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HomeMy WebLinkAbout05132009cnv OF 5~~~~A'~~['LI~~ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MAY 13, 2009 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Gillmor called the regular meeting to order at 6:30 p.m. 2. Reverend Ellie Lea, First Presbyterian of Sebastian, gave the invocation. 3. The Pledge of Allegiance was recited. 4. ROLL CALL City Council Present: Mayor Richard H. Gillmor Vice-Mayor Jim Hill Council Member Dale Simchick Council Member Eugene Wolff City Council Absent Council Member Andrea Coy (Excused) Staff Present: City Manager, AI Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Zoning Tech, Dorri Bosworth Police Captain, Bob Lockhart Police Captain, Greg Witt Parks Supervisor, Chris McCarthy MIS Senior Systems Analyst, Barbara Brooke-Reese Regular City Council Meeting May 13, 2009 Page Two 5. AGENDA MODIFICATIONS Modifications and additions require unanimous voted of City Council members Mayor Gillmor recognized the City Manager who read a memo from Council Member Coy asking to table item 8A regarding Waterfront Committee appointments until she can be in attendance (see memo attached). Mr. Hill said he also had questions on the committee and would agree to tabling the item. Mayor Gillmor said he had spoken to the City Manager, noting Council did not receive applications that met criteria for two of the positions and asked Council what they wanted to do. Mr. Wolff said if it is important to Ms. Coy he was willing to wait. Following some discussion, Ms. Simchick said applicants are in attendance and she would like to continue with the item. Since agenda modification takes unanimous vote, the item was not removed. 6. PROCLAMATIONS, AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 09.077 A. Proclamation -National Safe Boating Week, Mav 16-22, 2009 (Commander ~ Combs & Vice Commander Boluk Accepting) Commander Frederick Combs and Vice Commander William Boluk accepted the proclamation from Mayor Gillmor. 09.078 B. Proclamation -National Public Works Week, Mav 17-23, 2009 (PW Accepting) 3 Parks Supervisor Chris McCarthy accepted the proclamation from Mayor Gillmor on behalf of the Public Works Department. 09.006 C. Proclamation -National Police Week, Mav 10-16, 2009 (PD Accepting) 5 Police Captain Greg Witt accepted the proclamation from Mayor Gillmor on behalf of the Police Department. Brief Announcements None. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. ~-~~ A. Approval of Minutes -April 22, 2009 Regular Meeting 2 Regular City Council Meeting May 13, 2009 Page Three 09.079 B. Resolution No. R-09-16 -Scenic Highway Extension (GMD Transmittal, 1s-22 Map) A RESOLUTION OF THE CITY COUNCIL OF SEBASTIAN, FLORIDA, SUPPORTING THE DESIGNATION OF THE FELLSMERE CORRIDOR EXTENSION FOR THE INDIAN RIVER SCENIC HIGHWAY; PROVIDING FOR AN EFFECTIVE DATE. 09.080 C. Resolution No. R-09-20 -Approving Memorandum of Understanding - FDOT - 25-32 Barber Street Reconstruction Project Pursuant to American Recovery and Reinvestment Act of 2009 (City Manager Transmittal, R-09-20, Memorandum of Understanding) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE DISTRICT FOUR HIGHWAY MAINTENANCE MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF SEBASTIAN AND STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION IN REGARD TO RECONSTRUCTION OF BARBER STREET FROM 66T" AVENUE/SCHUMANN DRIVE TO CR 512 PURSUANT TO THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (ARRA); PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 09.042 D. Resolution No. R-09-21 - FY 2008/2009 Budget Amendment (Finance Director 33-63 Transmittal, R-09-21, Review Memo, Capital Projects Status Report, Schedule of Investments, 2"d Quarter Accomplishments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 09.081 E. Approve Resolution No. R-09-22 -Vacation of Easement - 302 Manly Avenue, s5-so Lot 1, Block 409, Sebastian Highlands Unit 9 (GMD Transmittal, R-09-22, Site Map, Staff Report, Application, Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 1, BLOCK 409, SEBASTIAN HIGHLANDS UNIT 9; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. 09.082 F. Approve Community Policing Services (COPS) Secure Our Schools Grant s1-s~ Application Submittal on Behalf of Pelican Island Elementary School (PD Transmittal, Memorandum of Understanding) 09.083 G. Authorize Mayor to Sign and Approve Submittal of Edward Byrne Justice ss-11s Assistance Grant (JAG) Application in the Amount of $22,757.49 to Be Used for Acquisition of Five Automated Ticket Writer Systems (Police Department Transmittal, Price Quote, Grant Application) 09.084 H. Approve Appropriation from Recreational Impact Fees from Zones A, B, C, and D 119-149 in the Amount of $16,000 for Park Amenities for Englar Stormwater Park (Parks Transmittal, Estimates, Recreation Impact Fee Summary, Approved SJRWMD Storm Water Park Land Management Plan) 3 Regular City Council Meeting May 13, 2009 Page Four 09.085 I. Independence Day Celebration -Yacht Club Ramp and Road Closures (Parks 151 Transmittal) ^ Yacht Club Ramp - 5 pm on 7/3/09 to 1 am on 7/5/09 ^ IR Drive from Jackson south to southern City limit from 5:30 am until crowd disperses after parade • Davis from North Central east to IR Drive from 5:30 am until crowd disperses after parade ^ IR Drive from Coolidge south to Harrison as crowds arrive for fireworks until 11 pm ^ Sebastian Blvd from US 1 east to IR Drive from 5:30 am to 11 pm 09.086 J. Approve Prior Authorization for Travel for Any City Council Member Wishing to 153 Attend Florida League of Cities 83~d Annual Conference at World Center Marriott in Orlando -August 13-15, 2009 (City Clerk Transmittal) Mr. Wolff removed item B, H and J. Mayor Gillmor removed item D. MOTION by Ms. Simchick and SECOND by Mr. Wolff to approve consent agenda items A, C, E, F, G and I. Result of the roll call vote: Ayes: Gillmor, Hill, Simchick, Wolff Nays: None Absent: Coy Passed 4-0 Item B - R-09-16 Scenic Hiahwav Extension At the request of Mr. Wolff, Beth Mitchell, Chair of the Indian River Lagoon Scenic Highway Coalition, explained the criteria for Scenic Highway designation, in this case since the original Scenic Highway was based on natural elements, the extension through Roseland would include recreational and natural elements that would lead to Fellsmere and the ultimate connection to the St. Johns River Waterway. MOTION by Mr. Hill and SECOND by Mr. Wolff to approve consent agenda item B carried on a voice vote of 4-0. (Coy Absent) Item D - R-09-21 -Fiscal Year 2008-2009 Budget Amendment At the request of Mayor Gillmor, the City Attorney read the title of R-09-21. Damien Gilliams, 1623 US 1, Sebastian, requested that the Finance Director give an update on the City's investments, which he did. Mr. Gilliams commended the Police Department for its cost saving use of volunteers who work many hours for the City, and the Engineering Department for its use of interns which also saves the City money. He recommended pursuing the Citizen's Academy. He said the City Manager did a superb job overall on this budget. 4 Regular City Council Meeting May 13, 2009 Page Five Mr. Wolff pointed out a reference on circle page 51 regarding the maturity date of a CD, which Mr. Killgore said was in error, it was an 18 month CD and it would be corrected. Mr. Killgore responded to questions from Mr. Wolff on the current standing of the State Board of Administration, Royal Bank of Canada escrow agreement which is dedicated to the Collier Creek Canal project, and the favorable standing of Fannie Mae. MOTION by Mayor Gillmor and SECOND by Mr. Hill to approve consent agenda item D. Result of the roll call vote: Ayes: Gillmor, Hill, Simchick, Wolff Nays: None Absent: Coy Passed 4-0 Item H - Stormwater Park Amenities Mr. Wolff congratulated the City Manager on this project, and asked about software included in the request. The City Manager explained it is software recommended by St. Johns River Water Management District. Mr. Wolff inquired about the $6000 cost for signs, and the Park Supervisor said it is for an entrance sign and trail and regulation markers throughout the park, and was actually a conservative cost. In response to Ms. Simchick, the City Manager said the main parking area will be the lot near the George Street canal. Damien Gilliams inquired about the referenced concession stand and whether it would be bid, and the City Manager said though the concession is referenced, it is not being considered at this time. MOTION by Ms. Simchick and SECOND by Mr. Wolff to approve consent agenda item H. Result of the roll call vote: Ayes: Gillmor, Hill, Simchick, Wolff Nays: None Absent: Coy Passed 4-0 Item J -FLC Annual Conference Mr. Wolff asked Council Members who was planning to attend and Mr. Hill said he was and Ms. Simchick she may when she sees the agenda which is not prepared at this time. Mr. Wolff said certain travel is important such as a lobbying trip to Tallahassee but challenged anyone to show him a substantial tangible benefit in attending the FLC Annual Conference. Mr. Hill said the conference is a wonderful educational opportunity for Council Members to better understand their role. 5 Regular City Council Meeting May 13, 2009 Page Six Lisanne Monier said she had attended a conference and agreed that they are very beneficial for education and networking and the $140 per night is less than most rooms in Sebastian. Mr. Gilliams said the former speaker had gone over budget while on Council, suggested sending one person who can report back, and said Council needs to lead by example. MOTION by Ms. Simchick and SECOND by Mr. Wolff to approve consent agenda item J. Mayor Gillmor agreed that perhaps Council could have at least one member attend and make a report. Mr. Hill disagreed saying there are various educational opportunities for members to attend which are invaluable. Ms. Simchick she had attended her first year on Council. Result of the roll call vote: Ayes: Gillmor, Hill, Simchick Nays: Wolff Absent: Coy Passed 3-1 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 09.053 A. Waterfront Committee 155-186 i. Interview, Unless Waived, Submit Nominations and Appoint Seven Positions (City Clerk Transmittal, Applications, Press Release, Resolution) Mr. Hill said his reason for wanting to table this item was to have an opportunity to revisit the resolution that created it, since its original intent was to create a committee for the working waterfront grant that Council decided not to pursue, and recommended the language of the resolution be amended to better fit the task of deciding what to do with the two buildings that may be purchased with the Stan Mayfield Working Waterfront Grant the City did receive. He said most of the tasks set out in the resolution are already covered by the Natural Resources Board, Parks and Recreation and Community Redevelopment Agency (CRA) and he did not want to see another committee that is not given clear direction because it would be a disservice to the people on the committee. Mr. Hill made a motion as follows: To table item 8A until Council can discuss the decision to formulate the committee in the first place, which would be R-09-17, however, it died for lack of a second. Mayor Gillmor said his concern in establishing this committee was that we would obtain this property and not know what to do with it. He said some issues are being addressed by staff, but he would like to get varied input from the community, such as how we can best keep the historic value of the fishing community, and that the visioning process is important. Mr. Hill agreed with the need for vision, but that is a different committee and the language is too broad and does not address what we will do with the two buildings. 6 Regular City Council Meeting May 13, 2009 Page Seven Ms. Simchick said the County Historian, Ruth Stanbridge suggested the formation of this committee, the committee is specifically for this grant, and six people are here who took the time to apply for the positions. Mr. Hill said he was glad people applied, but his focus was on the wording of the resolution. Ms. Simchick said she thought the wording was fine and noted she had remembered the suggested language for the marine biologist, eco-tourism language being different than what was in the resolution. Mr. Wolff agreed with Mr. Hill and said there is redundancy in this language and the four points are being covered elsewhere; and while he appreciated those who applied, it is critical to find people with background that will assure diversity. He said he appreciated those who came to the meeting tonight but said they need to feel empowered for the project to be successful. He suggested re-advertising and better outreach into the community. Ms. Simchick gave credit to the Growth Management Director for including the historical aspect in the grant application, is confident staff will continue its work, and was disappointed she could not twist the arms of people with historical background to apply and was not sure re-advertising would bring out more people. Mr. Hill asked what the rush was, and said again said the language needs to be changed, that CRA already covers most of this, and reported he was told by Mrs. Stanbridge today that if Sebastian fails, it will be a failure for the entire State. The Growth Management Director confirmed that the wording of the resolution came from the other grant the City did not pursue and a committee is not a requirement of the Stan Mayfield Grant. Mayor Gillmor asked if the committee would be constrained to these four items The City Attorney said if he was asked by the committee chairman, "What is the committee's goal," he would direct him to the resolution; which should be their goal until it is changed by City Council. Mayor Gillmor said we have charged them with enhancing the waterfront economy. Ms. Simchick said these broad statements work for her. Mayor Gillmor said we would be remiss if we did not hear from the people who came tonight. Tim Adams, applicant for commercial fisherman position, addressed Council on his 30 years in Sebastian, his experience, and vast background and said if we can culminate the past, the present with the future that is the best we can hope for this project. Mr. Adams said he was not on the board of Fisherman's Landing when asked by Mr. Wolff; however, he was a member of the not- for-profit Fisherman's Landing which was formed to apply for the grant. 7 Regular City Council Meeting May 13, 2009 Page Eight Mr. Wolff said maybe we should be saying the Chamber member, City member and Fisherman's Landing member. Beth Mitchell said serving on a committee can be frustrating when the direction given is not clear, and suggested conducting a specific workshop on this issue to let people tell Council what they think in an open forum. Ms. Simchick said the committee could conduct the workshop and noted the first applicant seems to have a clear vision. Mr. Hill said he is not suggesting Council direct the Committee but give them direction toward the properties and working waterfront we are trying to achieve. Lisanne Monier, applicant for business owner position, said she saw huge potential when she moved here, said she liked the idea of a workshop much like the Charette process several years ago, to include everyone to come up with a vision. She said she is a resident, has a business in the district and a historical building. Mr. Wolff asked her if she would hang signs on her building when she disagrees with Council, and she responded she did that as a private citizen and not while acting on behalf of the City. Ms. Simchick asked if she, as a committee member, would act in accordance and Ms. Monier said no problem. John Conway, applicant for business owner, said he saw the role as conducting research and analysis and coming back to Council with recommendations, he described his background and said he had a real estate business in the district, and was a resort manager in the district. He said the first task is to understand the grant and figure out what we signed up for. Mayor Gillmor called recess at 8:15 p.m. and reconvened the meeting at 8:33 p.m. The same four members of Council were present. Mr. Hill noted Greg Hepler was here but had to leave and was interested in serving. Sal Neglia, applicant, addressed Council on his 20 years in Sebastian and experience on City boards and committees, including the Riverfront Committee and has a feel for the riverfront. It was noted Laura Peterson had left the meeting and Pete Sharman was not in attendance. Mayor Gillmor recommended moving forward on six positions and holding off on the marine biology/eco-tourism person until Ms. Coy is in attendance. Louise Kautenburg addressed Council on the importance of giving clear direction and not creating a committee designed to fail such as the former Community Redevelopment Advisory Committee on which she served. She said people don't want to waste their time and this is designed for failure. She said there is no urgency to do this tonight and 8 Regular City Council Meeting May 13, 2009 Page Nine recommended bringing in people who will meet the objective. She said it didn't much matter what the committee does because Ms. Simchick said Council will decide anyway. Damien Gilliams agreed with Mr. Wolff that better advertising could be done and Council may want to change the resolution. He said he saw a block vote here and people needed to hear more from the City Manager on this. He suggested putting out the information on DirecTV and the Internet. The City Clerk said the ad was a press release, and was on the City website and Channel 25. Ms. Simchick said we need to come to terms with the resolution and said maybe we could leave the applications and redesign the resolution. Mr. Wolff asked why we need an ecologist because it all going to overseen by St. Johns, and if the language is too broad we don't need to do this tonight. He asked to hear from the City Manager. Ms. Simchick said she was concerned if we change the language in the resolution and then reapply for the other grant we may need to rewrite the language again. Mayor Gillmor read from circle page 186 which is a vision from applicant Pete Sharman. He closed by saying this man has vision and it is not just about two buildings and that we need extra parking. He cited the possible parking area that could be attained. The Growth Management Director said the property is east and west of Indian River Drive but does not go through to US 1. The City Manager said he had discussed the role of City Manager with an old friend and that the role is policy and administration, and that as to policy he provides an opinion when asked, and will go with what Council directs. He said his advice on this is to move very slowly, and it struck him that the State's eyes are on Sebastian. He said there seems to be a 2-2 split, noted the Council member not present had asked for postponement and they should respect that, and said Council is questioning membership and not those who applied. He advised we have a grant approval, not a property purchase and it will depend on appraisals. He recommended tabling discussion at this time. Ms. Simchick said again she was concerned that playing with resolution language may jeopardize future grants. The Growth Management Director said given what has just occurred in the legislature, she is not sure if any grants will move forward, and if they do we can always come back and change the language again. MOTION by Ms. Simchick and SECOND by Mr. Wolff to make the committee minus the marine biology/eco-tourism for the Council member not here carried on a voice vote of 3-1 (Coy absent -Hill nay). Ms. Simchick said in reference to the first three bullet points, she would like to make the members the City Manager, Chamber executive, and the two commercial fisherman. Mr. Hill agreed that those four positions are done. 9 Regular City Council Meeting May 13, 2009 Page Ten The City Clerk pointed out that motions are not necessary for appointment, but rather that they should make nominations, and then she will call the roll if there is more than one nomination. Business Member in the District Ms. Simchick nominated John Conway. Mayor Gillmor nominated Lisanne Monier. Roll call resulted in appointment of John Conway 3-1 (Gillmor -Monier) Historian or Resident-at-Large Mr. Hill nominated Lisanne Monier. Mayor Gillmor nominated Mr. Neglia Roll call resulted in appointment of Sal Neglia 3-1 (Hill -Monier) Mayor Gillmor said the other member position will be revisited at the next meeting at when there are five members present. 09.003 B. Natural Resources Board 1s~-1s2 (City Clerk Transmittal, Application, Board Member List, Ad) i. Interview, Unless Waived, Appoint One Regular Member Mr. Hill nominated Barbara Salmon, and being no other nominations, she was appointed. 09.087 C. Appoint City of Sebastian Representative to the Countywide Census 2010 Complete 193-211 Count Committee (City Clerk Transmittal, IRC Commissioner Flescher Letter, Press Release, Letters of Interest) Mr. Hill asked if this appointment should be an elected official. The Clerk noted the letter from Commissioner Flescher indicated the position should be a city representative appointed by City Council. Ms. Ware, Englar Drive, introduced herself, said she is interested in genealogy which is a part of this and she would like to be a part of the committee. Ms. Simchick nominated Ms. Ware. The Clerk noted Ms. Gunter was out of town. There were no more nominations and Ms. Ware was appointed. 9. PUBLIC HEARINGS 09.069 A. Ordinance No. 0-09-04 -Park Provisions Re: Leashes in Dog Park (City Clerk 213-21s Transmittal, City Attorney Transmittal, 0-09-04) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING ARTICLE I, CHAPTER 74, SECTION 74-4(a)(8) OF THE CODE OF ORDINANCES, RELATING TO DOG PARKS, PROVIDING FOR EXCEPTION TO GENERAL PROHIBITIONS REGARDING DOGS IN CITY PARKS, REPEALING CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. (PJ AD 5/2/09) 10 Regular City Council Meeting May 13, 2009 Page Eleven The City Attorney read the title of Ordinance No. 0-09-04 and Mayor Gillmor opened the public hearing at 9:14 p.m. and explained when the dog park was approved he found the code for dogs to be on leashes to be inconsistent and this would provide for an exception in the dog park. MOTION by Ms. Simchick and SECOND by Mayor Gillmor to approve Ordinance No. 0- 09-04. Mr. Wolff asked what defined the parameter of the dog park as to when the dogs can be off their leash. The City Attorney said the City Manager will have the authority to design rules and regulations for the dog park. Result of the roll call vote: Ayes: Simchick, Wolff, Gillmor, Hill Nays: None Absent: Coy Passed 4-0 10. UNFINISHED BUSINESS 09.058 A. Flag Pole Project Conceptual Approval (City Manager Transmittal, Budget, 217-219 S u rve The City Manager said he wanted to refresh Council about the project and go over the budget. He noted the new plan includes more landscaping, the County would need to approve the construction plan, and sought approval to move forward or modify. Mr. Wolff asked the City Manager if he anticipated holding ceremonies at this location and he said he did not, but it beautifies the entrance to the City. In response to Ms. Simchick's question about the color of the stamped concrete, the City Manager said he would take direction, but he wanted to match the reddish-brown color. Damien Gilliams, 1623 US 1, said this is a poor use of the taxpayer's money and suggested a reader board or "Six Old Grouches" sign at the location. Result of the roll call vote: Ayes: Wolff, Gillmor, Hill, Simchick Nays: None Absent: Coy Passed 4-0 The Clerk noted there was not a motion. MOTION by Mayor Gillmor and SECOND by Mr. Wolff to approve the conceptual plan of the flagpole. 11 Regular City Council Meeting May 13, 2009 Page Twelve 11. PUBLIC INPUT Public Input for each individual is five minutes; however, it can be extended or terminated by a majority vote of Council members present. Bruce Zingman, Sebastian Property Owners Association, invited the public to participate in the Keep Indian River Beautiful Great American Clean Up to be held Saturday, May 16th at 9:00 a.m. and presented Ms. Simchick a plaque for participating in last year's event. Damien Gilliams, 1623 US 1, said the City of Vero Beach was planning to have a medial clinic for their employees and asked if the City planned to participate with Vero. Ms. Simchick advised him that the City Manager planned to review their first year figures. Mr. Gilliams noted $500,000 was moved from the recreational impact account to the CRA account to provide a rest room facility for Main Street improvement project and suggested some one look into that use of the impact fee. 12. NEW BUSINESS 09.090 A. Initial FY 2010 CIP Projects (City Manager Transmittal) 221 The City Manager invited Council to add or shuffle the projects he described listed on circle page 221. He noted Barber Street drainage was not on the list but should be considered; there will be cost savings with the mowing RFP; and Council may reconsider the Community Center. There was no objection to his presentation and the City Manager said the next time Council would see the projects will be during the CIP workshop. Mayor Gillmor thanked him for keeping Council up to date. Ms. Simchick asked him to prioritize Powerline Road since we have escrow funds. Mr. Wolff asked him to prioritize the projects indicating the funding source and noted the underground electricity might not be a priority. 13. CITY ATTORNEY MATTERS -none. 14. CITY MANAGER MATTERS The City Manager reported the Indian River Drive/Main Street project is coming along nicely except for light complaints at the Heritage Park section which staff is addressing. He reported the Farmers Markets RFP has gone out and Council will be able to interview responding organizers in mid-June. 12 Regular City Council Meeting May 13, 2009 Page Thirteen He said the Schumann basketball court RFP would be opened tomorrow and he will have a contract to Council at the May 27th or June 10th meeting. He said the ditch and swale bids were opened yesterday and he planned to also have this contract to Council at the May 27th or June 10th meeting. He said staff is negotiating the professional services engineering agreement and Powerline Road agreement and these contracts would also come back within the next few weeks. 09.021 A. Update on Billboards The City Manager distributed a draft billboard design with slogans the Billboard Committee has chosen noting the Committee plans to come back to Council in the upcoming weeks. Ms. Simchick thought the City logo was to be depicted but did not have to be. Mr. Hill thought the Committee was moving in the right direction. Mr. Wolff suggested Paris Productions should provide more slogans. 15. CITY CLERK MATTERS 09.091 A. Discuss and Direct Regarding Newspaper Advertisin~y of City Council Agendas 223-227 (City Clerk Transmittal, Cost Breakdown, Survey) The City Clerk explained she brought this before Council in an attempt to save money and would follow Council's direction. Ms. Simchick noted the Clerk investigated other cities and would support the Clerk's recommendation. MOTION by Mayor Gillmor and SECOND by Mr. Hill to no longer advertise in the newspaper but how other clerks advertise. The Clerk offered to gather a-mail addresses of those who wish to receive the agenda electronically. There was no public input. The motion carried on a voice vote of 4-0. (Coy-absent) 16. CITY COUNCIL MATTERS A. Vice Mayor Hill Mr. Hill said he enjoyed the debate tonight, respected the opinions of other members, and looked forward to future debate. B. Council Member Coy -absent. 13 Regular City Council Meeting May 13, 2009 Page Fourteen C. Council Member Simchick Ms. Simchick reiterated for the public that the City Manager is working on diming the new lights at the Main Street project. She noted citizens are seeking the City Manager's opinion and gave him kudos. D. Council Member Wolff Mr. Wolff said it was a privilege to participate in the Relay for Life event and thanked the organizers of the event. E. Mayor Gillmor Mayor Gillmor invited the public to join the Walk for Life for Cystic Fibrosis at the Royal Palm Point in Vero Beach this Saturday, May 16th 17. Being no further business, Mayor Gillmor adjourned the regular meeting at 9:59 p.m. Approved at the May 2 `' Regular City Council meeting. TEST: ~ f) L<f I ~- U ~ r~ Rich r .Gillmor, Mayor -j%p ally A. aio, MMC -City Clerk 14 Page 1 of 1 Sally Maio From: Andrea Coy Sent: Wednesday, May 13, 2009 1:40 PM To: Alfred Minner Cc: Sally Maio; Robert Ginsburg Subject: Request to Pull Agenda Item Mr. Minner, It is unusual for me to be absent from a council meeting and I apologize for not being there this evening. I am participating in the annual IRSC graduation ceremony this evening with my students and their families. I am writing to request that council consider pulling agenda item 8A tonight and refrain from taking final action on the Waterfront Committee. I have received several calls from residents having concerns with this item and believe that the committee may need further discussion at council. The original need and urgency for establishing this committee has disappeared with our decision not to apply for the Waterfront Florida Partnership grant. Before we rush into forming a committee, I believe we should re-evaluate the purpose and/or need for the committee. We also should re-look at the categories of people and either change the qualifications or actively recruit persons with historical and eco-tourism backgrounds since we did not receive responses from anyone in these categories. I would ask that the City Manager, or City Attorney read this request at the beginning of the meeting under agenda modifications. Thank you for your consideration, Andrea Coy 5/13/2009