Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
11122008
cm ~~ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, NOVEMBER 12, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council -time limit five minutes where public input allowed 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY MAYOR 3. MOMENT OF SILENCE 4. READING OF CIVILITY PLEDGE BY MAYOR We will be respectful of one another even when we disagree. We will direct all comments fo the issues. We will avoid personal attacks. 5. ROLL CALL 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 7. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 08.016 A. Presentation to Employee of the 3~d Quarter -Steve DiTrapano, Facilities Maintenance ~ Superintendent 08.118 B. Proclamation -Arbor Day/Champion Tree Day 3 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 5-~s A. Approval of Minutes - 10/22/08 Regular Meeting 08.022 B. Resolution No. R-08-24 -Fiscal Year 2007-2008 4th Quarter Budget Amendment 19-54 (Finance Director Transmittal, R-08-24, Memorandum, Status Report, Schedule of Investments, Accomplishments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 08.118 C. Resolution No. R-08-26 -Update Champion Tree Resolution (City Clerk Transmittal, 55-57 R-08-26) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, CREATING A CHAMPION TREE AWARD PROGRAM; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 08.118 D. Recognize and Approve Champion Oak Nominated by Natural Resources Board - 59-63 Mr. and Mrs. Thomas Murphy, 1113 Coverbrook Lane for Presentation of Champion Tree Proclamation at Champion Tree Clinic on Saturday, November 15, 2008 (Natural Resources Board Memo, Champion Tree Record) 08.111 E. Approve Police Department Vehicle Purchase - 2008 Mercury Marquis from Alan 65-75 Jay Chevrolet in the Amount of $18,630 Plus Trade-In of 2001 Mercury -Below State Contract FSA Bid Award 07-15-0827 (PD Transmittal, Alan Jay Quote, Kelly Blue Book Info, Articles Re: Hybrids) 08.119 F. Christmas Parade -Saturday, December 6, 2008 -From Main Street to Deliver 77 Santa Claus to His House in Riverview Park -Sponsored by City, GFWC Sebastian Junior and Woman's Clubs, Sebastian Property Owners, and Chamber of Commerce - Close Main Street from US 1 to River and Indian River Drive from South of Jefferson to Riverview Park Only for Duration of Parade as it Progresses -Sebastian Boulevard from River to Just East of Hess for Duration of Event (City Clerk Transmittal) 9. COMMITTEE REPORTS 8~ APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 08.047 1. Planning & Zoning Commission 7s-s7 i. Interview Unless Waived, and Submit Nominations for One Three Year Term Position (City Clerk Transmittal, P & Z Code, Applications, Ad, List) 10. PUBLIC HEARINGS 11. UNFINISHED BUSINE 08.030 A. ISBA Draft Agreement Consensus in Preparation for Joint Workshop (10/22 Minutes 99-115 Excerpt, Draft Agreement) 08.064 B. Pedestrian Bridge Lighting (City Manager Transmittal) 117-118 12. PUBLIC INPUT Public Input for each individual is live minutes, however, it can be extended or terminated by a majority vote of Council members present. 2 13. NEW BUSINESS 08.114 A. First Reading of Ordinance 0-08-11 -Laurel Reserve Phase II, Final Plat -Schedule 119-123 Public Hearing for 12/10/08 (City Attorney Transmittal, 0-08-11) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR THE LAUREL RESERVE PLANNED UNIT DEVELOPMENT PHASE 2, IDENTIFYING THE FORMER 90' RIGHT-OF-WAY AS TRACT "A" COMMON AREA, AUTHORIZING ADJUSTMENTS FOR STREET ACCESS PROVIDING FOR CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE. 08.120 B. Resolution No. R-08-25 -Grant Application to Stan Mayfield Working Waterfronts 125-128 Program for Fisherman's Landing (GMD Transmittal, R-08-25) A RESOLUTION OF THE CITY COUNCIL OF THE C-TY OF SEBASTIAN, FLORIDA, SUPPORTING THE FISHERMAN'S LANDING SEBASTIAN, INC. GRANT APPLICATION TO THE STAN MAYFIELD WORKING WATERFRONTS GRANT PROGRAM. 14. CITY ATTORNEY MATTERS 15. CITY MANAGER MATTERS 16. CITY CLERK MATTERS 08.121 A. Update on Appointments to County and Regional Boards and Committees (City Clerk 129-132 Transmittal) 08.121 B. Assignment of Members to Attend County Commission Meetings November 2008 133 through October 2009 -Report (City Clerk Transmittal) 17. CITY COUNCIL MATTERS A. Ms. Coy B. Mr. Gillmor C. Mr. Hill D. Mrs. Simchick 08.122 i. Indian River Lagoon Initiative Bill 2008-09 (Bill Excerpt, City Manager Proposal) 135-141 E. Mr. Wolff 18. ADJOURN (All meetings shall adjourn at 10:00 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. F:FC~~~I~r Cif, ~t~t.it"t ,il h:F~:~tlnc~~ Y3r~ S:;he~~ule~ fc~r I_i°~re Fr«aci~;as car- ~-, ; ~-„- _, . -,~ ~;~ ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 3 Upcoming meetinc,Ls: December 10, 2008 - 6:30 pm -Regular City Council Meeting cm ~ :ter HOME OF PELICAN ISLAND EMPLOYEE OF THE 3rd QUARTER - 2008 STEVE DITRAPANO SUPERVISOR FACILITIES MAINTENANCE Steve has been employed with the City of Sebastian since 1993.. He was hired as a Maintenance Worker I, and has worked his way up the ladder to the Facilities Maintenance Supervisor position. He has many letters of recommendations in his file which illustrate his dedication to the City and knowledge of the many facets of construction. Steve has always been an outstanding employee that takes great pride in his work. He has vast. experience in electric, carpentry and plumbing and has been involved in many projects over the years that have yielded great savings to the City. His .facilities maintenance division consists of himself and Marty O'Brien whom are responsible for maintaining 46 city facilities- and for .overseeing all maintenance contractors. His most recent major accomplishment: has been the- significant savings realized for the Sebastian Elementary School, City Hall .and Police Department electric billings. Last year we spent $124,617 on these facilities for electric, compared with $80,942 for fiscal year ending September 30, 2008. Even with the increased FP & L usage charges over the past year, we achieved a $43,675 in savings as a result of changes Steve had made to the programming of our air conditioning systems at those facilities. Lastly, in case you didn't know, Steve was responsible for fabricating those beautiful "Welcome to Sebastian" signs that we appreciate as we enter. into our community. Steve is always professional and pleasant to work with, and displays due diligence and attention to detail on whatever project he is assigned to. Any problem concerning the City's buildings, become Steve's personal mission to correct including those that occur after hours. He is very meticulous and excels at problem solving and ensures project completion in a timely manner, and is always cognizant of City funds.. His dedication to the City of Sebastian, coupled with his exemplary work habits has earned Steve DiTrapano employee of the 3rd Quarter 2008. Therefore Steve, it is with great pleasure that I present this plaque and savings bond in recognition of your years of achievements and dedication to the City of Sebastian. CRY of SE~~~AS -. HOME OF PELICAN ISLAND LJ ARBOR DAY /CHAMPION TREE WHEREAS, IN 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this Holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world; and WHEREAS, each state may designate a day on which to observe Arbor Day, and the State of Florida has chosen to observe Arbor Day on the third Friday in January, and; WHEREAS, the riation celebrates Arbor Day on Apri129th; WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, trees are a renewable resource, giving us paper, wood for our homes, fuel for fires and countless other wood products; and WHEREAS, trees in our City increase property values, enhance the economic vitality of business areas and beautify our community, and wherever planted, are a source of joy and spiritual renewal. NOW THEREFORE, I, , by virtue of the authority vested in me as Mayor of the City of Sebastian in observance of ARBOR DAY do hereby proclaim November 15, 2008 as "CHAMPION TREE DAY" and urge all citizens to support efforts to protect our trees and woodlands and support our City's urban forestry program; and further urge all citizens to plant trees to gladden the hearts and promote the well-being of present and future generations. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Sebastian, Florida, to be affixed this 12th day of November 2008. Mayor Attest: l~~ ~. cm of -~~, HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, OCTOBER 22, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Coy called the Regular City Council meeting to order at 6:30 p.m. 2. The Pledge of Allegiance was recited. 3. A moment of silence was held. 4. Council Member Paternoster read the Civility Pledge. We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. 5. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner Interim City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Police Chief, Jim Davis Deputy Police Chief, Michelle Morris Regular City Council Meeting October 22, 2008 Page Two 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Mr. Paternoster said there is an FDOT representative present for item 14A regarding Hangar A who must leave by 8:00 p.m. and requested the item be moved up to just after item 7. Mayor Coy noted the need for a unanimous decision to modify or add to the agenda. Mr. Wolff requested the item be moved to 8B. All members agreed. 7. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Certificate of Achievement for Excellence in Financial Reporting to Kenneth Killgore, Finance Director (Letter) Mayor Coy read the letter of award from the Government Finance Officers Association, noted the certificate had not yet been received, and Mr. Killgore expressed his appreciation to former Finance Director Shai Francis, Finance Department staff and Human Resources Director, Debra Krueger. Brief Announcements Mr. Neglia announced that a friend of his had been handed a notice of foreclosure from the newspaper which the man stated was regarding Mr. Neglia. Mr. Neglia said it unfortunately relates to his son and asked that people not be involved in false information. He then announced the grand opening of the Presbyterian Thrift Shop on Saturday, October 25, 2008 from 11:00 to 1:30 p.m. Ms. Simchick announced the continuation of the GFWC Sebastian Junior Women's Club Haunted House on Main Street during the next two weekends through November 1St Mayor Coy announced early voting in the old schoolhouse building Monday through Saturday for the next two weeks. Mr. Wolff announced the City Halloween costume parade and contest on Saturday, October 25, 2008 at 11:00 a.m. in Riverview Park. Mr. Paternoster said he is also running for election, noting people have had rear view mirrors ripped off, another with scratches to his vehicle, stolen signs, and asked everyone to work together stating whoever gets the two highest votes will be seated here. 8. ITEMS NOT ADDRESSED AT 10/8/08 REGULAR MEETING 08.114 A. Laurel Reserve Phase II Update (Minutes, Reports, E-Mails, Plats) 137-236 (Laurel Reserve Supplement) (Council Member Simchick Supplement) from 10/8/08 packet 0 2 Regular City Council Meeting October 22, 2008 Page Three The City Manager gave a brief update on the Laurel Reserve Phase II final plat request, and said the Interim City Attorney will advise Council on an additional option for consideration. He said if Council should choose this option staff will bring back the ordinance for first reading at the next Council meeting with second reading and final plat approval at the December meeting. The Interim City Attorney said many things have occurred since the early 2000's to allow us to move forward on this final plat. He requested at the conclusion of this item he would like the motion to direct staff along the lines that he is indicating. He said there may need to be some minor changes to the final plat. Ms. Simchick said periodically citizens approach the Council members with problems and she met with Ms. Robinson who requested to come before Council. Deb Robinson, Vice President for Laurel Homes, submitted materials to Council (see attached), and read first from a prepared statement regarding the platting of Laurel Reserve. (see statement attached) In response to the Interim City Attorney's new recommendation, Ms. Robinson said she had provided a copy of the City's ordinance and did not understand why it was necessary to create a new ordinance as the only difference is that Council has gotten rid of Fleming Street, and she would like to define the land as "common property" as opposed to "open land" so the use is not defined. Mayor Coy asked Council to look at Section 2 of Ordinance 0-02-10 which references an amendment to Ordinance 0-01-10 which incorporated a 90 foot right-of-way, and an emergency access for the southwest corner of the property. Mayor Coy said she would like to assist Ms. Robinson in getting this right for perpetuity and staff's recommendation would be the fastest way to go. Ms. Robinson said there were no conditions attached to her ordinance which overrides the Davis ordinance. Mr. Paternoster noted there have been a-mail communications between our former City Attorney and Attorney Bruce Barkett and asked Ms. Robinson if she was still represented by Mr. Barkett, and she responded she was now represented by Attorney Block and he was in attendance. Ms. Simchick asked if it was true that the ordinance stands on its own and would the Interim City Attorney have a problem creating an ordinance to name the land "common property." The Interim City Attorney said he did not have a problem with that; common property connotes the same thing as open space. He said his concern is that there has been a lot that has gone on in regard to Phase II, said he met with the property owner, and visited the site with the Growth Management Director. He asked if the white fence can be gotten through with an emergency vehicle. Ms. Robinson said it was a breakaway fence and the emergency access is a stabilized roadbed, with standard engineering. He asked where the emergency road goes and she said it goes through an FPL easement to Kildare Drive. 3 Regular City Council Meeting October 22, 2008 Page Four Ms. Robinson said she did not know there was a problem until the final platting, where the mylar states the common land is "future road right-of-way to be purchased by the county" and the former city attorney wanted her to give the City the land. The Interim City Attorney said the way through this is to slice it, and end the process with the enactment of an ordinance which recognizes what happened to Fleming Street, deletes the right-of-way requirement, and the final plat should reflect the current state of events. Mayor Coy said to expedite this and in accordance with ordinances, is it reasonable for staff to review the plat turned in and be prepared to address it at first reading and have second reading and approval in December with a resolution to tie the knots. Mr. Neglia asked if the property was dedicated to us, could we expedite it any quicker. The Interim City Attorney said that would not save time because this is not an action item tonight. The City Manager said if Council is happy with this, we can move on. Mr. Wolff asked that the public be heard. Mayor Coy called for public input. Don Wright, North Fischer Circle, President of South Moon Under Homeowners' Association, asked the intended use for the storage area and recommended making sure it is still subject to the normal approval process, such as buffering and landscaping, as he hears it will be used as storage for RVs and boats. Mr. Neglia asked the City Manager if we could keep the South Moon Under residents informed. Ms. Simchick asked if change of use would have to go to staff. The City Manager said the property is narrow and would prevent storage of RVs and boats, and common property would still limit storage uses, and more specific uses would have to come back. Ms. Simchick clarified that is not an issue tonight and would be taken care of in a different process. Mr. Paternoster noted the Interim City Attorney stated that open space and common space are synonymous and asked if they would have a problem with storing RVs, under either category. The Interim City Attorney said to provide storage there will have to be a zoning hearing or special exception hearing separate from this, and common property does not provide for that use. Ms. Simchick asked if Florida Statutes prefers common property so the Homeowners' Association (HOA) is responsible for maintenance and such. The Interim City Attorney said the HOA would be responsible. Mr. Neglia said we do not allow RVs, and boat storage in residential. c 4 Regular City Council Meeting October 22, 2008 Page Five Richard Gillmor, 744 Kroegel Avenue, Sebastian, directed Council to circle page 148, noting the former City Attorney's a-mail to Attorney Barkett, and read it into the record. Mr. Gillmor said he spoke to the previous owner of the property who used the word "donate" in regard to the property in question. He said if the property is the City's property, we could use it for some other purpose. Mr. Wolff asked him if it was his contention that the City may want to put a park on a 90 foot piece of property. Mr. Gillmor said he was just saying to keep the citizens in mind when making the decision. Damien Gilliams, 1623 US Highway 1, said this is hearsay, and who cares what the Davis family did. Mayor Coy gaveled Ms. Falco for commenting from the audience. Mr. Gilliams said Ms. Robinson is being harassed, he is still waiting for his dock permits, there should have been an ordinance on the agenda for action tonight, and she has spent millions to bring the property where it is today. Louise Kautenburg, Sebastian, said to give careful consideration of giving up dedicated right- of-way, said the MPO took the extension of Fleming off the plan but did not cancel it, and once we give it away, we will never get it back because there are people who do not want Fleming to exist. Cindy Falco, Sebastian, said she empathizes with Ms. Robinson, and appreciated the Interim City Attorney. Mr. Paternoster asked if we have any documentation to show a dedication or purchase of the right-of-way, and the City Manager said back in 2006 there was an agreement to move forward on platting and argue on dedication later. He explained dedication is generally when a developer provides property to a jurisdiction for a public improvement, and it is not bought; it was stopped when the road was scheduled for construction, the attorneys suggested to plat the lots, and preserve the right to fight about dedication later, but the suggestion was rejected. Mr. Wolff said in the case of 66th Avenue, the property owners had to either sell or face eminent domain and the statement that a road will never happen is not true. The City Manager said the right-of-way in 66th was through an already developed area where the right-of-way had to be acquired, so the better prospectus for government is to capture the property at the onset. He added that the right-of-way on Barber Street has already been captured and one day will be four-lane. Mr. Wolff said at the time there was a discussion of Fleming Street with the right-of-way. Mr. Neglia suggested the right-of-way be used as open space until such time as Fleming Street does or does not go through. The City Manager said that is how Ms. Robinson has modified the plat and we are asking it be changed to common property. The City Manager a I 5 Regular City Council Meeting October 22, 2008 Page Six pointed out this was not staff's desire for the right-of-way, the Interim City Attorney has come up with a way to protect us and undo what has been done. Ms. Simchick said we should not hold Ms. Robinson hostage. MOTION by Ms. Simchick and SECOND by Mr. Paternoster to bring back at the next meeting an ordinance to include language that Tract A becomes common property, followed by a motion to bring back a resolution for final plat of Laurel Reserve Phase II at our next meeting and the second reading the following meeting. The City Manager clarified the resolution will come back at second reading Mayor Coy suggested that Council direct the Interim City Attorney to cover all loose ends so this does not come up again. The Interim City Attorney said that is the purpose. Ms. Simchick clarified her motion is to be, "as submitted." Mayor Coy said she had a problem with "as submitted," and would like staff to review the plat. The City Manager said staff will work with the petitioner to address staff's concerns in the ordinance. Result of the roll call: Ayes: Neglia, Paternoster, Simchick, Wolff, Coy Nays: None Passed 5-0 08.108 B. Hangar "A" - Ahren's Companies Design/Build Construction Agreement in the Amount A-R of $1,241,265 and Authorize City Manager to Spend Up to $50,000 for Impact Fees City Manager Transmittal w/Attachments, All Additional Backup Previously Provided Under Separate Cover and Scanned Into Laserfiche) The City Manager requested approval of the construction agreement and authorization to spend up to $50,000 for impact fees; and he noted there is a hold harmless agreement from the LoPresti's because we have not met the move-in deadline which includes their use of the airport terminal at no charge in exchange for the delay. Mr. Griffin apologized for interrupting Mr. Paternoster at the beginning of the meeting as he did not know Ms. Notz was in attendance. Mr. Paternoster reiterated what the City Manager had stated was in the letter from LoPresti, and the City Manager concurred. He said the difference in time would be approximately three months. Mr. Wolff asked if LoPresti Aviation would be paying utilities and the City Manager said they would do so pro-rated as stated in their agreement. He stated this points out how we need to meet our obligations, and is a reasonable request. Mr. Paternoster asked if the minimum number of jobs required to receive the rebate would be moved forward as well. The City Manager said yes. ~D 6 Regular City Council Meeting October 22, 2008 Page Seven Ms. Simchick said she did not feel the project was good for the City but she did respect her fellow Council members. Mayor Coy said this is classic example of getting the Economic Development plan up and running, if we don't provide stimulus, companies won't come and will go out west. She fully supported this project. Mr. Paternoster thanked the City Manager and Airport Director for a great job, said this is our stimulus package to get the economic development working at the Airport and he thanked Mr. LoPresti for his presence. Mr. Wolff noted Ahrens' list of local contractors does not include contractors from Indian River County which is disappointing. Mr. Wolff said we have to set an example to the community and endeavor to be green. He said the air conditioning system should be at the best efficiency that is affordable, minimum 14 SEER, and there should be a passive hot water solar heating system for the showers. He said he was having difficulty coming to terms with the $15,000 for the air compression system and if additional money was needed in attempt to be green it could come for that. The City Manager said his remark is duly noted, and there may be money on alternate #7 fire coating, as the Fire Department has indicated a different method may be acceptable. Mr. Wolff said the $30,000 a year insurance would negate any rent we might receive from the building. The City Manager said the insurance will be $9,000 and we will make about $20,000 a year on this project and have tried to be revenue neutral on this economic incentive. In response to Mr. Paternoster, the City Manager said the air compressor could be considered an after-market package. Mr. Neglia asked about the fencing inside the building. The City Manager said it was to delineate shipping and receiving. Mr. Neglia asked about flammable products and the City Manager said there will be but they will be protected in accordance with code. MOTION by Mr. Wolff and SECOND by Mayor Coy to award Ahrens Companies the design/build contract for hangar project at the Sebastian Municipal Airport in the amount of $1,241,265. Result of the roll call: Ayes: Paternoster, Wolff, Coy, Neglia Nays: Simchick Passed 4-1 MOTION by Mr. Paternoster and SECOND by Mr. Neglia to approve the $50,000 for impact fees. Result of the roll call: Ayes: Wolff, Coy, Neglia, Paternoster Nays: Simchick ~-~, Passed 4-1 / i 1 7 Regular City Council Meeting October 22, 2008 Page Eight Mayor Coy called recess at 8:03 p.m. and reconvened the meeting at 8:20 p.m. All members were present. MOTION by Mr. Neglia and SECOND by Mr. Paternoster to move New Business Item #B - Park Place up at this time for the people present and it carried on a voice vote of 5-0. 08.117 B. Waste Management Franchise -Park Place Discussion -Bob Allgore, Vice 69-137 President, Park Place Homeowners' Association -Requested by Council Member Paternoster (E-Mail, Minutes, City Attorney Transmittal, Minutes, Geletko Letter, 0-03-12, Franchise Agreement) The City Manager briefly explained the Waste Management franchise agreement, part of the discrepancy occurred in the prior franchise which was only for residential, in 2003 the franchise was modified for both residential and commercial, and the agreement gave Waste Management a year to bring in the non-franchised folks, and they took a little longer and the people of Park Place have now seen an increase in rates. He said that Waste Management has tried to bifurcate the increase over the years to ease the residents into the new rate and he did not know what Council has the ability to do, but Mr. Paternoster asked for the item to be agendized. Bob Allgore, Vice President, Park Place HOA, said there are 395 homes, the average resident age is 71.7, thanked Council for bringing this up, said the rate increases hurt people's living standard, said the community is close, and American Land Lease owns the development and residents' trash was included in their rent. He said negotiations may be possible but they would like to get out of the Council franchise mandate, and a 90 day notice is required for any pass-through charges according to F.S.723. Mayor Coy asked the Interim City Attorney if he has looked at this issue. The Interim City Attorney said he was aware there would be speakers but did not know what they were going to say, and this appears to be more an issue among the park owner, the residents, and franchisee. He said City Council has already made the agreement and if directed he would sit in on any negotiations with the parties. In response to the Mayor, the City Manager said the franchise agreement gave Waste Management the business, and they did not claim their right until recently and they have gone above and beyond what is required of them. Mr. Paternoster asked if there is there some way, if both parties were in agreement, to breach a condition of the contract without nullifying the contract. The Interim City Attorney said yes but he would like to meet with parties involved because Council has awarded something very valuable to Waste Management and before we interfere with the rights we have given them or subject the City to liability, he would rather sit down with parties and see where they are. IZ s Regular City Council Meeting October 22, 2008 Page Nine Mr. Paternoster said Mr. Geletko of Waste Management has agreed to sit down with the Interim City Attorney. George Geletko, Public Sector Services Manager, Waste Management, said he was concerned with legal issues, definitions and would like the time to make sure they are in compliance with what they have agreed to do. Mayor Coy said she is hearing willingness, and Council should give the parties the opportunity to discuss the agreement. Mr. Neglia asked if the policy could be changed to go along with this. The Interim City Attorney said Council has the power to breach a contract but not the right to do so, and if you do it, you may be responsible for damages and penalties, whether you exercise it or not there is a balance of power. He said you need as much information as possible to make a decision and the parties are expected to live up to the terms and with regard to this contract, it is over quite a few years, and the City should remain in position of being in support of the contract and contractor and flesh out issues. Mayor Coy asked if the franchise can be amended upon mutual agreement. The Interim City Attorney said it could be. Ms. Simchick said the franchise agreement was reached in 2003 in the effort to save the City's roads, and we receive $65,000 per year in franchise fees from Waste Management. She pointed out the Interim City Attorney described a landlord tenant dispute and asked if this was in Council's realm. The Interim City Attorney confirmed it was not. Mr. Wolff asked if the City Manager intentionally did not write up a transmittal and he said he intentionally did not. Mr. Wolff said there was not enough information to make a decision. Ms. Simchick said one resident reported the fee was $12.01 a home, they do not have the ability to opt out, and snowbirds must pay when they are up north and she felt this is not a City issue. Mr. Wolff said it has to be equitable throughout the community, and it looks like the best solution is to have the Interim City Attorney look over this. Mr. Paternoster said Mr. Geletko is willing to work something out if he can. Mr. Neglia asked if the Park Place contract was different than other customers. The City Manager said the City does not regulate this, and if Waste Management desires to modify this it would be quid pro quo which could mean more years, it needs to be fair across the board. He said the residents do seem to have issue with F.S.723 and he would be happy to sit down with Mr. Geletko. Mayor Coy asked if the landlord could change their prospectus to choose trash service. The City Manager said yes, but F.S.723 regulates when the prospectus can open. C3 9 Regular City Council Meeting October 22, 2008 Page Ten Damien Gilliams, 1623 US Highway 1, said as a small business owner he would like the business community to have the opportunity to sit at the table if the agreement is renegotiated. He said he hoped the Interim City Attorney will keep in mind that Indian River County was working to allow an alternate local contractor to work within Gifford. Harvey Wheeler, Sebastian, said if we start renegotiation, he would support kinder recycling bins for seniors, or have the City handle its own recyclables. He said other options are available and Council should renegotiate the whole thing. Mayor Coy said we are not here to renegotiate the entire franchise agreement. It was the consensus of City Council to let the Interim City Attorney facilitate dialogue with the interested parties passed with a voice vote of 5-0. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 3-12 A. Approval of Minutes - 10/8/08 Regular Meeting 13-21 B. Approval of Minutes - 10/13/08 Special Meeting 08.115 C. Resolution No. R-08-22 -Vacation of Easement -Machado -Lot 12, Block 369, 23-39 Sebastian Highlands Unit 11 (GMD Transmittal, R-08-22, Site Map, Staff Report, Application, Utility Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 12, BLOCK 369, SEBASTIAN HIGHLANDS UNIT 11, PROVIDING FOR RECORDING, PROVIDING FOR EFFECTIVE DATE. 08.116 D. Award Sod Contract to Sod City for a Term of Two Years with Automatic Three Year 41-68 Renewals in One Year Increments Upon Mutual Consent (PW Transmittal, Bids, Proposed Contract) MOTION by Mr. Neglia and SECOND by Mayor Coy to approve consent agenda items A-D. Mr. Wolff removed item 9 D. MOTION by Mr. Paternoster and SECOND by Mr. Neglia to approve items A-C passed with a voice voted of 5-0. Mr. Wolff asked who provided sod for the sidewalk project on Main Street and the City Manager said he could not answer. Mr. Wolff said it was an inferior product, and if they are the same people, we would like a better product. Mr. Paternoster said the same this is occurring with the quarter round installation. 19 ~o Regular City Council Meeting October 22, 2008 Page Eleven MOTION by Mr. Wolff and SECOND by Mr. Neglia to approve the award of sod contract item #9D. Result of the roll call: Ayes: Wolff, Coy, Neglia, Paternoster, Simchick Nays: None Passed 5-0 10. COMMITTEE REPORTS & APPOINTMENTS -None 11. PUBLIC HEARINGS -None 12. UNFINISHED BUSINESS 08.030 A. City Manager Update Report on 10/15/08 ISBA Staff Meeting and Discuss Schedule for ISBA Joint Workshop (No Backup) The City Manager said the working group finished the ISBA in draft form to present the first part of December to the elected officials. He said the big issues were the contiguity issue, being the property south of Sebastian which affects us only, we asked for a clause that allows us to have apoint-to-point for contiguity, and the County had issue with our request; and the other issue is the location of new towns and proximity to reserve areas, new towns do not have to have separation from reserve areas, passed with "no" vote by Sebastian, and advised Council needs to act on that at the joint official workshop. The City Manager reported that the working group felt transportation concurrency is too cumbersome to tackle at this point, which is another item Council may want to bring back to table. He said Mr. Dill is redrafting the agreement and it will be resubmitted to Council and he will start working on the schedule for the workshop. Mr. Neglia asked if there is restriction for the new towns to proximity to Interstate 95. The City Manager said there is no restriction for proximity to city limits or reserve areas but there is a restriction on number: two east of 195 and two west of 195. The City Manager said the Mayor preferred a five mile limit for new towns but the point-to-point issue was a greater concern and our vote reflected distance with new towns and point-to-point. Mayor Coy asked for consensus whether to bring this back up at the workshop. Ms. Simchick said if heading south, annex the Graves, it will be a new town but not on our border, will we oust ourselves. The City Manager said that is where the agreement works to our benefit. Mr. Paternoster said the new towns are not allowing the agricultural land to be utilized properly. The Growth Management Director said there has been a lot of discussion as to what constitutes open space and when we went with a smaller size it was to allow properties to preserve some agricultural operations and phase their development into three periods where the County is all or nothing. The City Manager said we thought it was important to include agriculture use in our comp plan. l5 11 Regular City Council Meeting October 22, 2008 Page Twelve Mayor Coy suggested agendizing this item for November 12th so we can reach a consensus to bring issues to the joint workshop. Ms. Simchick said she was disappointed because this boils down to a height and density agreement and carving who is getting the land; but we need to have this on the table or they will see charter government. Ms. Simchick asked the Interim City Attorney if we sign the interlocal agreement with a date that supersedes our challenge to Fellsmere's areas up for annexation, would it interfere with our challenge to change those densities. Mayor Coy said it does merit immediate attention because it affects our agreements we have made via the judge's order. Mr. Wolff said he supported Ms. Simchick in that we need to take our plea to our colleagues, and now it is time to push for our quality of life. Mayor Coy said we are leading the way, and we need to keep on pushing. She suggested bringing this up at the next meeting so we can have a consensus at the joint elected officials workshop. 13. PUBLIC INPUT Public Input for each individual is five minutes, however, it can be extended or terminated by a majority vote of Council members present. Cameron Crockett, 168 Concha Drive, said the volleyball court by the river has no lighting and it is difficult to play in the dark. He said people use their car lights for lights and asked for lighting at the court because it is a popular place to hang out at. The Mayor directed the City Manager to look into turtle-friendly lighting. Don Wright, Sebastian River Area Chamber of Commerce, announced the November 14-16, Birthday Blues festival at Fellsmere Riding Club, said ticket prices are Friday $10, Saturday $20, Sunday $10, a three-day pass is $30, and a VIP package is available for $125. He said he would appreciate the event advertised on the City website. Cindy Falco, owner of the historical George Braddock House on Louisiana Avenue, announced a free 100-year birthday celebration of the house, in conjunction with the Sebastian River Historical Society fundraiser on December 7th from 1:00 to 4:00 p.m. Damien Gilliams, said he contacted some Council members to try to stimulate the business community before Christmas but hasn't received any call backs. He suggested holding a green market or flea markets in the Riverfront District to sell things over holidays, maybe charge $10.00 a table. He commended young Cameron Crockett for approaching Council and hoped other kids will get involved with government. He said there were violations on the meeting tonight in regards to campaigning. He said one member of Council walked out on a meeting, at another meeting she did not get her way, called for a break and went out to the courtyard and made remarks which he considered malfeasance by encouraging an ex- employee to litigate with the City which violates a sacred trust, is unacceptable and he asked her to consider stepping down and be replaced with one of the nine candidates. l(n ,2 Regular City Council Meeting October 22, 2008 Page Twelve Mayor Coy said it was no secret he was talking about her, which is personal and gave him a warning. Mr. Gilliams continued saying he was stating the facts and it was unacceptable. Mayor Coy gaveled and asked him to sit down. Ms. Simchick said she was asked by the Boy and Girl Scout troops to give tours of the City for their government badge and asked if any other Council members would want to give tours. Jim Sunnycalb, Easy Street, asked when the plaque was going to be put on the new fountain in Riverview Park for Pete Harris. The City Manager said we'll get on it. Russell Hermann, 586 Redwood Court, Ecumenical Council, thanked residents who have donated food and money, said there is an overwhelming need for both and if anyone would like to donate the contact information is Roseland Methodist Church, Post Office Box 157 Roseland, 32957. Mr. Wolff asked what type of food is needed and Mr. Hermann said any type of canned goods. Richard Strange said he was told to take a campaign shirt off but the previous speaker had a campaign shirt on. The City Manager said our resolution allows buttons and t-shirts. Chuck Lever, Sebastian, thanked Mr. Paternoster for bringing the Park Place senior citizens to Council and trying to help them. 14. NEW BUSINESS -None 15. CITY ATTORNEY MATTERS The Interim City Attorney thanked Council for the opportunity to serve Sebastian. 16. CITY MANAGER MATTERS -None 17. CITY CLERK MATTE The City Clerk announced Student Government Day will be held October 29th and invited Council to participate. 18. CITY COUNCIL MATTERS A. Mr. Wolff -none B. Mayor Coy -none C. Mr. Neglia -none D. Mr. Paternoster reminded everyone to get out and vote. E. Ms. Simchick -none 19. Being no further business, the Mayor adjourned the regular meeting at 9:35 13 Approved at the November 12, 2008 Regular City Council meeting. Mayor ATTEST: Sally A. Maio, MMC -City Cleric l8 14 crrr ct . ~ _ _, -- :...~ F~d~A/6E CDC PELI~:RRI ~SLAPdID City of Sebastian, r'loricta Subject: Resolution No. R-08- 24 Adopting Amendments to the Fiscal Year 2007-08 Budget. bmittal by: City Manager ty Manager Agenda No. f1 ~ , (~ ~. ~-. i Department Ori ~ n~ ~~~~-~------ -~ ~ ry ~`~-`°'`-~ City Attorney: `iT yd .~ ~J City Clerk: ° ' Date Submitted: November 4, 2008 For Agenda of: November 12, 2008 Exhibits: • Resolution No. R-08-24 • 4th Quarter Budget Review Memorandum • Capital Project Status Reports as of September 30, 2008 • Schedule of Investments as of September 30, 2008 • 4`h Quarter Accomplishments EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A N/A SUMMARY Pursuant to the City's adopted financial policies, budget reviews and adjustments are presented to the City Council quarterly. Capital project status reports, investment reports and accomplishments are also included. There were just a couple of changes to the General Fund budget which occurred during the fourth quarter that required budget amendment approval by the City Council. There was an adjustment for the annual contribution the State makes to the Police Pension Plan and an adjustment for the early retirement of the Human Resource Specialist. There were no other changes other than line item transfers between accounts that could be approved by the City Manager. For the most part, these adjusted for overages on overtime„ repair and maintenance and gas and oil accounts. These are explained in the analysis of General Fund expenditures section of the report. There are no other changes to the budgets of other City funds requiring City Council approval. The budget adjustments shown for the Discretionary Sales Tax were approved by the City Council as part of the 3rd Quarter Budget Review. The reduction in the Recreation Impact Fee Fund is from closing out balances remaining from previously completed projects. We are recommending the changes identified in Resolution No. 08- 24, Exhibit "A", which are further explained in the enclosed memorandum for the 4`'' Quarter Budget review. RECOMMENDED ACTION Move to approve R-08-24. Iq 2U RESOLUTION NO. R-08-24 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 19, 2007, the City of Sebastian adopted Resolution No. R-07-38 providing for the adoption of the City's 2007-08 budget; and WHEREAS, on Febniary 13, 2008, the City of Sebastian adopted Resolution No. R-08-03 providing for the amendment of the City's 2007-08 budget; and WHEREAS, on Apri123, 2008, the City of Sebastian adopted Resolution No. R-08-OS providing for the amendment of the City's 2007-08 budget; and WHEREAS, on August 13, 2008, the City of Sebastian adopted Resolution No. R-08-13 providing for the amendment of the City's 2007-08 budget; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended September 30, 2008 has indicated that further adjustments are necessary, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year begimiing October 1, 2007 and ending September 30, 2008 be amended, a copy of which is attached hereto and more particularly identified as Exhibit "A", which are hereby adopted and the revised appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective on September 30, 2008. It was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: Mayor Vice-Mayor Councilmember Councilmember Councilmember and, upon 21 The Mayor thereupon declared this Resolution duly passed and adopted this November 20Q8. ZZ ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBAS'T'IAN, FLORIDA Approved as to form and content for reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney EXHIBIT "A" FUND TITLE GENERAL Revenues Expenditures LOCAL OPTION GAS TAX Revenues Expenditures DISCRETIONARY SALES TAX Revenues Expenditrues RECREATION IMPACT FEE Revenues Expenditures STORMWATER UTILITY FEE Revenues Expenditures LAW ENFORCEMENT FORFEITURE Revenues Expenditures G.R.E.A.T. PROGRAM Revenues Expenditures DST DEBT SERVICE FUND Revenues Expenditures STORMWATER DEBT SERVICE FUND Revenues Expenditures CAPITAL PROJECTS FUND Revenues Expenditures GOLF COURSE Revenues Expenses AIRPORT Revenues Expenses BUILDING Revenues Expenses TOTAL BUDGET FY 2008 AMENDED BUDGET BEFORE 4TH QUARTER BU DGET AFTER ADJUSTMENTS ADJUSTMENTS ADJUSTMENTS $ 12,105,797 $ 147,800 $ 12,253,597 $ 12,105,797 $ 147,800 $ 12,253,597 $ 762,559 $ - $ 762,559 $ 762,SS9 $ - $ 762,559 $ 3,195,183 $ 228,052 $ 3,423,235 $ 3,195,183 $ 228,OS2 $ 3,423,235 $ 510,000 $ (91,715) $ 418,285 $ S 10,000 $ (91,71 S) $ 418,285 $ 940,373 $ - $ 940,373 $ 940,373 $ - $ 940,373 $ 11,500 $ - $ 11,500 $ 11,500 $ - $ 11,500 $ - $ - $ - $ - $ - $ - $ 1,035,594 $ - $ 1,035,594 $ 1,035,594 $ - $ 1,035,594 $ 437,748 $ - $ 437,748 $ 437,748 $ - $ 437,748 $ - $ - $ - $ - $ - $ - $ 1,747,377 $ - $ 1,747,377 $ 1,747,377 $ - $ 1,747,377 $ 382,865 $ - $ 382,865 $ 382,865 $ - $ 382,865 $ 603,545 $ - $ 603,S4S $ 603,545 $ - $ 603,545 $ 21,732,541 $ 284,137 $ 22,016,678 Z3 Z~ of ~ ~r~ ~~ ~ror,~ cif ~~ rsr;nrar~ TO: MAYOR AND CITY COUNCIL THROUGH: AL MINNER, CITY MANAGER FROM: KEN KILLGORE, FINANCE DIItECTOR DATE: NOVEMBER 4, 2008 SUBJECT: 4TH QUARTER BUDGET REVIEW -FISCAL YEAR 2008 As of September 30, 2008, the status of budgets for the major operating funds were as follows: OF BUDGET REVISED RECEIVED/ BUDGET RECEIVED/ BUDGET EXPENDED BALANCE EXPENDED GENERAL Revenues Expenditures GOLF COURSE Revenues Expenses AIRPORT Revenues Expenses BUILDING Revenues Expenses $ 12,253,597 $ 11,656,694 $ 596,903 95.13% $ 12,253,597 $ 11,776,192 $ 477,405 96.10% $ 1,747,377 $ 1,455,749 $ 291,628 83.31% $ 1,747,377 $ 1,504,121 $ 243,256 86.08% $ 382,865 $ 390,077 $ 7,212 101.88% $ 382,865 $ 437,756 $ (54,891) 114.34% $ 603,545 $ 381,142 $ 222,403 63.15% $ 603,545 $ 611,126 $ (7,581) 101.26% Highlights of the second quarter status analysis include: 1. General Fund During the twelve months ended September 30, 2008, 95.13% of the budgeted revenues were received. The fourth quarter budget review includes changes to the total amended budget for the General Fund to properly account for the State's $122,800 contribution for the Police Pension and to adjust the budget for the $25,000 early retirement payout for the Human Resources Specialist. Other transfers between accounts are described in the detailed analysis of expenditures. 2. Special Revenue Funds There was a transfer made of $15,000 from Recreation Impact fees to establish a budget for the work on the Yacht Club finger piers. We experienced collections of discretionary sales taxes and local option gas taxes that were lower than projected and this was considered as we developed the capital improvements program for next year. Z~ 3. Capital Projects Funds Enclosed with this budget review is a status report of all the capital projects. A highlight for this quarter was approval to proceed with the Collier Creek Improvements. 4. Golf Course Fund 83.31% of the budgeted revenues were collected, while 86.08% of the appropriations were expended. There are no recommended adjustments for the third quarter. 5. Airport Fund 101.88% of the budgeted revenues were collected, while 114.34% were expended. Expenses exceeded budget primarily due to unanticipated charges for accruals of compensated absences and for expenses on the new fueling system. There are no recommended budget adjustments for this quarter. 6. Building Deparhnent 63.15% of the budgeted revenues were received, while 101.26% of appropriations were expended. Appropriations exceeded budget largely due to unemployment compensation payments made during the year to those employees opting for early retirement the previous year. The low percentage of revenue collection was due to the continued slow down being experienced with building activities. ZCv ANALYSIS OF GENERAL FUND REVENUE Overall general fund revenues were recorded as $11,656,694 (95.13% of the Revised Budget). More than 100% of taxes and charges for services were recorded but lower than budgeted amounts were recorded from all other revenue categories. Overall, total revenues were $596,903 less than budgeted. Since expenditures were $477,405 below budget, only the $119,498 difference would have to come from cash reserves. TAXES: Current Real and Personal Property Tax Collections were 101.8% of the budget amount. The Franchise Fees and Utility Service Taxes on electricity also exceeded estimates. LICENSES AND PERMITS: Occupational revenues were 93.1% of the budget or $7,917 below estimate. Other permit fees include driveway permits, zoning fees, site plan and plat review fees, which collected 97.2% of the budget. INTERGOVERNMENTAL REVENUE: During the twelve months of 2007-2008, the City has received just 88.4% of the projected intergovernmental revenue. This is due to the lower collections from sales taxes and state revenue sharing, as a result of the slumping economy. Projections made for the 2009 budget had to adjusted for this decline. A budget adjustment of $122,800 is due to State funds processed through our accounts and paid to the Police Pension Fund. GENERAL GOVERNMENT CHARGES FOR SERVICES: During the twelve months of 2007-2008, the City has received 102.6% of the budgeted revenues in this group. This was largely due to additional revenues from the Cemetery. FINES AND FORFEITURES: During the twelve months of 2007-2008, 77.4% of the projected revenue from fines and forfeitures has been collected. Although code enforcement fines exceeded estimates, collections from court fines was less than anticipated. MISCELLANEOUS REVENUES: During the twelve months of 2007-2008, 75.8% of the projected miscellaneous revenues was received. This is mainly due to lower than expected interest revenues due to an overall decline in interest rates and problems with the State Board of Administration that resulted in all participants not receiving any income in November from those investments. OTHER REVENUE SOURCES: Amounts in this category include appropriations estimated to be funded from prior year fund balances. A budget adjustment of $25,000 was made to cover the early retirement of the Human Resources Specialist. For the year, $231,532 was estimated to be used but only the difference of $119,498 was needed. The following summarizes the analysis of General Fund revenues and the net recommended changes: aDOYTEU 2007 -zoos Ucpa-•tment: General Fund _ BUDGET ~-~~ RLVI~LU Ii~co~~rnTCti~~rn 2007 - coos C1-I~~V~GIJS I 13U1)GCT Taxes $ 8,003,249 $ - $ 8,003,249 Licenses and Permits 173,000 - 173,000 Intergovernmental 2,299,529 122,800 2,422,329 Charges for Services 310,969 - 310,969 Fines and Forfeits 59,600 - 59,600 Miscellaneous Revenues 514,889 - 514,889 Interfund Transfers 538,029 - 538,029 Non-Revenue Sources 206,532 25,000 231,532 - - _ Total ~ --- ~ 12,10,797 S 147,$Ilp 0....12.,253,597 Z7 ANALYSIS OF GENERAL FUND EXPENDITURES Total spending was at the level of 96.10%, which is within the total amended budget for the year. There were several budget adjustments and transfers in the General Fund which are explained below: EXPENDITURES: Department: Finance.. ADQPTEI) ~~ 2007-2008 BIrllGET TtECONIl~~H~~Nll1D CH~~NGGti KCVISED 2U(17-2008 I3UDGE'h PERSONAL SERVICES -- $ 315,014 _ _ _- - $ 24,000 _ $ 339,014 OPERATING EXPENDITURES 69,018 - 69,018 CAPITAL OUTLAY - - - Total S- 3$.4,032 . ~ 24,000 S -1U8,03Z Personal Services -Increase of $24,000 for payments to the previous Finance Director related to accrued and unused leave time and assistance in preparing the annual financial statements. 1)cpartnient: Human Resources ~ f~OPTF,I) 2007-2008 BUDGIJT ' ~ Ri:CO1~1~~1E:1~llED CHANGES RI+',VISI! ll 2007-2008 13UDCET PERSONAL SERVICES $ 220,176 $ 25,000 $ 245,176 OPERATING EXPENDITURES 21,076 - 21,076 CAPITAL OUTLAY - - - 'T'otal S24,1,252 ~ 25,000 $ 266,25? Personal Services -Increase of $25,000 for payments to the Human Resources Specialist who elected to take early retirement. Department: Police Administration Division AllOPTED 2007-2008 BUDGET ~ RF,COn711~I[~NllED CHANGES RFC%1Sl~,ll ?007-2U08_ BDDGC'T PERSONAL SERVICES $ 259,382 $ 122,800 $ 382,182 OPERATING EXPENDITURES 66,202 - 66,202 CAPITAL OUTLAY 15,977 - 15,977 "I~otal S 3-I1,561 ti 1?2130U ~ 4(-I,;GI Personal Services -Increase of $122,800 for payment to the Police Officers Pension Plan. This was offset by a check from the State. 4 LS Dep~u•tme~~t: Police Speci~il Operations ADOPTED 2007-2003 BLJD(~1± T RTCOI~I~IE\llLD CHANGh.S 12LV1SED`' 2007-2068 I3UDGE'T PERSONAL SERVICES $ 379,356 $ (33,900) $ 345,456 OPERATING EXPENDITURES 34,662 - 34,662 CAPITAL OUTLAY - - - OTHER 0 Total S 414,018 S (33,900) S 350,118`' Personal Services -Decrease to offset expense overruns in other Police Department accounts as a result of transfers within the Department to different divisions. Dcpar•tment: Police School Resource Ofticcr Unit :LllOPTED 2007-2005 BUDGET 1Z1~~COl~l~~ll~~A Ul'JD CHANGCS 1Z1~;VISEU '' 2007-2005 BUDGET PERSONAL SERVICES $ 143,543 $ (9,000) $ 134,543 OPERATING EXPENDITURES 35,805 (11,000) 24,805 CAPITAL OUTLAY - - - Total ~ 179,345 ~ (20,0011) S 1 X9,345' Fersonal Services -Decrease to offset expense overruns in other Police Department accounts as a result of personnel transfers within the Department to different divisions. Operating Expenditures -Decreases to offset expense overruns in other Police Department accounts. Department. Police Patrol Division ADOPTEll 2007-2008 BUDGET RECO~~~ii\TEND(iJU CHANGES REV1SLll 20117-2008 BUDGET PERSONAL SERVICES $ 1,775,970 $ 20,000 $ 1,795,970 OPERATING EXPENDITURES 180,330 34,000 214,330 CAPITAL OUTLAY 34,655 - 34,655 Total ~ 1,994,9~~ S ~-t,000 S 20~4,9Sa Personal Services -Increase to offset unanticipated overtime costs and personnel transferred from other Police Department divisions. Operating Expenditures -Increases to various accounts such as gas and oil to cover overages in line items at year end. 5 L9 Department: Police Detecti~ e Division AllOPTED 2007-20Q8` BUDGET KECOl~I1~TENDED CHANGES 1ZE~'ISED .2007-2008 BUDGET PERSONAL SERVICES $ 462,483 $ 25,000 $ 487,483 OPERATING EXPENDITURES 92,217 1,700 93,917 CAPITAL OUTLAY 1,700 - 1,700 'T'otal $ 556,400 ~ 2(i,70U S 583,100 Personal Services -Increase to offset unanticipated overtime costs. Operating Expenditures -Increases to various accounts to cover overages in line items at year end. Department: Police Comiuunicatiaus Division AllUPTED 21107-2008 BUDGET' RrC'0~111~IENllEll CIIANGES' IZE~ 1SED 2007-2008 BUDGET PERSONAL SERVICES $ 415,077 $ 42,400 $ 457,477 OPERATING EXPENDITURES 15,521 (1,140) 14,381 CAPITAL OUTLAY - 1,140 1,140 Total ~ 430,598 ~ 42,400 ~ 472,098 Operating Expenditures -Increase to offset unanticipated overtime costs and personnel changes. Operating Expenditures -Decrease in various accounts to cover overages in capital outlay accounts. Capital Outlay -Increase from other accounts to cover overage. llepartntent: Public ~'Vorks Storm~i~atcrUtility Division ~ ADOPTED 2QQ7-2008- BUDGET ~ I2EC0~'iti'II+~NI)ED' CHANGES 1ZEVISEll 2007,2008 BUDGET PERSONAL SERVICES $ 605,415 $ (13,400) $ 592,015 OPERATING EXPENDITURES 720,740 (11,300) 709,440 CAPITAL OUTLAY 56,000 - 56,000 'Cotal ~ 1.,382,1» S (24,700] ~ 1.,357,455 Personal Services -Decrease in accounts to cover overage in the Roads & Maintenance Division. Operating Expenditures -Decrease in accounts to cover overages in the Roads & Maintenance Division. Department: Public Works Roads ~~ Maintenance Uivision AllOPTED 2007-2008 BUDGET IZECOI~~II~'1ENDED CHANGES RE~'ISEll 2007-2008 BUDGET PERSONAL SERVICES $ 569,507 $ 13,400 $ 582,907 OPERATING EXPENDITURES 134,674 24,300 158-,974 CAPITAL OUTLAY - - - Total S 704,181 ~+ 37,700 ~ 741,881:< Personal Services -Increase to cover additional payroll and overtime costs. Operating Expenditures -Increases to cover overages on repair and maintenance accounts. 30 6 Department: Cemetet-y :~,DOP"r~D 2007-2008 BUDGET 12ECO1~~1~~IE~DED CIIANGES REVISED 2007-2008 BUDGET PERSONAL SERVICES $ 127,465 $ - $ 127,465 OPERATING EXPENDITURES 21,902 1,466 23,368 CAPITAL OUTLAY 51,000 (1,466) 49,534 Total 5 200,367 S - S 200,367 Operating Expenditures -Increase to overages in various operating and maintenance accounts. Capital Outlay -Decrease to cover overages in operating expenditures. Departnicnt: Gror~th I~lanagement _1DOP"CEU 2007-2008 6UDGET IZ[?CO~~~1~~lENDED CHaNGC~ REVISED 2007-2005 13UDCET PERSONAL SERVICES $ 357,132 $ - $ 357,132 OPERATING EXPENDITURES 47,435 2,000 49,435 CAPITAL OUTLAY - - - Total 5 -104,67 ~ 2,1100 ti ~06,~67 Operating Expenditures -Increase to cover the costs of Florida Scrub-Jay trapping and banding. Department: ~1on-departmental aDOPTEll 2007-2008 BUDGET RECO1~~11~~IENllED CLIANGEti RE~'1SED 2007-2005 BUDGET OPERATING EXPENDITURES $ 866,781 $ - $ 866,781 INTERFUND TRANSFERS - - - CONTINGENCY 128,080 (108,200) 19,880 "Coral ~; 994,861 S (108,200) ti 556,661 Contingency -Changes in previous quarters and the changes for this quarter reduced the contingency balance to just $19,880. ' 31 The following shows revenues and expenditures of all General Fund Departments and Divisions: GENERAL FUND REVENUES 001 GENERAL FUND $ 12,105,797 $ 147,800 $ 12,253,597 $ 147,800 AMENDED RECOMMENDE REVISED INCREASE GENERAL FUND DEPARTMENT/DIVISION BUDGET CHANGES BUDGET (DECREASE) General Fund Operating Expenditures and Capital Outlay by Department/Division: Legislative $ 61,068 $ - $ 61,068 $ - City Manager 263,787 - 263,787 - City Clerk 280,288 - 280,288 - Legal 226,034 - 226,034 - Finance 384,032 24,000 408,032 24,000 M.I.S. 255,660 - 255,660 - Human Resources 241,252 25,000 266,252 25,000 Police Department: Administrative Division 341,561 122,800 464,361 122,800 Special Operations 414,018 (33,900) 380,118 (33,900) School. Resource Unit 179,348 (20,000) 159,348 (20,000) Patrol Division 1,990,955 54,000 2,044,955 54,000 Community Policing Unit 189,842 - 189,842 - Code Enforcement 162,752 - 162,752 - Professional Standards 147,463 - 147,463 - DetectiveDivision 556,400 26,700 583,100 26,700 Support Services Division 272,104 - 272,104 - Communications Division 430,598 42,400 472,998 42,400 Engineering 497,856 - 497,856 - Public Works: Roads & Maintenance 704,181 37,700 741,881 37,700 Stormwater Utility 1,382,155 (24,700) 1,357,455 (24,700) Parks & Recreation 1,091,921 - 1,091,921 - Building Maintenance 267,319 - 267,319 - Central Garage 165,408 - 165,408 - Cemetery 200,367 - 200,367 - Growth Management 404,567 2,000 406,567 2,000 Non-departmental 994,861 (108,200) 886,661 (108,200) Total Operating Expenditures and Capital Outlay by Department/Division: $ 12,105,797 $ 147,800 $ 12,253,597 $ 147,800 3~ ENTERPRISE FUNDS ANALYSIS OF GOLF COURSE FUND Revenues: Golf Course Fund ADOPTED 2007 - 2008 13C1DGIJT RECU1~~Il~IENDI;ll CiiANGES RE~~'I~ED 2007 - 2008 BUDGET Intergovernmental Revenues $ - $ - $ - Greens Fees 630,000 - 630,000 Cart Rentals 823,475 - 823,475 Driving Range 50,000 - 50,000 Membership Fees 75,000 - 75,000 Other Fees and Sales 168,202 - 168,202 Non-Operating Revenue 700 - 700 Total ~ 1,7~t7,377 ~~ - S 1,7-17,377 Expenses: Gulf Course: _ldministt'ati~c ADOPTED 2007-2008 BUDGET RECO~~1~,11?~1DED C'HANGLS RI+aISED 2007-20118 BUDGh;T PERSONAL SERVICES $ 294,322 $ - $ 294,322 OPERATING EXPENSES 362,000 - 362,000 CAPITAL OUTLAY 10,000 - 10,000 DEBT SERVICE 306,190 - 306,190 INTRAFUND TRANSFERS - - - CONTINGENCY - - - Total ~ 972,12 ~ - S ~)72,~12 G~Ir Cone-~~: Greens and l~iaintenancc :1DOYTEU 2oo7-zoos BUD(;ET Izrcol~~t~iENDi~n CHANGE`S IZEVISEU 200-loos BUllGET OPERATING EXPENSES $ 567,875 $ - $ 567,875 CAPITAL OUTLAY 26,300 - 26,300 INTRAFUND TRANSFERS - - - CONTINGENCY - - - T~,tal ~ X9.1,175 ti - ~ >94175 33 Gulf Course: Carts ADOPTL;D ~ .2007=2008 BUDGET RECOl11~'ICNDI~:D CIIANGI;S REti I~E1) 2(107-2008 BUDGIJT PERSONAL SERVICES $ 107,020 $ - $ 107,020 OPERATING EXPENSES 73,670 - 73,670 CAPITAL OUTLAY - "Total ~ 180,690 5 - ~ 130,690 Operating Expenses -Increased $6,700 for repairs to irrigation system and $2,000 to install a new drain field for the restrooms. Capital Outlay - Decreased to cover the above. Revenues: ANALYSIS OF AIRPORT FUND AirportFund .ADOPTED 2007-`- 2008 ~ BUDGET' R_ TCOiVI1~~iI+:NDi?I) CH~INGES ~ RT~'ISCD 2007 -2008 ~ BUDGET Charge for Services $ 11,283 $ - $ 11,283 Rents & Royalties 282,962 - 282,962 Other Miscellaneous Revenue 88,620 - 88,620 Non-Operating Revenue - - - dotal g 382,865' S - ~ 382,86 Expenses: Airport: Administrative ~ ADOPTFll. 2007-2008 BUDtsET RECO,'1~111E~1llED ~ CfI~NGES REVISI?D 2007-2008 ~ BUDGLT PERSONAL SERVICES $ 215,779 $ - $ 215,779 OPERATING EXPENSES 150,597 - 150,597 CAPITAL OUTLAY - - - INTRAFUIVD TRANSFERS 16,489 - 16,489 CONTINGENCY - - - Total $ 382,865 $ - ti 382,86 No changes were made to budgeted accounts. ~4 '° ANALYSIS OF BUILDING FUND Revenues: Building; ~~DO1'TED 20117 - 200 BUDUIJT R~COl~I~II?tiDl:I) CFI:a~rGI+~S 1ZI~;VI~EU 2007 - 2003 13UDGL~1~ Licenses & Permits $ 461,300 $ - $ 461,300 Charges for Services 12,000 $ - $ 12,000 Other Miscellaneous Revenue 107,623 - 107,623 Non-Operating Revenue - - - Expenses: Building: :administrative :1DOPTLll 2007-2008 BUDGET RECOI~1~IENDI~,f) CFI~~NCE~ REV1Sl:D ; 2007-2008 BUDGIiT ~' PERSONAL SERVICES $ 435,352 $ - $ 435,352 OPERATING EXPENSES 168,193 - 168,193 CAPITAL OUTLAY - - - CONTINGENCY - - - Total ~ 603,;~~ ~ - ~ G03,~45- Operating Expenses -Increased for re-roofing and demolition on some hurricane damaged structures. ~~ 3y CAPITAL PROJECT STATUS REPORT 9/30/2008 GENERAL CAPITAL PROJECTS FUND 310 Years Balance Project To-Date to Number Description Budeet Expenditures Encumbrances Complete Complete 00811 Police Vehicle Replacement (CLOSED) 371,015.69 371,015.69 - - 100.00% - - - 0.00% 371,015.69 371,015.69 - 100.00% CAPITAL IMPROVEMENT PROJECTS FUND 320 Years Balance Project To-Date to Number Description Budeet Expenditures Encumbrances Complete Complete 03203 Filbert Street Pazk (Zone C) CLOSED 64,406.96 64,406.96 - - 100.00% 03207 Community Center Renovations (DST) CLOSED 69,002.50 69,002.50 - - 100.00% 04203 Easy Street Pazk (Zone B) CLOSED 41,605.12 41,605.12 - - 100.00% 04205 Riverview Park Electrical & Lighting (All Zones) CLOSED 118,740.10 118,740.10 - - 100.00% 05201 Stonecrop Street Pazk (Zone D) CLOSED - - - - 0.00% 05203 Community Center Improvements -Recreation Program Improv. (A 6,966.56 6,966.56 - (0.00) 100.00% 05205 Generator room construction and relocation of generator from PD to 19,508.88 19,508.88 - - 100.00% 06205 Friendship Park -Special Needs Playground (All Zones) CLOSED 64,160.16 64,160.16 - - 100.00% 06206 Bazber Street Sports Complex -Special Needs Access (All Zones) 25,000.00 - - 25,000.00 0.00% 00721. Hardee Pazk Improvement 50,000.00 6,312.50 - 43,687.50 12.63% 00722 Schumann Pazk Racquetball & Basketball Courts (Grant) 80,000.00 1,800.00 - 78,200.00 2.25% 00724 Dog Park (All Zones) 20,000.00 750.00 - 19,250.00 3.75% 00821 Riverview Park Upgrade 10,000.00 4,521.00 - 5,479.00 45.21% 00822 Garden Club Park Lighting CLOSED 2,157.83 2,157.83 - - 100.00% 00823 Yacht Club Finger Pier 15,000.00 2,775.00 - 12,225.00 0.00% 00824 Periwinkle Stormwater Pazk Enhancements 6,000.00 3,357.14 1,008.80 1,634.06 55.95% 592,548.11 403,813.75 3,258.80 185,475.56 68.15% TRANSPORTATION CAPITAL PROJECTS FUND 330 Yeazs Balance Project To-Date to Number Description Bud et ~enditures Encumbrances Complete Complete 09301 Bazber St Bridge Improv -Periwinkle DST$50,000 GF$6,000) (CL( 32,850.01 32,850.01 - 0.00 100.00% (253,660 from IRC Interlocal Agreement) 02303 Bazber St Sidewalk (CR512 to Hazdee Pazk) (DST)(CLOSE) 62,849.45 62,849.45 - - 100.00% 04303 Pedestrian Bridges (DST) 627,825.00 149,229.15 477,065.76 1,530.09 23.77% 05302 Easy Street Renovations (DST) (LOGY) 886,171.00 720,162.66 203,781.85 (37,773.51) 81.27% 06301 Laconia Street Extension (LOGY) CLOSED - - - - 0.00% 06302 Fleming Street Extension (LOGY) -CLOSED - - - - 0.00% 06303 2006 Road Paving Program (LOGY) COMBINED 138,530.43 138,530.43 - - 100.00% 06304 2006 Sidewalk program (DST) 508,650.00 488,204.86 - 20,445.14 95.98% 00731 2007 Sidewalk/Bikepath (LOGY) 150,000.00 111,426.00 21,363.30 17,210.70 74.28% 00735 Powerline Road 15,000.00 - - 15,000.00 0.00% 00741 IRD/Main Street (transportation fund) 1,822,494.00 10,161.55 38,826.86 1,773,505.59 0.56% 00831 Pedestrian Bridges (DST) (Combined w/C4303) - - - - 0.00% 00833 Street Repaving (LOGY) COMBINED - - - - 0.00% 00834 512 Comdor (DST - FDOT Grant) 279,528.00 6,508.42 8,491.58 264,528.00 2.33% P0001 Road Paving 82,869.57 - - 82,869.57 4,606,767.46 1,719,922.53 749,529.35 2,137,315.58 37.33% 3~ CAPITAL PROJECT STATUS REPORT (Continued) 9/30/2008 STORMWATER IMPROVEMENT FUND FUND 363 Years Balance Project To-Date to Number Description Bud et Expenditures Encumbrances Complete Complete 04602 Main Street Twin Ditch Improvements CLOSED 1,073,773.73 1,073,773.73 - - 100.00% 04603 Periwinkle Drive Improvements (DEP Grant $313,000) 563,000.00 552,574.16 15,300.02 (4,874.18) 98.15% 04604 Middle Stonecrop Improvements 382,301.00 142,862.39 - 239,438.61 37.37% 04606 Collier Creek Improvements (DEP GRANT $500,000) 4,314,305.00 578,349.86 - 3,735,955.14 13.41% 04607 Stormwater Utility Revenue Bond (CLOSED) - - - - 0.00% 05601 IRD / Davis Street Nutrient Sepazating Baflle Box ($109,977 Storm 170,330.91 170,330.91 - - 100.00% 00761 1/4 Round Swale Rehab ($363,443 DST, $436,557 Stormwater Util 799,999.25 799,999.25 - - 100.00% 00762 Blossom Ditch Phase II 512,000.00 6,248.25 - 505,751.75 1.22% 00763 Stonecrop Street Crossing 289,972.00 32,709.40 1,342.00 255,920.60 11.28% 00861 1/4 Round Swale Rehab (DST) 818,444.00 534,719.28 226,636.05 57,088.67 65.33% _ _ _ - 0.00% PUBLIC FACILITIES IMPROVMENTS FUND FUND 390 Project Number Description 03953 School Building Renovation AIRPORT PROJECTS FUND 455 Project Number Description 03502 Construct Access Road (828081.00 Grant) 03505 Install Security Upgrades (550,000 Grant) (closed) 05501 Install Fuel Tanks & Wash Rack (Closed) 05502 Airport Maintenance Building (closed) 05504 Airfield Lighting and Signage (240,000 grant) CLOSED 05505 Hangar Construction (500,000 grant) 00752 BrushNegetation Removal (closed) 00753 ALP Update 00851 Construct T Hangars ($640,000 Grant) closed 00852 Acquire Airport Maintenance Equip ($160000 Grant) 8,924,125.89 3,891,567.23 243,278.07 4,789,280.59 43.61% Yeazs Balance To-Date to Bud et Expenditures Encumbrances Complete Complete 958,149.03 958,149.03 - 0.00 100.00% 958,149.03 958,149.03 - 0.00 100.00% Yeazs Balance To-Date to Budget Expenditures Encumbrances Complete Comnlete 990,086.00 68,667.03 - 921,418.97 6.94% 577,680.71 577,680.71 - - 100.00% 325,481.05 325,481.05 - (0.00) 100.00% 465,487.08 465,487.08 - - 100.00% 296,983.78 296,983.78 - - 100.00% 1,425,000.00 22,922.28 24,361.72 1,377,716.00 1.61% 44,967.00 44,967.00 - - 100.00% 33,262.00 33,262.00 - - 100.00% - - - - 0.00% 200,000.00 62,583.76 - 137,416.24 31.29% 4,358,947.62 .1,898,034.69 24,361.72 2,436,551.21 43.54% 3~ GTY OF QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED SEPTEMBER 30, 2008 Prepared by Finance Department 38 HOME ~F PELICAN ISLAND As of September 30, 2008, the total available funds of the City was $21,618,922. $5,809,865 was held in an interest bearing checking account and $15,809,057 was invested in the SBA and other investment vehicles. The investments consist of the following: Investment Type State Board of Administration (SBA) Certificate of Deposits (CDs) US Government Agency Bonds Guaranteed Investment Contract (Stormwater Revenue Bonds, Series 2003) Total Investments Amount $ 5,475,664 1,624,242 4,982,867 3,726,284 15,809.057 The detail of each investment is presented on the following pages. This quarterly investment report and the City's investment policy are available on the City's official website www.cityofsebastian.or~. 3q CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 9/30/2008 STATE BOARD OF ADMINISTRATION CURRENT INVESTMENT ALLOCATION PERCENT BALANCE General Fund 22.14% 1,013,060.39 Local Option Gas Tax Fund 0.02% 912.57 Discretionary Sales Tax Fund 11.63% 532,295.43 Riverfront Redevelopment Fund 0.00% - Recreation Impact Fee Fund 6.57% 300,547.54 Stormwater Utility Fund 8.08% 369,782.84 Law Enforcement Forfeiture Fund 0.52% 23,809.47 Discretionary Sales Tax, .Series 2003 and 2003A Debt Service Fund 0.00% - Stormwater Series 2003 Debt Service Fund 0.00% - Capital Projects Fund 0.00% - Capital Improvements Fund 0.00% - Transportation Fund 10.93% 500,000.00 Public Facility Fund 0.00% - Stormwater Projects Fund 17.79% 814,170.90 Golf Course Fund 12.52% 572,674.31 Airport Fund 0.00% - Building Department Fund 6.49% 297,160.90 Cemetery Trust Fund 3.30% 151,135.14 Sub-Total 100% 4,575,549.49 Stormwater Utility Bond Reserve 100% 624,012.53 Stormwater Utility GIC Interest Reserve 100% 276,101.75 TOTAL INVESTMENTS HELD WITH THE STATE BOARD OF ADMINISTRATION 5,475,663.77 ~~ cashsba0908 11/3/2008 INSTITUTION National City National City TOTAL INVESTMENT ALLOCATION General Fund TOTAL CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 9/30/2008 CERTIFICATES OF DEPOSIT DATE OF PURCHASE MATURITY PURCHASE PRICE RATE DATE 06/15/08 $ 542,074.51 2.956% 12/15/09 12/15/06 1,082,167.91 5.260% 12/15/08 $ 1,624,242.42 CURRENT PERCENT BALANCE 100.00% $ 1,624,242.42 $ 1,624,242.42 cashsba0908 11/3!2008 ~ I CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 9/30/2008 CUSTODIAL ACCOUNT COUPON/ DATE OF PURCHASE MATURITY CUSIP ASSET NAME YIELD PURCHASE PRICE DATE NUMBER U.S. Treasury Bill 0.000% 09/19/08 2,000,000.00 10/09/08 912795696 Federal Home Loan Bank Discount Note 2.246% 09/19/08 995,722.22 1 I/28/08 313384835 Federal Farm Credit Bank Bonds 3.065% 08/21/07 1,000,000.00 02/23/09 31331XW65 Federal Home Loan Bank Discount Note 2.670% 09/19/08 987,144.44 03/16/09 313385DC7 TOTAL 4,982,866.66 INVESTMENT ALLOCATION U.S. T. Bill FHLBDN FFCB 5.44% FHLBDN Totals 001 General Fund - 995,722.22 500,000.00 987144.44 2,482,866.66 120 Local Option Gas Tax Fund - - - - - 130 Discretionary Sales Tax Fund - - 150,000.00 - 150,000.00 140 Riverfront Redevelopment Fund - - - - - 160 Recreation Impact Fee Fund - - - - - 163 Stormwater Utility Fund - - - - - 310 Capital Projects Fund - - - - - 320 Capital Improvements Fund - - - - - 330 Transportation Fund 2,000,000.00 - 250,000.00 - 2,250,000.00 363 Stormwater Projects Fund - - - - - 410 Golf Course Fund - - - - - 455 Airport Fund - - - - - 480 Building Department Fund - - 100,000.00 - 100,000.00 601 Cemetery Trust Fund - - - - - TOTAL 2,000,000.00 995,722.22 1,000,000.00 987,144.44 4,982,866.66 ~~. cashsba0908 11/3/2008 CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 9/30/2008 GUARANTEED INVESTMENT CONTRACT ROYAL BANK OF CANADA ISSUE Stormwater Utility Revenue Bonds, Series 2003 TOTAL PURCHASE INITIAL BALANCE MATURITY DATE DEPOSIT REMAINING RATE DATE 12/15/06 $ 4,946,840.77 $ 3,726,284.31 4.800% 06/15/09 $ 4,946,840.77 $ 3,726,284.31 cashsba0908 ppp 11/3/2008 / / rnr a a ~.~. ;~~: }TOME OF FEUCAN ISi1lP1D Memorandum To: Mayor and City Council Thru: Al Minner, City Manager From: Kenneth W. Killgore, Director of Finance Date: November 4, 2008 Re: 4~' Quarter Accomplishments and Operating Statement Fiscal Year 2008 Enclosed please fmd the 4~' Quarter Accomplishments for City Departments as assembled and edited by the Finance Department for the three months ended September 30, 2008. CITY CLERK Legislative Support Matters • Prepared agenda packets and minutes for 6 regular City Council meetings, 1 City Council workshop, 3 special meetings, 1 Board of Adjustment meeting, 3 CRA meetings -attended meetings for a total of 36.25 hrs. • Two ordinance adopted, three passed on ls` reading • 12 resolutions adopted • Coordinated with recipients for preparation and presentation of one proclamation • Placed 11 Council agendas in the Press Journal • Placed two legal notices in Press Journal • Provided monthly calendars and revisions for Council and city staff • Distributed two code supplements • Recorded two final plats • Prepared travel reimbursements for three members to FLC Annual Conference Records Management Program • Responded to 94 public records requests • 11 boxes of records that reached retention or were scanned & 18 bags of duplicate and OSA records destroyed by Shred-It - 11 trees saved • 30 boxes (15001bs) taken to the dump to be destroyed because of mold damage • Scanned into Laserfiche 16 sets of minutes, 26 agenda packets, 11 Resolutions, 3 Ordinances, 6 agreements and 226 Cemetery files - 35 other documents • 147 Building Permit Folders with Plans scanned by Building Dept. were imported, reviewed and verified by RPM Election Matters • City Council called election by Resolution in July • Two legal ads placed in accordance with FS in August • Nine candidates fully qualified for November election -One committee filed • Election assessment sent to State of Florida • Ballot sent to Supervisor of Elections • Candidate and committee files scanned into Laserfiche for City website • Q1 and G1 reports filed by candidates and committee 4~f City Board Matters • Filled 9 board vacancies • Conducted 8 board member orientations • Records Program Manager recorded 3 Natural Resources Board meetings • Prepared 2 Certificates of Appreciation for ex-board members for presentation Interdepartmental Matters • Deputy recorded Collier Creek bulkhead bid ranking meeting • Clerk prepared and advertised twice for City auction • Swore in one new Police Officer Cemetery Matters • 11 Certificates of Interment Rights for 141ocations issued for a total of $ 23,200.00 • Upgraded Pontem Cemetery Software with assist of MIS and received training Community Matters • Records Program Manager conducted records training for police department • Organized and provided refreshments for on-site ISBA meeting July 23 Personnel/Educational Matters • Records Program Manager conducted records training for police department • Deputy attended one day in house training with Indian River State Community College, Aug. 12 FINANCE • Prepared Quarterly Budget Review for 3rd quarter. • Submitted agenda items for City Council approval of the tentative and final millage rate. • Adjusted budget in accordance with approved fmal millage rate. • Sent forms on the final millage rate to the Tax Collector and Property Appraiser. • Submitted package to Department of Revenue to show compliance with Amendment 1 and other State Statutes. • Finalized the budget document, requested that it be placed on the website and distributed necessary copies. • Communicated with the Auditors in regard to planning for the audit of the 2008 fiscal year. • Prepared plans for closing the books and completing the annual fmancial reports in a timely manner. • Began review of accounts and prepared necessary entries for year-end MIS • Continued to monitor the Building Department's New IMS web-based real time interface • Fought off every attempt to breach our security. • Continued to maintain all communications equipment and operate free from any interruption in services. • Completed an upgrade of the Police Department to the latest version of IMC. • Completed the Pontem upgrade and training of the Cemetery software. • Completed the roll out of Office 2003 to include the Police Department • Completed a major upgrade of the Golf Course software, server and all workstations. • Ran broadcast station Channe125 and provided 9 websites to inform the residents • Performed Workstation Preventive Maintenance • Handled Unplanned Server, Network or Telephone Outages • Made enhancements to the new City of Sebastian website • Created a web page for Code Enforcement HUMAN RESOURCES • Successfully passed audit of medical files by Police Department Accreditation Team. • Recruited, interviewed, hired and oriented the following positions: (1) Police Dispatcher, (1) Police Officer, (1) Audio Visual Technician, (1) Gymnastics Assistant, (2) Skate Park Attendants, (2) Tennis Court Attendants and (1) Airport Volunteer. • Continued the Employee Recognition Program through the employee of the quarter program. • Completed compliance reports for fifteen (15) federal, state and local grants. • Completed FDOT random drug testing for the 4th quarter. • Coordinated the quarterly investment meetings with ICMA. ~F5 • In conjunction with the Employee Events Committee sponsored the City of Sebastian Golf Tournament. • Coordinated with Corporate and Community Training Institute, Indian River Community College fora 6-hour class on "Dealing with Difficult people" for (35) supervisors on August 12`". Supervisors were present from the Police Department, Public Works, Administration, Golf Course, Airport and Building Department. • Coordinated Blood Drive. • Finalized RFP and executed contracts for Group Health Insurance, Group Term Life Insurance, Long Term Disability Contracts and Workers Compensation. • Processed 145 employees for annual open enrollment insurance changes. • Coordinated two Lunch N Learn programs -Prepaid Legal and Wellness Program Kick-Off. • Implemented Wellness Program -minimum participation rate through Blue Cross Blue Shield was 30% and the City had 34% participation. • Completed Early Retirement Buy Out fro Human Resource Benefits Specialist Position. • Successfully trained on the Benefits Specialist position that was eliminated. POLICE DEPARTMENT Administration • Coordinated efforts to produce the 2007 annual report. • Provided for the command staff to gain experience in budget administration, special events planning, disciplinary matters and reviewing operations of other police agencies. • Comp. Stat. and Staff Inspections are major projects that are still being formulated for implementation. Budget constraints and personnel shortages are making this a very difficult project to complete. • Reorganized the police department by utilizing specialized positions to help answer calls with road patrol. The three Lieutenants were promoted to a title that closer fit their job descriptions. Two Lieutenants were promoted to Captain and one Lieutenant was promoted to Deputy Chief. All promotions were done without a pay increase. • Obtained reaccreditation status from the Florida Commission on Accreditation. Road Patrol • During this period officers responded to 2,815 calls for service with 6,427 officers initiated activities. This totals 9,242 incidents. • 116 arrests were made. • Traffic enforcement was conducted throughout the city with 379 citations being issued and 558 written warnings. We had 62 vehicle crashes reported. Officers have been actively addressing complaints of speeders throughout the city aggressively and continuously. • During this period officers completed 419 offense reports and 116 arrest reports and 72 supplement reports. • During this period, officers handled 117 parking issues and wrote 18 citations and issued 18 notices of violation. Road Patrol and Special Operations continue to serve the community by patrolling the city to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training. School Resource Officers • 1 DARE skate event. • 1 DARE bowl event. • There were 2 school reports written. • 2 studentlparent conferences were conducted. • 52 counseling's of students. • 9 school meetings attended. • 12 classroom programs were conducted. Community Policing • Completed 6 community contact/meetings and attended 30 business contacts/meetings. • Officer Marcinik completed 68 background investigation hours. • Officer Marcinik gave 5 department tours. • Completed 21.5 hours of patrol duties for shift coverage. • Officer Marcinik completed 4 backgrounds for potential employees. • Officer Marcinik also conducted 13 hours of department training. • Officer Marcinik conducted 11 car seat installations and education to the public. • Officer Marcinik also had 18 hours of community problem solving intervention. • Officer Marcinik spent 9 hours on Child LD. programs. ~~ Community Volunteer Unit • The Community Service Volunteers worked a total of 1607 hours during this quarter. • 53 bank deposit details were made. • 2 Handicap warning citation was issued. • 1 citation for Handicap parking w issued. • 1 traffic control detail was assigned. • 706 house watches were completed. • 140 vehicle transports were made. • 66 business checks were made. • 93 area checks of banks were made. • 24 Airport checks were made. • 34 special details were assigned. • 2 miscellaneous assists for law enforcement personnel. • 148 paper runs ie: State Attorneys Office, Sheriffls Office, etc. Training Unit • Processed numerous schools for the department which totaled 359 course hours of training. Alarm Assessments • Received $670.00 in fines. • Received $430.00 in alarm permits. • 43 new permits issued. Investigations • Detective Sergeant Grimmich attended a 24 hour Strategic Leadership course, Detective Byers attended a 16 hour Financial Investigators course, and Detective Antosia attended an 80 hour Defensive Tactics Instructors course. • 88 cases were assigned, with 49 being cleared. • 6 felony arrests and 2 misdemeanor arrests were made. • 111 reports/supplements were completed. • 8 warrants were obtained. Records Division 1. Incident Reports processed/dispersed to proper agencies and entered into IMC. 419 2. Arrest Reports (Juveniles) .................................................................. 17 3. Arrests Reports (Adults) ..................................................................... 99 4. Accident Reports processed, dispersed and entered into IMC .......................... 62 5. Traffic Citations processed and entered into IMC ........................................ 379 (Civil - 318; Criminal - 33; Citation Arrests - 24; Voided - 4) 6. Parking Citations processed, followed up and entered into IMC ...................... 6 7. Warning Citations processed, followed up and entered into IMC ..................... 558 8. Subpoenas signed, processed and distributed ............................................ 389 (July - 108; August - 93; Sept. - 188) 9. Fingerprinting Service: July - 15; August - 12; Sept. 11 ........................ 38 We are continuing to provide our residents with local checks, incident and accident reports, fingerprinting services and assistance with various other requests. Special Operations Incident Citations Warnings Reports Arrest Traffic (ID 431) 160 24 0 0 Crash Reports (12) Traffic Homicides (0) Boat Ofc (ID 469) 6 16 16 0 K-9 Ofc's (ID's 37/41) 16 72 0 14 TOTALS 182 112 16 14 K-9 Usage Reports: 30 K-9 Activity Reports 13 K-9 Training hours 330 combined hours. K-9 Demonstrations 6 K-9 Apprehensions 1 misdemeanor & 5 Felony K-9 Gunner died unexpectedly during this quarter. The cause of death has not been determined as of this date. 4 47 Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and to maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Communications Division 1. 9,242 calls were entered into C.A.D, system. 2. Dispatched nine hundred eleven E 911 calls. 3. Dispatch received 2,112 E 911 calls of which 1,158 were wireless callers. 4. One dispatcher resigned. 5. Interviewed 5 applicants for a dispatcher position. 6. Hired one new dispatcher. 7. Equipment repairs were made to the recording system. 8. Training attended: (1) FDLE CJIS Conference, (1) How to Deal with Difficult People 9. Handled (60) House Watch Requests/Cancellations. 10. One new replacement recorder was installed per the E 911 Director. During this quarter as in all quarters, Communications provided the Citizen of Sebastian with house watch requests and cancellation services, citation sign offs, information, phone numbers and other services by contacting other Agencies and/or Departments for them Communications takes and dispatches all non-emergency and emergency phone calls, as well as requests for Law Enforcement and Volunteer services. Communications assist the Officers, Detectives and Volunteers with placing phone calls to citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies regarding cases our agency is working. We also provide service to non-residents by answering questions, giving phone numbers, referring them to the proper agency, etc. We assist other agencies with information and/or request they may have. ENGINEERING General • Handled numerous meetings and discussions for design/permitting of the Stormwater capital improvement program. • Assisted on a daily basis in resolution of numerous drainage and signage inquiries and complaints from residents. • Worked closely with City Manager, City Attorney, and City Staff regarding various organizational, procedural, and substantive matters -particularly having to do with stormwater, traffic, street/roads, and capital projects. • Assisted internal staff on a daily basis in the clarification and resolution of numerous contractor drainage permit matters. • Reviewed/coordinatednumerous perntting and site plan review items with Building Dept. and Growth Management. • Reviewed for approval numerous FEMA /FIRM flood map revisions (in conjunction with Growth Management). • Continued performing troubleshooting and planning for interrelated drainage, paving, and sidewalk matters. • Continued development and improvement of Sign Shop operations and procedures including design, procurement, and installation of various traffic signage items. • Reviewed and assisted in implementation of paving program. • Reviewed capital improvement projects. • Put together bid packages for several capital improvement projects and handled bid process for same. • Worked with City staff and outside agencies and consultants regarding grants and grant opportunities for several capital improvement projects. • Participated in collaboration between City and MPO. • Worked with City Airport Director on various items related to improvements at the Airport. • Continued development and organization of Engineering Assistant /Intern program. • Made plans for enhanced employee training program in the Engineering Department. • Continued development work, including various key contacts and meetings, regarding program for renewable energy / green technology applications in the city. • Handled numerous meetings and review discussions related to design and permitting of the City's Stormwater Utility capital improvement program. • Handled numerous personnel matters having to do with Engineering staff, including Sign Shop. • Continued design, permitting, grants, contracting, and/or construction activities on the following projects: Twin Ditches; Collier Canal Stormwater Retrofit; Periwinkle Stormwater Retention; Easy Street Renovation; Pedestrian Bridges; Repairs to Existing Bridges; Barber Street Improvements; Potomac Stormwater Project (including major road crossing pipe under Roseland Road); Powerline Road North. • Meetings and discussions regarding CCNA procedures for new continuing service contracts for engineering services. ~t8 Field Investigations • Handled 5 new pool construction inspections. • Handled 58 new home construction inspections. • Handled 12 new home drainage permits. • Set elevation for 2 side yard pipes. • Set elevation for'/4 round project driveway pipes. • Set elevation and grade for 4 road crossing pipes • Coordinate with Public works on the '/< round project. • Coordinate with Neel-Schaffer on varies projects Miscellaneous • Worked with FPL on the installation of new street lights. • Coordinate with CDM on stormwater park. Traffic Division • Stop signs- 50 • Street signs- 40 • Do not enter 0 • Crosswalks 10 • Decals 90 • Speed signs 30 • Handicap- 8 • No parking- 20 • Specialty- 200 • Route assembly- 0 • Warning signs- 6 • Temp signs- 30 • No trucks 0 • Guide signs 6 • Ped Xing-6 • School Zone 4 • No trespassing 12 • Object Markers 3 • Brite-side Strips-5 • Pavement markings 1000 Ft • MOT signs-24 • Tota1521 • Fabricated 380 • Total signs 901 • Pavement Marking 1000 ft. • Arrows 0 • RPM's 12 (Routine replacement) In addition to the daily duties of the sign and traffic control division, we are now involved in the creation of a comprehensive traffic control plan for the city of Sebastian. I am working with our intern staff and the county MPO staff to accomplish this. This will be an ongoing Project as circumstances change daily. We are also increasing our pavement marking efforts. I am also working with intern staff to layout a plan for the resurfacing and drainage for Barber St. We are also in the middle of the Easy St. project, and I spent 6 days paving last month. I am constantly looking throughout the city to determine where we are lacking or out of compliance with state and federal guidelines pertaining to traffic issues. The most recent Guard rail inst. I am working with P/W to bring us into compliance. As I identify an issue I consult with my supervisor and any other available source of information and try to meet the challenge. Intern Program Over the past months the Engineering Department Interns have started and continued projects including, but not limited to, traffic studies, capital improvement project research and development, and site plan review. The Interns also provide AutoCAD services to create and modify new and existing site drawings. More specifically, the Interns have spearheaded or contributed to the following projects: • Well and Rain Monitoring • Collier Creek Retrofit 4q, • Bridge Repairs • Plan Reviews • Various site visits and evaluations • Easy Street Widening • Pedestrian Bridges • Quarter Round Project Throughout all of these projects the Interns have been able to provide the City with engineering knowledge and assistance while receiving invaluable real life experience. PUBLIC WORKS DEPARTMENT Roads and Maintenance • Set up and break down for the 4a' of July • Finished Filbert St Pavilion • Put plaques on Riverview Park Monument and old school house • Move stuff for the auction and dispose of left overs • Put in curb at Friendship park and backfill • Paved 9 road crossings • Hauled dirt for Easy Street project for sidewalk • Fixed washout on Hardee Bridge • Back filled seawall at 874 Schumann Drive • Cut back right of ways • Repaired Englar Bridge washout • Move sign at Easy Street Park • Hauled road base for Easy Street Project • Finished Easy Street catch basins • Put in new bricks at the clock • Painted football field concession stand • Cut trees off road on Spinnaker • Painted graffiti on Essex and Concord • Repaired lights on Indian River Drive • Installed garden club park lighting • Took growth management out in the boat on Easy Street Lake • Took engineering out in the boat • Picked up trash • Trim and clean up tree trimmings around Garden Club Park • Remove trees at Hardee Park Bridge for sidewalk • Cat ditches on Indian River Drive twice • Put dirt on edge of road on Indian River Drive and catch basins • Installed new shutters on Old City Hall • Put shutters up for the storm • Get ready for the storm • Clean big building out • Put barricades out for the storm • Put rock in potholes after the storm • Finished shutters at the football field concession stand • Clean off Easy Street lake island, plant and irrigate • Clean dirt off of Barber Street from the sidewalk project • Dig out for wall at Riverview park and backfill • Change out photocell at Garden Club Park • Clean up trash at the cemetery and fixed the road • Clean up yard trash at 351 and 341 Quarry Lane, Ablett Terrace and Persian Lane • Built picture frame for City Clerks office • Painted graffiti on Periwinkle and Englar bridges ,o 7 • Finished up Easy Street project and installed school crossing lights and signs • Repaired the golf course pumps • Painted graffiti on road at Englar, Paddock and Justine • Installed dirt on Filbert Street • Took boat out for the Police Department to look for missing person • Trimmed trees back on Barber Street and Englar Drive • Fixed the benches at Easy Street Park • Did Swale work on barber Street by new sidewalk • Started work on Yacht Club docks and repairs • Cut back the bridge approaches • Prep for new pumps at the Golf Course • Fix the fences at Friendship Park • Cleaned up curb and gutter at Main Street, North Central, Louisiana Ave, Cleveland St, High Street • Removed pepper trees around wier at Hardee park and prepped for sod • Fixed potholes throughout the City of Sebastian • Swept various streets, 12 dumps, 12 fills and 212 miles Parks and Recreation • Repaired irrigation on US #1 due to traffic accident • Removed pepper trees from ditch on Lansdowne Street • Clear out and clean up Periwinkle Park Site • Began maintenance of Englar Stormwater Park • Installed new sod on Us 1, Schumann Drive medians and Riverview park • Installed new concrete walkway at Splash Pad and Schumann Tennis Park • Installed new fountain at Riverview Park • Installed new benches and trash receptacles at Periwinkle Park • Installed new fountain In Easy Street Park lake • Removed graffiti and repaired damage at all Parks • Added surface material to 2 tennis courts at Friendship Park • Continued regular maintenance Cemetery • The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging. • Fertilized and applied weed killer. • Made necessary irrigation repairs. • Installed all necessary memorial plaques. City Garage • The City Garage performance indicators are on target with yearly goals. • We continue to work with other operating departments to identify their vehicle and equipment needs in the event of an emergency • Continued maintaining our fuel facility in accordance with E.P.A. standards and assuring fuel will always be available to the fleet. • We have continued to maintain a low backlog on vehicle's and equipment, except those repairs that have to be outsourced and depend on the availability of funds each department has. • We continue to monitor our inventory, with monthly comparisons of the parts room inventory and our inventory database. We have also instituted a new, stricter procedure by which miscellaneous parts are distributed. This will help us to keep a tighter control of our inventory. Building Maintenance • Continued quarterly testing of Sprinkler systems at City Hall and Police department Replaced broken septic tank cover at the Golf Course Maint. Bldg • Repaired roof leak at City Hall • Resurfaced inside of Front fountain at City Hall • Installed dead bolts on Police Department evidence building at the Airport • Performed annual inspection of Elevators at City Hall and Old City Hall • Assisted FPL on Electric repairs on Golf Course vault building • Repiped water lines, installed new toilets and valves and urinals Riverview Park Restrooms 5~ • Installed new bearings and blower assembly RTV#2 at PD • Assessed lightning storm damage and made repairs to A>T>S> switch on generator, fue alarm system and A/C system • Recaulked all windows and exterior doors at City Hall and PD • Repaired numerous roof leaks at various city buildings due to Tropical Storm Faye. • Quarterly A.C. inspections at City Hall and PD-mechanicals and controls • Monitor, repaint and repair from graffiti and vandalism • Perform routine maintenance all sites as needed • Complete work orders as received from departments • Assist other departments as requested • Insulated several V.A.V. boxes at the PD • Monitor and Inspect the cleaning contractors Stormwater • Driveway Culverts - 30 culverts replaced • Ditch Mowing - 6000 LF of ditches cut • Vac Truck Cleanings - 52 culverts and 20 catch basins • Front Swale work'/4 round -Melrose to George Street and Tulip to the Alley Way completed • Easy Street Project completed • Phase 2 of Easy Street '/< round started • Front Swale work Armadillo - 13,500 LF of swales • Road crossing replacements - 10 road crossings were replaced • Pipe Installed in driveways and side ditches • 1500 ` of 12" pipe 0 300' of 18" pipe 0 200' of 24 "pipe 0 300' of 30" pipe 0 240' of 42" pipe GROWTH MANAGEMENT • Site Plan Reviews (major, minor and administrative): • Site plan hearings/approvals - 4 • Site plan inspections - 3 • Appeals - 0 • Extensions - 0 • Subdivision and PUD Reviews: • Division of a single lot - 2 • Preliminary plats - 0 • Construction plans - 0 • Final plats - 1 • Extensions - 0 • Annexations: 1, applied for • Comprehensive Land Use and Zoning Changes: 0 • FEMA: • Flood zone determinations - 13 • LOMR (Letter of Map Revision) Applications - 6 • Business Tax (Occupational Licenses): *Transferred to Building Department 7/18/08, numbers only represent from 07/01/08-07/18/08 • New Businesses - 7 • Renewals - 272 • Transfers - 1 • Duplicates - 0 • Home Based Businesses - 4 • Commercial Businesses - 1 • Insurance Companies - 2 • Solicitor Permits - 0 5~ 9 • Code Amendments: • Land Development - 3 • Comprehensive Plan - 0 • Discussions - 0 Zoning Applications: • Variances - 1 • Conditional use permits - 2 • Overlay District waivers - 1 • Special events/Temporary use permits - 3 • Accessory Structures (over 500 sq. ft.) - 2 • Model home permits (new & renewals) - 3 • Sign permits - 7 pem~anent, 6 temporary • Release of Unity of Titles - 0 • Abandonment of Easements - 0 • ROW Dedications - 0 Residential Inspections: • Final tree inspections- 17 • Land clearing permits - 15 Residential, 1 Commercial • Tree Removal permits - 23 CODE ENFORCEMENT QUARTERLY ACCOMPLISHMENTS 4`~ Quarter 2008 YEAR 2008 JUL AUG SEPT TOTALS WRITTEN WARNINGS 467 360 376 1203 CASES CLOSED 22 33 69 124 REINSPECTIONS 247 232 184 663 CITIZENS ASSISTS 57 78 92 227 LIENS FILED 6 14 20 40 VIOLATION LETTERS 149 121 137 407 NO. VIOL. NOTED 35 27 26 88 SIGN REMOVAL 29 25 28 82 TREE INSPECTIONS 0 0 0 0 1012 890 932 2834 The Growth Management Department was reduced by one when the Occupational Licensing Specialist was transferred to the Building Department. The GM staff was successful in completing the recertification for the Community Rating System (CRS) for the year. Several grants were awarded for the Facade Landscaping and Signage program within the CRA and also received notice that the City was being awarded a grant through Florida Fish and Wildlife Conservation for the Main Street Boat ramp project. Code Enforcement continues to work on a record number of nuisance abatement cases. BUILDING DEPARTMENT • The Building Department permitting activity has on average been about the same as it was in the last quarter. In the month of July there were 3 new single-family residential permits, in August, there were only 2 new single-family residential permits but in September there were 7 new single-family residential permits. There has been some commercial permitting activity in this quarter, which always helps the revenue stream Total building permits issued for the Fourth Quarter include 185 for the month of July, 137 for the month of August and 199 for the month of September. These figures are slightly less than the last quarter. • The total inspections for the Fourth Quarter included 521 for the month of July, 403 for the month of August and 470 for the month of September. 10 53 • As of July 21, 2008 the issuance of Business Tax Receipts has become part of the Building Department's function and responsibilities. The following list of Business Tax Receipts were issued from July 215` to September 30'x: New Businesses-17, Renewals-676, Transfers-14, Home Based Businesses-13, Commercial Businesses-21, Insurance Companies-3, Solicitor Permits-7. • The Building Department has sent out approximately 8001icense renewal notices to locally licensed contractors that are registered with the Building Department and approximately 1600 Business Tax Receipt renewal notices. Our staff has been worlang steadily to process all Contractor Licensing and Business Tax Receipt renewals on the same day as received, either in person or through the mail on a daily basis. } 54 11 arc a SEBASrtA,N -: ~- HOME OF PELIUN ISLAND City of Sebastian 1225 Main Street Sebastian, Florida 32958 Agenda No: (.) ~ . ~ ~ RESOLUTION R-08-26 UPDATE RESOLUTION R-05-42 TO Department Origin: City Clerk REFLECT CHANGE TO NATURAL RE OU ES BOARD w City Attorney: ~ ,Ol Date Submitted: 11/5/08 a ager For Agenda of: 11 /12/08 Exhibits: R-08-26 SUMMARY STATEMENT Resolution No. R-05-42 provides established procedures for the Tree and Landscape Advisory Board to recognize Champion Trees. R-08-26 changes language to reflect change from Tree and Landscape Advisory Board to Natural Resources Board: Resolution R-08-26 attached. RECOMMENDED ACTION Review and approve R-08-26. ~5 ~~ RESOLUTION NO. R-08-26 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, CREATING A CHAMPION TREE AWARD PROGRAM; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, trees are an important part of our community as evidenced by our local policies and comprehensive plan WHEREAS, to the end, the City Council created a Natural Resources Board to protect and promote the City of Sebastian's horticultural values; and WHEREAS, the City Council, based on the recommendation of the Natural Resources Board, wishes to promote preservation and recognition of Sebastian's outstanding trees by awarding a citywide Champion Tree designation. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SEBASTIAN, as follows: Section 1. The City Council hereby authorizes the City Manager and the Natural Resources Board to create a City of Sebastian Champion Tree Program, whereby owners of specific qualifying trees shall be recognized by a Proclamation of the Mayor. Section 2. GUIDELINES. The Natural Resources Board and City Manager shall adopt the guidelines of the state Champion Tree program to guide the Board in the nomination of Champion Trees. Section 3. AWARD. The City Council shall review Champion Tree nominations from the Natural Resources Board and shall, on a majority vote of Council, recognize Champion Trees for award of a Proclamation. Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. A motion to adopt the foregoing Resolution was made by Council Member The motion was seconded by Council member and, upon being put into a vote, the vote was as follows: Mayor Vice Mayor Council Member Council Member Council Member The Mayor thereupon declared this Resolution duly passed and adopted this 12T" day of November, 2008. CITY OF SEBASTIAN, FLORIDA By: Mayor ATTEST: Sally A. Maio, MMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Robert A. Ginsburg, Interim City Attorney 5~ 58 CmoF ~~~~~~~ HOME OF PELICAN ISLAND 1225 Main Street, Sebastian, FL 32958 (772)589-5330 Fax (772) 589-5570 MEMORANDUM Date November 5, 2008 To Mayor and City Council Members From Donna Cyr, Records Program Manager Cc Ref. Champion Tree Nomination The Natural Resources Board, during a field trip to measure a Champion tree, discovered a champion Live Oak. The Board would like to have a proclamation presented to the winner at the Champion Tree Day scheduled for Saturday, November 15th, 2008. As stated in Resolution R-08-26 section 3. Award. "The City Council shall review Champion Tree nominations from the Natural Resources Board and shall, on a majority vote of Council, recognize Champion Trees for award of a Proclamation." Please find the attached Champion Tree record for the nomination of the Live Oak champion tree for Council review and vote. We are requesting addition of this item to your November 12, 2008 agenda and with Council approval a Proclamation will be drawn up for signature of the Mayor for presentation on November 15th, 2008. Champion Tree Day will be held on Saturday, November 15, 2008 at City Hall from 9:OOam to 11:OOam. This is the fourth annual event celebrating nature and making the public aware of the importance of preserving trees in Sebastian. (~s.i~~ h ~o ~71YOF ~. ~. HOME OF PELICAN ISLAND CHAMPION TREE RECORD COMMON TREE NAME: Ff....} I ~ ~! ~~/L. SCIENTIFIC OR BOTANICAL NAME: DATE: ' HOMEOWNER TIME: / ~~ ~(y~ ADDRESS: 1 ~ /~7 ~G ~c u'~ ~~C~'(~ ~C + ~/~"~.~ r TELEPHONE NUMBER: ~ ~ ~ ~O I '~ ~ ~~ O TREE HEIGHT: ~~ FEET PTS ~~ TREE CIRCUMFERENCE: r Ci '7 INCHES PTS CROWN SPREAD AVERAGE: J ~ - ~ FEET PTS TOTAL POINTS:- ~ ~ T - NAME:, ~~.~" :'^ TREE BOARD MEMBERS r ADDRESS: G TELEPHONE NUMBER: ~ ~ ~ "' ~ (r~ J '.y SIGNATURE: ~ ~~) i~~_:``- ~__/`__~- ~, ~~ r NAME: cJ Cr ~t ~ S t Q ~~C /`y ADDRESS: ~ ~ ~ r Q~~ ~ S -F TELEPHONE NUMBER: ~ ~` G y U G SIGNATURE: ~i ~~ CfTY OF SEA HOME OF PELICAN ISLAND CHAM~~ON TREE RECO~N~T~O WHEREAS, the City Council of the City of Sebastian hereby recognizes Mr. & Mrs. Thomas Murphy of 1113 Coverbrook Lane, Sebastian, Florida for a Champion "Live Oak" Tree. This Champion tree has grown to a height of 52 feet, with a tree circumference of 184 inches and a crown spread of 51.8 feet, thereby earning a total of 287.8 Champion Tree paints for its species. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Sebastian to be affixed this 12th day of November 2008. Mayor Attest: Sally A. Maio, MMC City Clerk 0 ~~ ~~ ,,~~r _~ , ~`- -.~ ~t~7vlE t}E ~ELIC'APd 9~i1RNr,r CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Police Department Vehicle Agenda No. (~ ~~~ ( j Purchase Department Origin: Police De t. Approved fo Submittal by: City Manager Finance Director: • City Attorney: City Clerk• A f 'nner Date Submitted: 10/29/08 For Agenda of: 11//08 %Z Exhibits: Quote Sheet from Alan Jay Automotive Network, Kelly Blue Book Information Sheet, Internet Articles/Hybrids EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION $18,630.00 $385,000.00 REQUIRED: None SUMMARY The police department has an approved budget to replace ten high mileage, high maintenance vehicles. This is a request for approval to replace a 2001 Mercury Marquis with 90,000 miles. The vehicle is due for major repairs and scheduled for replacement. We have selected a 2008 Mercury Marquis as a replacement. The 2001 Mercury will be used as a trade-in. This purchase is below the State Bid pricing because of Ford Motor Incentives for end of the year pricing on Mercurys that are in stock. There are no 2008 Crown Victoria's for retail sale at this time. A 2009 Crown Victoria would cost $1,481 more than the new 2008 Mecury. Consideration was given to purchasing a hybrid vehicle but our research indicates that such a purchase would limit the use of the vehicle to strictly administrative type duties. The Sebastian Police Department is not large enough to have officers assigned to only administrative duties. Every officer regardless of assignment is first a road officer and ready to take the necessary action to solve a problem. Many times this calls for rapid response and the use of emergency lights and siren. All of our vehicles are so equipped. Attached to this request are articles from-the inter-net in reference to the police use of hybrids. They are used mostly by sheriffs offices for administrative duties such as warrant and subpoena service as well administrative errands. We have also heard about the electric motor causing interference with the operation of radar units and police radios. As soon as hybrids become available for patrol type police vehicles, we would like to coordinate with our city garage and give them a trial for evaluation. (~ 5 RECOMMENDED ACTION Move to authorize the purchase of a 2008 Mercury from Alan Jay Automotive Network in the amount of $18,630.00 plus atrade-in of a 2001 Mercury. This price is less than the State Contract FSA Bid Awards 07-15-0827 Rollover, for the same vehicle. Note: This will be the third vehicle purchased from the 2008/2009 budget. ~~ 1012812008 14:11 8634024221 ALAN-JAY-FLEET PAGE 01101 ,~ C~xll Us rrst, fvr all of ynr~r Tleet ,~ utolftotive, 8z Light Truck needs. PHONE ($pp),4I,ANTAY(252-6529) WWW.AL.ANJAY.COM '~`~~~:ar;~±~ti~;; 2003 U.S. 27 South ;+,Ii;~~alrifai~I~! P.O. BOX 9200 ;`"j;;'`w,,'~~ Sebring, FJ<, 3387(1 '?:?'e~l~,~"``;~~ ;.,-., , Sebring, FL 33871-szoo Direct 863-4Q2~234 Mobilb $83-381-3411 Fax 863~02~221 Q~T~C QUITE SHEE'N' FOR VEHTCLF,.S FROM STATE CONTRACT & FT..ORIDA, SHERIFF'S ASSdCIATION BID DATE 2$,Oct-08 RECIUESTiNG AGENCY: LUNTAGT PERSON PHfJNE NUMBER: FAX NUMBER: PAGE 7 of CITY OF SEBASTIAN P.I). TAT GREC WITT 772-5892512 7>2-3$$-1872 gwi~ttnucityofscbastian.org e~ MODEL: M74 SPECIFICATION # NA 2 AR U!S GS " AA vehicles wB1 be ordered white w/darkest interior BASE DISTRICT PRFCE: $27,330.00 Unless Cfeart Stated otherwise on purchas8 ord8r. OPTION iF DESCRIPTION COST FMC FORD MOTQRS CUSTQMI=R REBATE -$6,500.00 (EXPIRES 11/312008} 4.6L V8 OHC FI@x FUaI GS Comfort Pkg with 16"Alloy Wheels ~~ ~~~ ~` 5maker's Pkg Fog Lamps, Traction Control, Pwt Heated Mirrors _ .~... Rear Air uspenslpn TRADE 2MEFM74V1 8X630280 -$2,200.00 TOTAL OF OPTIONS: ($$,70Q,pa} FJ(TENDED WARRANTY. $0.00 TDTAL CAST; _ $78,630.00 qTY 7 = $7$,fi30.00 1 appreciate the opportunity to submit this quotation. Please review It carefully. If there are any errors or Changes please feel flea tp contact me at any tfma, t roil! be happy to assist you. Comments: QUOTE SUBJECT 1~0 AvA1t.ABILITY pF SPECIFIC VEHICLE AT TIME OF PURCHASE ORf3ER RECEIPT. Alan Jay Chevrol®t Cadillac, Inc. FEID #65-0211404 l Alan Jay Pontiac Buick GMC, Inc. FEID # 59-3533028 Alan Jay Ford Lincoln Mercury, Inc. FEID # 20-599&360 !Alan Jay Chrysler J®ep, Inc. 65-0558530 Alan Jay Import Center, Inc. dlbla Alan ,lay Toyota FEfU # 59-3533028 t Al~rr .fay Nlasan, Inc. FEID #76-os33978 Saturn of Sebring, Inc. 59.3533024 VEHIGIE QUOTED BY' Chris Wilsrtn, Fleet MAnA er 88302-4234 "/ '`rant to be Your Fleet Provider" Direct Connect 158"'41460*14 chris.wilspn(a~alanjay;com QUOTE SHEET SEBASTIAN GRAND MARQUIS rage Greg Witt From: Chris Wilson [chris.wilson@alanjay.com] Sent: Tuesday, October 28, 2008 2:08 PM To: Greg Witt Subject: 2MEFM75W5 1X699969 $2200 Captain Witt, I just spoke with my Used Car Manager and we can offer $2200 in trade allowance for the 2001 Grand Marquis with vin # 2MEFM75W51X6999969 with approximately 87,000. This value is given in good faith assuming the vehicle has no major damage and all systems function properly, cold AC, Transmission works, vehicle runs etc. Thank you, Chris Wilson "I Want To Be Your Fleet Provider" Fleet Sales Manager, Alan Jay Automotive Network Office: 863-402-4234 Fax: 863-402-4221 NexTel: 863-381-3411 Direct Connect 158*41460*14 Chevrolet Cadillac Pontiac Buick GMC Saturn Chrysler Jeep Toyota Scion Nissan GEM Car Kia Ford Lincoln Mercury _~...~U...~I ~(@) (@) LEGAL DISCLAIMER The information transmitted is intended solely for the individual or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of or taking action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you have received this email in error please contact the sender and delete the material from any computer. ~~ 10/28/2008 Jim Davis From: Greg Witt Sent: Tuesday, October 28, 2008 9:57 AM To: Jim Davis Subject: FW: CROWN VICTORIA FYI Gregory A. Witt, Captain Operations Division Commander Sebastian Police Department 1201 Main St. Sebastian, FL. 32958 772-589-5233 From: Chris Wilson [mailto:chrts.wilson@alanjay.com] Sent: Tuesday, October 28, 2008 9:48 AM To: Greg Witt Subject: CROWN VICTORIA Captain Witt, We checked on the incentives for the Crown Victoria to see if they might be greater than the Government Bid Assistance, unfortunately because the Crown Vic is no longer offered for retail sale there are no retail incentives for it, like we were able to obtain on the Grand Marquis. Thanks for your continued patronage. Best Regards, Chris Wilson "I Want To Be Your Fleet Provider" Fleet Sales Manager, Alan Jay Automotive Network Office: 863-402-4234 Fax: 863-402-4221 NexTel: 863-381-3411 Direct Connect 158*41460*14 Chevrolet Cadillac Pontiac Buick GMC Saturn Chrysler Jeep Toyota Scion Nissan GEM Car Kia Ford Lincoln Mercury /:~....` ~~@) ~@) LEGAL DISCLAIMER The information transmitted is intended solely for the individual or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of or taking action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you have received this email in error please contact the sender and delete the material from any computer. 10/28/2008 ~a 2001 Mercury Grand Marquis -Trade In Value, blue book value -Official Kelley Blue B ~, . iteliey Blue Book c ~"a THE TRUSTED RESOURCE .., t . z~4err._: c~n:~v Gars Used Cars ResBarCh ~ ExpE4r~e Nr~w, P~ R rrr;+a Rt:atiy Ta 6uy CiS~~aireds ! r,.ra~ °~ :nsarance K33S`` C-seen Usetl Car Prices I Search Used Car Listings ( Certified Pre-Owned Compare Vehicles Pertec[ Car Fintler ~ Most Researched vehicles I CARFA% Vehicle History Welcome 8aek k•=c. e. n !7 ~• Vie~:eJ ..it High" Alsr. !-ike Fre Deal=r Prce Quet' Tsade-In Value atlvate party value BLUE BDOH` TRADE-ItJ VMLUE .ugCeStetl P.e[ail Value _ Finance & Insurance - phDto Gauery ! .~~ Condition - Value Compare vehicles ~.r ~~ r_-et ~ ne:: car teen tro:n ~_. ,t- i?v! ~r. ~~~ E:XCeiien't '~'7rJj(: v 5.99~'r:. APR Consumer Ra[ing> ~orsd $2,g~0 Get a yr=-nv:nea t.c.>.n from FiniJ Your Next Car ~'~' Fair ¢2,360 ~.3a.. Fa Specifications Mo a Proms .. e._e . ; were ,o, ~re~ 'O -.. Get a Rer` IIr-unt~xc Quote .:., Shopping Tools ~f , . . t~, ' t j ~ ~~~ ~~ ~ i'tiCt h:L4N i~2i!"s' P .: . , -r: . F ee CARFA% RECOrtl Check ,1 1 ' Autn Luan from 5.44,E APA Compare Insurance Rates Local LFs[ings: Payment Calculatar Find e Dealer f View ttercury Grand Marquis (~•• Search ail Classifieds in 32962 IiST'i~00R iAR EDR SAIE SDedai Package Offer[ Search Uaed Cara For one low price you - -- - - can reach millions of setl <a sh pvera a Consumer Ratin g 9 (182 Reviews) fieatl Rewesys u r oppers. Learn more now ~"' ~~T~'p_:%<_`. 4.7 out of 5 R c~vev+ this Vehicle Similar New Vehicles g~i`¢, U$El (AR i 200 9 Merary Grand Marquis on Blue Hook Classlfleda {{{~ .P..hotg~ ~~~(jjj Mercury ~~ / Pflcing Grand Margr~s~ ' More Results 30 Miles or less - '- _ _. _ _. ZIP Cotle 32967 To View Ads, Click Vehicle Highlights Mileage: 90,000 fi;'il) 1'I~ RIG'~(..t.R Engine: V84.6 Liter Compare Used va. New Transmission: AutomaU< Drivetrain: RwD Under $5,000 '+ 8o[h New and Used .~ Sedan ';- Selected Equipment Change Equipment Standard To View List, Click Air Conditioning Power Door Locks AM/FM Stereo Power Steering Tilt Wheel Cassette v'IEi9 iUIUTNER 9EHIQE Power windows trpise control Dual Front Air Bags Select Year.... ~ Optional Leather Dual Power Seats Premium Wheels Blue Book Trade-In Yalue Trade-in Value is shat consumers can expect tc recah•e from a dealer For a trade-rn ~ehkle assuming an accurate appraisa l of condition. This value will 1~ http://www.kbb.com/KBB/LJsedCars/PricingReport.aspx?Yearld=2001 &Mileage=90000 Page 1 of 2 10/27/2008 From cars to flares, Seattle police go green ~~~ ~~ ~~ http://seattlepi.nwsource.com/local/317573_greencops28.htm1 From cars to flares, Seattle police go green Effort is part of citywide mandate Last updated May 28, 2007 11:26 p.m. PT By HECTOR CASTRO P-I REPORTER For the past several years, Seattle's thin blue line has been turning a bit green. Page 1 of 3 Continuing an effort that began when city leaders adopted the 1999 Environmental Management Plan, the Seattle Police Department has been more environmentally friendly -- cutting back on paper use and buying battery-operated road flares, even getting some detectives out of their Ford Crown Victorias and into hybrid vehicles. "This is an edict that comes from the chief and the Mayor's Office," the assistant police chief, Harry Bailey, said. Bailey is responsible for the department's most-recent acquisition: plastic hockey-puck- shaped discs that emit light visible for more than half a mile at night. The assistant chief said the idea to switch from road flares followed a horrific traffic accident last year, one that required several incendiary road flares to control traffic. As the night turned to day and the flares burned out, they left behind their telltale mounds of chalky white ash. A neighbor came up to Bailey and asked what the officers were going to do about the residue. They had planned on having firefighters hose down the road, Bailey told her. "She said, 'Even when you clean it up, won't some of it go down the drain?' "Bailey said. "That was the epiphany for me." Not long after, the assistant chief attended a conference and saw Powerflares, which cost about $40 each, but are considered just about indestructible and have rechargeable batteries. "I saw these things and thought, 'Man, wouldn't these be neat,' "Bailey said. "They last forever." There are about half a dozen now in each of the 15 traffic unit vehicles. The goal is to ~ , http://seattlepi.nwsource.com/printer2/index. asp?ploc=t&refer=http://seattlepi.nwsource. c... 10/24/2008 From cars to flares, Seattle police go green Page 2 of 3 eventually replace all the road flares most officers currently carry in their patrol cars. And there are other changes in the department. One most news reporters have noticed has been the disappearance of the stacks of copied police reports that were once available for daily public viewing. Now, reports are scanned into computers and saved on CD-ROMs. But perhaps the most visible effort to go green has been the hybrid vehicle program. Over the past three years, the city has acquired a dozen Toyota Prius hybrids for the Police Department, with the most recent, the 2006 models, costing about $22,430 each. Those hybrids will be joined by about a dozen others: seven Ford Escapes costing between $27,000 and $29,000 each, and five Toyota Camrys, each about $28,000. "Gasoline is just going crazy and these things get up to 40, 50 miles per gallon," said Bob Miller, fleet analyst for Seattle police. "They get better gas mileage in the city than they do on long trips. And most of our detectives do most of their work in the city." Last week, mechanics and technicians at Seattle's vehicle maintenance yard were busy turning these green cars into police cars, installing the red-and-blue LED hallmarks of police vehicles, tucking them behind front grilles and in the rear window area. The work costs about $2,400 per car, according to the city's Fleets and Facilities Department. The Fords have been assigned to department brass, with the Toyotas going into vehicle pools used by detectives, Miller said. He said he did some research and found that most detectives simply wanted plenty of room in their vehicles. "They want to be comfortable when they drive," he said. But the hybrids aren't for everybody, particularly the compact Prius. "Overall, it's been pretty positive," Miller said. "But some of the die-hard detectives that have been around forever say it's not a police car, it doesn't look like a police car." And for now, no one is considering using hybrids as patrol vehicles. "Patrol cars certainly can't be hybrids," said Bellevue police Officer Greg Grannis, who drives one of his department's two Ford Escape hybrids. "It doesn't have a lot of power." The other hybrid is used by interim Police Chief Linda Pillo. For them, the vehicles work, Grannis said, because neither he nor the chief is expected to race to calls or chase down fleeing drivers. ~~ http://seattlepi.nwsource.com/printer2/index.asp?ploc=t&refer=http://seattlepi.nwsource.c... 10/24/2008 From cars to flares, Seattle police go green Page 3 of 3 Of the 3,300 vehicles in the city of Seattle's fleet, about 270 are hybrids, said Katherine Schubert-Knapp, a spokeswoman for the Fleets and Facilities Department. They do use less fuel, but haven't saved money, yet. There are the upfront costs, and these more fuel-efficient cars haven't been around long enough to compare the costs of maintenance with the older vehicles. But Schubert-Knapp said the real goal is cutting back on the fossil fuel emissions pouring out the tailpipes of city vehicles. "We're not doing the green fleet just to save money," she said. P-I reporter Hector Castro can be reached at 206-903-5396 or hectorcastro@seattlepi. com. ©1998-2008 Seattle Post-Intelligencer ~3 http://seattlepi.nwsource. com/printer2/index.asp?ploc=t&refer=http://seattlepi.nwsource.c... 10/24/2008 Police look to trade 'gas hogs' for fuel-efficient fleet - USATODAY.com ~~ Page 1 of 2 Li i '~t i r 5 ~ ~ j t~' i~~ ei?l w , $ ~ ~ .e 1 ,,~I ~ a , .. ' i .,:. _ , ~: n ~ ~ , t i t ~~-rY;t ~~i*:zrrTT ~ ~+*t~rra~ ~ _ a - ~l PRINTTHIS Powered by ~ ~:~L.Illtf Police look to trade 'gas hogs' for fuel Advertisement efficient fleet By Ben Jones, USA TODAY ~~,~(.~~ ~2~~`' ~/ Last year at this time, Mike Cochran, assistant chief of the Lauderhill, Fla., police department, was driving a ~ ~~~'"~,~; ~.j,,~l Ford Crown Victoria cruiser that he says got about 14 miles per gallon. Now, as municipalities count every penny amid the economic crisis, he drives afour-cylinder Chevrolet Malibu that, according the Environmental Protection Agency, gets about 30 mpg on the highway. f- Fiee Samples "We started trying to segue away from the gas hogs," Cochran said. "When we can, and where we can, we are trying to put officers in more fuel-efficient vehicles." Eaby Coupons A growing number of law enforcement agencies across the USA also are chasing better fuel economy: • The New York City Police Department has about 100 hybrid vehicles in its 5,800-vehicle fleet, Deputy - Free ~,~.'~ Stuff Commissioner Paul Browne said. The vehicles include Toyota Priuses driven by officers who issue parking tickets, he said. Also in the city's fleet are hybrid Honda Accords, GMC Yukons and Ford Escapes, he said. Free • Seattle police now have 38 hybrids, including Toyota Highlanders, Ford Escapes and Toyota Priuses, .. San?pies according to Bob Miller, the department's fleet analyst. Administrators and detectives use the vehicles. • The St. Landry Parish Sheriffs Department in Louisiana will soon be driving some Nissan Sentras, which get , ~ Coupons about 35 mpg. The cars will be used by officers who serve court papers, according to Maj. Richard Williams, the department's fleet operations officer. 'v'`ie~rJ ~,+" _ ~' All Traditionally, police agencies sought cars with powerful engines, strong suspensions and back seats big enough to haul away criminals. The Ford Crown Victoria Police Interceptor, long the backbone of police fleets CoolSavings.com nationwide, is still the "the police car of choice, with 80% of the market," said Ford spokesman Dan Jarvis. Those requirements stand, but escalating gas prices have forced police managers to pay closer attention to fuel ~' ; ~~ economy. ~ "~ ~ '~ ~~ In Pennsylvania, the Berks-Lehigh Regional Police Department recently added three V-6 Dodge Chargers to its ' fleet. "It's a savings," said Michael Weiser, chief of the 30-officer department. "Anytime you can save in the budget ~ ,.. ~, r I and save on gasoline, especially with (high) gasoline prices." --'---~-~-==l -~----~-- Stephen Marshall, aBerks-Lehigh officer, has been driving a Charger about six weeks. He said the car is comfortable, has good power and valuable safety features such as stability control. 'There is really nothing I can say negative about it," he said. Marshall said his Charger is rated around 21 mpg, but his agency hasn't calculated the car's actual economy yet. "We do use them harder than the average owner would, but we are getting much better (economy) I'm sure than we were from the Crown http://usatoday.printthis. clickabi 1 ity. com/pt/cpt?acti on=cpt&title=Police+look+to+trade+... 10/24/2008 Police look to trade 'gas hogs' for fuel-efficient fleet - USATODAY.com Page 2 of 2 Vics," he said. Patrol officers in Lauderhill still drive the Fords, but Cochran said his department is considering switching to Chargers to save gas. "Every dollar counts," he said. Jarvis said plans are in the works at Ford to develop a car that offers better fuel economy. "We believe the Crown Vics are the best-equipped police cars," Jarvis said. "We have longer-term plans to offer updated vehicles." Bruce Wiley, products and marketing manager for GM fleet commercial operations, said gas mileage was not a consideration for police agencies in the past. "But as the economy goes south, unfortunately, it is becoming more cause for concern, and people are looking at it," he said. "Fuel costs are a direct impact to their daily operating budget. That's real money they have to keep their arms around." Wiley cautioned that fuel-economy estimates don't take into account differences in individual driver behavior or the demands of the job. "That doesn't mean that the driver is going to see that (estimate) because they are hammering around town with their foot in the radiator constantly," he said. Over the past two years, the Wisconsin State Patrol has purchased about two dozen Chargers. The original reason was so that approaching speeders wouldn't recognize the body style. "Now the price of fuel has gone up, so we are looking more closely at miles per gallon," said Lt. Dave Pabst, the department's fleet manager. Pabst said gas mileage is just one consideration. "You must also factor, what is the overall repair history?" he said. "We're still analyzing that information to see what is the cheaper cost per mile, rather than the cost per gallon." Jones reports for The Post-Crescent in Appleton, Wis. Find this article at: http://www. usatoday. com/money/autosl2008-10-08-big-police-cars_N. htm Check the box to include the list of links referenced in the article. Copyright 2008 USA TODAY, a division of Gannett Co. Inc. ~5 http://usatoday.printthis. cl ickability. com/pt/cpt?action=cpt&title=Police+look+to+trade+... 10/24/2008 ~~1 an of S~~TiAN -~ HOME OF ~ PELIGN ISLAND 1225 Main Street Sebastian, Florida 32958 Subject: 12/6/08 Christmas Parade Agenda No: (~~. ~ (q ~~ Route -Street Closings Department Origin: City ClerkC~ City Attorney: A prov for Submittal by: Date Submitted: 11/5/08 ~; For Agenda of: 11 /12/08 Mj,~ne`~-, City Manager City Attorney SUMMARY STATEMENT A meeting of staff from the Clerk's office, Public Works, Parks, Police and Police Volunteers and members of SPOA was held on October 28t" to discuss this year's Christmas parade and work out details of the parade on December 6t". Members of the GFWC Women's Club and Chamber of Commerce were not able to attend but have offered to provide the same services as the past several years. I will be contacting all businesses on Indian River Drive to advise them of our plans to close and reopen Indian River Drive as the parade progresses toward Riverview Park befo November 12th. We would ask that you close the following streets: Indian River Drive from Jefferson Street to the south end of its intersection with Sebastian Boulevard, starting on the north end at 4:00 pm to line floats in the Main Street parking lot until the parade leaves the area at 6 pm. Streets coming into Indian River Drive would not need to be closed until just before 6 pm and then reopened as the parade progresses. Main Street from US 1 to the river from 4:30 pm until the parade leaves at 6 pm. Sebastian Boulevard from the river to just east of the Hess station from 6 pm to the end of the event in Riverview Park. We will work with members of the Craft Club for location of tents for their two day show that weekend to ensure they do not impede on the festivities planned for the evening as we did last year, and offer them the ability to continue their sales into the evening for the festivities. This was well received last year. We suggest there be a sign placed at US 1 and Main, and at both ramps and parking lots as soon as possible to notify boaters of this activity. We will work with them as best we can to get them in and out of the ramp areas before the parade starts up. RECOMMENDED ACTION Approve street closings for the Christmas parade and Riverview Park Santa visit on December 6th as requested. ~~ ~~ Q ~anuF _... -- ' - HOME OF PELICAN ISLAND 1225 Main Street Sebastian, Florida 32958 Subject: Expired Regular Member Position on the Planning & Zoning Commission Agenda No: ~~, Q~} l Department Ori ~ i Clerk's ffice j A rov r Submittal by: City Attorney: ,~ Date Submitte :11/6/08 ger For Agenda of: 11 /12/08 Exhibits; code, applications, ad, board member list Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT Mr. Blais' term has expired. He is eligible and would like to serve again. Also attached are two additional applications for your review. RECOMMENDED ACTION Interview, unless waived and submit nominations to fill the expired regular member position set to expire November 1, 2011. ~q ~o Sec. 54-1-2.4. Planning and zoning cotnm,ission. (a) Established and designated local planning agency. Pursuant to and in accordance with the City Charter and section 163.3174, F.S., of the County and Municipal Planning and Land Development Regulation Act, the city council finds that planning of land use and continuing growth management evaluation within the City of Sebastian is a public purpose benefiting the safety, economic and cultural welfare of the citizens of Sebastian. The city council further finds that this public purpose can best be achieved by establishing the Sebastian Planning and Zoning Commission, which is hereby established and designated as the local planning agency (LPA) for the city. The Sebastian Planning and Zoning Commission shall abide by the City Charter, as amended, and ail applicable provisions of the Florida Statutes. The planning and zoning commission shall have the authority and responsibility to review land use in the city and evaluate planning and regulatory techniques for resolving physical, economic, social, environmental and fiscal issues. The city council directs the planning and zoning commission to carry out functions and powers herein identified. The planning and zoning commission shall use the power and authority conferred upon it by the land development code to further its stated public purpose. (b) Membership, terms and removal. The Sebastian Planning and Zoning Commission shall consist of seven members and two alternates. The qualifications,- term and appointment of members shall be done in accordance with chapter 2, article VI, division 1 of the Code of Ordinances, City of Sebastian. (1) Alternate members and their duties. The alternate members may attend all meetings of the planning and zoning commission but shall act only in the absence, disability or disqualification of a regular member thereof. When an alternate member acts, the minutes of the planning and zoning commission shall reflect the name of the absent, disabled or disqualified member in whose place and stead the alternate member is acting. Each alternate member shall fill in for a regular member who is absent, disabled, or disqualified on a rotating basis with the most senior alternate member to be the first in the .initial rotation. If more than one regular member is absent, disabled or disqualified, then both alternate members shalt act as members of the planning and zoning commission. (2) Vacancies and reappointment of commission members. Appointments to fill any vacancy, shall be for the remainder of the unexpired term of office of the vacated planning and zoning commission seat being filled by the appointment. (3) Removal of commission members and alternates. The removal of members shall be done in accordance with chapter 2, article Vt, division 1 of the Code of Ordinances, City of Sebastian. (e) Compensation of planning and zoning commission members. All members shall serve without compensation but, as authorized by the city council, may be reimbursed for actual expenses incurred in connection with their duties. (d) Functions and powers. The Sebastian Planning and Zoning Commission shall have the power and authority to carry out the duties and responsibilities conferred upon it by the land development code consistent with section 163.3174, F.S. and shall perform these duties in the best interests of the health, safety, and welfare of the citizens of Sebastian. The planning and zoning commission shall have the following functions, acting either as the local planning agency (LPA) or as the city's planning and zoning commission: Ser..2-17Q. t~taalifica#ions. The primary consideration in appointing board and committee members shall be to provide the board or committee with the needed technical, professional, financial, business or administrative expertise. An applicant's previous term as a member or an alternate member of the board or committee on which there is a vacancy may be given special consideration. Whenever a current or former member of a board or committee is being considered for appointment or reappointment to a board, the city council shall consider the number and nature of the memoranda of conflict previously filed by such individual pursuant to ch. 112, F.S., relating to that individual`s previous membership on the board or committee for which the appointment is being considered. All of the members of each board or committee shall be residents of the city. Additional qualifications may be ordained or be otherwise applicable for a particular board or committee. (Ord. No. 0-97-56, § 5, 9-25-97) ~~ ~z an ~~r 5~~~~'W HOME OF PELICAN ISLAND APPLICATION TO SERVE ON CITY BOARD/COMMITTEE L_li (li°~v: ~Ual'~ an;U' ~GCI`l C71i%~ Ptri~ITl~^c CS IVIUSi h° + - i~~U!~ii `lS Ui i'.'~2 l,_t'v C voS~~% NAME: /3 ~? ~~ ~ ~/ /3L A i,S HOME ADDRESS: c? yl t q ,T ~ S i2 ee T Se 6~ 3 t -~.~ ~ T ~ , s HOME PHONE: -~1-L_ ~~~ _o S ZSHOME FAX: 6~3'a I~'-6185' E-MAIL: '~f~3A~a- ~ BUSINESS: BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~e S HOW LONG? ~Ia I DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? N a DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? N6 PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years -meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary-meets during summer) CODE ENFORCEMENT BOARD (permanent board -meets once a month)* CONSTRUCTION BOARD (permanent board -meets once a month)* HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board- meets quarterly) f PLANNING AND ZONING COMMISSION (permanent board -meets twice a month)* POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board-meetsquarterly)* PARKS & RECREATION ADVISORY COMMITTEE (permanent board -meefs once a month) TEMPORARY ENVIRONMENTAL ADVISORY COMMITTEE TREE & LANDSCAPE ADVISORY BOARD (permanent board -meefs once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) *Filing of financial disclosure is required following appointment =awl ~~, ~--s r~~ cc~ g9' APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brigenf resume is required) ,Sei2.i~Q a S Z oN:a/q 13a~ 2~/ ~91eM ~P~2 ~`oR S ~,ef11ZS i~~2iai? 90 //1avl~~ fU Sc~64Sf/lan~ ~onido,~c%~2R ~/N o 3oS HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? ~c/ o HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? ~/U WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ~~o ss 1 ~ L y I hereby certify that I am qualified to hold the position for which this application is made. Further, 1 hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. 1 have been provided with, read and understand City of Sebastian Cod finances Sections -166 throu 2-173 (attached). Information relative to a speafic board or committee is ailable ' requested. ~J Applican ignature ~ Subscribed and sworn to before me this ~~ day of /vim a0o$ by ~Q-(~ BL/~IS who is ersonall k eeeeg~ has produced s identification. ~~~~ M. BOSWORTH ~.~""r `"'~ Comm# DDOTP'f48'8 ~ ~fi E~Ires 8128!'2012 's Notary Publi ; S f Florida ~ ~ Florkle Wotary Assn., Inc Meeeeeeeee.eeee••eao eeeeeee•eeeeeeee••e.eeee~ Plea etum to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958 - (772) 589-5330 \wp-fo rmla ppl i cat. wpd rev. 10/2005 84 IIIY OF ~E~- ___ -=- HOME OF PELICAN ISLAND ~1 r~TI s~ ;?n -~~ !ii l ~ .-'ij APPLICATION TO SERVE ON CITY BOARD/COMMITTEE NAME: ~~~ ~{ L. / Zoi HOME/ADDRESS: G~- S ~vI'C~b S7"r-c-c7"" HOME PHONE:~!~z) 38~-458L HOME FAX: /~/j4, E-MAIL: ~~~o.`~.,p c~~~ -C?7~ ~~~_ ~~ ~, BUSINESS: ~~'!°/~yr.( °~ c. E. r3/oc.. k' ~ ~~ ~ 1 rc BUSINESS ADDRESS: I Zo ( (~ >`~ /~~~ ~~ ~ Su ~ t~ 3 o Z ~'~~~ 13~~~ t lo~a~~ 3~ ~ G a BUSINESS PHONE~~z)s'c~-37996USINESS FAXC~~Z~s~~-7iz~-MAIL:~~'~e~O`k, Co.~, ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? YES HOW LONG? Z ~ca~S DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? ~ O DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? 110 WHICH BOARDS/COMMITTEES? N~A PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (selves only 6 months every 5 years -meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary -meets during summer) CONSTRUCTION BOARD (permanent board -meets once a month)" HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board -meets quarterly) / PLANNING AND ZONING COMMISSION (permanent board -meets twice a month)" POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)" PARKS & RECREATION ADVISORY COMMITTEE (permanent board-meets once a month) NATURAL RESOURCES BOARD (permanent board -meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) *Filing of financial disclosure is required following appointment ~5 APPLICABLE E44-UCATION AND/OR EXPERIENCE: a brief resume I required) 3'jrr ~AC~CIOY' Q~tf~,cG :~- /~arc~+:tsaTtal',~ ~Vrti/6~fit~ ~~ 1fCt~fl.c>k }. Sc••,: n~rs ~ c.fwss~s ,~ ur6Rn acs~n, ppc/-weolo7j~ M~'sn-~rc Pr~sriv~ri`~ tS'~rt~/~ lC.x~e/~`r'enct +~ tit ~roJCtSs•`o/1 s~ ~4icy+'~r{csNne., C-~~.~- Dc4/ o~ ~i~ cl'.~.rct +alo/'{Crlns W~t+'d I!!3.~t1~4~ ~1~~ l~/c~n~nf o~i!'t~'~`c+~/f c Ktt ~ Ex t~ - .tcc til+o('t"c"/1 w+ t'b f~CVCI• tP HOW WOULD YOUR EXP RIENCE BENEFfT THE BOARD YOU'RE APPLYING FOR? M y Lcx pt~ r.r c~t wocdl ~, 6 rq I E'rcEa / bac~t KsG o~+c r t/-e ycc.rs T iM-ve eke vd/ope•! a 7•rd VtSIteI1 a~l~ Senf~t+~t~'~/ #srwwess vr,,( wrc~:rieeri.rt~ ;~*slr:fs7~ a•~.~ Seund ~(L.vel.~sMt~l7r' WfAile 1rf'7'~/!~~ rfe i~~r~oav-f+inse oJC' p~Ke/`~Ty4r~-. (3een4se •tL' rtir s,~~„s~~tncc work~nf rM+ +~JciwtJ ~+1 dst~s/.pt~s Z ~'ew l t ra~1 o,c~'er ,rye G~w~d an i~tt+ellt ~r ~+ew•E~twsr p•s~'~.n•~+ oa P~.w~~.. nn./ dt~eto ~,~,( DAr!'a ~"'i4i/)r. ~', ue~~.=}.~d r~C ccc,rrn mil' tJesl~t- pr+kss~s+-~h . Dlcucbmrs~~~ LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ~N BOARD OR COMMITTEE: 1' t:a~, SKtc'CSSr^.,(tl~ C-•~,ptctr•,t 8 axq•,f.~ ~ c F/.M~4. ~cRC. 2 k•wc2cxq~ -/-v e...yp/ctc Aid Plwn Y-. iewde .*,y Sr~re •eF F'/ep~.lR ~~~li.'~eei--t,~~e ~; ~taSe ~~ ,~~it tool af' ~t-!et ~ tsr!'. HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? J~O HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? j~p WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ~o S S ~/~- I y ~~'dw/S. I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is available if requested. App ' re L Subscribed and sworn to before me this ~ r day of ~~~ ~~(.,r ~74'`''~ by ~~~11{'Li:i L~ ~U-~l who is sonally known= to me, or has produced -..._ - _, as identification. -.-~-°_ ry Public, State of Florida Please return to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958 - (772) 589-5330 a~ \wp-form\a ppl i cat.wpd rev. 7/2007 o~hs~r sUe Ft~:id i N~ cii~ btatP o}Florida ~ fj ~%'IV ~WO1nTdSSIU;1 U:,;bL26.r'.1 9pEOVFSao- LxpirES ~L(t41.'U10 J. L. RAY 425 Toledo Street Sebastian, Fl. 32958 (772) 388-4982 Home (772) 766-1611 Cell Heffaysurf@aol.com Professional Exuerience: C. E. Block Architect & Builders Showcase Inc. 2006 to Present Project Manager /Designer /Assistant to the Director of Operations of Construction Project Manager, responsibilities: design, drawing, and coordination of projects beginning with pre design, schematic design through design development, construction documents, bidding and negotiation, and contract administration. Project types include: small and medium commercial, retail, public sector, healthcare, luxurious custom residential and luxurious multi-family projects in south and central Florida. Randall Stofft Architects 2005 to 2006 Project Manager /Designer Project Manager, responsibilities: design, drawing, and coordination of projects beginning with schematic design through design development, construction documents, biding and negotiation, and contract administration. Project types include: luxurious custom residential and luxurious multi-family projects in south and central Florida. Donadio and Associates, Architects, P.A. 1999 to 2005 Project Manager /Design Project Manager, responsibilities: design, drawing, and coordination of construction drawings beginning with pre design, schematic design through design development and construction documents. Assisted Senior Project Architect with task related to the bidding and construction administration phases. Project types include: custom residential, small and medium commercial, public sector, health care, youth care, and school projects for Indian River Community College, and the school districts of Indian River and St.Lucie Counties, Fl. Department Head -Architecture Review Department: evaluation of custom home plans and consulting for several private and gated communities in Vero Beach, Fl. Self Employed 2000 to 2005 Design Services and Construction Documents for Custom Residential Projects in Vero Beach, FL. Johns Island in the Town of Indian River Shores, FL. and the Outer Banks of North Carolina. Mark Arey Kasten, AIA 1998 - 1999 Intern Architect Production of Construction Drawings for Custom Residential Projects and Commercial Projects in the Outer Banks of North Carolina. ~~ Dolphin Architects and Builders 1997 - 1998 Intern Architect Production of Construction Documents for Custom Residential Projects on Kiawah and Seabrook Islands, South Carolina. Self Employed 1995 - 1997 Tile and Marble Installations /Brick and Stone Mason Historical Restorations and new replica installation. Custom the and marble installation. Heller Tile and Marble 1993 - 1995 Tile and Marble installations /Brick and Stone Mason Historical Restorations and new replica installation. Custom the and marble installation. Phase IV Construction Position held: General Laborer Worked on various Historic Restoration Projects: 1. Ashland, The Home of Henry Clay, 2. Calumet Horse Farm. 3. The Gains family private historical homes in downtown Lexington, and their horse farm, Gainsway Farm. 4. Several smaller residences located within the various historic districts in Lexington, Ky. Leon E. Browning Architects, AIA 1987 - 1990 Draftsperson & Architecture Student Production of Construction Documents for School Projects in several Kentucky County School Districts. Zando Martin & Milstead, Architects & Engineers, Inc. 1986-1987 Draftsperson and Office Assistant Computer Skills: Auto CAD 14 thru 2007, Architectural Desktop 2007, Archi-cad, 3D Studio, Photoshop, Microsoft: Word, Excel, and Power Point. J Skills and Abilities: Fifteen years Architectural experience. Construction & Historic preservation experience. Able to work well with others, including General Contractors and Clients. Experienced in hiring and supervising others. International Experience. Willing and able to learn new operating methods and procedures. Excellent Communication skills. Highly organized; able to complete tasks in a timely manner. Educated in a strong Design, History and Theory Program at University of Kentucky. Education• Bachelor of Architecture (5 yr. Prof. Degree) University of Kentucky: August 1996 Achievements: Projects chosen for the College of Architecture, Archive at the University of Kentucky for the purpose of Accreditation Board evaluations. Approved by the Florida Board of Architecture and interior design to take the ARE. Completed and passed eight sections of the Florida, ARE Successfully completed projects with values ranging from $80,000.00 to $22,000,000.00 Professional Affiliations: Associate member of the AIA Member of National Trust for Historic Preservation. Member University of Kentucky Alumni Association. g9 sv~~r SEAT HOME OF PELICAN ISLAND APPLICATION TO SERVE ON CITY BOARD/COMMITTEE NAME: ~ ~~~ ~ C HOME ADDRESS: ~~/ /~CC1 Gia ~yv~ S ~ ~~ ~~ ~ HOME PHONE: /8 _ £j' ~ HOME FAX: ,~"`t„~r-cam E-MAIL: ~~~L~ek~~ ~ ~~~ BUSINESS: 7vcs`v/d6Mc~ ~~ ~,, ~~' BUSINESS ADDRESS: ~ ~ ~ ~ ~ ~ v,~ wry ~.a.c ~L 9G BUSINESS PHONE:~3/-/,,2,2,ZBUSINESS FAX:,~~3J,3s~-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ts~s HOW LONG? ~ ~~ DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? ,~ /® DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? /v® WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 5 years -meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary -meets during summer) CONSTRUCTION BOARD (permanent board -meets once a month)` HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board -meets quarterly) ~-PLANNING AND ZONING COMMISSION (permanent board -meets twice a month)" POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)" PARKS & RECREATION ADVISORY COMMITTEE (permanent board -meets once a month) NATURAL RESOURCES BOARD (permanent board -meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) *Filing of financial disclosure is required following appointment U -'}I /• ~G1r-rte ~S f_...~ }__.~ C~ ~~ q~ AP~PJ(CABLE ED CATION AND/OR EXPERIENCE: (a briefr~resume is required) (/!2 ~v~r~rs ~ ~j ~Co'v'y ~il~c `- ~.S - J v5 ~c.c.t.d ~dcr~t~~~Q HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? ~G WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ~~S hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. 9a I have been provided with, read and understand City of Sebastian Code of (attached). Information relative to a specific board or committ2P- ~1~ dabl Applicant Si~fiatuyE Sections 2-166 >;hrou~l, X173 ~1 Subscribed and sworn to before me this ~ / ~ 1 day of ~ ~- tC 17~~ %~ OLD<~ by personally known to me, or has produced Please return to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958 - (772) 589-5330 ~~ ~,D i') Gj'1 ~ L' L~ ('„l: >` I'1 who is ~~- I~~~tV~Q.,t'''~ ~i CP...F'tS E' as identification. Nof ry Public, State of Florida \wp-form\applicat.wpd NOTARYPUBIIG ,IEANETTEWILLIAMS rev. 7/2007 Commission DD 630052 Expires February 28, 2011 STATE BFR0111G1 Bonded TMu Tmy fYN klsuMC689036rr7019 How would your experience benefit the board you are applying for? Providing sound financial advice to a wide range of people from various socio-economic, professional, and geographic backgrounds requires me to have a number of professional and personal skills directly related to the issues facing the City of Sebastian Planning and Zoning Committee. My ability to research decisions carefully allows me great understanding of the issues, my outstanding level of integrity and excellent moral character make for great leadership qualities and strong negotiation skills enable me to bring people with opposing views to common ground and action. List any additional qualifications to serve on board or committee? My involvement with non-profit organizations such as The Environmental Learning Center, Ducks Unlimited for land conservation, Rotary Solute to Youth, and the Chamber of Commerce provide me with an excellent understanding of many of the issues facing our residents on both local and national levels. 93 9~ cm~c~ ~E~°~T~! HOME OF PELICAN ISLAND PRESS RELEASE The City of Sebastian has the following volunteer board openings: Construction Board Alternate Member -Citizen -Term to Expire 9/30/2010 Alternate Member -Contractor -Term to Expire 9/30/2010 Parks & Recreation Advisory Committee Alternate Member -Term to Expire 5/31/2009 Planning & Zoning Commission Regular Member Position -Term to Expire 11/1/2011 (must be city resident for one year prior to application) ALL MEMBERS MUST BE CITY OF SEBASTIAN RESIDENTS. IF COUNCIL FILLS A REG ULAR MEMBER POSITION WITH AN ALTERNATE MEMBER, COUNCIL RESERVES THE RIGHT TO FILL THE ALTERNATE POSITION WITH REMAINING APPLICANTS. MEETING TIMES AND APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND 4:30 PM OR ON WWW.CITYOFSEBASTIAN.ORG APPLICATIONS WILL BE ACCEPTED UNTIL FILLED. PLANNING & ZONING COMMISSION 3-YEAR TERMS MEETS 1ST AND 3RD THURSDAY OF EACH MONTH - 7:00 P.M. MEMBER NAME APPOINTMENT HISTORY CURRENT TERMS AND ADDRESS STATUS COMPLETED [MOST RECENT HISTORY FIRST] "- __._ Brian Blais Appointed 12/12/07 Term to ` 241 Easy Street expire Sebastian, FL 11/1/2008 32958 646-0525 ~~'' Charles Cardinale Reappointed 4/9/08 Term to 474 Thomas Street expire Sebastian, FL Took Celli's regular member 4/1/2011 32958 position on 4/26/06 918-8629 Larry Paul Reappointed 5/14/08 Term to 1701 Sunset Lane expire Sebastian, Florida Reappointed 5/11/05 5/1/2011 32958 388-0937 Took Blessing's Unexpired Regular Member Position 4/28/04 Keith Srinivasan Appointed 5/14/08 Term to 1024 Landsdowne expire Sebastian, FL 2/1/2011 32958 589-7319 William Simmons Took Mr. Smith's unex fired p Term to 509 Drawdy Way regular member positions 2/22/06 expire 6/1/2009 Sebastian, FL 32958 Reappointed alternate member 589-9826 position 1/12/05 Took Seeley's Unexpired Alternate Member Positions 1 /28/04 72 9~ Hank Buchanan Reappointed regular member Term to 1101 Landsdowne 4/11/07 expire Drive Sebastian, FL 6/1/2010 32958 Took Oakes' unexpired regular 388-5397 member term 1/24/07 Took Oake's Unexpired Alternate Member Position 10/12/05 Ed Dodd Appointed 12/12/07 Term to 906 Fleming Street expire Sebastian, FL 11/1/2010 32958 388-5440 Charles Neuberger Appointed 8/27!08 Term to 776 Schumann Drive expire Sebastian, FL 32958 11/2010 633-4554 Greg Hepler Appointed 6/25/08 Term to 1291 Barber Street expire Sebastian, FL 32958 1/1/2011 589-6617 Staff Liaison -Growth Management Director ~3 G ~1i 98 Regular City Council Meeting October 22, 2008 Page Eleven MOTION by Mr. Wolff and SECOND by Mr. Neglia to approve the award of s ontract item #9D. Result of the roll call: Ayes: Wolff, Coy, Neglia, Paternoster, Simchick Nays: None / Passed 5-0 10. COMMITTEE REPORTS POINTMENTS -None 11. PUBLIC HE GS -None 12. U 08.030 A. City Manager Update Report on 10/15/08 ISBA Staff Meeting and Discuss Schedule for ISBA Joint Workshop (No Backup) The City Manager said the working group finished the ISBA in draft form to present the first part of December to the elected officials. He said the big issues were the contiguity issue, being the property south of Sebastian which affects us only, we asked for a clause that allows us to have apoint-to-point for contiguity, and the County had issue with our request; and the other issue is the location of new towns and proximity to reserve areas, new towns do not have to have separation from reserve areas, passed with "no" vote by Sebastian, and advised Council needs to act on that at the joint official workshop. The City Manager reported that the working group felt transportation concurrency is too cumbersome to tackle at this point, which is another item Council may want to bring back to table. He said Mr. Dill is redrafting the agreement and it will be resubmitted to Council and he will start working on the schedule for the workshop. Mr. Neglia asked if there is restriction for the new towns to proximity to Interstate 95. The City Manager said there is no restriction for proximity to city limits or reserve areas but there is a restriction on number: two east of 195 and two west of 195. The City Manager said the Mayor preferred a five mile limit for new towns but the point-to-point issue was a greater concern and our vote reflected distance with new towns and point-to-point. Mayor Coy asked for consensus whether to bring this back up at the workshop. Ms. Simchick said if heading south, annex the Graves, it will be a new town but not on our border, will we oust ourselves. The City Manager said that is where the agreement works to our benefit. Mr. Paternoster said the new towns are not allowing the agricultural land to be utilized properly. The Growth Management Director said there has been a lot of discussion as to what constitutes open space and when we went with a smaller size it was to allow properties to preserve some agricultural operations and phase their development into three periods where the County is all or nothing. The City Manager said we thought it was important to include agriculture use in our comp plan. ~a Regular City Council Meeting October 22, 2008 Page Twelve Mayor Coy suggested agendizing this item for November 12th so we can reach a consensus to bring issues to the joint workshop. Ms. Simchick said she was disappointed because this boils down to a height and density agreement and carving who is getting the land; but we need to have this on the table or they will see charter government. Ms. Simchick asked the Interim City Attorney if we sign the interlocal agreement with a date that supersedes our challenge to Fellsmere's areas up for annexation, would it interfere with our challenge to change those densities. Mayor Coy said it does merit immediate attention because it affects our agreements we have made via the judge's order. Mr. Wolff said he supported Ms. Simchick in that we need to take our plea to our colleagues, and now it is time to push for our quality of life. Mayor Coy said we are leading the way, and we need to keep on pushing.; She suggested bringing this up at the next meeting so we can have a consensus at the joint elected officials workshop. 13. - Public Input for each individual is five minutes, however, it can be extended or terminated by a majority vote of Council members present. Camer Crockett, 168 Concha Drive, said the volleyball court by the river has no lighting and it is difficu o play in the dark. He said people use their car lights for lights and asked for lighting at the urt because it is a popular place to hang out at. The Mayor directed thl~City Manager to look into turtle-friendly lighting. Don Wright, Sebastian River ea Chamber of Commerce, announced the November 14-16, Birthday Blues festival at Fellsme Riding Club, said ticket prices are Friday $10, Saturday $20, Sunday $10, a three-day pass i 30, and a VIP package is available for $125. He said he would appreciate the event advertise n the City website. Cindy Falco, owner of the historical George Bra ock House on Louisiana Avenue, announced a free 100-year birthday celebration oft house, in conjunction with the Sebastian River Historical Society fundraiser on Decem r 7th from 1:00 to 4:00 p.m. Damien Gilliams, said he contacted some Council members to to stimulate the business community before Christmas but hasn't received any call backs. uggested holding a green market or flea markets in the Riverfront District to sell things ove olidays, maybe charge $10.00 a table. He commended young Cameron Crockett for appr Ching Council and hoped other kids will get involved with government. He said there were violations on the meeting tonight in regards to campaigning. He said one member of Council walked out on a meeting, at another meeting she did not get her way, called for a break and went out to the courtyard and made remarks which he considered malfeasance by encouraging an ex- employee to litigate with the City which violates a sacred trust, is unacceptable and he asked her to consider stepping down and be replaced with one of the nine candidates. (DD 12 An Interlocal Agreement Amon All Local, General-Purpose Governments in Indian River County Under the Authority of Chapter 171 Part II Florida Statutes Relating to Annexations, Land Use Changes, and the Urban Service Boundary. This Agreement is made the date last written below by and between Indian River County, the City of Vero Beach, the City of Sebastian, the City of Fellsmere, the Town of Indian River Shores, and the Town of Orchid (the "Parties") WITNESS: WHEREAS, the undersigned Parties wish to protect the quality of life in the entire county by restricting future height and density increases for certain property now in the non- urban area, without unduly restricting the rights of municipalities to annex land when consistent with good growth management practices; and WHEREAS, the Parties also wish to ensure that larger annexations are consistent with good growth management practices relating to the provision of municipal services to the area proposed for annexation, and thus feel that it is appropriate and beneficial to create a committee of appointed representatives from the Parties to review these proposed annexations; and WHEREAS, the Parties have an interest in ensuring that development in rural areas does not result in urban sprawl, and therefore have an interest in the pattern of development that occurs regardless of whether the land has been annexed or is still part of the unincorporated area of the county; and WHEREAS, such land use regulations governing multiple local governments may be adopted in Florida by charter, special act of the legislature, or agreement of the local governments; and Page 1 of 15 f U W:\Ciry of Fellsmere\1SBA -Interlocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-OS\Tracked DRAFT ISBA lnterlocal Service Boundary Agreement 10-23-08.doc WHEREAS, the Parties desire to adopt appropriate good growth management regulations by agreement rather than by charter or special act; and WHEREAS, the Parties are empowered to enter into cooperative agreements by Section 163.01 Florida Statutes, the "Florida Interlocal Cooperation Act of 1969"; NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained the Parties agree as follows: SECTION 1. Adoption of the Interlocal Service Boundary Area Map. The "Interlocal Service Boundary Area Map", attached and incorporated herein as Exhibit "A", is hereby adopted as the official guide for future municipal annexations in Indian River County. No municipality may annex property that is outside that municipality's Annexation Reserve Area as shown on the map. SECTION 2. Adoption of Urban Service Area Boundary. The "Urban Service Area Boundary", as shown on Exhibit "A", is hereby adopted as the delineation between the area of the unincorporated area of the county which generally is non- urban and that area which is urban. SECTION 3. Form for Voluntary Annexation To provide uniformity for reviewing voluntary annexations, each municipality shall use an annexation application in substantially the form provided on Exhibit "B" attached and incorporated herein. SECTION 4. Urban Services Advisory Committee. a) There is hereby created the "Urban Services Advisory Committee ("USAC" or "Committee")," which shall be composed of an elected official of each Party and an alternate appointed by the governing body of each Party. The chair of the USAC shall be the County Page 2 of 15 C ~ ~ W \City of Fellsmere\ISBA -Interlocal Service Boundary Agreement\1SBA moved from DESKTOP 4-30-08\Tracked DRAFT ISBA Interlocal Service Boundary Agreement 10-23-08 doc representative, who after consultation with County staff shall be responsible for calling the meetings, providing all notices and the taking of minutes, and ensuring that required reports are written. To constitute a quorum, the representative from the County and at least three (3) other municipalities, one of which must be the Party requesting the action, shall be present. The County and the municipalities shall each have one vote. The USAC shall have the powers and duties as described in this agreement. The USAC shall operate under the rules of procedure attached and incorporated herein as Exhibit "C". The USAC may amend the rules of procedure from time to time to accommodate any change in circumstances. b) When any matter is referred to the USAC, it shall review and comment on all issues relevant to the matter and shall issue a report approved by majority vote of the committee and written by the chair or the chair's designee. There may be one or more minority reports if the minority so chooses. c) The USAC report(s) shall be submitted to all the Parties pursuant to the procedures contained in this agreement. d) The cost of USAC report shall be paid by the initiating Party and such cost shall be based on the number of hours spent creating the USAC report at a rate established by the Indian River County Human Resources Department for the median hourly salary of a "Senior Planner" or its equivalent. In no event will such cost exceed $3,000. The median hourly rate of a "Senior Plarmer" shall be available upon request. SECTION 5. Notice of Proposed Annexation to be provided to all Parties Any municipality which has received a request for voluntary annexation, or which plans to undertake an involuntary annexation pursuant to provisions of Florida Statutes Chapter 171, Part I, must provide notice sent by certified mail, return receipt requested, to all Parties within Page 3 of 15 ~~ W:\City of Fellsmere\1SBA - Interl ocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-08\Tracked DRAFT ISBA lnterlocal Service Boundary Agreement 10-23-08.doc ten (10) days of the receipt of a completed application or at least 10 days before the first reading of an Ordinance for involuntary annexation. Any Party wishing to request a meeting in accordance with subsection 6b) shall do so within 30 days after receipt of the notice. SECTION 6. Annexation of Property within the Urban Service Area a) Unless the provisions of b) or c) apply, a municipality may proceed, after giving the notice required by Section 5, to use the methods provided by Florida Statutes Chapter 171, Part I, to annex land that is included in that municipality's Annexation Reserve Area when such land is wholly within the Urban Service Area. However, pursuant to Section 171.204 Florida Statutes, the Indian River Shores Annexation Reserve Area lying East of the Indian River Lagoon and North of the Town of Orchid, the Northern boundary of the Town of Orchid and its Annexation Reserve Area shall be considered contiguous to the Town of Indian River Shores for annexation purposes. In addition, any point-to-point, or greater, Conti uity of land located in the City of Sebastian Annexation Reserve Area with the boundaries of the City of Sebastian shall be considered contiguous to the boundaries of the City of Sebastian for annexation purposes. b) If the property proposed for annexation is greater than 10 acres, but less than 160 acres, any Party may request in writing and within the 30-day notice period, that, before the annexation occurs, there be a meeting among the County, the property owner, any requesting Party, and the annexing Party to discuss and make recommendations regarding the merits of the proposed annexation. This meeting shall be held within 30 days of receipt of the notice requesting such meeting. The issues and recommendations discussed at this meeting shall be reported to the annexing municipality by the requesting Party, after which the governing body of the annexing municipality may take whatever action it deems proper concerning the annexation request. // rr~~ L,~ Page 4 of 15 lv ` W:\City of Fellsmere\ISBA - Interlocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-08\Tracked DRAFT ISBA [n[erlocal Service Boundary Agreement 10-23-O8.doc c) If the property proposed for annexation is 160 acres or larger, no annexation shall occur until the proposal has been reviewed by the USAC. The USAC shall hold a review meeting within 30 days from the date notice, as provided in Section 5, is received by the County. The USAC shall issue a written report(s) within 30 days after its review meeting. Prior to scheduling the first reading of an Annexation Ordinance, the annexing municipality shall first hold an advertised public hearing for the sole purpose of addressing the USAC report(s). The governing body of -the annexing municipality shall publicly respond to the recommendations of the Committee at such hearing and may then take what action it deems proper concerning the annexation request. SECTION 7. Annexation of Property Outside the Urban Service Area Boundary. If the property proposed for annexation is outside the Urban Service Area Boundary and within the municipality's Annexation Reserve Area, no annexation shall occur until the proposal has been reviewed by the USAC in accordance with the procedures in subsection 6c), except that when the property to be annexed does not exceed 10 acres in size, any review shall be in accordance with the procedures in subsection 6b). The above notwithstanding, there is no review at all when the annexed property consists of existing platted lots of record. All annexations shall be in accordance with Florida Statutes Chapter 171, Part I. SECTION 8. Height and Density Change Restrictions for Annexed Property within a Municipality's Annexation Reserve Area and Outside the Urban Service Area Boundary. a) If the Property to be annexed is within a municipality's Annexation Reserve Area, but outside the Urban Service Area Boundary, the property, if annexed after the effective date of Page 5 of 15 W:\Ciry of FellsmereUSBA - In[erlocal Service Boundary Agreemen[USBA moved from DESKTOP 4-30-OS\Tracked DRAFT 1SBA Imerlocal Service Boundary Agreement 10-23-08.doc this agreement, may not thereafter have its height or density limits increased unless otherwise changed as provided in Section 12. b) Notwithstanding the limitations provided for in subsection a), Fellsmere may increase heights and density for property within its Annexation Reserve Area, but outside the Urban Service Area Boundary, if that increase is in accordance with the County's New Town Policy as those policies exist at the date of annexation. If the County amends its New Town Policy after the date of annexation, Fellsmere may elect to utilize the amended New Town Policies if the amended policy would apply to the annexed property, if that property were still in the unincorporated area. However, no height or density increase shall occur unless the property is developed in full accordance with the County's New Town Policies. c) Notwithstanding the limitations provided for in subsection a), development of that portion of Sebastian's Annexation Reserve Area outside of the Urban Service Area Boundary shall be in accordance with Exhibit "D" attached and incorporated herein. SECTION 9. Changes by the County to the Urban Service Area Boundary and Comprehensive Plan Changes for Land Outside the Urban Service Area Boundary. a) Proposed changes by the County to the County's Urban Service Area Boundary shall first be brought to the USAC for review and comment. The Urban Service Area Boundary shall not be moved unless approved by the procedure in Section 12 of this agreement. Should the Urban Service Area Boundary be moved, the height and/or density for such newly included land shall not thereafter be changed unless approved by the procedure in Section 12 of this agreement. b) Unincorporated land outside the Urban Service Area Boundary may be designated by the County as a County "New Town", and that designation shall not shift or be construed to ` `` ` Page 6 of 15 W \City of Fellsmere\ISBA -Interlocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-08\Tracked DRAFT 15BA Interlocal Service Boundary Agreement 10-23-08.doc shift the Urban Service Area Boundary. Land with a County "New Town" designation shall be entitled to develop as permitted by the County's Comprehensive Land Use Plan, but in no event shall such development exceed two (2) units per acre or exceed a height of 35 feet for residential structures and 50 feet for non-residential structures, plus 15 feet for architectural embellishments, provided no portion of the 1 S feet may be used for human occupancy. See Exhibit "E" attached and incorporated herein, for criteria for such County "New Town" designation. c) Except as provided in Subsection 9.b) above, the review provisions of this Subsection c) shall apply to all Future Land Use Map (FLUM) or text amendments by the County to the Comprehensive Plan that increase the height or density for land outside the Urban Service Area Boundary after the effective date of this agreement. The FLUM or text amendment to the Comprehensive Plan shall first be brought to the USAC for review and comment prior to the public hearings to be held by each Party in accordance with Section 12. The report(s) by the USAC shall be presented to the County at an advertised public hearing called for that purpose by the County. The Board of County Commissioners shall publicly respond to the recommendations at such hearing. Thereafter, subject to any changes to the FLUMs or text that may be made as a result of the USAC report(s) by the County, the amendment(s) must be approved by the procedure in Section 12. The County shall provide the USAC with the complete amendment package, including supporting data and analysis pursuant to Chapter 9J-5, Florida Administrative Code, that would be considered by the County for action at any transmittal or adoption public hearings. SECTION 10. Review of Comprehensive Plan Amendments For Annexed Property within the Urban Service Area Boundary. Page 7 of 15 O~ W:\Ciry of Fellsmere\ISBA -Interlocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-08\Tracked DRAFT 1SBA Interlocal Service Boundary Agreement 10-23-OS.doc a) The review provisions of this Section shall apply to amendments to the Comprehensive Plan of any municipality that changes the Future Land Use Maps (FLUMs) for any area annexed after the effective date of this agreement, within the Urban Service Area Boundary, except as provided for in subsections d) and e) of this Section. b) The review provisions of this Section shall apply also to text amendments to the Comprehensive Plan of any municipality that increase density or height limitations, for any area annexed after the effective date of this agreement, within the Urban Service Area Boundary, except as provided for in subsections d) and e) of this Section. c) The amendment of the Comprehensive Plan shall first be brought to the USAC. The municipality amending its Comprehensive Plan FLUMs or text shall not hold a transmittal hearing until a subsequent meeting following the meeting at which the USAC written report(s) were presented. The report(s) by the USAC shall be presented to the municipality amending its Comprehensive Plan at an advertised public hearing called for that purpose by the amending municipality. The governing body of the municipality amending its Comprehensive Plan shall publicly respond to the recommendations at such hearing and may then take what action it deems proper concerning the proposed Comprehensive Plan amendment. The USAC written report(s) and the local governing body's response to the report(s) shall be included in the Comprehensive Plan amendment package to be submitted to DCA and other appropriate reviewing agencies. d) Any amendment to the Comprehensive Plan that provides for a FLUM designation or text amendment for the annexed property that contains the same residential density or a reduction in residential density when compared to the County FLUM designation or text provision either as of the date of annexation or any future County FLUM designation or text provision that would be applicable to the annexed property, if such property were still in the Page 8 of 15 1~g W.\City of Fellsmere\ISBA - lnted ocal Service Boundary Agreemen[VSBA moved from DESKTOP 4-30-08\Tracked DRAFT ISBA Interlocal Service Boundary Agreement 10-23-08.doc unincorporated area, whichever is least restrictive, shall be exempt from the review provisions of this Section. Likewise, to be exempt, the maximum building height for residential structures shall not exceed that allowed by the County's regulations either as of the date of annexation or as allowed by the County for the annexed property at any future date, if the property were still in the unincorporated area, whichever is higher. This exemption does not apply to a Comprehensive Plan FLUM designation or text amendment for annexed property that changes to a nonresidential use. e) Small scale amendments pursuant to Section 163.3187(1)(c) Florida Statutes that do not increase the height above 35 feet for residential structures and 65 feet for non-residential structures, plus 15 feet for architectural embellishments, provided that no portion of the 15 feet may be used for human occupancy, or increase the density in excess of two (2) units per acre for annexed properties, which properties are within the Urban Service Area Boundary, are exempt from the review provisions of this Section. f) Changes to the City of Fellsmere's Comprehensive Plan, Future Land Use Element, initiated after the effective date of this agreement that provide for a FLUM designation or text amendment(s) to the site specific Objectives and/or Policies related to the following properties which were annexed after May 22, 2007, but before the effective date of this agreement: Bernard A. Egan Groves, Inc. Fellsmere East, LLC (now known as Fellsmere Estates, LLC) Fellsmere Joint Venture, LLP Ro-Ed Corp. (300 acres) Ro-Ed Corp. and Roland M. Ansin (2,592 acres) Page 9 of 15 W:\City of Fellsmere\ISBA - Interl ocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-08\Tracked DRAFT ISBA lnterlocal Service Boundary Agreement 10-23-08.d c shall be brought to the USAC. Such Comprehensive Plan FLUM or text amendment(s) to the Future Land Use Element shall be in accordance with Exhibit "F" attached and incorporated herein. The City of Fellsmere shall provide the USAC with the complete amendment package, including supporting data and analysis pursuant to Chapter 9J-5, Florida Administrative Code. The USAC shall hold a review meeting and issue its report(s) within 45 days of receiving the proposed Comprehensive Plan FLUM or text amendment(s) and supporting data and analysis. The City of Fellsmere shall not hold a transmittal hearing until a subsequent meeting following the meeting at which the USAC written report(s) were presented. The report(s) by the USAC shall be presented to the City of Fellsmere at an advertised public hearing called for that purpose. The City Council shall publicly respond to the recommendations at such hearing and may then take what action it deems proper concerning the proposed Comprehensive Plan FLUM or text amendment(s). The USAC written report(s) and the City of Fellsmere's response to the report(s) shall be included in the Comprehensive Plan amendment package to be submitted to DCA and other appropriate reviewing agencies. Notwithstanding all of the above, the provision of this subsection 10 f) shall not apply to the initial Comprehensive Plan FLUM designation or text amendment(s), change(s) or modification(s) submitted by letter dated August 22, 2008 from the City of Fellsmere City Manager to the Florida Department of Community Affairs for Bernard A: Egan, Inc., Fellsmere East, LLC/Fellsmere Estates, LLC, Fellsmere Joint Venture, LLP (hereinafter collectively referred to as Fellsmere Joint Venture), Ro-Ed Corp. and Roland M. Ansin (2,592 acres) and Ro-Ed Corp (300 acres), nor shall this subsection 10 f) apply to any Comprehensive Plan FLUM designation or text amendment(s), change(s) or modification(s) that may be made by the Fellsmere City Council upon their own initiative in the course of or as a result of the review by the Department of Community Affairs, Division of Administrative Page 10 of 15 C ~ ~ W:\City of FellsmereUSBA - Interlocal Service Boundary AgreementUSBA moved from DESKTOP 4-30-08\Tracked DRAFT 1SBA lnterlocal Service Boundary Agreement 10-23-OS.doc Hearings of the Department of Management Services or the Administrative Commission that are necessary to bring such Comprehensive Plan FLUM or text amendment(s) into compliance. SECTION 11. Review of Comprehensive Plan Amendments for Annexed Property Outside the Urban Service Area Boundary. a) The review provisions of this Section shall apply to amendments to the Comprehensive Plan of any municipality that changes the FLUM for any area annexed after the effective date of this agreement, outside the Urban Service Area Boundary, except as provided for in subsections d) and e) of this Section. b) The review provisions of this Section shall apply also to text amendments to the Comprehensive Plan of any municipality that increase density or height limitations for any area annexed after the effective date of this agreement, outside the Urban Service Area Boundary, except as provided for in subsection d) and e) of this Section. c) The FLUM or text amendment to the Comprehensive Plan shall first be brought to the USAC for review and comment prior to the public hearings to be held by each Party in accordance with Section 12. The report(s) by the USAC shall be presented to the municipality amending the FLUM or text of its Comprehensive Plan at an advertised public hearing called for that purpose by the amending municipality. The governing body of the municipality amending its Comprehensive Plan shall publicly respond to the recommendations at such hearing. Thereafter, subject to any changes to the FLUM or text that may be made as a result of the USAC report(s) by such governing body, the public hearings required by Section 12 shall be held. The municipality shall provide the USAC with the complete amendment package, including supporting data and analysis pursuant to Chapter 9J-5, Florida Administrative Code, Page 11 of 15 W:\City of Fellsmere\ISBA -Interlocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-08\Tracked DRAFT ISBA Interlocal Service Boundary Agreement 10-23-08.doc I that would be considered by its local governing body for action at any transmittal or adoption public hearings. d) Any amendment to the Comprehensive Plan that provides for a FLUM designation or text amendment for the annexed property that contains the same residential density or a reduction in residential density when compared to the County FLUM designation or text provision either as of the date of annexation or any future County FLUM designation or text provision that would be applicable to the annexed property, if such property were still in the unincorporated area, whichever is less restrictive, shall be exempt from the review provisions of this Section. Likewise, to be exempt, the maximum building height for residential structures shall not exceed that allowed by the County's regulations either as of the date of annexation or as allowed by the County for the annexed property at any future date, if the property were still in the unincorporated area, whichever is higher. This exemption does not apply to a Comprehensive Plan FLUM designation or text amendment for annexed property that changes to a nonresidential use. e) Small scale amendments pursuant to Section 163.3187(1)(c) Florida Statutes for annexed properties which are outside the Urban Service Area Boundary that consist of existing platted lots of record shall be exempt from the review provisions of this Section. SECTION 12. Restrictions May be Changed by Unanimous Agreement. Amendment of the provisions contained in this agreement, changes to the Interlocal Service Boundary Area Map, increase in height and/or density for annexed land outside the Urban Service Area Boundary (as required by Section 8), changes by the County to the County's Urban Service Area Boundary (as required by Section 9), increase in height and/or density for land brought by the County into the County's Urban Service Area Boundary (as required by Page 12 of 15 r~~. W \City of Fellsmere\ISBA -Interlocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-OS\Tracked DRAFT ISBA Interlocal Service Boundary Agreement 10-23-08.doc Section 9), increase in height and/or density by the County for land outside the Urban Service Area Boundary (as required by Section 9), changes to the FLUMs or text of the Comprehensive Plan or change to a nonresidential use for annexed land outside the Urban Service Area Boundary (as required by Section 11) and any revisions made pursuant to the periodic review provisions of Section 15 may be made only by unanimous agreement of all the Parties. The governing body of each Party shall hold an advertised public hearing and vote thereafter as to whether to make or approve any such changes or revisions. All actions shall be by resolution. A certified copy of the adopted resolution shall be presented to the chair of USAC who shall thereafter advise every Party as to the vote of all other Parties and whether there was unanimous agreement to make or approve any proposed change or revision. SECTION 13. Right of Enforcement. All Parties to this agreement shall have the legal right to enforce the provisions of this agreement as provided in Section 171.212 Florida Statutes (2007). Nothing herein should be construed as a waiver to any other right granted by law. SECTION 14. Execution of Multiple Copies. This agreement may be signed in multiple copies, each of which shall be deemed an original. SECTION 15. Term. a) This agreement shall be for a term of 20 years and shall be reviewed every five years after its execution date. In addition, as required by Section 171.203(12) Fla. Statutes (2007) this agreement shall be reviewed 18 months before its termination date. b) This agreement represents a unified effort by Parties to regulate annexations and land uses within Indian River County without resorting to a county home rule charter form of Page 13 of 15 W:\City of FellsmereU$BA - ]nterlocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-OS\TracAed DRAFT 1SBA Interlocal Service Boundary Agreement 10-23-O8.doc ~ I government. To continue with this agreement while an attempt is made to establish a charter form of government, would be inconsistent with the purpose for which this agreement was created. Therefore, notwithstanding the 20-year term provided for in subsection a), upon the occurrence of any one of the following: 1) The appointment of a charter commission either following the adoption of a resolution by the Board of County Commissioners or following the submission of a petition to the county commission signed by at least fifteen percent (15%) of the qualified electors of the county requiring that a charter commission be established, in accordance with the procedures set forth in Section 125.61 Florida Statutes. 2) The adoption of an ordinance by the Board of County Commissioners proposing a charter form of government in accordance with Section 125.82 Florida Statutes. 3) The passage of a bill by either House of the State of Florida legislature to create a special law relating to a charter form of government for Indian River County. any Party may withdraw from this agreement upon adoption of a Resolution calling for withdrawal by such Party. The resolution calling for withdrawal from this agreement may be adopted at any time, so long as the cause set forth above had not been rendered moot. The resolution shall set forth which of the items above has occurred, with documentation attached and as of the effective date of such Resolution, the withdrawing Party shall no longer be bound by or subject to this agreement. Thereafter, this agreement shall remain in full force and effect, but as to only those Parties that have not withdrawn from this agreement. SECTION 16. Effective Date. This agreement shall become effective upon filing with the Clerk of the Circuit Court of Indian River County pursuant to Section 163.01(11) Florida Statutes (2007). Page 14 of 15 W:\City oC FellsmereVSBA - Inter) ocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-08\Tracked DRAFT ISBA Interlocal Service Boundary Agreement 10-23-08.doc IN WITNESS WHEREOF, the Parties hereto have set their hands and seals as of the date written below. Page 15 of 15 W:\City of Fellsmere\ISBA - Interlocal Service Boundary Agreement\ISBA moved from DESKTOP 4-30-08\Tracked DRAFT ISBA lnterlocal Service Boundary Agreement 10-23-08.doc '' ,i~ €m~aF { r ~' r~r_~ J ~,'- i :~ - -- _ ~ 1 .` 1 ~o~ aF p~~E~ rstAtvn AGENDA TRANSMITTAL Subject: Agenda No. ~ ~(y Pedestrian Bridge Department Orig" 't Attorn i City Attorney: App f mittal by: City Clerk: • Date Submitted: 6 NOV 2008 A it Mana er Exhibits: EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: Only for Option #3 $571,825 Only for Option - $19,800 (DST) SUMMARY Per Council request, the item of visiting solar use or more conventional electric sources for lighting on the Pedestrian Bridges now requires Council direction. To help in that discussion the following is a very general summary of the cost comparison of solar vs. FPL power supply. Engineering has estimated a, per bridge, cost range of $12,000 in upfront costs to install the requisite solar equipment (including security fencing, etc.) to provide solar power for the LED lighting fixtures on the pedestrian bridge(s). That equipment comes with a full 20-year warranty and, of course, the actual cost of electricity going forward is zero. To provide conventional electric source to the LED lighting fixtures, the monthly cost is roughly estimated at $40 per month or $500 annually (per bridge). Hence, the return on the initial $12,000 solar cost would be 24 years. Hardee Park was the location that caused this discussion, because it required a transformer installation to provide electric service to the bridge. The transformer cost is $2,200. That number is already in the project budget. Engineering is now ready to reduce the number of LED fixtures, which will decrease the total project cost by $14,000. This money added to the transformer money would create a budget savings of $16,200, which is enough to purchase solar capability for at least one of the three locations. The other locations -Barber/Joy Haven and Periwinkle have access to FPL, so the additional cost for transformers is $0. If Council is interested in supplying electric to all three bridges, the cost is estimated $36,000 or an overage of $19,800. The charts below detail the above figures: i ~~ ITEM COST Monthly Electric $40 Annual Cost (Rounded Up) $500 Cost for Solar $12,000 Solar Cost Divided B Annual Electric 24 Years TOTAL PROJECT $571,825 Savings for LED Light Reduction $14,000 Savings for Hardee Transformer Elimination $2,200 Adjusted Project Cost $555,625 Cost Per Solar Attachment $12,000 TOTAL PROJECT w/ 1 Solar Bridge $567,625 -Project Savings $4,200 TOTAL PROJECT w 3 Solar Brides $591,625 -Project Deficit $19,800 OPTIONS From this information three recommendations can be identified Option #1 - Go as planned and hook up all pedestrian bridges with FPL source power. This option is revenue positive saving the City $14,000. Option #2 -Install solar to the Hardee pedestrian bridge only. This option is revenue positive and may end with the project with a balance of $4,200. Option #3 -Hook solar to all three bridges. This option has a cost of $19,800 and will require an additional approval, by motion from Council. Should this option be the choice of Council, DST should be the funding source. RECOMMENDATION Ili Staff recommends option #2. This option provides a green initiative while still staying under budget. CItY OF ~~ ~ ~~ , L_ ' F@OP1EE OF PELEC~IPI ISLAN!? AGENDA TRANSMITTAL Subject: Agenda No. ~ Laurel Reserve Phase II -Final Plat Department Ori it Attorn City Attorney: Approved for Submittal by: City Clerk: . fit Date Submitted: 6 NOV 2008 AI Minner, Cit Mana er Exhibits: . EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A N/A SUMMARY As presented by Interim City Attorney Robert Ginsburg at the October 22, 2008 Regular Meeting, attached for your review and approval is the ordinance, which works as a vehicle to approve the Laurel Reserve -Phase II Final Plat. RECOMMENDATION Approval Ordinance on first reading and set public hearing and second reading. i iq /02.0 ORDINANCE 0-08-11 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR THE LAUREL RESERVE PLANNED UNIT DEVELOPMENT PHASE 2, IDENTIFYING THE FORMER 90' RIGHT-OF-WAY AS TRACT "A" COMMON AREA, AUTHORIZING ADJUSTMENTS FOR STREET ACCESS PROVIDING FOR CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE WHEREAS, the Laurel Reserve Planned Unit Development is being platted in two phases; and WHEREAS, the first phase of the Laurel Reserve Planned Unit Development received final plat approval with the adoption of Resolution Number R-03-46 on October 8, 2003, by the City Council of the City of Sebastian; and WHEREAS, the Preliminary Development Plan approval for the Laurel Reserve Planned Unit Development, includes provision fora "Future 90' road right-of--way" anticipating the extension of Fleming Street across the northern portion of Laurel Reserve; and WHEREAS, since the Preliminary Development Plan approval for the Laurel Reserve Planned Unit Development, the City Council of the City of Sebastian, in the exercise of its legislative discretion, has determined not to extend Fleming Street beyond its current terminus at the west side of the Sebastian Harbor conservation area; and WHEREAS, the City Council has removed any extension of Fleming Street from its Comprehensive Plan; and WHEREAS, the City Council, acting as the Metropolitan Planning Organization has deleted any reference to a Fleming Street extension in its list of priorities; and WHEREAS, the City Council is not currently considering any extension of Fleming Street in the vicinity of the Laurel Reserve Planned Unit Development, and WHEREAS, Laurel Homes, Inc., has filed its application for final plat approval of Laurel Reserve Phase 2; and WHEREAS, the final plat of Laurel Reserve Phase 2 identifies the former 90' right-of- way as Tract "A" Common Area and; WHEREAS, the means of ingress and egress to both Phasel and Phase 2 of the Laurel Reserve Planned Unit Development is Laurel Reserve Drive, an offshoot from Bailey Drive; I~-I SECTION 1. RECITATIONS. The foregoing recitations are hereby incorporated as a portion of this Ordinance. SECTION 2. FINAL PLAT APPROVAL. The City Council of the City of Sebastian does hereby approve the final plat for Laurel Reserve Phase 2 as prepared by Frank S. Cuccurese, P.S.M. of Carter Associates, Inc., dated September 29, 2008. In approving said plat the City Council is authorizing adjustments to the requirements of Section 54-4- 19.11 (i) (2) 3 (b) of the Code with respect to street access. SECTION 3. TRACT "A". The Tract "A" Common Area of Laurel Reserve Phase 2 shall be maintained in a manner consistent with the other common areas described in said plat. SECTION 4. USE OF TRACT "A". Any proposed use of the Tract "A" Common Area, other than as a landscaped buffer, shall require an appropriate zoning application and approval thereof in accordance with the City of Sebastian Land Development Code, as amended. SECTION 5. CONFLICT. All ordinances or resolutions, or portion thereof, in conflict herewith area hereby superseded. SECTION 6. EXECUTION. All appropriate officials of the City are hereby authorized and directed to execute the said plat so that it may be recorded in the official records of Indian River County. SECTION 7. EFFECTIVE DATE. This Ordinance shall take effect upon its adoption by the City Council. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Vice-mayor Councilmember Councilmember Councilmember l~~ The Mayor thereupon declared this Ordinance duly passed and adopted this day of , 2008. ATTEST: CITY OF SEBASTIAN, FLORIDA By: Mayor Sally A. Maio, MMC City Clerk only: Approved as to form and legality for reliance by the City of Sebastian Robert A. Ginsburg Interim City Attorney ~~ /02.~ c`~tv OF _-: HOME OF PELICAN ISLAND AGENDA TRANSMITTAL Subject: Agenda No. OAS . I ~.Q Approve Resolution No. 08-25 Supporting the Fishermans' Landing Department Origin: GMD Sebastian Inc. grant proposal. City ~ ~ Attorney: Ap v f Submittal by: City Clerk: Date Submitted: Nov. 12, 2008 i City Manager Exhibits: Reso. No. 08-25 EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: REQUIRED: N/A SUMMARY Resolution supporting the Fishermans' Landing Sebastian, Inc. grant proposal for the Stan Mayfield Working Waterfronts grant program offered through the Florida Community Trust. RECOMMENDATION Approve resolution and authorize City Manager to transmit same. /~5 %~k C[iY OF i ~, HOME OF PELICAN ISLAND 1225 MAIN STREET ^ SEBASTIAN, FLORIDA 3295$ TELEPhiONE (772) S89-SS18 ^ FAX (772} 388-8248 RESOLUTION NO R-08-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN FLORIDA SUPPORTING THE FISHERMAN'S LANDING SEBASTIAN, INC. GRANT APPLICATION TO THE STAN MAYFIELD WORHING WATERFRONTS GRANT PROGRAM WHEREAS the Florida Communities Trust, has been authorized to provide funding opportunities to local governments or non-profit entities to preserve and promote Sebastian's heritage commercial fishing industry through the Stan Mayfield Working Waterfronts grant program. WHEREAS the City has acknowledged that the purpose of the Stan Mayfield Working Waterfronts program is to further the protection and continuation of working waterfronts in the State of Florida. "Working Waterfront" is defined in the Florida Statute as: (a) A parcel or parcels of land directly used for the purposes of the commercial harvest of marine organisms or saltwater products by state-licensed commercial fishermen, aquaculturists, or business entities, including piers, wharves, docks, or other facilities operated to provide waterfront access to licensed commercial fishermen, aquaculturists, or business entities; or (b) A parcel or parcels of land used for exhibitions, demonstrations, educational venues, civic events, and other purposes that promote and educate the public about economic, cultural, and historic heritage of Florida's traditional working waterfronts, including the marketing of the seafood and aquaculture industries. WHEREAS the City has been advised by the Florida Communities Trust of the availability of funds under this program and desires to support the Fisherman's Landing Sebastian, Inc. proposal. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OFTHE CITY OF SEBASTIAN FLORIDA as follows: Section 1. AUTHORIZATION. The City Council hereby expresses its support and authorizes the City Manager to transmit a letter with this resolution to the Florida Communities Trust program. !02 7 Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby appealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. This resolution was moved for adoption by Councilmember motion was seconded by Councilmember the vote was as follows: Mayor Vice Mayor Councilmember Councilmember Dale I. Simchick Councilmember Eugene Wolff The and, upon being put to a vote, The Mayor thereupon declared this Resolution duly passed and adopted this 12`" day of November, 2008. CITY OF SEBASTIAN, FLORIDA 1a8' By: Mayor ATTEST: Approved as to form and content for reliance by the City of Sebastian only: Sally A. Maio, MMC Robert A.Ginsburg, Interim City Attorney City Clerk arc a S ~T~~N ~ E . HOME OF F'ELIUN ISWVD City of Sebastian 1225 Main Street Sebastian, Florida 32958 Agenda No: Qc~, ! ~, ~ Report on Appointment of Council Members to County and Regional Boards and Committees Department Origin: City Clerk City Attorney: City Manager Date Submitted: 11/6/08 For Agenda of: 11 /12/08 Exhibits: SUMMARY STATEMENT Typically at the first regular meeting of the newly seated Council one of the first orders of business is to appoint City Council members to membership on various County and Regional Boards and Committees. The County Commission is scheduled to reorganize its boards and committees and make its appointments on November 18t". Since we are unaware of any changes to the times, liaisons, locations, etc. for these boards that the County might make we think it is best to wait until December 10th to make Sebastian's official appointments. We have provided a liaison list of the various boards for your review. Just as a reminder, after many years of Sebastian having its own voting membership on the Treasure Coast Regional Planning Council, Indian River County decided to make City of Fellsmere the voting member for 2007 and Sebastian was appointed as Fellsmere's alternate. There was discussion by City Council at that time to note this when the appointments were made in 2008. We will place an item back on the December 10th agenda for official appointments under Mayor's matters. /~9 I30 SEBASTIAN CITY COUNCIL MEMBERS -LIAISONS TO COUNTY AND REGIONAL BOARDS March 2007 -November 2008 BEACH AND SHORE PRESERVATION COMMITTEE (Indian River County) Current Member: Dale Simchick Alternate: Andrea Coy Location: County Admin BIdg.B - 1800 27th Street, Vero Beach, FL -Conf. Room B1-501 Frequency: 3`d Monday of Each Month - 3 pm Secretary: IRC Commission Office -226-1490 ECONOMIC DEVELOPMENT COUNCIL: (Indian River County) Current Member: Andrea Coy Alternate: Dale Simchick Location: County Admin Bldg. B - 1800 27th Street, Vero Beach, FL -Conf. Room B1-501 Frequency: 3`d Tuesday of Each Month - 3 pm Secretary: IRC Commission Office - 226-1490 EMERGENCY SERVICES DISTRICT ADVISORY COMMITTEE: (Indian River County) Current Member: Sal Neglia Alternate: AI Paternoster Location: County Admin Bldg. B - 1800 27th Street, Vero Beach, FL -Conf. Room B1-501 Secretary: IRC Commission Office - 226-1490 Frequency: 3rd Thursday Every Other Month at 9:30 am LAND ACQUISITION ADVISORY COMMITTEE: (Indian River County) Current Member: Andrea Coy Alternate: Sal Neglia Location: County Admin Bldg. B - 1800 27th Street, Vero Beach, FL- Conf. Room 61-501 Frequency: 4th Wednesday of Each Month-1:30 pm Secretary: IRC Commission Office - 226-1490 INDIAN RIVER COUNTY HOSPITAL DISTRICT PLANNING ADVISORY COMMITTEE: (Hospital District) Current Member: Eugene Wolff Staff Contact: Ann Marie Suriano - 770-0935 Location: Indian River Memorial Hospital INDIAN RIVER COUNTY PARKS & RECREATION COMMITTEE: (Indian River County) Current Member: Chris McCarthy Alternate: vacant Location: .County Admin Bldg. B - 1800 27th Street, Vero Beach, FL-Conf. Room B1-501 Frequency: First Thursday of Month at 10:00 a.m. Secretary: IRC Commission Office - 226-1490 METROPOLITAN PLANNING ORGANIZATION (MPOI: (Indian River County) Current Members: AI Paternoster; Dale Simchick Alternates: Eugene Wolff & Sal Neglia MPO Citizen Advisory Committee: Don Wright (1), Deryl Seemayer (2) MPO Technical Adv Committee: Rebecca Grohall, Growth Management Director, alternate Dave Fisher, City Engineer Jerry Converse, Acting Public Works Director Joe Griffin, Airport Director MPO Bikepath Adv. Committee: vacant Location: County Admin Bldg. B - 1800 27th Street, Vero Beach, FL -Conf Room B1-501 Frequency: MPO - 2nd Wednesday of each month - 10:00 am CAC - 15t Tuesday of month - 2 pm TAC - 4th Friday of month - 10:00 am BAC - 4th Thursday of montion - 2:00 pm Recording Secretary: IRC Commission Office - 226-1490 Phil's secretary/agenda packet: Sharon 226-1672 !3 / PUBLIC SCHOOL PLANNING AGREEMENT (Indian River County) Elected Officials Oversight Committee Current Member: Mayor Coy Secretary: Maria Bowdren 226-1242 Location: Coun~ Administration Building Time: Meets 2" week July each year SEBASTIAN RIVER AREA CHAMBER OF COMMERCE: Current Member: Eugene Wolff Alternate: AI Paternoster Location: Chamber of Commerce Office - 700 Main Street -Sebastian Time: 3rd Thursday of Month - 8:00 am TOURIST DEVELOPMENT COUNCIL: (Indian River County) Current Member: AI Paternoster Alternate: vacant Secretary: IRC Commission Office - 226-1490 Location: County Admin Bldg. - 1840 25th Street, Vero Beach, FL -Commission Chambers Meets quarterly TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS: (Regional) Current Member: Sal Neglia Alternate: Dale Simchick Chairman: Thomas Cadden, Mayor of Indian River Shores Secretary: Laura Aldrich, Indian River Shores Location: St. Lucie Administration Bldg. 2300 Virginia Avenue, Room 3 Ft. Pierce, FL 34982 Time: First Wednesday of Month - 10:00 a.m. TREASURE COAST LEAGUE OF CITIES: (Municipalities) (used to be Council of Public Officials) Current Member: Sal Neglia Location: Vero Beach City Hall Coordinator: Tammy Vock Meets 3`d Wednesday of each month at in Vero Beach TREASURE COAST REGIONAL PLANNING COUNCIL: (Regional) 301 East Ocean Boulevard, Suite 300, Stuart, Florida 34994 Current Member: Fellsmere Alternate: Sal Neglia Location: Wolf High Technology Center, Indian River Community College Chastain Campus 2400 SE Salerno Road, Stuart, FL 34997 Send correspondence to: 301 East Ocean Boulevard, Suite 300, Stuart, FL 34994 Time: 3rd Friday of Month - 9:30 A.M. (call ahead for any changes) Contact: Liz Gulick Phone: 772-221-4060 Suncom: 269-4060 Fax: 772-221-4067 E-Mail: admin@tcrpc.org revised: 4/07 /3~2 arc a 5~ TAN HOME OF PELIUN ISLAND City of Sebastian 1225 Main Street Sebastian, Florida 32958 Agenda No: (~~ , ~ ~. I Appoint Members to Attend Indian River County Commission Meetings for 2008-2009 Department Origin: City Clerk City Attorney: City Manager Date Submitted: 11/6/08 For Agenda of: 11 /12/08 Exhibits: SUMMARY STATEMENT Typically at the first regular meeting of the newly seated Council one of the first orders of business is to appoint City Council members to attend County Commission meetings on behalf of Council. Mr. Wolff extended his October attendance and attended the November 4t" meeting since we had no one scheduled to attend. Since we did not know who the Mayor would be as of this sitting, we placed this item under Clerks matters. We would ask the sitting Mayor to request volunteers from Council and assign monthly attendance at County meetings for the remainder of November 2008 through October 2009. The 2009 County meeting schedule has not yet been released, but we will provide it as soon as we receive it. The remaining meetings for this year are November 11 and 18, December 2, 9, 16 and 23. Should Council desire to see the 2009 dates before committing to them perhaps you can appoint for the remainder of 2008 and we will bring the 2009 schedule back to your December 10t" regular meeting. 133 /3~ Ch. 2008-152 LAWS OF FLORIDA Ch. 2008-152 SECTION 5 - NATURAL RESOURCES/ENVIRONMENT/GROWTH MANAGEMENT/TRANSPORTATION Bay Harbor Islands Installation of Automated Water Meters... 200,000 Belleview Wastewater System Improvement Program ............. 325,000 Big Bend Water Authority Wastewater Treatment Plant Expansion ................................................. 300,000 Biscayne Park Stormwater Project Phase III .................. 200,000 Boca Raton Intracoastal Parallel Force Main ................. 125,000 Bonita Springs Silt Removal From Imperial River and Oak Creek ..................................................... 250,000 Brooksville Water System Improvement Project ................ 190,000 Broward County Initiative ................................... 100,000 Callahan New Well Site ...................................... 500,000 Chattahoochee Rosedale Water ................................ 550,000 Citrus County Chassahowitzka Area Drinking Water System..... 300,000 Citrus County Homosassa Wastewater Collection System - Phase 4 (Chassahowitzka Phase 1) .......................... 250,000 Coral Gables City 2 Sanitary Sewer Pump Station Rehabilitation ............................................ 250,000 Coral Gables City 3 Sanitary Sewer Pump Station Rehabilitation ............................................ 500,000 Coral Gables Old Cutler Sanitary Sewer Force Main Replacement ............................................... 500,000 Cutler Bay Stormwater Improvements .......................... 250,000 Deland Spring Hill Community Infrastructure Improvements - Phase V ................................................. 350,000 East Putnam County Regional Wastewater Project .............. 250,000 E1 Portal Stormwater Drainage Improvement Project Phase III. 100,000 Escambia Bay PCB Remediation ................................ 200,000 Estero Bay Watershed Initiative ............................. 300,000 Florida City Protection of Municipal Water System Supply.... 300,000 Florida Keys Water Resource Initiative ...................... 100,000 Fort Lauderdale River Oaks Stormwater Park .................. 2,250,000 Fort Meade Water Plant Improvements ......................... 200,000 Fort Myers East Reclamation Facility ........................ 500,000 Fort Myers Northern 10 Mile Canal Treatment System.......... 300,000 Fort Walton Beach Reuse Water System Expansion .............. 200,000 Fort Walton Beach Stormwater Improvement Project............ 200,000 Frostproof Wastewater System Improvements ................... 300,000 Gadsden County Water/Wastewater Infrastructure .............. 700,000 Gainesville Paynes Prairie Sheetflow Restoration............ 500,000 Glades County Pearce Canal Navigational Improvements Conceptual Design and Permitting Feasibility Contract..... 250,000 Golden Beach Stormwater Improvements - Portion of Phases 2 & 3 .............................................. 350.000 Golden Beach Water Distribution System ...................... 200,000 Grand Ridge Wastewater Improvements ......................... 300,000 Gretna Inflow/Infiltration .................................. 500,000 Hardee County Wauchula Hills Wastewater Service Area........ 740,000 Havana North Water Main Loop Connection ..................... 100,000 Hendry County Airport Sears Stormwater Implementation....... 200,000 Hendry County Central County Water Control Flood Protection Project ................................................... 100.000 Highlands County Istokpoga Residential Canal Maintenance Project ................................................... 500,000 Hillsborough County Duck Pond Area Drainage Improvements.... 400,000 Hillsborough County E. Morgan St. at Parsons Ave. Drainage Improvements .............................................. 100,000 Hillsborough County Lake Meade Drainage Improvements........ 100,000 Hillsborough County Trapnell at Ray Ann/Nesmith Drainage Improvements .............................................. 100,000 Hillsborough County Stormwater Utility Pilot ................ 400,000 Homestead Flood Control Improvement Project ................. 500,000 Howell Branch Lakes Stormwater Retrofit ..................... 350,000 ~~ Indian River Lagoon Initiative .............................. 3,600,000 Indian River Lagoon Issues Team ............................. 1,400,000 Jacksonville Lincoln Villas Septic Tank Phase Out Project Phase II .................................................. 300,000 Jacksonville Lower Eastside Drainage Improvement Phase III.. 100,000 Jacksonville Williamson Creek Restoration ................... 250,000 Key Biscayne Sanitary Sewer Project ......................... 100,000 Lake Park Stormwater Improvements - Lake Shore Drive........ 100,000 Lake Placid Water Treatment Plant and Distribution Lines.... 500,000 Lantana Western Wellfield ................................... 350,000 Lauderdale Lakes Stormwater Improvement Project Phase 3..... 300,000 Laurel Hill Drinking Water System Upgrade ................... 300,000 Lee County Integrated Alternative Resources Expansion of the Olga Water Plant ........................................... 400,000 235 CODING: Language s~rie#e;} has been vetoed by the Governor b ~. i :~ ~. X35 /3(0 February 25, 2008 Mike Slayton Deputy Executive Director St. Johns River Water Management District 525 Community College Parkway SE Palm Bay, FL 32909 RE: COMMUNITY BUDGET ISSUE REQUEST- INDIAN RIVER LAGOON INITIATIVE Dear Mr. Slayton: This year, the Sebastian City Council directed me to submit a Community Budget Issue Request (CBIR) to the State Legislature for additional funding for the Collier Creek Canal Rehabilitation Project. Recently, I am aware that Councilmember Dale Simchick talked to you about this project. In an effort to keep Sebastian in the District's future grant planning, I wanted to provide a quick summary on Sebastian's project. As you may know, this project immediately plans to dredge the Collier Creek Canal and stabilize the canal side-slopes. The project cost is estimated at over $4 million and recently (1) received SJRWMD permitting; (2) was awarded a 319 Grant in the amount of $500,000; and, (3) has gone to bid. However, because of the project's large scope and cost, the grant funding already 137 received is not enough. As a community, Sebastian has been a leader in promoting the environment, but the Collier Creek Canal Project scope alone will render all other stormwater improvement for the City unattainable; thereby, delaying further goals to reduce TMDLs and promote additional PLGRs. COLLIER CREEK CANAL -PRESENT CONDITION That is why it is important to bring to your attention the commonalities between the City's project and SJRWMD CBIR entitled -the Indian River Lagoon Initiative Program. As a tributary into the Indian River Lagoon, the Collier Creek Canal Project is an 853-acre watershed made of densely populated residential land, which directly feeds into the South Prong of the St. Sebastian River and ultimately to the Indian River. Hence the relationship between the two proposals, which aim to reduce TDMLs and establish better PLRGs for this nationally-designated estuary of significance. COLLIER CREEK CANAL OUTFACE INTO SOUTH PRONG Through our CBIR we have petitioned the state for additional funding on this project and we anticipate the start of construction sometime in July 2008. Understanding the Indian River Lagoon Initiative has the same goals, I wanted to provide this letter to memorialize to you -the shared vision, which make the Collier Creek Canal Project the perfect subproject should the District's CBIR be funded. Please keep Sebastian in mind as you move forward and if I can provide additional detail on this regionally environmentally significant project, please contact me at your convenience. l3~ CBIRS Request 423 Community Budget Issue Requests -Tracking Id #423 Indian River Lagoon Initiative, FY 2008-2009 Requester: Kirby Green Organization: Project Title: Indian River Lagoon Initiative, Date Submitted FY 2008-2009 Sponsors: Posey Page 1 of 3 St. Johns River Water Management District 1/4/2008 11:34:39 AP Statewide Interest: This project addresses improving water quality as it relates to the biological productivity and diversit~ lagoon. The lagoon fisheries account for 50% of Florida's east coast recreational catch total and 30%~ Florida's clam harvest. In addition, the lagoon is designated a priority water body under the 1987 Sur Improvement and Management (SWIM) Act and is a designated estuary of national significance unde Section 320 of the federal Clean Water Act Recipient: St. Johns River Water Contact: Mike Slayton Management District PO Box 1429 Contact Phone: (321) 508-0801 Palatka 32178 Contact email: mslayton@sjrwmd.cc Counties: Brevard, Indian River, Volusia Gov't Entity: Yes Private Organization (Profit/Not for Profit): Project Description: The Indian River Lagoon Initiative is an ongoing project to restore, protect, and enhance the lagoon a tributaries. Funding through this initiative will help to restore and enhance the lagoon. Examples of s~ that could be funded through this request follow. The projects are organized by type of match and are alphabetical order; the list is not a complete list. Partner Match • C-1 Rediversion-Turkey Creek Ba Vero Beach Wastewater Discharge Elimination • Cooperative Surface Water Program-Sotille Canal Park • Fellsmere Water Management Area • Local Government Cooperative Stormwater Programs- Basins • Rehabilitation of Coastal Wetland Habitat • TMDL Required Implementation No Match • A: Environmental Health Related to Water Clarity, Seagrass Recovery, Pollutant Load Reduction Goals and Total Maximum Daily Loads (TMDLs) • Cooperative Surface Water ProgramSt. Sebastian Rig Control District • Eau Gallie River and Elbow Creek Muck Removal (Phase 1) • Sebastian River Muc Is this a project related to a federal or state declared disaster? No Measurable Outcome Anticipated: Less freshwater runoff to the lagoon; number of reconnected mosquito impoundments; number of cut muck removed from the waterways; stormwater treatment/management and surface water treatment f improved water quality in the lagoon and tributaries (e.g., less nutrients, improved dissolved oxygen l acres of sea grass; number of completed and implemented local and regional surface water managem~ and projects addressing PLRGs and TMDLs l3~ http://www. flsenate.gov/data//Publications/2008/senate/reports/budget_issues/SENReq... 11 /6/2008 C;131K~ Kequest 4Z3 Amount requested from the State for this project this year: $17,000,000 Total cost of the project: $17,100,000 Request has been made to fund: Construction What type of match ezists for this project? Local, Federal Cash Amount $10,700,000 Yage 1 of 3 Was this project previously funded by the state? Yes Fiscal Year: 2007-2008 Amount: $13,500,000 Is future-year funding likely to be requested? Yes Amount: $17,000,000 To Fund: Construction Was this project included in an Agency's Budget Request? Yes Agency Environmental Protection, Department Of Was this project included in the Governor's Recommended Budget? Yes Is there a documented need for this project? Yes Documentation• National Estuary Program's Comprehensive Conservation and Mar Plan, SWIM Plan, and District W Was this project request heard before a publicly noticed meeting of a body of elected officials (municipal, county, or Yes state)? Hearing Body: Indian River Legislative Delegation Is this a water project as described in Section 403.885, Laws of Florida? Yes Is the project eligible under section 403.885(2),F.S. to protect public health or the environment; and implement plans developed pursuant to the Surface Water Improvement and Management Act created in part IV of Chapter 373,F.S., other yes water restoration plans required by law, management plans prepared pursuant to 2.403.067,F.S., or other plans adopted by local government for water quality improvement and water restoration? Is your project addressed in a state, regional or local plan (such as a SWIM Plan, yes Comprehensive Plan, Local Master Plan, etc.)? Name the plan and cite the pages on which the project is described: Indian River Lagoon Initiative, FY 2008-2009, approved December 11, 2007, pages 3-12; Indian River Lagoon SWIM Plan, 2002, all pages; Indian River Lagoon Comprehensive Conservation and Management Plan, 1996, all pages; District Water Management Plan, 2005, pages 49-51 Are requesting funding for a stormwater, surface water restoration, or other water management project? Yes /~{0 http://www.flsenate.gov/data//Publications/2008/senate/reports/budget_issues/SENReq... 11 /6/2008 CBIRS Request 423 In which Water Management District is your project located? St. Johns River Water Management District Have you provided at least 50% match (that is, one-half the total project cost Yes identified in this request? Match Amount: 10700000 Match Source: ad valorem and federal and local funding Page 3 of 3 Will this project reduce pollutant loadings to a water management district designatedYes 'priority' surface water body? Name of water body: Indian River Lagoon and its tributaries Describe, specifically, how it will reduce loadings, identify anticipated load reductions for total suspended solids, total nitrogen, total phosphorus, and other contaminants, and specify the practices that will be used to reduce loadings: The benefits of dischazge elimination will result in the removal of 12,1731bs of total nitrogen (TN), 9161bs of total phosphorous (TP), and 2,3361bs of total suspended solids (TSS) loadings per yeaz to the Indian River Lagoon. Removal of this loading source, when combined with additional nonpoint source stormwater and freshwater dischazge reduction projects, will result in improved water quality, enhancing conditions for seagrass growth. Additionally, elimination of the periodic wet weather wastewater discharges will reduce the introduction of pharmaceuticals and endocrine disruptive chemicals not removed in the treatment process that may bioaccumulate in lagoon fauna and may have long-tenor adverse affects on fisheries and marine wildlife. The C-1 Rediversion subproject and its planned reductions in C-1 storm dischazges aze targeted to reduce TSS, TN, TP, and other contaminants by 50% or more into Turkey Creek and the lagoon. Over 90% of the annual volume of freshwater and 68%-80% of the annual loadings of nutrients (N and P) and TSS that aze dischazged through Turkey Creek aze contributed by the C-1 canal. These unnaturally lazge volumes of freshwater and pollutant loads impact salinity and water quality and, in turn, the sea grasses within a 10- to 20-square-mile azea of the adjacent lagoon. Under the current C-1 rediversion design, C-1 dischazges that are greater than 452 million gallons/day (700 cubic feet per second) which usually occur at least once each year, would occur no more frequently than once every 5 years. The muck removal subproject will benefit water quality and clarity through reduction in TSS and sediment loading to the lagoon and sediment flux rates of nutrients; enhance habitat quality and faunal use, leading to more biological diversity; and stabilize river bottom salinity by enhancing the salinity wedge. Achieving and maintaining dredge depths of >6 feet will dampen wind- and propeller-induce< resuspension of sediments and trap TSS loads within deeper holes (sumps) created by dredging, thereby preventing the transport of TSS into the lagoon. Cooperative local government stormwater programs in the central lagoon and regional surface water programs in conjunction with the water control districts within Indian River County aze being designed and implemented to meet provisional "allowable" loading targets based upon approximate loading rates from 1943. Within the Melbourne Crane Creek subbasin, which generates the highest azeal loading rates (lb/ac/yr) of any subbasin in th lagoon system, a 50% reduction of TN to 4.4 lb/ac/yr and TP to 0.61b/ac/yr, and a target of <50 lb/ac/yr TSS is proposed by Brevazd County. Is the project under construction? Yes Are you requesting funding for a wastewater project? No Are you requesting funding for a drinking water project? No ~~ http://www.flsenate.gov/data//Publications/2008/senate/reports/budget issues/SENReq... 11/6/2008 i 4a