HomeMy WebLinkAbout2nd quarter performance 2008
City Clerks’ Office Performance
Second Quarter Fiscal Year 2007/2008
January, February and March 2008
Submitted by: Sally A. Maio, MMC
City Clerk
and
Deputy City Clerk, Jeanette Williams; Records Program Manager, Donna Cyr
Date: April 11, 2008
Legislative Support Matters
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Prepared nine agenda packets and 11 sets of minutes for six Regular City Council meetings; zero City Council
workshops, one Special meetings, three CRA meetings and one Board of Adjustment Meetings – attended
meetings for a total of 26 hrs.
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Zero Ordinances Adopted
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Three Resolutions Adopted
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Coordinated with recipients for preparation and presentation of two proclamations
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Placed six Council agendas in the Press Journal
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Placed seven display notices in Press Journal
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Deputy City Clerk administered one code supplement with Municipal Code Corporation and distributed to staff
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Recorded two deed of easements
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Recorded zero final plats
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Coordinated travel reimbursement for one member to Tallahassee
Records Management Program
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Responded to 75 public records requests
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85 boxes of records that reached retention or were scanned & 20 bags of duplicate and OSA records destroyed
by Shred-It - 17 trees saved
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Scanned into Laserfiche 19 sets of minutes, 21 agenda packets, 3 Resolutions, 0 Ordinances, 8 agreements and
111 Cemetery files – 4 other documents
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72 Building Permit Folders with Plans scanned by the Building Dept. were imported, reviewed and verified by
RPM
Election Matters
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Assisted Supervisor of Elections with Early Voting January 14 to 26
• Clerk prepared ten candidate handbooks
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Clerk pre-qualified four candidates
City Board Matters
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Filled two Board vacancies
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RPM recorded four Natural Resources Board meetings
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Prepared three Certificates of Appreciation for Mayor presentation
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Coordinated registration for eight board members to training class
Cemetery Matters
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Certificates of Interment Rights for 17 locations issued for a total of $ 25,000
Personnel/Educational Matters
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Deputy attended five hours in-house conflict supervisory training