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HomeMy WebLinkAbout08272008~~ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, AUGUST 27, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Coy called the regular meeting to order at 7:00 p.m. 2. Council Member Simchick led the Pledge of Allegiance. 3. A moment of silence was held. 4. Council Member Simchick read the Civility Pledge. We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. 5. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin Growth Management Director, Rebecca Grohall Police Lieutenant, Michelle Morris Police Lieutenant, Greg Witt MIS Systems Analyst, Barbara Brooke-Reese 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members None. 7. ITEMS CARRIED FORWARD FROM THE AUGUST 13, 2008 AGENDA 08.014 A. Set New Bi-Annual Goals for Charter Officers As Required by Resolution R-07-31 ~-~ (City Clerk Transmittal, R-07-31, January Goals) Council began the discussion with the City Manager's goals. Regular City Council Meeting August 27, 2008 Page Two Mr. Neglia requested in addition to the goals listed, that the City Manager find more ways to "go green," and redesign of the CAVCORP property. Mayor Coy requested the implementation of the Economic Development Plan as part of goal number two. She said his goal number one is on-going. Mr. Wolff asked the City Manager to explore alternative revenue sources. Ms. Simchick agreed, seek alternative revenue sources, asked the properties along the east side of Indian River Drive be visually color-coded as owned/for sale- occupied/unoccupied-residential/commercial map to see if it can be donated or traded for conservation easements, the City should "go green," and asked about the comprehensive plan update. The City Manager said he would get the comp plan update to Council in four to eight weeks. Mr. Paternoster said due to the complaints he receives and people not getting answers, he suggested a liaison for the citizens; a fagade, sign and landscape program for all of the businesses within the City; more interfacing between the Building Department and Growth Management Department; the City Manager show more concern for the residents and their needs; and, grants for police officers. Mayor Coy recapped the City Manager's goals -seek green energy/green City -seek alternative revenue sources -expand fagade, sign, and landscape grant program throughout the City -add implementation of economic plan to second goal Mayor Coy asked for the status of the Habitat Conservation Plan (HCP). The City Attorney said there has been progress made but the City feels the entire airport property was covered in the plan but U.S. Fish and Wildlife Service (USFWS) feels only 80 acres is covered and they cannot identify which 80 acres. The City Manager explained most of his goals have been accomplished and some are unattainable; the property tax monitoring is on-going; the HCP is a neglible issue; in regard to the streamlining of the Growth Management Department and Building Department he said it is known where the City is on this and suggested having an outside group review more of the Growth Management work; offered to find green energy but cautioned it has been found that solar panels do not take enough off electric bills to be worthwhile; offered to look at the CAVCORP property; noted that he is responsible for City Hall's response to residents and it can be measured by the phone call complaints that Council receives; noted the City will need outside help to revise the Land Development Code but can start internally; and grants can be sought for police officers and the expansion of the fagade, sign and landscape program to CR512 businesses. The City Attorney cautioned it was premature to revise the Land Development Code as legally it must be done after the comprehensive plan is updated. 2 Regular City Council Meeting August 27, 2008 Page Three The City Manager added his personal goals which included: replacing the Collier Creek Canal bulkhead, looking at Indian River Drive properties, continuing with the quarter round installation, and improve the Potomac Drive drainage. Mr. Wolff said the City Attorney gave Council a memo regarding his current projects on Monday. He noted that continued effort with the ISBA (Interlocal Services Boundary Agreement) and Fellsmere litigation matters are warranted, however, the City Attorney's intent to revamp the sign regulations might be a major undertaking for him at this time. The City Attorney said the big decisions to be made are what kind of signs do we want to allow and there will be a lot of workshops to accomplish this. Mr. Wolff asked him to continue improving his communication with Council. Mr. Paternoster also asked for communication improvements and statute/case law citations when referenced in backup material. Mr. Neglia agreed with Mr. Wolff and Mr. Paternoster. Mayor Coy said ISBA is a big issue for her and a revision of the Land Development Code. The City Attorney said there is some LDC spot checking that could be done such as revising non-conforming site language. Mr. Neglia asked when the Fellsmere issue will proceed. The City Attorney said Fellsmere is doing some comp plan changes which the City will have the opportunity to comment on and watch out for our interests. Ms. Simchick said she has been formulating thoughts on past Board of Adjustment hearings and requested the City Attorney research a stamp of liability to say, "Applicant is aware of City of Sebastian codes. Any corrections or remedies before, during, or after construction is sole responsibility and correction of applicant," signed by the applicant so the Board of Adjustment won't have King Solomon type situations. The City Attorney said staff has found unexplained, unsigned notes in building files which should be tightened up with better procedures. Mayor Coy summarized that goals one and two should be continued with the Economic Development Plan; continue Council communication; ISBA; and, a legal disclaimer stamp. The City Clerk was asked to continue to do the good job that she does. Mr. Wolff complimented the Clerk's staff during her recent absence. The Mayor read section two of the resolution regarding charter officer evaluations and asked her colleagues to abide with the evaluation procedure or modify it. 08.098 B. City Attorney -Political Campaign Sign Consideration (No Backup) The City Attorney explained the precedence of this item and requested Council formally suspend the 30 day installation time for political signs. Regular City Council Meeting August 27, 2008 Page Four In response to Mr. Wolff, the City Attorney said an opinion sign is allowed in people's yard as long as it is within size parameters. Ms. Simchick asked why the unsightly signs in the triangle are not being enforced. The City Attorney said private property comes out to five feet from the last pine tree on the property and the rest is public right-of-way. The City Manager said it is being monitored and think most of the signs are on private property. Ms. Simchick asked for an explanation of the suspension. The Growth Management Director read the section that would be suspended: Section. 54-3-16.5(4)(d) Political signs. Posting times limits. It shall be unlawful for any person to post a political sign more than 30 days prior to the election in which the candidate's name or the issue will appear, and it shall be unlawful to fail to remove a political sign within five days after the election in which the candidate is eliminated or elected or the issue is approved or disapproved. The Clerk asked about the five day removal time. The Growth Management Director quoted section (e) of the same section. The City Attorney said the removal time would remain in effect. Ms. Simchick asked when this would go into effect for next year's election. The City Attorney said if a new sign code is not adopted by then, it will be addressed as it happens. Mr. Paternoster added if the Council did not do something about this, someone along the line will; and he was aware of the City Attorney working with the Florida League of Cities on this. The City Attorney said it is a matter of leveling the playing field and asked Council to formally consent that the City will suspend the 30 day time limit. Mayor Coy thanked the candidates that honored the City's code. Ms. Simchick thanked those who took them down for tropical storm Fay. In response to the Mayor about next year, the Clerk said city candidates can't advertise until they have declared candidacy. Ms. Simchick asked if we will have signs around the clock, year round The City Attorney said for the time being, you do have to file papers to make expenditures to put up the large scale signs and we will have it addressed before it becomes a big problem. Ms. Simchick asked why we don't go fora 60 day time limit. The City Attorney said the ruling is based on the content of the sign, which could be political content; and the 11th Circuit Court is looking for what is on the sign. He said the model sign code, being driven by the billboard industry, is shaping up that you can have as many signs of a certain size in a certain section of your yard and it doesn't matter what they say. 4 Regular City Council Meeting August 27, 2008 Page Five MOTION by Mr. Paternoster, SECOND by Mr. Neglia that the time frame for the installation of political signs be suspended indefinitely in code section 54-3-16.5 (4)(d) passed with a voice vote of 4-1. (Wolff-nay) Public Barbara Sieman, Sebastian, said she agrees with Mr. Neglia, the signs could be dangerous during storms and they are an eyesore. Cindy Falco said she is perplexed because the only signs out are Mr. Neglia's and Mr. Gillmor's. Ms. Simchick said she had the signs removed. Ms. Simchick asked about political banners. The Growth Management Director said if banners are considered a first amendment right, they are allowed on private property and if they say paid political advertising Code Enforcement tries to make sure it conforms to the political sign code. Mr. Wolff asked Ms. Simchick why she had the candidate signs removed. She said she called the property owner and advised them it was not in the time frame. Mr. Neglia said he asked property owners to remove the signs as well even though the City Attorney and City Manager advised him it would not be enforced. Mr. Paternoster asked Mr. Neglia if he asked the City Attorney if it would be enforced. The City Attorney said this started with the County candidates because it is unenforceable and we have advised candidates of our rules and asked them to comply. The Mayor said she remembered that at the last Council meeting she asked all participants to comply. The Mayor called for a break at 8:13 p.m. and reconvened with all members present at 8:22 p.m. 8. PROCLAMATIONS AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 08.099 A. Certificate of Appreciation to City of Sebastian Volunteers for Participation in 1St Annual Treasure Coast Waterway Cleanup on July 19, 2008 from Marine Industries Association of the Treasure Coast, Inc. The Mayor read a certificate from the Marine Industries Association and thanked all volunteers who participated. 08.028 B. Presentation by Karen Deigl, Senior Resource Association Ms. Deigl, President, thanked Council for allowing her to respond to citizens' concerns regarding the adult congregate meal program. She explained the adult day care is licensed to care for 40 individuals with specific regulations that don't allow the co- Regular City Council Meeting August 27, 2008 Page Six mingling of the two programs. She said financial restraints reduced the congregate meal hours but they have since worked out an arrangement with the seniors who expressed their concerns. She urged everyone to work together so that seniors may live happier, healthier, and longer lives. Mayor Coy asked that this be agendized so that the public may comment; and she asked for philanthropists and volunteers to contact Ms. Deigl at 569-0760. C. Brief Announcements Mr. Wolff invited everyone to attend Shakespeare's Henry V presented by Cambridge University at the Sebastian River High School on September 3, 2008 at 7:30 p.m. Mr. Neglia thanked everyone who sent him well wishes during his recent surgery. He said the memorial service for Police K-9 Gunner was very nice; and noted there is an Ecumenical food pantry box in City Hall's lobby for anyone that would like to make a donation. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. s-1s A. Approval of Minutes - 8/13/08 Regular Meeting MOTION by Mr. Paternoster, SECOND by Ms. Simchick to approve item A of the consent agenda passed with a voice vote of 5-0. 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 19-29 A. Fill Vacant Committee Positions (City Clerk Transmittal, Applications, Ad) 08.025 i. Natural Resources Board -Regular Member Position -Term to Expire 7/1 /2011 The applicant was not in attendance and Mr. Paternoster asked that this be postponed to the next meeting so he could attend. 08.001 ii. Parks & Recreation Advisory Committee -Regular Member Position - Term to Expire 5/21/2011 Mr. Seaman stated he was on a park committee in New Jersey and he would now like to serve the Sebastian community. MOTION by Mr. Neglia, SECOND by Mr. Paternoster to appoint Mr. Seaman passed with a voice vote of 5-0. 6 Regular City Council Meeting August 27, 2008 Page Seven 08.047 iii. Planning & Zoning Commission -Alternate Member Position -Term to Expire 11/1/2010 Mr. Neuberger said he has finally retired and would also like to serve the community. MOTION by Mr. Paternoster, SECOND by Mr. Neglia to appoint Mr. Neuberger to the Planning and Zoning Commission passed with a voice vote of 5-0. 11. PUBLIC HEARINGS 08.077 A. Second Reading and Public Hearing on Ordinance No. 0-08-08 -Overgrown 31-42 Lots (GMD Transmittal E-Mail, Palm Bay Ordinance, 0-08-08) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 66-3, NUISANCES: ILLUSTRATIVE ENUMERATION; PROVIDING FOR DEVELOPMENT OF GUIDELINES, CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. (PJ 8/17/08) The City Attorney read Ordinance No. 0-08-08 by title and said he has received two language changes from the USFWS. The Mayor opened the public hearing at 8:44 p.m. Public Input Richard Gillmor, 744 Kroegel Avenue, said there is community concern that everyone will have to mow five feet back and asked that it be made known that this will only affect parties who have complaints filed. Mr. Paternoster clarified that the individual making the complaint has to be affected by the overgrown lot. The City Attorney also clarified that this will go into effect if the overgrown lot is next door to an improved lot, and the two triggers are when the growth is a danger or will damage the next lot; or the growth is an unreasonable maintenance burden on the improved lot. The City Attorney said if the landowner doesn't think it is a nuisance, they get to request a hearing before the special magistrate. Mayor Coy asked where it is written in the ordinance that the adjacent land owner has to be affected. The City Attorney said that is to be an administrative matter where the City Manager will trust the directive of his Code Enforcement officers. Mayor Coy asked if this could be included in the ordinance and Mr. Paternoster agreed so that it isn't left up to interpretation. The City Attorney advised a rule written to be enforced only when someone complains will be challenged. The Growth Management Director said it will be a bit of a balancing act and they have tried to work with caller anonymity in the past. The City Manager said he understands everyone's concerns but the issue is there are folks who complain and the City will look at affected parties. 7 Regular City Council Meeting August 27, 2008 Page Eight Ms. Simchick asked if anonymous complaints will be taken. The City Attorney explained the first action will be that the Code Enforcement Officer will go out and talk to the affected parties. Larry McMaster, 1641 Laconia Street, said he has this exact situation that Council is discussing. The City Manager said this ordinance will trigger the City to take a look at the lots but will not remove the trees unless they are a public safety violation. The City Attorney offered that at the end of the final sentence in section one, the Language, "see Resolution No. R-08-14" be added so that it is always known there are further guidelines. The Mayor closed the formal hearing at 9:05 p.m. MOTION by Mr. Paternoster, SECOND by Mr. Neglia to approve Ordinance No. 0-08-08 as amended by the City Attorney. Mr. Wolff expressed reservations that this could be used against neighbors but people will do the right thing. Ms. Simchick asked for an update in six months to see how many complaints have been received and the costs to the City. Mr. Paternoster asked the City Attorney to explore avenues that the lien would survive the foreclosure process. The City Attorney said in our nuisance abatement code there is a provision that a nuisance abatement lien is equal in dignity to the lien of taxes which allows it to survive foreclosure. Roll call on the motion was as follows: Ayes: Wolff, Coy, Neglia, Paternoster, Simchick Nays: None 5-0. In response to the Mayor Coy, the City Attorney said this ordinance is effective in 30 days. 12. UNFINISHED BUSINESS 08.077 A. Resolution No. R-08-14 -Guidelines for Protective Species (R-08-14) 43-44 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING GUIDELINES FOR PROTECTION OF PROTECTED ANIMAL AND PLANT SPECIES IN REVIEW OF LAND CLEARING ACTIVITIES; PROVIDING FOR CONFLICT; PROVIDING FOR AN EFFECTIVE DATE. The City Manager said this resolution outlines the rules of engagement for staff to execute the previous ordinance. He recommended adding the USFWS comments and passing the resolution. 8 Regular City Council Meeting August 27, 2008 Page Nine The City Attorney read the comments into the record. Under Section 1, I I substitute the first sentence with the following: Clearing on the parcels covered in the city of Sebastian area-wide Habitat Conservation plan should not occur during the Florida scrub jay (Aphelocoma coerulescens) nesting season. Section 1, III Substitute the entire sentence with: If the lot is inhabited by gopher tortoise (Gopherus polyphemis) or other state of federally listed species, a permit from the Florida Fish and Wildlife Conservation Commission (FWCC) or USFWS may be required. Mayor Coy asked if the City has to do the scrub jay survey. The Growth Management Director said it could be done in-house. Cindy Falco, Sebastian, asked if the property owner has to pay for the survey. The Growth Management Director said the City provides the survey as a courtesy but the species can only be removed by authorized agencies; the City can give hand clearing instructions for the five foot strips; and, homeowners can apply for a no-fee permit to have a tortoise removed. MOTION by Mr. Neglia, SECOND by Mr. Paternoster to approve Resolution No. R-08-14 as amended with the recommendations by the USFWS. Roll call on the motion was as follows: Ayes: Coy, Neglia, Paternoster, Simchick, Wolff Nays: None 5-0. 13. PUBLIC INPUT Public Input for each individual is five minutes; however, it can be extended or terminated by a majority vote of Council members present. Hattie Seidenspinner said some of the seniors who attend the senior center have been told that the bus is filled up which is not true. She also said that there is another door at the center that wasn't damaged in the storms they could use to access the congregation room instead of being bussed to another location. Esther Frost said she has been going to the senior center since 1990 and asked why they have to go to the Community Center. Mayor Coy explained Tropical Storm Fay flooded the building and the center must follow regulations or they could lose their funding. Mayor Coy assured her that she was working on some other plans to increase congregate hours at the center. Chuck Neuberger said there must be something the County could do to help the senior center. 9 Regular City Council Meeting August 27, 2008 Page Ten Todd Klitenic said Environmental Planner, Margie Reynolds does a good job with grants but the Natural Resources Board is getting destroyed because of her leadership. He said the last three members that quit gave him permission to say they quit the board because of Ms. Reynolds. He said he has asked local activist Jim Sunnycalb to join the committee but he won't which may be because of Ms. Reynolds. Ms. Simchick said she has spoken to Mr. Sunnycalb who chooses not to join because he would like to speak to Council as an individual and not represent an entity. Mayor Coy said she has held conference calls with Mr. Sunnycalb and Ms. Reynolds and has not found any animosity. Mr. Wolff said he attended the last board meeting and found the membership in jeopardy and they touched on many different things which may be hindering the board. He suggested when the membership increases a joint meeting could be held to give direction. Mayor Coy asked this be agendized so it can be discussed further amongst Council. Mr. Neglia said this should take place quickly since the chair expressed her interest in resigning. He said either give the board direction or do away with them. The Clerk said her staff who have acted as recording secretaries for the board have discussed their frustrations with her. She said she and Ms. Cyr had met with the Chair, Ginny Koerner and the City Manager to discuss the Board's direction and gave them a proposed outline of the Code's provisions and the Board's goals to find ways to achieve them. She said they had a productive meeting but then by the next meeting Ms. Koerner was ready to resign so something needs to be done. The City Manager said he did not intend to provide input but he has tried to provide staff and finds the committee is failing because there is not a delineated mission for them. He requested serious consideration of sunsetting the board. Cindy Falco, Sebastian, said people are occupying the dilapidated Archie Smith fish house which could be a liability to the City. Mayor Coy asked the City Manager to contact the County Administrator to post a "no trespassing" sign. Barbara Sieman, Sebastian, thanked the City for their ongoing efforts with the drainage issues especially with the last storm. Ms. Sieman said she would like to see the public hearings on charter officer evaluations eliminated as it isn't necessary. 14. NEW BUSINESS -None 15. CITY ATTORNEY MATTERS -None. 16. CITY MANAGER MATTERS 08.100 A. Tropical Storm Fay -Summary Report (no backup) The City Manager referenced a report he gave Council indicating the City's strengths and weaknesses during the last tropical storm (see attached). He thanked the work crews for 10 Regular City Council Meeting August 27, 2008 Page Eleven their assistance and dedication and noted he planned to move quickly on the weak areas in his report. 17. CITY CLERK MATTERS The City Clerk noted candidate qualifying period ends September 5, 2008. 18. CITY COUNCIL MATTERS A. Mr. Paternoster Mr. Paternoster said in reference to the last speaker, holding public evaluations of the officers are the only way to let the public tell Council how the officers are doing. He said he has been receiving a lot of Waste Management complaints regarding recyclables and yard debris. He asked the City Manager to check into these two matters. B. Ms. Simchick MOTION by Ms. Simchick, SECOND by Mayor Coy to extend the meeting, if needed, passed on a voice vote of 5-0. C. Mr. Wolff Mr. Wolff said he finds the rule that 45 square feet is needed for each person in adult day care intriguing as they have just received permission to double the occupancy which is why the residents are expressing their concerns. He suggested reaching out to the community to generate some money for the seniors. He asked the other members if they had ideas. Mr. Wolff noted at the last budget workshop it was mentioned that the election costs have increased even though we have changed our election time to coincide with the County and he has asked Kay Clem, Supervisor of Elections, to come to the next City Council meeting to explain the fee she charges. D. Mayor Coy Mayor Coy said there are some temporary and long term solutions available for the senior center and she sees the need to stay as two separate programs. She said she is locating temporary sites for the self-propelled seniors and asked the churches to consider providing space for the congregate meal program. She said for the long term, a county- wide needs survey should be done to determine what needs to be provided which may be funded by recreational impact fees. Ms. Simchick said the programs should stay separate because the two groups are at different stages in their lives. 11 Regular City Council Meeting August 27, 2008 Page Twelve Mayor Coy said Waste Management could do a better job in getting around on time and she reminded everyone that the normal debris rules apply. She said she respected Mr. Paternoster's opinion but noted there are many ways to evaluate the charter officers in the sunshine. E. Mr. Neglia Mr. Neglia said the National Night Out was a success and he was glad to get good calls regarding drainage after tropical storm Fay. 19. Being no further business, Mayor Coy adjourned the meeting at 10:09 p.m. Approved at the September 10th, 2008 Regular City Council Meeting. ,~'~ ~._ Andrea Coy, Mayor ATT Sally A. Maio, IMC - Cit/y`Cllerk 12 TO: Members of the Sebasti ity Council FROM: AI Minner, City Mana r RE: TROPICAL STOR -A - MMARY DATE: Wednesday, August 27, 08 Between the dates of Tuesday, August 19, 2008 through Thursday, August 21, 2008, the City of Sebastian received substantial rainfall from Tropical Storm Fay (TSF). While winds associated with this storm were relatively light (highest guest recorded at Sebastian Municipal Airport 42 MPH), the community received 19 inches of rain within a 48-hour period. Per calculations and research provided to the City of Sebastian by Eric Grotke of CDM, this amount of rainfall surpasses the 100-year storm. From SJRWMD rainfall analysis for Northeast Florida, Technical Publication # SJ 88-3, May 1988, Part IV the storm event maps indicate the following: Mean Annual 24 -Hour Maximum Rainfall 4.8 Inches Mean Annual 48 -Hour Maximum Rainfall 5.6 inches Mean Annual 96 -Hour Maximum Rainfall 6.5 inches 10-Year 24-Hour Maximum Rainfall 7.5 inches 25-Year 24-Hour Maximum Rainfall 9.4 inches 100-Year 24-Hour Maximum Rainfall 12.3 inches 10-Year 48-Hour Maximum Rainfall 8.7 inches 25-Year 48-Hour Maximum Rainfall 10.5 inches X00-Year 48-Hour Maximum Rainfall 13.6 inches 10-Year 96-Hour Maximum Rainfall 9.8 inches 25-Year 96-Hour Maximum Rainfall 11.9 inches 100-Year 96-Hour Maximum Rainfall 15.3 inches As a construction guideline, these are the events to which SJRWMD requires stormwater facilities to be designed. Generally, outfalls, retention basins and the like are built to SJRWMD requirements calling to withstand the 25-year storm. From the data above, TSF surpassed the 100-Year storm by nearly 6 inches and even surpassed the rainfall amount for the 100-year storm fora 96-hour event. Even though TSF exceeded the 100-year storm, it did not get classified, in Indian River County, as a national disaster due to the lack of public and private damage. That is a very good thing; however, it means that no federal assistance (FEMA) money will be issued to cover the cost of damaged caused by TSF. Also on the positive note, the City's costs associated with TSF will be very minor. As far as financial loss, those figures have not been computed to date, but will only include small overtime payments and immediately replacing/fixing damaged road crossings that collapsed from the storm. The most comprehensive damage that came from TSF was the flash flooding that occurred in many of the City's streets. The Engineering Department estimates that approximately 15% of the City's thoroughfares were flooded. While most of the stormwater was contained within the ROW, in some spots the water raised approximately 24-30 inches. In addition, housing in proximity to the South Prong of the Sebastian River (Gladiola/Western Concha) were very nearly flooded as the water significantly rose out of the riverbanks. Finally some road surface damage occurred due to road flooding that caused potholes (Barber Street in particular). The greatest relief from the storm came, of course, when the rain stopped as flash flooding significantly subsided and escaped via the City's outfalls. Based on this information, the City of Sebastian reports the following items that highlight our strengths and weakness, while providing an action plan in going forward. PROS STORMWATER DITCHES FUNCTION -Over the past three years, the City has proactively maintained the rear stormwater ditch system. In summer 2005 the state of the rear ditches was in disarray -many being filled with weed/vegetation, debris and invasive vegetation (mostly pepper trees). In FY 2006 a massive investment ($847,617) was made to improve the condition of these ditches. Since that time that City has paid approximately $420,000 annually to maintain the condition of the ditches. Having clear waterways was a major factor in assisting the flash flood waters escape after the rains subsided. '/.-ROUND - In addition to the ditch maintenance program, in FY 06, the 1/4 -Round pipe program was started. This process preserved flow lines in the front swales helping drainage problems in areas that were prone to water retention. During TSF, the areas that had received '/<-round functioned extremely well, promoting the run-off of excess water. This process is also viewed as one that assisted drainage during TSF. CULVERT/ROAD CROSSING REPLACEMENT - In association with the %4.-Round installation, many driveway culverts were changed. This helped re-established flow lines and removed deteriorating or blocked culverts. Also, road crossing have been replaced over the last two years. Road crossings work in the same fashion as driveway culverts; but, function to move stormwater under roads. DEDICATED CREWS -Lastly dedicated crews, both public safety and public works worked through the storm events. Monitoring the Collier Creek headwall, making sure outfalls stayed clear of debris, answering calls and being on high alert status for 48 hours allowed the City to weather the event without communication failure or any major administrative incident. CONS Even with the improvements made, flash flooding made many of the streets impassable during the event. In a storm of this severity, some of flooding is acceptable; but, there is room for improvement. As well, now that floodwaters have subsided, the ditch and swale system is showing its typical water retention issues that cause public compliant. The identified trouble areas are as follows (map also attached); UNIT 10 - LACONIA REGION (SW SEBASTIAN) FLOODED STREET BETWEEN 512 Alley Whole Alley Laconia 512 - Brookedge Clearmont Barber -Atlantus Persian Newhall -Tulip Croquet Newhall -Tulip Landsdown Laconia -Barber Wilson Clearmont -Persian Surrey Clearmont -Persian Tuxedo Clearmont -Persian Rosebush Laconia -Croquet Newhall Laconia -Croquet Media Clearmont -Croquet Tulip Laconia -Barber Home Tulip -Albatross Albatross Laconia -Fairfield Atlantus ~ Clearmont -Croquet UNIT 13 -SOUTH PRONG SEBASTIAN RIVER (SW) FLOODED STREET BETWEEN Sunport Gladiola Stonecrop -Gladiola Stonecrop Sunport - Seahouse Concha Fatima -Gladiola Laconia Concha - 500' UNIT 14 -MULBERRY/BARBER REGION (NW SEBASTIAN) FLOODED STREET BETWEEN Vocelle Roseland -Barber Jordan Mulberry -Glencove Jordan Barker -Wentworth Foster Mulberry -Glencove Foster Barker -Wentworth Doctor Mulberry -Glencove Doctor Barker -Wentworth Beard Mulberry -Wentworth Wasena Mulberry -Barber Grandin Mulberry -Barber Cody Mulberry -Barber Oswego Mulberry -Barber Lorca Mulberry -Dunn Tarpon Mulberry Intersection Jamaica Fulton Intersection Bermuda Fulton Intersection Fulton Roseland -Jamaica Rose Cain -Wentworth Hall Cain -Wentworth Wentworth Dale Circle Intersection Mulberry Vocelle -Tarpon Glencove Vocelle -Beard Barber Vocelle -Cody Cain Vocelle -Cody Smith Vocelle -Doctor UNIT 1 -MAIN STREET REGION (NORTH CENTRAL SEBASTIAN) FLOODED STREET BETWEEN Main Herndon Intersection Herndon Main Intersection Fig Main -Citrus Cedar Main -Citrus Poinciana Main -Citrus Coconut Main -Kumquat Royal Palm Main -Kumquat Kumquat Poinciana -Easy Avocado Poinciana -Easy Mango Poinciana -Easy UNIT 15 - S. WIMBROW REGION (EAST CENTRAL SEBASTIAN) FLOODED STREET BETWEEN Georgia Center Block UNIT 8 -GEORGE STREET REGION (CENTRAL HIGHLANDS) FLOODED STREET BETWEEN Melrose Bywood -Tulip Autum Perch -Melrose STREETS NEAR RETENTION PONDS FLOODED STREET BETWEEN Connie Breakwater -Rolling Hill Cheltenham Breakwater -Rolling Hill Periwinkle Clearbrook - Penlynn Rose Around Garden Park Pond Dominican Around Garden Park Pond The main reasons for these failures have been identified as: UNIT 10 - In the Laconia/Clearmont region, ditch road crossing pipes are aging, deteriorated, and undersized. This led to an inability for stormwater to drain quickly in the ditch located between Laconia and Clearmont. As a result stormwater backed up in this region. Unit 10 utilizes this ditch to drain stormwater to the newly renovated "Stonecrop" outfall, which functioned below capacity and is the regional outfall to the south prong of the Sebastian River. However, because of the road-crossings, stormwater could not be released fast enough to the Stonecrop outfall. The identified fix for this situation is to replace the Clearmont/Laconia Ditch road crossings. This will be undertaken at a more rapid pace; however, SJRWM permitting will be required for many of these change-outs and additional money may be needed from DST or stormwater funds. Some residual monies are availed from ongoing projects and will be used/transferred until such time that Council action is required. UNIT 14 (MULBERRY REGION) - Similar to the flooding in Unit 10, this area flooded in the streets mentioned above. The primary reason for the flooding is that the Potomac outfall, located at the intersection of Roseland/Potomac is undersized. In the stormwater Mater Plan, this area was identified; however, funding was not available to complete the project. The identified fix for this area is an immediate partial project. In the FY 09 CIP, Council has already approved $150,000 to change out and increase the size of this outfall, which will drain Unit 14 west into the Sebastian River. SJRWMD has already permitted this temporary modification and the Engineering Department is now working on final designs. The second phase is negotiation with the County to "open-cut" Roseland Road for installation of the 60" elliptical pipe. Once this improvement is made some relief will be provide. The next portion of this project is to acquire outfall, retention property. A secondary modification for Unit 14 is installation of %-Round. In FY 09 CIP $350,000 is allocated which will be applied in this region. TWIN-DITCH - As you know, the Twin Ditch was recently converted into one retention ditch with a major head works at the location of Main/Wimbrow. While no flooding occurred along the "ditch", the City position is that because of the new structure some minor street flooding occurred in Unit 1 (see streets above). Considering the size of the storm event, at this time no recommendation is being made to improve this area as trade-offs have been made to improve stormwater quality and flooding did not threaten private property. ~- ao oe ~e~