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Home My WebLink About03252009CRA AgendarnYOF ~I~ER~ HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) AGENDA WEDNESDAY, MARCH 25, 2009 - 6:00 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES 1-6 A. 9/17/08 Meeting 5. OLD BUSINESS -None 6. NEW BUSINESS 7-30 A. Formal Acceptance of Annual Sebastian CRA Report Which Will Be Officially Filed with City Council at 3/25/09 Regular Meeting in Accordance with FS 163.356 (3) (c) (Finance Transmittal, FS 163.356(3)(c), Ad Copy, Annual Report) 31-45 B. Authorize Appropriation of $20,000 for Advertising Costs for Billboard ($15,000) and Treasure Hunt Advertising ($5,000) (Finance Transmittal, IRD/Main Project Funds Summary, Billboard Examples, Treasure Hunt Information Provided by Chamber) 47-49 C. Re-Appropriate $20,000 for the CRA Flagpole Project with Transfer of $14,000 from Indian River Drive/Main Street Project Added to $6,000 Contribution from Clambake Foundation (Finance Director Transmittal, IRD/Main Project Funds Summary) D. Direct Staff in Accordance with March 18, 2009 Tourism Workshop Issues Including (Workshop Minutes): ^ Kiosk Project Proposal from Chamber of Commerce ^ Signage -Museum, Historic Districts, Splash Pad/Scenic Route ^ Other Issues Discussed 7. ADJOURN Any person who decides to appeal any decision made by the CRA will need a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be heard. (286.0105 F.S.) In compliance with the Americans with Disabilities Act (ADA), anyone who needs a special accommodation for this meeting should contact the City's ADA coordinator at 589-5330 at least 48 hours in advance of this meeting. cm~~~ SE~~~V HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, SEPTEMBER 17, 2008 - 5:00 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL Mayor Coy called the CRA Meeting to order at 5:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Police Chief, Jim Davis Police Lieutenant, Michelle Morris Deputy City Clerk, Jeanette Williams Growth Management Director, Rebecca Grohall MIS Systems Analyst, Barbara Brooke-Reese 4. APPROVAL OF MINUTES - 8/27/08 Meeting MOTION by Mr. Neglia and SECOND by Mr. Paternoster to approve the 8/27/08 minutes passed on a voice vote of 5-0. 5. RECONSIDERATION OF FACADE, SIGN & LANDSCAPE GRANT REQUEST BY CAPT. HIRAM'S PER MAYOR COY (GMD Transmittal, Staff Report, Guidelines, Application) Mayor Coy said she had requested this item, it was a two part process, the motion to reconsider by someone on the prevailing side and if approved decide when to act on it. MOTION by Mr. Neglia and SECOND by Mayor Coy to reconsider the fapade, sign, and landscape grant request of Capt. Hiram's. Ms. Simchick said the guidelines are clear, the application was denied, not the grant, and nothing has changed. 0 Community Redevelopment Agency Meeting September 17, 2008 Page Two Roll call on the motion was as follows: Ayes: Coy, Neglia, Paternoster, Wolff Nays: Simchick 4-1 The City Attorney advised at this point Council decides whether to reconsider this tonight or at a future time. Mayor Coy said she put this on for this evening, under the existing rules, and she intends to change her vote on the issue. MOTION by Mr. Paternoster and SECOND by Mr. Wolff to hear the reconsideration this evening passed on a voice vote of 5-0. Public Input Tom Collins, Captain Hiram's, said he appreciated the second opportunity, they were not aware of the program, he favored opening up the grants retroactively to anyone out there, he understood Ms. Simchick's position, and he requested support of the request. Mr. Neglia asked why check information is crossed out and the City Clerk responded it is a public records issue and was done internally. Damien Gilliams, 1623 US 1, Sebastian, said Council had discretion to change rules anytime, said he was for Captain Hiram's getting what is due to them, the issue is fairness and equal rights. He said he had a problem with his grant request and tried to get it back on an agenda with a letter from his attorney, now the Mayor is being selective. Mayor Coy gaveled him and told him to stick to the issues Mr. Gilliams said he would be waiting in the back for a motion to reconsider his applications. Ms. Simchick asked why Council did not receive a copy of the letter from Mr. Gilliams' Attorney requesting the item on the agenda. The City Manager said he did not copy the letter to Council for four reasons, and then listed them as follows: 1) There was not a precedent issue until Capt. Hiram's is considered 2) All of his taxes were not paid 3) It would be more appropriate for him to reapply 4) A reconsideration of a vote has to be done at the next meeting He said he would provide a copy of the letter to Council. i 2 Community Redevelopment Agency Meeting September 17, 2008 Page Three Ms. Simchick said in the future she would like a copy of any letter from any attorney regarding a City Council meeting. In response to Mr. Neglia, the City Manager said the CRA can accept as many applications as they want within the budget parameters. Council Discussion Mayor Coy read the application guidelines on circle page 20 and noted Council has used their discretion with the Keg Shack award. She said she was prepared to endorse Capt. Hiram's application. MOTION by Mr. Paternoster and SECOND by Mr. Wolff to grant Collins the full amount of the FSL program. Mr. Neglia asked when Council is going to stop changing their minds on these things and said it has to stop. Ms. Simchick said this is not personal but is based on an application deadline, the Keg Shop was in the same fiscal year, if Council didn't like the rules they need to change the rules however future rules will be stricter. She said she would deny this application tonight, but may consider it in the future with many other people that would like to be considered. Mayor Coy asked the City Attorney and the City Manager if we are acting on the grant. The City Attorney said Ms. Simchick is not against the grant recipient but the delinquent grant application and will not approve the grant application. Mayor Coy said when they talk about changing the program, she may support retro support. She asked the Growth Management Director if there were any other applications not brought to Council because their signs went in before they applied. The Growth Management Director said not that she was aware of. Mayor Coy said no one has been left out. Mr. Neglia reiterated that he also is not against the grant recipient but the delinquent application and when Mr. Collins said he didn't know about the program that maybe a letter can be sent to all businesses in CRA district. He said he would not support this. Ms. Simchick asked the City Attorney if we do not pass the grant this evening and the grant program is changed, can it be reapplied for. The City Attorney said yes, if the changed rules allow that. Ms. Simchick asked if the rules were changed to allow open enrollment time periods could this application could be passed in the future if it met the criteria. The City Attorney said he would have concerns with open enrollment because this fund is restricted to redevelopment uses and Council would be opening themselves up to challenges because it is veering from redevelopment guidelines. 3 Community Redevelopment Agency Meeting September 17, 2008 Page Four Ms. Simchick said what he described is exactly what is happening now. The City Attorney said if that is how Council is systematically using the money, it could be challenged. Mr. Paternoster asked the City Attorney if he went through the criteria when the program was initially implemented. The City Attorney said he did and when the rules are going to be revamped he said to remember it is pot of money with restrictions on it. He said he is the "voice of doom" when it comes to the CRA's capital projects to be done within three years; and when Council puts off the projects, the more Council is open to challenges by the County. Mr. Paternoster said approval of the Keg Shack set the precedent and changes can be done when the program is revamped but he supported Capt. Hiram's request. Mr. Neglia asked if the Keg Shack sign was erected after Council approval. The Growth Management Director said no, it was up before approval. Ms. Simchick asked the City Attorney if he planned to discourage future prior-built signs. The City Attorney said while approving one or two can be an estoppels type fairness argument, but to systematically approve retroactive work, it can no longer be an incentive program for redevelopment. Roll call on the motion was as follows: Ayes: Paternoster, Wolff, Coy Nays: Neglia, Simchick 3-2 6. PUBLIC HEARING AND ADOPTION - FY 2008/2009 CRA BUDGET A. Mayor Opens Hearing The Mayor opened the public hearing at 5:40 p.m. The City Manager explained the purpose of this is to discuss some projects for the unappropriated CRA funds which could be: underground stormwater system on Indian River Drive, improving the CAVCORP property, installing a permanent bandshell, or increasing funding of the FSL Grant Program. He said he was looking for input, reviewed the operating expenditures, noting the transfer from general fund for personnel issues is for personnel during special events. B. Council Discussion Cindy Falco, said the CRA district is not really defined as she finds that people do not know if they are in the district or not. She asked if the Charrette money given in 2001 went to Parks and Recreation or is it still available. 0 4 Community Redevelopment Agency Meeting September 17, 2008 Page Five The City Manager said if she was referring to the fountain and riverfront improvements, the fountain was being taken care of. Damien Gilliams, 1623 US 1, said two or three years ago AI Paternoster put money in the budget to remove derelict boats and they have not removed the boat on his property. The City Manager asked the Police Chief to explain why that boat was not removed. Chief Davis said derelict vessels from hurricanes Jeanne and Francis were removed and it was determined that the boat on Mr. Gilliams' property was not washed up because of the hurricanes. The Chief also said vessels deemed navigational hazards were removed, which also disqualified the boat on Mr. Gilliams' property. Ms. Simchick said the Beach and Shore Preservation Committee reported that 30 derelict boats were removed and asked if the boat was submerged. The City Manager offered to inspect the boat the next day. Mr. Wolff asked if there were other boats in the CRA district. The City Manager said the boats that could be brought up, the navigational hazards, have been removed. Mr. Neglia said there was a grant from south Brevard County to remove some of the boats. The Chief added the last three vessels removed were done by Charlie Sembler at no cost to the City. Mr. Gilliams said some money should be set aside for an economic development commission to help the businesses. Mr. Neglia said he bought this up last year and none of the businesses came forward. Mr. Gilliams said it would be a part of a citizen's academy and benefits should be given to the volunteers. 7. ADOPT RESOLUTION NO. 08-01 - FY 2008/2009 CRA Budget (Finance Director Transmittal, Resolution 08-01) A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Mr. Neglia and SECOND by Ms. Simchick to recommend Resolution No. 08-01 adopting CRA budget for FY08/09. Mr. Paternoster asked if money can be marked for the derelict vessels. Ms. Simchick said Indian River County piggybacked the south Brevard grant which was completed and staff is trying to set up a site to store the boats while they figure out who the owner is, vehicle identification number, if the boat was abandoned. Community Redevelopment Agency Meeting September 17, 2008 Page Six The City Clerk reported in 2000 the City had a grant from the Florida Fish and Wildlife Conservation Commission for $22,500 for derelict removal and the City used Adventure Environmental, Inc. of Key Largo. Editor's note: the City went to second lowest bidder Sebastian Towboat & Salvage, Inc. on 9/21/01 after discussions with Adventure Environmental] Mr. Wolff said grants would be great, but it should be budgeted for. He said he would like more details about the CAVCORP property and the stormwater system on Indian River Drive, then he would consider derelict vessels at that time. The City Manager said there is money for derelict vessels and since there was a motion on the floor, he asked the Vice-Mayor to consider a friendly amendment of $20,000 for derelict vessels. The Vice-Mayor and Ms. Simchick agreed to the amendment. Mayor Coy asked if we could allocate after researching and surveying the whole district for the number of vessels. The City Manager said he would look for grant money and shift monies as needed. Ms. Simchick cautioned that moving a vessel involves a lot of man hours to pull sea grass permits, which is where a lot of the grant goes to then actual removal of the vessel. MOTION by Mr. Paternoster and SECOND by Ms. Simchick to extend the CRA meeting passed with a voice vote. Roll call on the amended motion was as follows: Ayes: Simchick, Wolff, Coy, Neglia, Paternoster Nays: 0 5-0 8. Being no further business, Mayor Coy adjourned the CRA meeting at 6:02 p.m. Approved at the Andrea Coy, Mayor ATTEST: Sally A. Maio, MMC -City Clerk 0 CRA meeting. 6 on ~ ;3 Fit3ME G3F PEL[~RNI lf5p Sebastian Community Redevelopment Agency, Florida Subject: Annual Sebastian CRA Report for Agenda No. '~Q . 0 5'? the Fiscal Year Ending September 30, 2008 .~ ~ ~ ~ i i F' O n nce --~--- Department r g n~ ~~ A rov for Submittal by: City Manager City Attorney: -_. t City Clerk: `- r Date Submitted: March 17, 2009 For Agenda of: March 25, 2009 Exhibits: • Annual Sebastian CRA Report SUMMARY Florida Statutes require the Community Redevelopment Agency to file a report of activities to the primary government by March 31 of each year and publish in the newspaper a notice of availability of the report. The annual Sebastian Community Redevelopment Agency report of activities for the fiscal year ending September 30, 2008 was prepared by the Finance Director and is attached for your review. The Annual Report will be formally presented for acceptance by the City Council at the Regular City Council meeting at 6:30 p.m. Following acceptance by the City Council, the City Clerk will publish in the newspaper a notice of the Report's availability. RECOMMENDED ACTION Accept the Annual Sebastian CRA Report and forward it to the City Council. ~--J 0 163.356 Creation of community redevelopment agency.-- (1) Upon a finding of necessity as set forth in s. 163.355, and upon a further finding that there is a need for a community redevelopment agency to function in the county or municipality to carry out the community redevelopment purposes of this part, any county or municipality may create a public body corporate and politic to be known as a "community redevelopment agency." A charter county having a population less than or equal to 1.6 million may create, by a vote of at least a majority plus one of the entire governing body of the charter county, more than one community redevelopment agency. Each such agency shall be constituted as a public instrumentality, and the exercise by a community redevelopment agency of the powers conferred by this part shall be deemed and held to be the performance of an essential public function. Community redevelopment agencies of a county have the power to function within the corporate limits of a municipality only as, if, and when the governing body of the municipality has by resolution concurred in the community redevelopment plan or plans proposed by the governing body of the county. (2) When the governing body adopts a resolution declaring the need for a community redevelopment agency, that body shall, by ordinance, appoint a board of commissioners of the community redevelopment agency, which shall consist of not fewer than five or more than nine commissioners. The terms of office of the commissioners shall be for 4 years, except that three of the members first appointed shall be designated to serve terms of 1, 2, and 3 years, respectively, from the date of their appointments, and all other members shall be designated to serve for terms of 4 years from the date of their appointments. A vacancy occurring during a term shall be filled for the unexpired term. As provided in an interlocal agreement between the governing body that created the agency and one or more taxing authorities, one or more members of the board of commissioners of the agency may be representatives of a taxing authority, including members of that taxing authority's governing body, whose membership on the board of commissioners of the agency would be considered an additional duty of office as a member of the taxing authority governing body. (3)(a) A commissioner shall receive no compensation for services, but is entitled to the necessary expenses, including travel expenses, incurred in the discharge of duties. Each commissioner shall hold office until his or her successor has been appointed and has qualified. A certificate of the appointment or reappointment of any commissioner shall be filed with the clerk of the county or municipality, and such certificate is conclusive evidence of the due and proper appointment of such commissioner. (b) The powers of a community redevelopment agency shall be exercised by the commissioners thereof. A majority of the commissioners constitutes a quorum for the purpose of conducting business and exercising the powers of the agency and for all other purposes. Action may be taken by the agency upon a vote of a majority of the commissioners present, unless in any case the bylaws require a larger number. Any person may be appointed as commissioner if he or she resides or is engaged in business, which means owning a business, practicing a profession, or performing a service for compensation, or serving as an officer or director of a corporation or other business entity so engaged, within the area of operation of the agency, which shall be coterminous with the area of operation of the county or municipality, and is otherwise eligible for such appointment under this part. (c) The governing body of the county or municipality shall designate a chair and vice chair from among the commissioners. An agency may employ an executive director, technical experts, and such other agents and employees, permanent and temporary, as it requires, and determine their qualifications, duties, and compensation. For such legal service as it requires, an agency may employ or retain its own counsel and legal staff. An agency authorized to transact business and exercise powers under this part shall file with the governingt body, on or before March 31 of each vear, a report of its activities for the preceding fiscal vear, which report shall include a complete financial statement setting forth its assets, liabilities, income, and operating expenses as of the end of such fiscal vear. At the time of filing the report, the astency shall publish in a newspaper of general circulation in the community a notice to the effect that such report has been filed with the county or municipality and that the report is available for inspection durinst business hours in the office of the clerk of the city or county commission and in the office of the agency. (d) At any time after the creation of a community redevelopment agency, the governing body of the county or municipality may appropriate to the agency such amounts as the governing body deems necessary for the administrative expenses and overhead of the agency, including the development and implementation of community policing innovations. (4) The governing body may remove a commissioner for inefficiency, neglect of duty, or misconduct in office only after a hearing and only if he or she has been given a copy of the charges at least 10 days prior to such hearing and has had an opportunity to be heard in person or by counsel. History.--s. 2, ch. 77-391; s. 1, ch. 83-231; s. 6, ch. 84-356; s. 903, ch. 95-147; s. 4, ch. 98-314; s. 41, ch. 2001-266; s. 4, ch. 2002-294; s. 2, ch. 2006-307. IO cmor 5~~~'~.~%~N HOME OF PELICAN ISLAND PUBLIC NOTICE IN ACCORDINANCE WITH FS 163.356 CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA The Sebastian Community Redevelopment Agency submitted its 2008 Annual Report to the City Council on March 25, 2009 in accordance with FS 163.356 and it is available for review in the Office of City Clerk and on the City website www.cityofsebastian.org. By Sally A. Maio, MMC City Clerk Press Journal Display March 26, 2009 i~ /Z SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ANNUAL REPORT Under Chapter 163.356(3)(C) GTY OF -___ { T ~~ -.~ ... ~ .. ,. r HOME OF PELICAN ISLAND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2008 1225 MAIN STREET SEBASTIAN, FLORIDA 32858 13 l~ TABLE OF CONTENTS Letter of Transmittal i List of Principal Officials ii History Exhibit I -Sebastian CRA Boundary 2 FY 2006 Sebastian CRA Activities Exhibit II -Operating Millage Rates in Redevelopment Area 4 Exhibit III -Taxable Value in Redevelopment Area 5 Exhibit IV -Tax Increment Revenue 6 Financial Statements ~ 15 1~ QlY OF .._ ~~~~~ ~~-, - ~ --- _ __ HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 • FAX (772) 589-5570 March 20, 2008 Sebastian Community Redevelopment Agency Board Chairman and Members City of Sebastian, Florida Dear Board Members: We are pleased to submit the Annual Activity Report of the Sebastian Community Redevelopment Agency for the fiscal year ended September 30, 2008. Section 163.356(8)(C), Florida Statutes, requires each CRA to file with its governing body, on or before March 31 each year, a report of its activities for the proceeding fiscal year, which report shall include a complete financial statement setting forth its assets, liabilities, income, and operating expenses as of the end of such fiscal year. In addition to meeting this legal requirement, the report provides additional information concerning the benefits afforded by the agency to other jurisdictions and citizenry in general. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the management of the City. We believe the data, as presented, is accurate in all material respects, and that all disclosures necessary to enable the reader to gain an understanding of the Sebastian CRA's operation and financial activity have been included. Respectfully submitted, Kenneth W. Killgore ' Finance Director I~ l~ LIST OF PRINCIPAL OFFICIALS September 30, 2008 Chairman Board Member Board Member Board Member Board Member Andrea B. Coy Sal Neglia Al Paternoster Dale I. Simchick Eugene Wolff i q~ zo History of the Sebastian Community Redevelopment Agency (Sebastian CRA) The Sebastian Cormnunity Redevelopment Agency (Sebastian CRA) was created in 1995 by the City of Sebastian City Council under Chapter 163, Part III of the Florida Statutes. The original Sebastian CRA includes an area generally east of the FEC Railroad right-of--way to the eastern City limits. The Sebastian CRA was established to ensure that the downtown and surrounding vicinity would develop with a coherent community vision, and to encourage reinvestment throughout the CRA. The area later was expanded in 2003 to include the Sebastian Boulevard "Triangle" area west of the FEC Railroad right-of--way. The total Sebastian CRA area is 299 acres excluding road rights-of--way (Exhibit 1). The governing body of the Sebastian CRA is the Sebastian City Council. The Board is comprised of five (5) members. Under the State Statutes and the City ordinances, the Sebastian CRA has substantial powers and authority within the Sebastian CRA area. These include the power to make and execute contracts, to acquire and dispose property, to approve development plans, to implement a program of voluntary or compulsory rehabilitation of buildings, to mortgage its property, to borrow and invest money, and to apply for and accept grants and contributions. The major funding source for the Sebastian CRA is tax increment revenue. Tax increment revenue is the increase in ad valorem tax attributed to the increase in the assessed value over a `base year" for various jurisdictions in the redevelopment area. The jurisdictions remitting tax increment revenue to the Sebastian CRA are the City of Sebastian and the Indian River County Board of County Commissioners. After the establishment of the Sebastian CRA in 1995, the City established the Redevelopment Trust Fund and the base year for tax increment revenues as well as adopted the 1995 Community Redevelopment Plan. The boundary was later expanded to include the adjacent Sebastian Boulevard "Triangle" area in 2003, and the redevelopment plan was also modified by the Iler Planning Group on behalf of the Sebastian CRA. The 2003 plan basically unifies the 1995 Sebastian CRA boundary and the expansion area as one cohesive CRA, and presents conceptual district recommendations, potential policy amendments, and capital improvements intended to meet the City's redevelopment goals. Since the establishment of the original Sebastian CRA in 1995, numerous projects have been accomplished. Accomplishments are as follows: ^ Provided annual funding support to festivities such as Riverfront Christmas decorations, Clam Bake festival, fine art festival, concert in the parlc, and Pelican Island celebration since the year 2000. ^ Completed Riverview Park Phase I, boat dock, landscaping, and shoreline stabilization project in 2001. ^ Developed community redevelopment master plan in 2003. ^ Completed Jackson Street extension, sidewalk, and street Light project in 2004. ^ Completed improvements to the Yacht Club ^ Initiated construction on the Indian River DrivelMain Street project. ^ Established a Facade, Sign and Landscaping matching grant program. 1 Z~ , Legend . __ -4 a .:_._ „~ r~ C, ~- ~ 3tew'3'ti ~ I - ~t - _ t,t2..~ ROllndary `-Treatfnent - ~ ~. ..~ ~ ~r a y c +. ~ - ' '~ "' ? G;ueway Treatment :; S• ~ ~°a ~' - r t: ~. • tr~,~ v i ;r ~ ~+r, ~ j•. ~ f,' /', ~, F, i ~ N ~ E / ~ / it /~:" % h~.~j-" • - rl F'_ v 4.. y~ 4 .- ~? :" ~~' Riverside llrive Streetscapes and / j / Pocket Parks :~ p ~ AreaYVide Recommendations ;' i 9 ~ n'~ 1. Retain ?-3 scory maximum building ~' r. scale: ,-=eoo• r Fy height. - r-\7aio Street o soo aoo ~ ~ Ac6viCy Center 2. Modify conununity design guidelines to reinforce "Old Florida -- Fishing Village" design theme. r/ I 3. Fu[ure study to further address parking needs in the CRA. _A t :~ C;apl.ta~ I17TprOVCmeritS t '~ It5 1 Sn•eetscape "' Enhancements __..._ <, _~~ - - and "liuiid to j 1. Riverview Park improvements. - - ?, ~ ~ ~ j' Street" ~~ 2. S[reetscape imprortstnen[s to US-I, _.-...---.._ ; ~ 3; ,.~ Riverside Drive, and Sebastian •`' _ _.. `-s, F3oulecard ("east and westbound). - Ri~~ervicw Park 3. ReconYigurz boat trailer parking. r Sebastiati-~ :1cti~ity Center Boulevard ~. ~- Ina^>Ie~Ar~a ` ~ ~ 4. Deve]o a stom~water ark. P P -,YUxed lase ~ Potential CRA i r_ Rcdc~eloptnrn( ~ ~ ~ t 2~;ipansion to • ~-~ "gY 'mprove ~ r I' i ~ . iveniev Yark i 'J ~~ >r ,: _ ~. v ~..,,, ~ s l :4 - _ ~ I; r ,. _ „_ ` I Gatewas C'atenav i Treatment \ r9,__ ? ~ ~ '- ' .L eatme°t J_ '~ __. s . --- • . , _ , F .__ _. ... i ,`___ _.. ,, ..,. y Redevelopment Plan Summary Map Z~ ~ . 1t;~ o~ ~e ~ast~~n CRA ~~~~ ~'- SEsA§Tr~N . ~, ~ ~ i ~ ~ ~ Kimsey-horn and Associates, Inc. Figure 1 „oM. o~ Pt~,~nr~'is,nno I :,:•:: - ------ FY 2008 Sebastian CRA Activities The Sebastian CRA is treated as a special revenue fund of the City. An independent financial audit by an external CPA firm has been accomplished annually to be in compliance with Section 163.387(8), Florida Statutes. An annual budget is also adopted by the Sebastian CRA Board to be in compliance with Section 189.418(3). Major activities and accomplishments of the Sebastian CRA in 2008 include: ^ Provided funding for concert in the park events and the fine art festival. ^ Provided funding for Holiday decorations. ^ Awarded six grants for the facade, sign, and landscape grant program to help business, in the Sebastian CRA district, to improve the aesthetics of their properties and buildings. ^ Awarded bids for construction of the Main Street/Indian River Drive intersection improvement project. $634,561 was transferred to the Capital Projects Fund where this project is being accounted for. Tax Increment Revenue The tax increment revenue is determined annually as 95 percent of the difference between: (a) the amount of ad valorem taxes levied each year by each taxing authority contributing to the Sebastian CRA on taxable real property contained within the redevelopment area, exclusive of the following entities: Florida Inland Navigation District ,Indian River County Mosquito Control District Indian River County Hospital Maintenance District School District, and associated General Obligation Debt funded by ad valorem taxes Indian River County Land Acquisition Bond General Obligation Debt Emergency Services Dependent Taxing District St. Johns River Water Management District Sebastian Inlet Taxing District and (b) the amount of ad valorem taxes which would have been generated by the rate at which the tax is levied each year by the taxing authority, exclusive of the following entities: Florida Inland Navigation District Indian River County Mosquito Control District Indian River County Hospital Maintenance District School District, and associated General Obligation Debt funded by ad valorem taxes Indian River County Land Acquisition Bond General obligation Debt Emergency Services Dependent Taxing District St. Johns River Water Management District Sebastian Inlet Taxing District upon the total of the assessed value of the taxable real property in the community redevelopment area as shown on the assessment roll used by each taxing authority prior to March 22, 1995, the effective date of the ordinance creating the Redevelopment Trust Fund. Indian River County Board of County Commissioners and the City of Sebastian currently make tax increment payments into the Sebastian CRA Trust Fund. 3 Z3 The actual implementation of the tax increment financing was delayed until FY 2001. The City's millage rate has been decreased from $5.00 per $1,000 in FY 2001 to $2.9917 per $1,000 in FY 2008. The millage for Indian River County has been decreased from $4.1014 per $1,000 in FY 2001 to $3.0202 per $1,000 in FY 2008. The millage rates from 2001 through 2008 are presented in Exhibit II below. Exhibit II Sebastian Community Redevelopemnt Agency Operating Millage Rates in Redevelopment Area Indian City River of Total Fiscal Year County Sebastian Millage Rate 2001 4.1014 5.0000 9.1014 2002 4.0501 4.5904 8.6405 2003 3.8729 4.5904 8.4633 2004 3.8377 4.5904 8.4281 2005 3.6233 4.5904 8.2137 2006 3.5204 3.9325 7.4529 2007 3.1914 3.0519 6.2433 2008 3.0202 2.9917 6.0119 Total Tax Increment Millage Rate 10.0000 - ~ 8.0000 a~ `~ 6.0000 ~ 4.0000 0 ~ 2.0000 0.0000 IL I i 2001 2002 2003 2004 2005 2006 2007 2008 Fiscal Year Source: City of Sebastian Finance Department ~[~ 4 The taxable value of real property in the redevelopment area has risen significantly during the same period. In 2001 the total taxable value of the redevelopment area was $45.8 million. Compared to 2008 total taxable value of $114.0 million, the taxable value of the redevelopment area has increased by 149%, even though a 22.28% reduction from the 2007 level was experience for 2008. The taxable values in redevelopment area from 2001 through 2008 are presented in Exhibit III below. Exhibit III Sebastian Community Redevelopment Agency Taxable Value in Redevelopment Area Change in Fiscal Taxable Base Year Incremental 111cremental Year Value Value Value Value 2001 $45,834,920 $34,959,870 $10,875,050 2002 58,263,740 34,959,870 23,303,870 114.29% 2003 58,844,190 34,959,870 23,884,320 2.49% 2004 66,307,980 34,959,870 31,348,110 31.25% 2005 (1) 78,424,554 41,561,980 36,862,574 17.59% 2006 (1) 89,418,550 41,561,980 47,856,570 29.82% 2007 (1) 134,755,060 41,561,980 93,193,080 94.73% 2008 (1) 113,994,150 41,561,980 72,432,170 -22.28% Taxable Value ~ 100.0 ...__...___.._..~..~_,_.______._.._~_..___..____.__.....___._...__,_..._.__..__._.__.._.__.._...~.w____~__._.____4__..~_.~.,__._.._; i N ~ 80.0 ~ O i 0 60.0 ' 0 = 40.0 o 20.0 -- I I _, ~ { 0.0 -~- - ~-~L_ - - 1-4, 2001 2002 2003 2004 2005 (1) 2006 (1) 2007 (1) 2008 (1) I Fiscal Year i ~ -- ---- (1) The taxable and base year values include the triangle area, which was added in the redevelopment area in 2003. Source: City of Sebastian Finance Department 5 z5 Based on the millage rates and the significant increases in taxable values, the tax increment revenue has risen dramatically during the same period. In 2001, the total tax increment revenue was $94,029. In 2008, the tax increment revenue has increased to $503,384„ even though a 8.9% reduction from the 2007 level was experienced for 2008. The tax increment revenues for the redevelopment area for the Fiscal Year 2001 through 2008 are presented in Exhibit N below. Exhibit IV Sebastian Community Redevelopemnt Agency Tax Increment Revenue Indian City River of Fiscal Year County Sebastian Total 2001 $42,373 $51,656 $94,029 2002 89,664 101,625 191,289 2003 87,877 104,157 192,034 2004 114,289 136,705 250,994 2005 (1) 126,886 160,753 287,639 2006 (1) 160,051 178,786 338,837 2007 (1) 282,546 270,195 552,741 2008 (1) 252,885 250,499 503,384 Tax Increment Revenue $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 Fiscal Year (1) The revenues include the triangle area, which was added in the redevelopment area in 2003. Source: City of Sebastian Finance Department Z~ 6 2001 2002 2003 2004 2005 2006 2007 2008 (1) (1) (1) (1) Financial Statements The Sebastian CRA is considered a blended component unit of the City and therefore it is included in the City's annual financial audit. In order to meet the requirement of Section 163.387(8), Florida Statutes, which requires the CRA to provide for annual audit of the redevelopment trust fund, the Sebastian CRA has been treated as a major fund of the City. The financial statements included herein are unaudited statements of the Sebastian CRA. Audited statements are included in the City's Comprehensive Annual Financial Report (CAFR) for the fiscal year ending September 30, 2008 and maybe obtained in the City Clerk's office 1225 Main Street, Sebastian, Florida or online at http://www/cityofsebastian.or~. r 7 z7 Sebastian Community Redevelopment Agency, Florida Balance Sheet September 30, 2008 Unaudited Z8 ASSETS Cash and cash equivalents $ 17,520 Interest receivable 23 Total assets $ 17,543 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable $ 1,139 Total liabilities 1,139 Fund balances: Unreserved: Undesignated 16,404 Total fund balance 16,404 Total liabilities and fund balance $ 17,543 8 Sebastian Community Redevelopment Agency, Florida Statement of Revenues, Expenditures, and Changes in Fund Balances For the Year Ended September 30, 2008 Unaudited REVENUES: Taxes: Property $ 503,384 Investment earnings 10,891 Other revenue 75 Total revenues 514,350 EXPENDITURES: Current: Economic environment 113,101 Capital outlay 106,249 Total expenditures 219,350 Excess (deficiency) of revenues over (under) expenditures 295,000 OTHER FINANCING USES: Transfers out (634,561) Total other financing uses (634,561) Net changes in fund balance (339,561) Fund balance -beginning 355,965 Fund balance -ending $ 16,404 ' z9 Sebastian Community Redevelopment Agency, Florida Schedule of Revenue, Expenditures, and Changes in Fund Balances Budget and Actual For the Year Ended September 30, 2008 Unaudited REVENUES: Taxes: Property Investment earnings Other revenue Total revenues EXPENDITURES: Current: Economic environment Total expenditures Excess (deficiency) of revenues over (under) expenditures OTHER FINANCING USES Transfers out Net changes in fund balances Fund balances -beginning Fund balances -ending Actual Variance with Budget Amounts Amounts on Final Budget - a Budgetary Positive Original Final Basis (Negative) $ 513,023 $ 513,023 $ 503,384 $ (9,639) 24,000 24,000 10,891 (13,109) - - 75 75 537,023 537,023 514,350 (22,673) 211,236 211,236 113,101 98,135 211,236 211,236 113,101 98,135 325,787 325,787 401,249 75,462 (619,561) (634,561) (634,561) - (293,774) (308,774) (233,312) 75,462 355,965 355,965 355,965 $ 62,191 $ 47,191 $ 122,653 Explanation of differences: Encumbrances for professional services contracted but not completed is reported in the year rile seivice is contracted for budgetary purposes, but are reported in the year the services are received for GAAP purposes. Prior year encumbrances (106,249) Amount reported as ending fund balance in the statement of revenues, expenditures and changes in fund balance $ 16,404 3c~ lU $ 75,462 CtiY O} ~~ ~,' r ~_~_ -~~ ~ !_- ', ~ -- _ -~ E-9C?t~~:E ~~' P~i,t~At~} C?ftl~R AGENDA TRANSMITTAL Subject: Treasure Hunt and Billboard Agenda No. U Q, D Z ~ Advertising Department Origin: Ci Mana er Finance Director: ~'~ -~,. App ove r Submittal by: City Clerk: City Attorney: ~ i ,City Manager Date Submitted: March 17, 2009 For Agenda of: March 25, 2009 EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: $20,000 0.00 REQUIRED: $20,000 SUMMARY During the course of the last several weeks, Council has considered advertisement as a way to promote Sebastian and stimulate the local economy. Two (2) avenues of advertising being brought for your consideration are a Treasure Hunt and a Billboard. Mayor Gillmor has been in contact with the Chamber of Commerce to develop a Treasure Hunt. This program would stimulate the local economy by enticing citizens to visit local businesses by conducting a treasure hunt that offers prizes and promotions. At the end of the "hunt", a grand prize would be awarded to a patron who signed up at local businesses along the "hunt" route. The Chamber will furnish all prize funds, but the City is needed to advertise the event. The approximate advertising cost for the Treasure Hunt is $5,000. Secondly, Council has considered I-95 billboard advertising for Sebastian. The cost range of an I-95 billboard is $800 - $],200 per month. There currently vacancies available on I-95 in the Melbourne area for $800 per month. Also, U.S. 1 billboard advertising is available for $400 - $800 per month. Tom Collins has assisted with identifying some of these billboards. Attached for your review are 13 examples of Sebastian advertisements. The approximate annual cost for the billboard is $15,000. We are requesting CRA funding in the amount of $20,000 for these advertising expenditures, which can be transferred from the Indian River Drive /Main Street Project. Currently the Indian River Drive /Main Street project has $1,004,894 designated as "available for contingencies or other items". The latest summary of the Indian River Drive /Main Street project budget is attached for your information. RECOMMENDED ACTION Move to authorize an appropriation of $20,000 for advertising costs for the Treasure Hunt and Billboard from the Indian River Drive /Main Street Project. 31 3z INDIAN RIVER DRIVE/MAIN STREET PROJECT C0741 Direct Charges to CRA Fund: Land Purchase 397,849.24 Appraisals on 806 Indian River Drive 10,000.00 Notices/Postage 779.75 Schulke for Design 190,061.25 598,690.24 Transfer to Project from CRA Fund FY2007 215,401.00 FY2008 619,561.00 834,962.00 Transfer to Project from Recreation Impact Fees 500,000.00 Expected Proceeds from Florida Boating Improvement Grant 425,291.00 Expected Proceeds from FIND Grant 487,532.00 Total from All Funding Sources 2,846,475.24 Less Direct Charges to CRA Fund (Shown Above) (598,690.24) Current Budget for Project in Construction Fund 2,247,785.00 Charges to Budget for Project: Trash/Landclearing Public Notices Tree Consultation/Spraying Schulke for Construction Admin. Currently Available Balance for Project C0741 (1, 799.24) (271.67) (865.00) (46,052.50) (48,988.41) 2,198,796.59 HD Construction Contract Amount Available for Contingencies or Other Items 1,193,903.00 1,004,893.59 Ken Killgore 3/17/2009 ~3 3~ A 3 35 -~~ ~$ ~~ ~~~~~~ C F 3~ ~~ ~ :do-. ~,. , - ~,~ r~; 3? ~~~ ~.` ~ , ~x =~ ~` a 38 3 °~ ~fl CFIAMBEIZOF COMMERCE March, 2009 Ahoy Mateys and Land Lubbers! We've got a new event, designed to get our local residents out to the businesses, and attract new visitors to the Sebastian area, by giving them a chance to win prizes and cash, while they learn something new about their community! We are encouraging our community to play tourist in their own back yard and to discover new places to eat and shop and to meet their business neighbors! The first Sebastian 12}'verArea Community Treasure ~funt is in the planning stages, and we hope you won't be clueless! The brainchild of our newly elected Mayor Gilmor, our Tourism Committee is presenting the Sebastian ~verArea Community Treasure 9funt for five weeks, beginning in June, 2009 and culminating with the revelation of the $ 5,000 Grand Prize Winner at our traditional Fourth of July celebration. Here's how it will work: Businesses will sign up to be participants for a nominal fee, and will have clues delivered to them each week, to be handed to customers and visitors who are in the hunt! The Treasure Hunt Committee will send the treasure hunters to you, the business, via newspapers, advertising and maps, so the hunters can find the clues. The clues will lead them to a checkpoint where they can enter their forms for the weekly drawing. Each week the clues and prizes will change, and at the end of each week a winner will be announced. Every validated form will be entered into the GRAND PRIZE Loot and Booty. We hope this new event will be enthusiastically received by the business community and the public. The City of Sebastian has agreed to be a partner and provide a $ 5,000 advertising budget that will get the word out to the community. We invite you to participate and join us as we create an opportunity (and an extra reason) for the public to visit our local businesses in the weeks between June 1St and the Fourth of July! Questions? Please call the chamber at 589-5969. Your entry form is enclosed; thank you! Sincerely, _._ -~ Sebastian River Area Treasure Hunt Committee ~l ~Z Sebastian Treasure Hunt Entry Form Business Name Address Contact Person_ Phone E-mail We would like to be part of the Treasure Hunt and will participate in the following manner: Event Sponsor @ $1,000.00, will be the drop off location for all Treasure Hunt entries, for all five weeks of the event, will be included in all advertising and print material produced for the event, with the business logo. (Logo must be provided in jpeg format), will be recognized at the Fourth of July event; Event Donation will contribute a complimentary package of services or products to be used as a weekly prize valued in the amount of $ 250.00, will be included in all advertising and print material produced for the event, with the business logo. (Logo must be provided in jpeg format); I don't want to be clueless! Business agrees to be a location for participants to pick up clues for the Treasure Hunt, $ 75 for Chamber members, $100 for non Chamber members, please circle one! Yes! I want to participate in the Treasure Hunt between dune 1 and .7uly 4, 2009! I would like to participate at the level checked above. Please bill me, or use my credit card, or just let me pay with a check! Signature and commitment sp~;~No~• D~~~ ~ ~ ;,r6l~l~d;,~ 8po~rao~ Qdo~u•te;,r~ ~s ~~ s, 2009. Date 43 ~~ Treasure Hunt Budget (draft) 3/4/09 Revenue: City of Sebastian $ 5,000.00 Sponsor 1,000.00 Business entry fees Chamber Members 40 @ $75.00 3,000.00 Non Members 10 @ $100.00 1,000.00 Total Revenue $ 10,000.00 Plus In Kind Prizes 4 @ $250.00 Expenses: Advertising $ 5,000.00 Cash Prize 5,000.00 Total Expenses $ 10,000.00 45 ~~ tT'f4' np ~' ;~. ~~-~ ,. __ . ~~ ~- ~oE t3~ PEL[N ~SSd[} AGENDA TRANSMITTAL Subject: CRA Triangle Flagpole Agenda No. ~iQ -0~~ Department Origin: Cit~Manager App ove or Submittal by: Finance Director:- ~ '~ City Clerk: City Attorney: 1 er, City Manager Date Submitted: March 17, 2009 For Agenda of: March 25, 2009 EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: $20,000 0.00 REQUIRED: $20,000 SUMMARY The CRA Triangle Flagpole project is ready to proceed at an estimated cost of $20,000. This was originally budgeted as part of the Gateway Enhancement Project. In September 2007, due to the pending Florida Supreme Court case, Strand v Escambia County, this and other CRA projects were cancelled in order to finance the Indian River Drive /Main Street project. At this time, we need to re-appropriate $20,000 for the CRA Triangle Flagpole project. The Clambake Foundation has approved a $6,000 contribution, which will be presented to City Council at the April 8, 2009 Regular Council Meeting. Additionally, we are requesting CRA funding of $14,000, which can be transferred from the Indian River Drive /Main Street Project. Currently the Indian River Drive /Main Street project has $1,004,894 designated as "available for contingencies or other items". The latest summary of the Indian River Drive /Main Street project budget is attached for your information. RECOMMENDED ACTION Move to approve the creation of a project budget of $20,000 for the CRA Triangle Flagpole Project. The source of this funding is a $6,000 contribution from the Clambake Foundation and $14,000 from the Indian River Drive /Main Street Project. ~~ ~a INDIAN RIVER DRIVE/MAIN STREET PROJECT C0741 Direct Charges to CRA Fund: Land Purchase 397,849.24 Appraisals on 806 Indian River Drive 10,000.00 Notices/Postage 779.75 Schulke for Design 190,061.25 Transfer to Project from CRA Fund: FY2007 215,401.00 FY2008 619,561.00 Transfer to Project from Recreation Impact Fees Expected Proceeds from Florida Boating Improvement Grant Expected Proceeds from FIND Grant Total from All Funding Sources Less Direct Charges to CRA Fund (Shown Above) Current Budget for Project in Construction Fund Charges to Budget for Project: Trash/Landclearing Public Notices Tree Consultation/Spraying Schulke for Construction Admin. Currently Available Balance for Project C0741 HD Construction Contract Amount Available for Contingencies or Other Items 1,193,903.00 1, 004, 893.59 Ken Killgore 3/17/2009 / ~(~j "( I 598,690.24 834, 962.00 500,000.00 425,291.00 487,532.00 2,846,475.24 (598,690.24) 2,247,785.00 (1, 799.24) (271.67) (865.00) (46,052.50) (48,988.41) 2,198, 796.59 5~