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Home My WebLink About09102008~7n ~_ ~~~ -. -- =.,. HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, SEPTEMBER 10, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council -time limit five minutes where public input allowed CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY COUNCIL MEMBER WOLFF 3. MOMENT OF SILENCE IN HONOR OF THOSE WHO PERISHED AS A RESULT OF THE SEPTEMBER 11, 2001 ATTACK 4. READING OF CIVILITY PLEDGE BY COUNCIL MEMBER WOLFF We will be respectful of one another even when we disagree. We will direct all comments to fhe issues. We will avoid personal attacks. 5. ROLL CALL 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 7. PROCLAMATIONS, AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 08.101 A. Presentation by Chris Pinson, Relay for Life 08.102 B. Presentation by Kay Clem, Indian River County Supervisor of Elections Re: Election Costs C. Brief Announcements i. 9-11 Memorial at Riverview Park on Thursday, September 11, 2008 at 8:46 am 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 1-13 A. Approval of Minutes - 8/20/08 Budget Workshop 15-26 B. Approval of Minutes - 8/27/08 Regular Meeting 9. COMMITTEE REPORTS 8~ APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 10. PUBLIC HEARINGS 11. UNFINISHED BUSINESS 08.025 A. Natural Resources Board (Council Transmittal) 27 12. PUBLIC INPUT Public Input for each individual is five minutes, however, it can be extended or terminated by a majority vote of Council members present. 13. NEW BUSINESS 08.103 A. Approve FAA Airport Improvement Program Grant (Airport Transmittal, 29-58 Agreement, Application, Review) 08.104 B. First Reading of Ordinance No. 0-08-09 -Amending Final Date for Qualifying 59-64 Fee to Comply with New Charter Provision -Set Public Hearing 9/24/09 (City Clerk Transmittal, 0-08-09, F.S.99.092) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 38-2 PERTAINING TO THE CITY QUALIFYING FEE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. 08.105 C. Modify November and December Council Meeting Calendars (City Clerk/City 65-69 Manager Transmittal, Calendars) 14. CITY ATTORNEY MATTERS 15. CITY MANAGER MATTERS 16. CITY CLERK MATTERS 17. CITY COUNCIL MATTERS A. Mr. Paternoster B. Ms. Simchick C. Mr. Wolff D. Mayor Coy E. Mr. Neglia 2 18. ADJOURN (All meetings shall adjourn at 10:00 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Regular City Council Meetings are Scheduled for Live Broadcast on Corncast Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THEAPPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetings: September 17, 2008 - 5 pm - CRA Budget Hearing and Adoption September 17, 2008 - 6 pm -Special Council Meeting for Final Public Hearing on Budget September 24, 2008 - 6:30 pm -Regular City Council Meeting CITY OF ~~ - - HOME OF PELICAN 1SEAND SEBASTIAN CITY COUNCIL FY2008/2009 BUDGET WORKSHOP MONDAY, AUGUST 25, 2008 - 6:00 PM MINUTES CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Coy called the Budget Workshop to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Members Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Airport Director, Joe Griffin Building Director, Wayne Eseltine City Engineer, Dave Fisher Finance Director, Ken Killgore Golf Course Director, Greg Gardner Growth Management Director, Rebecca Grohall MIS Director, Frank Losardo Public Works Director, Jerry Converse Public Works Assistant, Linda Kinchen Police Chief, James Davis Police Lieutenant, Bob Lockhart Police Lieutenant, Michelle Morris Police Lieutenant, Greg Witt 4. FY2008/2009 BUDGE A. CitizenCitizen Budget Review Advisory Board ReportReview Advisory Board Report Ed Herlihy, Citizen Budget Review Advisory Board, briefly presented the board's recommendation to approve the proposed budget as presented by the City Manager with a recommendation to add two police officers per year for the next five years. `~ J City Council Budget Workshop August 25, 2008 Page Two B. Budget Presentation/Overview -City Manager The City Manager thanked the Finance Director and Finance Department and department heads for the proposed budget. He then gave a power point presentation "Fiscal Year 08-09 Overview" (see presentation attached to these minutes). The presentation touched on the following issues: 1) Amendment #1 passage, how rolled-back is calculated, the additional $25,000 exemption and its net effects on the City's millage rate and revenues, comparison of current millage 2.9917, rolled-back rate of 3.3646 and a compromise rate of 3.1782. He said if Council chooses to go to 2.9917 mills an additional $470,300 will have to be cut, advised that some cash spending is reasonable but cautioned millage cannot be increased in future years without a supermajority vote, and again recommended a millage of 3.3646 at this time to protect the City in future years. 2) City Revenues and Expenditures, police staffing levels, exhibited a survey of 18 communities with like populations and neighboring communities relative to police staffing, surveys of uniform crime reports for 2007 for various communities, Public Works expenditures, major General Fund highlights, Capital expenditures, Health Care costs and the need to budget $7,108 to cover dependent coverage increases if Council decides to go that way. 3) Special Revenues -DST, Local Option Fuel tax, Recreation Impact Fee, Stormwater Utility Fee, Debt Service 4) Enterprise Funds -Golf Course, Airport, Building Department In conclusion, the City Manager said there is a $25,173,832 budget which is a decrease from last year, we have planned well for tax reform, we are doing more with less, have strong reserve levels, we have a solid capital funding position utilizing special revenues, cautioned that we have a weakening operation position, need to watch our capital replacement program reserve, and recommended a millage rate of 3.3646. It was the consensus of Council to go through the proposed budget by department. C. Department Questions 1) City Council -None 2) City Manager -None 3) Ci Clerk Mr. Wolff asked about the election increase to $36,000 and what was offered to City residents in the election. The City Clerk responded that the cost is the payout to the Supervisor of Elections for administering the election as approved by Council resolution as she does for all municipalities and was increased to $2.50 per Sebastian registered voter for the November election, a cost which will cover things such as use of polling places and canvassing by the County Canvassing Board. Mr. Wolff expressed concern for City residents who pay taxes to the County and then have to cover the cost for City elections in the amount of $36,000 to a County department. 2 City Council Budget Workshop August 25, 2008 Page Three Ms. Simchick asked to go back to City Manager and then asked him why the percentage budgeted which was also the amount that came in for medical insurance coverage was passed on to the employees. The City Manager said our policy states that we pay 100% for our employees but the collective bargaining agreements says the City provides 50% of dependent coverage and as rates increase their dependent coverage increases. He then again presented the chart "Health Care Costs" from his power point presentation to explain the process. Ms. Simchick said it was amazing we have people who will work for us who are willing to pay for dependent coverage. Mr. Wolff said 10% of Americans have no health insurance today, that some people in the private sector have no insurance and would be happy to receive any coverage, and that this is a major problem for the community. Ms. Simchick responded government employees are paid lower because of the benefits and we will lose employees to other government agencies with better benefits. Mayor Coy said there are many people who would love to have any kind of government job at any level right now. 4) City Attorney Mr. Paternoster asked about the City Attorney's personal services schedule on page 65, specifically his proposed salary increase, and when he said he did not prepare the numbers, the City Manager said this is in line with the CWA and Management employees, however it is for planning for budgeting purposes only at this time and only goes into effect if approved by Council. Mr. Paternoster asked if the City Attorney had two retirement packages, and the City Manager responded that is correct. Mr. Paternoster said that means 16.2% of his salary goes into benefits, and the City Manager said the contribution listed is mixed in with that of the administrative assistant so not all of the $25,000 is the City Attorney's benefit. He said the number would be about $18,800 and Mr. Paternoster asked if $18,940 sounded right and said that is added to his $125,000 salary if approved. 5) Finance -None 6) MIS Mr. Losardo responded to Mr. Neglia in regard to software utilized to copy files and hard drives. Ms. Simchick discussed a computer program in place in Palm Bay where a citizen could ask questions relative to City functions and receive an immediate answer and Mr. Losardo said staff could do this but there would be software costs in the amount of $2,000 to $5,000. Ms. Simchick thanked him for their work on the T3 line and asked other Council members, the City Manager and MIS to take a look at the Palm Bay site. ~''i City Council Budget Workshop August 25, 2008 Page Four 7) Human Resources The City Manager said the Benefits Specialist position will be removed and her functions absorbed by existing HR personnel. 8) Growth Management a) Code Enforcement The City Manager said the Business Tax Specialist position was absorbed into the Building Department enterprise fund. In response to Mr. Paternoster, the City Manager said the position was calculated for FY 09, and the two departments will split expenditures for the current fiscal year accordingly. Mayor Coy called recess at 7:17 pm and reconvened the workshop at 7:33 p.m. All members were present. 9) Police Department a) Administration b) School Resource Officer c) Patrol Division d) Community Policing e) Detective Division f) Support Services g) Dispatch Unit h) Special Operations i) Professional Standards Mr. Neglia asked about a reference to "Greer" on page 98 and the City Manager responded it is a reference to a woman who donated to the Police Department and staff created a line for the donations. The Chief further explained that there is an Arden Greer Memorial Fund and it is funded for 25 years. Mr. Paternoster asked about the PD vehicle replacement program each year and whether we receive money back for vehicles traded out and the Chief responded that by State law the proceeds go into the general fund and with administrative cars we have purchased used, we have been able to use atrade-in, which knocks a few dollars off of a used vehicle. He said some vehicles go from emergency patrol to administrative and volunteer use. The Chief said there is usually only about $1,000 trade-in per vehicle, so there is not enough to use proceeds to hire officers. The City Manager said (page 45) in the revenue detail sale of fixed assets item 364100, the numbers floats all over the place, that for 09 we are projecting about $10,000. He said that funding could not be used to hire additional police officers because he would not recommend making a commitment based on sale of fixed assets due to its elasticity. ~% 4 City Council Budget Workshop August 25, 2008 Page Five The City Manager said DST funds are used for purchase of new police vehicles. He said other equipment purchases for other departments are funded by capital reserves. Mr. Wolff asked about police detective operating expenditures (page 106) line item professional services which has doubled. The Chief responded this is for a regional crime lab of 12 agencies which all pay a share of the operational cost based on population and number of cases submitted. Mr. Paternoster asked if we use the State crime lab and the Chief said we do not because of slow turnaround. Ms. Simchick thanked the volunteers for their 2000 hours of service, asked about the addition of a school resource officer referenced on page 100, and the Chief explained we have taken one officer out of schools and added him to the patrol division which leaves us with one school resource officer for three schools, and the City Manager further explained the Police budget has been reorganized within the budget to reflect five divisions rather than the previous nine, and the School Resource Officer which previously had its own division is now in Police operations and this "addition" reflects that move. Ms. Simchick asked if we have 39'h officers is the budget at least reflecting the proposed salary and COLA increases for existing officers so there is an indication we are trying to keep on par for those officers. She then expressed her desire to make sure, despite the hiring freeze, we will fill vacant officer positions when they come up during the year. The City Manager said through the course of the year, it would be a determination of management, reporting we have been noticed that two officers are leaving, that FY 09 budget has 39'/2 officers but he would put those two positions on the table to eliminate if Council chooses to go to 2.99 mills, and during the course of the year if we were to lose officer positions he would not fill them under his prerogative of administrative determination so we can manage cash and see where our budget levels are. Mayor Coy recapped if Council chose to go to 2.99 mills, the City Manager would recommend the two positions not be filled. The City Manager said that would be the case for anything below the recommended 3.3646 mills he would ask them to consider eliminating the positions before spending the cash. Mr. Neglia and Mr. Paternoster agreed they do not want to go below 39'/2 officers. Mr. Paternoster clarified that the proposed budget was based on 39 %2 officers and the City Manager it was, but at 3.3646 mills,which is the majority vote rate, and that 3.7 is the rolled-back rate. He said again, if Council wants to cut taxes lower than staff's proposal, Council would have other options of cuts, one being not to replace those two positions, and if Council says we want 3.17 mills and 39'/2 police officers, he would say we'll do it and it's going to cost you this much out of cash reserve. He agreed with Mr. Paternoster that the money is basically allocated at this time for 39'/2 at 3.3 mills. 5 ~J City Council Budget Workshop August 25, 2008 Page Six Mr. Paternoster said we haven't yet discussed funding Piper, that we can't even pay the Piper for our own Police Department and did not know where we would find the money for anyone else. Ms Simchick said she gave the City Manager accolades on his fiscal management but asked if this is where it is Council's decision as to how and where we spend our money. She asked if we budget for 39 %2 and then two officers resign, it is within the Manager's right not to fill positions budgeted for and how and when would Council find out they had not been filled. The City Manager responded that each quarter Council gets budget reports and it approves budget amendments and he provides periodic updates and he has had discussions with four of the Council members who have stressed the importance of reducing taxes and he has presented a budget that does that. He said he has given Council a recommendation that is ironclad and recommends a budget of 3.3646 mills and if they go below there are options and there are risks. He said the best option to deliver the same services as this year is 3.3646 mills and if they decide to change it, he will do everything in his power to help them do that and do it financially soundly understanding that there may be risks or choices they do not want to make. Mr. Neglia said it is true we discussed this but we just found out another officer was leaving today, noted Council agreed on 3.3646 mills for certification and asked what that does to tax bills. The City Manager said on the TRIM that rate is still a tax deduction. Mr. Paternoster asked the City Attorney if Council would be acting out of legislative capacity if we overrode an administrative decision to fill those positions. The City Attorney said Council would be stepping out of its legislative authority. The City Manager said if Council told him they want to unequivocally keep 39'/z officers no matter what the situation, he would just advise them where that could put them financially and they do not hold the City Manager accountable for the decision, at the audit at the end of the year, so be it, and that should be on the record. Mayor Coy added her support for keeping at 39 %2 officers and commit to not going below that number. Mr. Wolff said in the last 15 minutes there has been a digression, that he feels when the City Manager put out the option of cutting the positions he was presenting an option that is out there and there are many options out there, noting it is his fiduciary responsibility to present options to Council, and that we now need to watch and if it were to happen we need to exert our pressure on the Manager to get what is right for the community. Mr. Wolff asked why the County School Board doesn't provide the School Resource Officer to the schools, why the burden falls on the City and why the officer is not a Sheriff. 6 City Council Budget Workshop August 25, 2008 Page Seven The Chief said we provide the service and we are the only elementary school with resource officers, the County supplies officers to middle and high school only; and we have enhanced our relationship with the youngsters and enjoyed the product of the relationship. He said we provide officers to the Charter school as well. The City Manager said in other counties around the State, the County does pay for school resource officers whatever the school, but not in Indian River County. Mr. Wolff said when you look at School District taxes you would think they would reach into their pockets for this. Mr. Paternoster said there is a hiring freeze on right now for the City, and if the two officers leave they will not be replaced unless the freeze is lifted administratively. The City Manager said if the positions are funded they will be filled. Mr. Paternoster asked why a mid year position was not filled for the previous fiscal year, and the City Manager responded he believed it was because of timing, and then the amendment #1 issue came up and he advised Council that we need to watch our position. Mr. Paternoster asked what affect other unanticipated requests for funding would have on filling the officer vacancies. The City Manager said he would keep Council notified of any actions he would take with quarterly reports. He said he felt that Council has been kept up to speed on administrative policy issues, some verbally and some written. He asked Council to let him know if they feel he is not keeping them up to speed. Mr. Neglia asked about use of CRA funds for a police officer, and asked if we could use those funds, and the City Manager responded that the City Attorney acts as legal counsel to the City Manager, and that they had discussed the use of CRA funds and was advised we cannot because of the blight that goes along with a CRA and because the City's CRA plan does not include that type of program. He said operational funds were taken out to fund Public Works use at special events and are justifiable transfers. The City Attorney explained the reasons use of CRA funds would not be allowed because there is no provision in our plan, however, advised on the process of amending the plan to find blight and state how we would address this in our plan. The Chief said there are three cities close by that use CRA funds for policing but they have high crime districts and he would recommend we back off that idea. Mr. Neglia asked if we are approached for money for Piper would we have to budget that money and would it be on this year. The City Manager said the money would not have to be budgeted, that Council would make a motion to make the expenditure, then amend the budget and it would come from reserves. He said if that happens, and why he felt it important to paint this picture, because in our desire to get below 3.3646, there are going to be other things out there and City Council Budget Workshop August 25, 2008 Page Eight you have to plan for the unplanned and even at 3.3 there are going to be things that will have us dipping into that reserve. Mr. Paternoster asked if Council goes with 3.3646 mills and you come before Council and say we are in trouble again, the millage starts there and goes up and if it was at 2.99 it starts there. The City Manager responded saying he believed Mr. Paternoster's philosophy is that if we go 2.99 mills and have to increase it later it can be increased up to 3.36 and ultimately the taxes are still lower, but he disagreed with that because, if we have to spend additional money at 3.3 and then raise taxes, the likelihood of spending additional money is less because we started out with more money, so if we end up overspending our ability to recapture that through the normal increase is going to be more under your control because of the rules you have which restrict the ability to increase the millage, plus you had to use cash. He continued, stating if you use cash to balance when you really should be at 3.3 because you have that extra money, and then you are hit with catastrophic things, your ability to bounce back where you should have been at 3.3 is not going to be limited because next year the majority vote figure might be 3.1, so that means you are automatically starting off at a deficit of $250,000 and whatever you spend in the hole this year. He said the more you restrict that the more trouble you have. He said the tool of the millage is taken away from you because of amendment #1 which uses CPI adjustments. Mr. Paternoster said he is basically saying that with 3.3 mills we are setting a foundation for a proper increase next time, to which the City Manager responded or to hold the millage level so it is not going up and down, and noted if the economy goes up the State has put in the mechanism of the CPI to keep us from acting like drunken sailors as municipalities have acted in the past. Ms. Simchick said it is the responsibility of the City Manager to keep us financially safe and he has done it very well, Council hears people want taxes down, Police Department says we needs officers, and the options are -the City Manager's choice is 3.3646 mills and we can keep the 39'/2 officers, or we could go to 3.17 mills with $250,000 cash, or take over a half million dollars of reserve. She asked how much is our reserve and what is the State's recommendation for reserve. The City Manager said the reserve amount is $5.4 million as of September 30tH 2007, there is no State requirement or suggested, the Florida Government Finance Officers Association recommends 25% of the operating balances so ours would be around $3 million and we are $2.5 million over. Ms. Simchick said maybe the 3.17 is where we want to be, and asked what a Crown Victoria would run, and the City Manager responded it would run $38,000 from DST, above the $ 62,000 for personal services costs per officer. She said this is just an option she is exploring. Mayor Coy asked Council to hold further on this discussion for item 6. 0 City Council Budget Workshop August 25, 2008 Page Nine 10) Engineering- None 11) Public Works a) Roads and Maintenance Division b) Stormwater Utility Division c) Central Garage Division d) Parks and Recreation Division e) Cemetery Division f) Building Maintenance Division Mr. Wolff asked about the increase in electric (page 135) and the City Manager responded this is due to addition of new parks. Mr. Wolff cautioned about additional lighting installations. Mr. Paternoster extended thanks to the Public Works Director and all in the Public Works department for the great job during Tropical Storm Fay and they received applause from those in attendance. 12) Non-Departmental Ms. Simchick discussed outsourcing grant writers and whether budgeting for this would be appropriate, and the City Manager advised against it stating that generally the costs would be absorbed into the grant funding. The City Manager said right now each department head is responsible for finding grants, and cited recent grants such as the 319 Stormwater Grant for Collier Creek, Indian River Drive project, Law Enforcement grants and they have been pretty successful in how we have managed it, and there are contacts with grant writers and periodicals that are received keeping the City informed. 13) Golf Course -None 14) Building -None 15) Airport Mr. Wolff said each department budgets for telephones noting this year $13,000 is budgeted for telephones in Airport and suggested looking into savings for telephones. 16) Capitallmprovements Mr. Paternoster cited page 25 of the CIP noting this money should not be shown here for the Riverfront project and the City Manager agreed it was in error and it would be corrected. Mr. Neglia cited page 3 of the CIP asking what "physical environment" referred to and the City Manager said $475,000 is set out for this year City Council Budget Workshop August 25, 2008 Page Ten and the other numbers are out years and just wish list, and the $475,000 is simply a recategorization of expenditures already listed on this page. Mr. Paternoster cited pg 11 of the CIP and asked whether we know the mileage for replacement vehicles from 03-04 and the Chief said the mileage is typically 120,000 to 150,000, and the better shape they are in the more we can use them in other functions. The City Manager said we'll update the vehicle spread sheet and get it out to you. Mr. Paternoster cited page 12 CIP in regard to the Schumann/Barber intersection and asked if this was our portion. The City Manager said that is how it is planned. Mr. Paternoster asked if not used would it be put back into the fund, and the City Manager said we are trying to move this up, and if not used it would be reallocated or put out into future years. Mr. Neglia asked if there were grants intended to do part of this project, and the City Manager said we have applied for transportation grant, it was denied last year, and the County has put it back out, and there was advancement money but that is all associated with the County at this point. Mr. Neglia said one of our County Commissioners said they were going to pay for it, and the City Manager said they did not commit to all of it. Mr. Neglia said if we budget it now and it doesn't get done we have to reallocate it, and the City Manager recommended we put it on the books and say we are ready with our money and where is theirs, and reminded Council the CIP has already been approved this year. Ms. Simchick said our half is the $1.5 million and through the City Manager's proposal, which was complimented and used by Mr. Poppell, we were told if we advanced the $1.5 million it will be returned by FDOT but the County has to sign off on it, and we don't have an answer on this yet. 17) CRA The City Manager said he would bring the CRA budget to Council and schedule it for September. Mayor Coy called recess at 8:53 p.m. and reconvened the workshop at 9:04 p.m. All members were present. City Council Budget Workshop t ~-l 10 August 25, 2008 Page Eleven 5. PUBLIC COMMENTS Cindy Falco, Sebastian, asked why the election would cost this amount when there is a general election in place and the City Clerk advised her to ask the Supervisor of Elections, Kay Clem; asked why we are paying $20,000 for engineering technicians when they could be working for free toward their degrees; said she wants the City Attorney's job; suggested Palm Bay might want to share their software with us; thanked Mr. Wolff for his telephones cost concerns; suggested we use walkie-talkies; suggested because we have bars in the CRA that the owners pay extra fees for police officers; and said in regard to finding funding for police officers we don't need more money and make hard decisions and wise stewardship. The City Manager said this is a paid Engineering intern program with no benefits at $10 per hour. Mayor Coy said there may be licensing issues with using someone's software. Richard Gillmor, 744 Kroegel Avenue, complimented AI Minner for his budget presentation, and explained options very well, but said we need more police and not less, that the government is charged with public safety, and every year we promise Chief more personnel and we need to do whatever it takes to balance the budget and need more police on the job. Damian Gilliams, 1623 US 1, said he was not impressed with $5.4 million in reserves and you want to raise our taxes, people are hurting, put officers who are on motorcycles and boats and schools in patrol cars, don't give Piper when you don't support our own businesses, you move people around to keep Building Department going, suggested giving businesses a break from occupational licenses this year, noted the City Attorney has two pensions, only one Charter officer took a COLA, and the Clerk and Manager took a cut, the City Attorney gets raise, the Finance Director and Human Resources cut operating, Chief cut his budget, said he will donate $500 for a citizens academy if the Mayor will match it. He said these are hard times, and we need to make hard decisions, and Walmart has more calls than bars, Cindy is incorrect. 6. COUNCIL COMMENTS/DIRECTION Mayor Coy announced Special Meetings on Monday, September 8th and Wednesday, September 17th at 6 pm for the two budget hearings. Mr. Wolff discussed Ms. Falco's comments, agreed it would not hurt to contact Palm Bay regarding their software, and in regard to Engineering Interns, there may be universities with large endowments that will fund their time and maybe options can be sought. He countered Mr. Gilliams' comment about tax increases, saying your tax is the check you write out, and the check will be less than last year even though the millage will be more, that we are fortunate to have city employees who are willing to go above and beyond, and there is a limit to how much you can cut services. Mr. Wolff said he had gone over this and his conclusion is that he would go with the recommended 3.3646 millage. City Council Budget Workshop tl c~ August 25, 2008 Page Twelve Mayor Coy said we have cut to the bare bones again, and asked the City Manager to display a page of the budget which shows millage rates which have decreased considerably from 1986 to the present. The City Manager noted that 3.7 is the official rolled-back rate which would give you the same tax as last year, and Mayor Coy noted on the TRIM notice 3.36 mills is an increase in the millage rate, but is a decrease in taxes. She said that City staff has decreased staff down from 8 to 6 employees per 1000, and this is a bottom line budget. She said she would support this budget at 3.3646 mills and talk and negotiate further about more police officers. Mr. Neglia said he would support the budget at 3.3646 mills, noting it is not a tax increase, said we are responsive and responsible, we try to do things the right way, meet with the City Manager and City Attorney and try to get to bare necessities, and said he was okay with the budget the way it is but would not accept less than 39'/2 police officers. Ms. Simchick said we have all heard the battle cry -balance the budget, don't raise taxes and add police officers -and then ask "how do you do it". She said she could not raise the millage to 3.7 mills for a police officer, that 3.3646 is balancing the budget and not dipping into the reserve and keeping the 39 %2 officers, and hoped Council would strongly consider increases in salaries that are budgeted in, however, she said she feels there is a question on high amount of our reserve, would not want to be caught without a reserve that could clean up the community in the event of another storm, but discussed the use of $250,000 from reserves, and hire a police officer and vehicle, and retain qualify of life and keep millage at 3.17. She said those would be her two positions and she was not in favor of 2.99 mills. Mayor Coy clarified the cost of an officer and a vehicle the first year. Mr. Paternoster said no matter how you cut it there is a $ .37 increase in taxes if you go from 2.99 to 3.36 mills, and though he understands all that was said tonight and the implications it is an increase. He said that he had suggested earlier that we dip into to reserves to balance the budget, citing that the reserves are in place to sustain the City for a period of three months and the City Manager verified that number would be about $3 million. Mr. Paternoster said we have $5.4 million in reserves and asked how much interest we get from the reserve and the City Manager said there are several accounts but it is roughly 2% at this time which is $108,000. Mr. Paternoster said he did not see where that would rock the boat, and he did not set us setting ourselves up for another increase next year. He said raising the millage rate to $3.36 is not the answer, and would set us up for an increase in the next fiscal year, that money needs to stay in the hands of the people because we don't know what future holds. He said 3.36 is as increase he could not support a higher millage at this time and would like more information on how many other people in the City have two pensions and the pension information from the City Attorney. The City Manager said the City Attorney is the only one and that he was issued all the information there is on the City Attorney's pensions by Human Resources. He said he did not know of anything else but he would check with them. Mr. Paternoster asked the City Manager if he had a double pension and the City Manager said he did not. City Council Budget Workshop I~ 12 August 25, 2008 Page Thirteen Mr. Paternoster said he has heard "sorry Chief' too many times, that when the millage was 4.17 and Council said we have to bring it down to 2.99, he was concerned and now we increase want to increase it. Mr. Neglia asked Mr. Paternoster if he voted for the 3.3646, and Mr. Paternoster said he voted for the certification but only that it wouldn't go any higher. 7. Mayor Coy announced the budget hearings are September 8 and September 17, 2008 and adjourned the workshop at 9:40 pm. Approved at the August 27`h, 2008 Regular City Council meeting. Andrea Coy, Mayor ATTEST: Sally A. Maio, MMC -City Clerk 13 ~~ /4 ~aF SE..~.~'`~'!~N ~- --- HOME OF PELICAN ISIAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, AUGUST 27, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. 5. 6. Mayor Coy called the regular meeting to order at 7:00 p.m. Council Member Simchick led the Pledge of Allegiance. A moment of silence was held. ~,~ppt Council Member Simchick read the Civility Pledge. We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin Growth Management Director, Rebecca Grohall Police Lieutenant, Michelle Morris Police Lieutenant, Greg Witt MIS Systems Analyst, Barbara Brooke-Reese AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members None. 15 Regular City Council Meeting August 27, 2008 Page Two 7. ITEMS CARRIED FORWARD FROM THE AUGUST 13. 2008 AGENDA ,.,,..~ r. R". ~ @~"~ _~.,. ~. a ~. ~..~ 08.014 A. Set New Bi-Annual Goals for Charter Officers As Required by Resolution R-07-31 ~-~ (City Clerk Transmittal, R-07-31, January Goals) Council began the discussion with the City Manager's goals. Mr. Neglia requested in addition to the goals listed, that the City Manager find more ways to "go green," and redesign of the CAVCORP property. Mayor Coy requested the implementation of the Economic Development Plan as part of goal number two. She said his goal number one is on-going. Mr. Wolff asked the City Manager to explore alternative revenue sources. Ms. Simchick agreed, seek alternative revenue sources, asked the properties along the east side of Indian River Drive be visually color-coded as owned/for sale- occupied/unoccupied-residential/commercial map to see if it can be donated or traded for conservation easements, the City should "go green," and asked about the comprehensive plan update. The City Manager said he would get the comp plan update to Council in four to eight weeks. Mr. Paternoster said due to the complaints he receives and people not getting answers, he suggested a liaison for the citizens; a facade, sign and landscape program for all of the businesses within the City; more interfacing between the Building Department and Growth Management Department; the City Manager show more concern for the residents and their needs; and, grants for police officers. Mayor Coy recapped the City Manager's goals: -seek green energy/green City -seek alternative revenue sources -expand facade, sign, and landscape grant program throughout the City -add implementation of economic plan to second goal Mayor Coy asked for the status of the Habitat Conservation Plan (HCP). The City Attorney said there has been progress made but the City feels the entire airport property was covered in the plan but U.S. Fish and Wildlife Service (USFWS) feels only 80 acres is covered and they cannot identify which 80 acres. The City Manager explained most of his goals have been accomplished and some are unattainable; the property tax monitoring is on-going; the HCP is a neglible issue; in regard to the streamlining of the Growth Management Department and Building Department he said it is known where the City is on this and suggested having an outside group review more of the Growth Management work; offered to find green energy but cautioned it has been found that solar panels do not take enough off electric bills to be worthwhile; offered to look at the CAVCORP property; noted that he is responsible for City Hall's response to l~ 2 DRAFT Regular City Council Meeting August 27, 2008 Page Three residents and it can be measured by the phone call complaints that Council receives; noted the City will need outside help to revise the Land Development Code but can start internally; and grants can be sought for police officers and the expansion of the facade, sign and landscape program to CR512 businesses. The City Attorney cautioned it was premature to revise the Land Development Code as legally it must be done after the comprehensive plan is updated. The City Manager added his personal goals which included: replacing the Collier Creek Canal bulkhead, looking at Indian River Drive properties, continuing with the quarter round installation, and improve the Potomac Drive drainage. Mr. Wolff said the City Attorney gave Council a memo regarding his current projects on Monday. He noted that continued effort with the ISBA (Interlocal Services Boundary Agreement) and Fellsmere litigation matters are warranted, however, the City Attorney's intent to revamp the sign regulations might be a major undertaking for him at this time. The City Attorney said the big decisions to be made are what kind of signs do we want to allow and there will be a lot of workshops to accomplish this. Mr. Wolff asked him to continue improving his communication with Council. Mr. Paternoster also asked for communication improvements and statute/case law citations when referenced in backup material. Mr. Neglia agreed with Mr. Wolff and Mr. Paternoster. Mayor Coy said ISBA is a big issue for her and a revision of the Land Development Code. The City Attorney said there is some LDC spot checking that could be done such as revising non-conforming site language. Mr. Neglia asked when the Fellsmere issue will proceed. The City Attorney said Fellsmere is doing some comp plan changes which the City will have the opportunity to comment on and watch out for our interests. Ms. Simchick said she has been formulating thoughts on past Board of Adjustment hearings and requested the City Attorney research a stamp of liability to say, "Applicant is aware of City of Sebastian codes. Any corrections or remedies before, during, or after construction is sole responsibility and correction of applicant," signed by the applicant so the Board of Adjustment won't have King Solomon type situations. The City Attorney said staff has found unexplained, unsigned notes in building files which should be tightened up with better procedures. Mayor Coy summarized that goals one and two should be continued with the Economic Development Plan; continue Council communication; ISBA; and, a legal disclaimer stamp. The City Clerk was asked to continue to do the good job that she does. 3 I~ Regular City Council Meeting ;°~ ~'" ~"~'~ August 27, 2008 3= ~;~ Page Four Mr. Wolff complimented the Clerk's staff during her recent absence. The Mayor read section two of the resolution regarding charter officer evaluations and asked her colleagues to abide with the evaluation procedure or modify it. 08.098 B. City Attorney -Political Campaign Sign Consideration (No Backup) The City Attorney explained the precedence of this item and requested Council formally suspend the 30 day installation time for political signs. In response to Mr. Wolff, the City Attorney said an opinion sign is allowed in people's yard as long as it is within size parameters. Ms. Simchick asked why the unsightly signs in the triangle are not being enforced. The City Attorney said private property comes out to five feet from the last pine tree on the property and the rest is public right-of-way. The City Manager said it is being monitored and think most of the signs are on private property. Ms. Simchick asked for an explanation of the suspension. The Growth Management Director read the section that would be suspended: Section. 54-3-16.5(4)(d) Political signs. Posting times limits. It shall be unlawful for any person to post a political sign more than 30 days prior to the election in which the candidate's name or the issue will appear, and it shall be unlawful to fail to remove a political sign within five days after the election in which the candidate is eliminated or elected or the issue is approved or disapproved. The Clerk asked about the five day removal time. The Growth Management Director quoted section (e) of the same section. The City Attorney said the removal time would remain in effect. Ms. Simchick asked when this would go into effect for next year's election. The City Attorney said if a new sign code is not adopted by then, it will be addressed as it happens. Mr. Paternoster added if the Council did not do something about this, someone along the line will; and he was aware of the City Attorney working with the Florida League of Cities on this. The City Attorney said it is a matter of leveling the playing field and asked Council to formally consent that the City will suspend the 30 day time limit. Mayor Coy thanked the candidates that honored the City's code. Ms. Simchick thanked those who took them down for tropical storm Fay. In response to the Mayor about next year, the Clerk said city candidates can't advertise until they have declared candidacy. Ms. Simchick asked if we will have signs around the clock, year round. is 4 Regular City Council Meeting August 27, 2008 Page Five ewy f V ~" S9 The City Attorney said for the time being, you do have to file papers to make expenditures to put up the large scale signs and we will have it addressed before it becomes a big problem. Ms. Simchick asked why we don't go for a 60 day time limit. The City Attorney said the ruling is based on the content of the sign, which could be political content; and the 11tH Circuit Court is looking for what is on the sign. He said the model sign code, being driven by the billboard industry, is shaping up that you can have as many signs of a certain size in a certain section of your yard and it doesn't matter what they say. MOTION by Mr. Paternoster, SECOND by Mr. Neglia that the time frame for the installation of political signs be suspended indefinitely in code section 54-3-16.5 (4)(d) passed with a voice vote of 4-1. (Wolff-nay) Public Barbara Sieman, Sebastian, said she agrees with Mr. Neglia, the signs could be dangerous during storms and they are an eyesore. Cindy Falco said she is perplexed because the only signs out are Mr. Neglia's and Mr. Gillmor's. Ms. Simchick said she had the signs removed. Ms. Simchick asked about political banners. The Growth Management Director said if banners are considered a first amendment right, they are allowed on private property and if they say paid political advertising Code Enforcement tries to make sure it conforms to the political sign code. Mr. Wolff asked Ms. Simchick why she had the candidate signs removed. She said she called the property owner and advised them it was not in the time frame. Mr. Neglia said he asked property owners to remove the signs as well even though the City Attorney and City Manager advised him it would not be enforced. Mr. Paternoster asked Mr. Neglia if he asked the City Attorney if it would be enforced. The City Attorney said this started with the County candidates because it is unenforceable and we have advised candidates of our rules and asked them to comply. The Mayor said she remembered that at the last Council meeting she asked all participants to comply. The Mayor called for a break at 8:13 p.m. and reconvened with all members present at 8:22 p.m. 8. PROCLAMATIONS AWARDS BRIEF ANNOUNCEMENTS ~~ Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. ~r~ ~ ~~ ~ Regular City Council Meeting , ,~~~ August 27, 2008 '-°~' ' °° Page Six 08.099 A. Certificate of Appreciation to City of Sebastian Volunteers for Participation in 1 sc Annual Treasure Coast Waterway Cleanuo on July 19 2008 from Marine Industries Association of the Treasure Coast. Inc. The Mayor read a certificate from the Marine Industries Association and thanked all volunteers who participated. 08.028 B. Presentation by Karen Deigl, Senior Resource Association Ms. Deigl, President, thanked Council for allowing her to respond to citizens' concerns regarding the adult congregate meal program. She explained the adult day care is licensed to care for 40 individuals with specific regulations that don't allow the co- mingling of the two programs. She said financial restraints reduced the congregate meal hours but they have since worked out an arrangement with the seniors who expressed their concerns. She urged everyone to work together so that seniors may live happier, healthier, and longer lives. Mayor Coy asked that this be agendized so that the public may comment; and she asked for philanthropists and volunteers to contact Ms. Deigl at 569-0760. C. Brief Announcements Mr. Wolff invited everyone to attend Shakespeare's Henry V presented by Cambridge University at the Sebastian River High School on September 3, 2008 at 7:30 p.m. Mr. Neglia thanked everyone who sent him well wishes during his recent surgery. He said the memorial service for Police K-9 Gunner was very nice; and noted there is an Ecumenical food pantry box in City Hall's lobby for anyone that would like to make a donation. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 9-18 A. Approval of Minutes - 8/13/08 Regular Meeting MOTION by Mr. Paternoster, SECOND by Ms. Simchick to approve item A of the consent agenda passed with a voice vote of 5-0. 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 19-29 A. Fill Vacant Committee Positions ~D 6 (City Clerk Transmittal, Applications, Ad) Regular City Council Meeting August 27, 2008 Page Seven 08.025 i. Natural Resources Board -Regular Member Position -Term to Expire 7/1 /2011 The applicant was not in attendance and Mr. Paternoster asked that this be postponed to the next meeting so he could attend. 08.001 ii. Parks & Recreation Advisory Committee -Regular Member Position - Term to Expire 5/21/2011 Mr. Seaman stated he was on a park committee in New Jersey and he would now like to serve the Sebastian community. MOTION by Mr. Neglia, SECOND by Mr. Paternoster to appoint Mr. Seaman passed with a voice vote of 5-0. 08.047 iii. Planning & Zoning Commission -Alternate Member Position -Term to Expire 11/1/2010 Mr. Neuberger said he has finally retired and would also like to serve the community. MOTION by Mr. Paternoster, SECOND by Mr. Neglia to appoint Mr. Neuberger to the Planning and Zoning Commission passed with a voice vote of 5-0. 11. PUBLIC HEARINGS 08.077 A. Second Reading and Public Hearing on Ordinance No. 0-08-08 -Overgrown 31-42 Lots (GMD Transmittal, E-Mail, Palm Bay Ordinance, 0-08-08) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 66-3, NUISANCES: ILLUSTRATIVE ENUMERATION; PROVIDING FOR DEVELOPMENT OF GUIDELINES, CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. (PJ 8/17/08) The City Attorney read Ordinance No. 0-08-08 by title and said he has received two language changes from the USFWS. The Mayor opened the public hearing at 8:44 p.m. Public Input Richard Gillmor, 744 Kroegel Avenue, said there is community concern that everyone will have to mow five feet back and asked that it be made known that this will only affect parties who have complaints filed. Mr. Paternoster clarified that the individual making the complaint has to be affected by the overgrown lot. The City Attorney also clarified that this will go into effect if the overgrown lot is next door to an improved lot, and the two triggers are when the growth is a danger or will damage the next lot; or the growth is an unreasonable maintenance burden on the improved lot. Zi ~; ~.. ~ ~~'t, d b' f~ Regular City Council Meeting August 27, 2008 Page Eight ZZ The City Attorney said if the landowner doesn't think it is a nuisance, they get to request a hearing before the special magistrate. Mayor Coy asked where it is written in the ordinance that the adjacent land owner has to be affected. The City Attorney said that is to be an administrative matter where the City Manager will trust the directive of his Code Enforcement officers. Mayor Coy asked if this could be included in the ordinance and Mr. Paternoster agreed so that it isn't left up to interpretation. The City Attorney advised a rule written to be enforced only when someone complains will be challenged. The Growth Management Director said it will be a bit of a balancing act and they have tried to work with caller anonymity in the past. The City Manager said he understands everyone's concerns but the issue is there are folks who complain and the City will look at affected parties. Ms. Simchick asked if anonymous complaints will be taken. The City Attorney explained the first action will be that the Code Enforcement Officer will go out and talk to the affected parties. Larry McMaster, 1641 Laconia Street, said he has this exact situation that Council is discussing. The City Manager said this ordinance will trigger the City to take a look at the lots but will not remove the trees unless they are a public safety violation. The City Attorney offered that at the end of the final sentence in section one, the Language, "see Resolution No. R-08-14" be added so that it is always known there are further guidelines. The Mayor closed the formal hearing at 9:05 p.m MOTION by Mr. Paternoster, SECOND by Mr. Neglia to approve Ordinance No. 0-08-08 as amended by the City Attorney. Mr. Wolff expressed reservations that this could be used against neighbors but people will do the right thing. Ms. Simchick asked for an update in six months to see how many complaints have been received and the costs to the City. Mr. Paternoster asked the City Attorney to explore avenues that the lien would survive the foreclosure process. The City Attorney said in our nuisance abatement code there is a provision that a nuisance abatement lien is equal in dignity to the lien of taxes which allows it to survive foreclosure. g Regular City Council Meeting August 27, 2008 ~. Page Nine '`~'° ~>. r~ y Roll call on the motion was as follows: Ayes: Wolff, Coy, Neglia, Paternoster, Simchick Nays: None 5-0. In response to the Mayor Coy, the City Attorney said this ordinance is effective in 30 .days. 12. 'UNFINISHED BUSINE 08.077 A. Resolution No. R-08-14 -Guidelines for Protective Species (R-08-14) 43-44 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING GUIDELINES FOR PROTECTION OF PROTECTED ANIMAL AND PLANT SPECIES IN REVIEW OF LAND CLEARING ACTIVITIES; PROVIDING FOR CONFLICT; PROVIDING FOR AN EFFECTIVE DATE. The City Manager said this resolution outlines the rules of engagement for staff to execute the previous ordinance. He recommended adding the USFWS comments and passing the resolution. The City Attorney read the comments into the record. Under Section 1, II substitute the first sentence with the following: Clearing on the parcels covered in the city of Sebastian area-wide Habitat Conservation plan should not occur during the Florida scrub jay (Aphelocoma coerulescens) nesting season. Section 1, III Substitute the entire sentence with: If the lot is inhabited by gopher tortoise (Gopherus polyphemis) or other state of federally listed species, a permit from the Florida Fish and Wildlife Conservation Commission (FWCC) or USFWS may be required. Mayor Coy asked if the City has to do the scrub jay survey. The Growth Management Director said it could be done in-house. Cindy Falco, Sebastian, asked if the property owner has to pay for the survey. The Growth Management Director said the City provides the survey as a courtesy but the species can only be removed by authorized agencies; the City can give hand clearing instructions for the five foot strips; and, homeowners can apply for a no-fee permit to have a tortoise removed. MOTION by Mr. Neglia, SECOND by Mr. Paternoster to approve Resolution No. R-08-14 as amended with the recommendations by the USFWS. 9 23 Regular City Council Meeting August 27, 2008 ~ Page Ten '.. _.- ~:~~ Roll call on the motion was as follows: Ayes: Coy, Neglia, Paternoster, Simchick, Wolff Nays: None 5-0. 13. PUBLIC INPUT Public Input for each individual is five minutes; however, it can be extended or terminated by a majority vote of Council members present. Hattie Seidenspinner said some of the seniors who attend the senior center have been told that the bus is filled up which is not true. She also said that there is another door at the center that wasn't damaged in the storms they could use to access the congregation room instead of being bussed to another location. Esther Frost said she has been going to the senior center since 1990 and asked why they have to go to the Community Center. Mayor Coy explained Tropical Storm Fay flooded the building and the center must follow regulations or they could lose their funding. Mayor Coy assured her that she was working on some other plans to increase congregate hours at the center. Chuck Neuberger said there must be something the County could do to help the senior center. Todd Klitenic said Environmental Planner, Margie Reynolds does a good job with grants but the Natural Resources Board is getting destroyed because of her leadership. He said the last three members that quit gave him permission to say they quit the board because of Ms. Reynolds. He said he has asked local activist Jim Sunnycalb to join the committee but he won't which may be because of Ms. Reynolds. Ms. Simchick said she has spoken to Mr. Sunnycalb who chooses not to join because he would like to speak to Council as an individual and not represent an entity. Mayor Coy said she has held conference calls with Mr. Sunnycalb and Ms. Reynolds and has not found any animosity. Mr. Wolff said he attended the last board meeting and found the membership in jeopardy and they touched on many different things which may be hindering the board. He suggested when the membership increases a joint meeting could be held to give direction. Mayor Coy asked this be agendized so it can be discussed further amongst Council. Mr. Neglia said this should take place quickly since the chair expressed her interest in resigning. He said either give the board direction or do away with them. z~ 10 R ~; Regular City Council Meeting August 27, 2008 Page Eleven The Clerk said her staff who have acted as recording secretaries for the board have discussed their frustrations with her. She said she and Ms. Cyr had met with the Chair, Ginny Koerner and the City Manager to discuss the Board's direction and gave them a proposed outline of the Code's provisions and the Board's goals to find ways to achieve them. She said they had a productive meeting but then by the next meeting Ms. Koerner was ready to resign so something needs to be done. The City Manager said he did not intend to provide input but he has tried to provide staff and finds the committee is failing because there is not a delineated mission for them. He requested serious consideration of sunsetting the board. Cindy Falco, Sebastian, said people are occupying the dilapidated Archie Smith fish house which could be a liability to the City. Mayor Coy asked the City Manager to contact the County Administrator to post a "no trespassing" sign. Barbara Sieman, Sebastian, thanked the City for their ongoing efforts with the drainage issues especially with the last storm. Ms. Sieman said she would like to see the public hearings on charter officer evaluations eliminated as it isn't necessary. 14. NEW BUSINESS -None 15. CITY ATTORNEY MATTERS -None. 16. CITY MANAGER MATTERS 08.100 A. Tropical Storm Fay -Summary Report (no backup) The City Manager referenced a report he gave Council indicating the City's strengths and weaknesses during the last tropical storm (see attached). He thanked the work crews for their assistance and dedication and noted he planned to move quickly on the weak areas in his report. 17. CITY CLERK MATTERS The City Clerk noted candidate qualifying period ends September 5, 2008. 18. CITY COUNCIL MATTERS A. Mr. Paternoster Mr. Paternoster said in reference to the last speaker, holding public evaluations of the officers are the only way to let the public tell Council how the officers are doing. 11 ~~ He said he has been receiving a lot of Waste Management complaints regarding recyclables and yard debris. He asked the City Manager to check into these two matters. Regular City Council Meeting August 27, 2008 Page Twelve B. Ms. Simchick ~"> MOTION by Ms. Simchick, SECOND by Mayor Coy to extend the meeting, if needed, passed on a voice vote of 5-0. C. Mr. Wolff Mr. Wolff said he finds the rule that 45 square feet is needed for each person in adult day care intriguing as they have just received permission to double the occupancy which is why the residents are expressing their concerns. He suggested reaching out to the community to generate some money for the seniors. He asked the other members if they had ideas. Mr. Wolff noted at the last budget workshop it was mentioned that the election costs have increased even though we have changed our election time to coincide with the County and he has asked Kay Clem, Supervisor of Elections, to come to the next City Council meeting to explain the fee she charges. D. Mayor Coy Mayor Coy said there are some temporary and long term solutions available for the senior center and she sees the need to stay as two separate programs. She said she is locating temporary sites for the self-propelled seniors and asked the churches to consider providing space for the congregate meal program. She said for the long term, a county- wide needs survey should be done to determine what needs to be provided which may be funded by recreational impact fees. Ms. Simchick said the programs should stay separate because the two groups are at different stages in their lives. Mayor Coy said Waste Management could do a better job in getting around on time and she reminded everyone that the normal debris rules apply. She said she respected Mr. Paternoster's opinion but noted there are many ways to evaluate the charter officers in the sunshine. E. Mr. Neglia Mr. Neglia said the National Night Out was a success and he was glad to get good calls regarding drainage after tropical storm Fay. 19. Being no further business, Mayor Coy adjourned the meeting at 10:09 p.m. Approved at the September 10th, 2008 Regular City Council Meeting. ATTEST: Z6 12 on of ~~~ 9°(OArIE OF PELF~IN lSIAtVLP AGENDA TRANSMITTAL Subject: Agenda No. ~ atural Resources Boards Department Origin: Council City Attorney: f A v Submittal by: City Clerk: ' F Date Submitted: 4 SEP 08 n ,City Manager Exhibits: None EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A N/A REQUIRED: N/A l SUMMARY Since the August 27, 2008 Regular Meeting two Council Members have approached me with concerns about the Natural Resources Board. In addition, I had a meeting with another Council Member/Citizens about the Board. As a result of those communications Council opinion on the matter is wide ranging. Council Member input to me has varied from removal, for cause, of one member of the board; to removal, without cause, of one member of the board; to conducting a workshop between Council and the Natural Resources Board. In summation, I have agendized this item for Council direction and discussion. RECOMMENDATION As directed by Council. Z~7 zs cm ar „ ~, _-~= - v - - ~~~~ ~~ ~E~~~ '~~ ~ric~TnA T7?ANCMTTTAT. Subject: FAA Airport Improvement Agenda No. ~~, ~ U~ Program Grant Department Origin: M nicipal Airport _z _ ~ ,Ea--- Joseph Griffin A o r Submittal by: ~ Finance Director: Ken Ki)~~re City Clerk: Sally Maio -~' City Attorney: Richard Stringer n er, City Manager Date Submitted: September 2, 2008 For Agenda of: September 10, 2008 Exhibits: 1. FAA Grant Agreement; 2. Application for Federal Assistance (23 pages) 3. Inde endent Fee Review 2 Pa6es . EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: $240,086 -0- REQUIRED: $12,004 J U 1V11V1AK Y The Sebastian Municipal Airport has been awarded a FAA grant for planning and engineering services. As planned for in the Airport Layout Plan (ALP) Update, planning and engineering services concerning four (4) areas are provided within the grant: 1. Stormwater Master Plan Update; 2. Construct Taxiway "D" between Taxilanes "E" and "F;" 3. Rehabilate Taxilanes "E," "F," and Apron "F;" 4. Airport Drive East Extension. The last Master Plan Update for Sebastian Airport was completed in March 2002. Council approved proceeding with the ALP Update in August 2007. That project was complete in June 2008. This current planning project reflects the FAA's approval of incremental infrastructure improvements since the FAA will not participate in the funding of future projects if those projects are not explained, and presented, on an acceptable planning submission. The LPA Group, Inc., is the airport's plamZing and engineering consultant. LPA's "Hour and Fee Estimate," has been examined and approved by our city engineer. LPA's submissions and the City Engineer's memo of the Independent Fee Review (IFR) have both undergone the FAA review and approval process. RECOMMENDED ACTION 1. Move to accept FAA Grant Agreement 3-12-0145-008-2008. 2. Award the Contract for the Airport Improvement Program ,.. Plamiing, to The LPA Group, Inc., not to exceed: $240,086. ~(~ 30 Pr GRANT AGREEMENT U. S. Department of Transportation Federal Aviation Administration Date of Offer: August 21, 2008 Project Number: 3-12-0145-008-2008 Recipient: ~ .City of Sebastian (Herein called Sponsor) Airport: Sebastian Municipal Airport OFFER THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as the United States' share, ninety-five percent (95%) of the allowable costs incurred in accomplishing the project consisting of the following: "Design East Access Road; Design Taxiway Delta, Stormwater Master Plan Update; Rehabilitate Taxilanes Echo and Foxtrot and Apron Foxtrot" as more particularly described in the Project Application dated August 14, 2008 The maximum obligation of the United States payable under this Offer shall be $168,339 for construction and $59,743 for planning. This offer is made in accordance with and for the purpose of carrying out the applicable provisions of the Federal Aviation Act of 1958, as amended, codified at Title 49 of the Unit States Code. Acceptance and execution of this offer shall comprise a Grant Agreement, as provided by Tie 4 of the Hite States Code, constituting the contractual obligations and rights of the Uhited States and the pon or. UNITED STATES OF AMERICA ~~/l+ ~yr~~ FEDERAL AVIATION ADMINISTRATION Ac ng Manager, Airports District Office ACCEPTANCE The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein and in the document "Terms and Conditions of Accepting Airport Improvement Program Grants" dated March 29, 2005. Executed this _ day of , 20 (Seal) Name of Sponsor Attest Signature of Sponsor's Designated Official Representative Title Title CERTIFICATE OF SPONSOR'S ATTORNEY certify: acting as Attorney for the Sponsor do hereby That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of State of Florida. Further, !have examined the foregoing Gran± P.greement, and the actions taken by said Sponsor relating thereto, and find that the acceptance thereof by said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and [he applicable provisions of the Federal Aviation Act of 1958, as amended, codified at Title 49 of the United States Code. In addition, for grants involving projects to be carried out on property not owned by the Sponsor, [here are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof. Signature of Sponsors Attorney Date 3~ C[TY cif x - .~`-- ...~....-. Y HOME OF PELICAN ISLAND SEBASTIAN MUNICIPAL AIRPORT 202 AIRPORT DRIVE EAST ~ SEBASTIAN, FL 32958 PHONE 772-228-7001 -FAX 772-228-7078 iQriffin(c cityofsebastian.ortr August 11, 2008 Miguel Martinez Program Manager Federal Aviation Administration Orlando Airports District Office 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822 RE: Airport Improvement Program ~ Planning Mr. Martinez: Enclosed is a Airport Improvement Program grant application for the above referenced project at Sebastian Municipal Airport. Specifically, the following items are included: • Federal Assistance Request Checklist • Standard Form 424. ~ Application for Federal Assistance • Detailed project information sheet • Determination of Environmental Impacts statement • Environmental Determination Checklist • Exhibit `A' -~- Scope of Services • Exhibit `B' f.. Project cost Breakdown and Total Cost Summary • Exhibit `C' ~ Project Schedule • Exhibit `D' ~ Project Location • Recommendation for award In the event that this request/application is granted, the City Of Sebastian requests that any transfers relating to the project be made by the Letter of Credit method. Thank yoil for your continued help in assisting the Sebastian Municipal Airport. With personal regards; ~. <~!%~-~ Joseph Griffin Airport Director 33 Airport Improvement Program Orlando Airports District Office Federal Assistance Request Checklist Airport: SEBASTIAN MUNICIPAL AIRPORT Sponsor: CITY OF SEBASTIAN City, State: SEBASTIAN, FL Date of Application: AUGUST 11, 2008 Type of Application: (Circle One) Pre- Application Application Cover Letter: X Letter of Credit method of payment requested. X Project(s) identified. (Any changes from previous meetings/discussions should be discussed prior to submission.) N/A Ifpre-application, proposed application date identified. X If application, any changes to requested amount are identified and reasons provided. X If application, identify if any changes have taken place on Exhibit "A" Property Map since last grant. X If application, identify if any changes have taken place on Exhibit "C" Title Opinion since last grant. Pre Application: Standard Form 424 -- Application for Federal Assistance Detailed Project Information Sheet Project Cost Estimates -One for each project and a summary Project Sketch -One for each or one drawing with all projects Environmental Determination Documentation for each project (CatEx Checklist, Copy of FONSI or ROD Signature Page) Individual Project Schedules Application: X Standard Form 424 -- Application for Federal Assistance X Detailed Project Information Sheet X Individual Project Cost Breakdowns and Total Cost Summary ~ EXHIBIT `A' & `B' X Bid Tabulations and Recommendation for Award X Project Sketch -One for each or one drawing with all projects X Environmental Determination Documentation for each project X Individual Project Schedules ~ EXHIBIT `C' N/A Appraisals (Land Acquisition Projects) X Independent Audit (Design Only Projects or Construction Phase Services) 3y PPLICATION FOR Version 7/03 FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier August 11, 2008 'i 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Pre-application ff ~ Construction ~ Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Non-Construction ¢Non-Construction 5. APPLICANT INFORMATION Legal Name: Organizational Unit: CITY OF SEBASTIAN Department: SEBASTIAN MUNICIPAL AIRPORT Organizational DUNS: Division: 087757977 Address: Name and telephone number of person to be contacted on matters Street: involving this application (give area code) 202 AIRPORT DRIVE EAST Prefix: First Name: JOSEPH City: Middle Name SEBASTIAN County: Last Name INDIAN RIVER GRIFFIN State: Zip Code Suffix: FL 32958 Country: Email: USA jg riffs n @ cityofs e b a stia n. o rg 6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) Fax Number (give area code) oo-aoao®oo 772-228-7013 772-228-7078 8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types) New {j.j Continuation T ~ Revision If Revision, enter appropriate letter(s) in box(es) MUNICIPAL (See back of form for description of letters.) Other (specify) ^ ^ Other (specify) 9. NAME OF FEDERAL AGENCY: FAA 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: a~-~~© AIRPORT IMPROVEMENT PROGRAM -PLANNING TITLE (Name of Program): AIRPORT IMPROVEMENT PROGRAM 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): CITY OF SEBASTIAN, FL 8 INDIAN RIVER COUNTY, FL 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: Ending Date: a. Applicant b. Project OCTOBER 1, 2008 APRIL 1, 2009 15 15 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ THIS PREAPPLICATION/APPLICATION WAS MADE Y ~ 228,081 a. es. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b. Applicant PROCESS FOR REVIEW ON c. State $ DATE: AUGUST 11, 2008 d. Local $ 12,005 PROGRAM IS NOT COVERED BY E. O. 12372 b. No. e. Other $ r OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $ 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL $ 240,086 ~ Yes If "Yes" attach an explanation. J No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Re resentative Prefix First Name Middle Name JOSEPH Last Name Suffix GRIFFIN b Title c. Telephone Number (give area code) AIRPORT DIRECTOR, CITY OF SEBASTIAN, FL 772-228-7013 d. Signature of Authorized Representative ~ ~ ~ ~ e. Date Signed AUGUST 11, 2008 Nrevious ttldion Usable '' ~ f ~~ s Authorized for Local Reproduction ('~/ Standard Form 424 (Rev.9-2003) Prescribed by OMB Circular A-102 5 Detailed Project Information Sheet Airport Improvement Program Grant Application Airport: SEBASTIAN MUNICIPAL AIRPORT ~ X26 City, ST: SEBASTIAN, FL Project Description: AIRPORT IMPROVEMENT PROGRAM ~ PLANNING Project Justification: RECENT ALP UPDATE ADDRESSED EAST AIRPORT ECONOMIC DEVELOPMENT CHANGES. PLANNING AND ENGINEERING OF THOSE ALP IDENTIFIED PROJECTS ARE REQUIRED TO BE COMPLETED BEFORE ACTUAL CONSTRUCTION CAN BE SCHEDULED. Special Circumstances: PRELIMINARY `SCOPE' OF PROJECT. INCLUDED. Project Cost Information: Total Cost FAA Share (Insert %) State (Insert%) Local (Insert %) $240,086 95% -0- 5% Type of Fundin Proposed AIP05, 06, 07 $228,081 -0- $12,005 Total $228,081 -0- $12,005 Alternate Funding Plan: NONE 3~O DETERMINATION OF ENVIRONMENTAL IMPACTS Airport: SEBASTIAN MUNICIPAL AIRPORT SEBASTIAN FL Detailed Project Description (attach project drawing and additional pages as necessary): AIRPORT IMPROVEMENT PROGRAM ~ PLANNING Is the proposed:project(s) listed`as categorically escltded in one or-more of paragraphs 307-.312 ofFAA Order 1O50.1E? YES Please identify which paragraph(s): 307Q• 307o•309c; 310e - In order for the FAA to determine the appropriate course of action, as a Categorical Exclusion, the sponsor must certify that the proposed action does NOT (1) involve any of the following circumstances, and does NOT (2) have a significant effect. A determination as to whether the proposed project (s) may have a significant environmental effect is made by considering any requirements applicable to the specific resource (see FAA Order IO.SO.IEAppendix A). a. Have an adverse effect on cultural resources protected under the National Historic Preservation Act of 1966, as amended. b. Have an impact on properties protected under section ;~(~ of the Department of Transportation Act. c. Have an impact on natural, ecological (e.g. invasive species), or scenic resources of Federal, Tribal, State, or local significance (for example: Federally listed or proposed endangered, threatened, or candidate species or designated or proposed critical habitat under the Endangered Species Act), resources protected by the Fish and Wildlife Coordination Act; wetlands; floodplains; prime, unique, State or locally important farmlands; energy supply and natural resources; and wild and scenic rivers, including study or eligible river segments and solid waste management. d. Cause a division or disruption of an established community, or a disruption of orderly, planned development or an inconsistency with plans or goals that have been adopted by the community in which the project is located. e. Cause an increase in congestion from surface transportation (by causing a decrease in Level of Service belotiv acceptable level determined by appropriate transportation agency, such as a highway agency). f. Have an impact on noise levels of noise-sensitive areas. g. Have an impact on air quality or violate local, State, or Federal air quality standards under the Clean Air Act Amend~zzents of 1990. h. Have an impact on water quality, sole source aquifers, a public water supply system, or State or Tribal water quality standards established under the Clean Water Act and the Safe Drinking YY'ater Act. i. Have effect(s) on the quality of the human environment that are likely to be highly controversial on environments} grounds. The term "controversial" means a substantial dispute exists as to the size, nature, or effect of a proposed Federal action. The effects of an action are considered highly controversial when reasonable disagreement exists over the project's risks of causing environmental harm. Opposition on environmental grounds by a Federal, state, or local government agency or by a Tribe or by a substantial number of the persons affected by the action should be considered in determining whether or not reasonable disagreement regarding the effects of a proposed action exists. j. Likelihood to be inconsistent with any Federal, State, Tribal, or local law relating to the environmental aspects of the proposed action. k. Likely to directly, indirectly, or cumulatively create a significant impact on the human environmental, including, but not limited to, actions likely to cause a significant lighting impact on residential areas or commercial use of business properties, iikeiy to cause a significant impact on the visual nature of surrounding land uses likely to be contaminated with hazardous materials based on Phase I or Phase II Environmental Due Diligence Audit (EDDA's), or likely to cause such contamination I certify that the project(s) described above meet(s) the test for a Categorical Exclusion in accordance with FAA Order I D~O.IE and paragraphs a thr~i k above. i ~~"~ / August I l 2008 Signature of Authoriz d Air o Representative Date FAA Determination (by program manager signature): Categorically Excluded: Date: Requires fiirther environmental analysis: Date: ENVIRONMENTAL DETERMINATION CHECKLIST (FY 2(.100 Airport: SEBASTIAN MUNICIPAL AIRPORT Proposed Project(s): AIRPORT IMPROVEMENT PROGRAM ~ PLANNING Prepared and certified by: JOSEPH GRIFFIN Date: August 1 I, 2008 YES NO COMMENTS IS THIS PROPOSED PROJECT LISTED AS CATEGORICALLY EXCLUDED IN FAA ORDER 1O50.1E, ara ra hs 307-312 X THIS PROPOSED PROJECT WILL AFFECT: X Coastal Resources X Section 4(f) Land }{ Farmland }{ Endangered or Threatened Species (Federal or State listed) X Flood lairs }~ Hazardous Materials or Solid Waste Management X Historic/Architectural,Archaeological/Cultural Resources X Light Emissions or Cause Visual Impacts X Natural Resources or Ener y Su ly X Low Income or Minority Populations or Children X Wetlands X Wild and Scenic Rivers (study or eligible) X THIS PROPOSED PROJECT IS LIKELY TO: X Be highly controversial on environmental grounds including opposition by Federal, state, local, or Tribal or a substantial number of persons affected by the action. X Be inconsistent with any Federal, State, or local law relating to the environmental aspects of the proposed action. X Cause community disruption or inconsistency with plans or goals that have been adopted by the community X Cause an increase of 1.5 DNL over noise sensitive areas X Displace persons or businesses X Disrupt local traffic patterns and substantially reduce levels of service (LOS) of roads serving the airport and surrounding communities X Result in a substantial loss in community tai base X Impact water quality, sole source aquifers, public water sup ly system, or state or tribal water quality standards X Impact or violate local, state, Tribal, or Federal air _ quality standards X Attach detailed comments for all "yes" answers on a separate sheet, and explain your justification for a request for a determination of Categorical Exclusion. ~~ Exhibit A Sebastian Municipal Airport- Airport Improvement Program- Planning 2008 Project Scope Descriptions 1 Introduction The City of Sebastian Municipal Airport (Airport) has requested the services of THE LPA GROUP INCORPORATED (LPA) for the following tasks. • Stormwater Master Plan Update- East Basins • Construct Taxiway D between Taxilanes E and F • Rehabilitate Taxilanes E and F and Apron F • Airport Drive East Extension These tasks generally consist of the preparation of construction drawings and technical specifications, in accordance with Exhibit C, Section I of THE LPA GROUP INCORPORATED and City of Sebastian Prime Agreement. Each task is more fully described in the document that follows. Exhibit B contains the Hour and Fee estimate for these tasks, Exhibit C contains the project schedule, and Exhibit D depicts the project locations/areas and extents. 2 Stormwater Master Plan Update- East Basins This phase of the project consists of updating the existing Stormwater Master Plan (SWMP) for the east basins of the Sebastian Municipal Airport, on the areas shown on Exhibit D. The SWMP will be based upon the 2008 Airport Layout Plan (ALP) and Master Plan completed in 2001. This area was minimally studied in 2001 due to the primary focus of development on the west side of the airport. Since that master plan update, the new administration building has been constructed, and new interest in the east side of the airport has arisen, based on its available developable land, proximity of utilities, and distance to the central business district and government center of the City of Sebastian. The boundaries of the project area are depicted in Exhibit D. In light of the existing development within the limits of the Airport property, the proposed SWMP will only include the eastern portion of the airport property. The project area is approximately 175 acres. The civil engineering component of this scope is to collect all available existing hydraulic and hydrologic data, model existing and proposed Stormwater conditions, and provide conceptual Stormwater management recommendations for the study area, including the preparation of a SWMP Report and procurement of a St. Johns River Water Management District (SJRWMD) Conceptual Environmental Resource Permit. LPA, in cooperation with its surveying subconsultant, will collect and review all known pertinent resource data located within the limits of the SWMP Study Area as depicted. Nwnerous resources will be researched and surveyed, including: • Aerial-Based Topographic Imagery • Contour Mapping • Right-of--Way Maps • Parcel Maps • Property Appraiser Land Ownership Maps • Surveyed Data from previous developed on-site projects • Flagged Wetland Boundaries X26 Airport lmprovement Program- Planning Page 1 of 9 August 2003 3q One (i) meeting with the Regulatory Agencies and One (1) meeting with the Airport will be conducted at this phase of the project. 2.3 Develop & Model Proposed Conditions This phase of the project will include the incorporation of proposed/future facilities into the mapping developed in Section 2.1 of this task into an aggregate "Proposed Drainage Map." The proposed/future Airport facilities will be based on the previous]y approved airport layout plan, as well as discussions with the Airport, the revised terminal area plan, the administration building development area, the golf course maintenance facility relocation, potential roadways and realignments, and other development(s) as determined by the Airport. Areas that are not specifically developed, or are still in the early conceptual phase will have an assumed impervious value (up to 80%) so that calculations may move forward. The area identified in Exhibit D contains the future development areas of interest. Recognizing that a conceptual permit for the SWMP must have construction undertaken within two (2} years, with permit expiration after twenty (20) years, only areas with potential development within the foreseeable future will be considered in the basin model. The areas identified on Exhibit D will be modeled and permitted, and future modeling and calculations will be conducted on these same areas. An assumption will be made regarding the development in the southern part of the airport, using a maximum of 80 percent impervious coverage for commercial land-use. The following items will be undertaken during this Task: • Provide stormwater modeling and supporting calculation • Modify existing golf course ponds for use as stormwater management facilities • Identify size and locations of other proposed stormwater facilities • Provide Proposed Drainage Maps • Delineate limits of floodplain and areas of compensation (if necessary) • Provide Construction Cost Estimate of stormwater ponds, ditches, pipes, and general stonnwater improvements. • List of potential projects for the Airport. • Provide Future Conditions SWMP Report Geotechnical Engineers will be used for geotechnical activities such as seasonal high water determination at proposed pond locations and percolation tests if necessary. 2.4 Quality Control and Quality Assurance An independent review of all calculations, maps, stormwater modeling, and the resultant Stortnwater Master Plan Report will be conducted for quality control and quality assurance. These important reviews will be conducted internally. Updates to the SWMP Report will be made as ~~ecessary, prior to submittal to SJRWMD. 2.5 .Final Report & Permitting Upon completion of the independent quality review and review by Airport staff, the following tasks will be undertaken to complete the project: • Coordination with Owner • Future Development Recommendations & Criteria • Final Drainage Calculations • Final Drainage Maps • Final Conceptual Drainage Plans • Final Master Plan Report X26 Airport Improvement Program- Planning Page 3 of 9 August 2003 ~~ 3.2.2 Permits LPA will attend aPre-Application Meeting with SJRWMD and prepare and submit SJWMD permit applications. LPA will prepare FAA Airspace study checklist documentation as required by FAA. 3.2.3 Plans Construction Plans will consist of: • Cover Sheet • Project Layout Plans • MOT and Safety Plans • Paving Plans • Drainage Plans Pavement Marking Plans • Misc. Details 3.2.4 Other Documents Front-End/Contract documents -LPA will prepare the advertisement, bid forms, general conditions, special conditions, and review the City of Sebastian's modified construction contract that contains the FAA general provisions sections 10-130. The City of Sebastian provides the Contract and General Provisions document. Technical Specifications -LPA will prepare Technical Specifications for the sitework and taxiway construction. Cost Estimate: LPA will prepare a cost estimate at each submittal of the construction project. Engineer's Report: LPA will prepare an engineer's report to document pavement and drainage design, identify design criteria, and document any other portion of the project that is unique. FAA Documentation: LPA will provide required meeting minutes and assist the Airport with other grant compliance information. LPA will provide five (5) half-size sets of Plans, Specifications, and the Engineer's Report to the City and regulatory agencies for review at 30% (Preliminary) and 90% (Final) completion. 3.3 Final (100%) Documents Upon completion of 90% reviews by the Airport and Agencies, LPA will prepare the Final Documents for the City, including: = Drawings (to be provided by LPA). • Technical Specifications (to be provided by LPA). • Bid Documents (to be provided by LPA). • Contract Documents (to be provided by the City). 4 Rehabilitate Taxilanes E and F and Apron F Tl~e project consists of the preparation of construction drawings and technical specifications for the rehabilitation of Taxilanes E and F and Apron F, as shown in Exhibit D. The existing pavement is 16,000 SY and was constructed when the airport was originally built. No modifications have taken place, with the exception of the addition of aircraft tie-downs. X26 Airport Improvement Program- Planning Page 5 of 9 August 2004 ~-~l • Cover Sheet • Project Layout Plans • MOT and Safety Plans • Paving Plans • Drainage Plans • Pavement Marking Plans • Misc. Details 4.2.4 Other Documents Front-End/Contract documents -LPA will prepare the advertisement, bid forms, general conditions, special conditions, and review the City of Sebastian's modified construction contract that contains the FAA general provisions sections 10-130. The City of Sebastian provides the Contract and General Provisions document. Technical Specifications -LPA will prepare Technical Specifications for the sitework and taxiway construction. Cost Estimate: LPA will prepare a cost estimate at each submittal of the construction project. Engineer's Report: LPA will prepare an engineer's report to document pavement and drainage design, identify design criteria, and document any other portion of the project that is unique. LPA will provide five (5) half-size sets of Plans, Specifications, and the Engineer's Report to the City and regulatory agencies for review at 30% (Preliminary) and 90% (Final) completion. 4.3 Final (100%) Documents Upon completion of 90% reviews by the Airport and Agencies, LPA will prepare the Final Documents for the City, including: • Drawings (to be provided by LPA). • Technical Specifications (to be provided by LPA). • Bid Documents (to be provided by LPA). • Contract Documents (to be provided by the City). 5 Airport Drive East Extension This task consists of a new 1,000' section of Airport Drive East beginning at the end of the existing road (near the Airport Administration Building) and continuing southwesterly before turning northwesterly and ending in the infield area. The components of the project include a 24' wide roadway with concrete curb and gutter, parallel IRCO 8" waterline, sanitary sewer forcemain, and electrical ductbank. Features of the roadway include: • Approximately 1,000 feet total length. • 't'wo 12' lanes with curb & gutter, and closed stormwater conveyance system. • Parallel ductbank sufficient for 3-phase power (coordinate with FPL) • Waterline • Sanitary Forcemain • Communications Ductbanks During the preliminary design, a lateral ditch section for draining conveyance to a stormwater attenuation and quality treatment system will be analyzed for practicality and cost effectiveness. X26 Airport ]mprovement Program- Planning Page 7 of 9 August ?004 ~~ Bidding Documents -LPA will prepare the following Final Documents for the City. It is noted that the City of Sebastian will provide contract documents. LPA will provide the five sets of documents for: • Drawings (to be provided by LPA). • Technical Specifications (to be provided by LPA). • Bid Documents (to be provided by LPA). • Contract Documents (to be provided by the City). X26 Airport Improvement Program- Planning Page 9 of 9 August 2003 ~i3 Exhibit B :Hour and Fee Estimate Sebastian Municipal AirpoR Stormwa[er Master Plan Uodare- Fact Rac{nc Itemifask Description 2008 Rate ~ z ~` a $195.00 ~ a` ~ $166.00 ~ °i °' rn ~ v> $166.00 m v w` rn $140.00 ~ o $105.00 ~ ~. $80.00 t h F:. ¢ $74.00 Total Task 1: Preliminary Design 8 Data Collection Kick Off Meeting 1 4 4 8 Research Previous Permits 4 4 Obtain & Review Existin As-builts ~ 8 8 Obtain 8 Review Watershed Studies 2 2 4 Field Review/Invento of Existing Facilities 2 2 4 Assessment of Existin DrainageNValer Qualit Issues 4 4 Review Air ort La out Plan and U dates 4 4 8 Identi Desi n and R ulato Criteria 2 4 4 10 Meet with Re ulato A encies 1 4 4 8 Task 1: Prelimina Desi n & Data Collection Hours 2 0 8 8 24 18 0 0 58 Task 1: Preliminary Design 8 Data Collection Fee $0 $1,328 $1,328 $3,360 $1,890 $0 $D $7,906 Task 2: Develop & Model Existing Conditions Existin Drainage Calculations (Basin Delineation, Hydrology) 10 10 20 Existin Draina e AdICPR Storm Even[ Modeling, H draulics 12 12 Develo Existin Ma s (Basins, Sails, Drainage, Flood lain) 2 2 4 Anal a Existin Flood lain Extents 1 1 2 Existing Conditions Stormwater Master Plan Re ort 16 4 20 Task 2: Develo 8 Model Existing Conditions Hours 0 0 0 0 47 13 4 0 56 Task 2: Develop 8 Model Existing Conditions Fee $D $0 $0 $5,740 $1,365 $320 $0 $7,425 Task 3: Develop 8 Model Proposed Conditions Identify Future Pro eds Associated with Ai ort Master Plan 2 2 Identi Locations of Proposed Facilities and Schematic Plans 10 32 42 Future Draina a Calculations Basin H drology. WaterOuality) 12 12 Future Drainage AdICPR Storm Event Modelin , H draulics 15 15 Develop Pro osed Draina e Ma v~ith Air ort Master Plan 4 14 1 g Anal a Future Floodplain Impacts and Miti anon B 10 18 Construction Cost Estimate 4 4 Future Conditions Stormwater Master Plan Re ort 4 12 4 20 Review M[ .With Regutato A encies 1 4 4 8 Review Meetin with Airport 1 4 4 8 Task 3: Develo 8 Model Pro osed Conditions Hours 2 D 4 12 67 56 8 0 147 Task 3: Deve/op 8 Model Proposed Conditions Fee $0 $664 $1,992 $9,380 $5,880 $64D $0 $18,556 Task 4: Quali Control and Quality Assurance Review Stormwater Master Plan develo ed in Tasks 2. 3 ~ 16 16 Task 4: Qualify Control and Quali Assurance Hours 0 0 0 16 0 0 0 0 16 Task 4: Quality Control and Quality Assurance Fee SO $0 $2,656 $0 $0 SO $0 $2,656 ~~ Amendment 1:7/31/2008 Page 8-1 of 2 Exhibit B :Hour and Fee Es[imaie Sebastian Municipal Airport Stormwater Master Plan I lnriare_ Facr Racine Ilem/Task Description 2008 Rate _ ~ z° .a a $195.00 .p A a ~ $166.00 .o '` ~ N ~± rn $166.00- _~ ~ w rn $140.00 ,~ o $105.00 z ,_' -$60.00 _ t ~ ,° $74.00 Total Task 5: Final Report 8 Permitting Coordination with Owner 1 4 4 Coordinate with Team -Final Documents 2 2 Final Maps Z 8 12 22 Final Stormwater Master Plan Re ort and Electronic Oelive 4 12 6 4 26 Pre are 8 Submit SJRWMD Conceptual Permit Modifcation 2 4 4 10 RAI response (Assume 2) 8 12 8 4 32 Task 5: Final Re ort 8 Permittin Hours 0 0 4 18 36 26 12 0 96 Task 5: Final Re ort 8 Permittin Fee $0 $664 $2,988 $5,040 $2,730 $960 $0 $12,382 Project Labor Totals Total Estimated Hours: 5 0 16 54 168 113 24 0 375 TolalEstlmatedLaborCosts(LumpSum): $0 $2,656 $8,964 $23,520 $11,865 $1,920 $0 $48,925.00 Subconsultants To o raphic Surve in and Ma ing $4,500.00 Geolechnical $4,000.00 Subconsultant Coordination $850.00 Expenses Estimated Lump Sum Expenses $1,467.75 TOTAL LUMP SUM AMOUNT: $ 59,742.75 Amendment 1:7/3112008 Page B-2 of 2 ~~ Exhibit B :Hour and Fee Estimate Sebastian Municipal Airport Construct T!W D Betwean Tn ~ r= ~~,~ G tem/Task Description '~ ~ V m a C G ~ ~' °; C N ~ ~ C pf •~ G .V C ~ U y C ~ N 2008 Rate d $195.00 ~ $166.00 .W._. ~ $166.00 C $140.00 N $105.00 ~ ~ $80.00 V H ~ ¢ $74 00 ~ Phase A -Preliminary Design . C di oor nation with City (1 visit} 4 4 Preliminary Geometric Design 8 Preliminary Drainage Design 2 . 12 4 18 Coordination with FDOT ~ 1 1 Coordination with FAA (Airspace Checklist) 1 1 1 6 g Pre-Application meeting with SJRWMD 2 1 1 3 Coordination with Subconsultants 2 1 1 3 Pre are/Submit Prelimina Plans 3 Cover Sheet 0 Project Layout & Safety Plan 1 1 General Notes 8 Summary of Quantities 1 1 2 Typical Sections and Paving Details 1 1 2 Stakin & Demolition Plans 1 2 3 Paving, Grading & Drainage Plans 1 4 5 Taxiway Profiles 3 4 7 Drainage Profiles 1 2 3 Drainage Details 1 2 3 Pavement Marking & Sodding Plan 1 2 3 Set Up Lighting and Signage Plans 1 3 4 Erosion Contro! Details 1 1 2 Preliminary Cross Sections 1 1 2 Preliminary Construction Cost Estimate 1 3 4 Quality Control 4 1 1 1 2 5 2 1 7 Review Meeting with City 4 Phase A -Preliminary Design Hours 4 14 7 22 Phase A -Preliminary Design Nours $780 i $2,324 $1,162 $3,080 40 $4,200 4 $320 1~ $740 101 $12,606.00 Phase B Fi l D - na esign C oordination with City 4 2 2 Final Geometric Design 10 18 2 4 6 Final Drainage Design I 2 4 6 Pond Design 2 4 6 Final Plans Project Layout 8 Safety Plan ~ 0 3 4 General Notes & Summary of Quantities 2 Typical Sections and Paving Details 2 4 3 4 7 Staking & Demolition Plans ~ 3 4 ~ Paving, Grading & Drainage Plan 4 4 8 Runway and Taxiway Profiles 4 4 8 Drainage Profiles 4 4 8 Drainage Details _ I 3 3 6 7/31!2008 Page B-1 of 2 Exhibit B :Hour and Fee Estimate Sebastian Municipal Airport Construct T/W D Between T/Ls E and F I ItemlTask Description 2008 Rate p_ U ~ $195.00 N N n ~ $166.00 O ~~ ~ w ~, $166.00 C ~ °i ~, $140.00 Q> iv $105.00 U C $80.00 U C N ~ .N $74.00 o ~ Pavement Marking 8 Sodding Plan ~ 2 3 5 Coordinate Electrical Plans 2 2 4 Erosion Contro/ Plan and Details 3 2 Final Cross Sections 2 2 4 Contract Specifications 4 8 12 24 Engineer's Report 2 6 4 12 Final Quantities and Cost Estimate 2 2 2 6 Submit Project Safety Plan to FAA 2 2 SJRWMD Permit 0 Prepare Site Plans 4 4 4 12 Prepare Permit Application 8 5 13 Prepare Site Plan Review Checklist 4 4 Submit to SJRWMD for Review 2 4 6 Incorporate SJRWMD Comments 2 4 4 10 Review Meeting with the City 4 Finalize 100% Plans and Specifications 4 4 g Prepare/submit Contract Documents 4 4 Quality Control 4 4 Phase 8- Final Design Nours 4 12 14 75 62 4 47 218 Phase 8- Final Design Fee $780 $1,992 $2,324 $10,500 $6,510 $320 $3,478 $25,904.00 Labor Totals (Lump Sum) Total Estimated Hours: 8 26 21 97 102 8 57 319 Total Estimated Labor Costs (Lump Sum): $1,560 $4,316 $3,486 $13,580 $10,710 $640 $4,218 $38,510.00 Phase E -Design Subconsultants (Lump Sum) Topographic Survey $2,000.00 Electrical - Signage & Lighting $4,000.00 Geotechnical $2,000.00 Fixed Fee on Subconsultants (10%) $400.00 Phase E -Design Subconsultants (Lump Sum) Fee $8,400.00 Phase F -Design Direct Expenses (Lump Sum) Reproduction $550.00 Travel $200.00 Postage $30.00 Phase F -Design Direct Expenses (Lump Sum) Fee $780.00 TOTAL AMOUNT (LUMP SUM): $47,690.00 7131 /2008 Page B-2 of 2 Exhibit B :Hour and Fee Estimate Sebastian Municipal Airport Rehabilitate Taxifanes E and F and ar,r,,,, F temlTask Description 2008 Rate m 'U a $195.00 ~ ~ ~ ~ $166.00 0 C C ~, w ~ $166.00 C C w ~ $140.00 C QI o $105.00 ~ ~C ° $80.00 c .C (d ~ ~ $74.00 o ~ Phase A -Preliminary Design Coordination with City (1 visit) 4 4 8 Preliminary Geometric Design 2 6 4 12 Preliminary Drainage Design 1 1 Coordination with FDOT 1 1 6 8 Coordination with FAA (Airspace Checklist) 1 1 1 3 Pre-Ap fication meetin with SJRWMD 2 1 3 Coordination with Subconsultants 2 1 3 Prepare/submit Preliminary Plans O Cover Sheet 1 1 Project Layout & Safety Plan 1 1 2 General Notes & Summary of Quantities 1 1 2 Typical Sections and Paving Details 1 2 3 Staking & Demolition Plans 1 4 5 Paving, Grading & Drainage Plans 3 4 T Taxiway Profiles 1 2 3 Drainage Profiles 1 2 3 Drainage Details 1 2 3 Pavement Marking & Sodding Plan 1 3 4 Set Up Lighting and Signage Plans 1 1 2 Erosion Control Details 1 1 2 Preliminary Cross Sections 1 3 4 Preliminary Construction Cost Estimate 1 1 1 2 5 Quality Control 4 2 1 7 Review Meeting with City 4 Phase A -Preliminary Design Hours 4 14 7 22 34 4 10 95 PhaseA-Preliminary Design Hours $780 $2,324 $1,162 $3,080 $3,570 $320 $740 $11,976.00 Phase B-Final Design Coordination with City ~ 4 2 2 10 18 Final Geometric Design 2 4 6 Final Drainage Design 2 4 6 Pond Design ~ 2 4 6 Final Plans ~ 0 Project Layout 8 Safety Plan i 3 4 General Notes & Summary of Quantities i i I 2 2 4 Typical Sections and Paving Details 3 4 7 Sta/cing & Demolition Plans 3 4 ~ Paving, Grading & Drainage Plan 4 4 g Runway and Taxiway Profiles 4 4 8 Drainage Profiles 4 4 8 Drainage Details I - 3 3 6 7/31/2008 Page B-1 of 2 ~~ Exhibit B :Hour and Fee Estimate Sebastian Municipal Airport Rehabilitate Taxilanes E and F and Apron F I temlTask Description 2008 Rate d U ~ $195.00 QJ U ~ d C ~~ $166.00 ~_ y .N C C .~ '~ N ~, w e $166.00 y N .N ~ C C N ,~,~ c $140.00 ~ C .~ o $105.00 '~ C L F $80.00 U C C m L N ~ Q $74.00 F Pavement Markin & Sodding Plan 2 3 5 Coordinate Electrical Plans 2 2 4 Erosion Control. Plan and Details 3 2 Final Cross Sections 2 2 4 Contracf Specifications 4 8 12 24 Engineers Report 2 6 4 12 Final Quantities and Cost Estimate 2 2 2 g Submit Project Safety Plan to FAA 2 2 SJRWMD Permit 0 Prepare Site Plans 4 4 4 12 Prepare Permit Application 8 5 13 Prepare Site Plan Review Checklist 4 4 Submit to SJRWMD for Review 2 q 6 Incorporate SJRWMD Comments 2 4 4 10 Review Meeting with the City 4 Finalize 100% Plans and Specifications 4 4 g Prepare/submit Contract Documents 4 4 Quality Control 4 4 Phase 8- Final Design Hours 4 12 14 75 62 4 47 2i8 Phase 8- Final Design Fee $780 $1,992 $2,324 $10,500 $6,510 $320 $3,478 $25,904.00 Labor Totals (Lump Sum) Iota/ Estimated Hours: 8 26 21 97 96 8 57 313 Totat Estimated Labor Cooss (Lump Sum): $1,560 $4,316 $3,486 $13,580 $10,080 $640 $4,218 $37,880.00 Phase E -Design Subconsultants (Lump Sum) Topographic Survey $2,000.00 Geotechnical $2,000.00 Fixed Fee on Subconsultants (10%) $400.00 Phase E -Design Subconsu/tants (Lump Sum) Fee $4,400.00 Phase F -Design Direct Expenses (Lump Sum} Reproduction $450.00 Travel $200.00 Postage $40.00 Phase F -Design Direct Expenses (Lump Sum) Fee $690.00 TOTAL AMOUNT (LUMP SUM): $42,970.00 7/31/2008 Page B-2 of 2 n ~' ~Ij Exhibit B :Hour and Fee Estimate Sebastian Municipal Airport Airport Drive East Extension ~ ~ d U a`> N N °J _N O ~C ~ ~ w C C d ~ ~ O L c U N ItemlTask Description •~ o ~ ~ ~ ~' .~ ~ °; ~~, ~ L ~ ~, 2008 Rate a $195.00 a ~ $166.00 tlJ cn ~ ~ $166.00 w ~ $140.00 p $105.00 m F- $80.00 a~ ~ F- a $74.00 ~°- Phase A -Preliminary Design I i C oordination with City (1 visit) 4 4 Preliminary Geometric Design - 6 14 2 12 4 18 Preliminary Drainage Design 8 24 32 Preliminary Water System Design & Report 4 20 16 40 Coordination with FDOT 1 Coordination with FAA (Airspace Checklist) 1 1 2 4 Coordination with Utilities 1 1 3 4 4 4 12 Site Visits (1) 4 4 8 Pre-Application meeting with SJRWMD 4 Pre-Application meeting with IRCO 6 1 5 Prepare/Submit Preliminary Plans 1 7 Cover Sheet 0 1 1 Project Layout & Safety Plan 1 1 1 g General Notes & Summary of Quantities 1 1 2 4 Typical Sections and Paving Details 1 1 2 4 Staking & Demolition Plans 1 3 2 g Paving, Grading & Drainage Plans 3 2 2 7 Water Plans & Profiles 10 10 20 Roadway Profiles 1 1 1 3 Drainage Details 1 2 1 4 Water Details 1 6 7 Pavement Marking & Signing Plan 1 1 2 4 Erosion Control Details 1 1 1 g Preliminary Cross Sections 2 3 1 6 Preliminary Construction Cost Estimate 1 1 1 1 2 g Quality Control 4 2 1 Review Meeting with City 4 1 8 Phase A -Preliminary Design Hours 4 20 27 82 62 4 Phase A -Preliminary Design Fee Ph $780 $3,320 $4,482 $11,480 $6,510 21 $1,680 17 $1,258 233 $29,510.00 ase B -Final Design i (Coordination with City 6 4 ~ 2 12 Final Geometric Design 2 4 6 Final Drainage Design 2 32 16 50 Final Water System Design & Report 4 12 12 Final Plans 28 0 Project Layout & Safety Plan 3 6 2 11 General Notes & Summary of Quantities 2 3 2 ~ Typical Sections and Paving Details 3 6 2 11 Staking & Demolition Plans ~ 3 6 ~ 4 13 Paving, Grading & Drainage Plan 4 6 4 14 Roadway Profiles ~ 4 6 2 12 7131 /2008 ~® Page B-1 of 3 Exhibit B :Hour and Fee Estimate Sebastian Municipal Airport Airport Drive East Extension ~ Item/Task Descri lion p 2008 Rate d. .U =_ a $195.00 _ ~ ~ ~ ~° ° a~ $166.00 N N ~ C C -~ UJ ~ " cnW~ $166.00 _ _ ~ N C C d °i ~~ w~ $140.00 N ~ `~ o $105.00 ~ U .C ~ L " H $80.00 _ U C .C~ y L " " t°-'¢ $74.00 ~ F°- Drainage Profiles 4 6 3 13 Drainage Details 3 4 2 9 Pavement Marking & Signing Plan 2 4 2 8 Erosion Control Plan and Details 3 4 3 10 Final Cross Sections 2 4 4 10 Water Plans & Profiles 2 8 10 Water Details 4 10 14 Contract Specifications 1 4 8 8 21 Engineer's Report 2 6 4 12 Final Quantities and Cost Estimate 2 4 2 8 IRCO/FDEP Permit Pre are Site Plans 2 4 4 10 Pre are Permit Application 4 6 5 15 Submit to IRCO/FDEP for Review 1 4 5 Incorporate IRCO/FDEP Comments 1 4 5 SJRWMD Permit Prepare Site Plans 2 4 4 10 Prepare Permit Application 4 5 9 Prepare Site Plan Review Checklist 2 2 Submit to SJRWMD for Review 1 4 5 Incorporate SJRWMD Comments 1 4 5 Review Meeting with the City 4 4 Prepare/Submit Contract Documents 8 16 2 26 Quality Control 2 2 Phase 8 -Final Design Hours 2 11 22 131 129 38 44 377 Phase B -Final Design Fee $390 $1,826 $3,652 $18,340 $13,545 $3,040 $3,256 $44,049.00 Phase C -Bidding Advertise and Coordinate 4 4 Distribute Bidding Documents 2 2 Pre-Bid Conference 4 4 8 Answers to Bidders/Issue Addenda 4 8 12 Bid Opening , 0 Review Bids for Responsiveness 2 2 4 g Certified Bid Tabs/Award Contract 4 4 8 Contract Preparation 2 8 10 Phase C-Bidding Hours 0 6 ~ 0 14 0 0 32 52 Phase C -Bidding Fee $0 $996 $0 $1,960 $0 $0 $2,368 $5,324.00 Labor Totals (LUMP SUM) Total Estimated Hours: 6 37 49 227 191 59 93 662 Tota/EstimatedLaborCosts(LumpSum) $1,170 $6,142 $8,134 $31,780 $20,055 $4,720 $6,882 $78,883.00 Phase E -Design Subconsultants (Lump Sum) Topographic Survey $6,000.00 7/31 /2008 Page B-2 of 3 Exhibit B :Hour and Fee Estimate Sebastian Municipal Airport Airport Drive East Extension (O .a N m ~ ~ N c o .~ ~ y ~ c ~ rn U 'c <O C ~ ~° Item/Task Description C ~~ a i C ° 1O _ .C ~ N °' w n ~ °i ~ ~ L a ~ Vl ~ ~ o 2008 Rate a $195.00 a.~ $166.00 c cn~~ $166.00 w~ $140.00 $105.00 $80.00 $74.00 ~ Geotech nical $3,000.00 Fixed Fee on Subconsultants (10%) $900.00 Phase E -Design Subconsultants (Lump Sum) Fee $9,900.00 Phase F -Design Direct Expenses (Lump Sum) Re roduction $500.00 Travel $300.00 Postage $100.00 Phase F -Design Direct Expenses (Lump Sum) Fee $900.00 TOTAL AMOUNT (LUMP SUM): $89,683.00 7/31/2008 5~ Page B-3 of 3 ~~ ~~ d$ 4.-- 4 ~' 0 ~® ~~ ~ ~ a~ $ ~a. r ; 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'•, ~ ~ , _. _.. ~R.~ ® t ~~ ~~ t N '~ ~ 4 ~ ~ - ~ _. ~:. ~ F ~ ~~ . 3 ~.r ~@ _ ~` ~ m ~ . '~ ~: ~_ s •~ 8 ~ ~ ~ ~ . vi a` ~ B ~ ~ ~ p ~' '9h /. ~ ~ .F ~ L~ ® ~ 9 -O ~ ~ ! Q ~ ` ,c ,p ~~ S 1 'B # g ~ I W ~~ ~~ S ~ ~ N y r , ~.P.' 3 : F ,~ t ti O s s ~ % i ~ ~ ~ ~ `f t i 1 r. , aii 3. 9 ~ J f ~ ~ ~ ~ v //,f ,g - `\ j °A, ~ \\ `~ ~ ~ day ~ ~[ y ,, ~ ',, . C ~ s s r N .~~,~ .~ r .'~ 4 ~ ~ _ ~ `. ~ s ~ W a > ~. ~ ,~ ~ ~ .. a y 6' , ~ i ~ ` s m 3 ;~, ~~~h. / \ m fib. ~, a i 9. ~ s O ~ n ~1 ~ 3 ~ ......... - ~ I , A -., _O ~~ y ~~ a .. . ~ ? ?< ~ .~, ~ ~. ~ ~"~ __ v ,_ , __ - - tF .. :: ~ 7S` ; - ~ . ~' nn ~ .. - _ ~ G' .~ ~ F ~ ~ M ..~ a3s$~' ~ .. ""'xv~a. ark `. _._ -- ~~~ 6Z~50-BOOZ/ll/8 o,np~s~~a~o~d d-dIVB00Zoo1-t Z ~' I- C~ U Q w QO ~ ~ ~ ~ 0 O N U O N ~ ~ ~ I Q W~~ O .Q Q O N H Z ui Q Q U 0 0 N (n .. ~ W Q r E O d-~ 3'=, O c~ ¢ rst O :3"s. Z O ~ ~ ~IIIII J ~IIII ti ^^ V u, C[N OF _~` _~ ,~. HOME OF PELICAN ISLAND SEBASTIAN MUNICIPAL AIRPORT 202 AIRPORT DRIVE EAST ~ SEBASTIAN. FL 32958 PHONE 772-228-7001 ~ FAX 772-228-7078 ~ariffin(a~cityofsebastian.or~ MEMORANDUM TO: Mr. Miguel Martinez RE: X26 AIP ~ Planning Project DATE: August 11, 2008 It is recommended that The LPA Group be awarded the contract for the AIP ,,. Planning project at Sebastian Municipal Airport. ~~%~- Joseph Griffin Airport Director City Of Sebastian ~55 b I w~:~. ~~a9~ 5~ clrt of ~`.~~. } ~.~_r_ . HOME OF PELICAN ISLAND 1225 MAIN STREET ~ SEBASTIAN, FLORIDA 32958 TELEPHOf~IE: (772) 589-5330 ~ FAX (772) 589-5570 MEMO Date: 18 August 2008 To: Joe Griffin, Airport Director From: David Fisher, P.E., City Enginee Copy: AV Minner, City Manager Re: Independent Fee Review 2008 Possible FAA Grant Design Projects Dear Joe, In accordance with FAA Advisory Circular 150!5100-14D (ARCHITECTURAL, ENGINEERING, AND PLANN[NG CONSULTANT SERVICES FOR AIRPORT GRANT PROJECTS), we have completed an independent fee review of the fee summary dated 31 July 08 submitted by The LPA Group Incorporated regarding the prospective fees for the "2008 Passible FAA Grant Design Projects" at the Sebastian Municipal Airport. We reviewed the fee summary for projects 1 thru 4 submitted by LPA which includes an outline of justification /scope for each of the four projects and itemized breakdowns of scope and tasks.. Our findings are outlined as follows. Stormwater Master Plan Update -East Basins The prospective !proposed fee of $59,743 includes surveys, modeling, design, permitting, and quality control. This is approximately 30% of the current estimated cost to do requisite improvements. The scope, itemized tasks, hourly rates, estimated hours, and projected outside casts appear to be reasonable. This project is considered to be a smaller but relatively important component of the overall improvement program with main emphasis on survey, design, modeling, and permitting. As such, the higher than normaE percentage of casts allocated to the engineering portion is justified, particularly in view of the extensive stormwater modeling and permitting activities required. 2. Construct Taxiway D Between Taxilanes E and F o The prospective I proposed fee of $47,690 includes surveys, design, permitting, construction plans /contract !estimating, and quality control. This is approximately 4% of the current estimated cost to do the requisite improvements. The scope, itemized tasks, hourly rates, estimated hours, and projected outside costs appear to be reasonable. The prospective /proposed fee provides a comprehensive scope of services in preparation far construction and, in view of the scope and nature of improvements required, is deemed to be a reasonable fee_ Memo /Airport Independent Fee Review 18 August 20D8 / DWF Pg. 7 or 2 5~ 3. Rehabilitate Taxilanes E and F and Apron F • The prospective /proposed fee of $42,970 includes surveys, design, permitting construction plans /contract 1 estimating, and quality control. This is approximately 17% of the current estimated cost to do the requisite improvements. The scope, itemized tasks, hourly rates, estimated hours, and projected outside casts appear to be reasonable. The current estimated total cost of improvements indicates this is considered to be a smaller project and, as such, the higher than normal percentage of costs allocated to the engineering portion is justified. The prospective /proposed fee provides a comprehensive scope of services in preparation for construction and, in view of the scope and nature of improvements required, is deemed to be a reasonable fee. 4. Airport Drive East Extension • The prospective /proposed fee of $89,683 includes surveys, design, permitting, construction plans /contract 1 estimating, and bidding. This is approximately 14% of the current estimated cost to do the requisite improvements. The scope, itemized tasks, hourly rates, estimated hours, and projected outside costs appear to be reasonable. The current estimated total cost of improvements indicates this is considered to be in the range of a smaller project and, as such, the higher than normal percentage of costs allocated to the engineering portion is justified, particularly in view of the extensive permitting activities and related coordination required and for the handling of the bidding process. The prospective /proposed fee provides a comprehensive scope of services in preparation for construction and, in view of the scope and nature of improvements required, is deemed to be a reasonable fee. Total Overa[I - Items 'I thru 4 Above • The overall total of separate prospective !proposed fees for Projects 1 thru 4 noted above is $240,086_ This is approximately 11 % of the current estimated cost to do the proposed improvements. The overall scope, itemized tasks, hourly rates, estimated hours, and projected outside costs appear to be reasonable. The current estimated total cost of improvements indicates this is considered to be in the range to be expected for a group of projects that includes smaller projects calling far surveys, design, permitting, and fairly intensive preconstruction activities and, as such, the percentage of costs allocated to the engineering portion is justified. The prospective /proposed overall schedule of fees provides a comprehensive scope of services in preparation far construction and, in view of the scope and nature of improvements required, including permitting, is deemed to be fair and reasonable. If you have further questions andlor comments, please do not hesitate to contact me. <-~ David Fisher, P.E. City Engineer Cifyof5ebasfian, Florida 772-589-5490 diisher@cityofseb astian.org Memo /Airport Independent Fee Review i 8 August 2008 / QWF Pg. 2 of 2 (s8 Qtt OF y ROME OE PEL(CAPI ISLNF6 City oti Sebastian 1225 Main Street Sebastian. Florida 32958 Subject: Ordinance No. 0-08-09 Agenda No: ~~. ~ ~~ ~~,. Amending Section 38-2 Regarding Time to Department Origin: City Clerk\~~~~~~~- Submit Qualifying Fee of $25 City Clerk: ~ .~ City Attorney: A r for Submittal by: Date. Submitted: 9/2/08 For Agenda of: 9/10/08 Mi net, City Manager Exhibits: 0-08-09, Charter Section 4.02, FS 99.092 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT In March of 2007, Sebastian voters approved several amendments to the City Charter, one of them being a move from the 45 to 60 day official qualifying period to 60 to 75 days to comply with Florida law which had added a 46th day campaign report for general elections. In amending that Charter section, a very old Code section 38-2 which sets out the $25 qualifying fee was overlooked. It still references 45 days and needs to be changed to 60 days. Just for further information, this section imposing a $25 qualifying fee has been in place for as long as I can remember, and without it, we would be required by Florida Statutes Section 99.092 to charge a fee of $108 which is 3% of the annual salary of the office to qualify. We just need to change that 45 reference to 60. RECOMMENDED ACTION Pass Ordinance No. 0-08-09 on first reading and schedule public hearing for September 24, 2008 for final adoption. I I 59 b ~Qn 6~ pas e (~D ORDINANCE NO. 0-08-09 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 38-2 PERTAINING TO THE CITY QUALIFYING FEE; PROVIDING .FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Charter was amended at the March 2007 election to change the official qualifying period to 60 to 75 days prior to the general election to comply with the State of Florida campaign reporting dates for general elections which start on the 46th day prior to the election; and WHEREAS, Code of Ordinances section 38-2 on the qualifying fee provides that payment of the fee takes place no less than 45 days prior to the election and it should read no less than 60 days to be compatible with the new qualifying period established in the Charter. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That section 38-2 of the Code of Ordinances, City of Sebastian, Florida is hereby amended to read as follows: "Sec. 38-2. Forms of petition; filing fee. The city clerk shall furnish oaths as prescribed in section 38-1. Each candidate shall pay a qualifying fee of $25.00 to the city clerk at the time written acceptance is filed with the city clerk. Such filing fee shall not be refundable and shall be deposited into the general funds of the city to help defray election expenses. The oath together with the filing fee and other forms or documents required to be filed by candidates under Florida law shall be filed with the city clerk, not less than 45 60 days prior to the election date. Section 2. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 3. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this (~. Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 4. EFFECTIVE DATE. This Ordinance shall take effect immediately. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Andrea Coy Vice Mayor Sal Neglia Councilmember AI Paternoster Councilmember Dale Simchick Councilmember Eugene Wolff The Mayor thereupon declared this Ordinance duly passed and adopted this 24tH day of September, 2008. CITY OF SEBASTIAN, FLORIDA By: Andrea Coy, Mayor ATTEST: Approved as to form and legality for reliance by the City of Sebastian only: Sally A. Maio, MMC City Clerk Rich Stringer, City Attorney ~1 § 4.02 SEBASTIAN CODE Sec. 4.02. Filing of candidate's oath;-fee. (a) Each candidate, in order to qualify for election to the office of council member, shall take and subscribe to an oath or affirmation in writing. A printed copy of the oath or affirmation shall be furnished to the candidate by the city clerk and shall comply with the provisions of Florida law. (b) The oath set forth in subsection (a) shall be filed with the city clerk at least sixty (60) days, but no more than seventy-five (75) days, prior to the day of the election, along with payment of a nonrefundable filing fee in an amount to be set forth by Code. (Ord. No. 0-91-29, § 1, 1-8-92; Ord. No. 0-93-04, § 1, 1-27-93; Ord. No. 0-99-31, § 1, 11-3-99, election of 3-14-00; Ord. No. 0-06-17, § 1, 10-11-06) Sec. 4.03. Reserved. Editor's note-Section 4.03, pertaining to special municipal elections to elect elective officers was repealed in its entirety by Ord. No. 0-93-04, § 2, adopted January 27, 1993. Sec. 4.04. Special election for other purposes. A special election for a purpose other than the nomination or election of city officials, may be authorized by resolution at any time by the city council; provided, not less than thirty (30) days nor more than sixty (60) days intervene between the date of the adoption of the resolution and the date of the election, unless a different time be otherwise provided in this Charter by ordinance or by statutory law or constitutional provisions, under authority of which the election is called. Any matter or matters which by the terms of this Charter, which may be submitted to the electors of the city at any special election, may be submitted and voted upon at the regular municipal election. Sec. 4.05. Reserved. Editor's note-Ord. No. 0-06-17, § 2, adopted Oct. 11, 2006, repealed § 4.05, which pertained to calling an election by resolution and derived from the original codification. Sec. 4.06. Reserved. Editor's note-Section 4.06, pertaining to election precincts and polling places and the right for the city to designate same, derived from Ord. No. 0-91-29, § 1, adopted January 8, 1992. Ord. No. 0-93-04, § 3, adopted January 27, 1993, repealed this section in its entirety. Sec. 4.07. Elections-how arranged; inspectors and clerks. The city council, in conjunction with the city clerk, shall make all necessary arrangements for holding all city elections and shall declare the results thereof. Prior to the qualifying dates provided herein [t]he city council shall adopt a resolution calling any such election, stating therein where the election shall be held, and naming the different offices to be filled, or questions to be decided, and shall cause the notice of the election to be published in accordance with Florida law. (Ord. No. 0-91-29, § 1, 1-8-92; Ord. No. 0-93-04, § 4, 1-27-93; Ord. No. 0-06-17, § 3, 10-11-06) Supp. No. 40 CHT:16 ~~ CANDIDATES F.S. 2007 F.S. 2007 ;s. a, s, ch. subsection (2) shall result in forfeiture of ballot ppsition ~s. ,soo7, for the candidate for Governor for the general election. 1; s. 1, ch. History.-s. 1, ch. 99-140; s. 45, ch. 2001-40; s. 12, ch. 2005-277; s. 6, ch. 870, 1951; 2005-286. i9-84; s. 1, :h. 67-531; 2; s. 1, cn. 99.081 United States Senators elected in general .s; s. 2. cn. election.-United States Senators from Florida shall be 7; s. 6, ch. ss-,ss; 5. elected at the general election held preceding the expi- s. s,, ch. ration of the present term of office, and such election ,. shall conform as nearly as practicable to the methods provided for the election of state officers. ?gUlre- History.-s. 3, ch. 26870, 1951; s. 6, ch. 77-175; s. 7, ch. 89-338- Note.-Former s. 106.07. ~ candi- i bythe 99.091 Representatives to Congress.- (1) A Representative to Congress shall be elected in and for each congressional district at each general Itenant election. (2) When Florida is entitled to additional represent- ring the atives according to the fast census, representatives ~r shall shall be elected from the state at large and at large thereafter until the state is redistricted by the Legisla- t mate. ture. t0 the History.-ss. 2, 3, ch. 3879, 1889; RS 157; s. 4, ch. 4328, 1895; s. 3, ch. 4537, 1697; GS 174; RGS 218; CGL 253; s. 2, ch. 25383, 1949; s. 3, ch. 26870, 1951; s. s, cn. 77-ns. ring th Note.-Former s. 98.07. ~r Lie - fState: 99.092 Qualifying fee of candidate; notification of 39.021, Department of State- s it is to (1) Each person seeking to qualify for nomination signa- or election to any office, except a person seeking to qualify by the petition process pursuant to s. 99.095 signed and except a person seeking to qualify as a write-in candidate, shall pay a qualifying fee, which shall con- ~ state- sist of a filing. fee and election assessment, to the offi- by s. cer with whom the person qualifies, and any party assessment levied, and shall attach the original or ~I inter- signed duplicate of the receipt for his or her party ation. A assessment or pay the same, in accordance with the closure provisions of s. 103.121, at the time of filing his or her ping for other qualifying papers. The amount of the filing fee is time of 3 percent of the annual salary of the office. The amount of the election assessment is 1 percent of the annual Gover- salary of the office sought. The election assessment t fee or shall be deposited into the Elections Commission Trust btained Fund. The amount of the party assessment is 2 percent ignated of the annual salary. The annual salary of the office for purposes of computing the filing fee, election assess- t by the ment, and party assessment shall be computed by mul- ~quired tiplying 12 times the monthly salary, excluding any spe- ced on cial qualification pay, authorized for such office as of July 1 immediately preceding the first day of qualifying. late for No qualifying fee shall be returned to the candidate election unless the candidate withdraws his or her candidacy the pri- before the last date to qualify. If a candidate dies prior nt Gov- to an election and has not withdrawn his or her candi- ~lify no dacy before the last date to qualify, the candidate's ed in s. qualifying fee shall be returned to his or her designated nor has beneficiary, and, if the filing fee or any portion thereof he end has been transferred to the political party of the candi- 31, the date, the Secretary of State shall direct the party to ~ lieu of return that portion to the designated beneficiary of the allot. candidate. idate to (2) The supervisor of elections shall, immediately ;ified in after the last day for qualifying, submit to the Depart- CANDIDATES ment of State a list containing the names, party affilia- (4)(a) C tions, and addresses of all candidates and the offices state, multic for which they qualified. office shall t History.-s. 24, ch. 6469, 1913; RGS 328; CGL 385; s. 3, ch. 26870, 1951; s. ch. 29934, 1955; s. 4, ch. 65-378; s. 1, ch. 67-531; ss. 10, 35, ch. 69-106: s. 12 7th day bet , on. ss-2s,; s. 1, ch. 7a-1,s; s. 1, cn. 7s-123: s. ,, cn. 7s-247; 5. s, cn. 77-ns: s the office sc , s. 28, cn. 7s-4oo; s. a, cn. e1-,os; s. ,, ch. 63-za2; s. s, cn. 6s-336; s. ,, ch. 91-707; s. 537, ch. 95-147; s. it, ch._97-13; s. 2, ch. 99-140; s. 10, ch. 99-378; s the requires ,3, cn. zoos-277. - and shall n. Note.-Former ss. 102.31, 99.031. (b) FOr 99.093 Municipal candidates; election assess- district offic ment.- sorshall de (1) Each person seeking to qualify for nomination natures ha: or election to a municipal office shall pay, at the time of date. qualifying for office, an election assessment. The elec- (5) If th tion assessment shall be an amount equal to 1 percent obtained, tt of the annual salary of the office sought. Within 30 days s. 99.061. after the c{ose of qualifying, the qualifying officer shall History.-s.2 s. 9, ch. 90-315; forward all assessments collected pursuant to this sec- Zoos-277; s. 9. tion to the Department of State for deposit in the Elec- tions Commission Trust Fund. 99.0955 (2) Any person seeking to qualify for nomination or on general election to a municipal office who is unable to pay the (1) Eac election assessment without imposing an undue bur- candidate den on personal resources or on resources otherwise qualifying I available to him or her shall, upon written certification of by the pefi such inability given under oath to the qualifying officer, officer anc be exempt from paying the election assessment. stances pr History.-s. 9, ch. 89-338; s. 2, ch. 91-107; s. 538, ch. 95-147; s. 12, ch. 97-13. candidate 99.095 Petition process in lieu of a qualifying fee the genera and party assessment.- (2) Ths (1) A person who seeks to qualify as a candidate affiliation for any office and who meets the petition requirements assessme of this section is not required to pay the qualifying fee to the Dep or party assessment required by this chapter. General R (2)(a) Except as provided in paragraph (b), a candi- the super` date must obtain the number of signatures of voters in general re the geographical area represented by the office sought ae 2!~h 8 equal to at least 1 percent of the total number of regis- 7 -t s- ss-26o; s. a, ci tered voters of that geographical area, as shown by the Note.-Four compilation by the department for the immediately pre- ceding general election. Signatures may not be 99.096 obtained until the candidate has filed the appointment ballot.-E of campaign treasurer and designation of campaign a candida depository pursuant to s. 106.021. qualifying (b) A candidate for a special district office shall if one has obtain 25 signatures of voters in the geographical area by the pe represented by the office sought. officer an (c) The format of the petition shall be prescribed by provided the division and shall be used by candidates to repro- 5.3' cn his-,e duce petitions for circulation. If the candidate is running ss-1a7: 5.3, r for an office that requires a group or district designa- Note= Forr tion, the petition must indicate that designation and, if it does not, the signatures are not valid. A separate 99.096: petition is required for each candidate. tion in ye (3) Each petition must be submitted before noon of (1) In the 28th day .preceding the first day of the qualifying represen period for the office sought to the supervisor of elec- House of tions of the county in which such petition was circu- the petitic lated. Each supervisor shall check the signatures on at least t! the petitions to verify their status as voters in the 1 percen county, district, or other geographica- area represented office bei by the office sought. No later than the 7th day before (2) F' the first day of the qualifying period, the supervisor shall tion" men cerify the number of valid signatures. the most I Cl7T 6F ~~~r~~~ ~,=`',I ~~ HOThE aF PF3 ICRIV ISL+~.F#6 1225 Main Street Sebastian, Florida 32958 Subject: Meeting Schedule for Agenda No: U ~S. l O J November and December 2008 ,..,~ :~ Department Origin: City Clerk/City ~ , l~ A ro d for Submittal by: Manager ~--~ Cit Att y orney: I inn r, City Manager Date Submitted: 9/2/08 For Agenda of: 9/10/08 Exhibits: November and December Calendars Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT Each year City Council reviews and adjusts its meeting schedules for November and December to accommodate holiday schedules. Regular Meetings for November are scheduled for the 12tH and 26tH. The 26tH is the night before Thanksgiving. City Hall will be closed on Thursday, November 27tH and Frida y, November 28tH. You may wish to reschedule or cancel the n November 26t regular meeting. The newly seated City Council will meet on November 12th for the first time. Regular Meetings for December will fall on the 10th and 24tH. City Hall will be closed on Wednesday, December 24t" and Thursday, December 25tH. You may wish to reschedule or cancel the December 24tH meeting. If you wish to reschedule, we recommend meetings for December be held on December 3~d and 17tH RECOMMENDED ACTION Recommend November and December schedule as follows: November 12tH December 10tH Or ~ December 3Fd and 17tH J bla~i~ ~~~ ~~ •~ ~ -~. ~ ~ r 00 r N N ~ C .~ . ~ Y Q ~ ( C '_p ~ ~ ~ - O N ti r N I- 2 (~ C .~ . ~ ~ 'D ' Y ~ C ~ O ~ I` -~ O ~ N N I- U N ~ ~ ~ ~ ~ ~ ~ a~ ~~ ~~~ ~ ~Cn~~ ~ N(~~~ (a ~ L O ~ ~ U N tt U W r r 00 Ln r N ~ C • ~ ~ O L ca -~ ' ~ ~ N U ~ N ' ~ M ~(~~W~(n ~ N i • C ~ N 07 ~ N M ~~~ ~~ -~. 1~ • M O i` ~ ~O r N N ~ to r N t F~ (B ~ ~ ~ r r 00 r 'i fn ~ ~ O N U U N ~ ~ ~ ~ O ~ +~ ~ M O U ~ ~ r(~~~ ti r d' U ~ ~ ~ > Ncn~~UW r M N t0 M O N O r N M • r N N ~ r 00 ~ ~ ~ r 00 1` r N N Council Meetings for Remainder of Year (includes CRA and Bd. Of Adjustment September 8, 2008 - Special Meeting for 1 Sc Budget Hearing/Tentative Adoption - 6 pm September 10, 2008 -Regular Meeting - 6:30 pm September 17, 2008 -CRA Meeting -CRA Budget Hearing and Adoption - 5 pm September 17, 2008 -Special Meeting - 2"d Budget Hearing/Final Adoption - 6 pm September 24, 2008 -Regular Meeting - 6:30 pm October 8, 2008 -Regular Meeting - 6:30 pm October 22, 2008 -Regular Meeting - 6:30 pm November 10, 2008 - Special Meeting for Election Results/Swearing In - November 12, 2008 - Regular Meeting - 6:30 pm November 26, 2008 - Regular Meeting - 6:30 pm (subject to change) December 10, 2008 - Regular Meeting - 6:30 pm December 24, 2008 - Regular Meeting - 6:30 pm (subject to change) (~ql