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HomeMy WebLinkAbout10162008 LPA MinutesCITY OF SEBASTIAN LOCAL PLANNING AGENCY (PLANNING AND ZONING COMMISSION) MINUTES OF REGULAR MEETING OCTOBER 16, 2008 Chmn. Paul called the meeting to order at 7:02 P.M. The Pledge of Allegiance was said. ROLL CALL: PRESENT: Mr. Paul Mr. Buchanan Mr. Dodd Mr. Srinivasan Mr. Hepler Mr. Cardinale Mr. Neuberger EXCUSED: Mr. Simmons and Mr. Blais ~O ~ •~ ~ ~ ~ _~A p Q ~ ~ 1~ C Q. G ~ U ~C ~ .~ ~~ ' ~ ~ 0 ~ a a.3' ~' ~N a~ ALSO PRESENT: Rebecca Grohall, Growth Management Director Dorri Bosworth, Zoning Technician Robert Ginsburg, Interim City Attorney AI Minner, City Manager Laura Barr, Recording Secretary Lenora Quimby, School Board ANNOUNCEMENTS: Chmn. Paul noted that Mr. Simmons and Mr. Blais are excused and Mr. Hepler and Mr. Neuberger will be voting in their place. He introduced the Interim City Attorney, Mr. Robert Ginsburg. OLD BUSINESS: NONE NEW BUSINESS: A. PUBLIC HEARING -REVIEW AND MAKE A RECOMMENDATION TO CITY COUNCIL REGARDING PROPOSED REVISIONS TO THE COMPREHENSIVE PLAN: Future Land Use Element Housing Element Transportation Element Public School Facilities Element Capital Improvements Element Intergovernmental Coordination Element Ms. Grohall introduced Tracy Crowe and Christopher Dougherty of Land Design Innovations, the city's consultant on this project. Ms. Grohall asked if the commission LOCAL PLANNING AGENCY MINUTES OF REGULAR MEETING OF OCTOBER 16, 2008 would hear the entire presentation portion, open the public hearing on all items, take questions, and then make individual motions. Chmr,. Paul opened the public hearing and Mr. Dougherty explained how they prepared the documents and asked that all questions be held to the end of their presentation. He began with reviewing the State Statute Chapter 163, which requires all local governments to review and update their Comprehensive Plan every ten years. Mr. Dougherty began with the Future Land Use Element. He explained the purpose to designate future land use patterns, strategically manage growth and development while maintaining the quality of life. This element includes existing conditions and land use map, future land use plan and map, the addition of agriculture and very low residential designations, and the goals, objectives and policies to be followed. Utilizing a PowerPoint presentation, Mr. Dougherty showed the added elements of coastal high hazard area and community redevelopment area which is required by the state. The Transportation Element plans for a system that emphasizes accessibility to goods and services and supports the Future Land Use Element. It is based on the Future Land Use Map (PLUM), Future land Use Element (FLUE) and are you setting up a road system that coordinates with those. The purpose behind the Housing Element is to identify the present condition and type of housing. It analyzes housing trends and determines deficiencies and causes. It recommends appropriate plans, programs, and policies to provide adequate and safe housing. The predominant housing type in Sebastian is 85% single family with the 60% of the housing stock being built since 1990. The newly required Public School Facilities Element identifies school capacity based on district wide boundaries, ensures coordination between local governments and school boards and looks at co-locations of schools and parks. This element used the Florida Inventory of School Houses (FISH) Capacity data which is developed by the Department of Education. With this element the city must set up a concurrency management system with the school board, whom they manage, but it requires that the cities and counties coordinate with the school board with regards to new residential development. The Capital Improvements Element is where you identify your needs and deficiencies and you've developed a plan for improvements to help those deficiencies. The state requires that it be financially feasible, which means if you have an improvement scheduled for a certain year it has to be tied to a funding source. Also, the state now requires that the Capital Improvement Schedule, not the element, be updated annually. Mr. Cardinale inquired about having something~in place to prevent similar businesses from opening in close proximity to one another and possibly causing one of them to go out of business. Ms. Crowe explained that would be possible within the Land Development Code and not the Comprehensive Plan. There was discussion regarding what changes are covered in the Comprehensive Plan and which are done through the Land Development Code. 2 LOCAL PLANNING AGENCY MINUTES OF REGULAR MEETING OF OCTOBER 16, 2008 Ms. Quimby asked the presenters if the school superintendent and district staff had reviewed and approved the public school facilities portion for accuracy and content. Ms. Grohall explained that the city entered into atwo-year process in conjunction with the county government staff as well as the county school board staff. The city had the opportunity to participate in drafting Indian River Public School Facilities Element, which was approved not only by the school board and worked in conjunction with the school board but also by the state. This is literally a carbon copy of that element. Ms. Quimby noted areas that had information not current, particularly the Imagine School. Ms. Grohall had that school was under review at the time this document was written. Ms. Crowe added what they normally do is have a source date, or cutoff date for receiving data. There is policy within the element to have coordination between city staff and school board staff. Mr. Srinivasan asked Mr. Ginsburg if anyone could sit on this board and make comment. Mr. Ginsburg explained that he could go to any board and speak on his own behalf as a resident but not be a representative of the commission. Mr. Srinivasan then asked the reason for Ms. Quimby's presence on the board. Ms. Grohall explained that the city does have a school element within its Comprehensive Plan and part of that is our agreement through an interlocal agreement to participate with the school board jointly for planning. Ms. Quimby is the school board representative designated to the City of Sebastian Planning and Zoning Commission. Ms. Crowe then explained what was meant by out- dated data to Mr. Srinivasan. Chmn. Paul asked Mr. Ginsburg if the commission were overlooking anything or if he had any comments for the commission. Mr. Ginsburg said he read through the material and basically we're kind of late in the cycle. That is why it was important for the staff to bring the material to you so they can get it to City Council and then on to the state and be current on their legal requirements to have their plan updated. Chmn. opened the hearing to public comments. No one came forward to speak. Chmn. Paul closed the public hearing. MOTION by Paul/Buchanan to present the public schools facility element of the comprehensive plan to city council after it has been reviewed by the public school officials. A voice vote was taken with all in favor. The motion passed unanimously. MOTION by Srinivasan/Buchanan to approve (and recommend to city council for approval) the Transportation Element of the Comprehensive Plan. A voice vote was taken with all in favor. The motion passed unanimously. MOTION by Paul/Hepler to recommend city council approve the Future Land Use Element of the Comprehensive Plan. A voice vote was taken; six in favor and one opposed, Mr. Srinivasan. The motion passed. MOTION by Paul/Buchanan to recommend city council approve the Housing Element of the Comprehensive Plan. 3 LOCAL PLANNING AGENCY MINUTES OF REGULAR MEETING OF OCTOBER 16, 2008 A voice vote was taken with all in favor. The motion passed unanimously. MOTION by Paul/Srinivasan to recommend city council approve the Capital Improvements Element of the Comprehensive Plan. A voice vote was taken with all in favor. The motion passed unanimously. MOTION by Paul/Hepler to recommend city council approve the Intergovernmental Coordination Element of the Comprehensive Plan. Mr. Neuberger asked when the commission would incorporate the changes discussed in these motions. Mr. Ginsburg said that would be done when they vote on the whole plan. A voice vote was taken with all in favor. The motion passed unanimously. MOTION by Paul/Cardinale to approve and recommend to the city council regarding all the proposed revisions to the Comprehensive Plan that have been included in the package as presented. ROLL CALL: Mr. Buchanan yes Mr. Cardinale yes Mr. Dodd yes Mr. Paul yes Mr. Srinivasan yes Mr. Hepler yes Mr. Neuberger yes The vote was 7-0. The motion passed unanimously. Chmn. Paul adjourned the meeting at 8:23 p.m. (10/22/08 sbl) 4