ 1,649,610 Miscellaneous revenues 33,423 Restricted cash balance cairyforward 18,750 Total Revenues $ 1,701,783 EXPENSES:. GOLF COURSE ADMINISTRATION 410110 Personal services $ 302,903 Operating expenses 346,047 Debt service 304,990 Total Administration $ 953,940 GOLF COURSE GREEN DIVISION 410120 Operating expenses 572,350 Capital Outlay 11,750 Total Golf Course Green Division $ 584,100 GOLF COURSE CARTS DIVISION 410130 Personal services 83,398 Operatuig expenses 73,345 Capital Outlay 7,000 Total Golf Course Carts Division $ 163,743 Total Golf Course Expenses $ 1,701,783 5 ~~ ATTACHMENT TO RESOLUTION R-07-38 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2008/2009 AIRPORT FUND 450010 REVENUES Charges for services $ 404,465 Miscellaneous revenues 4,095 Total Revenues $ 408,560 450110 EXPENSES: Personal services $ 232,065 Operating expenses 156,495 Transfer out 20,000 Total Expenses $ 408,560 BUILDING DEPARTMENT 480010 REVENUES Charges for services $ 503,207 Miscellaneous revenues 33,000 Total Revenues $ 536,207 480110 EXPENSES: Personal services $ 398,841 Operating expenses 137,366 Total Expenses $ 536,207 TOTAL BUDGET SUMMARY GENERAL FUND $ 11,874,710 SPECIAL REVENUE FUNDS 5,712,548 DEBT SERVICE FUNDS 1,475,941 CAPITAL PROJECT FUNDS 4,035,000 ENTERPRISE FUNDS 2,646,550 TOTAL BUDGET FOR ALL FUNDS $ 25,744,749 l4 6 CITY OF SEBASTIAN, FLORIDA 2008/2009 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. All revenues and expendihires related to the City's Community Redevelopment Agency are included in this fund. In FY 2008-2009, a transfer will be made to General Fund to offset the additional costs of providing enhanced maintenance of parks and medians within this area. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Description FY 04/05 Actual FY 05/06 Actual FY 06/07 Actual Amended FY 07/08 Bud et FY 07/08 Projected FY 08/09 Adopted Bud et TAXES 338200 Tax Increment Revenue -Sebastian 160,753 178,786 282,546 256,482 250,499 277,000 338200 Tax Increment Revenue -Indian River Cty 126,886 160,051 270,195 256,541 252,885 252,656 TOTAL TAXES 287,639 338,837 552,741 513,023 503,384 529,656 MISCELLANEOUS REVENUE 361100 Interest Income 8,747 28,500 33,210 24,000 20,000 26,000 TOTAL MISCELLANEOUS REVENUE 8,747 28,500 33,210 24,000 20,000 26,000 NON-REVENUE SOURCES 381320 Transfer from Capital Project Fund 21,598 0 0 0 0 0 389991 Fund Balance Carried Forward 0 0 0 669,538 0 0 TOTAL NON-REVENUE SOURCES 21,598 0 0 669,538 0 0 TOTAL RIVERFRONT REDEVELOPMENT 317,984 367,337 585,951 1,206,561 523,384 555,656 156 CJ Gv(;~~L~~D ,A.5 ~~ ~~/vim%~ CITY OF SEBASTIAN, FLORIDA 2008/2009 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Description OPERATING EXPENDITURES FY 04/05 Actual FY 05/06 Actual FY 06/07 Actual Amended FY 07/08 Budget FY 07/08 Projected FY 08/09 Adopted Budget 533100 Professional Services 5,000 14,492 5,000 8,500 18,400 10,000 533120 Consultants 0 0 0 5,000 0 0 533201 Admin Svcs Provided by the GF 7,203 9,086 36,575 12,826 12,826 12,584 533400 Other Contractual Services 0 0 3,000 0 0 0 534120 Postage 24 0 0 50 0 0 534315 Public Lighting 8,453 13,053 14,023 13,500 13,500 14,850 534830 Special Events Expense 10,953 31,505 18,160 33,666 33,666 33,666 534920 Legal Ads 0 71 78 0 1,372 100 535200 Departmental Supplies 100 0 1,188 750 914 1,000 535410 Dues & Memberships 395 395 695 695 870 900 TOTAL OPERATING EXPENDITURES 32,128 68,602 78,719 74,987 81,548 73,100 CAPITAL OUTLAY AND PROJECTS 606100 Land 0 0 394,999 0 0 0 606310 Improvements Other Than Building 0 0 1,500 0 0 0 606400 Equipment 0 0 99,524 0 0 0 606900 Infrastructure -Yacht Club 0 0 29,207 0 0 0 606900 Infrastructure -Indian River Drive 0 0 84,592 106,249 106,249 0 TOTAL CAPITAL OUTLAY AND PROJECTS 0 0 609,822 106,249 106,249 0 GRANTS AND AIDS 820100 Facade/Sign Improvement Program 0 0 1,560 30,000 30,000 30,000 TOTAL GRANTS AND AIDS 0 0 1,560 30,000 30,000 30,000 NON-OPERATING 909100 Interfund Trfr to General Fund 001 0 0 0 0 0 60,000 909133 Interfund Trfr to CIP Fund 330 0 0 215,401 619,561 619,561 0 909990 Unappropriated 0 0 0 0 0 392,556 TOTAL NON-OPERATING 0 0 215,401 619,561 619,561 452,556 TOTAL RIVERFRONT REDEVELOPMENT 32,128 68,602 905,502 830,797 837,358 555,656 I~ 157