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HomeMy WebLinkAbout06172009SpecialCtTI' OF C ~r~~y HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL SPECIAL MEETING CHARTER OFFICER EVALUATIONS WEDNESDAY, JUNE 17, 2009 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA PURPOSE: Charter Officer Evaluations CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 09.017 4. CHARTER OFFICER EVALUATIONS (R-07-31, Goals 1/09) (Public input is limited to the item on the agenda - R-09-05) A. City Manager B. City Attorney C. City Clerk 5. ADJOURN (Special meetings shall adjourn at 10:00 p. m. - R-09-05) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are Aired Live on Comcast Channel 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-09-05 Regular City Council Meetings Public input is ALLOWED under the headings: / Consent Agenda / Public Hearings / Unfinished Business / New Business / Public Input Public input is NOT ALLOWED under the headings: / Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); / Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); / City Council Matters / Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES, however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Chair to Control Meeting In controlling the meeting during public input, the Chair will take the following actions: / First Offense -verbal warning to move on. / Second Offense -offender is directed to be seated. / Third Offense (refusal to be seated or other disruptive acts -offender will be asked to leave the premises) Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. A SIGNUP SHEET IS LOCATED ON THE BACK TABLE FOR ANYONE WHO WISHES TO SIGN UP TO BRING NEW BUSINESS TO THE COUNCIL. IN THE EVENT A MEETING IS NOT FINISHED AND WE DO NOT GET TO "PUBLIC INPUT", AND YOU HAVE SIGNED THE SHEET, YOUR NAME AND SUBJECT WILL BE CARRIED TO THE BEGINNING OF THE NEXT AGENDA. Any provisions of the procedures resolution maybe suspended for good cause by affirmative vote of at least three Council members. The good cause shall be stated on the record. RESOLUTION NO. R-07-31 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR PROCEDURES FOR CHARTER OFFICER EVALUATIONS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council deems it appropriate to set goals for its Charter officer and conducts its review in the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: SECTION 1. CHARTER OFFICER GOAL SETTING. City Council shall bi-annually set and review goals and objectives for the City Manager, City Attomey and City Clerk at public City Council meetings in January and in July. SECTION 2. CHARTER OFFICER EVALUATION PROCEDURES. City Council shall receive evaluation forms for the City Manager, City Attomey and City Clerk as well as the current cost of living adjustment percentage being provided to the Communications Workers of America (CWA) from Human Resources staff by May 1St of each year. Subsequent to receipt of information provided as set out above, each City Council member shall prepare an evaluation for the City Manager, City Attorney and City Clerk by using the forms provided or by writing a narrative or in whatever form each deems appropriate. Each City Council member shall also conduct an oral interview with each of the Charter Officers on an individual basis prior to meeting in public for a final evaluation. City Council shall conduct a Special Meeting in June of each year to publicly evaluate and act upon any merit increases for the City Manager, City Attorney and City Clerk. SECTION 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. EFFECTIVE DATE. This Resolution shall take effect upon its adoption. The foregoing Resolution was passed for adoption by Council Member NeQlia , was seconded by Council Member simchick ,and upon, being put to a vote, the vote was as follows: Mayor Andrea Coy aye Vice Mayor Sal Neglia aye Council Member AI Paternoster aye Council Member Dale Simchick aye Council Member Eugene Wolff aye The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of August 2007. ATTE ~T: Sally A. Mai MMC City Clerk (SEAL) Approved as to Form and Content for Re ' by City of Sebastian Only: i Rich Stringer, i A omey CITY OF SEB TIAN, FL IDA ay: Andrea Coy, Mayor Regular City Council Meeting January 28, 2009 Page Two 7. ITEMS CARRIED FORWARD FROM JANUARY 14 2009 REGULAR MEETING 08.014/09.017 A. Review and Set Goals for Charter Officers in Accordance with Resolution R-07-31 ~-s City Clerk Transmittal, R-07-31, Minutes Excerpts) Mayor Gillmor commended all three officers for their excellent professional service to the City of Sebastian. His goals were as follows: For the City Manager, he was asked to delegate more and expect excellence; look for new revenue sources; continue to watch out for the City's interests in the ISBA process; continue to work on an economic development plan; streamline the growth management process; provide more frequent a-mail updates; ensure the MIS Dept. has the system it needs to import/export the City's information-maybe report where we are lacking and can improve; jumpstart the budget process and continue working on the HCP Plan and Airport Layout Plan. The City Attorney was asked to be the legal watchman for the City; continue working on the economic development plan; continue to watch out for Sebastian's interests in the ISBA process; begin working on the land development code; and provide a synopsis of what litigation cases are pending, perhaps at each meeting. The City Clerk as well as her staff were commended for the job they do and urged to continue. Discussion took place on a recommendation by Mayor Gillmor to purchase laptops and go to paperless agenda packets to save money. The rest of Council said they preferred to have books. Mr. Wolff encouraged the Clerk to come forward with ideas for the community and suggested working with citizens to see if Laserfiche can be made easier to navigate. B. Council Member Simchick 09.020 i. City Planning: A Time for Vision and Goal Setting Ms. Simchick cited a 1998 visioning process and said goal setting needs to be done again to see who we are and where we want to go. 09.021 ii. Tourism Ms. Simchick said the City offers so much for the day tripper and that she had envisioned an historical trail in Sebastian along Indian River Drive, Main Street, US 1 and Louisiana Avenue showing the different sites in Sebastian, noting there are two designated historical districts in Sebastian out of 200 in the State. She said she would like to include businesses in the trail and requested a tourism meeting in April. After some discussion it was the consensus of Council to hold a workshop on March 18tH and invite Pelican Audubon Society, Sebastian Historical Society, Friends of St. Sebastian River, the Chamber of Commerce and anyone else anyone can think of to share ideas on tourism. At this time, Damien Gilliams requested to speak on the previous items, and suggested recycling for commercial business, a citizen's academy, seeking ways to raise revenues, put the City checkbook on the website, hire a business liaison, open an environmental center, move the Chamber to the City Hall complex, get a lobbyist, have 2