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HomeMy WebLinkAbout06242009~~ "'i ~+ ~ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, JUNE 24, 2009 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY REINSPECTED /N THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are Attached to the Back of the Agenda 09.105 1-4 1. CALL TO ORDER 2. INVOCATION -Rabbi John Goldring, Congregation Beth EI 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Reading of Resolution No. R-09-24 and Presentation of Plaque in Honor of Police Chief James Davis A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, HONORING CHIEF JAMES A. DAVIS' EIGHT YEARS OF DEDICATED SERVICE TO THE CITIZENS OF SEBASTIAN, PROVIDING FOR CONFLICTS; PROVIDING FOR EFFECTIVE DATE. 09.105 09.106 5 09.107 7 B. Formal Announcement of Appointment of Michelle Morris as new Chief of Police C. Employee of the 4th Quarter 2008 Police Detective Theo Robinson D. Employee of the 1St Quarter 2009 Building Department Administrative Supervisor Karen Park 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 9-23 A. Approval of Minutes -June 10, 2009 Regular Meeting 09.105 B. Formal Approval of R-09-24 -Chief Davis (R-09-24) 1-4 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, HONORING CHIEF JAMES A. DAVIS' EIGHT YEARS OF DEDICATED SERVICE TO THE CITIZENS OF SEBASTIAN, PROVIDING FOR CONFLICTS; PROVIDING FOR EFFECTIVE DATE. 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 9. PUBLIC HEARINGS -None 10. UNFINISHED BUSINESS 09.021 A. Billboard Concept Approval 25-44 11. PUBLIC INPUT Public Input for each individual is five minutes; however, it can be extended or terminated by a majority vote of Council members present. 12. NEW BUSINESS 09.086 A. FLC Annual Conference 45-50 (City Clerk Transmittal, Letter, Form, Outline) i. Designate Voting Delegate ii. Resolution Proposals 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. Council Member Wolff B. Mayor Gillmor C. Vice Mayor Hill D. Council Member Coy E. Council Member Simchick 17. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to one half hour by a majority vote of City Council) 2 HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are Aired Live on Comcast Channel 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. coming meetings: July 8, 2009 - CIP Wo-icshop - 5:30 pm July 8, 2009 -Regular Meeting - 6:30 pm July 22, 2009 -Regular Meeting - 6:30 pm August 12, 2009 -Regular Meeting - 6:30 pm August 24, 2009 -Council Budget Wo-icshop - 6 pm August 26, 2009 -Regular Meeting - 6:30 pm 3 PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-09-05 Regular City Council Meetings Public input is ALLOWED under the headings: / Consent Agenda / Public Hearings / Unfinished Business / New Business / Public Input Public input is NOT ALLOWED under the headings: / Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); / Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); / City Council Matters / Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES, however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Chair to Control Meeting In controlling the meeting during public input, the Chair will take the following actions: / First Offense -verbal warning to move on. / Second Offense -offender is directed to be seated. / Third Offense (refusal to be seated or other disruptive acts -offender will be asked to leave the premises) Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. A SIGNUP SHEET IS LOCATED ON THE BACK TABLE FOR ANYONE WHO WISHES TO SIGN UP TO BRING NEW BUSINESS TO THE COUNCIL. IN THE EVENT A MEETING IS NOT FINISHED AND WE DO NOT GET TO "PUBLIC INPUT", AND YOU HAVE SIGNED THE SHEET, YOUR NAME AND SUBJECT WILL BE CARRIED TO THE BEGINNING OF THE NEXT AGENDA. Any provisions of the procedures resolution maybe suspended for good cause by affirmative vote of at least three Council members. The good cause shall be stated on the record. 4 an a SE~T~-N ~~ Subject: R-09-24 -Honoring Police Chief Agenda No: ~ ~' , ! 0 Jr James A. Davis Department Origin: City Clerk's Office City Clerk: Approved for Submittal by: City Attorney: Date Submitted: 6/18/09 For Agenda of: 6/24/09 City Manager Exhibits: R-09-24 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT Formal announcement of James A. Davis, Police Chief, City of Sebastian, request to retire and hand over duties to Michelle Morris, Deputy Police Chief, City of Sebastian. RECOMMENDED ACTION Adopt R-09-24 and reluctantly accept Chief Davis' request. 0 O RESOLUTION NO. R-09-24 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, HONORING CHIEF JAMES A. DAVIS' EIGHT YEARS OF DEDICATED SERVICE TO THE CITIZENS OF SEBASTIAN; PROVIDING FOR CONFLICTS; PROVIDING FOR EFFECTIVE DATE. WHEREAS, James A. Davis began his career to protect and to serve by enlisting in the U. S. Marine Corp after high school graduation; served nearly 31 years with the Beverly Hills, Michigan, Public Safety Department, advancing from rookie to department head; instigated an intensive transition of combining the Indian River Shores, Florida traditional police and fire departments to one Public Safety Department; served as an undersheriff for Indian River County's Sheriff's Office; served as the City of Sebastian's interim police chief from January 2001 until promoted to chief in July 2001; and WHEREAS, during his tenure with the City, he has overseen the creation of the marine, motorcycle, K-9 units, as well as, the special response team for the Sebastian Police Department; and WHEREAS, one of his notable accomplishments was the implementation of the 911 Dispatch Call Center which greatly improved response time for the residents; and WHEREAS, in his dedication to the continuation of City operations, he served as acting city manager from February 2005 to June 2005. WHEREAS, Chief Davis has submitted his request to retire his post as the Police Chief of Sebastian as of June 25t", 2009. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, the City of Sebastian reluctantly accepts his request and thanks him for his contribution to the quality of life; and extends best wishes to him and his family upon his future endeavors. Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon adoption. The foregoing Resolution was moved for adoption by Council Member . The motion was seconded by Council Member and, upon being put into a vote, the vote was as follows: Mayor Richard Gillmor Vice Mayor Jim Hill Council Member Andrea Coy Council Member Dale Simchick Council Member Eugene Wolff CITY OF SEBASTIAN, FLORIDA The Mayor thereupon declared this Resolution duly passed and adopted this day of , 2009. By: ATTEST: Sally A. Maio, MMC City Clerk Richard H. Gillmor, Mayor Approved as to form and legality for reliance by the City Of Sebastian only: Robert A. Ginsburg, City Attorney z QiY OF S~E~~TL~ .-. _ ~.:> _~ --_=-. HOME OF PELICAN ISLAND EMPLOYEE OF THE 4th QUARTER 2008 THEO ROBINSON DETECTIVE POLICE DEPARTMENT Officer Theo Robinson has been a Sebastian Police Officer since 1999. He is currently serving as a narcotics detective. His previous assignments have included Patrol and Special Operations. He has been a Motorcycle Traffic Officer and is a current member of the Special Response Team. He has served as a member of the Traffic Safety Committee; he coordinates the employee fitness program, teaches defensive tactics to police officers and is a Field Training Officer. He is one of two Drug Recognition Experts in the County. He has received numerous awards from civic organizations and a special recognition from the Mothers Against Drunk Driving for his dedication and competence in DUI investigations. After completing a two year assignment with the Indian River County Narcotics Unit (M.A.C.E.), Detective Robinson was assigned in September 2008 to work narcotics cases in the City of Sebastian. He willingly accepted the challenge to work without a partner in a dangerous atmosphere and a target rich environment. Detective Robinson s first arrest in the City netted over $2,000 in cash which was subsequently forfeited to the Police Department. During the next three months Detective Robinson made thirty three arrests and seized more than thirteen hundred illegal pills off the streets of Sebastian. In addition to the arrests, Detective Robinson has seized over thirty thousand dollars in assets, another $10,000 in cash, four vehicles, asawed-off shotgun and three handguns. Detective Robinson has also taken on an assignment to work with the D.E.A. Task Force, being the first Sebastian Officer to serve in this capacity. Some might say that he is just doing his job. The reality is that he has performed many of these tasks on his own just because he cares about Sebastian. Officer Robinson has excelled beyond the expectations of normal duty and deserves to be recognized as our Employee of the 4th Quarter 2008. Detective Robinson is unable to attend this evening's presentation, but it is with great pleasure for us to publicly thank him for his dedicated service. C~9 ic(o cm ~ S~~A~T~I HOME OF PELICAN ISLAND EMPLOYEE OF THE 1sT QUARTER - 2009 KAREN PARK ADMINISTRATIVE SUPERVISOR BUILDING DEPARTMENT Karen is an outstanding employee. Karen's wonderful spirit, quick wit, and southern bell charm, compliments her ability to play a very important role in the Building Department. Karen came to us in December of 2005 with several years of experience from the Indian River County Building Department. In Sebastian, Karen has been an outstanding role model and has brought fresh ideas to the Building Department. In addition to her regular administrative duties, Karen has been instrumental in helping the Building Official to formulate department policies and procedures, organize files, update all Building Department forms and guidelines and make them available to the public through our website. She has also headed up the permit and plan scanning process for permanent record keeping of all our permit files. These achievements have been vital towards helping the Building Department's goal to provide excellent customer service. Over the past several years Karen has endured the reduction in staff in the Building Department and has effectively taken on new roles and responsibilities without missing a beat. Recently at the end of 2008 Karen voluntarily completed training and passed a difficult exam to become an International Code Council Certified Permit Technician. Karen is a dedicated employee and sets a positive image for all to follow. She is well liked by her fellow employees and is always willing to assist others. Karen's recognition as Employee of the 1St Quarter 2009 is awell-deserved honor. Therefore Karen, it is with great pleasure that I present this plaque and savings bond in recognition of your achievements and dedication to the City of Sebastian. "An Equal Opportunity Employer" Celebrating Our 75th Anniversary /~~. ~~ Ee,AS~r ~- , HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JUNE 10, 2009 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3 4 5 Mayor Gillmor called the Regular Meeting to order at 6:30 p.m. The invocation was given by Pastor Brothers, First Baptist Church of Sebastian. The Pledge of Allegiance was recited. ROLL CALL City Council Present: Mayor Richard H. Gillmor Vice-Mayor Jim Hill Council Member Andrea Coy Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Records Program Manager, Donna Cyr Airport Director, Joseph Griffin Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Growth Management Manager, Jan King Deputy Police Chief, Michelle Morris Police Captain, Greg Witt MIS Systems Analyst, Robb Messersmith DRAFT AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members The City Manager requested that items 12F and 12G be pulled from the agenda, citing that item 12F needs more homework and for item 12G the individual making the request could not be at the meeting. MOTION by Mr. Hill and SECOND by Ms. Coy to remove items F and G carried on a voice vote of 5-0. T Regular City Council Meeting June 10, 2009 Page Two 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. Ms. Coy announced the Sebastian Clambake slogan contest and said entries can be submitted to sebastianclambakeCa~hotmail.com and that beneficiary applications for funding from the festival proceeds can be submitted to the same address. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 1-11 A. Approval of Minutes -May 27, 2009 Regular Meeting 09.097 B. Renew FDEP Submerged Lands Lease for Twin Piers (City Manager Transmittal, 13-21 Lease) 09.098 C. Approve Edward Byrne Memorial Justice Assistance Grant (JAG) -American 23-41 Recovery and Reinvestment Act of 2009 -State Solicitation and Purchase of ID Fingerprint Live Scan System with Child ID, Automated Fingerprint ID System and 3 Remington 870 Shotguns with Grant Funds (Grant Application, Price Quotes) 09.095 D. Approve Kimley-Horn Non-Exclusive Agreement for Continuing Professional 43-56a Engineering Consulting Services (City Manager Transmittal, 6/4/09 Rates Letter) MOTION by Ms. Simchick and SECOND by Ms. Coy to approve the consent agenda. Result of the roll call: ~, .... AYES: Gillmor, Hill, Coy, Simchick, Wolff "~~ " NAYS: None -` ~'~~~ , Passed 5-0 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 09.003 A. Natural Resources Board 57-64 i. Interview, Unless Waived and Fill One Vacant Regular Member Position (City .Clerk Transmittal, Application, Member List, Ad) City Council briefly interviewed Eric Spokas, who gave his background. Ms. Coy nominated Mr. Spokas and Ms. Simchick seconded the nomination. Being no other nominations, Mr. Spokas was appointed to the regular member position. l(~ 2 Regular City Council Meeting June 10, 2009 Page Three 9. PUBLIC HEARINGS -None 10. UNFINISHED BUSINESS 09.053 A. Resolution No. R-09-23 -Temporary Waterfront Committee -Clarifying 65-68 Jurisdiction (City Attorney Transmittal, R-09-23) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE TEMPORARY WATERFRONT COMMITTEE; AMENDING RESOLUTION NO. 09-17; CLARIFYING THE COMMITTEE'S JURISDICTION; PROVIDING FOR CONFLICT; PROVIDING FOR A TERM AND AN EFFECTIVE DATE. The City Attorney read R-09-23 by title. MOTION by Ms. Coy and SECOND by Mr. Hill to approve Resolution No. R-09-23. Ms. Simchick questioned why Council was removing language relative to preventing loss from disasters, and Mayor Gillmor said this was proposed at the last meeting because this task was taken care of by City staff. Ms. Simchick suggested keeping the language in, in the event we are able to submit for future grants. The Growth Management Director noted the resolution can be modified at any time in the future and the language of the resolution as proposed more closely matches the Stan Mayfield Grant. Ms. Coy said taking it out provides better focus to the Committee. Mr. Wolff said he thinks there is a power play going on. Mr. Hill said he did not care one way of the other, and that direction to the Committee is what is important. Mayor Gillmor agreed, stating that leaving it in doesn't mean the Committee has to study it. Result of the roll call: ~ ~~~ AYES: Hill, Coy, Simchick, Wolff, Gillmor NAYS: None Passed 5-0 09.096 B. Approve Emergencv Hurricane Debris Removal Contracts with DRC Emergencv 69-93 Services, Crowder-Gulf, and Ceres Environmental Services (City Manager Transmittal, Generic Agreement, Bid Comparisons) MOTION by Ms. Coy and SECOND by Mr. Hill to approve emergency hurricane debris contracts with DRC Emergency Services, Crowder-Gulf, and Ceres Environmental Services. Result of the roll call: AYES: Coy, Simchick, NAYS: None Passed 5-0 Wolff, Gillmor, Hill it T Regular City Council Meeting June 10, 2009 Page Four 11 12 09.099 95-152 PUBLIC INPUT -None. NEW BUSINESS A. Agreement, Masteller Proposal) IZ The City Manager explained the CCNA I Powerline Road from its terminus south Masteller & Moler based on their experti amount of $166,000 being held from the Powerline Road construction. He said tl funds can be used at this time for enginE In response to Mr. Wolff, the City Manac by 2012 and that we could use the escrc the road. The City Manager further expl Powerline Road and described the grid. Mr. Hill questioned whether Roy Street r Orange was the best choice, but if Coun at now. It was noted that Ashbury had c The City Manager said he will be bring Mayor Gillmor asked if we use the esc do the construction what would be the back. The City Attorney said that was an extension. The City Manager said Joe Scozzari suggested it would be ser public before spending the money. The showing the cross sections. In response to Ms. Simchick, the City N throughs and based on preliminary stuc through, and perhaps we could ask the cost if Council wants to look at alternati Roger Skillman, 1711 NW 4th Street, Delr able to access the agenda backup and vi the history of his family in Sebastian, noti assembled property owners in the old ch. City. He said his father would have been choice of engineer, noting that Earl Mash engineer and that hiring him had change integrity and character are 100%. He the they operate, their level of civility and tha ~~ ~,4 ~ ~ l..x~ ~ `''~"` Manager T ~cess, the proposal to design the extension of Main Street to CR512 and recommended in road projects, discussed the escrow in the evelopment of Ashbury Subdivision for City Attorney has opined that the escrow r said we would have to tap into escrow funds ~ funds for design if it is our intention to build ned the proposal to extend Orange Street into been considered and the City Manager said has other alternatives they should be looked Ducted a traffic survey. them ways to the get the road funded. funds for design now and if later on we do not st case scenario and would we have to pay it ably the worst case or we could possibly get is logic in using the escrow now. to have a map showing the grid for the Manager pointed out pages 141-144 Eger said the engineering includes the cross Orange Street is the single best punch ~ineer to include alternatives in at the same iy Beach, Florida, said he appreciates being ~w Council meetings on the website, explained ~g that 25 years ago his father Roger Skillman tubers to provide 100 feet of right-of-way to the Teased with this action tonight, and with the Iler was the City's first staff professional things for Sebastian. He said Masteller's congratulated Council for the manner in which eked them for the opportunity to speak. 4 Regular City Council Meeting June 10, 2009 Page Five Steve Moler, Vice President of Masteller & Moler, addressed City Council, said they look forward to working with staff and said they could add alternatives to the design if requested. He noted there will be public presentations since there are homes that back up to Powerline Road on both sides, and said he appreciated Mr. Skillman's comments. He noted that Earl Masteller was the City's first City Engineer from 1982-1984. Louise Kautenberg, Sebastian, asked whether Orange Street was platted and said the City might want to discuss the extension of Orange. She said she was all for Powerline Road. The City Manager said Orange is platted. Mr. Wolff said it is important to conduct public workshops with residents, due to the impact of the extension. Damien Gilliams cited the difference between this engineering cost to the engineering cost for another project done by another firm, which he had brought to Council's attention. MOTION by Mayor Gillmor and SECOND by Ms. Coy to move forward on this with the money we already have in escrow funds. In response to Mr. Wolff, the City Manager clarified the money in escrow was earning a little more interest than the City's invested funds. Mr. Wolff questioned why we would use the escrow money now and Mayor Gillmor said using escrow puts us in a go mode, and if we commit and then do not construct we have to give the escrow back. Discussion continued among Council members on the merits of using escrow funds versus using City funds for design. Result of the roll call: ®~~T AYES: Gillmor NAYS: Simchick, Wolff, Coy, Hill Failed 1-4 MOTION by Mr. Hill and SECOND by Mr. Wolff to award Powerline Road design agreement to Masteller & Moler in the amount of $176,724 from residual capital improvement funds. Result of the roll call: AYES: Wolff, Gillmor, Coy, Simchick, Hill NAYS: None Passed 5-0 09.100 B. Public Works Compound Discussion (City Manager Transmittal w/Attachments) 153-155 The City Manager said staff provided costs relative to the landscaping or relocation of the compound but was offering no recommendation at this time, though he would provide a recommendation if that is what Council wanted. 13 Regular City Council Meeting ~~ June 10, 2009 Page Six 1 ~f Mayor Gillmor said he thought we would have to move it which will take time, but it is imperative that we screen it and make it Imok as pretty as we can. He requested direction to the City Manager to make it look better: Ms. Simchick said we need to get the project included in the CIP and concurred with beautification at this time. Ms. Coy said she would like to move it, a d said it will take years to grow trees to screen it. She asked if it was possible for us to s II the property and suggested working with the adjacent property owner. The City Manager said it was possible, a screen now and also to move it at a later the CIP would be coming before them sh 1 asked if it was the consensus of Council to me, he would move in that direction, noting rtly. Mr. Hill said we all agree, and there was consensus five years ago to move it, but it will take a couple of years to do. He said he ould not agree with anything short of a landscape plan that meets the provisions f the 512 overlay, that we should lead by example. He said if we are going to move it we should not spend that type of money. Ms. Simchick expressed concern for The City Manager said there have been tested, noted the grant for DEP remedia contamination that needs remediation b diesel fuel in the soil. He stated there ~ mental issues because of the type of use. ~derground storage issues and it has been ~n had been cut off, said there is a plume of it is not high level, noting it was low level no drinking water environmental danger. Mr. Wolff said the compound has been th any of us from coming, it is a bit more vis speak of selling, suggested a manageme possible and then put some screening pl< compound. many years and the look of it did not stop now, it is premature in a deep recession to team site visit to reorganize the site if in place until we have the ability to move the Mr. Hill noted the problem came about w n CR512 was split which opened up the compound, and the Clerk noted the twin irs project was early 90s. Damien Gilliams suggested taking anoth look at current regulations for permits for clearing subdivisions, and agreed with gr~en fencing and landscaping. The City Manager said a motion would bel appropriate for an expenditure up to $20,000, that the landscape plan would only take administrative review, noting this section of the "triangle" is not a part of or governed by ax,512 or Riverfront Overlay District regulations. MOTION by Mayor Gillmor and SECONDI, by Mr. Wolff to authorize the City Manager to spend up to $20,000 to make it pretty. ', Result of the roll call: AYES: Wolff, Gillmor, Coy, Simchick, Hill NAYS: None Passed 5-0 6 Regular City Council Meeting June 10, 2009 Page Seven 09.101a C. Approve First Reading of Ordinance No. 0-09-09 -Mustacchia Property 157-172 Annexation and Schedule 2"d Reading and Public Hearing for July 8, 2009 - 3 Acres West of US 1 Between Shady Rest MH Park and St. Sebastian Church (GMD Transmittal, 0-09-09, Map, Staff Report, Letter of Request, Chapter 171.044 FS) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF LAND CONSISTING OF 3 ACRES, MORE OR LESS, LOCATED WEST OF U.S. 1 BETWEEN SHADY REST MOBILE HOME PARK AND ST. SEBASTIAN CATHOLIC CHURCH; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR AN EFFECTIVE DATE. The City Attorney said the next three items C, D and E are ordinances for first reading, noting the first two are legislative in nature and the third, zoning isquasi-judicial matter, so for that item Council will deal with quasi-judicial procedures such as swearing in. The City Attorney read Ordinance No. 0-09-09 by title for first reading, and said if passed the second reading is tentatively scheduled for July 8, 2009. In response to Mayor Gillmor's question as to whether Council should take input first or would it be appropriate to make a motion at this time, the City Attorney said either way would be fine. Mayor Gillmor called for a motion. MOTION by Ms. Coy and SECOND by Mayor Gillmor to approve first reading of Ordinance No. 0-09-09. Mayor Gillmor then opened the item to the public. John King, 935 Sebastian Boulevard, briefly addressed Council representing the owner, Mr. Mustacchia, who, he said, was in Italy. Mr. Wolff noted a letter stating that the City had agreed to waive fees on page circle 170, asked if there were costs involved in this voluntary annexation application and if so, the costs should be borne by the applicant and not City taxpayers. Ms. Grohall confirmed there are fees involved for legal notices. Mr. Hill asked the reason the fee was waived. The City Manager said this property is an enclave and annexing it will increase the City's taxable value. Mr. Wolff said it did not seem right for the taxpayer to enrich someone in this way and Ms. Coy asked if Shady Rest paid a fee and if so, would have a hard time with the waiver to be equal with the neighbor. Ms. Simchick agreed with staying with the same policy for all and then would be in favor of the annexation. The City Manager said the fee would have been $3300, said this commercial annexation would benefit the taxpayers by increasing the total assessed value and it was a win-win situation for both parties, but if Council wished to it could table the matter. In response to the Mayor, he cited the property's current assessed value, to which the Mayor responded it would take the applicant five years to pay us back. Mr. Hill said the reduced workload on staff for this annexation with the same fee and the benefit to the City may be an argument for the waiver. I5 P Regular City Council Meeting June 10, 2009 Page Eight DR6~F7 Ms. Simchick said there should be no waivers and favors and we have to be consistent to all and would not annex. She said there are rules and fees on the books and perhaps at a later date we can discuss adjusting application fees based on size. Mayor Gillmor said he agreed and did not want to seta ;precedent. Mr. Wolff expressed concern for considering millage rate increases and then looking at waivers for applications. i John King said his client was sent a lettef by the City to annex his property with an offer to waive all the fees so we did not have n enclave. He suggested they go through the first reading and then see what happens. He said they have spent time and money based on that letter. Mr. Hill said this wa a game changer if we presented the offer. Ms. Simchick said she would like to see t e letter, perhaps tabling would be the best thing, she said she had problems in the st with staff showing up at an auction and saying they would be willing to change z Wing, and was concerned for precedent. Mr. Wolff said the Council packet has a letter that shows the applicant had requested the waiver. Mr. King said this was their resp nse to the City's letter, said he hoped we could continue with the first reading, and he co Id contact the applicant and resolve it by July 8cn Mr. Hill said he would rather have staff to Council rather than imposing a manc rk it out with the applicant and then come back Ms. Simchick suggested a break so the letter. Management Director could get the Mayor Gillmor called recess at 8:15 pm aid reconvened the meeting at 8:29 p.m. All members were present. Staff provided an a-mail showing that the City had made the offer of the waiver for the client to annex into the City (see attached . Result of the roll call: AYES: Hill, Coy, Simchick ~ NAYS: Gillmor, Wolff Passed 3-2 09.101 b D. Approve First Reading of OrdinanQe No. 0-09-10 - Mustacchia Property Land 173-186 Use Amendment and Schedule 2 Readin and Public Hearin for Jul 8 201 - 3 Acres West of US 1 Between had Rest MH Park and St. Sebastian Chi (GMD Transmittal, 0-09-09, P & Z Minutes. Aoolicationl AN ORDINANCE OF THE CITY OF SERA TIAN, FLORIDA, APPROVING AN AMENDMENT TO THE COMPREHENSIVE PLAN WHICH AMENDS HE FUTURE LAND USE MAP TO DESIGNATE AN INITIAL LAND USE CLASSIFICAITON OF RIVERFRO T MIXED USE (RMU) FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION OF LO -DENSITY RESIDENTIAL, UP TO 6 UNITS PER ACRE (L-2) FOR LAND CONSISTING OF 3 ACRES, MO E OR LESS, LOCATED WEST OF U.S. 1 BETWEEN SHADY REST MOBILE HOME PARK AND ST. SEBA TIAN CATHOLIC CHURCH; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FO CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 8 /~ Regular City Council Meeting June 10, 2009 ~ ~~ Page Nine The City Attorney read Ordinance No. 0-09-10 by title. MOTION by Ms. Coy and SECOND by Mr. Hill to approve the first reading on 0-09-10. Joe Scozzari said Council did not have public input on the previous item and Council Members noted they did. Mr. Scozzari said John King is involved with Growth Management because his wife is involved with Growth Management, that he spoke with the City Manager who said he authorized the Growth Management Director to do this and it should be in writing. Damien Gilliams asked who wrote the letter, and Ms. Simchick said it is from Rebecca Grohall. Mr. Gilliams said Council and not staff sets policy and that all annexation fees should be waived. He said he has property near this property and he never received a letter on this and was told this is a first reading and not a public hearing. He asked how staff is authorized to waive fees. Ms. Simchick said the Growth Management Director was authorized by the City Manager. Mr. Gilliams said he had nothing against the realtor, but asked the Council to do the right thing. Ms. Simchick said for the record, Council received a copy of the letter and there is a time limit for the waiver. Mr. King said it is unfair to hold anything against his client because his wife works for the City, that his client did not initiate this, that the City of Sebastian made an offer, his client agreed to accept it, and if the City is unwilling to do it, they should tell him what they want and he will convey it to his client. He said Council should not allow anyone to badger its staff. Mr. Wolff apologized and said it is unconscionable that he has to come to the podium to defend himself, said it is clear the City came to his client. He asked if the property was on the market at this time or has it been listed in the last year or two. Mr. King said it was listed in the past, though it is not listed now, they are talking to people about purchasing it but do not have a hard contract. In response to Mr. Wolff's question on the price, Mr. King said the agent who had it listed was not in his office but would guess it was around $1 M. He said they had to do a hard sell to get the applicant to agree to annex into the City, so if it is going to cost him, he did not know if he would annex. Mr. Hill noted we have already moved past the question of annexation and this is a matter of land-use. Result of the roll call: AYES: Hill, Coy, Simchick, Wolff NAYS: Gillmor Passed 4-1 y (7 Regular City Council Meeting June 10, 2009 Page Ten 09.101 c 187-198 l8 E. DRAFT No. Amendment and Schedule 2"° Re~dinq and Public Hearing for Juty 8. 2009 - 3 Acres West of US 1 Between Sh Rest MH Park and St. Sebastian Church ~GMD Transmittal, 0-09-09, P & Minutes, Application) (This issue is Quasi- Judicial i AN ORDINANCE OF THE CITY OF BASTIAN, FLORIDA, APPROVING AN INITIAL ZONING CLASSIFICATION OF COMMERCIAL RIVE RONT (CR) FOR ANNEXED LAND WITH A PRIOR COUNTY ZONING DESIGNATION OF RESIDENTIAL ULTI-FAMILY, UP TO 6 UNITS PER ACRE (RM-6) FOR LAND CONSISTING OF 3 ACRES, MORE OR L SS, LOCATED WEST OF U.S. 1 BETWEEN SHADY REST MOBILE HOME PARK AND ST. SEBAS IAN CATHOLIC CHURCH; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCE IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DAT . Mayor Gillmor noted this issue is quasi ju Iclal and confirmed with the City Attorney that anyone wishing to speak would be sworn The City Attorney read Ordinance No. 0-~9-11 by title. He then said this is a first reading and then offered his quasi-judicia hearing procedures list to the Mayor. Mayor Gillmor gaveled and opened the h~aring and asked for disclosure of ex-parte communications. There was none disclos d. The City Clerk swore in all who intended t reconfirming this is a first reading. The Growth Management Director read st first reading and set public hearing for July Mayor Gillmor opened the floor for anyonE Mayor Gillmor opened the floor for anyone Joe Scozzari said this is not a good idea, input about the agent. 0 offer factual testimony on the zoning, ff recommendation to approve the zoning on 8m in favor and there was no input. ,opposed. ~e should not annex it, questioned Mr. King's John King clarified that when the property was listed the agent who listed the property was not in his office at that time, but she now is in his office and has been for the last six months. Mr. Hill again noted we are on zoning. Damien Gilliams said the map in the pack t is confusing and it was explained to him by the Growth Management Director. It was doted that the property over which he was confused was a portion of Shady Rest. Mr. Gilliams then asked the City Attorney he could ask questions of the Growth Management Director, and the City Attorn y responded he could. 10 Regular City Council Meeting June 10, 2009 Page Eleven DR,~~T Mr. Gilliams asked if the potential purchaser of the property had been in her office and she said had been approached by someone interested in purchasing the property. Mr. Gilliams asked for the record if she could tell us what the intended use of the property was, and she answered right now a national fast food chain. Mr. Gilliams noted restaurants with drive throughs are conditional use and Council may want to take this into consideration. Mr. Gilliams asked if Mr. Hill received any campaign contributions from the applicant and if he did, will he withdraw from voting. Mr. Hill said he did receive a contribution, but could not recall the amount. Ms. Simchick said he did not have to answer this question. Ms. Coy asked how many times we are going to go down this road. Mr. Gilliams said maybe you want to get confirmation from the City Attorney. Ms. Coy said Mr. Gilliams has made this inquiry three times and made various allegations against various people sitting up at the dais and has been told there is no conflict of interest in taking a campaign contribution, and said for the fourth time there is no conflict of interest, for the record and asked the City Attorney if this is correct. The City Attorney answered yes. Mr. King said he has been a broker in town for over twenty years, has represented many people in front of Council, potential buyers are looking at several different sites, he is not sure Mr. Hill received campaign funds from the applicant but did receive campaign funds from him. The Growth Management Director read staff recommendation for approval of the zoning to CR on first reading, citing consistency with all regulations and approval by Planning and Zoning. Mayor Gillmor said this is a first reading, said he would vote against it because it did not feel right to him, stating if you do for one you should do it for others and it sounds like a deal and the City shouldn't be making deals. Mr. Wolff said he is frustrated, this has taken an hour and now we hear the land is for sale, first we hear it isn't for sale and then we hear it is, we thought we put this behind us with the auction, the applicant should pay for the annexation and it doesn't feel right. Ms. Simchick said this is not about the applicant but staff, the City created the enclave, but agreed she thought we had gotten behind this with the auction situation. MOTION by Ms. Simchick and SECOND by Ms. Coy to approve on first reading Ordinance No. 0-09-11 Mustacchia property zoning amendment and schedule second reading and public Hearing for July 8, 2009, three acres west of US 1 between Shady Rest MH Park and St. Sebastian Church. Ms. Coy said it was her intention to have a conversation with staff and Council was not precluded to approve but it can be ironed out on July 8th. She apologized to the Kings and said they should not have to be subjected to this. /9 Regular City Council Meeting June 10, 2009 Page Twelve Mr. Hill agreed and then reminded everyone again that this ordinance has nothing to do with fees for annexation. Result of the roll call: AYES: Coy, Simchick, Hill NAYS: Wolff, Gillmor Passed 3-2 ~4CwFT Mr. King thanked Council, said the property is not listed but there is an interested party with whom his agency is negotiating, his agent has had a long term relationship with this buyer, noted the use intended could bring sixty jobs to Sebastian when they find a property that will suit them. He said the party has spent $70,000 in engineering fees so far trying to find a property. He asked for direction and questioned whether the City Manager had authority to negotiate on behalf of Council. Mr. Wolff said what he found it difficult to get a grip on is the property will sell for millions of dollars, that they have spent $70,000 on engineering but can't afford the application fee. Mr. King said his numbers are way off and the number being negotiated is under a million, that it is not a matter of not being able to afford the fee, and said if his company makes a deal he stands behind it. Ms. Simchick said Mr. King wants to know what to tell his client, Council's issue was with staff, and she asked the City Attorney if Council waives this fee, will it set a precedent. The City Attorney said each property is unique, because this has three sides touching City property and US 1 on the other side, if someone came up with the same circumstance they could maybe point to this, but other than that no. Ms. Simchick said since staff did this, Council needs to make it right, that she was not happy with it but that she will talk to the City Manager later. Mr. King said if we are going to end this, let's end it now and not drag it out. He offered that his client may be willing to pay the advertising fee. Ms. Coy said Mr. Minner got us into this and should get us out of it. Mr. Wolff said now that we understand the entire story, he felt that perhaps we should just eat the $3300 and go forward. Mr. King said this annexation started before he ever started dealing with this client. Mayor Gillmor suggested at least being revenue neutral and having them pay $1000 or something in good faith; Mr. Hill said it was a matter of principle, and maybe it was not a mistake, asked if we are going to stand behind what staff did and suggested we can discuss later whether a mistake was made. Ms. Simchick said waiver of fees should only be staff recommendation and ultimately Council should make the decision. 12 ~D Regular City Council Meeting June 10, 2009 Page Thirteen .:,~~ ~~ , y The City Manager requested to speak on the issue, stated there should have been a disclaimer in there, that staff made the error but he takes responsibility and said the buck stops at his desk, said it was unfair to say that this has happened twice, noting staff must make determinations in its dealings with the public, and asked Council to stand in staff's shoes before it passes judgment. He said if there was an error in this it was that it was not presented to Council properly and he would take responsibility for that, but if Council had asked questions before the meeting about the waiver he would have pulled the item or given more detail. He said staff has been asked to do more with less, cut taxes, cut staff and diversify revenue. He said Growth Management brings only 1 % of the general revenue funds and if we doubled application fees it would still be less than 1 %. He said the benefit to the City in the short term would be $2300 and if the property sells for about a million all one had to do was do the math. He said as to comments that this doesn't feel right, his management has shown his respect for Council, said when we do annexation or land use or zoning, we don't pick out what the use is going to be, that is not the topic of conversation because when you change to a City CR zoning designation there is a litany of things that property can become and read from the LDC. He reminded Council they have discussed economic development incentives to fast food restaurants to come develop, staff had an opportunity to grow the tax base. He then discussed whether this is considered an enclave. He reiterated we had full justification for what was done and would take full responsibility for whatever en-ors are seen to have been done. He said he did not want anyone to walk away feeling like we cannot be creative and think outside the box and would speak with Council and accept whatever criticism they may have. Ms. Coy said she appreciated the explanation and would throw her full support behind staff. Mr. King said the Growth Management Director was aware that his agency has several clients who are seeking properties and he had asked what would be allowed. He said the department has had many conversations with interested parties and have always worked in the City's best interest to bring in business. 09.102 F. Consider Mayors.TV - CGI Video Program -Community Image Marketing 199-222 Broadcasts (Memo dated 6/3/09 Other City Website Examples Citx Public Broadcast Policy) This item was removed during agenda modifications for more information. 09.103 G. Request for Removal of Two Liens for 111 Arcadia and Two Liens for 1245 223-237 George Street (City Manager/Code Enforcement Transmittal Property and Lien Documents) This item was removed during agenda modifications for attendance by the individual who made the request. 13 Regular City Council Meeting June 10, 2009 Page Fourteen 1 _ 13. CITY ATTORNEY MATTERS -None 14. CITY MANAGER MATTERS 09.104 A. Re ort on South Sebastian Gree wa Corridor from Thu 239-245 Drive (County Application for Tra sportation Enhanceme 09.019 zz 15 16 The City Manager gave a brief report on he proposed greenway corridor, noting he had offered to help out with maintena ce if greenway funds are brought to Sebastian. ~ A. Council Member Simchick B. Farmers Market Update (No Bacl~up) The City Manager reported that no propo als had been submitted in response to the RFP, that he will contact people who exp~essed prior interest and come back with a report to Council. CITY CLERK MATTERS -None ~ CITY COUNCIL MATTERS Ms. Simchick thanked staff for the signs the new 162 acre Stormwater Park, urged people to go visit the park, and discussed the possibility of a blue way plan with a kayak and canoe launch area for amulti-modal vstem. Ms. Simchick discussed a letter Council r ceived regarding the automatic defibrillator donated by the Abt family at Barber Stree Sports Complex, specifically accessibility which the City Manager is looking into. Ms. Simchick discussed Mary Ann Krueg is concerns for the herbicide spraying of the pond near her home by Mr. Eggleston, sa d that he had sprayed five times in two months which she herself found excessive and sa d that she will be following up with DEP on the issue to determine if there is excessive spraying happening. B. Council Member Wolff Mr. Wolff asked if there was liability to the''City due to the location of the automatic defibrillator in the City Park and the City Attorney responded the City's responsibility is to act reasonably, the issue has been raised gas to where the defibrillator should be and the requirement is that the City act reasonably. He suggested if the AED were to be moved there should be some signs indicating the ispecific location. Mr. Wolff expressed concern for the desigd~ of the new pedestrian bridges, citing the danger of children using it as a ladder and sitting on the top rail. The City Manager said staff looked at it and were advised that th bars are there for safety and for structure. He said he would provide a written correspon ence to that effect for Council. 14 i Regular City Council Meeting June 10, 2009 Page Fifteen C. Mayor Gillmor Mayor Gillmor reiterated Mr. Wolff s concern about the bridges. He announced the public forum he and Commission Chairman Davis will conduct on Tuesday, June 16 from 6 pm to 7 pm in the Council Chambers, noting they will discuss the proposed sidewalk which is planned north of the city limits on Indian River Drive. D. Vice Mayor Hill None. n" ~.. ~' E. Council Member Coy ~~ °~ ~~~ =~~a Ms. Coy urged residents to clean up after their pets in City parks. 17. Being no further business, Mayor Gillmor adjourned the meeting at 9:41 p.m. Approved at the June 24, 2009 Regular City Council Meeting. Richard H. Gillmor, Mayor ATTEST: Sally A. Maio, MMC -City Clerk 15 ~~ Z~ cm or t T r_~i i ~~Y..__. ~ _.. F9Q7~4E Q~ PEL[CRN BS[Rh1ED AGENDA TRANSMITTAL Subject: Agenda No. . (? Z. Billboa 'Concept Approval - I-95 Location Department Origin: City Manager City Attorney: p Submittal by: City Clerk: Date Submitted: 18 JUNE 2009 n r, Cit Mana er Exhibits: Attachments EXPENDITURE REQUIRED: AMOUN T BUDGETED: APPROPRIATION REQUIRED: None At This Time $0 None At This Time L SUMMARY As directed by Council, a Billboard Committee was established and made of Beth Mitchell, Bob Ginsburg and AI Minner. For the last several months the Committee has worked with Paris Productions on theme/design concepts. These concepts are attached and ready for your review and approval. The final step will be to display the advertisement concept. Staff has contacted billboard companies and recommends two locations, one north and south of Sebastian. These signs are "turn key" offers in that Billboard Connections rents the billboard with no additional charge for concept production. In additional, these signs are higher quality, have good visibility and will be illuminated from dusk until mid-night for no additional charge. Cost for these locations is $1,450 (south sign) and $2,200 (north sign). South location is 0.8 miles south of Indrio road on I-95 and the north location is 0.5 miles north of CR 516 on I-95 (Palm Bay area). Other billboards have been investigated and while the costs are lower ($1,000 - $1,200/month); they have no illumination, visibility issues and will require additional charges for advertising production. Enclosed are some pictures of those billboards. Please see attached Linda Kinchen's report and visual inspection of billboards. Total cost for this project has been/projected at: ITEM COST Paris Productions $3,000 North Billboard 26,400 South Billboard 17,400 TOTAL COST $46,800 BUDGET $40,000 RECOMMENDATION Approve billboard concept, billboard location and direct staff to post advertisement at their discretion as outlined herein. Z5 Zla fill' OF ~,~A ~~~~ HQME OF PELICAN ISWVU MEMORANDUM Date: June 19, 2009 TO: AI Minner, City Manager FROM: Linda Kinchen, Administrative Supervisor Subject: Billboards As requested, I looked at various billboard sites for the City of Sebastian. These would be my recommendations. A billboard location south of Sebastian on I-95 0.8 miles North of Indrio Road on the west side currently being used by The St Lucie County Tourists Development Council, a board located in Palm Bay on the east side of I-95 facing north currently being used by Truly Nolan. I also looked at two boards which are immediately north and south of the Sebastian Exit, however, they are low to the ground somewhat obscured by bushes and not in the best of shape. These would not be something that I would recommend, since people would not have time to react to exit the interstate and come to Sebastian. The boards recommended have different prices one is $1450 per month and the other is Currently $2200 per month, however, I am working with the company to try to reduce this board cost more in line with the other one. Ik z~ Billbaard~anne~tiQn. Ynur&xrree jnt Slterrs.~yid Adra+ri#ef~ig Location List for: Ft PierceNero-W Palm DMA Billboard Connection -July/Aug 09 Proposal for the Treasure Coast Location Description Face Media Type DEC Ilium Size Rate per Number Total Rate Number Face of per Period(s) Face 1 055913 I-95 0.4 mi South of SR 60 East Side S Permanent Bulletin 29.4 Y 10' x 30' $ 2,000 13 $ 26,000 Ft PierceNero-W Palm DMA - Flight: 1 -General Market -All - 18+ -Start Date: 08/2009 2 005629 I-95 0.8 mi North of Indrio Rd West side S Permanent Bulletin 29.4 Y 10'6" x 36' $ 1,450 13 $ 18,850 Ft PierceNero-W Palm DMA - Flight: 2 -General Market -All - 18+ -Start Date: 07/2009 3 005633 I-95 0.6 mi North of Indrio Rd East Side S Permanent Bulletin 29.4 Y 10'6" x 36' $ 1,450 13 $ 18,850 Ft PierceNero-W Palm DMA - Flight: 2 -General Market -All - 18+ -Start Date: 07/2009 Locations Average DEC/ Total Rate 29.4 $ 63,700 ALL SPACE RATES ARE QUOTED AS NET. ?roa~~t~-,n c~•sts as rot ind;xied. :,ceditionai costs are not age icy :ammissionaot& urless ot'-:t:r wise st•'si8(t. All calculations are based on four week periods All space submitted is without reservation and subjed to prior sale. This proposal does not indude the cost of production or extensions/embellishments unless stated otherwise. Be advised that the DEC reported for tri-vision or digital billboard locations represent the complete DEC far the locations. They are not adjusted to account for the number of messages displayed. 28 ~` I~ Ft Piero ! Yero-W Paint DMA ~~ Perm~saerrt Bulletin _b .2 i gar or~.~~o~.~ Yvur Source for Successful Advertising City Of Sebastian BillbOard~nnecti~l~. Rate per 4 weeks - $2,200.00 DEC - 34,000 daily/1.02 million monthly views. 30 fa00,^b56.;.pg (JPEG Image, 600x450 pixels) a K„,,~- .. ~Y ~ .K. ,~~, ~ ~-,yr ~,~ r," ~,~.. ,a .. . ~. p+c:: .N' F .~ ~` i'.a . ~ ~ ~a,'~~'a d ti s, ~ ~~ ~ 1 A;: .~ ~t + w «~ { "vhf )~. ~_',{` ,s. . ~ m~, s 2 Wi i .. ~ - , rµ c' ~~ j ' w ~ p: _ ~ ::;ate. http://www2.dotstate.fl.us/RightofWay/ODAlmages/fa002656 jpg 31 1 of 1 5/ 19/2009 5:53 PM ~E~;~?~S'i'..~gn~ ~'x~~ 3Z faOQ^_ 159..jrg (JPEG Image, 600x450 pixels) http://www2.dot.state.fl.as/RightofWay/ODAlmages/fa004159. jpg NDltl'l-~~/' CU.t2~ ~~*~ V e2O ~J'~C~-}. ~~'' ~_$ AST~J ~ 33 I of l 5/19/2009 5:55 PM 34 j fa002?,62 ~p~ (JPEG Image, 600x450 pixels) I lofl ,,. ... ~ <, - ,~,..~,;~.~ t ~ ~ !' ~. Jw .. ~~~~ ~ d ~~~~ a° ~ k et f ~ ~y~ ~;` . .~ - . ~' "i 5' s dayY I ~: rs 3 ~~ ~• http://www2.dot.state.fl.us/RightofWay/ODAImages/fa002262 jpg ~a `~ ~_ °' ate`"°'~t" .. ~" .' - .~:. P ~. a..~~..' ~#~ s~o s~T--~W~ a- ~ ,.~~ ~ r-+++1~~~ ,~~~ ~~ Y } .. ~ _ t r P~ A~. s liL' • u' ~ .~V ~ 3,. ~ ~~~ ,, +~~~~ • , w ~, ~~ i ~~ ~5 5/27/2009 3:01 PM 0 0 3b X39 41 ~Z. 43 ~~r an a SEA~~N ,_ ~~~ Agenda No: Q ~ . ©~(p Subject: Appoint FLC Voting Delegate and Department Origin: City Clerk's Office Consider Submission of Any City Resolutions City Clerk: City Attorney: r for Submittal by: Date Submitted: 6/16/09 For Agenda of: 6/24/09 aaer Exhibits: Letter, Delegate Form, Procedure Outline Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT Annually, the Florida League of Cities requests Council to designate a voting delegate to make decisions at their annual conference that determine the direction of the League. A Council Member that plans to attend the conference is typically chosen by the other Members. In addition, the League asks the Cit~r to submit any resolutions to be considered by the t . League at the conference by July 9 RECOMMENDED ACTION 1) Designate a voting delegate for the 83rd Annual Florida League of Cities conference. 2) Direct staff to prepare any resolutions that Council may wish to submit. 45 ~~ ~~p~,UE Opc'ri C E'v- ~ ~ ~~~_~ 301 South Bronough Street • Suite 300 • P.O. Box 1151 • Tallahossee, FL 32302-1757 • (650) 222-9684 • Fax (850) 222-3806 • www.firities.com TO: Municipal Key fficial FROM: Micha7 ~"` ~, ecutive Director DATE: June 1, 2009 SUBJECT: 83rd Annual Conference -Florida's Cities -the Heart of the Citizen VOTING DELEGATE AND RESOLUTION INFORMATION August 13-15, 2009 -Orlando World Center Marriott/Orlando As you know, the Florida League of Cities' Annual Conference will be held at the Orlando World Center Marriott in Orlando, Florida on August 13-15. This year we are celebrating Florida's Cities -the Heart of the Citizen which will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by-laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2008. Registration materials have already been sent to each municipality. Call us if you need additional copies. The League adopts resolutions each year to take positions on commemorative, constitutional or federal issues. We have attached the procedures your municipality should follow for proposing resolutions to the League membership. A resolution is not needed to become a voting delegate. If you have questions regarding resolutions, please call Allison Payne at the League at (850) 701-3602 or (800) 616-1513, extension 3602. Proposed resolutions must be received by the League no later than July 9, 2009. If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701-3619 or (800) 616-1513, extension 3619. Voting delegate forms must be received by the League no later than July 27, 2009. Attachments: Form Designating Voting Delegate Procedures for Submitting Conference Resolution President Carmine Priore, Vice Mayor, Wellington First Vice President John Marks, Mayor, Tallahassee • Second Vice President Joy Cooper, Mayor, Hallandale Beach ~~ Executive Director Michael Sittig • General Counsel Harry Morrison, Jr. r 83rd Annual Conference Florida League of Cities, Inc. August 13-15, 2009 Orlando, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate maybe properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Or Fax to Gail Dennard at (850) 222-3806 4b Procedures for Submitting Resolutions Florida League of Cities' 83rd Annual Conference Orlando World Center Marriott Orlando, Florida August 13-15, 2009 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 9, 2009, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy councils and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Action Agenda will be adopted. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. 49 Important Dates May 30, 2009 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 30 Appointment of Resolutions Committee Members July 9 Deadline for Submitting Resolutions to the League office August 13 League Standing Council Meetings Resolutions Committee Meeting Voting Delegates Registration August 15 Immediately Following Breakfast -Pick Up Voting Delegate Credentials Followed by Annual Business Session 5~