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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
FY2008/2009 BUDGET WORKSHOP
MONDAY, AUGUST 25, 2008 - 6:00 PM
MINUTES
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor Coy called the Budget Workshop to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
Cit~Council Members Present:
Mayor Andrea Coy
Vice-Mayor Sal Neglia
Council Member AI Paternoster
Council Member Dale Simchick
Council Member Eugene Wolff
Staff Presenfi
City Manager, AI Minner
City Attorney, Rich Stringer
City Clerk, Sally Maio
Airport Director, Joe Griffin
Building Director, Wayne Eseltine
City Engineer, Dave Fisher
Finance Director, Ken Killgore
Golf Course Director, Greg Gardner
Growth Management Director, Rebecca Grohall
MIS Director, Frank Losardo
Public Works Director, Jerry Converse
Public Works Assistant, Linda Kinchen
Police Chief, James Davis
Police Lieutenant, Bob Lockhart
Police Lieutenant, Michelle Morris
Police Lieutenant, Greg Witt
4. FY2008/2009 BUDGET
A. Citizen Budget Review Advisory Board Report
Ed Herlihy, Citizen Budget Review Advisory Board, briefly presented the board's
recommendation to approve the proposed budget as presented by the City Manager with
a recommendation to add two police officers per year for the next five years.
City Council Budget Workshop
August 25, 2008
Page Two
B. Budget Presentation/Overview -City Manager
The City Manager thanked the Finance Director and Finance Department and
department heads for the proposed budget. He then gave a power point presentation
"Fiscal Year 08-09 Overview" (see presentation attached to these minutes).
The presentation touched on the following issues:
1) Amendment #1 passage, how rolled-back is calculated, the additional $25,000
exemption and its net effects on the City's millage rate and revenues, comparison of
current millage 2.9917, rolled-back rate of 3.3646 and a compromise rate of 3.1782.
He said if Council chooses to go to 2.9917 mills an additional $470,300 will have to
be cut, advised that some cash spending is reasonable but cautioned millage cannot
be increased in future years without a supermajority vote, and again recommended a
millage of 3.3646 at this time to protect the City in future years.
2) City Revenues and Expenditures, police staffing levels, exhibited a survey of 18
communities with like populations and neighboring communities relative to police
staffing, surveys of uniform crime reports for 2007 for various communities, Public
Works expenditures, major General Fund highlights, Capital expenditures, Health
Care costs and the need to budget $7,108 to cover dependent coverage increases if
Council decides to go that way.
3) Special Revenues -DST, Local Option Fuel tax, Recreation Impact Fee, Stormwater
Utility Fee, Debt Service
4) Enterprise Funds -Golf Course, Airport, Building Department
In conclusion, the City Manager said there is a $25,173,832 budget which is a decrease
from last year, we have planned well for tax reform, we are doing more with less, have
strong reserve levels, we have a solid capital funding position utilizing special revenues,
cautioned that we have a weakening operation position, need to watch our capital
replacement program reserve, and recommended a millage rate of 3.3646.
It was the consensus of Council to go through the proposed budget by department.
C. Department Questions
1) City Council -None
2) CitLr Manager -None
3) City Clerk
Mr. Wolff asked about the election increase to $36,000 and what was offered to
City residents in the election. The City Clerk responded that the cost is the
payout to the Supervisor of Elections for administering the election as approved
by Council resolution as she does for all municipalities and was increased to
$2.50 per Sebastian registered voter for the November election, a cost which will
cover things such as use of polling places and canvassing by the County
Canvassing Board. Mr. Wolff expressed concern for City residents who pay
taxes to the County and then have to cover the cost for City elections in the
amount of $36,000 to a County department.
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City Council Budget Workshop
August 25, 2008
Page Three
Ms. Simchick asked to go back to City Manager and then asked him why the
percentage budgeted which was also the amount that came in for medical
insurance coverage was passed on to the employees.
The City Manager said our policy states that we pay 100% for our employees but
the collective bargaining agreements says the City provides 50% of dependent
coverage and as rates increase their dependent coverage increases. He then
again presented the chart "Healfh Care Cosfs" from his power point presentation
to explain the process.
Ms. Simchick said it was amazing we have people who will work for us who are
willing to pay for dependent coverage. Mr. Wolff said 10% of Americans have no
health insurance today, that some people in the private sector have no insurance
and would be happy to receive any coverage, and that this is a major problem for
the community. Ms. Simchick responded government employees are paid lower
because of the benefits and we will lose employees to other government
agencies with better benefits. Mayor Coy said there are many people who would
love to have any kind of government job at any level right now.
4) City Attorney
Mr. Paternoster asked about the City Attorney's personal services schedule on
page 65, specifically his proposed salary increase, and when he said he did not
prepare the numbers, the City Manager said this is in line with the CWA and
Management employees, however it is for planning for budgeting purposes only
at this time and only goes into effect if approved by Council.
Mr. Paternoster asked if the City Attorney had two retirement packages, and the
City Manager responded that is correct. Mr. Paternoster said that means 16.2%
of his salary goes into benefits, and the City Manager said the contribution listed
is mixed in with that of the administrative assistant so not all of the $25,000 is the
City Attorney's benefit. He said the number would be about $18,800 and Mr.
Paternoster asked if $18,940 sounded right and said that is added to his
$125,000 salary if approved.
5) Finance -None
6) MIS
Mr. Losardo responded to Mr. Neglia in regard to software utilized to copy files
and hard drives.
Ms. Simchick discussed a computer program in place in Palm Bay where a
citizen could ask questions relative to City functions and receive an immediate
answer and Mr. Losardo said staff could do this but there would be software
costs in the amount of $2,000 to $5,000. Ms. Simchick thanked him for their work
on the T3 line and asked other Council members, the City Manager and MIS to
take a look at the Palm Bay site.
City Council Budget Workshop
August 25, 2008
Page Four
7) Human Resources
The City Manager said the Benefits Specialist position will be removed and her
functions absorbed by existing HR personnel.
8) Growth Management
a) Code Enforcement
The City Manager said the Business Tax Specialist position was absorbed into
the Building Department enterprise fund.
In response to Mr. Paternoster, the City Manager said the position was
calculated for FY 09, and the two departments will split expenditures for the
current fiscal year accordingly.
Mayor Coy called recess at 7:17 pm and reconvened the workshop at 7:33 p.m.
All members were present.
9) Police Department
a) Administration
b) School Resource Officer
c) Patrol Division
d) Community Policing
e) Detective Division
f) Support Services
g) Dispatch Unit
h) Special Operations
i) Professional Standards
Mr. Neglia asked about a reference to "Greer" on page 98 and the City Manager
responded it is a reference to a woman who donated to the Police Department
and staff created a line for the donations. The Chief further explained that there
is an Arden Greer Memorial Fund and it is funded for 25 years.
Mr. Paternoster asked about the PD vehicle replacement program each year and
whether we receive money back for vehicles traded out and the Chief responded
that by State law the proceeds go into the general fund and with administrative
cars we have purchased used, we have been able to use atrade-in, which
knocks a few dollars off of a used vehicle. He said some vehicles go from
emergency patrol to administrative and volunteer use.
The Chief said there is usually only about $1,000 trade-in per vehicle, so there is
not enough to use proceeds to hire officers. The City Manager said (page 45) in
the revenue detail sale of fixed assets item 364100, the numbers floats all over
the place, that for 09 we are projecting about $10,000. He said that funding
could not be used to hire additional police officers because he would not
recommend making a commitment based on sale of fixed assets due to its
elasticity.
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City Council Budget Workshop
August 25, 2008
Page Five
The City Manager said DST funds are used for purchase of new police vehicles.
He said other equipment purchases for other departments are funded by capital
reserves.
Mr. Wolff asked about police detective operating expenditures (page 106) line
item professional services which has doubled.
The Chief responded this is for a regional crime lab of 12 agencies which all pay
a share of the operational cost based on population and number of cases
submitted.
Mr. Paternoster asked if we use the State crime lab and the Chief said we do not
because of slow turnaround.
Ms. Simchick thanked the volunteers for their 2000 hours of service, asked about
the addition of a school resource officer referenced on page 100, and the Chief
explained we have taken one officer out of schools and added him to the patrol
division which leaves us with one school resource officer for three schools, and
the City Manager further explained the Police budget has been reorganized
within the budget to reflect five divisions rather than the previous nine, and the
School Resource Officer which previously had its own division is now in Police
operations and this "addition" reflects that move.
Ms. Simchick asked if we have 39 %2 officers is the budget at least reflecting the
proposed salary and COLA increases for existing officers so there is an
indication we are trying to keep on par for those officers. She then expressed her
desire to make sure, despite the hiring freeze, we will fill vacant officer positions
when they come up during the year. The City Manager said through the course
of the year, it would be a determination of management, reporting we have been
noticed that two officers are leaving, that FY 09 budget has 39 %2 officers but he
would put those two positions on the table to eliminate if Council chooses to go to
2.99 mills, and during the course of the year if we were to lose officer positions
he would not fill them under his prerogative of administrative determination so we
can manage cash and see where our budget levels are.
Mayor Coy recapped if Council chose to go to 2.99 mills, the City Manager would
recommend the two positions not be filled. The City Manager said that would be
the case for anything below the recommended 3.3646 mills he would ask them to
consider eliminating the positions before spending the cash.
Mr. Neglia and Mr. Paternoster agreed they do not want to go below 39 %2
officers. Mr. Paternoster clarified that the proposed budget was based on 39
officers and the City Manager it was, but at 3.3646 mills,which is the majority
vote rate, and that 3.7 is the rolled-back rate. He said again, if Council wants to
cut taxes lower than staffs proposal, Council would have other options of cuts,
one being not to replace those two positions, and if Council says we want 3.17
mills and 39 %2 police officers, he would say we'll do it and it's going to cost you
this much out of cash reserve. He agreed with Mr. Paternoster that the money is
basically allocated at this time for 39 %2 at 3.3 mills.
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City Council Budget Workshop
August 25, 2008
Page Six
Mr. Paternoster said we haven't yet discussed funding Piper, that we can't even
pay the Piper for our own Police Department and did not know where we would
find the money for anyone else.
Ms Simchick said she gave the City Manager accolades on his fiscal
management but asked if this is where it is Council's decision as to how and
where we spend our money. She asked if we budget for 39'/2 and then two
officers resign, it is within the Manager's right not to fill positions budgeted for
and how and when would Council find out they had not been filled.
The City Manager responded that each quarter Council gets budget reports and
it approves budget amendments and he provides periodic updates and he has
had discussions with four of the Council members who have stressed the
importance of reducing taxes and he has presented a budget that does that. He
said he has given Council a recommendation that is ironclad and recommends a
budget of 3.3646 mills and if they go below there are options and there are risks.
He said the best option to deliver the same services as this year is 3.3646 mills
and if they decide to change it, he will do everything in his power to help them do
that and do it financially soundly understanding that there may be risks or
choices they do not want to make.
Mr. Neglia said it is true we discussed this but we just found out another officer
was leaving today, noted Council agreed on 3.3646 mills for certification and
asked what that does to tax bills.
The City Manager said on the TRIM that rate is still a tax deduction.
Mr. Paternoster asked the City Attorney if Council would be acting out of
legislative capacity if we overrode an administrative decision to fill those
positions. The City Attorney said Council would be stepping out of its legislative
authority.
The City Manager said if Council told him they want to unequivocally keep 39 %2
officers no matter what the situation, he would just advise them where that could
put them financially and they do not hold the City Manager accountable for the
decision, at the audit at the end of the year, so be it, and that should be on the
record.
Mayor Coy added her support for keeping at 39 %2 officers and commit to not
going below that number.
Mr. Wolff said in the last 15 minutes there has been a digression, that he feels
when the City Manager put out the option of cutting the positions he was
presenting an option that is out there and there are many options out there,
noting it is his fiduciary responsibility to present options to Council, and that we
now need to watch and if it were to happen we need to exert our pressure on the
Manager to get what is right for the community.
Mr. Wolff asked why the County School Board doesn't provide the School
Resource Officer to the schools, why the burden falls on the City and why the
officer is not a Sheriff.
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City Council Budget Workshop
August 25, 2008
Page Seven
The Chief said we provide the service and we are the only elementary school
with resource officers, the County supplies officers to middle and high school
only; and we have enhanced our relationship with the youngsters and enjoyed
the product of the relationship. He said we provide officers to the Charter school
as well.
The City Manager said in other counties around the State, the County does pay
for school resource officers whatever the school, but not in Indian River County.
Mr. Wolff said when you look at School District taxes you would think they would
reach into their pockets for this.
Mr. Paternoster said there is a hiring freeze on right now for the City, and if the
two officers leave they will not be replaced unless the freeze is lifted
administratively. The City Manager said if the positions are funded they will be
filled.
Mr. Paternoster asked why a mid year position was not filled for the previous
fiscal year, and the City Manager responded he believed it was because of
timing, and then the amendment #1 issue came up and he advised Council that
we need to watch our position. Mr. Paternoster asked what affect other
unanticipated requests for funding would have on filling the officer vacancies.
The City Manager said he would keep Council notified of any actions he would
take with quarterly reports. He said he felt that Council has been kept up to
speed on administrative policy issues, some verbally and some written. He asked
Council to let him know if they feel he is not keeping them up to speed.
Mr. Neglia asked about use of CRA funds for a police officer, and asked if we
could use those funds, and the City Manager responded that the City Attorney
acts as legal counsel to the City Manager, and that they had discussed the use of
CRA funds and was advised we cannot because of the blight that goes along
with a CRA and because the City's CRA plan does not include that type of
program. He said operational funds were taken out to fund Public Works use at
special events and are justifiable transfers.
The City Attorney explained the reasons use of CRA funds would not be allowed
because there is no provision in our plan, however, advised on the process of
amending the plan to find blight and state how we would address this in our plan.
The Chief said there are three cities close by that use CRA funds for policing but
they have high crime districts and he would recommend we back off that idea.
Mr. Neglia asked if we are approached for money for Piper would we have to
budget that money and would it be on this year. The City Manager said the
money would not have to be budgeted, that Council would make a motion to
make the expenditure, then amend the budget and it would come from reserves.
He said if that happens, and why he felt it important to paint this picture, because
in our desire to get below 3.3646, there are going to be other things out there and
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City Council Budget Workshop
August 25, 2008
Page Eight
you have to plan for the unplanned and even at 3.3 there are going to be things
that will have us dipping into that reserve.
Mr. Paternoster asked if Council goes with 3.3646 mills and you come before
Council and say we are in trouble again, the millage starts there and goes up and
if it was at 2.99 it starts there.
The City Manager responded saying he believed Mr. Paternoster's philosophy is
that if we go 2.99 mills and have to increase it later it can be increased up to 3.36
and ultimately the taxes are still lower, but he disagreed with that because, if we
have to spend additional money at 3.3 and then raise taxes, the likelihood of
spending additional money is less because we started out with more money, so if
we end up overspending our ability to recapture that through the normal increase
is going to be more under your control because of the rules you have which
restrict the ability to increase the millage, plus you had to use cash. He
continued, stating if you use cash to balance when you really should be at 3.3
because you have that extra money, and then you are hit with catastrophic
things, your ability to bounce back where you should have been at 3.3 is not
going to be limited because next year the majority vote figure might be 3.1, so
that means you are automatically starting off at a deficit of $250,000 and
whatever you spend in the hole this year. He said the more you restrict that the
more trouble you have. He said the tool of the millage is taken away from you
because of amendment #1 which uses CPI adjustments.
Mr. Paternoster said he is basically saying that with 3.3 mills we are setting a
foundation for a proper increase next time, to which the City Manager responded
or to hold the millage level so it is not going up and down, and noted if the
economy goes up the State has put in the mechanism of the CPI to keep us from
acting like drunken sailors as municipalities have acted in the past.
Ms. Simchick said it is the responsibility of the City Manager to keep us
financially safe and he has done it very well, Council hears people want taxes
down, Police Department says we needs officers, and the options are -the City
Manager's choice is 3.3646 mills and we can keep the 39 %2 officers, or we could
go to 3.17 mills with $250,000 cash, or take over a half million dollars of reserve.
She asked how much is our reserve and what is the State's recommendation for
reserve.
The City Manager said the reserve amount is $5.4 million as of September 30tH
2007, there is no State requirement or suggested, the Florida Government
Finance Officers Association recommends 25% of the operating balances so
ours would be around $3 million and we are $2.5 million over.
Ms. Simchick said maybe the 3.17 is where we want to be, and asked what a
Crown Victoria would run, and the City Manager responded it would run $38,000
from DST, above the $ 62,000 for personal services costs per officer. She said
this is just an option she is exploring.
Mayor Coy asked Council to hold further on this discussion for item 6.
City Council Budget Workshop
August 25, 2008
Page Nine
10) Engineering- None
11) Public Works
a) Roads and Maintenance Division
b) Stormwater Utility Division
c) Central Garage Division
d) Parks and Recreation Division
e) Cemetery Division
f) Building Maintenance Division
Mr. Wolff asked about the increase in electric (page 135) and the City
Manager responded this is due to addition of new parks. Mr. Wolff
cautioned about additional lighting installations.
Mr. Paternoster extended thanks to the Public Works Director and all in
the Public Works department for the great job during Tropical Storm Fay
and they received applause from those in attendance.
12) Non-Departmental
Ms. Simchick discussed outsourcing grant writers and whether budgeting
for this would be appropriate, and the City Manager advised against it
stating that generally the costs would be absorbed into the grant funding.
The City Manager said right now each department head is responsible for
finding grants, and cited recent grants such as the 319 Stormwater Grant
for Collier Creek, Indian River Drive project, Law Enforcement grants and
they have been pretty successful in how we have managed it, and there
are contacts with grant writers and periodicals that are received keeping
the City informed.
13) Golf Course -None
14) Building -None
15) Airport
Mr. Wolff said each department budgets for telephones noting this year
$13,000 is budgeted for telephones in Airport and suggested looking into
savings for telephones.
16) Capitallmprovements
Mr. Paternoster cited page 25 of the CIP noting this money should not be
shown here for the Riverfront project and the City Manager agreed it was
in error and it would be corrected.
Mr. Neglia cited page 3 of the CIP asking what "physical environment"
referred to and the City Manager said $475,000 is set out for this year
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City Council Budget Workshop
August 25, 2008
Page Ten
and the other numbers are out years and just wish list, and the $475,000
is simply a recategorization of expenditures already listed on this page.
Mr. Paternoster cited pg 11 of the CIP and asked whether we know the
mileage for replacement vehicles from 03-04 and the Chief said the
mileage is typically 120,000 to 150,000, and the better shape they are in
the more we can use them in other functions.
The City Manager said we'll update the vehicle spread sheet and get it
out to you.
Mr. Paternoster cited page 12 CIP in regard to the Schumann/Barber
intersection and asked if this was our portion. The City Manager said that
is how it is planned.
Mr. Paternoster asked if not used would it be put back into the fund, and
the City Manager said we are trying to move this up, and if not used it
would be reallocated or put out into future years.
Mr. Neglia asked if there were grants intended to do part of this project,
and the City Manager said we have applied for transportation grant, it was
denied last year, and the County has put it back out, and there was
advancement money but that is all associated with the County at this
point.
Mr. Neglia said one of our County Commissioners said they were going to
pay for it, and the City Manager said they did not commit to all of it. Mr.
Neglia said if we budget it now and it doesn't get done we have to
reallocate it, and the City Manager recommended we put it on the books
and say we are ready with our money and where is theirs, and reminded
Council the CIP has already been approved this year.
Ms. Simchick said our half is the $1.5 million and through the City
Manager's proposal, which was complimented and used by Mr. Poppell,
we were told if we advanced the $1.5 million it will be returned by FDOT
but the County has to sign off on it, and we don't have an answer on this
yet.
17) CRA
The City Manager said he would bring the CRA budget to Council and
schedule it for September.
Mayor Coy called recess at 8:53 p.m. and reconvened the workshop at
9:04 p.m. All members were present.
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City Council Budget Workshop
August 25, 2008
Page Eleven
5. PUBLIC COMMENTS
Cindy Falco, Sebastian, asked why the election would cost this amount when there is a
general election in place and the City Clerk advised her to ask the Supervisor of
Elections, Kay Clem; asked why we are paying $20,000 for engineering technicians
when they could be working for free toward their degrees; said she wants the City
Attorney's job; suggested Palm Bay might want to share their software with us; thanked
Mr. Wolff for his telephones cost concerns; suggested we use walkie-talkies; suggested
because we have bars in the CRA that the owners pay extra fees for police officers; and
said in regard to finding funding for police officers we don't need more money and make
hard decisions and wise stewardship.
The City Manager said this is a paid Engineering intern program with no benefits at $10
per hour.
Mayor Coy said there may be licensing issues with using someone's software.
Richard Gillmor, 744 Kroegel Avenue, complimented AI Minner for his budget
presentation, and explained options very well, but said we need more police and not
less, that the government is charged with public safety, and every year we promise Chief
more personnel and we need to do whatever it takes to balance the budget and need
more police on the job.
Damian Gilliams, 1623 US 1, said he was not impressed with $5.4 million in reserves
and you want to raise our taxes, people are hurting, put officers who are on motorcycles
and boats and schools in patrol cars, don't give Piper when you don't support our own
businesses, you move people around to keep Building Department going, suggested
giving businesses a break from occupational licenses this year, noted the City Attorney
has two pensions, only one Charter officer took a COLA, and the Clerk and Manager
took a cut, the City Attorney gets raise, the Finance Director and Human Resources cut
operating, Chief cut his budget, said he will donate $500 for a citizens academy if the
Mayor will match it. He said these are hard times, and we need to make hard decisions,
and Walmart has more calls than bars, Cindy is incorrect.
6. COUNCIL COMMENTS/DIRECTION
Mayor Coy announced Special Meetings on Monday, September 8th and Wednesday,
September 17th at 6 pm for the two budget hearings.
Mr. Wolff discussed Ms. Falco's comments, agreed it would not hurt to contact Palm Bay
regarding their software, and in regard to Engineering Interns, there may be universities
with large endowments that will fund their time and maybe options can be sought. He
countered Mr. Gilliams' comment about tax increases, saying your tax is the check you
write out, and the check will be less than last year even though the millage will be more,
that we are fortunate to have city employees who are willing to go above and beyond,
and there is a limit to how much you can cut services.
Mr. Wolff said he had gone over this and his conclusion is that he would go with the
recommended 3.3646 millage.
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City Council Budget Workshop
August 25, 2008
Page Twelve
Mayor Coy said we have cut to the bare bones again, and asked the City Manager to
display a page of the budget which shows millage rates which have decreased
considerably from 1986 to the present. The City Manager noted that 3.7 is the official
rolled-back rate which would give you the same tax as last year, and Mayor Coy noted
on the TRIM notice 3.36 mills is an increase in the millage rate, but is a decrease in
taxes. She said that City staff has decreased staff down from 8 to 6 employees per
1000, and this is a bottom line budget. She said she would support this budget at 3.3646
mills and talk and negotiate further about more police officers.
Mr. Neglia said he would support the budget at 3.3646 mills, noting it is not a tax
increase, said we are responsive and responsible, we try to do things the right way,
meet with the City Manager and City Attorney and try to get to bare necessities, and said
he was okay with the budget the way it is but would not accept less than 39'/2 police
officers.
Ms. Simchick said we have all heard the battle cry -balance the budget, don't raise
taxes and add police officers -and then ask "how do you do it". She said she could not
raise the millage to 3.7 mills for a police officer, that 3.3646 is balancing the budget and
not dipping into the reserve and keeping the 39 'h officers, and hoped Council would
strongly consider increases in salaries that are budgeted in, however, she said she feels
there is a question on high amount of our reserve, would not want to be caught without a
reserve that could clean up the community in the event of another storm, but discussed
the use of $250,000 from reserves, and hire a police officer and vehicle, and retain
qualify of life and keep millage at 3.17. She said those would be her two positions and
she was not in favor of 2.99 mills.
Mayor Coy clarified the cost of an officer and a vehicle the first year
Mr. Paternoster said no matter how you cut it there is a $ .37 increase in taxes if you go
from 2.99 to 3.36 mills, and though he understands all that was said tonight and the
implications it is an increase. He said that he had suggested earlier that we dip into to
reserves to balance the budget, citing that the reserves are in place to sustain the City
for a period of three months and the City Manager verified that number would be about
$3 million. Mr. Paternoster said we have $5.4 million in reserves and asked how much
interest we get from the reserve and the City Manager said there are several accounts
but it is roughly 2% at this time which is $108,000. Mr. Paternoster said he did not see
where that would rock the boat, and he did not set us setting ourselves up for another
increase next year. He said raising the millage rate to $3.36 is not the answer, and
would set us up for an increase in the next fiscal year, that money needs to stay in the
hands of the people because we don't know what future holds. He said 3.36 is as
increase he could not support a higher millage at this time and would like more
information on how many other people in the City have two pensions and the pension
information from the City Attorney.
The City Manager said the City Attorney is the only one and that he was issued all the
information there is on the City Attorney's pensions by Human Resources. He said he
did not know of anything else but he would check with them.
Mr. Paternoster asked the City Manager if he had a double pension and the City
Manager said he did not.
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City Council Budget Workshop
August 25, 2008
Page Thirteen
Mr. Paternoster said he has heard "sorry Chief' too many times, that when the millage
was 4.17 and Council said we have to bring it down to 2.99, he was concerned and now
we increase want to increase it.
Mr. Neglia asked Mr. Paternoster if he voted for the 3.3646, and Mr. Paternoster said he
voted for the certification but only that it wouldn't go any higher.
7. Mayor Coy announced the budget hearings are September 8 and September 17, 2008
and adjourned the workshop at 9:40 pm.
Approved at the August 27r'', 2008 Regular City Council meeting.
!~~
Andrea Coy, Mayor ~
ATTES
~` ~~
`/' / i
Sally A. Maio MC -City Clerk
13
SEBASTIAN CITY COUNCIL
FY 08-09 BUDGET WORKSHOP
,; f
MONDAY, AUGUST 25, 2008
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PREPARED BY AL MINNER -CITY
FY 08-09 BUDGET ~a _
PRESENTATION ~ME Of PELICAN ISLAND
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` * ~~EW
•Property Taxes -Tax Reform Effects -Three
Avenues
•General Fund Reserve Levels and Getting
Balanced
•General Fund Revenue Projections
•General Fund Major Expenditure Highlights
•Special Revenues
•Enterprise Funds
•Closing Comments
1
HOME OF PELICAN ISLAND
PROPERTY TAXES -TAX REFORM
EFFECTS -THREE AVENUES
GTY OF
FY 08-09 BUDGET PRESENTATION
FY 08-09 BUDGET ~~ __
Amendment #1 Passes
HOME OF PELICAN ISLAND
•On January 29, 2008, Amendment #1 Passes by
64.4%. Indian River County Voters Pass it by
69.8%.
•In Short, Amendment #1 Provides:
-Additional $25,000 Homestead Exemption
to Residential Properties
-Caps Annual Increase for Commercial
Assessment
- Established New Regulations for
('_mm~~~tinn LORnII Rartk"
2
HOME OF PELICAN ISLAND
FY 08-09 BUDGET ~ ~a IIA~
Amendment #1 -Calculating ~ ~~
HOME OF PELICAN KUND
= Rollback
•Rollback is the Millage Rate which Provides the
Same Revenue as the Previous Fiscal Year
•For FY 09 the Millage Rate has to Include the
Additional $25,000 of Tax Relief Afforded by
Amendment #1
•For FY 09 Any Millage Rate Not Providing Full
Value of the Additional Homestead Exemption
Requires Super Majority Vote to Approve Budget
•In Future Years, Amendment #1 Will Adjust
Rollback for Inflation and Cannot be Exceeded
Without Super Majority Vote of the Elected Body
TAX REFORM FORMULA
ITEM ~~
~ -_ -
HOME OF PELICAN ISLAND
AMOUNT
FY 2005 FINAL ASSESSMENT $ I ,601,474,7 12
FY 2009 TAXABLE VALUE $ I ,327,575, 161
FY 2009 ROLL BACK RATE $3.7060
ADDITIONAL REDUCTION BY AMENDMENT # I $430,572 or $0.3414 Mills
TOTAL FY 09 "MAJORITY VOTE" MILEAGE RATE $3.3646
EXISTING MILEAGE RATE $2.9917
PERCENT CHANGE IN ASSESSMENT VALUE 17.10%
3
NET EFFECTS FROM
ECONOMY AND
°fi = AMENDMENT #1
ITEM
FY 2008 Taxable Value
Re~lsed Value
New Construction
Amendment #
FY 09 Taxable Value
AMOUNT
$ I ,601 ,474,7 12
ana
HOME OF PELICAN ISLAND
PERCENT CHANGE
($215,91 7,797) -I 3.5%
$ 19,994,749 1.2%'
($77,976,503) -4.9%
$ I ,327,575, 161 -I 7. I %
THREE MILEAGE
~. RATES
CHANGE sEiwnrv
BETWEEN
FROM FY OB
FROM FY 08 M1NLLAGE
MILEAGE
ITEM
ITEM MILIAGE
MILEAGE REYNIIE
REVNUE ACNAL
ACTUAL RATES
RATES
FY C9 FJIbake kae
FY 09 Rdlbake Rate 43.]Oti0
$3.7060 f4,ti]i.994
$4,673,994 f39,ti06
$39,606 (f430.s~~~
($430,572)
FV O9 "MjRiry Vae"Millaae Rae
FY 09 "Majority Vote' Millage Rate 43.36Y6
$3.3646 f4.343.4]I
$4,243,421 ~EiaU.9ei)
($390,967)
-
FY 06 Milia eRae
FYOSMiIIa eRate E}.991
$2.9917 f3,))3,1]I
$3,773,121 EBGI :6t
$861,267 f4]0.30J
$470,300
4
arva
HOUSEHOLD TAX
ESTIMATE "OMl OE PE"`""'$`""°
~,
~ ~,
PROPOSED RATE CURRENT RATE
ITEM $3.3646 82.9917
FY OS Taxable Value $200,000 $200,000
Homestead Exemption 825,000 $25,000
FY OS Net Taxable Value $ 175,000 $ 175,000
FY OS Gty of Sebastian Taxes 82.9917 $2.9917
Gty of Sebastian Taxes $524 $524
FY 09 Taxable Value $ 174,000 $174,000
Homestead Exemption (Amend # I ` $SQ000 $50,000
FY 09 Net Taxable Value $ 124,000 $ 124,000
FY 09 Gty of Sebastian Taxes $3.3646 $2.9917
Cit of Sebastian Taxes $417 $371
Tax Savin s $106 $ 153
Dffferencc Between Pr oscd and Current Tax Rates $46
A FOURTH COMPROMISE RATE?
-_
CHANGE BETWEEN
FROM FY OB MILEAGE
ITEM MILEAGE REVNUE ACTUAL RATES
FY 09 Rdlbake Rate $3.7060 $4,673,994 $39,606 ($430.572)
FY O9 "Majrcity Vote" MillaBe Rate $3.3646 $4,243,421 ($39Q9E7~ -
Conyxanlse MiilaBe Rate $3. 178 54,008,334 ($G2G,054) 5235„, 150
FY OB Mills e Rate $2.991 7 $3,773,121 $861 ,267 $470,300
~~
TAX LEVY -
HOME OF PELICAN ISLAND
t
8.0000
7.0000
8.0000
5.0000
4.0000
3.0000
2.0000
1.0000
0.0000
LEVELS AND GETTING
BALANCED
~~ ..
,;
em...
cmr of
FY 08-09 BUDGET PRESENTATION
6
1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1998 1997 1998 1999 2000 2001 2002 2003 2004 2005 2008 2007 2008 2009
HOME OF PELICAN ISLAND
GETTING ana
BALANCED AT HOME OF PELICAN ISLAND
.; t
ILLS
•Proposed Budget is Balanced w/ Millage Rate of
$3.3646
•No Reserve Funds Used to Balance Budget
•Services Levels Remain Consistent
•No Personnel Cuts Made to Balance
•Hiring Freeze Still in Effect
•No New Police Officers (39'/2 Officers at 1.80 Per
1,000)
•No New Public Works Positions
area
GETTING BALANCED
_,'.., ,
AT $2.9917 HOME OF PEEKAN ISUND
1
•Currently a Difference of $470,300
•Additional Service Level Cuts To Consider:.
-3~d Ditch Mowing ($100,000)
-Police Department Crime Lab ($65,000)
-Engineering Department Intern Program ($20,000)
-Skate Park Attendants ($20,000)
-Part-Time A/V Position ($5,000)
•TOTAL CUTS - $210,000
•DEFICIT SPENDING REQUIRED ($260,300)
7
WORKING CAPITAL
~~
RESERVE
;,,
~'. -SUGGESTED BALA NCE
$S,ooo,ooo -AUDITED AMOUNT
~~. ACTUAL
$4,000,000
$3.000000 - - ___-- ___.._ __ _- -- _......____ ____
$2,000,000 - -..__-. ________-_._..__- /
$1,000,000 --__.._ _.... _-. _.._.__-_ __- - - ____ .. _. _.. _.. .._.__._-_...__
$0 r
1999 2000 2001 2002 2003 2004 2005 2006 2007
WHY SOME DEFICIT
SPENDING WORKS
,,
F~,
5
C$2.9917 MILLS - FY 2013 ($500,000
se.ao0.000
ss,ooo,ooo
~,~0,0~
$3,000,000
$2,000,000
$7,000,000
2007 2008 2008 2010 2017 2012 2013 201d 2015 2018 2017 2018
8
DANAGERS OF DEFICIT
SPENDING
NERALFUND
$2.9917 MILLS - FY 2011 ($500,000 CASH)+Piper+2%
Overage
se.ooo.ooo ---- ------- -- ---.._- __..-
85,000,000 .._._.._._ __. _.._._.__-_ FUND BALANCE ~.
SUGGESTED RALANGE
$0,000,000
$3,000,000 - _ __~_.
$2,000,000 ---- -
$1,000,000 .._. __. _- __._
~ ~ T._..__' __~ -_.-
2001 2008 2008 2010 2011 2012 2013 2014 2015 2016 2 2018
($1,000,000)
($2.000.000) ..._.. _.. _-_- _-____ _-_.__.__-.__ - -__
~~
A BETTER DEFICIT ___
~_
HOME Of PELICAN ISLAND
SPENDING PLAN
,k.
x--
$3.1782 MILLS - FY 2017 ($250,000
$~ooo,~ ~- - _ __ _-n
-FUND BALANCE
$s.ooo.ooo __ _ .._.. __. _.. _____._______-
-SUGGESTED BALANCE
$a,ooa,ooo
$3,ooa,ooo
$2.000,000
$1,000,000
$o
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
9
WHY SOME DEFICIT
SPENDING WORKS
_, _.f .
~m « , .
Ory of Sabanian ~ General Funtl PrpJaRlom WIM Allocano for Capital Enpemea
~~
HOME OF PELICAN ISLAND
PROJECTED REVENUES
CITY OF
FY 08-09 BUDGET PRESENTATION
10
HOME OF PELICAN ISLAND
REVENUES °"a
FY 2008-09 HOME OF PELICAN ISLAND
,.a
MI9rELtANEDUS
FINESAND RJRP3T
1%
CHARC$FOR
~tMCE
3%
INT92O0VNT RB
19%
o~.~
INTERFUND
1WJ9EiS
8%
AD VALDI~A TA7Q:i
-~ 36
Il1TYTA)~AND
itANCHgFEES
31%
REVENUES ~a
BIG THREE 84 % HOME OF PELKAN ISLAND
se,ooo,oao
E5,000,000
$4.000,000
$3,000,000
E2,000,000
$1000,000
11
1988 1998 2000 2001 2002 2003 2004 2005 2008 200] 2008 2009
EXPENDITURES
MAJOR HIGHLIGHTS
crrvoF
FY 08-09 BUDGET PRESENTATION
EXPENDITURE ~ ~~.~~_
S HOME OF PELICAN ISLAND
2008-09 GENERAL FUND
CityMarager City Clerk CitvAttarrrv
cn
Na~artrrerM
5%
iroMh Mar~agare~
3%
Rblic Worle
33%
MIS
2%
E9oirces
12
HOME OF PELICAN ISLAND
4% 1% 41%
EXPENDITURE ~~
~- -- - -
2008-09 DEPAR ENTAL GROWTH HOME OF PELICAN ISLAND
~ .._
$s,ooo,ooo -- ---
$5
000
000
,
,
ooo
coo
$a
,
,
$3
000
000 -_
,
,
$2
000
000
,
,
-Administration ---
-Public Safety
~
Engineering
~
-- Public Works
2005 2008 2007 2008 2009
-Non Departmental
POLICE °~~
~ Thy
EXPENDITURES HOME OF PELICAN ISLAND
2007-08 POLICE PROGRAMS
Dispatch $adei Operatiae
~~ 9%
Ad~iriAr3im
8~a1 ~rviate 6%
7%
__ ~~ ~~
Detective DMaim _ i'- ~ '~ 4%
12%
Prdeeeiad 3armrr6
3%
Cad fiiaaMrat
0% Caansily Po~are llfit Pgrd Dividm
4% 45%
13
POLICE
EXPENDITURE
6
p. ~, .~R1ES
„%
15%
Ima
HOME OF PELICAN ISLAND
t13114211a1
14%
Divisions
DMaln gperatim and ~g
3% Mzillerso~ ~ 1%
B%
.,'..~.
Category
90%
POLICE OFFICER
~~ STAFFING
tlTY
COURtt
POPLLIITION Of PROPOSED
fILER6 PER 1.000 EMPERSES P
ER CPP1111 fY09
PL~LOQ PROPOSED
E)9rE1AE5
fAPITl6 R
ICeywesr• n e 2.809 S10,v 0,300 Sri 1.0e Ss,520 ~t2 issue
Leesburg' Leke
9 b),650,4]5 319383 55,914309 f399.13
Naples Collier 23,
01 )6 3.29 $11,800,351 {510.81 1.1315 5),]11,08) 133383
Wmler PaM Orange 28.188 88 309 $11855,)53 {116.30 40923 89613.1)5 3339.53
Jackaamille Beacn'
pn Beacn Owel 22.253 80 3.)0 58,561,181
L5
13B
911 {381.)2
{336
41 3.6910 86,416,00)
53
381100 3288.32
16091
mace ,
,
6I,t 25,615 .
3286.56 4.5082 ,
61,888,356 5
5203.50
ew Bmyma• e
lutelasa
23.286 5) 3.28 68300,513
16 2.2) 6162),10]
52 ttl 66915,013 {251 B9
{21818
f396.96 4.0286
58166
3111) $1991925
83.08),316
45,189951 f1 88.89
i1 B12B
f31665
Delano
06rasl6ta 26.905 59 2.19 68,006,685
{]313 8,613
65,502323 339).59
{135.95
1213.96 5.2511
31130 33,)0015)
45,423,e95
61,1)1,103 313]33
321188
1195.53
Tampn eprings 661156,000 3219.96 45)38 31,1111000 f10032
rtl I t0 65,041,01) 3191.6) 5.]500 33,150,505 512139
HlelaeM1 Oertlene OOe 20,191 33 1.61 61100,000 5200.09 49000
~~
Etlpewater 21,)]0 J4 1.56 63,610,935 3165.81 5.9000 8019
53 111113
BsMaf6n N6sb Rwae T2120 ..~ 1.)1 {6,080.!18 132739 3.3818
Fellsmere r
lntllan Rha
l,fie1 {195,860
I 149 3189.16 4.1300
WA WA
West McROUme Brs»rtl 15,1]1 35 2.33 61,985,)85 5316.02 1.6826 WA WA
r
~ 61,115195 T11391 1936) WA
Fqrl Ple [e' 8t W[le 11,0)3 111 3.fi! 515,311,88) 5861.80 5.9110 WA W6
Brewrtl 19,30fi 18) 2.13 322,055.663 f291.58 43110 615,415.240 319]04
Orerar0 101,)93 110 1.61 5203)6,855 3200.18 5.]000 313,338,$82 1131.04
P906L LUCle
SURVEY ~IVEMGE SI. LUCIe 155,315 3l3 339,030353
232 (211.90
{281.39 1112
MBIB ILA W1
S213A3
Denotes [0388 wan electric NII91es vMitn prwiee enlegnse rarenues Into the general luntl, typically allgwing millage rate reEUCtlons
14
UNIFORM CRIME REPORT 2007
TOTAL MOTOR
INDEX M'lIUVA IED VEHICLE CWr1E PERCENT
CRY CWNFY CTUFE F.IR9Eal RBPE ROERY X55JWLl BIIRaXRY LARCENY TREFT FIATEr1,080 CLEAf€0
Key Wesl Nonroe 1,192 1 26 56 18fi 2B2 1,139 189 1,2)6.0 6.3%
Leesburg Lake 1488 2 IS 38 IB] 349 832 65 JOBd.B 35.3%
Naples Collier 90] 0 2 9 l8 126 113 19 3,926.2 11.2%
Winer Park Orenge 1,263 0 8 63 59 211 195 66 1,131.9 203%
JacksofNille Beach Durel 1,601 2 8 88 101 2B2 1011 131 1,221.5 19.9%
FI WaBOn Reach Okalooea 932 0 11 25 ID 161 601 61 4,1364 31fi%
TamPle Terrace Hillsborough 951 1 3 55 55 195 562 66 3,9833 ID.6%
Casselberry 6amingle 1,216 1 12 51 111 196 758 61 4,861.5 22.2%
CresMew Okaloosa B11 3 I3 21 64 R2 636 5d 4,119.4 21.4%
New Smyma VOlusia 952 1 9 21 105 214 5dB 52 4098.3 25.9%
Delantl UOlusla 1,b09 1 Ifi 11fi 355 95D 13] 5,9803 381%
Venice Sarasota fi82 0 ] 5 l9 92 512 2] 3,019.1 2l8%
Olarmont Laze 654 1 9 29 17 2tfi 481 d2 3.132.2 216%
Tarpon Springs Pinellas 1,065 3 • It 191 2t1 5J5 51 4.105.6 291%
Rockledge Brevartl 85fi 2 1 20 55 184 576 38 3,383.8 15.5%
Hialeah Gardens Datle 10,820 7 d2 503 _ 122 1,808 6,D41 1,691 4,73!.8 10.8%
Etlgewatar Volusia Bt9 0 l 9 39 156 37] 31 2,Rd3d 2T 0%
Sabpa9an , IndiAdiglvar 728 '0 / 9 ' S5 198... 143 21 ':3,737.3 31:7%
Fellemere Intllan River 81 0 D 1 1 12 42 16 1,128.2 31.3%
West nelboume BreYa rtl 551 0 1 6 25 261 226 29 3,1934 2l0%
Vero Beach Intllan River ]91 0 6 21 54 t8fi 492 29 4,319.8 329%
Earl Pierce 51. LUCle 3,552 4 95 229 566 BtB 1.810 220 6,4fi2.9 291%
Nelbpurna Brarar0 4,]29 1 15 1J1 598 928 2,141 215 5,033.0 23.9%
Palm Bay Brsrartl 3,425 5 28 101 960 681 1.728 201 3,366.1 22.2%
Pori Sl. Lucie 9t. LUCie 4016 2 fi0 53 38fi 1003 2619 tJ3 2595.] 339%
9RYEY AVERAGE 1526.9 Zfi.2%
PUBLIC SAFETY SPENDING
r1
s
VS. CRIME STATISTICS
eoo.oo ®OFFICERS PER 100,000 '- ~
I
aoo.oo -
^POLICE COST PER CAPITA
700.00
^ CRIME RATE/10,000
eoo
oo
.
soo
oo
. I
noo
oo
I
. I
300.00
soo
oo
.
100.00
a.oo
~.a 7e ~. \~ ~~ ~~ 0ra~1 ~e c`~ Q,®5 ~~ ~a ~ ~r ~h Pik- d~ Bch ~1, ~a <p r ~ $p .~
~Y ,gyp '° S°
~0g ~ 1~~ J~
~~ G~~ ~ m ~ ~
~y
d~ Q ~
y
~
~eb
~~~ ~~~
~ ~F-~ ~
~~
~~ cy~ ~~ ~ ~~
'
Q~ 0 ¢
v
.
y
.
tp
c
Ci
,5
~'
~~ti ~e~ ~
J ~a~ ~ yy+• ~adn ~gc.
15
Public Works
Expenditures
^4.
s
.. E' &ikirg Mairtererxc ~w
7%
~gy J 3mrMater
4q 34%
Parl6ard R6c~eatio
29
Divisions
loads
z,
5~
OparatlmariE
Malrienm
35X
Categor
65%
arva
„~
HOME OF PELICAN ISLAND
arva
Non-Departmental
Expenditures HOME OF PELICAN ISLAND
~,
ITEM FY 08-09
..Unemployment $ 10,000
Utilities ~~~, sue., Eledirc, rel~nonei $64,200
Insurance $232,730
Printing/Binding $ 10,080
4th of July $ 19,000
Riverfront Development (CRA} $246,300
Other (Spetlal EverRS, Operating, Mowing, lJnemploymerR, Supplies, Tuttlon Plan, Janitotlal, ftc) $60,290
Corltin en SO
TOTAL $642,600
16
MAJOR ~"~
EXPENDITURE FiDME ~F PELICAN ISLAND
~.
~~ t GHTS
•General Fund Expenditures are 76% Personnel
•Operating Expenses -Decreased $326,000 or
10.8%
•Capital Expenses - $81,400
•No New Vehicles
•All Capital Purchases from Replacement and Do
Not Effect General Fund
ALL GENERAL °~°
1
FUND CA P I TA L PELICAN ISLAND
{ TURES
•MIS -Server Replacement ($10,000)
•MIS -Battery Back Up ($5,000)
•MIS/Police - 911 Mapping ($20,000)
•Police -Tactical Vests (13 - $19,500)
•Police -Laptops (2 - $5,000)
•Police - Tasers ($1,100)
•Engineering -Sign Plotter ($4,500)
•Engineering -Laser ($2,000)
•Garage -Engine Analyzer ($3,500)
•Cemetery -Scissor Jack Trailer ($8,300)
•Cemetery -Fencing ($2,500)
17
GENERAL FUND
EXPENDITURE
3
.RY
s
operati«, ar~d
M~rtenanoe
23%
76%
area
HOME OF PELICAN ISLAND
~t~
1%
GENERAL FUND
EXPENDITURE
--S~NIAAARY
FY 2008-09
Operation and
Mairtererce
23%
76
~~
,%
Operatim and
Maintenance
25%
73
Capital
2%
ana
HOME OF PELICAN ISLAND
FY 2007-08
18
PERSONNEL COSTS
QTY OF
FY 08-09 BUDGET PRESENTATION
HEALTH CARE COSTS °"a
BENEFITS HOME OF PELKAN KLAND
•Goal -Continue Same Benefits
•100% Healthcare Coverage for Employees
•50% Dependant Care Coverage
•Employee/Spouse
•Employee/Child
•Employee/Family
•100% Employee Coverage for Dental/Eye Insurance
•50% Dependant Care Coverage for Dental/Eye Insura
•Life Insurance/Long Term Disability
19
HOME OF PELICAN ISLAND
PERSONNEL
EXPENDITURES
-~~ f SUMMARY ALL .FUNDS)
W
,~K~
2%
~,
$%
UrliFarm
0%
RCA
6%
OVF'.~Ifr1E
2%
~~
70%
FY 08-09 BUDGET ~~
PERSONNEL QUICK HOME OF PELICAN ISUND
<,
P'
TS
•76% of General Fund is Personnel Costs (FY 08 -
73%)
•Total Personnel Costs (All Funds) - $10,115,147
•FY 08 - $9,726,695 - Up 4%
•Total Overtime - $242,600
•Health Care Costs - $1,227,780 - Up 3%
•Dependant Care Coverage - $251,280 - 20% HC
Costs
•Retirement Contributions $844,807
ana
HOME OF PELCAN ISUND
20
HEALTH CARE COSTS
~~ ~~~
I'b'
CATEGORY
FY 08 COST
FY 09 COST
(39b InQease}
aTY SHARE MONTHLY
INCREASE TO
EMPLOYEE ADDITIONAL COST FOR
4TY i0 ABSORB
EMPLOYEE INCREASE
Emplogee $511.54 $526.89 $526.89 $0 $0
EmplcyeeJChild $961.fi1 $990.52 $231.82 $6.15 $Ifi8.80
Employee/Spase $1,058.81 $1,090.64 $281.87 $8.21 $123.15
EmvlweelFamity $1,624.13 $1,672.85 $572.98 $16.69 $300.40
47,108.11
SPECIAL REVENUE, DEBT
SERVICE AND CIP FUNDS
UiY OF
FY 08-09 BUDGET PRESENTATION
21
HOME OF PELICAN ISLAND
anoc
SPECIAL - -
HOME Of PELICAN ISLAND
.r ; UES
Discretionary Sales Tax - $2,400,000
Local Option Fuel Tax - $650,000
Recreation Impact Fee - $135,000
Stormwater Utility Fee ($4/Month) -
$850,000
SPECIAL REVENUES °"°
DST HISTORY ~oME OF PELICAN ISLAND
;. . ,~
$3,000,000 - --
$2,500,000
$2,000,000
$1,500,000
$1,000,000 - ~
$500,000 . ...... .. ...... .._______._. ..______
$-
FY 1999 FY 2000 FY 2001 FY 2002 FV 2003 FV 2004 FV 2005 FV 2006 FV 2007 FY 2008
22
SPECIAL °~~
REVENUES HOME OF PELICAN ISLAND
'~
NSES
Discretionary Sales Tax
•City Hall Debt Service - $1,033,207
•Police Vehicle Replacement (10) - $385,000
•Schumann/Barber Intersection Improvements -
$1,500,000
•'/4 Round Swale Project - $350,000
•Potomac Crossing - $125,000
LOCAL OPTION GAS °"a
TAX MME OF PELICAN ISLAND
s
a5oo,o00 __-. ---
s~oo,aoo ~~~ ~--
i.
~
saoo,aoo `J ~
~ r ~
3500.000 {'j~.
t
#{i
i
~
i
'
$400,000 ~
I~
asoo,aoo f
.
'
n
~
}~
Szao 000
S~oo,ooo t~~ i
~
tf~ '
5 .. ~~
..
FY 1888 FV 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FV 2008 Fy 2007 Fy 2008
~i l f~i
5
<~ 61,~`
~
1 ~F
~
II
~
i i i {(
~
f
1
P fli
4 i 1
A-
~!(~(
I~~
- i
f it
_-
E }
3' ~
~
1 ~ ~
l
_ f
{~
~ ;~
{ . -
} ~ ~ ~,
23
SPECIAL °"a
REVENUES HOME OF PELIUN ISUND
` t PENDIURES
Local Option Fuel Tax
•Annual Operating Expenses (Public Lighting) -
$203,699
•Paving Debt Payment - $300,000
•Transfer to General Fund - $250,0000
SPECIAL REVENUES ~ ~a ~
RECREATION IMPACT
FEE HISTORY HOME OF PELICAN BLAND
seoo,ooo
asoo,oao
s4oo,o00
s3oo,o00
szoo,ooo
S~oo,ooo
24
FY 2002 FV 2003 FV 2004 FY 2005 FY 2008 FV 2007 FV 2008
SPECIAL ~a
REVENUES HOME OF PELICAN ISUND
j=
E PENDITURES
Recreation Impact Fee
•Schumann Tennis Courts - $175,000
SPECIAL REVENUES ~a
STORMWATER UTILITY HOME OE PELCAN ISLAND
FEE HISTORY
$i,ooo,ooo
$x00,000
$eoo,ooo
$~oo,ooo
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
25
FY 2002 FY 2003 FY 2004 FV 2005 FY 2006 FY 2007 FY 2008
SPECIAL ~a
REVENUE HOME Of PELICAN ISUND
~:~ L
'~'~' PENDIT~URES
Stormwater Utility Fee ($940,373)
•Series 2003 Debt Payment - $437,748
•General Fund Transfer - $500,000 (Ditch/Swale
Mowing)
•GF Lines -Sod, Cement and Culvert
•Collier Creek Project Cash Match $750,00
T ana
D E ~ ^ SERVICE HOME OF PELKAN ISLAND
{ 1
DATE
ISSUED
AMOUNT
PROJECT RETIRE
DATE
PAYMENT
BALANCE
2003 $11,625,000 City Hall 2018 $1,033,206 $8.445.000
2003 $5,630,000 Stormwater 2022 $437,277 $4,570,000
2001 $2,435,000 Golf Course 2010 $306,590 $870,000
1998 $3,260,000 Road Projects 2013 $300,000 $1,333,400
26
ENTERPRISE FUND HIGHLIGHTS
CttY OF
FY 08-09 BUDGET PRESENTATION
ENTERPRISE
~r F!l111DS
Golf Course
•Continuation of Golf
Programming
•Overseeding Program -
Successful
•Range Improvements ($7,000)
•MISC Equipment ($11,750)
•Top Dresser
•Welder
Airport
~~
HOME OF PELICAN ISLAND
•Shifting Gears to Economic
Development
•Searching Avenues to Diversify
Revenue
•Hanger Project - $1,450,000
27
HOME OF PELICAN ISLAND
BUILDING ~a
DEPARTMENT LOSS HOME OF PELICAN ISUND
4 a TONS
Month by Month Performance -Starting February
2005
RESIDENTIAL
COMMERCIAL
C p• a' ~ o• a' o• a'
41YOF
ENTERPRISE
HOME OF PELICAN ISLAND
.S
y
Building Department
•Building Slow Down Continues
•20 Permits Per Month
•Total Elimination of 6 Positions - 50% Reduction in
Workforce
•Estimated FY 07 Loss of $250,000
•Mitigate Losses For FY 08
•Lateral Transfer of 2 Positions
•Business Tax Revenue and Employee Shifted
•Deficit Spending - $21,407
28
BUILDING ~a
DEPARTMENT LOSS HOAAE OF PELICAN ~SLANO
.,
~-iNS
$,,500,000. _-._----- _. - - - _.._
$,.0oo,0oa - ---
~~,~ --
$0 _ T~ __~
2008 2008 2010 2011 2012 073 2014 2015 2018 2 20t8
($500,000)- - -
($i,ooo,ooo) - ~` ~ ESTIMATED FORECAST (JUL 07) _ _ _,__
-FY 08 ACTUAL
PROJECTION w/ RIF 1 _ _
($1,500,000) PROJECTION w/ RIF 2 '.
-PROJECTION w/ RIF 3
($2,000,000) -PROJECTION w/ BUSINESS TAX
1
($2.500.000) ,., _._ __-__. _.__. ___--._____ _.. _. _... ___ _._._.
CLOSING COMMENTS
anroF
FY 08-09 BUDGET PRESENTATION
29
HOME OF PELICAN ISLAND
FY 08-09 TOTAL SE ~~ _
PROPOSED HOME OF PELICAN ISLAND
~~
ET
$25,173,832
Airport Find ElLildirg
2°~° Depertmerrt Find
Golf Caine Find l ~ 2%
qP Find \
16%
General Find
47%
Debt ~rviae
Find pedal F~eoerxie
6% ~~
20%
CITY MANAGER - °~°
OVERAL BUDGET ~ieJ J4
HOME OE PELICAN ISLAND
' } NTS
•Planned Well For Tax Reform
•Doing More with Less
•Strong Reserve Levels in all Funds
•Solid Capital Funding Position
•Weakening Operational Position (General Fund)
•Some Concern for Capital Replacement Reserve
30
QUESTIONS AND ANSWERS
cmroF
FY 08-09 BUDGET PRESENTATION
31
HOME OF PELICAN ISLAND