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Home My WebLink About07202009Budget - AgendaSEBASTIAN .BUD-GET .REVIEW AD'VI50I2Y COMMITTEE AGENDA MOlYDAY, JULY Z0, 2009, b FM CITY COUNCIL. CHAMBERS :1225 MAIN STREET, SEBASTIAN, FLORIDA 1. CALL 'I'O ORDER Z. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES;IVIEETING 6f I8/2On9 S. BUDGET UPDATE: BY CITY MANAGER 6, PUBLIC .INPUT UN BUDGET Pubic input for each .individual is five minutes. Same rules as Cit}~ Council nneetngs. 7. BUDGET DISCUSSION BY CO.~~IIvIITTEE MEMBERS 8. RECOIVIMENDATICONS FOR FINAL REPORT TO CITY COUNCIL 9. ADJOURN Me1T101~1TlC~lll11 To: SEBASTIAN BLJDG.ET REVIEW CUMMITTEE From; ED HERLIIIY, CHAIRMAN Date: '7/1512009 Re: MINUT)~S OF 6/18/09 MEETING, MEETING 7/20 AGENDA, UPDATES: Our next Budcom meeting. wiJ] be the final one before we make recommendatiots to the City Council.: Attached are the minutes ofour June 18 budget workshop. Please review and make changes, if required, at the next meeting prior `to appzoval of the minutes.. The City Manager will make a complete presentation of the budget to us, at the 7uly 2`0 meeting. I-Ie has rzviewed all of the items we discussed previously anti made many adjustments to the budget including: the following areas: 1. Adjustment. of Assessdd Valuation in future years to account for'the poor housing, market. 2. Adjustment of revenue based on final County assessment figures. 3. Expense adjustmetats incluudang health_irsurance, police car purchases, ___ union contracts, outsourcing and staffing 4: Use. of General Fund Reserve funds now and in the future 5. Effect on .revenue and fax rate in future years:. 6. Proposed milIage rate for 201.0 Once. the presentation is made, we will accepfi public input anti then deliberate the key items for our final report to the City Council.. Basically,: we need to agree on. the City Manager recommendations or specific recommendations from the Committee members. These recommendations include:: 1. Final Expense budget 2. Use of General Fund reserve funds 1 July 15; 2009 3. Recommend millage rate for 201 Q Please attend the meeting. This is a very important time in the: City budget-process.. If you have any questions regarding the budget, please contact AI Minner at 3 $$- szo~, 2 Ql~ QF ,~ ~, ~' ` . FIUML dR FE[.iCfiAi t+lD CITY OF SEBASTIAN CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES June 18, 2009 @ 6:00 p.m. 1225 MAIN STREET, SEBASTIAN, FL 32958 1. The Citizens Budget Advisory Review Committee Meeting convened at 6:00 p.m. 2. Chairperson Ed Herlihy called the meeting to order. 3. Roll Call: Adrina Davis -Present Ed Herlihy -Present Jerry Klenck -Present Charles Cardinale -Present Brad White -Present Joan Rivard -Excused Absense Chris Vicars -Present Staff Members present: Al Minner, City Manager Ken Killgore, Finance Director Debbie Kruger, Human Resources Director Audience: Don Wright 4. Approval of Minutes of May 20, 2009 Meeting Motion to approve by Adrina Davis, second by Charles Cardinale. Approved 6-0. 5. Budget Update -City Manager: Al Minner distributed charts showing long-term fmancial forecast with different millage rates. He reminded everyone about the State imposed limitations that applied to setting the millage and explained how this could get the City in a difficult position, unless we take the precaution of adopting small increases in the millage. The chart titled "Balance the Budget" showed that adopting a 3.7051 millage for this year would balance the budget and could be expected to keep us in a position to adjust future year rates with a simple majority vote of the City Council. The other hybrid approaches are expected to result in situations that will cause severe reductions in services or require more than three votes to avoid depleting cash reserves. Don Wright interjected concerns that we can expect reductions in business assessments that are not yet reflected in the values we are working with and that residents could be expected to bear a greater share of taxes. Al Minner explained that the projections were thought to be "fair" representations of what could result with revenues and expenses but actual results could be even more negative. A home that was valued at $200,000 in 2008, would still have a $53 reduction in City taxes with the 3.7051 millage. Page 1 of 3 Budget Discussion by Members: Chairperson Herlihy shared information from the Internet regarding housing values, homes for sale and number of foreclosures in Sebastian and expressed concern about additional drops in value that can be expected. He suggested that it may be time to consider reductions in the City's cost to provide employee and dependent health insurance. Al Minner responded that with other payroll cost reduction measures taken this year, action on the health insurance was not thought to be fair. One issue he wants to address is getting the union contracts on the same cycle, so that changes could be done concurrently. He would also want one-year agreements. Chairperson Herlihy added that a video broadcast explaining the budget projections and tax calculations would be beneficial. Al Minner responded that it very difficult to develop a simple and concise presentation on such a complex matter, as can be seen from the complexity of his charts and explanations this evening. Brad White commented that the actual numbers of foreclosures are probably double those shown in the information presented. Charles Cardinale questioned whether Staff intended to beef up our policies on foreclosed properties. AI Minner explained that during bad economic times, the need for additional employees for enforcement is the greatest but that the financial capability of the City is the lowest. Charles Cardinale wondered if we had statistics on "upside-down" homes. Brad White said that essentially everyone who bought since 1995 is in that position -maybe one-third of the properties in Sebastian. Jerry Klenck asked whether there are plans to do more annexation. Al Minner replied with his opinion that we should pursue properties along U.S. #1. He feels we should look carefully at residential annexations, as they typically will require us to provide additional services without equivalent revenues. Charles Cardinale wondered how many businesses we have lost with the economic downturn. He had requested information about the feasibility of a four-day workweek. Debbie Kruger provided a handout on her analysis and explained her calculations of the estimated savings. Al Minner added comments on how the furlough-days related to the four-day workweek and discussed the issues regarding keeping the building department and other administrative offices open to the public. Chairperson Ed Herlihy questioned the change in the Police Department budget. It was explained that savings from the elimination of the Deputy Chief position were essentially offset by pay increases that were budget according to the PBA bargaining agreement. (Al Minner left the meeting at this time) Jerry Klenck had requested information on savings that could be achieved by turning off street lights. Ken Killgore replied that although those numbers were not readily on hand, the savings would be not be a substantial amount. Other members agreed that possible legal consequences would have to be considered. Chairperson Ed Herlihy commented that he felt next year's budget situation will be worse. Don Wright also commented that the City could be in trouble with expected additional declines in property values, since the police budget can't be cut and we are probably at minimum staffing for administrative functions. Jerry Klenck questioned the need to purchase ten police cars every year. Ken Killgore replied that Staff had also questioned this and it had been explained. Over the past few years, vehicles had been assigned to the volunteer program and the higher millage and higher maintenance Page 2 of 3 vehicles replaced. Some of those seen parked and not used may be ones that are in the process of being processed for disposition. We try to watch this closely and are very aware of the insurance cost. Brad White inquired about the advantages of having our own police department. Discussion followed regarding other communities that had contracted with their Sheriff departments' with mixed results. Chairperson Ed Herlihy shared that he had previously suggested to the City Manager that some of the work done in public works might be farmed-out, such as most of the mowing. Don Wright commented that the City loses the flexibility of being able to adjust employee assignments in order to take care of other things that may need to be handled. Chairperson Ed Herlihy said the next meeting will be on July 20~ and by that time, the Committee would have the entire budget recommendation. By then, the Committee would need to determine .whether they agree with Staff. Brad White said that based on the City Manager's presentation, the best approach was to set the millage at the rate indicated on the handout titled "Balance the Budget". There was a consensus that this was the preferred action and Chairperson Ed Herlihy suggested that Committee Members forward any concerns or feelings that another meeting may be necessary. He wanted to be sure that the Committee's concerns about what everyone is seeing in the real estate market was explained to the City Council. 6. Adjournment: The meeting was adjourned at 8:00 p.m. Page 3 of 3 crr~ tu' ~ ~ 'j r ~~y: .1, { '~-____ t .~-~ ~~ of ~~t.tc~w isuwa To: Mayor and City Council Through: Al Minner, City Manager From: Kenneth W. Killgore, Finance Director ~~ ~ Date: July 17, 2009 Subject: Preliminary Budget Draft Attached is a copy of the preliminary budget draft that has been transmitted to the Budget Review Committee in preparation for their scheduled meeting on July 20th. After that meeting, Staff may update the draft and submit our budget recommendation to the City Council with the City Council agenda packets for the July 29th meeting. At that meeting, you will need to . approve the proposed millage for next year and the Capital Program. CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE GENERAL FUND The General Fund is the main operating fund for the City of Sebastian. The proposed budget for Fiscal Year 2009-2010 is $11,047,268. The General Fund is used to account for all financial resources, except those required to be accounted for in another fund. As shown in the graph below, the largest sources of revenue within the General Fund are ad valorem taxes, utility services tax and franchise fees. The majority of the Intergovernmental Revenues comes from state shared revenues, such as Local Half-Cent Sales Tax and Municipal Revenue Sharing. Intergovernmental Revenue represent 15.3% of revenues for the General Fund. Table G-1 and Table G-2 presented on the following pages compare the Fiscal Year 2009-10 estimated revenue sources with budget and actual of prior years. General Fund Revenues Source of Funds Miscellaneous Transfers-In Revenue 6.9% Cash Forwazd Franchise Fees 3.7% 2.3% 12.2% ~ f / / Ad Valorem Taxes Fines and \ ~- 33.4% Forfeitures 0.5% ~;t ,< } u,.;S Chazges For Services ~ Utility Service Tax 2.6 /o ° ° Intergovernmental Licenses and ~ o Revenue Permits 15.3% 0.5% City services are provided mainly through the General Fund revenues. The graph presented below shows that 42.3% of total expenditures are allocated to public safety related activities. Other city services, excluding golf course, airport administration, and building department, are included in general government, transportation, parks & recreation, and physical environment. General Fund Expenditure Use of Funds Pazks and Recreation 9.3 % ~ General Government 27.2% Transpor[ation___._______ 10.6% ' Physical Environment 10.6% Public Safety 42.3 39 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET TABLE G-1 GENERAL FUND REVENUE Code: 001501 The Fiscal Year 2009-2010 proposed budget for General fund Revenue and Other So urces is $11,047,268. This is $693,077 les than projected 2008-09 General fund revenue of $11,740,345. Amended Projected FY 09-10 FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 Adopted Description Actual Actual Actual Budget Budget Budget Taxes and franchise fees $ 7,743,125 $ 7,860,179 $ 8,096,206 $ 7,934,958 $ 7,874,638 $ 7,531,430 Licenses and permits 244,370 186,875 160,947 55,200 51,400 51,400 Inter-governmental revenue 2,617,774 2,221,215 2,141,810 2,054,617 1,935,923 1,694,776 General government charges for service 457,780 387,058 319,123 327,301 297,442 289,147 Fines and forfeits 62,648 64,463 46,132 59,600 55,000 55,000 Interest earnings 295,123 340,759 202,382 307,200 223,357 220,000 Rents and royalties 98,616 95,877 99,284 95,500 95,700 95,700 Sales of assets 18,375 33,553 14,168 12,500 12,500 12,500 Contributions/donations 41,110 32,876 33,882 37,900 21,260 24,350 Other miscellaneous revenues 130,366 40,745 40,644 37,659 69,015 49,015 Total revenues $11,709,287 $11,263,600 $11,154,578 $10,922,435 $10,636,235 $10,023,318 Interfund transfers - 727,860 536,538 827,284 824,581 764,888 Decrease in Fund Balance 1,105,879 88,337 85,079 121,796 279,529 259,062 Total revenues and other sources $12,815,166 $12,079,797 $11,776,195 $11,871,515 $11,740,345 $11,047,268 Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from FY 2008-09 Projected Revenues: 1. Taxes and franchise fees -Decrease results from decrease in property values. Same 3.3456 millage as last year. 2. Licenses and permits -Unchanged from Fy 08/09 projected 3. Intergovernmental -Decrease in sales taxes due to overall economic downturn 4. General government charges for service -slight net decrease due to reevaluation of allocations made to enterpri se funds 5. Fines and forfeits -Projection remains unchanged for FY 2009-10 6. Interest earnings -Slight decrease due to decline in interest rates 7. Rents and royalties -Projection remains unchanged for FY 2008-09 8. Sales of assets -Projection remains unchanged for FY 2008-09 9. Contributions/Donations -Slight increase expected for FY 2009-10 10. Other miscellaneous revenues -Decrease in amounts being projected 11. Interfund transfers -Decrease mainly due to reduction in transfers from Local Option Gas Tax and the Stormwater Fund. 40 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET TABLE G-2 General Fund Revenues Detail GENERAL FUND REVENUE DETAIL c~ae: nnlsol Amended City Mgr. Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Description Actual Actual Actual Budget Projected Budget TAXES 311000 Current Ad Valorem Taxes 4,300,217 4,527,671 4,634,338 4,219,458 4,193,802 3,694,546 311001 Delinquent Ad Valorem Taxes 39 0 2,906 25,000 2,500 2,500 311002 Penalty on Delinquent Taxes 5,957 9,429 8,419 8,500 7,500 7,500 TOTAL AD VALOREM TAXES 4,306,213 4,537,100 4,645,663 4,252,958 4,203,802 3,704,546 FRANCHISE FEES 313100 Electric Franchise Fees 1,203,190 1,055,082 1,140,994 1,240,000 1,184,165 1,287,283 313700 Solid Waste Franchise Fees 50,558 51,616 58,768 65,000 61,021 64,933 TOTAL FRANCHISE FEES 1,253,748 1,106,697 1,199,762 1,305,000 1,245,186 1,352,216 UTILITY SERVICE TAXES 314100 Electric Utility Service Tax 1,098,225 1,113,771 1,130,033 1,240,000 1,141,672 1,165,611 314300 Water Utility Service Tax. 208,153 216,655 217,920 217,000 218,676 223,049 314800 Propane Utility Service Tax 27,982 33,903 30,408 30,000 30,000 30,000 314950 CST Revenue Sharing 848,804 852,052 872,420 890,000 1,035,302 1,056,008 TOTAL UTILTI'Y SERVICE TAXES 2,183,164 2,216,381 2,250,781 2,377,000 2,425,650 2,474,668 TOTAL TAXES & FRANCHISE FEES 7,743,125 7,860,179 8,096,206 7,934,958 7,874,638 7,531,430 LICENSES AND PERMITS 321000 Business Taxes 123,385 116,106 107,083 0 0 0 321100 Business Tax - Penalties/Transfers 2,336 2,683 0 0 0 0 321050 Contractor License 0 0 0 0 0 0 321150 Contractor License -Penalties 0 0 0 0 0 0 322050 Building Permits 50 0 0 0 0 0 322060 Driveway Permit Fees 53,246 11,900 7,600 12,000 7,500 7,500 322075 Reinspection Fees 2,800 220 70 0 0 0 322700 Accessory Structure 0 350 100 0 0 0 322900 Other Permits & Fees 2,055 1,507 1,877 0 1,500 1,500 329100 Zoning Fees 31,751 12,513 18,017 15,000 15,000 15,000 329200 Site Plan Review Fees 18,400 23,100 16,450 16,000 16,000 16,000 329300 P1atReviewFees 8,497 10,550 2,950 11,000 5,000 5,000 329400 Plan Checking Fees 0 6,257 5,200 0 5,000 5,000 329500 Alarm Permits 1,450 1,290 1,500 1,200 1,200 1,200 329600 De-Watering Permits 400 400 100 0 200 200 TOTAL LICENSES AND PERMITS 244,370 186,875 160,947 55,200 51,400 51,400 41 r CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET General Fund Revenues Detail -Continued Amended City Mgr. Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Description Actual Actual Actual Budeet Projected Budeet INTERGOVERNMENTAL REVENUE: FEDERAL GRANTS 331200 Fed Grant-Public Safety 982 1,652 19,458 33,617 24,295 2,538 331204 Fed - LLEBG 5,188 3,500 0 10,000 10,000 10,000 331901 FEMA -Federal Grant 163,466 14,919 9,946 0 0 0 331902 FHWA Grant 37,910 0 0 0 0 0 TOTAL FEDERAL GRANTS 207,546 20,071 29,404 43,617 34,295 12,538 STATE GRANTS 334100 FL Urban & Forestry Grant 26,450 0 0 0 0 0 334900 FEMA-State matching 0 0 0 0 0 0 334901 FEMA-State Grant 23,865 0 0 0 0 0 TOTAL STATE GRANTS 50,315 0 0 0 0 0 STATE SHARED REVENUES 335120 Municipal Revenue Sharing 502,534 461,588 424,592 440,000 405,639 335,000 335122 8th Cent Motor Fuel Tax 193,852 171,313 159,488 150,000 159,580 133,000 335140 Mobile Home Licenses 9,106 11,210 9,844 11,000 9,398 10,000 335150 Alcohol Beverage Licenses 8,740 10,071 10,275 10,000 10,000 10,000 335180 Local Half-Cent Sales Tax 1,528,060 1,429,342 1,385,407 1,400,000 1,317,011 1,194,238 335200 Police Pension State Shared Revenue 117,621 117,621 122,800 0 0 0 TOTAL STATE SHARED REVENUES 2,359,913 2,201,144 2,112,406 2,011,000 1,901,628 1,682,238 TOTAL INTER-GOV'T REVENUE 2,617,774 2,221,215 2,141,810 2,054,617 1,935,923 1,694,776 CHARGES FOR SERVICES 341910 Sales-Maps & Publications 508 55 157 50 50 50 341920 Cert. Copying, Record Search 1,833 2,576 2,467 1,800 1,800 1,800 341930 Election Fees 244 366 549 0 0 0 342100 PD Overtime Service Fees 6,828 7,453 13,184 10,000 10,000 10,000 342200 PD Fingerprinting 1,300 1,585 1,367 1,000 1,200 1,200 343805 Cemetery Fees 8,708 6,977 12,791 7,500 7,500 7,500 347550 Skate Facility Fees 18,184 14,905 8,637 16,000 10,000 10,000 347555 Tennis Facility Fees 20,066 19,063 22,407 20,000 20,000 20,000 347556 County Facility Impact Fees Admin Fee 28,217 7,870 11,890 10,000 5,000 5,000 347557 Community Center Rec Revenues 34,222 44,107 40,444 40,000 40,000 40,000 349140 RRD-Management Fees 9,086 36,575 ! 12,826 12,584 13,202 13,202 349410 Golf Course-Management Fees 42,225 42,958 ~ 50,036 55,464 49,509 54,460 349450 Airport-Management Fees 72,225 42,958 50,036 55,464 52,592 47,755 349455 Maintenance Service Fees-AP 1,031 1,130 2,695 0 1,500 1,500 349480 Building Dept Administrative Fees 196,470 157,511 83,394 92,439 84,089 75,680 349485 Maintenance Services Fees-Bldg Dept 1,000 969 1,031 0 1,000 1,000 349900 Project Personnel & Equipment Service 15,633 0 0 5,000 0 0 349950 Special Events Pers Svc Fees 0 0 5,212 0 0 0 TOTAL CHGS FOR SERVICE 457,780 387,058 319,123 327,301 297,442 289,147 42 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET General Fund Revenues Detail -Continued Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Description Actual Actual Actual Budget Projected Budget FINES AND FORFEITS 351100 Court Fines 29,777 32,844 21,395 30,000 25,000 25,000 351115 Police Education-$2.00 Funds 3,358 4,821 2,707 4,000 3,000 3,000 351120 Drivers Education .9,272 12,504 4,334 10,000 5,000 5,000 351130 Court Costs 64 0 0 100 0 0 351140 Parking Fines 4,567 5,780 1,990 2,500 1,000 1,000 354100 Code Enforcement Fines 12,100 7,039 12,602 10,000 20,000 20,000 359000 OtherFines/Forfeits 3,510 1,476 3,104 3,000 1,000 1,000 TOTAL FINES AND FORFEITS 62,648 64,463 46,132 59,600 55,000 55,000 MISCELLANEOUS REVENUE: INTEREST EARNINGS 361100 Interest Income 190,817 180,243 151,388 230,000 200,000 200,000 361105 State Board Interest Earnings 97,902 155,860 47,670 70,000 15,000 15,000 361121 Special Assessment-Interest 0 0 0 0 3,357 0 361150 Other Interest 6,404 4,656 3,324 7,200 5,000 5,000 TOTAL INTEREST EARNINGS 295,123 340,759 202,382 307,200 223,357 220,000 RENT AND ROYALTIES 362100 Rents and Royalties 6,181 2,703 3,768 3,500 3,700 3,700 362150 Nontaxable Rent 92,435 93,174 95,516 92,000 92,000 92,000 363150 Special Assessment-Riverfront 0 0 0 0 0 0 TOTAL RENT AND ROYALTIES 98,616 95,877 99,284 95,500 95,700 95,700 SALE OF FIXED ASSETS 364100 Sale of Fixed Assets 17,570 31,770 4,994 10,000 10,000 10,000 365000 Sale-of Surplus MateriaUScrap 805 1,783 9,174 2,500 2,500 2,500 TOTAL SALES OF FIXED ASSETS 18,375 33,553 14,168 12,500 12,500 12,500 CONTRIBUTIONS/DONATIONS 366000 Contributions & Donations 17,973 250 200 0 0 0 366100 Donatons -Car Seat Program 75 195 222 0 170 0 366150 75th Annuversary Revenues 1,170 1,568 350 1,500 350 350 366200 Contribution/GreerTrust 5,030 19,120 20,400 20,400 6,740 10,000 366604 Donations-Public Safety Employees 3,101 1,305 1,657 1,500 2,000 2,000 366605 Donations-General Empl Fund 1,730 2,462 2,583 2,500 3,500 3,500 366805 4th of July Donations 12,031 7,976 8,470 12,000 8,500 8,500 TOTAL CONTRIBUTIONS/DONATIONS 41,110 32,876 33,882 37,900 21,260 24,350 OTHER MISCELLANEOUS REVENUES 369100 Motor Fuel Tax Rebate 11,404 12,083 12,286 11,200 12,000 12,000 369200 Insurance Proceeds 40,250 5,933 10,940 5,000 5,000 5,000 369400 Reimbursements 5,139 11,826 19,422 10,000 40,000 20,000 369900 Other Miscellaneous Revenues 71,943 8,390 4,713 9,459 10,000 10,000 369954 Vend Mach Sales-Pub Safety Fund 0 0 0 0 0 0 369955 Vend Mach Sales-Gen Empl Fund 1,981 1,898 1,453 2,000 2,000 2,000 369995 Cash Over/Short 36 3 14 0 15 15 369999 Prior Year Recoveries (387) 612 (8,184) 0 0 0 TOTAL OTHER MISCELLANEOUS REV. 130,366 40,745 40,644 37,659 69,015 49,015 TOTAL MISCELLANEOUS REVENUE 583,590 543,810 390,360 490,759 421,832 401,565 TOTAL REVENUES 11,709,287 11,263,600 11,154,578 10,922,435 10,636,235 10,023,318 43 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE General Fund Revenues Detail -Continued Amended City Mgr. Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Descriution Actual Actual Actual Budeet Projected Bud et INTERFUND TRANSFERS 381120 Transfer from 120 LOGT 0 0 0 215,784 215,784 175,000 381130 Transfer from 130 DST 0 219,738 0 0 0 0 381140 Transfer from 140 CRA 0 0 0 60,000 60,000 60,000 381163 Transfer from 163 STORMWATER 0 466,576 500,000 512,500 512,500 500,000 381601 Transfer from 601 CEMETERY TRUS 0 41,546 36,538 39,000 36,297 29,888 TOTAL INTERFUND TRANSFERS 0 727,860 536,538 827,284 824,581 764,888 TOTAL REVENUES AND TRANSFERS 11,709,287 11,991,460 11,691,116 11,749,719 11,460,816 10,788,206 OTHER FINANCING SOURCES 389991 Decrease in Fund Balance 1,105,879 88,337 85,079 121,796 279,529 259,062 TOTAL OTHER SOURCES 1,105,879 88,337 85,079 121,796 279,529 259,062 TOTAL REV. AND OTHER SOURCES 12,815,166 12,079,797 11,776,195 11,871,515 11,740,345 11,047,268 44 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET Table G-3 lists General Fund expenditures by deparhnent/division. Table G-4 lists individual department/division details broken down by salaries & benefits, operating expenses and capital outlay. TABLE G-3 SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION Change Amended FY 09/10 From Org FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Adopted Prior Year Code Description Actual Actual Actual Budget Projected Budget Projected 010001 City Council $ 35,238 $ 56,167 $ 50,101 $ 54,065 $ 52,080 $ 52,130 50 010005 City Manager 211,746 229,643 259,187 269,986 267,532 254,611 (12,921) 010009 City Clerk 330,724 368,020 272,331 297,087 289,590 296,571 6,981 010010 CityAttomey 186,376 200,960 215,665 194,494 188,301 125,340 (62,961) 010020 Administrative Services 599,357 591,086 660,776 578,543 577,803 492,879 (84,924) 010021 Management Information Svs. 164,134 222,310 222,868 266,344 246,591 267,021 20,430 010041 Police Administration 857,052 1,092,905 978,191 973,434 930,514 543,859 (386,655) 010043 Police Operations 2,047,078 2,548,208 2,414,034 2,543,078 2,564,352 2,558,640 (5,712) 010047 Police Detective Division 653,199 736,917 730,737 666,962 622,587 922,046 299,459 010049 Police Dispatch Unit 349,953 419,926 472,647 503,931 491,370 486,419 (4,951) 010045 Code Enforcement Division 158,601 188,122 155,213 141,614 141,512 138,451 (3,061) 010051 Engineering 478,235 593,823 453,985 464,968 446,645 0 (446,645) 010052 Roads and Maintenance 914,404 687,631 739,238 790,037 781,590 1,011,683 230,093 010053 StormwaterUtility 1,771,907 1,313,395 1,275,691 1,299,028 1,280,018 1,159,427 (120,591) 010054 Garage 205,560 283,884 158,370 210,111 211,293 212,598 1,305 010056 Facilities Maintenance 192,216 206,085 264,322 277,264 275,217 268,716 (6,501) 010057 Parks and Recreation 973,894 1,022,993 1,100,415 1,112,395 1,128,459 1,020,863 (107,596) 010059 Cemetery 157,199 134,988 198,134 166,187 167,541 157,333 (10,208) 010080 Growth Management 257,040 379,193 382,516 382,856 383,362 437,352 53,990 010085 Building 580,923 N/A N/A N/A N/A N/A N/A 010099 Non-Departmental. 1,690,329 803,540 .771,776 679,131 693,988 641,329 (52,659) Total General Fund Expendihues $ 12,815,166 $ 12,079,797 $ 11,776,195 $ 11,871,515 $ 11,740,345 $ 11,047,268 (693,077) Total Revenues and Transfers $ 11,709,287 $ 11,991,460 $ 11,691,116 $ 11,749,719 $ 11,460,816 $ 10,788,206 (672,610) Change in Fund Balance (1,105,879) (88,337) (85,079) (121,796) (279,529) (259,062) 20,467 45 ITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET TABLE G-4 General Fund Expenditure by Department/Division Actual I Actual I Actual PERSONAL SERVICES $ 21,591 $ 21,892 $ 22,779 $ 22,755 $ 22,755 $ 22,755 OPERATING EXPENDITURES $ 13,647 $ 34,275 $ 27,322 $ 31,310 $ 29,325 $ 29,375 CAPITAL OUTLAY $ - $ - TOTAL $ 35,238 $ 56,167 $ 50,101 $ 54,065 $ 52,080 $ 52,130 CITY MANAGER PERSONAL SERVICES $ 205,223 $ 223,153 $ 254,023 $ 265,486 $ 261,122 $ 250,586 OPERATING EXPENDITURES $ 6,523 $ 6,490 $ 5,164 $ 4,500 $ 6,410 $ 4,025 CAPITAL OUTLAY $ - $ - $ - $ - $ - $ - TOTAL $ 211,746 $ 229,643 $ 259,187 $ 269,986 $ 267,532 $ 254,611 CITY CLERK PERSONAL SERVICES $ 246,763 $ 284,317 $ 242,901 $ 252,302 $ 250,855 $ 240,921 OPERATING EXPENDITURES $ 72,387 $ 83,703 $ 29,430 $ 44,785 $ 38,735 $ 55,650 CAPITAL OUTLAY $ 11,574 $ - $ - $ - $ - $ - TOTAL $ 330,724 $ 368,020 $ 272,331 $ 297,087 $ 289,590 $ 296,571 CITY ATTORNEY PERSONAL SERVICES $ 180,322 $ 193,365 $ 209,562 $ 81,636 $ 78,501 $ - OPERATINGEXPENDITURES $ 6,054 $ 7,595 $ 6,103 $ 112,858 $ 109,800 $ 125,340 CAPITAL OUTLAY $ - $ - $ - $ - $ - $ TOTAL $ 186,376 $ 200,960 $ 215,665 $ 194,494 $ 188,301 $ 125,340 ADMINISTRATIVE SERVICES PERSONAL SERVICES $ 505,708 $ 470,194 $ 577,960 $ 499,528 $ 498,465 $ 409,160 OPERATING EXPENDITURES $ 93,649 $ 117,350 $ 82,816 $ 79,015 $ 79,338 $ 83,719 CAPITAL OUTLAY $ - $ 3,542 $ - $ - $ - $ - TOTAL $ 599,357 $ 591,087 $ 660,776 $ 578,543 $ 577,803 $ 492,879 MANAGEMENT INFORMATION SERVICES PERSONAL SERVICES $ 134,715 $ 189,323 $ 198,088 $ 217,279 $ 212,930 $ 206,963 OPERATING EXPENDITURES $ 10,197 $ 13,636 $ 15,450 $ 34,065 $ 30,861 $ 28,735 CAPITAL OUTLAY $ 19,222 $ 19,351 $ 9,329 $ 15,000 $ 2,800 $ 31,323 TOTAL $ 164,134 $ 222,309 $ 222,867 $ 266,344 $ 246,591 $ 267,021 POLICE DEPARTMENT -ADMINISTRATION PERSONAL SERVICES $ 775,583 $ 993,426 $ 864,466 $ 833,591 $ 795,560 $ 412,499 OPERATING EXPENDITURES $ 78,917 $ 98,073 $ 96,942 $ 139,843 $ 134,954 $ 131,360 CAPITAL OUTLAY $ 2,551 $ 1,407 $ 16,783 $ - $ - $ - TOTAL $ 857,051 $ 1,092,905 $ 978,191 $ 973,434 $ 930,514 $ 543,859 POLICE DEPARTMENT -OPERATIONS PERSONAL SERVICES $ 1,641,776 $ 2,047,576 $ 2,133,640 $ 2,337,778 $ 2,392,709 $ 2,406,001 OPERATING EXPENDITURES $ 203,562 $ 240,292 $ 244,162 $ 182,612 $ 171,643 $ 152,639 CAPITAL OUTLAY $ 201,740 $ 260,340 $ 36,232 $ 22,688 $ - $ - TOTAL $ 2,047,077 $ 2,548,209 $ 2,414,034 $ 2,543,078 $ 2,564,352 $ 2,558,640 46 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET[ General Fund Expenditure by Department/Division -Continued Actual I Actual I Actual Yv PERSONAL SERVICES $ 134,495 $ 167,339 $ 115,045 $ 120,104 $ 119,510 $ 117,604 OPERATING EXPENDITURES $ 19,047 $ 20,783 $ 22,740 $ 21,510 $ 22,002 $ 20,847 CAPITAL OUTLAY. $ 5,058 $ - $ 17,427 $ - $ - $ TOTAL $ 158,601 $ 188,121 $ 155,212 $ 141,614 $ 141,512 $ 138,451 nnr rr~t• nFDeRTMFNT _ iIFTR(`T1VF. L~yPERSONAL SERVICES vv $ 507,522 $ 605,435 $ 613,450 $ 571,069. $ 528,478 $ 833,218 OPERATING EXPENDITURES $ 101,933 $ 105,502 $ 115,587 $ 90,893 $ 89,109 $ 88,828 CAPITAL OU'T'LAY $ 43,744 $ 25,980. $ 1,700 $ 5,000 $ 5,000 $ - TOTAL $ 653,198 $ 736,916 $ 730,737 $ 666,962 $ 622,587 $ 922,046 Pni T('F iiFPARTMFNT _ T)iCPATC:H ., vPERSONAL SERVICES $ 318,741 $ 375,306 $ 456,751 $ 490,241 $ 481,297 $ 483,050 OPERATING EXPENDITURES $ 29,072 $ 24,100 $ 14,756 $ 3,690 $ 3,763 $ 3,369 CAPITAL OUTLAY $ 2,140 $ 20,520 $ 1,140 $ 10,000 $ 6,310 $ - TOTAL $ 349,953 $ 419,926 $ 472,647 $ 503,931 $ 491,370 $ 486,419 ~~rnirrcvnnvr~ PERSONAL SERVICES $ 506,922 $ 392,400 $ 540,745 $ 547,823 $ 551,131 $ 612,286 OPERATING EXPENDITURES $ 1,187,382 $ 774,253 $ 679,136 $ 750,005 $ 728,887 $ 547,141 CAPITAL OUTLAY $ 77,603 $ 146,742 $ 55,810 $ 1,200 $ - $ - TOTAL $ 1,771,907 $ 1,313,395 S 1,275,691 $ 1,299,028 $ 1,280,018 $ 1,159,427 nrrnr rn mnnire _ nnnTC eNil MAiNTFNAN('F yL1PERSONALSERVICES Y - v , $ -'_Y 617,967 $ 516,944 $ 576,236 $ 639,787 $ 630,977 $ 813,134 OPERATING EXPENDITURES $ 172,985 $ 151,759 $ 163,002 $ 150,250 $ 150,613 $ 198,549 CAPITAL OUTLAY $ 123,452 $ 18,923 $ - $ - $ - $ TOTAL $ 914,405 $ 687,631 $ 739,238 $ 790,037 $ 781,590 $ 1,011,683 urroi ,~ .vnoue _ rTi NTTJ n r r_ e R e r_F ..,y.,.., ...,...~.. - .,........_.....~~_~ PERSONAL SERVICES ~ $ 171,762 $ 236,901 $ 127,864 $ 177,021 $ 177,160 $ 172,838 OPERATING EXPENDITURES $ 28,391 $ 38,890 $ 30,506 $ 29,590 $ 31,133 $ 27,760 CAPITAL OUTLAY $ 5,407 $ 8,093 $ - $ 3,500 $ 3,000 $ 12,000 TOTAL $ 205,560 $ 283,884 $ 158,370 $ 210,111 $ 211,293 $ 212,598 47 orroT in ~xrnntrc _ CTnUMWATFR TiTTT.iTV CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET General Fund Expenditure by Department/Division -Continued Actual I Actual I Actual PERSONAL SERVICES $ 670,650 $ 722,825 $ 811,308 $ 861,650 $ 888,164 $ 786,442 OPERATING EXPENDITURES $ 256,196 $ 252,262 $ 268,072 $ 250,745 240,295 $ 234,421 CAPITAL OUTLAY $ 47,048 $ 47,906 $ 21,036 $ - $ - $ - TOTAL $ 973,894 $ 1,022,994 S 1,100,416 $ 1,112,395 $ 1,128,459 $ 1,020,863 PUBLIC WORKS -CEMETERY PERSONAL SERVICES $ 119,850 $ 115,606 $ 125,618 $ 133,995 $ 139,765 $ 137,744 OPERATING EXPENDITURES $ 29,723 $ 19,382 $ 23,006 $ 21,392 $ 20,769 $ 19,589 CAPITAL OUTLAY $ 7,626 $ - $ 49,509 $ 10,800 $ 7,007 $ - TOTAL $ 157,200 $ 134,987 $ 198,133 $ 166,187 $ 167,541 $ 157,333 PUBLIC WORKS - FACILTTIES MAINTENANCE PERSONAL SERVICES $ 82,598 $ 96,355 $ 102,071 $ 120,257 $ 120,247 $ 117,931 OPERATING EXPENDITURES $ 109,619 $ 108,080 $ 162,251 $ 157,007 $ 154,970 $ 150,785 CAPITAL OUTLAY $ - $ 1,650 $ - $ - $ - $ - TOTAL $ 192,216 $ 206,085 $ 264,322 $ 277,264 $ 275,217 $ 268,716 GROWTH MANAGEMENT PERSONAL SERVICES $ 234,664 $ 314,240 $ 344,247 $ 366,446 $ 366,952 $ 372,632 OPERATINGEXPENDITURES $ 22,376 $ 32,143 $ 35,844 $ 16,410 $ 16,410 $ 64,720 CAPITAL OUTLAY $ - $ 32,810 $ 2,425 $ - $ - $ - TOTAL $ 257,040 $ 379,192 $ 382,516 $ 382,856 $ 383,362 $ 437,352 BUILDING DEPARTMENT PERSONAL SERVICES $ 435,352 N/A N/A N/A N/A N/A OPERATING EXPENDITURES $ 145,571 N/A N/A N/A N/A N/A CAPITAL OUTLAY $ - N/A N/A N/A N/A N/A TOTAL $ 580,923 N/A N/A N/A N/A N/A NON-DEPARTMENTAL PERSONAL SERVICES $ 19,172 $ 6,087 $ 1,268 $ 5,000 $ 15,000 $ 15,000 OPERATINGEXPENDITURES $ 529,653 $ 793,453 $ 770,508 $ 674,131 $ 678,988 $ 626,329 GRANTS AND AIDS $ 2,215 $ 4,000 $ - $ - $ - $ INTERFUND TRANSFERS OUT $ 1,139,289 $ - $ - $ - $ - $ - CONTINGENCY $ - $ - $ - $ - $ - $ - TOTAL $ 1,690,329 $ 803,540 $ 771,776 $ 679,131 $ 693,988 $ 641,329 TOTALS PERSONAL SERVICES $ 7,967,683 $ 8,524,464 $ 8,728,170 $ 8,973,291 $ 8,946,936 $ 8,410,764 OPERATING EXPENDITURES $ 3,151,519 $ 2,964,066 $ 2,824,348 $ 2,823,536 $ 2,764,040 $ 2,593,181 CAPITAL OUTLAY $ 554,459 $ 587,265 $ 223,676 $ 74,688 $ 29,369 $ 43,323 GRANTS AND AIDS $ 2,215 $ 4,000 $ - $ - $ - $ - INTERFUND TRANSFERS OUT $ 1,139,289 $ - $ - $ - $ - $ - CONTINGENCY $ - $ - $ - $ - $ - $ TOTAL GENERAL FUND $ 12,815,165 $ 12,079,795 $ (1,776,193 $ 11,871,515 $ 11,740,345 $ 11,047,268 48 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CITY COUNCIL City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City Council directs the offices of the City Manager, City Attorney and City Clerk, adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hears citizen concerns and ideas at Council meetings, through public forums and by individual contact. Individual members represent the Council on various County and regional boards. FISCAL YEAR 2009 ACCOMPLISHMENTS / Approved Economic Development Plan which will be incorporated into the Comp Plan / Attainment of Working Waterfronts Grant / Creation of Waterfront Committee / Completion of the Main Street/Indian River Drive Improvement Project / Commencement of Collier Canal Seawall Project Construction / Installation of Three Pedestrian Bridges / Annexed Shady Rest Mobile Home Park into City of Sebastian / Dedicated land at Riverview Park for Four Chaplains Memorial / Amended the City Comprehensive Plan / Adopted voluntary airport noise abatement procedures / Completion of Dog Park / Complete Schumann Park Improvements FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Commitment to the Future - Work to bring in commercial and industrial economic development opportunities at the Sebastian Municipal Airport. - Work toward approval of tax abatement program for new businesses - Work toward completion of Interlocal Service Boundary Agreement with Indian River County government and other municipalities within Indian River County to manage growth City Goal: Quality of Life - Complete Barber Street Repaving Economic Stimulus Project - Complete 512 Landscape Improvements - Riverview Park (Cavcorp) Lot Improvements PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual 2006!2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Number of Council Meetings Conducted 36 40 36 40 35 Number of CRA Meetings Conducted 2 8 6 8 7 Number of Board of Adjustment Meetings Conduct 4 4 3 4 4 Number of Ordinances Adopted 10 21 5 10 10 Number of Resolutions Adopted 55 43 24 40 25 Number of Board Appointments 30 17 22 20 20 49 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE PROGRAM BUDGE T DESCRIPTION FOR CITY COUNCIL STAFFING NATURE OF ACTIVITY 08/09 09/10 40.00% 40.00% Regular and S ecial Meetings -Attendance at meetings (24 regular and 12 workshop/special meetings). Responsible for all legislative functions of City Government, including the establishment of laws and olicies, and a ointin ualified citizens to boards and committees. 10.00% 10.00% City Functions and Events -Attendance at functions. Public relations. 20.00% 20.00% Conference, Legislative, Coun State, and Local Meetings -Attendance at meetings. Ci re resentation at all levels of overnment and infra- overnmental affairs. 30.00% 30.00% Citizens' Problems and Complaints -Assisting Citizens in referring complaints and problems to the Cit Mana er for follow-u . 100.00% 100.00% CITY COUNCIL BUDGET SUMMARY The Fiscal Year 2009-2010 adopted budget for City Council is $52,130. This compares to the 2008-2009 projected expenditures o: $52,080, an increase of $50. Amended Projected Adopted FY OS-06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 FY 09/10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 21,591 $ 21,892 $ 22,779 $ 22,755 $ 22,755 $ .22,755 $ - Operating Expenditures 13,647 34,275 27,322 31,310 29,325 29,375 50 Capital Outlay - - - - - - - Total $ 35,238 $ 56,167 $ 50,101 $ 54,065 $ 52,080 $ 52,130 $ 50 Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: Difference 1. Personal Services - No change $ - 2. Operating Expenditures -Due to an increase in computer supplies and cell phone charges $ 50 3. Capital Outlay - No capital outlay requested in FY 2009-10 $ - PERSONAL SERVICES SCIIEDULE CITY COUNCIL F/T/E PAY POSITION YEARS POSITION RANGE 07-08 08-09 09-10 Mayor 5,400 1.00 1.00 1.00 Vice-Mayor 3,600 1.00 1.00 1.00 Council Member 3,600 3.00 3.00 3.00 5.00 5.00 5.00 FICA Taxes Worker's Comp Insurance Projected Adopted Expenditure Budget 08-09 09-10 $ 5,400 $ 5,400 3,600 3,600 10,800 10,800 $ 19,800 $ 19,800 2,892 2,892 63 63 $ 22,755 $ 22,755 50 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CITY COUNCIL Code: 010001 ccount Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Projected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Legislative Salaries 19,800 19,050 19,800 19,800 19,800 19,800 512100 FICA Taxes 1,722 2,777 2,892 2,892 2,892 2,892 512400 Worker's Comp Insurance 69 65 87 63 63 63 TOTAL PERSONAL SERVICES 21,591 21,892 22,779 22,755 .22,755 22,755 OPERATING EXPENDITURES 534000 Travel & Per Diem 6,303 18,780 20,995 22,000 22,000 22,000 534101 Telephone 426 187 246 100 90 95 534105 Cellular Telephone 0 420 748 1,080 1,055 1,100 534110 Internet Access 60 40 69 100 80 80 534630 R & M Office Equipment 210 1,823 0 500 500 500 534640 R& M Operating Equipment 0 595 0 0 0 0 534800 Promotional Activities 532 1,175 1,157 1,200 800 800 534995 Litigation Expenditures 0 5,037 0 0 0 0 535200 Departmental Supplies 1,318 1,363 1,489 500 500 500 535210 Computer Supplies 2,331 2,198 353 2,000 1,000 1,000 535410 Dues and Memberships 0 200 0 500 500 500 535420 Books and Publications 72 337 250 330 300 300 535450 Training and Education 2,395 2,120 2,015 3,000 2,500 2,500 TOTAL OPERATING EXPENDITURES 13,647 34,275 27,322 31,310 29,325 29,375 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY COUNCIL 35,238 56,167 50,101 54,065 52,080 52,130 51 ITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET This Page Intentionally Left Blank 52 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CITY MANAGER In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City- Manager, appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is responsible for the day-to-day operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost effective manner while still in accordance with City Council objectives. As chief operating officer of the City, the City Manager's office is involved in the- following functions: the daily administration of the City; appointing authority for all city employees; supervision and evaluation of the management team; coordination of infra and inter-governmental affairs; acting as the administrative spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and non-departmental expenditures and the capital improvement program; preparation of reports and data to assist the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and requests for service; and conducting administrative research and analysis. FISCAL YEAR 2009 ACCOMPLISHMENTS / Completed Main Street and Indian River Boulevard realignment and street scaping. / Initiated contract for Collier Creek stormwater improvements / Contracted for new hanger facility at the Airport. / Met with community groups to address questions and concerns. / Met with representatives of other jurisdictions and agencies to address issues of mutual interest. / Reviewed department operations and staffing to develop strategies for reducing staffing. FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Governmental Efficiency City Operations - Apply for grants and secure funding for various city projects. - Closely monitor spending and consider any cost saving ideas. Quality Service to Citizens - Promote quality customer service from City employees. - Promptly address citizen questions and concerns. Provide Effective Support to City Council - Insure that reports and supporting documentation is accurate and complete. - Insure that the City Council promptly receives pertinent information. Maintain Positive Intergovernmental Relations - Participate in the International City/County Management Association (ICMA), Florida City/County Management Association (FCCMA) and Florida League of Cities activities.. - Meet and communicate regularly with representatives of other jurisdictions to address issues of mutual interest. 53 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER STAFFING NATURE OFACTIVITY 08/09 09/10 40.00% 40.00% Management and Supervision of C~ Programs and Proiects -Plan, organize, direct, coordinate, and report on City Projects. Improve and expand efforts for quality public services. 20.00% 20.00% Preparation of C~ Council Agenda -Provide City Council members with recommendations for actions on matters requiring legislative actions, and implementation of Council decisions. Initiate and review all matters requiring Council actions. Implement Council actions. 20.00% 20.00% Intergovernmental Affairs -Represent City in intergovernmental matters. Serve as Ci representative on task forces, committees and planning groups. Administer inter-loca agreements. Monitor and report State and Federal legislation affecting the City. 20.00% 20.00% Purchasing and Contract Administration -Provide City Departments/Divisions assistance i purchasing policy compliance. Assist with solicitations for professional services in accordanc with applicable policies and legal restrictions. 100.00% 100.00% CITY MANAGER BUDGET SUMMARY Fiscal Year 2009-2010 adopted budget for City Manager is $254,611. This compares to the 2008-2009 ;nditures of $267,532, an decrease of $12,921 or 4.8%. Amended Projected Adopted FY05-06 FY06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $205,223 $223,153 $254,023 $265,486 $ 261,122 $250,586 $(10,536) Operating Expenditures 6,523 6,490 5,164 4,500 6,410 4,025 (2,385) Capital Outlay- - - - - - - - Total $211,746 $229,643 $259,186 $269,986 $ 267,532 $254,611 $(12,921) Fiscal Year 2009-10 adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: Difi 1. Personal Services -Decrease due to anticipated furlough days and the elimination of dependant insurance premiums for Charter Officers $(1 2. Operating Expenses -Decrease mainly due to a reduction in departmental supplies and dues and Capital Outlay - No capital outlay requested in FY 2009-10 $ (2,385) $ - 54 :CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE CITY MANAGER POSITION Manager ~utive Assistant Clerical Assistant F/T/E Projected Adopted PAY POSITION YEARS Expenditures Budget RANGE GRADE 07-08 08-09 09-10 08-09 09-10 1.00 1.00 1.00 $ 115,400 $ 110,076 43,861 / 79,218 64C 1.00 1.00 1.00 64,400 62,956 22,909 / 41,376 10 0.50 0.50 0.50 13,000 12,888 2.50 2.50 2.50 $ 192,800 $ 185,920 FICA Taxes 15,025 14,498 Deferred Compensation 16,506 17,057 Group Health Insurance Premiu m 17,885 17,894 Dependant Health Ins Premium 14,642 10,948 Employee Assistance Program 46 46 Worker's Comp Insurance 618 623 Auto Allowance 3,600 3,600 Total Personal Services $ 261,122 $ 250,586 55 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE CITY MANAGER Code: 010005 Account Number Description FY05/06 Actual FY06/07 Actual FY 07/08 Actual Amended FY 08/09 Bud et FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 151,978 164,701 186,680 193,350 192,800 185,920 512100 FICA Taxes 12,115 12,067 13,506 15,067 15,025 14,498 512225 Deferred Compensation 13,535 14,731 16,247 16,511 16,506 17,057 512301 Group Health Insurance Premium 10,132 12,116 15,300 17,887 17,885 17,894 512305 Dependant Health Ins Premium 13,234 15,508 17,803 18,372 14,642 10,948 512309 Employee Assistance Program 52 46 54 81 46 46 512400 Worker's Comp Insurance 587 532 715 618 618 623 512601 Auto Allowance 3,590 3,452 3,718 3,600 3,600 3,600 TOTAL PERSONAL SERVICES 205,223 223,153 254,023 265,486 261,122 250,586 OPERATING EXPENDITURES 534000 Travel and Per Diem 0 526 388 250 250 250 534101 .Telephone 880 352 555 550 270 280 534105 Cellular Phone 505 424 374 400 350 370 534110 Internet Services 293 49 42 50 40 40 534120 Postage 80 85 64 100 100 100 534130 Express Mail 24 0 0 0 0 0 534630 R & M -Office Equipment 1,684 1,544 806 800 800 585 534800 Promotional Activities 361 707 672 250 250 250 534920 Legal Ads 480 0 0 0 0 0 535200 Departmental Supplies 554 780 578 500 1,150 500 535210 Computer Supplies 269 63 30 100 125 100 535410 Dues and Memberships 1,067 1,228 1,321 1,200 2,740 1,200 535420 Books and Publications 0 82 10 50 10 100 535450 Training and Education 325 650 325 250 325 250 TOTAL OPERATING EXPENDITURES 6,523 6,490 5,164 4,500 6,410 4,025 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY MANAGER 211,746 229,643. 259,187 269,986 267,532 254,611 56 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CITY CLERK The City Clerk is appointed by and serves under the direction of the City Council. This office maintains the City seal, attests all documents, provides legislative support, and maintains all permanent records of the City.. The City Clerk is the Elections Official, Canvassing Board Chair and Records Management Liaison Officer for the City. The department is responsible for the City's records management program, cemetery sales and records, administers all appointments, orientations, financial disclosure and handbooks for City boards and committees, and administers codification. FISCAL YEAR 2009 ACCOMPLISHMENTS Mapped the Parks Cemetery property with assistance of Engineering Department Continued working with departments on imaging program and placement of records in Laserfiche for public access / Coordinated with Indian River County and Municipalities to Host ISBA workshops / Hosted State of Florida Records Management Seminar in Chambers in July / Upgraded cemetery software FISCAL YEAR 2010 GOALS AND OBJECTIVES / Continue to offer efficient and timely service to Council, residents and staff / Continue to work with and encourage staff to utilize Laserfiche for department records PERFORMANCE MEASURES Performance Indicators ~ Actual 2005/2006 Actual 2006/2007 Actual. 2007/2008 Projected 2008/2009 Projected 2009/2010 Records Scanned 400 592 734 800 1000 Records Destroyed 200 Boxes 171 Boxes 227 220 boxes 200 Council Meeting Packets/Minutes 36 48 37 40 40 Cemetery Lots/Niches Sold 100 69 58 100 60 Election -Candidates Qualified 6 8 0 8 9 Legal/Display Ads Published 40 39 51 46 20 Code Supplements Distributed 2 4 3 4 2 Board Appointments Administered 40 17 22 30 22 Instruments Recorded 10 3 2 5 4 Public Records Requests 250 458 374 450 400 Other Committee Meeting Minutes Recorded 41 38 20 28 22 57 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR CITY CLERK STAFFING NATURE OFACTIVITY 08/09 09/10 20.00% 20.00% Services for City Council -Prepare City Council agendas, advertise public hearings, pos notices, attend and take minutes of all City Council meetings, administer follow-up of Ci Council action items, prepare correspondence, prepare City Council budget, make City Council travel arrangements, research services, attest and seal all documents executed by Mayor an City Manager, schedule invocations, write proclamations and resolutions as needed, prepay certificates of appreciation, provide orientation packets for new City Council and conduc orientation with City Manager and City Attorney, coordinate with MIS for broadcast of all Ci Council, CRA and Board of Adjustment meetings. 10.00% 10.00% Services for Citizens -Receive and respond to general City website e-mail link, respond to public records requests and inquiries, provide computer for public research, post legal notices, and make imaged records available on City website via Laserfiche. 15.00% 15.00% Services for Boards/Committees -Liaison to boards relative to memberships, advertis vacancies, administer financial disclosure fornis and update City information on Commission o Ethics website, record Board of Adjustment, CRA, Natural Resource Board, maintain an update Board Handbook, and conduct board member orientation. 30.00% 30.00% Records Management -Scan all permanent and long term records for review by department on network and for protection, research records upon request, coordinate paper recycling an records destruction with Recycling Contractor in accordance with State law. Maintain, update and distribute adopted Records Management Procedures Manual, coordinate with Records Liaisons and Committee, maintain all original City documents, i.e. ordinances, resolutions, agreements, deeds, terminated personnel files, conduct records research for staff as requested. Conduct staff training in records management. 10.00% 10.00% Cemetery -Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemete records/database. Respond to customer concerns and complaints. 5.00% 5.00% General Administration -Prepare, post, and distribute monthly calendar, prepare annu budget for deparhnent, attend Management Team meetings, codify ordinances, record final plats and easements, records vacations of easement, keep log of all City vehicles, attest and seal Ci documents, provide notary services for City documents. 10.00% 10.00% C~ Election -The City Clerk is the City Elections Official and Chairperson of the Ci Canvassing Board, qualifies candidates for office and political committees, coordinates wi Supervisor of Elections and State of Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials. 100.00% 100.00% 58 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CITY CLERK BUDGET SUMMARY The Fiscal Year 2009-2010 adopted budget for City Clerk is $296,571. This compares to the 2008-2009 projected expenditures $289,590, an increase of $6,981 or 2.41%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08/09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference I Services $ 246,763 $ 284,317 $ 242,901 $ 252,302 $ 250,855 $ 240,921 $ (9,934) ng Expenses 72,387. 83,703 29,430 44,785 38,735 55,650 16,915 Outlay 11,574 - - - - - - $ 330,724 $ 368,020 $ 272,331 $ 297,087 $ 289,590 $ 296,571 $ 6,981 Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Decrease due to anticipated furlough days and the elimination of dependant insurance premiums for Charter Officers $ (9,934) 2. Operating Expenses -Net increase mainly due to increase in election costs. $ 16,915 3. Capital Outlay - No capital outlay requested in FY 2009-10 $ - PERSONAL SERVICES SCHEDULE CLERK .POSITION City Clerk Deputy City Clerk Records Program Manager F/T/E Projected Adopted pAY POSITION YEARS Expenditures Budget RANGE GRADE 07-08 08-09 09-10 08-09 09-10 1.00 1.00 1.00 $ 85,600 $ 81,650 39,783 / 71,853 64 1.00 1.00 1.00 56,900 55,804 35,367 / 63,877 60 1.00 1.00 1.00 45,600 44,070 3.00 3.00 3.00 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $ 188,100 $ 181,524 14,390 13,887 16,929 16,337 21,401 21,413 9,364 7,083 69 69 602 608 $ 250,855 $ 240,921 59 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE CITY CLERK Code: 010009 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 BudEet . FY 08/09 Projected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Salaries 186,720 216,251 181,006 188,150 188,100 181,524 511300 Temporary Salaries 108 0 0 0 0 0 512100 FICA Taxes 14,278 16,983 13,760 14,393 14,390 13,887 512225 Deferred Compensation 16,805 17,519 16,290 16,934 16,929 16,337 512301 Group Health Insurance Premium 20,320 23,678 20,627 21,401 21,401 21,413 512305 Dependant Health Ins Premium 7,777 9,141 10,420 10,753 9,364 7,083 512309 Employee Assistance Program 92 92 69 69 69 69 512400 Worker's Comp Insurance 664 652 729 602 602 608 TOTAL PERSONAL SERVICES 246,763 284,317 242,901 252,302 250,855 240,921 533400 Other Contractual Services 11,083 9,923 1,631 3,935 3,735 1,800 533480 Temporary Employment Services 2,414 11,050 0 0 0 0 533490 Codification Services 3,779 4,496 3,155. 5,000 3,000 3,000 534000 Travel and Per Diem 1,505 1,368 1,887 1,200 900 900 534101 Telephone 880 695 797 550 540 550 534110 Internet Services 120 189 147 135 135 140 534120 Postage 659 598 406 500 500 500 534630 R & M -Office Equipment 6,412 10,237 9,432 10,200 9,800 11,085 534910 Clerk of Court Filing Fees 63 123 46 300 300 300 534920 Legal Ads 8,014 9,337 8,124 8,000 8,000 2,000 534990 Election Costs 28,977 29,796 0 10,065 7,700 32,000 535200 Departmental Supplies 3,120 1,276 1,073 1,500 1,000 800 535210 Computer Supplies 3,437 2,830 1,332 2,000 2,000 1,500 535290 Audio/Video Recording Tapes/CDs 144 140 0 0 0 0 535410 Dues and Memberships 498 581 395 500 425 425 535420 Books and Publications 796 195 364 400 350 300 535450 Training and Education 485 870 640 500 350 350 TOTAL OPERATING EXPENDITURES 72,387 83,703 29,430 44,785 38,735 55,650 CAPITAL OUTLAY 606400 Vehicles and Equipment 11,574 0 0 0 0 0 TOTAL CAPITAL OUTLAY 11,574 0 0 0 0 0 TOTAL CITY CLERK 330,724 368,020 272,331 297,087 289,590 296,571 60 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CITY ATTORNEY The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers. The City Attorney represents the City in defense of litigation and provides legal counsel for bond issues and property transactions. The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond sale documents, and legal opinions, as required. The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement Board and litigated actions as required. PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY STAFFING NATURE OF ACTIVITY 08/09 09/10 25.00% 25.00% Counsel to C~ Council and Other C~ Bodies -Attend workshops, regular and special meetings o City Council, Planning Commission, Board of Adjustment, and Code Enforcement Board, as well other City bodies as assigned and provide advice as to the law and procedures. 25.00% 25.00% Function as Ci 's Solicitor -Prepare and review ordinances, resolutions, contracts, prope instruments and other legal documents on behalf of the City. 40.00% 40.00% C~ Legal Advisor -Provide legal counsel to and attends meetings with City Manager , departmen directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Manage as requested. 10.00% 10.00% Legal Representative -Represent City in litigation and administrative proceedings as required. Act a General Counsel to the City in the supervision of outside counsel. 100.00% 100.00% 61 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CITY ATTORNEY BUDGET SUNIMARY The Fiscal Year 2009-2010 adopted budget for City Attorney is $125,340. This compares to the 2008-2009 projected expenditures of $188,301, a decrease of $62,961, or 33.4%. Amended Projected Adopted FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 180,322 $ 193,365 $ 209,562 $ 81,636 $ 78,501 $ - $ (78,501) Operating Expenses 6,054 7,595 6,103 112,858 109,800 125,340 15,540 Capital0utlay - - - - - - Total $ 186,376 $ 200,960 $ 215,665 $ 194,494 $ 188,301 $ 125,340 $ (62,961) Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Decrease due to change from full-time attorney to contractual $ (78,501) 2. Operating Expenses -Increase mainly due to change from full-time attomey to contractual $ 15,540 3. Capital Outlay - No capital outlay requested for FY 2009-10 $ - PERSONAL SERVICES SCHEDULE CITY ATTORNEY F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 City Attorney 1.00 1.00 0.00 $ 70,845 $ - Administrative Asst 34,674 / 62,625 60 1.00 1.00 0.00 1,990 - 2.00 2.00 0.00 $ 72,835 $ - FICA Taxes 2,013 - Deferred Compensation 523 - Group Health Insurance 2,347 - Dependent Health Insurance Premium 520 - Employee Assistance Program 7 - Workers Comp Insurance 256 - Auto Allowance 0 - Total Personal Services $ 78,501 $ - 62 'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CITY ATTORNEY Code: 010010 count Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Bud et FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 132,087 140,897 152,162 72,836 72,835 0 512100 FICA Taxes 9,936 10,549 11,106 1,455 2,013 0 512225 Deferred Compensation 19,365 20,658 22,239 523 523 0 512301 Group Health Insurance Premium 10,323 12,028 13,768 2,347 2,347 0 512305 Dependant Health Ins Premium 4,564 5,318 6,062 520 520 0 512309 Employee Assistance Program 46 46 46 29 7 0 512400 Worker's Comp Insurance 411 417 461 326 256 0 512601 Auto Allowance 3,590 3,452 3,718 3,600 0 0 TOTAL PERSONAL SERVICES 180,322 193,365 209,562 81,636 78,501 0 OPERATING EXPENDITURES 533400 Other Contractual Services 0 0 517 106,700 106,700 121,000 534000 Travel and Per Diem 754 845 789 1,000 0 0 534101 Telephone 308 347 413 275 270 280 534105 Cellular Phone 527 379 321 290 23 0 534110 Internet Services 60 53 42 40 40 40 534115 On-Line Services 1,089 968 1,202 1,000 1,164 1,620 534120 Postage 40 16 16 50 25 50 534130 Express Mail 15 37 0 0 0 50 534630 R & M -Office Equipment 0 1,256 806 800 775 600 534800 Promotional Activities 80 0 0 0 0 0 534995 Litigation Expenses 50 1,126 794 1,000 250 1,000 535200 Departmental Supplies 183 390 196 208 208 100 535210 Computer Supplies 1,718 983 0 100 0 50 535410 Dues and Memberships 450 425 500 450 150 450 535420 Books and Publications 95 10 10 195 195 100 535450 Training and Education 685 760 497 750 0 0 TOTAL OPERATING EXPENDITURES 6,054 7,595 6,103 112,858 109,800 125,340 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL LEGAL DEPARTMENT 186,376 200,960 215,665 194,494 188,301 125,340 63 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET[ GTY QF HOME ~F PELICAN ISLAND This Page Intentionally Left Blank 64 '.CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department primarily provides support services to other City departments. It has been organized into two primary sections, which are Finance and Human Resources. Other activities include administration of grants and major construction projects. The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable laws, regulations, and sound business practices and to diligently safeguard the resources of the city and ensure that prudent fiscal management policies are maintained. This Section also coordinates general and liability insurance claims. The Human Resources Section is responsible for administering effective recruitment, selection, assignment and retention of employees, in addition to implementing and advising on rules and regulations to ensure compliance with employee laws. This department is responsible for labor relations, which include: employee service recognition, employee special events, employee assistance program, employee orientation, employee benefits, employee training, negotiating collective bargaining agreements, discipline and grievance handling and employee salary administration. The Section also administers workers' compensation benefits. This department is also responsible for documenting compliance with grant provisions and processing grant reimbursements. It also monitors all major construction projects to assure spending is held within amounts appropriated and restricted funds are correctly used. FISCAL YEAR 2009 ACCOMPLISHMENTS / Revised Family Medical Leave Policy and Procedure and began revisions to the Standard Operating Procedures Manual. / Continued to educate employees on the importance of being safety conscientious. This includes training seminars and the safety committee that evaluates safety practices and recommends improvements. / Coordinated with Indian River and Brevard Community College to provide training for Employees. / Implemented an online benefit application for all employees. / Assisted in a successful negotiation for a one year bargaining agreement with Communication Workers of America Union. / Successfully closed the following grants and projects: Florida Department of Transportation -Airport Layout Plan, Florida Fish & Wildlife -Florida Boating Improvement Program, U.S. Department of Justice Bulletproof Vest Partnership, U.S. Department of Justice Secure our Schools, Federal Aviation Administration -Airport Layout Plan Update, Florida Inland Navigation District -Main Street Boat Ramp Trailer Parking Acquisition. Florida Airport Council Internship Grant Program, Florida League of Cities -Safety Grant Reimbursement Program, U.S. Department of Environmental Protection - Periwinkle Drive Stormwater Improvements and Office of Criminal Justice -Tactical Rifles. / Completed the Single Audit Section of Fiscal Year 2008 Comprehensive Annual Financial Report. / Published the Community Redevelopment Agency Annual Activity Report for FY 2007-2008, as required by State Statute 163.356 (3) (C). / Tenth time awardee of the Government Finance Officer's Association Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report and fifth time awardee of the Government Finance Officer's Association Distinguished Budget Presentation Award. / Received a clean opinion from City's external auditors for the FY 2007-2008 financial audit. / Maintained the American Express corporate card reward program and generated approximately $2,500 of rewards for City sponsored employee events. / Retained an "A" bond rating from Standard & Poor's for Stormwater Utilities revenue Bonds, Series 2003 and an "A+" bond rating from Standard & Poor's for Discretionary Sales Tax Revenue Bonds, Series 2003 and Series 2003Rd retained. 65 ITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET FISCAL YEAR 2010 GOALS AND OBJECTIVES - Continue to generate cost saving ideas through internal audits and staff involvement. Complete revisions to the Standard Operating Procedures Manual. - Update Human Resource Policies and include them on the city's website. - Provide low cost quality training for City employees, including continuation of Lunch `n Learn sessions. - Develop mandatory training that can be provided through the Intranet when appropriate. - Provide FDOT training to certify supervisors of safety sensitive employees to diagnose alcohol or drug misuse symptoms. - Successfully negotiate a successor Collective Bargaining Agreement with the Communication Workers of America (CWA) and Police Benevolent Association (PBA). - Provide quality affordable health insurance for city employees. - Recruit and promote the most qualified candidates recognizing the value of diversity in the workplace. - Promote a work environment that is safe, healthy and reflects the city's commitment to fairness and equality in the workplace. - Continue to provide quality financial services for the City of Sebastian. - Continue to provide responsive service to all customers, citizens, vendors, and employees. - Submit 2008-2009 Comprehensive Annual Financial Report to Government Finance Officers Association for Excellence for Financial Award. - Submit 2009-2010 Annual Budget document to the Government Finance Officers Association for distinguished Budget Presentation Award. - Continue to increase productivity by modifying operating procedures. - Provide timely financial information to the City administration and the general public by issuing the City's Comprehensive Annual Financial Report no later than February 28th each year. - Provide timely adopted budget document to the City administration and the general public by issuing the City's Annual Budget document no later than October 30th each year. - Continue staff training in accounting, risk management, and emergency management. - Maintain and improve the current bond rating from Fitch, Moody's, and S&P. 66 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PF.RF(1RMANC'E MF.ASIIRES Performance Indicators Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Total Full and Part-time Positions 209 212 193 190 183 Terminations/Resignations/Retirements 40 37 25 25 24 HR hours to process new employee N/A 9 5 3 3 Applications processed 470 489 285 175 100 New Hires 53 46 20 20 10 Background Checks conducted - non-sworn 71 47 23 15 10 Reported Workers Compensation Injuries 19 10 17 14 14 Time frame to hire new employee -non-sworn N/A 14 days 14 days 7 days 7 days Time frame to hire new employee -sworn N/A 3 months 3 momths 2.5 months 2.5 months Program Cost Per Capita 27.66% 26.36% .28.82 25.21% 21.48% Journal Entries Processed 2,238 2,321 2,681 2,300 2,500 Accounts Payable Invoices Processed 4,599 4,348 4,572 4,400 4,500 Accounts Payable Checks Processed 3,181 3,189 3,374 3,200 3,300 Purchase Orders Processed 293 284 254 300 275 Payroll Checks Processed 5,052 5,159 4,847 5,200 5,000 Purchasing/Corporate Card Transactions Processed 2,447 2,019 1,104 2,500 2,500 Purchasing Card Users 37 37 43 36 43 Number of Fixed Assets Records 1,740 1,850 1,980 1,950 2,000 Comprehensive Annual Financial Statement issued 02/09/07 03/21/08 03/25/09 02/28/10 02/28/11 Annual Budget Document issued 10/20/05 10/20/06 10/20/07 10/20/08 10/20/09 Receive Excellence in Financial Reporting Award (consecutive years) 8 9 10 11 12 Receive Distinguished Budget Presentation Award (consecutive years) 2 3 4 5 6 Cellular Phones Maintained n/a 75 80 77 83 67 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDGE T DESCRIPTION FOR ADMINISTRATIVE SERVICES STAFFING NATURE OFACTIVITY 08/09 09/10 3.50% 4.00% Hirin New Emaloyees -Accept applications, screen applications for minimum qualifications, prepar employment and rejection letters, prepare new hire package, schedule pre-employment physical and drug screens, conduct new hire orientations, conduct employment and background investigations, coordinate with deparhnent re ardin examinations for skilled ositions. 5.00% 5.00% In-Service Actions -Process employee action notices for activity -promotions, demotions and transfers. Maintain personnel .and subject files. Update salary schedules and compensation plans. Administer employee evaluation ro am. ?.50% 2.00% Union Neeotiations, Contract Administration -Negotiate labor agreements with both PBA and CWA and an Memo's of Understanding that may be necessary during the life of existing contracts. Perform support research, document preparation and record minutes. Review, rewrite and organize Rules and Regulations. 21.50% 10.00% Emaloyee Su ort -Continue longevity service awards for employees completing 5, 10, 15 and 20 consecutiv years of service with the City, Employee of the Quarter and Year awards and the Safe Driving award. Ensure all employees required to possess CDL Drivers Licenses meet Federal Drug and Alcohol Standard through rando drug testing, while maintaining the confidentially of the person being processed. Develop and coordinate th necessary employee training. Maintain the City's Policy and Procedures Manual. Also, maintain an Employe Handbook which contains an abbreviated ready reference of major policies and procedures. Review and revis job descriptions. Disseminate information to employees through the monthly newsleter. Implement a true random drug policy for all employees to ensure a drug free workplace. Insure and provide for an Employe Assistance Program for employees and family members with any mental health and/or stress related problems. 5.00% 5.00% Effective Insurance Plans -Develop and maintain a comprehensive, innovative and effectively managed insurance benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for employees and dependents. 7.50% 10.00% Grants & Saecial Projects-Responsible for quarterly status, reimbursement reports, close out documentatio and federal and state compliance to grantors. 14.50% 13.00% General Accountine -Data entry for general ledger activity for all City operations, bank reconciliations, preparation of federal, State and local reports, and allocation of charges to City departments. Ensure all accounting information is entered timely and accurately. Maintain fixed assets records and ensure assets ar recorded and tagged properly. Account for all Capital Projects. 7.50% 14.00% Accounts Payable -Review all requests for payment and prepare checks. Process and pay purchasing card transactions. Ensure appropriate discounts are taken and invoices are paid prior to due date, audit travel expens reports and prepare year end 1099's. . 5.00% 5.00% Payroll - Review and process payroll, including benefits, deductions, leave availability, and worker compensation. Prepare quarterly and annual payroll tax reports and quarterly reports to the workers compensation insurance carrier. Prepare employee insurance invoices for payment and process year end W-2's. 7.50% 7.00% Budget -Assist the City Manager in preparation of annual budget. Ensure budget is comprehensive as to communication, coordination and control. Submit fmal budget to the Government Finance Officers Associatio Awards Program and quarterly budget amendment packages to the Council. 0.50% 1.00% Risk Manaeement -Ensure that insurance claims are promptly submitted to the insurance carrier. Resolve minor claims that are lower than deductible limits in a fair and consistent manner. 10.00% 10.00% Auditing and Financial Reaortine -Analyze general ledger accounts, develop and prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial statements. Prepare annual State reports, such as Comptroller's Report, Transportation Report, and othe complex financial analyses. Invest operating and construction funds. Make debt service payments and recor transactions. Complete the Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Program. 4.00% 10.00% Cash Manaeement -Collect revenues from taxes, intergovernmental revenues, franchise fees, utility taxes, occupational licenses, parking citations, special assessments, and rentals. Monitor collections as compared to budget. Invest any available cash balances. 1.00% 4.00% Cellular Phone Maintenance -Monitor use and coordinate repairs and replacements of City cell phones. o a 68 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET ADMINISTRATIVE SERVICES BUDGET SUMMARY 'ear 2009-2010 adopted budget for Admini of $577,803, a decrease of $85,924 or 14.7%. compares Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 505,708 $ 470,194 $ 577,960 $ 499,528 $ 498,465 $ 409,160 $ (89,305) Operating Expenses 93,649 117,350 82,816 79,015 79,338 83,719 4,381 Capital Outlay - 3,542 - - - - Total $ 599,357 $ 591,087 $ 660,776 $ 578,543 $ 577,803 $ 492,879 $ (84,924) cal Year 2009-10 Adopted Budget: jor Current Level Changes from cal Year 2008-09 Projected Expenditures: Difference Personal Services -Net decrease due to reduction in force of two employees. $ (89,305) Operating Expenses -Net increase mainly due to a higher cost of consultants $ 4,381 Capital Outlay - No capital outlay requested in FY 2009-10 $ - POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 Services Director 79,970 / 144,435 87 0.00. 0.00 1.00 $ - $ 88,521 ~r of Finance 67,708 / 122,288 82 1.00 1.00 1.00 100,000 86,230 i Resources Director 67,708 / 122,288 82 1.00 1.00 0.00 79,900 - Accountant 40,607 / 73,340 39 1.00 1.00 1.00 58,700 58,665 i Resources Technician 32,336 / 58,403 33 1.00 1.00 1.00 47,000 47,551 sting Clerk II 26,545 / 47,943 26 2.00 2.00 1.00 63,600 34,353 sting Clerk I 23,581 / 42,589 22 1.00 1.00 0.00 27,500 - $ 376,700 $ 315,320 ~ Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 500 500 28,856 24,160 33,948 28,424 49,886 35,763 7,209 3,819 161 115 1,205 1,059 $ 498,465 $ 409,160 69 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE ADMINISTRATIVE SERVICES DEPARTMENT EXPENDITURES PER FISCAL YEAR Descriation 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL Server & Operating System for MLJNIS Accounting Software $ - $ 5,000 $ - $ - $ - $ - $ 5,000 $ - $ 5,000 $ - $ - $ - $ - $ 5,000 70 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE ADMINISTRATIVE SERVICES DEPARTMENT ~~~P~ m nn2n Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr Request PERSONAL SERVICES 511200 Regular Salaries 391,198 356,534 444,734 377,600 376,700 315,320 511300 Temporary Salaries 2,736 0 0 0 0 0 511400 Overtime 348 732 574 500 500 500 512100 FICA Taxes 29,531 26,416 33,052 28,925 28,856 24,160 512225 Deferred Compensation 34,682 31,503 34,465 34,029 33,948 28,424 512301 Group Health Insurance Premium 36,621 42,820 52,821 49,896 49,886 35,763 512305 Dependent Insurance 8,967 10,802 10,609 7,209 7,209 3,819 512309 Employee Assistance Program 180 177 180 161 161 115 512400 Worker's Comp Insurance 1,445 1,210 1,525 1,208 1,205 1,059 TOTAL PERSONAL SERVICES 505,708 470,194 577,960 499,528 498,465 409,160 OPERATING EXPENDITURES 533100 Professional Services 0 10,650 0 0 0 0 533120 Consultants 0 954 3,449 100 1,578 8,600 533175 Employee Background Testing 11,296 6,580 4,005 1,500 3,000 3,249 533400 Other Contractual Services 1,744 2,469 3,267 2,000 1,750 2,000 533200 Audit Fees 29,705 29,443 31,986 35,950 35,943 34,815 533480 Temporary Employment Services 1,140 0 0 0 0 0 534000 Travel and Per Diem 4,346 4,564 2,134 2,050 2,119 750 534101 Telephone 1,996 1,158 1,587 965 895 550 534105 Cellular Telephone 0 0 369 375 355 370 534110 Internet Access 220 347 366 175 175 120 534120 Postage 2,297 2,084 2;650 2,450 2,050 2,500 534130 Express Mail 131 146 162 225 210 100 534630 R & M -Office Equipment 16,418 38,750 17,739 19,000 19,100 19,450 534700 Printing and Binding 2,386 2,542 2,566 2,325 2,379 2,500 534800 Promotional Activities 552 1,579 923 500 775 .775 534910 Clerk of Court Filing Fees 0 0 0 0 0 0 534920 Legal Ads 2,593 1,037 150 500 419 0 535200 Departmental Supplies 6,669 3,774 4,452 3,500 3,500 3,300 535205 Bank Charges 26 (52) 49 100 100 100 535210 Computer Supplies 4,228 3,522 1,931 2,500 1,800 1,225 535230 Small Tools & Equipment 0 127 0 75 0 0 535410 Dues and Memberships 1,410 2,157 1,610 1,500 1,645 1,685 535420 Books and Publications 1,998 2,162 2,366 1,750 650 1,130 535456 Training and Education 4,495 3,356 1,655 1,475 895 500 TOTAL OPERATING EXPENDITURES 93,649 117,350 82,816 79,015 79,338 83,719 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 3,542 0 0 0 0 TOTAL CAPITAL OUTLAY 0 3,542 0 0 0 0 TOTAL ADMINISTRATIVE SERVICES 599,357 591,086 660,776 578,543 577,803 492,879 71 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CITY OF This Page Intentionally Left Blank 72 HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET MANAGEMENT INFORMATION SYSTEMS DIVISION The Management Information Systems Division is responsible for the purchase, operation, and maintenance of the City's approved hardware and software infrastructure, and either provides or recommends training for its use. The department also provides support for the Police Department's Records Management System, Growth Management's Arcview modified GIS system, over 150 microcomputers and printers, hardware and software support for the City's Internet/intranet Accounts, and maintenance of the City's seven websites and telephone system. FISCAL YEAR 2009 ACCOMPLISHMENTS / Upgraded the Building Department IMS system to the latest version of the new IMS system with no problems or down time. / MIS has fought off every attempt to breach our security. / MIS has maintained all communications and equipment the City of Sebastian has operated free from any interruption in services. / New Airport Website. / New City of Sebastian Website. / Setup early voting at City hall for the Citizens of Sebastian. Set up high speed access to transmit election results to the Board of Directors. / Passed the FDLE state audit confirming our secure transmission of confidential information. The City of Sebastian is in compliance with all FBI and FDLE regulations. / MIS hosted The Indian River County Economic Summit, receiving many written and verbal accolades and praise. / MIS completed testing of Office 2007, operating systems Vista and Windows 7. / Completed fiber repair from Wimbrow Drive to the City Garage on Sebastian Blvd. / Completed major fiber replacement at the Golf Course. / Completed Golf Course computer system from Windows 98 to Windows XP and Server 2003. / Completed a City Wide roll out of Office 2003. / Assisted and consulted in The LoPresti tenant move to the Airport. / Maintained a City Wide Backup to be able to restore any information when needed. FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Governmental Efficiency - Continue to provide the City of Sebastian and the Police Department with 24/7 coverage. - Continue to improve customer service. - Continue to be in compliance with all Microsoft Licensing. - New enhancements to the City of Sebastian Website. - New enhancements to the Airport Website. City Goal: Citywide Infrastructure Improvements: - Complete the Indian River County Fiber hook up project for the Police Department. PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 WorkordersProcessed 5039 14335 9470 15000 10000 Server Outages Serviced 0 0 0 1 1 Network Outages Serviced 0 0 0 1 1 Phone System Outages Serviced 0 1 0 1 1 User Training hours performed/supported 2200 3500 3200 4000 2500 73 !:CITY OF .SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMATION SERVICES STAFFING NATURE OF ACTIVITY 08/09 09/10 20.00% 15.00% Network Analysis, Design, and Configuration -This includes the assessment of the citys' current data needs, as well as, projected needs for all software and hardware, and the documentation of all s stems. 20.00% 20.00% End User Support -This includes hardware troubleshooting and repair, as well as, assisting users in the use of all data resources. 20.00% 20.00% Network Administration -This includes the daily administration of network resources such as maintaining user accounts, a-mail accounts, data backup etc... 20.00% 20.00% Division Administration -This includes the functions necessary to support the internal administrative needs of the MIS division's resources and personnel. 10.00% 10.00% Technolo~y Research and Development -This is the time necessary to research and evaluate technolo related roducts and services for urchase and im lementation. 10.00% 15.00% Information Services Support -This includes services such as web hosting and cable channel content that provides Internal and External users access to data and services. 100.00% 100.00% MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY Fiscal Year 2009-2010 adopted budget for Management Information Systems is $267,021. This compares to the > projected expenditures of $246,591, an increase of $20,430 or 8.3%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference 1 Services $ 134,715 $ 184,323 $ 198,088 $ 217,279 $ 212,930 $ 206,963 $ (5,967) ng Expenses 10,197 13,636 15,450 34,065 30,861 28,735 (2,126) Outlay 19,222 19,351 9,329 15,000 2,800 31,323 28,523 $ 164,134 $ 222,310 $ 222,868 $ 266,344 $ 246,591 $ 267,021 $ 20,430 Fiscal Year 2009-10 Adopted Budget: ,Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Decrease mainly due to anticipated furlough days $ (S,S 2. Operating Expenses -Net decrease mainly due to a decrease in repair and maintenance of office and operating equipment $ (2, 3. Capital Outlay -Increase due to upgrades of hardware and software $ 28, 74 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE AGEMENT INFORMATION SERVICES PAY POSITION RANGE GRADE MIS Director 62,599 / 113,062 79 Senior System Analyst 36,782 / 66,432 61 Systems Analyst 35,367 / 63,877 60 F/T/E POSITION YEARS 07-08 08-09 09-10 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 Temporary Salaries Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Adopted Expenditure Budget 08-09 09-10 $ 75,500 $ 72,016 46,700 45,785 37,000 36,268 $ 159,200 $ 154,069 5,000 5,000 12,561 12,169 14,328 13,866 21,264 21,275 69 69 508 515 $ 212,930 $ 206,963 CAPITAL OUTLAY SCHEDULE AGEMENT INFORMATION SERVICES Description Exchange connector 2003 HP Procurve Switch Exchange Server upgrade Cost Exchange Software Upgrade Cost :Enterprise Server Imaging IOpenScape Xpressions V6 Servers Phone System Replacement Disaster Recovery Symantec ghost Suite 2 Automation for CH25 Broadcast 2009-10 2010-11 2011-12 2012-13 2013-14 TOTAL $ 1,850 $ - $ - $ - $ - $ 1,850 8,716 - - - - $ 8,716 7,910 - - - - $ 7,910 12,847 - - - - $ 12,847 - 1,557 1,557 1,557 - $ 4,671 - 12,416 - - - $ 12,416 - 10,000 10,000 10,000 10,000 $ 40,000 - - - - 75,000 $ 75,000 - 9,300 9,300 - - $ 18,600 - 5,000 - - - $ 5,000 - 30,000 20,000 - - $ 50,000 I Total $ 31,323 $ 68,273 $ 40,857 $ 11,557 $ 85,000 $ 237,010 75 T CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET MANAGEMENT INFORMATION SYSTEMS Code: 010021 ccount Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 100,789 137,361 141,232 159,800 159,200 154,069 511300 Temporary Salaries 3,160 9,637 9,041 5,000 5,000 5,000 511400 Overtime 0 0 3,841 0 0 0 512100 FICA Taxes 7,723 10,983 11,609 12,607 12,561 12,169 512225 Deferred Compensation 8,574 11,726 11,662 14,382 14,328 13,866 512301 Group Health Insurance Premium 10,962 15,701 17,965 21,268 21,264 21,275 512305 Dependant Health Ins Premium 3,010 3,408 2,081 3,642 0 0 512309 Employee Assistance Program 54 65 63 69 69 69 512400 Worker's Comp Insurance 443 442 594 511 508 515 TOTAL PERSONAL SERVICES 134,715 189,323 198,088 217,279 212,930 206,963 OPERATING EXPENDITURES 533120 Consultants 0 180 405 100 0 0 534000 Travel and Per Diem 172 113 137 250 200 0 534101 Telephone 572 536 484 7,580 7,260 7,480 534105 Cellular Phone 1,569 1,481 1,191 1,125 1,060 1,100 534110 Internet Access 1,208 1,489 2,197 2,410 2,325 2,325 534120 Postage 14 28 24 100 100 100 534130 Express Mail 98 30 199 150 200 150 534630 R & M -Office Equipment 706 6,164 753 3,500 3,455 4,255 534640 R & M-Operating Equipment 0 590 4,429 13,500 10,900 5,500 535200 Departmental Supplies 207 38 374 250 250 700 535210 Computer Supplies 4,632 1,482 4,593 4,000 4,070 5,000 535230 Small Tools and Equipment 316 135 43 100 291 100 535410 Dues and Memberships 271 262 125 500 250 275 535420 Books and Publications 58 340 0 250 250 250 535450 Training and Education 375 426 496 250 250 1,500 TOTAL OPERATING EXPENDITURES 10,197 13,636 15,450 34,065 30,861 28,735 CAPITAL OUTLAY 606400 Vehicles and Equipment 19,222 19,351 9,329 15,000 2,800 31,323 TOTAL CAPITAL OUTLAY 19,222 19,351 9,329 15,000 2,800 31,323 TOTAL MANAGEMENT INFORMATION SYSTEMS DIVISION 164,134. 222,310 222,868 266,344 246,591 267,021 76 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GROWTH MANAGEMENT DEPARTMENT The Growth Management Department provides proactive planning to facilitate quality development. The department provides technically sound and professional guidance to the City Council, the City Manager, the Planning and Zoning Board, as well as various boards and committees. The Growth Management department also provides comprehensive planning, community development, redevelopment, code enforcement guidance and economic development activities. FISCAL YEAR 2009 ACCOMPLISHMENTS / Processed letters to FEMA requesting modification to the flood zone maps. / Participating with design, permitting and construction for the Main Street Boat Ramp Renovation / Obtained the Tree City USA recertification for the 10~' year / Completed updates to the Comprehensive Plan / Participant in the MPO -North County Greenways plan / Proposed several land development code modifications / Applied for $3.2 million in funding from the Florida Communities' Trust for the Stan Mayfield Working Waterfronts Program grant. FISCAL YEAR 2010 GOALS AND OBJECTIVES - Prepare Land Development Code modifications based up the new Comprehensive Plan Elements - Provide Staff assistance to CRA and assist in redevelopment efforts - Continue working with State and Federal agencies for development of the working waterfront - Continue providing sound technical and professional interpretation of the Land Development Code for future developments PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Total major & minor site plan reviews 32 40 17 20 25 Preliminary/final plat approvals 8 12 4 5 6 Application requests processed 140 159 100 100 120 Total permits (temporary) issued 18 31 37 40 42 Division of a single lot 18 5 2 4 6 Land use and zoning change requests 2 2 2 2 2 Annexation Requests 2 2 2 2 4 Flood Zone determinations 175 130 120 125 140 Site Plari inspections 48 47 41 45 50 Occupational Licenses processed and issued 1,300 1,746 1,807 N/A N/A Land Development Code amendments 2 4 4 4 Model home conditional use approvals N/A 12 13 13 15 Preocessing time for site plans (month) N/A 6 6 3 2 77 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDG ET DESCRIPTION FOR THE GROWTH MANAGEMENT DEPARTMENT STAFFING NATURE OF ACTIVITY 08/09 09/10 25.00% 20.00% Public Assistance -Provide zoning and other regulatory information to the public and work wi the public to assure that development is of the highest quality and that all development proposals are consistent with City Regulations. 35.00% 25.00% Informal Site Plans/Commercial Variances -Work with citizen groups to provide public inpu and recommendation to the City Council. These include the Planning and Zoning Board an other committees and taskforce groups that may be required from time to time. Implement polic issues that Council has recommended or mandated. 10.00% 10.00% Comprehensive Planning - Manage, interpret, evaluate, update, and implement th Comprehensive Plan and other land use, development and preservation plans for the City. 5.00% 10.00% General Administrative -Research various miscellaneous topics and gather information fo other agencies and/or other departments, including code enf. 5.00% 15.00% Economic Development - Provide proper direction and guidance for continued positive/controlled economic growth. 5.00% 20.00% Community Redevelopment - Implementation of stated goals within the Communi Redevelopment Master Plan and consistent with objectives outlined by the City Council. 10.00% 0.00% Code Administration - Ensure proper guidance and direction is given in order to enforce th intent of all applicable City codes. 0.00% 0.00% Business Tax - Approve and issue occupational licenses and maintain database. 5.00% 0.00% Code Enforcement -Addressing code violations and enforcing community standards to address properties that are not in compliance. 100.00% 100.00% 78 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GROWTH MANAGEMENT DEPARTMENT BUDGET SUMMARY The Fiscal Year 2009-2010 adopted budget for Growth Management is $437,352. This compares to the 2008-2009 projecte expenditures of $383,362, an increase of $53,990 or 14.1%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 234,664 $ 314,240 $ 344,247 $ 366,446 $ 366,952 $ 372,632 $ 5,680 Operating Expenses 22,376 32,143 35,844 16,410 16,410 64,720 48,310 Capital Outlay - 32,810 2,425 - - - - Total $ 257,040 $ 379,193 $ 382,517 $ 382,856 $ 383,362 $ 437,352 $ 53,990 Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Increase mainly due to the transfer executive assistant from City Attorney's division $ 5,680 2. Operating Expenses -Net increase mainly due to the requirement of the Comp Plan E.A.R. $ 48,310 3. Capital Outlay - No capital outlay requested for FY 2009-10 $ - PERSONAL SERVICES SCHEDULE ROWTH MANAGEMENT DEPARTMENT POSITION h Management Director h Management Manager ~nmental Planner istrative Assistant ;Technician Business Tax Specialist F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget RANGE GRADE 07-08 08-09 09-10 08-09 09-10 65,104 / 123,464 81 1.00 1.00 1.00 $ 85,300 $ 81,841 43,030 / 89,967 67 1.00 1.00 1.00 69,200 67,922 39,783 / 79,218 64 1.00 1.00 1.00 42,000 41,494 35,367 /67,071 60 0.00 1.00 1.00 35,000 40,551 30,797 / 61,323 33 1.00 1.00 1.00 42,500 45,330 26,545 / 59,662 26 1.00 0.00 0.00 - - 5.00 5.00 5.00 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $ 274,000 $ 277,138 ~ 1,500 1,500 21,076 21,316 24,795 25,077 33,566 35,532 11,025 11,021 110 115 880 933 $ 366,952 $ 372,632 79 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GROWTH MANAGEMENT DEPARTMENT Code: 010080 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 176,555 236,601 255,930 273,400 274,000 277,138 511400 Overtime 2,812 2,119 1,617 1,500 1,500 1,500 512100 FICA Taxes 12,977 17,296 18,683 21,029 21,076 21,316 512225 Deferred Compensation 15,137 20,912 23,179 24,741 24,795 25,077 512301 Group Health Insurance Premium 18,450 27,006 32,937 33,743 33,566 35,532 512305 Dependant Health Ins Premium 7,969 9,522 10,923 11,045 11,025 11,021 512309 Employee Assistance Program 86 108 111 109 110 115 512400 Worker's Comp Insurance 678 677 867 879 880 933 TOTAL PERSONAL SERVICES 234,664 314,240 344,247 366,446 366,952 372,632 OPERATING EXPENDITURES 533120 Consultants 0 1,022 15,000 0 0 50,000 533400 Other Contractual Services 0 2,438 2,000 0 0 0 533480 Temporary Employment Services 0 791 0 0 0 0 534000 Travel and Per Diem 1,999 2,375 1,073 1,200 1,000 900 534101 Telephone 880 1,004 807 500 500 460 534105 Cellular Telephone 407 775 748 750 750 690 534110 Internet Services 80 130 153 160 160 160 534120 Postage 3,964 3,458 1,946 500 900 500 534130 Express Mail 96 29 145 100 200 100 534620 R & M-Vehicles 204 677 390 250 100 200 534630 R & M-Office Equipment 3,150 4,831 3,382 3,000 3,000 2,700 534700 Printing and Binding 508 760 812 400 400 360 534920 Legal Ads 3,174 4,297 3,033 3,200 3,200 3,200 535200 Departmental Supplies 2,302 2,633 2,536 1,500 1,500 1,350 535210 Computer Supplies 2,939 3,710 1,083 2,000 2,000 1,800 535230 Small Tools and Equipment 32 19~) 13 100 100. 0 535260 Gas and Oil 70 287 1,230 600 600 500 535410 Dues and Memberships 723 489 603 650 650 600 535420 Books and Publications 926 1,279 280 500 450 400 535450 Training and Education 920 950 610 1,000 900 800 TOTAL OPERATING EXPENDITURES 22,376 32,143 35,844 16,410 16,410 64,720 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 32,81() 2,425 0 0 0 TOTAL CAPITAL OUTLAY 0 32,810 2,425 0 0 0 TOTAL GROWTH MANAGEMENT 257,040 379,193 382,516 382,856 383,362 437,352 80 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET The Fiscal Year 2009-2010 Adopted budget for Police Department as a whole is $4,649,414. This compares to the (projected expenditures of $4,750,335, a decrease of $100,921 or 2.1%. Amended Projected Adopted FY OS-06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 FY 09/10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $3,378,117 $4,189,082 $4,183,352 $4,352,783 $4,317,554 $4,252,372 $ (65,182) Operating Expenses 432,530 488,750 494,187. 438,548 421,471 397,043 (24,428) Capital Outlay 255,233 308,247 73,282 37,688 11,310 - (11,310) Total $4,065,880 $4,986,078 $4;750,821 $4,829,019 $4,750,335 $4,649,415 $ (100,920) cal Year 2009-10 Adopted Budget: jor Current Level Changes from cal Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Net decrease mainly due to the elimination of the Deputy Chief position. $ (65,182) 2. Operating Expenses - Decrease due to overall decrease in operating expenses $ (24,428) 3. Capital Outlay - No Capital Outlay Requested for FY 09/10 $ (11,310) 81 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CONSOLIDATED POLICE DEPARTMENT 2006 2007 2008 2009 2009 2010 Actual Actual Actual Budget Projected Budget POLICE DEPARTMENT -ADMINISTRATION PERSONAL SERVICES $ 775,583 $ 993,426 $ 864,466 $ 833,591 $ 795,560 $ 412,499 OPERATING EXPENDITURES 78,917 98,073 96,942 139,843 134,954 131,360 CAPITAL OUTLAY 2,551 1,407 16,783 - - TOTAL $ 857,051 $ 1,092,905 $ 978,191 $ 973,434 $ 930,514 $ 543,859 POLICE DEPARTMENT -OPERATIONS PERSONAL SERVICES $ 1,641,776 $ 2,047,576 $ 2,133,640 $ 2,337,778 $ 2,392,709 $ 2,406,001 OPERATING EXPENDITURES 203,562 240,292 244,162 182,612 171,643 152,639 CAPITAL OUTLAY 201,740 260,340 36,232 22,688 - - TOTAL $ 2,047,077 $ 2,548,209 $ 2,414,034 $ 2,543,078 $ 2,564,352 $ 2,558,640 POLICE DEPARTMENT -DETECTIVE PERSONAL SERVICES $ 507,522 $ 605,435 $ 613,450 $ 571,069 $ 528,478 $ 833,218 OPERATING EXPENDITURES 101,933 105,502 115,587 90,893 89,109 88,828 CAPITAL OUTLAY 43,744 25,980 1,700 5,000 5,000 - TOTAL $ 653,198 $ 736,916 $ 730,737 $ 666,962 $ 622,587 $ 922,046 POLICE DEPARTMENT -DISPATCH PERSONAL SERVICES $ 318,741 $ 375,306 $ 456,751 $ 490,241 $ 481,297 $ 483,050 OPERATING EXPENDITURES 29,072 24,100 14,756 3,690 3,763 3,369 CAPITAL OUTLAY 2,140 20,520 1,140 10,000 6,310 - TOTAL $ 349,953 $ 419,926 $ 472,647 $ 503,931 $ 491,370 $ 486,419 POLICE DEPARTMENT -CODE ENFORCEMEN PERSONAL SERVICES $ 134,495 $ 167,339 $ 115,045 $ 120,104 $ 119,510 $ 117,604 OPERATING EXPENDITURES 19,047 20,783 22,740 21,510 22,002 20,847 CAPITAL OUTLAY 5,058 17,427 - - TOTAL $ 158,601 $ 188,121 $ 155,212 $ 141,614 $ 141,512 $ 138,451 TOTALS PERSONAL SERVICES $ 3,378,117 $ 4,189,082 $ 4,183,352 $ 4,352,783 $ 4,317,554 ~ 4,252,372 OPERATING EXPENDITURES 432,530 488,750 494,187 438,548 421,471 397,043 CAPITAL OUTLAY 255,233 308,247 73,282 37,688 11,310 TOTAL $ 4,065,880 $ 4,986,078 $ 4,750,821 $ 4,829,019 $ 4,750,335 $ 4,649,415 The Police Department 2010 Budget for Personal Services reflects a reduction of one position as a result of the retirement of the Police Chief. It should also be noted that the City has applied for funding for two additional sworn police officers through the COPS Program and those additions have not been included in the 2010 Budget. Division amounts for the 2010 Budget were also affected by the elimination of the Support Division, whose personnel are now shown in the Administration Division and the movement of the Community Policing Officer and School Crossing Guards from Administration to the Detective Division. The respective operating expenditure accounts have been adjusted accordingly. 82 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET POLICE ADMINISTRATION The Police Administrative Division includes the office of the Chief, Professional Standards, Accreditation, Alarm Administration, Records and Staff Inspections. This division coordinates the efforts of the division commanders, oversees the budgets, reviews internal investigations and background investigations for new employees and is responsible for strategic planning. FISCAL YEAR 2008/2009 ACCOMPLISHMENTS / Developed new schedules to better utilize available personnel / Reorganized department structure for better coordination of efforts and better supervision / Provided training to enhance the capabilities of supervisors and managers / Achieved State reaccreditation status / Establish 2 neighborhood watch programs / Supported the Police Volunteer Unit / Investigated reported misconduct of employees / Supervised and reviewed the hiring of potential new employees / Maximized in-house training with limited resources FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES City Goal: Governmental Efficiency - Conduct one citizens academy class - Maintain accreditation through staff inspections - Store and dispose of records in accordance with public records retention laws - Provide information and reports to the public in a timely manner - Provide FDLE &UCR reports as required - Provide fingerprinting service to the public at least two days per week - Enhance staff inspections - Establish a form of Comp Stat - Advance our Community Policing concepts 83 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Civic meetings attended 8 9 12 8 12 Policies reviewed 60 60 60 60 60 Unit staff meetings attended 12 12 14 10 12 Senior staff meetings attended 36 38 40 40 40 Staff inspections performed 6 9 5 10 12 Computerized statistical reviews 6 8 3 12 12 Crime Prevention Information needs 3 8 8 12 0 Youth & Bike Safety Events 3 9 2 15 0 Community Events 4 6 5 8 6 Background Investigations 25 25 15 12 0 Recruitment Functions 4 6 4 10 2 Training Assistance 5 6 5 5 4 Internal Investigations 3 2 2 3 3 Conduct 40 hrs of training for officers 36 43 42 50 0 Conduct training for civilian employees 20 25 15 40 0 Recruiting and promotional Activities 2 2 3 4 0 Number o citations processed 2402 2784 1529 2923 3000 Number of warnings processed 3050 4416 2900 4636 4500 Number of reports processed 2211 1845 2476 1937 2000 Number of parking citations processed 390 280 60 294 300 Number of trespass warnings processed 70 79 116 84 90 Fingerprints taken N/A 304 220 319 320 Statistical reports completed N/A 35 35 36 35 84 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE POLICE ADMINISTRATION STAFFING NATURE OFACTIVITY 08/09 09/10 8.33% 30.00% General Management -Direct department, develop and expand citizen involvement and public education. Meet with .civic groups, media, and other public and private groups: General 11.67% 0.00% Training -Maintain Training and Professional Development Programs. 1.34% 10.00% Professional Standards -Oversee all internal affairs investigations and conduct two staf inspections during the year. Oversee all background investigations. Insure that accreditatio standards are followed and documented. 1.67% 0.00% Dispatch/Communications - Continue to develop procedures and training personnel to im lement a 911 PSAP. 3.33% 0.00% CAD & RMS Updates (09/10 transferred to Support Division). 1.67% 0.00% Community Relations -Provide full police services to the Community. Conduct securi surveys. Coordinate Community Service Volunteer Program. Coordinate public service medi segments. Provide commercial and residential security training sessions. 4.17% 0.00% Community Policing -Prepare and implement public assistance/community policing initiatives. 1.67% 0.00% Crime Prevention -Coordinate with City Agencies and other law enforcement agencies to reduce criminal activities 0.83% 0.00% Security Surveys -Provide commerical and residential security training sessions. 09/10 3.33% 0.00% Background investigation 1.50% 5.00% Staff Inspections 0.83% 0.00% Internal Affairs 5.50% 0.00% Computer Aided Dispatch (CAD) & Records Management 4.17% 0.00% Recruiting and Hiring 25.00% 20.00% Records Management - Processing, distributing and entering incident reports, citations, warnings, parking tickets, trespass warnings, and other related records management for the 10.00% 10.00% Citizen Requests -Respond to citizen and agency requests for incident reports, accident reports, and local checks by fax, mail or phone. Providing officers with information when requested, signing for, processing and entering subpoenas. Providing records information to citizens in 5.00% 10.00% Reporting -Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update pin map. 2.50% 5.00% Fingerprinting -Fingerprint residents when requested. 7.50% 10.00% Administrative -Mail correspondence to housewatch participants and to program donors, collet co fees, si off citation fees and alarm fees. 100.00% 100.00% 85 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET POLICE ADMINISTRATION BUDGET SUMMARY Fiscal Year 2009-2010 adopted budget for Police Administration is $543,859. This compares to the 2008-2009 ected expenditures of $930,514, a decrease of $386,655 or 41.6%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09/10 Actual Actual actual Budget Expenditures Budget Difference oval Services $ 775,583 $ 993,426 $ 864,466 $ 833,591 $ 795,560 $ 412,499 $ (383,061) rating Expenses 78,917 98,073 96,942 139,843 134,954 131,360 (3,594) talOutlay 2,551 1,407 16,783 - - - - 1 $ 857,052 $ 1,092,906 $ 978,192 $ 973,434 $ 930,514 $ 543,859 $ (386,655) Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 projected expenditures: Difference position $ (383,061) 2. Operating Expenses -Net decrease mainly due to the transfer of training & education expenses to the investigative $ (3,594) 3. Capital Outlay - No approved capital outlay for FY 2009-2010 $ - PERSONAL SERVICES SCHEDULE POSITION Chief of Police Deputy Chief of Police Lieutenant Administrative Assistant Records Specialist II Community Policing Officer Clerical Assistant II Records Specialist I Clerical Assistant I Crossing Guards Temp PAY RANGE GRADE 73,233 / 132,266 85 60,926 / 110,039 77 57,428 / 103,722 74 28,196 / 59,662 29 28,196 / 59,662 29 37,148 /83,494 27 24,252 / 54,508 23 24,252 / 54,508 23 22,909 / 51,490 21 POSITION YEARS 07-08 08-09 09-10 1.00 1.00 1.00 0.00 1.00 0.00 2.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 2.00 1.00 1.00 0.00 2.00 2.00 1.00 0.00 0.00 4.00 4.00 0.00 13.00 13.00 6.00 Expenditure Budget 08-09 09-10 $ 108,000 $ 93,316 94,500 - 94,500 - 53,500 52,960 32,000 31,497 58,000 - 29,500 28,623 68,040 77,771 44,000 - $ 582,040 $ 284,167 Overtime 3,000 3,000 FICA Taxes 44,921 22,008 Clothing Allowance 2,160 520 Deferred Compensation 27,027 17,177 Chapter 185 Pension 44,707 16,984 Group Health Insurance Premium 57,818 49,753 Dependant Health Ins Premium 19,651 11,551 Employee Assistance Program 207 138 Worker's Comp Insurance 14,029 7,201 Total Personal Services $ 795,560 412,499 86 `CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET POLICE ADMINISTRATION (RECORDS DIVISION) Code: 010041 (0100481 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 461,895 522,101 494,601 548,550 538,040 284,167 511300 Temporary Salaries 24,931 43,311 43,452 44,000 44,000 0 511400 Overtime 6,766 8,539 6,114 5,000 3,000 3,000 512100 FICA Taxes 37,230 42,691 40,211 45,878 44,921 22,008 512215 Clothing Allowance 2,160 2,032 2,160 2,160 2,160 520 512225 Deferred Compensation 23,891 25;758 24,005 27,225 27,027 17,177 512250 Chapter 185 Retirement 143,390 259,466 158,588 53,607 44,707 16,984 512301 Group Health Insurance Premium 46,830 55,027 56,923 66,794 57,818 49,753 512305 Dependant Health Ins Premium 14,627 20,356 23,262 26,141 19,651 11,551 512309 Employee Assistance Program 225 223 199 207 207 138 512400 Worker's Comp Insurance 13,638 13,920 14,950 14,029 14,029 7,201 TOTAL PERSONAL SERVICES 775,583 993,426 864,466 833,591 795,560 412,499 OPERATING EXPENDITURES 533100 Professional Services 0 0 2,212 0 0 0 533400 Other Contractual Services 722 9,395 750 9,000 16,912 0 533415 Janitorial Services 10,800 13,375 19,500 19,500 19,500 19,500 534000 Travel and Per Diem 2,379 2,257 5,391 5,000 5,000 0 534101 Telephone 2,969 1,093 4,501 11,100 10,620 10,700 534105 Cellular Telephone 2,263 2,166 1,940 1,873 1,480 1,030 534110 Internet Services 380 303 350 295 977 1,000 534115 On-line Services 0 0 0 0 0 0 534120 Postage 1,321 1,333 1;279 1,120 1,120 1,120 534310 Electric 7,467 7,548 5,395 36,340 36,600 35,600 534320 Water/Sewer 544 447 447 2,780 2,780 2,850 534500 Insurance 6,864 0 105 210 105 8,000 534620 R & M-Vehicles 2,864 5,805 2,609 1,250 1,000 1,000 534630 R & M -Office Equipment 281 4,819 0 400 0 25,760 534640 R & M-Operating Equipment 20 0 13,742 400 0 200 534650 R & M-Radio 440 591 301 850 275 200 534800 Promotional Activities 1,441 2,436 1,856 1,000 500 300 534820 Designated Expenditures (Greer Donatio 1,187 12,090 618 20,400 20,000 10,000 535200 Departmental Supplies 10,459 9,710 9,102 8,500 3,500 3,500 535210 Computer Supplies 4,683 2,653 3,973 2,450 800 1,000 535230 Small Tools and Equipment 1,913 2,055 707 1,900 500 500 535260 Gas and 0i1 13,257 10,576 10,170 9,300 8,285 7,000 535270 Uniforms and Shoes 1,139 1,684 2,177 1,900 600 600 535275 Safety Equipment 293 0 84 0 100 100 535410 Dues and Memberships 684 1,252 1,128 1,025 1,300 1,300 535420 Books and Publications 53 1,869 0 250 0 100 535450 Training and Education 4,351 4,615 8,605 3,000 3,000 0 535710 NoAd Valorem Taxes 142 0 0 0 0 0 TOTAL OPERATING EXPENDITURES 78,917 98,073 96,942 139,843 134,954 131,360 CAPITAL OUTLAY 606400 Vehicles and Equipment 2,551 1,407 16,783 0 0 0 TOTAL CAPITAL OUTLAY 2,551 1,407 16,783 0 0 0 TOTAL POLICE ADMINISTRATION 857,052 1,092,905 978,191 973,434 930,514 543,859 87 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET POLICE OPERATIONS DIVISION The Operations Division is the most visible component of the police department and is tasked with around the clock service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering calls for service and patrolling within the city limits. The operations division is comprised of four squads of 5 sworn personnel, four K-9 teams, a marine officer, two motorcycle officer's and as extra duties several officers are also part of the SRT (special response team). SRT is responsible for serving high risk warrants, handling barricaded subjects, or any other special incidents requiring highly trained and equipped personnel. FISCAL YEAR 2008/2009 ACCOMPLISHMENTS / Reorganized personnel and assets to provide better service to the community through directed patrol. / Increased K-9 unit to four K-9 teams. / Continued advanced and professional development training department wide. / Maintained the community policing philosophy in daily operations. FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES City goal: Quality of Life - Continue patrolling the city limits to deter criminal activity and ensure safety to the citizens. - Continue to enforce laws and maintain a community policing philosophy - Continue to encourage and offer advanced training within all operations division. PERFORMANCE MEASURES Performance Indicators Achial 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008!2009 Projected 2009/2010 Traffic Stops 4,822 5,400 6,705 4,335 6,800 4,551 Officer Initiated Activity 26,557 20,000 26,054 23,864 27,000 25,057 Traffic Enforcement 339 270 178 225 300 236 Parking Enforcement 902 400 788 330 .500 346 Alarms 680 750 612 623 600 654 Written Warnings Traffic Stops 3,928 2,550 4,318 2,900 4,300 3,045 Calls for Service 35,762 N/A 37,527 35,004 40,000 36,754 Vehicle check points 5 3 5 2 4 3 Buckle up and DUI enforcement waves 4 3 4 3 4 3 K-9 usage reports 138 75 152 148 135 155 K-9 training days 43 45 45 52 45 52 Child safety seat programs 24 2 8 44 20 46 Boat safety inspections 111 15 25 38 250 39 88 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET[ PROGRAM BUDG ET DESCRIPTION FOR THE POLICE OPERATIONS DIVISION STAFFING NATURE OFACTIVITY 08/09 09/10 15.00% 15.00% Calls for Service -respond to estimated 38,000 - 40,000 calls for service. 11.00% 15.00% Traffic Stops and Citations - Conduct an estimated 6,000 traffic stops and issue an estimate 2 500 "citations and 3 500 warnin s. 1.00% 3.50% Investigations -Conduct vehicle crash investigations. 9.00% 5.00% Criminal Transportation -Transport arrested adults and juveniles to respective detention facilities. 1.50% 1.50% Training and Professional Development - Provide a minimum of 40 hours of training to all members of the division. 12.50% 30.00% Patrol and Crime Prevention -Maintain patrol logs and direct patrols to reduce opportunistic crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in tas force operations. 20.00% 10.00% K-9 Unit -Responsible for directed patrol and request for officer assists. 20.00% 10.00% Motorcycle/Traffic Unit -Criminal and non-criminal traffic law enforcement and accident investigations 10.00% 10.00% Marine Unit -Patrol waterways, enforce marine laws and perform water rescues. 100.00% 100.00% POLICE OPERATIONS DIVISION BUDGET SUIVIMARY The Fiscal Year 2009-2010 adopted budget for Police Operations Division is $2,558,640. This compares to the 2008-2009 projected expenditures of $2,564,352, a decrease of $5,712 or .22%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 1,641,776 $ 2,047,576 $ 2,133,640 $ 2,337,778 $ 2,392,709 $ 2,406,001 $ 13,292 ~~Operating Expenses 203,562 240,292 244,162 182,612 171,643 152,639 (19,004) Capital Outlay 201,740 260,340 36,232 22,688 0 0 0 Total $ 2,047,078 $ 2,548,208 $ 2,414,033 $ 2,543,078 $ 2,564,352 $ 2,558,640 $ (5,712) scal Year 2009-10 Adopted Budget: ajor Current Level Changes from scal Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Net increase annual salary increases for PBA employees per the PBA Union Contract $ 13,292 2. Operating Expenses -Net decrease mainly due to a decrease of repair and maintenance of vehicles $ (19,004) 3. Capital Outlay - No approved Capital Outlay for FY 2009-2010 $ - 89 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE LICE OPERATIONS DIVISION POSITION Sergeants ;er -Motorcycle Patrol ;er - K-9 ;er -Marine Patrol time Officer F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget RANGE GRADE 07-08 08-09 09-10 08-09 09-10 52,089 / 103,0722 74 1.00 1.00 1.00 $ 94,800 $ 90,714 46,940 / 105,594 30 4.00 4.00 4.00 305,500 319,326 37,148 / 83,494 27 19.00 18.00 18.00 766,600 781,843 37,148 / 83,494 27 2.00 2.00 2.00 90,500 91,543 37,148 / 83,494 27 2.00 4.00 4.00 183,500 187,836 37,148 / 83,494 27 1.00 1.00 1.00 72,500 74,343 0.50 0.50 0.00 5,550 - 29.50 30.50 30.00 Overtime FICA Taxes Clothing Allowance Chapter 185 Retirement Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $1,518,950 $1,545,605 165,000 130,800 130,445 129,484 15,660 ' 16,200 303,790 303,429 180,150 206,457 31,400 31,854 638 691 46,676 41,481 $2,392,709 $2,406,001 90 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET[ POLICE OPERATIONS (SPECIAL OPERATIONS & ROAD PATROL) Code: 010043 (010040) Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 1,073,192 1,316,426 1,388,775 1,513,400 1,513,400 1,545,605 511300 Temporary Salaries 24,735 35,949 2,232 8,000 5,550 0 511400 Overtime 116,727 143,848 146,885 130,800 165,000 130,800 512100 FICA Taxes 77,977 95,724 116,702 128,236 130,445 129,484 512215 Clothing Allowance 11,138 12,510 15,436 16,085 15,660 16,200 512250 Chapter 185 Retirement 154,187 191,580 201,057 268,501 303,790 303,429 512301 Group Health Insurance Premium 107,072 151,552 183,427 204,071 180,150 206,457 512305 Dependant Health Ins Premium 27,908 43,234 25,418 21,318 31,400 31,854 512309 Employee Assistance Program 568 639 657 668 638 691 512400 Worker's Comp Insurance 48,272 56,114 53,051 46,699 46,676 41,481 TOTAL PERSONAL SERVICES 1,641,776 2,047,576 2,133,640 2,337,778 2,392,709 2,406,001 OPERATING EXPENDITURES 533500 Investigations 0 0 0 0 75 0 534000 Travel and Per Diem 10,545 10,470 0 0 0 0 534101 Telephone 1,487 1,049 4,000 0 0 0 534105 Cellular Telephone 1,218 1,527 2,071 1,872 2,400 2,100 534110 Internet Access 8,103 8,088 7,695 5,925 4,300 4,000 534120 Postage 0 0 163 0 800 600 534310 Electric 17,174 21,857 17,384 0 0 0 534320 Water/Sewer 1,252 1,325 1,439 0 0 0 534610 R& M-Buildings 0 3,227 0 0 0 0 534620 R & M-Vehicles 23,777 29,122 25,129 5,000 21,638 6,189 534630 R & M -Office Equipment 0 6,498 1,988 4,500 2,050 2,000 534640 R & M-Operating Equipment 20,319 19,699 22,553 12,400 12,400 12,000 534650 R & M-Radio 3,303 3,964 1,212 1,000 1,262 950 534810 K-9 Expenditures 2,328 1,287 4,040 0 2,736 0 534800 Promotional Activities 0 0 99 0 0 0 535200 Departmental Supplies 10,964 15,015 13,732 10,000 15,054 12,000 535210 Computer Supplies 2,222 3,175 1,948 4,400 1,008 1,500 535230 Small Tools and Equipment 3,791 5,397 2,205 2,500 2,500 2,400 535260 Gas and Oil 69,756 85,767 116,929 115,315 85,000 90,000 535270 Uniforms and Shoes 19,404 13,449 20,123 18,000 18,000 17,000 535275 Safety Equipment 244 594 363 550 1,270 750 535410 Dues and Memberships 180 380 674 0 0 0 535420 Books and Publications 467 1,121 415 1,150 1,150 1,150 535450 Training and Education 7,028 7,281 0 0 0 0 TOTAL OPERATING EXPENDITURES 203,562 240,292 244,162 182,612 171,643 152,639 CAPITAL OUTLAY 606400 Vehicles and Equipment 201,740 260,340 36,232 22,688 0 0 TOTAL. CAPITAL OUTLAY 201,740 260,340 36,232 22,688 0 0 TOTAL POLICE OPERATIONS DIVISION 2,047,078 2,548,208 2,414,034 2,543,078 2,564,352 2,558,640 91 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET POLICE DETECTIVE DIVISION The Police Detective Division is under the supervision of a sergeant and is staffed by three (3) sworn investigators, an Evidence Technician and a School Resource Officer. Two of the investigators are assigned to cases involving crimes against persons, crimes against property and general investigations, and one detective works narcotic and vice investigations. The Evidence Technician is the custodian of the evidence/property room and processes crime scenes for evidence. The School Resource Officer will teach DARE, GREAT, and investigate all school related crimes. FISCAL YEAR 2008/2009 ACCOMPLISHMENTS / Obtained 65 warrants, made 30 felony arrests and 9 misdemeanor arrest as of reporting date. / 399 cases were assigned, 214 cleared, and 560 reports/supplements written as of reporting date. / All the detectives received formal training. FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES City Goal: Governmental Efficiency - Continue to professionally investigate cases with diligence and efficiency, thus ensuring appropriate closure - Continue to provide quality educational courses for staff to update investigative skills - Continue to maintain a case management system efficiently. - Promptly return all citizens phone calls. - Continue to maintain contact with victims, ensuring they are kept abreast of case progress and informed of their rights as victims. - The School Resource Officer will teach DARE in the two elementary schools, GREAT in the middle school, and RAD-KID programs when possible. - Gather Intelligence from sources and disseminate where needed - Maintain evidence and property in an accredited acceptable manner. PERFORMANCE MEASURES Performance Indicators Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Burglary Investigations 217 146 192 190 201 200 Assault Investigations 211 246 283 245 297 300 Sexual Assault Investigations 7 8 7 18 7 9 Vehicle Theft Investigation 28 19 15 19 15 20 Robbery Investigations 4 5 5 4 5 5 Larceny Investigations 349 385 578 678 606 700 Juvenile Arrests 58 73 48 125 50 100 Murder/Attempted Murder Investigations 0 1 0 0 0 0 DARE Programs 349 385 578 20 2 2 GREAT Programs 58 73 48 13 1 1 RAD-KIDS Programs 0 1 0 31 1 5 92 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDG ET DESCRIPTION FOR THE POLICE DETECTIVE DIVISION STAFFING NATURE OF ACTIVITY 08/09 09/10 Investigations - Investigate reported criminal offenses, complete reports on same, conduc .32.50% 32.00% interviews, review and assist in the prosecution of suspects. 5.00% 10.00% On Scene Investigations -Perform on-scene investigations and process crime scenes. Court Assistance -Obtaining warrants, State Attorney's Office depositions and appear in court. 5.00% 5.00% 5.00% 10.00% Investigations Assistance -Assist Uniform Division and other agencies with investigations. 2.50% 5.00% Training and Professional Development. D.A.RE. -provides students with structured classroom instruction on drug resistance and education, 20.00% 20.00% as well as promotes social interaction and reward for good behavior for fifth grade students. School Resource Officer Program -Provides onsite school safety and guidance to the facility, 5.00% 5.00% students, teachers and arents. G.RE.A.T. Program -Teaches gang resistance through education and training. Educational aspect 15.00% 8.00% of program involve crime impact on victims, neighborhoods, cultural sensitivity/prejudice, conflic resolution and oal settin . 5.00% 0.00% Life Skills - D.A.R.E. like program designed and targeted to third grade students. RAD-HIDS- Teaches elementary age student to resist agression defensively. This course is taugh 5.00% 5.00% after school hours, and is geared to reduce/prevent child abductions. 100.00% 100.00% POLICE DETECTIVE DIVISION BUDGET SUMMARY The Fiscal Year 2009-2010 adopted budget for Police Detectives is $922,045. This compares to the 2008-2009 expenditures of $622,587, an increase of $299,458 or 48.1% Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Budget Expenditures Budget Difference 1 Services $ 507,522 $ 605,435 $ 613,450 $ 571,069 $ 528,478 $ 833,218 $ 304,740 ng Expenses 101,933 105,502 115,587 90,893 89,109 88,828 (281) Outlay 43,744 25,980 1,700 5,000 5,000 - (5,000) $ 653,198 $ 736,916 $ 730,737 $ 666,962 $ 622,587 $ 922,046 $ 299,459 Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Net increase mainly due to annual salary increase for the the PBA employees per the PBA Union Contract, the transfer of one lieutenant from the support services division, and the transfer of crossing guards and the community policing officer from the administration division. $ 304,740 2. Operating Expenses -Decrease mainly due to a decrease in payment to the Crime Lab. $ (281) 3. Capital Outlay - No Capital Purchases for FY 2009-2010 $ (5,000) 93 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE DETECTIVE DIVISION PAY POSITION RANGE Lieutenant 2,089 / 103,072: Sergeants 46,940 / 105,594 Investigators 37,148 / 83,494 Evidence Technician 30,797 / 59,219 School Resource Officer 37,148 / 83,494 Community Policing Officer 37,148 / 83,494 Part-Time Officer Crossing Guards Temp F/T/E Projected Adopted POSITION YEARS Expenditure Budget GRADE 07-08 08-09 09-10 08-09 09-10 74 0.00 0.00 1.00 $ - $ 90,054 30C 1.00 1.00 1.00 82,000 88,142 27 4.00 3.00 3.00 146,000 157,776 33 1.00 1.00 1.00 40,500 39,590 27 0.00 1.00 1.00 57,500 60,050 27 0.00 0.00 1.00 - 60,517 0.00 0.00 0.50 - 8,000 0.00 0.00 4.00 - 44,000 6.00 6.00 12.50 $ 326,000 $ 548,129 Overtime 40,000 40,000 FICA Taxes 28,490 45,608 Clothing Allowance 6,415 8,060 Deferred Compensation 3,645 3,563 Chapter 185 Retirement 60,077 89,874 Group Health Insurance Premium 34,750 57,461 Dependant Health Ins Premium 15,740 18,059 Employee Assistance Program 144 184 Worker's Comp Insurance 13,217 22,280 Total Personal Services $ 528,478 $ 833,218 94 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET POLICE DETECTIVE DIVISION (SCHOOL RESOURCE OFFICER) Code: 010047 (0100421 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 BudEet FY 08/09 Projected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 334,956 392,647 404,619 359,500 326,000 496,129 511300 Temporary Salaries 0 0 0 0 0 52,000 511400 Overtime 27,654 47,288 42,732 40,682 40,000 40,000 512100 FICA Taxes 27,556 33,492 34,277 31,135 28,490 45,608 512215 Clothing Allowance 7;322 7,975 7,623. 6,815 6,415 8,060 512225 Deferred Compensation 3,161 3,277 3,529 3,645 3,645 3,563 512250 Chapter 185 Retirement 42,185 52,471 53,382 65,102 60,077 89,874 512301 Group Health Insurance Premium 33,808 38,552 40,728 39,594 34,750 57,461 512305 Dependant Health Ins Premium 14,287 12,233 10,866 11,218 15,740 18,059 512309 Employee Assistance Program 177 186 180 161 144 184 512400 Worker's Comp Insurance 16,415 17,313 15,514 13,217 13,217 22,280 TOTAL PERSONAL SERVICES 507,522 605,435 613,450 571,069 528,478 833,218 OPERATING EXPENDITURES 533100 Professional Services 42,490 50,784 63,505 63,505 64,000 53,428 533400 Other Contractural Services 0 0 11,641 0 0 0 533500 Investigations 253 504 953 250 1,000 900 534000 Travel and Per Diem 2,700 2,919 0 0 0 2,000 534101 Telephone 1,253 518 1,980 0 0 0 534105 Cellular Telephone 2,668 2,429 2,585 2,499 2,500 3,900 534110 Internet Access 501 189 104 80 0 0 534115 On-line Services 372 600 690 660 600 900 534130 Express Mail Charges 254 279 450 300 270 250 534310 Electric 5,226 6,283 4,796 0 0 0 534320 Water/Sewer 381 379 397 0 0 0 534400 Rent/Leases 0 391 391 391 391 0 534420 Equipment Leases 0 0 408 408 408 0 534610 R& M-Buildings 0 7,297 0 0 0 534620 R & M-Vehicles 3,411 2,018 2,176 2,000 1,600 4,000 534630 R & M -Office Equipment 550 2,903 0 200 200 200 534640 R & M-Operating Equipment 1,080 0 0 150 150 200 534650 R & M-Radio 413 656 150 200 700 800 534800 Promotional Activities 1,812 0 99 0 0 300 534967 G.R.E.A.T.Expenditures 10,902 1,398 390 0 0 0 535200 Departmental Supplies 4,777 6,467 5,219 4,500 5,000 4,500- 535210 Computer Supplies 1,070 1,065 1,190 1,200 1,000 1,200 535230 Small Tools and Equipment 2,002 0 2,323 1,000 1,560 1,400 535260 Gas and Oil 13,707 12,354 13,786 10,500 7,280 8,500 535270 Uniforms and Shoes 2,170 2,686 2,147 2,500 2,000 5,700 535275 Safety Equipment 11 75 57 100 100 200 535410 Dues and Memberships 240 75 150 250 150 200 535420 Books and Publications 148 182 0 200 200 250 535450 Training and Education 3,538 3,050 0 0 0 0 TOTAL OPERATING EXPENDITURES 101,933 105,502 115,587 90,893 89,109 88,828 CAPITAL OUTLAY 606400 Vehicles and Equipment 43,744 25,980 1,700 5,000 5,000 0 TOTAL CAPITAL OUTLAY 43,744 25,980 1,700 5,000 5,000 0 TOTAL POLICE DETECTIVE DIVISION 653,199 736,917 730,737 666,962 622,587 922,046 95 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET POLICE DISPATCH UNIT The police dispatch unit operates around the clock and takes calls for police service from the public, dispatches calls to officers, provides information services to officers as well as citizens, and monitors and records the activities of officers, community service volunteers and code enforcement officers. Dispatch uses a number of state of the art automated systems, which are linked to statewide and nationwide databases. FISCAL YEAR 2008/2009 ACCOMPLISHMENTS / Provided accurate and timely dispatch services to the department / Recruited and retained a full staff allocation / Provided appropriate training to all dispatchers. FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES City Goal: Governmental Efficiency / Receive and handle calls in a timely and professional manner. / Continue to provide accurate and timely dispatch services for department members / Continue to maintain a full staff allocation. / Provide appropriate and professional training for all dispatchers. PERFORMANCE MEASURES Actual Actual Actual Actual Projected Projected Performance Indicators 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 911 Calls Received 1,533 542 2,201 7,942 8,000 8,339 Code Violation Calls Received 2,513 2,426 941 48 988 500 Total Calls Received 35,762 40,359 37,527 38,059 39,403 39,961 Calls Per Dispatcher 3,764 4,484 4,415 4,229 4,635 4,440 PROGRAM BUDG ET DESCRIPTION FOR THE POLICE DISPATCH UNIT STAFFING NATURE' OFACTIVITY 08/09 09/10 50.00% 50.00% Dispatch -Receive and dispatch calls for police services, including felony in progress an emergency calls. Supply information to officers and callers. Record police action taken on calls 20.00% 20.00% Calls -Receive complaint calls from public and emergency 911 calls 20.00% 20.00% Information Retrieval -Check auto tags, VIN's, individuals, articles through the automated in- house records system and FCIC/NCIC system:>. Send and receive LETS and fax messages. 5.00% 5.00% Code Enforcement -Receive, document and dispatch code enforcement complaints. 5.00% 5.00% Training and Professional Develoament. 100.00% 100.00% 96 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET POLICE DISPATCH UNIT BUDGET SUMMARY The Fiscal Year 2009-2010 adopted budget for Police Dispatch is $486,419. This compares to the 2008-2009 prof expenditures of $491,370 a decrease of $4,951 or 1% Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 318,741 $ 375,306 $ 456,751 $ 490,241 $ 481,297 $ 483,050 $ 1,753 Operating Expenses 29,072 24,100 14,756 3,690 3,763 3,369 (394) Capital Outlay 2,140 20,520 1,140 10,000 6,310 - (6,310) Total $ 349,953 $ 419,926 $ 472,647 $ 503,931 $ 491,370 $ 486,419 $ (4,951) Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Increase due to addition of a temporary part-time dispatcher along with anticipated furlough days for current employees. $ 1,753 2. Operating Expenses -Decrease mainly due to a decrease in repair and maintenance of radios and departmental supplies $ (394) 3. Capital Outlay - No Capital Outlay approved for FY 2009-2010 $ (6,310) PERSONAL SERVICES SCHEDULE (POLICE DISPATCH UNIT F/T/E PAY POSITION YEARS POSITION RANGE GRADE 07-08 Chief Communications Technician 36,852 / 73,340 39 1.00 Communication Technician 28,196 / 63,373 29 8.00 Communication Technician (Part-time) 0.50 9.50 08-09 09-10 1.00 1.00 8.00 8.00 0.50 0.50 9.50 9.50 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Adopted Expenditure Budget 08-09 09-10 $ 54,000 $ 53,897 262,000 255,870 - 25.000 $ 316,000 $ 334,767 ~ 37,000 22,000 27,005 27,293 31,770 29,859 57,220 57,698 11,050 10,158 207 207 1,045 1,068 $ 481,297 $ 483,050 97 CITY OF SEBASTIAN, FLORIDA 20(19/2010 ANNUAL BUDGET POLICE DISPATCH UNIT Code: 010049 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Projected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 192,406 240,996 296,068 341,500 316,000 309,767 511300 Temporary Salaries 17,266 1,339 6,674 0 0 25,000 511400 Overtime 41,477 49,847 40,441 22,000 37,000 22,000 512100 FICA Taxes 19,221 22,611 25,786 27,808 27,005 27,293 512225 Deferred Compensation 18,912 24,912 28,574 30,420 31,770 29,859 512301 Group Health Insurance Premium 24,697 32,876 50,363 57,202 57,220 57,698 512305 Dependant Health Ins Premium 3,676 1,618 7,503 10,059 11,050 10,158 512309 Employee Assistance Program 167 180 207 207 207 207 512400 Worker's Comp Insurance 919 927 1,135 1,045 1,045 1,068 TOTAL PERSONAL SERVICES 318,741 375,306 456,751 490,241 481,297 483,050 OPERATING EXPENDITURES 534000 Travel and Per Diem 1,035 772 0 0 0 0 534101 Telephone 2,134 2,771 5,361 0 0 0 534105 Cellular Telephone 472 423 434 375 350 310 534108 800 MHZ Lines 13,115 5,032 0 0 0 0 534110 Internet Access 80 106 116 115 115 109 534310 Electric 6,720 6,333 5,395 0 0 0 534320 Sewer/Water 490 373 447 0 0 0 534630 R& M-Office Equipment 168 2,248 0 0 0 0 534640 R & M-Operating Equipment 0 252 0 0 44 50 534650 R & M-Radios 471 1,066 356 400 658 400 534800 Promotional Activities 0 0 42 0 0 0 535200 Departmental Supplies 997 1,291 1,240 1,200 1,200 1,050 535210 Computer Supplies 1,183 1,503 1,261 700 1,012 950 535230 Small Tools and Equipment 128 294 0 700 200 300 535275 Safety Equipment 11 0 16 0 0 0 535410 Dues and Memberships 83 86 88 200 184 200 535450 Training and Education 1,983 1,550 0 0 0 0 TOTAL OPERATING EXPENDITURES 29,072 24,100 14,756 3,690 3,763 3,369 CAPITAL OUTLAY 606400 Vehicles and Equipment 2,140 20,520 1,140 10,000 6,310 0 TOTAL CAPITAL OUTLAY 2,140 20,520 1,140 10,000 6,310 0 TOTAL POLICE DISPATCH UNIT 349,953 419,926 472,647 503,931 491,370 486,419 98 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CODE ENFORCEMENT DIVISION The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to citizen complaints and self initiated enforcement. While providing support to other departments and the Special Magistrate, this division works to solicit voluntary compliance whenever possible. FISCAL YEAR 2008/2009 ACCOMPLISHMENTS / Moved Code Enforcement from Growth Management to the Police Department. / Educated the public on code issues. / Worked with the public to achieve voluntary compliance. / Processed numerous abatement liens and releases. / Trained Code Enforcement Officers on the Police Deparhnent records management system. FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES - Maintain good relations with all city departments to reach goals. - Maintain a proactive response to issues within the city. - Work to educate the public on code violations. - Work to achieve a high compliance rate. - Achieve and maintain certifications for the Code Enforcement personnel. - Maintain good public relations while resolving ongoing code enforcement problems PERFORMANCE MEASURES Performance Indicators Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Water Violations 76 180 389 252 400 300 Code Violations 3,794 2,500 2,833 3,371 3,000 3,500 Illegal Signs 696 506 2,640 3,380 2,500 2,500 Nuisance Abatement n/a n/a 512 495 550 700 99 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION STAFFING NATURE OF ACTIVITY 08/09 09/10 60.00% 60.00% Citizen Comalaints -Respond to complaints of city ordinance violations and self-initiate code compliance and enforcement. 25.00% 25.00% Re-insaections - Follow up on notices of violations to ensure compliance. 5.00% 5.00% Code Enforcement Board -Provide direct support to Code Enforcement Board for Code Enforcement hearings. 10.00% 10.00% Documentation - To document complaints, as well asself-initiated actions, write reports and follow up letters and prepare documentation for Code Enforcement Board. 100.00% 100.00% CODE ENFORCEMENT DIVISION BUDGET SUMMARY 'The Fiscal Year 2009-2010 adopted budget for Code Enforcement is $138,451. This compares to the 2008-2009 proj expenditures of $141,512, a decrease of $3,061 or 2.2% Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference 1 Services $ 134,495 $ 167,339 $ 115,045 $ 120,104 $ 119,510 $ 117,604 $ (1,906) ngExpenses 19,047 20,783 22,740 21,510 22,002 20,847 (1,155) Outlay 5,058 - 17,427 - - - _ $ 158,601 $ 188,122 $ 155,213 $ 141,614 $ 141,512 $ 138,451 $ (3,061) Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Net decrease due to anticipated furlough days $ (1,906) 2.Operating Expenditures -Decrease mainly due to reduction in departmental supplies & gas and oil $ (1,155) 3. Capital Outlay - No Capital Outlay approved in FY 09-10 budget $ _ 100 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE ..CODE ENFORCEMENT DIVISION F/T/E PAY POSITION YEARS POSITION RANGE GRADE 07-08 08-09 09-10 Code Enforcement Officer 29,874 /67,145 32 2.00 2.00 2.00 Clerical Assistant 1 22,909 / 41,376 21 0.50 0.50 0.50 2.00 2.00 2.50 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Adopted Expenditure Budget 08-09 09-10 $ 65,500 $ 63,929 13,000 12,888 $ 78,500 $ 76,817 ~ 300 300 6,028 5,899 7,092 6,941 24,165 24,172 498 498 69 69 2,858 2,908 $ 119,510 $ 117,604 101 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CODE ENFORCEMENT DIVISION Code: 010045 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Projected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 93,212 122,156 74,829 79,000 78,500 76,817 511400 Overtime 1,318 420 592 300 300 300 512100 FICA Taxes 6,902 9,054 5,607 6,066 6,028 5,899 512225 Deferred Compensation 8,386 8,743. 6,002 7,137 7,092 6,941 512301 Group Health Insurance Premium 14,988 17,113 20,818 24,165 24,165 24,172 512305 Dependant Health Ins Premium 2,367 2,543 457 514 498 498 512309 Employee Assistance Program 71 86 69 69 69 69 512400 Worker's Comp Insurance 7,251 7,224 6,671 2,853 2,858 2,908 TOTAL PERSONAL SERVICES 134,495 167,339 115,045 120,104 119,510 117,604 OPERATING EXPENDITURES 533100 Professional Services 0 550 0 0 0 0. 534000 Travel and Per Diem 1,831 868 1,130 1,300 0 0 534101 Telephone 637 463 645 400 360 360 534105 Cellular Telephone 43 910 1,200 1,150 1,055 900 534110 Internet Services 80 106 84 100 77 77 534120 Postage 1,771 3,207 6,998 6,000 7,600 7,600 534310 Electric 1,493 0 0 0 0 0 534320 Water/Sewer 100 0 0 0 0 0 534620 R & M-Vehicles 566 1,431 1,190 1,200 1,400 1,200 534630 R & M -Office Equipment 442 2,526 1,233 560 600 550 534650 R& M-Radio 110 0 0 0 200 200 534910 Clerk of Court Filing Fees 110 600- 1,800 1,800 2,000 2,000 535200 Departmental Supplies 3,639 1,801 1,440 1,100 ,1,400 1,100 535210 Computer Supplies 708 784 384 300 250 250 535230 Small Tools and Equipment 192 67 27 200 350 200 535260 Gas and Oil 5,221 5,778 5,256 5,500 5,000 4,700 535270 Uniforms and Shoes 603 559 658 600 500 500 535275 Safety Equipment 0 0 0 50 100 100 535410 Dues and Memberships 45 120 45 150 60 60 535420 Books and Publications 0 0 0 100 50 50 535450 Training and Education 1,455 1,014 650 1,000 1,000 1,000 TOTAL OPERATING EXPENDITURES 19,047 20,783 22,740 21,510 22,002 20,847 CAPI 1 AL OUTLAY 606400 Vehicles and Equipment 5,058 0 17,427 0 0 0 TOTAL CAPITAL OUTLAY 5,058 0 17,427 0 0 0 TOTAL CODE ENFORCEMENT DIVISION 158,601 188,122 155,213 141,614 141,512 138,451 102 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET ENGINEERING DEPARTMENT In the past, the stated function/mission of the Engineering Department was to provide information, guidance, and engineering services to the City regarding matters related to stormwater management, traffic and transportation, public safety, capital improvement projects, plan review, emergency preparedness, and special projects designated by the City Manager. Internal operation functions include departmental financial and human resource administration, permit application review, project management, procurement, communications and stakeholder relations (including presentations to City Council and responses to various citizen inquiries/complaints as designated by the City Manager. As a cost reduction measure, the City eliminated the City Engineer position and reorganized other departments to handle these functions. FISCAL YEAR 2009 ACCOMPLISHMENTS / Continued implementation of City's Capital Improvement Program for stormwater management and streets/roads/transportation. / Continued focus on timely response and attention to citizen inquiries and complaints. / Continued development of City traffic/transportation planning and capital improvement program. / Continued development and enhancement of Engineering Assistant/Intern program. / Continued assisting Growth Management Department in review of site plans. / Continued assisting other City departments on an as-needed basis. PERFORMANCE MEASURES Performance Indicators Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Citizen/Homeowner Inquires & Complaints 300 500 350 325 300 n/a Drainage/Easement Permits & Work Orders 100 150 75 90 100 n/a Signage 3000 1500 2500 2500 3000 n/a Site Plan Review 50 100 60 50 150 n/a Project Management of Specific Capital Projects 3 20 10 10 15 n/a Program Development 10 18 16 15 18 n/a Driveway & Drainage Permits & Inspections 2500 3000 1500 1500 2000 n/a Ongoing Liaison, Communication & Permitting 5 6 7 7 6 n/a Internal Department Matters 2 6 5 6 6 n/a Pool Permits 75 150 50 50 50 n/a Driveway & Drainage Inspections 2500 3000 1500 1500 2000 n/a 103 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDG ET DESCRIPTION FOR ENGINEERING DEPARTMENT STAFFING NATURE OF ACTIVITY 08/09 09/10 8.00% 0.00% Departmental -Direct planning, correspondence, citizen contact, purchasing, budgeting, payroll, management and supervision, records management and maintenance. 10.00% 0.00% Service Requests -Administration, Inspection and Work Order Preparation, Tracking. 25.00% 0.00% Capital Proiects -Planning ,Design, Specifications Consultant Coordination Bidding and Contracts Construction Management inspections. 10.00% 0.00% Building Construction Activities -Drainage Plan Reviews and Driveway Permitting, Reviews and inspections. 10.00% 0.00% Inspection -Track Inspections, Drainage & Driveways. 15.00% 0.00% Site Plans and Plat Reviews -Subdivision, Site Plan Reviews and Final Plat Reviews. 5.00% 0.00% Grant Administration -Administer various grants supporting the City's capital projects. 5.00% 0.00% Intergovernmental Coordination -Coordinate Interlocal agreements between the County on joint projects and coordinate Joint Participation Agreements with State an federal a encies. 12.00% 0.00% Stormwater Utili -Plan, organize and implementation of Master Stormwate Mana ement Plan. 100.00% 0.00% ENGINEERING DEPARTMENT BUDGET SUMMARY The Fiscal Year 2009-2010 adopted budget for Engineering is $0. This compares to the 2008-09 projected expenditures $446,645, a decrease of $446,645 or 100%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 436,306 $ 551,776 $ 410,148 $ 429,543 $ 415,358 $ - $ (415,358) Operating Expenses 34,635 42,047 31,551 28,925 26,035 - (26,035) Capital Outlay 7,294 - 12,285 6,500 5,252 - (5,252) Total $ 478,235 $ 593,823 $ 453,985 $ 464,968 $ 446,645 $ - $ (446,645) Year 2009-10 Adopted Budget: Current Level Changes from Year 2008-09 Projected Expenditures: Difference 1. Personal Services -Net decrease due to elimination of engineering department $ (415,35 2. Operating Expenses -Net decrease due to elimination of engineering department $ (26,03 3. Capital Outlay -Net decrease due to elimination of engineering department $ (5,25 104 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE ENGINEERING DEPARTMENT F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 City Engineer 66,380 / 119,890 82 1.00 1.00 1.00 $ 97,500 $ - Engineering Technician 30,193 / 57,258 33 1.00 1.00 1.00 45,750 - Construction Inspector 30,193 / 57,258 33 1.00 1.00 1.00 54,750 Traffic Technician 26,024 / 51,821 26 1.00 1.00 1.00 45,250 - Sign Technician 24,572 / 49,906 24 1.00 1.00 1.00 48,750 - 5.00 5.00 5.00 $ 292,000 $ - Temporary 20,000 - Overtime 1,000 - FICA Taxes 23,981 - Clothing Allowance 480 - Deferred Compensation 26,413 - Group Health Insurance Premium 32,900 - Dependant Health Ins Premium 3,861 - Employee Assistance Program 115 - Worker's Comp Insurance 14,608 - Total Personal Services $ 415,358 $ - 105 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET ENGINEERING DEPARTMENT Code: 010051 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proi ected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 280,924 377,966 271,993 294,700 292,000 0 511300 Temporary Salaries 38,076 31,523 22,679 20,000 20,000 0 511400 Overtime 2,646 1,603 470 1,000 1,000 0 512100 FICA Taxes 22,835 29,9150 22,395 24,188 23,981 0 512215 Clothing Allowance 400 600 480 480 480 0 512225 Deferred Compensation 25,421 30,561 24,512 26,656 26,413 0 512301 Group Health Insurance Premium 31,714 41,099 41,883 43,901 32,900 0 512305 Dependant Health Ins Premium 13,504 15,347 6,536 3,895 3,861 0 512309 Employee Assistance Program 144 161 115 115 115 0 512400 Worker's Comp Insurance 20,643 22,956 19,085 14,608 14,608 0 TOTAL PERSONAL SERVICES 436,306 551,776 410,148 429,543 415,358 0 OPERATING EXPENDITURES 533150 Engineering Services 0 10,334 0 250 250 0 533415 Janitorial Services 2,400 367 0 0 0 0 533480 Temporary Employment Service 1,643 0 0 0 0 0 534000 Travel and Per Diem 0 86 0 500 0 0 534101 Telephone 1,804 1,690 2,080 1,675 1,540 0 534105 Cellular Telephone 3,438 3,505 2,481 .2,450 2,900 0 534110 Internet Services 140 730 480 475 580 0 534120 Postage 62 54 187 300 200 0 534130 Express Mail 42 149 0 100 100 0 534310 Electric 1,233 1,212 328 525 115 0 534320 Water/Sewer 0 0 0 0 0 0 534380 Trash Pickup/Hauling 199 74 0 0 0 0 534620 R & M-Vehicles 2,276 983 2,525 3,500 3,000 0 534630 R & M -Office Equipment 811 5,551 5,353 1,000 2,000 0 534640 R & M-Operating Equipment 1,233 556 657 750 750 0 535200 Departmental Supplies 4,580 4,590 4,478 4,000 4,000 0 535210 Computer Supplies 2,179 2,053 134 500 250 0 535230 Small Tools and Equipment 2,261 527 2,200 2,400 1,500 0 535260 Gas and Oil 8,325 7,905 8,244 8,500 6,750 0 535270 Uniforms and Shoes 70 782 1,399 500 500 0 535275 Safety Equipment 0 0 15 0 100 0 535380 Signalization Supplies 1,731 0 0 0 0 0 535410 Dues and Memberships 161 230 345 500 500 0 535420 Books and Publications 0 83 277 500 500 0 535450 Training and Education 46 4~>7 369 500 500 0 TOTAL OPERATING EXPENDITURES 34,635 42,047 31,551 28,925 26,035 0 CAPITAL OUTLAY 606400 Vehicles and Equipment 7,294 0 12,285 6,500 5,252 0 TOTAL CAPITAL OUTLAY 7,294 0 12,285 6,500 5,252 0 TOTAL ENGINEERING 478,235 593,823 453,985 464,968 446,645 0 106 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PUBLIC WORKS DEPARTMENT ROADS AND MAINTENANCE DIVISION The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of- ways, and public infrastructures such as, docks, piers, boat ramps, and sidewalks, as well as, provide heavy construction support to other departments as needed. FISCAL YEAR 2009 ACCOMPLISHMENTS / Built and installed pavilions around the city at various locations / Continued supervision of sidewalk contractor / Continued regular pothole maintenance and road crossing repaving / Continue regular maintenance on buildings, docks, piers, and ramps / Continued supervision of the Main Street/Indian River Drive Contractor / Installed lights at Garden Club Park / Replaced the walking bridges at Riverview park / Installed fences in Parks / Started work on the Dog Park FISCAL YEAR 2010 GOALS AND OBJECTIVES - Continue regular maintenance on buildings, docks, piers and ramps. - Continue regular pothole maintenance on streets - Continue assistance to sidewalk contractor - Continue assisting other departments with requests. PERFORMANCE MEASURES Performance Indicators Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Miles of Paved Roads Maintained 156 156 156 156 156 156 Number of Parking Lots Maintained 16 16 16 16 21 16 Miles of Sidewalks Maintained 22 22 22 26 26 26 107 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDG ET DESCRIPTION FOR THE ROADS AND MAINTENANCE DIVISION STAFFING NATUR1s' OFACTIVITY 08/09 09/10 30.00% 30.00% Streets and Allevways -Maintain 150 miles of paved streets. Maintain sixteen (16) municipal) owned parking areas. Perform repairs to streets and roadways that are damaged due to deterioration. 10.00% 10.00% General Maintenance -Buildings, docks, piers, sidewalks, etc. 10.00% 10.00% General Administration -Preparation of budget, update service records. Maintain equipmen records. Review contracts and construction drawings on City Contract work. Meet with public as necessary. Coordinate employee training and education. 50.00% 50.00% Assisting other City Deuartments -Lift heavy material with cranes, repair roadways an sidewalks following storm damage, transport heavy equipment and supplies to work-sites an grade parks and ballfields. 100.00% 100.00% ROADS AND MAINTENANCE DIVISION BUDGET SUMMARY Fiscal Year 2009-2010 adopted budget for the Roads and Maintenance Division is $1,011,683. This compares to the ected expenditures of $781,590, an increase of $230,093 or 29.4%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference 1 Services $ 617,967 $ 516,949 $ 576,236 $ 639,787 $ 630,977 $ 813,134 $ 182,157 ng Expenses 172,985 151,759 163,002 150,250 150,613 198,549 47,936 Outlay 123,452 18,923 - - _ _ _ $ 914,404 $ 687,631 $ 739,238 $ 790,037 $ 781,590 $ 1,011,683 $ 230,093 Year 2009-10 Adopted Budget: Current Level Changes from Year 2008-09 Projected Expenditures Difference 1. Personal Services -Net increase reflects the Engineering Technician, Traffic Technician, and Sign Technician positions transferred from the Engineering Department. $ 182,157 2. Operating Expenses -Decrease due to reduction in Utilities and repair & maintenance of operating equipment, offset by increase in Other Contractual Services resulting from a new charge from Airport Fund for Maintenance Service Fees. $ 47,936 3. Capital Outlay - No approved capital outlay for FY 2009-10 $ 108 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE ROADS AND MAINTENANCE DIVISION F/T/E Projected Adopted PAY Expenditure Budget POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 Public Works Director 67,708 / 134,822 82 1.00 1.00 1.00 $ 80,650 $ 84,435 Administrative Supervisor 32,699 / 73,495 35 1.00 1.00 1.00 59,000 59,618 Maintenance Supervisor 32,699 / 73,495 35 1.00 1.00 1.00 51,700 51,051 Construction Specialist 31,721 / 71,296 34 0.00 1.00 1.00 46,250 44,372 Engineering Technician 30,797 / 69,218 33 0.00 0.00 1.00 - 45,788 Traffic Technician 26,544 / 59,662 26 0.00 0.00 1.00 - 43,894 Maintenance Worker III 26,544 / 59,662 . 26 2.00 2.00 2.00 65,000 63,449 Sign Technician 25,063 / 56,331 24 0.00 0.00 1.00 - 48,175 Maintenance Worker II 25,063 / 56,331 24 2.00 2.00 2.00 65,500 63,913 Maintenance Worker I 23,580 / 53,000 22 3.00 2.00 2.00 58,500 57,290 10.00 10.00 13.00 $ 426,600 $ 561,985 Overtime 12,000 6,000 FICA Taxes 33,636 43,561 Clothing Allowance 1,080 1,440 Deferred Compensation 39,474 51,119 Group Health Insurance Premium 70,191 91,429 Dependant Health Ins Premium 22,775 25,588 Employee Assistance Program 230 300 Worker's Comp Insurance 24,991 31,712 Total Personal Services $ 630,977 $ 813,134 CAPITAL OUTLAY SCHEDULE AND MAINTENANCE DIVISION EXPENDITURES PER FISCAL YEAR Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL up truck $ - $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ - $ 100,000 $ - $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ - $ 100,000 109 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PUBLIC WORKS DEPARTMENT ROADS AND MAINTENANCE DIVISION Code: 010052 FY 09/10 Amended City Mgr. Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Descriution Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 429,013 348,506 380,598 427,950 426,600 561,985 511400. Overtime 16,287 11,787 7,959 12,000 12,000 6,000 512100 FICA Taxes 32,147 25,756 27,275 33,739 33,636 43,561 512215 .Clothing Allowance 817 840 960 1,080 1,080 1,440 512225 Deferred Compensation 38,403 30,296 34,970 39,596 39,474 51,119 512301 Group Health Insurance Premium 52,802 53,763 68,366 70,196 70,191 91,429 512305 Dependant Health Ins Premium 24,176 23,451 31,657 29,970 22,775 25,588 512309 Employee Assistance Program 267 228 234 230 230 300 512400 Worker's Comp Insurance 24,056 22,323 24,217 25,026 24,991 31,712 TOTAL PERSONAL SERVICES 617,967 516,949 576,236 639,787 630,977 813,134 OPERATING EXPENDITURES 533400 Other Contractual Services 6,205 31,899 6,780 6,000 4,000 61,536 533410 Environmental Services 15,726 0 0 0 0 0 533415 Janitorial Services 2,400 5,095 4,500 5,000 4,015 600 534000 Travel and Per Diem 2,475 2,523 1,352 1,500 1,500 1,500 534101 Telephone 1,864 6,228 8,105 6,840 6,840 7,050 534105 Cellular Telephone 3,772 3,921 3,557 4,010 2,900 3,790 534110 Internet Services 60 106 79 80 80 370 534120 Postage 155 58 37 100 50 50 534310 Electric 1,899 5,970 7,261 7,200 10,400 2,150 534320 Water/Sewer 308 1,192 836 850 1,200 350 534380 Trash Pickup/Hauling, Etc. 18,753 6,410 3,676 6,000 6,000 6,000 534400 Rents and Leases 990 4,610 4,610 2,000 2,000 2,000 534420 Equipment Leases 307 0 1,387 600 600 600 534620 R & M-Vehicles 5,796 3,713 15,498 12,500 14,000 16,000 534630 R & M-Office Equipment 654 1,749 581 800 800 1,000 534640 R & M-Operating Equipment 31,894 28,445 25,713 26,000 25,000 16,000 534830 Special Events 2,511 2,632 1,861 1,000 1,500 1,500 534920 Legal Ads 175 0 200 200 200 535200 Departmental Supplies 16,089 8,645 12,763 10,000 9,000 11,000 535210 Computer Supplies 569 1,296 571 600 600 600 535230 Small Tools and Equipment 5,288 4,383 4,816 4,150 3,500 3,500 535260 Gas and Oil 28,087 20,740 38,246 38,200 27,600 33,250 535270 Uniforms and Shoes 2,580 1,622 2,232 1,620 2,250 2,925 535275 Safety Equipment 1,448 374 1,016 1,000 1,000 1,000 535310 Road Materials & Supplies 16,469 6,545 11,493 9,000 12,000 12,000 535315 Shoreline. Restoration 829 0 0 0 0 0 535320 Sod 459 0 0 0 0 0 535350 Cement 3,828 2,340 4,400 4,000 8,000 8,000 535410 Dues and Memberships 348 342 351 400 450 450 535420 Books and Publications 0 0 0 100 100 100 535450 Training and Education 1,045 920 1,281 500 1,500 1,500 TOTAL OPERATING EXPENDITURES 172,985 151,759 163,002 150,250 150,613 198,549 CAPITAL OUTLAY 606310 IOTB -Fencing 0 11,625 0 0 0 0 606400 Vehicles and Equipment 123,452 7,298 0 0 0 0 TOTAL CAPITAL OUTLAY 123,452 18,923 0 0 0 0 TOTAL ROADS & MAINTENANCE 914,404 687,631 739,238 790,037 781,590 1,011,683 110 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PUBLIC WORKS DEPARTMENT STORMWATER UTILITY DIVISION The Stormwater Division is responsible for the control and maintenance of the City's stormwater drainage system consisting of 280 lane miles of swales, 50 miles of channels, 9 miles of canals and 275 catch basins and culvert structures. It is also the responsibility of the Stormwater division to enforce compliance with Federal NPDES regulations, as well as improvement of the stormwater runoff water quality prior to discharge into the Sebastian River and Indian River Lagoon in accordance with the Master Stormwater Management Plan. FISCAL YEAR 2009 ACCOMPLISHMENTS / Completed installation of 1/4 round in various locations. / The maintenance program for collapsed culverts is continuing on schedule / Monitored mowing contractor for complaints / Monitored the swales and ditches mowing contract. / Worked with Applied Aquatics to spray canals and ditches. / Completed Easy Street Road Project / Completed the Rosebush Road crossing / Completed drainage work on various Streets FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Citywide Infrastructure Improvements - Continue 1/4 round installation program. - Continue maintenance program for collapsed culvert pipes. City Goal: Quality of Life - Continue spray program for canals and ditches. City Goal: Governmental Efficiency - Continue monitoring the mowing contract. - Continue mowing of rear ditches and rights of ways PERFORMANCE MEASURES Performance Indicators Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Miles of swales 280.0 280.0 280.0 280.0 280.0 280.0 Linear feet of swales reconstructed 15,000 22,000 25,000 49,333 40,000 19,300 Miles of ditches maintained 50.0 50.0 50.0 50.0 50.0 50.0 Catch basin and culverts maintained 275 275 275 300 280 40 Linear feet Main Ditches reconstructed 10,000 36,640 35,000 40,000 45,000 45,000 Road Crossing Pipes 25 30 30 40 40 50 111 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE STORMWATER UTILITY DIVISION STAFFING NATURE OFAC77VITY 08/09 09/10 50.00% 50.00% Drainage Maintenance -Clean and spray stormwater swales, ditches and canals. Maintain 9 miles of laz a canals. Maintain 50 miles of ditches swales and side and ditches. 25.00% 25.00% Catch basins. Manholes and Culverts -Hand clean and mow small drainage ditches. Maint ' 150 catch basins and laz a/small culverts. 10.00% 10.00% General Administration - Prepazation of budget, update service records. Maintain equipmen records. Review contracts and construction drawings on City contract work. Meet with public a necessary. Coordinate employee training and education. 5.00% 5.00% Buildin Dent Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits, Driveway Permits, and meeting with engineers, contractors, and public as necessary. 10.00% 10.00% Capital Proiects -Planning, Design, Specifications Consultant Coordination Bidding an Contracts, Construction Management inspections. 100.00% 100.00% STORMWATER DIVISION BUDGET SUMMARY The Fiscal Year 2009-2010 adopted budget for the Stormwater Utility is $1,159,427. This compazes to the expenditures of $1,280,018 a decrease of $120,591 or 9.4%. Amended Projected FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 Actual Actual Actual Budget Expenditures 1 Services $ 506,922 $ 392,400 $ 540,745 $ 547,823 $ 551,131 $ ng Expenses 1,187,382 774,253 679,136 750,005 728,887 Outlay 77,603 146,742 55,810 1,200 0 $ 1,771,907 $ 1,313,395 $ 1,275,691 $ 1,299,028 $ 1,280,018 $ Adopted FY 09-10 Budget Difference 612,286 $ 61,155 547,141 (181,746) 0 0 1,159,427 $ (120,591) Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures: 1. Personal Services -Net increase due to the transfer of a Construction Inspector position from the Engineering Department $ 2. Operating Expenses -Net decrease mainly due to a decrease in contract mowing services $ 3. Capital Outlay - No approved capital outlay for FY 09-10 $ Difference 61,155 (181,746) J 112 'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE STORMWATER UTILITY DIVISION POSITION 5tormwater Superintendent Stormwater Supervisor Construction Inspector Maintenance Worker III Maintenance Worker II Maintenance Worker I PAY RANGE 46,541 / 97,308 32,699 / 73,495 30,797 / 69,218 26,544 / 59,662 25,063 / 56,331 23,580 / 53,000 Projected Adopted Expenditure Budget GRADE 07-08 08-09 09-10 08-09 09-10 70 1.00 1.00 1.00 $ 60,000 $ 58,672 35 2.00 2.00 2.00 74,000 71,067 33 0.00 0.00 1.00 - 53,910 26 6.00 4.00 4.00 130,000 127,830 24 2.00 2.00 2.00 50,000 48,190 22 2.00 2.00 2.00 49,000 46,758 13.00 11.00 12.00 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $ 363,000 $ 406,427 6,000 6,000 28,348 31,661 1,440 1,440 33,350 37,248 76,599 83,734 15,320 15,762 253 276 26,821 29,738 $ 551,131 $ 612,286 CAPITAL OUTLAY SCHEDULE STORMWATER UTILITY DIVISION Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL Crew cab truck replacement $ - $ 35,000 $ - $ - $ - $ - $ 35,000 II Excavator - 150,000 - - - - 150,000 $ - $185,000 $ - $ - $ - $ - $ 185,000 113 'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE STORMWATER UTILITY DIVISION Code: 010053 FY 09/10 Amended City Mgr. Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Description Actual Actual Actual Budeet Yroiected liadeet PERSONAL SERVICES 511200 Regular Salaries 350,620 236,814 362,442 364,500 363,000 406,427 511400 Overtime 6,648 2,444 4,925 6,000 6,000 6,000 512100 FICA Taxes 26,674 25,677 27,250 28,463 28,348 31,661 512215 Clothing Allowance 1,092 1,350 1,420 1,560 1,440 1,440 512225 Deferred Compensation 31,196 29,053 32,281 33,485 33,350 37,248 512301 Group Health Insurance Premium 53,239 63,633 68,758 76,608 76,599 83,734 512305 Dependant Health Ins Premium 10,459 9,343 13,484 15,320 15,320 15,762 512309 Employee Assistance Program 259 265 269 253 253 276 512400 Worker's Comp Insurance 26,735 23,822 29,916 21,634 26,821 29,738 TOTAL PERSONAL SERVICES 506,922 392,400 540,745 547,823 551,131 612,286 OPERATING EXPENDITURES 533150 Engineering Services 3,476 14,398 15,031 0 216 250 533400 Other Contractural Services 8,366 13,294 3,952 8,050 8,050 1,500 533420 Pest/Weed ControUMowing 29,660 34,220 35,770 40,750 40,750 50,000 533425 Contract Mowing Services 848,480 419,888 362,439 410,000 410,000 225,000 533427 Contract Qtr Round Maintenance 0 0 7,707 12,500 12,500 12,500 534000 Travel and Per Diem 0 0 720 300 600 600 534101 Telephone 191 62 365 100 90 95 534105 Cellular Telephone 3,939 3,876 4,135 4,230 3,226 3,306 534110 Internet Services 20 26 21 20 20 20 534120 Postage 4 9 7 50 50 50 534130 Express Mail 16 0 25 100 50 50 534310 Electric 2,382 1,757 1,886 1,800 1,500 1,450 534320 Water/Sewer 308 828 439 275 625 350 534380 Trash Pickup/Hauling,Etc. 4,158 9,575 6,422 9,000 9,000 9,000 534400 Rents and Leases 990 0 0 0 0 0 534420 Equipment Leases 80 203 140 2,000 2,000 2,000 534620 R & M-Vehicles . 1,938 2,535 17,944 10,000 10,000 10,500 534630 R & M -Office Equipment 654 950 581 600 600 1,825 534640 R & M-Operating Equipment 49,577 45,249 52,838 55,000 55,000 55,000 534920 Legal Ads 200 205 0 0 0 0 535200 Departmental Supplies 7,586 1,290 4,691 4,000 8,000 5,000 535210 Computer Supplies 240 0 0 300 300 300 535230 Small Tools and Equipment 2,977 '?,309 3,537 2,000 2,000 2,000 535260 Gas and Oil 37,765 37,174 52,052 55,000 40,770 42,750 535270 Uniforms and Shoes 3,654 2,540 2,803 2,080 2,375 2,625 535275 Safety Equipment 1,045 366 821 1,000 800 600 535310 Road Materials & Supplies 7,033 18,087 18,408 24,950 30,000 30,000 535320 Sod 81,761 79,328 20,185 26,550 25,000 25,000 535350 Cement 51,840 4ti,037 22,087 38,800 25,000 25,000 535355 Culvert Pipe 38,479 3ti,320 43,631 40,000 40,000 40,000 535410 Dues and Memberships 101 104 122 150 150 150 535420 Books and Publications 145 0 137 150 0 0 535450 Training and Education 317 620 240 250 215 220 TOTAL OPERATING EXPENDITURES 1,187,382 774,253 679,136 750,005 728,887 547,141 CAPITAL OUTLAY 606400 Vehicles and Equipment 77,603 146,742 55,810 1,200 0 0 TOTAL CAPITAL OUTLAY 77,603 14ti,742 55,810 1,200 0 0 TOTAL STORMWATER UTILITY DIVISION 1,771,907 1,313,395 1,275,691 1,299,028 1,280,018 1,159,427 114 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PUBLIC WORKS DEPARTMENT CENTRAL GARAGE DIVISON The Central Garage Division develops, manages and provides vehicle and equipment maintenance services for all City-owned vehicles and equipment, with the exception of the Golf Course. This includes 112 vehicles, 46 units of major equipment and 105 units of smaller equipment and tools. In addition, the Garage staff also maintains the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with E.P.A. requirements. FISCAL YEAR 2009 ACCOMPLISHMENTS / Continued with employee education when available / Maintaining a low backlog on vehicle and equipment repairs. / Monitoring our inventory. / Continued to maintain unleaded and diesel fuel facilities in accordance with E.P.A. requirements / Improved the rate of backlog repairs. / Worked with other departments and their needs FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Governmental Efficiency - Continue with Employee Education and training program. - Continue to develop, increase and maintain good fleet management to assure the City stays fully operational. - Continue the shop equipment modernization program. - Continue to maintain unleaded and diesel fuel facilities in accordance with E.P.A. requirements. - Obtain a forklift to better handle deliveries PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Number of Vehicles Maintained 112 114 137 121 147 Number of Heavy Equipment Maintained 46 46 48 46 50 Number of Light Equipment Maintained 105 108 109 110 112 Preventive Maintenance Services 330 350 375 380 385 Road Service Calls 240 215 205 200 200 Completed Service Requests 1200 1325 1410 1600 1700 115 JCITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDG ET FOR THE CENTRAL GARAGE DIVISION STAFFING NATURE OF ACTIVITY 08/09 09/10 10.00% 10.00% Administration of C~ Fleet Management Program -Supervise and direct 3 employees i the implementation of a Fleet Management Program for over 200 pieces of equipment. Develo and direct the maintenance of a 2 800 s . ft. maintenance facili 45.00% 45.00% Vehicle Maintenance -Schedule and perform vehicle preventive maintenance, mechanical an bod re air services on all ci -owned vehicles and a ui ment exce t Golf Course e ui ment. 10.00% 10.00% Order and Parts Processing -Order, receive and stock vehicle repair parts and material. Schedule vehicle sublet re airs. 5.00% 5.00% Employee Training -Train 3 employees in new corrective repair procedures, waste disposal, and De artment of Labor Safe Re uirements and Standards. 10.00% 10.00% Vehicle Data Processing -Data processing of work orders, issue slips, purchase orders an arts. Maintain com uterized arts and tools invento 5.00% 5.00% General Administrative -Preparation of Budget, maintenance of vehicle records and trainin records. 5.00% 5.00% Administration of C~ Fuel Facili Management Program -Supervise and maintai unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Mana ement S stem. 5.00% 5.00% Planning and implementation of Fleet Maintenance Programs -Plan, develop and im lement ro ams to modernize facilities a ui ment and tools. 5.00% 5.00% General Administrative Program -Implementation of Guidelines for the acquisition an re lacement of Fleet Assets. 100.00% 100.00% CENTRAL GARAGE DIVISION BUDGET SUMMARY e Fiscal Year 2009-2010 adopted budget for Central Garage is $212,598. This compares to the 2008-2009 projected $211,293, an increase of $2,487 or 1.2%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 171,762 $ 236,901 $ 127,864 $ 177,021 $ 177,160 $ 172,838 $ (4,183) Operating Expenses 28,391 38,890 30,506 29,590 31,133 27,760 (1,830) Capital Outlay 5,407 8,093 0 3,500 3,000 12,000 8,500 Total $ 205,560 $ 283,884 $ 158,370 $ 210,111 $ 211,293 $ 212,598 $ 2,487 Fiscal Year 2009-10 Adopted Budget: '(Major Current Level Changes from (Fiscal Year 2008-09 Projected Expenditures Difference Personal Services -Decrease due to anticipated furlough days $ (4,183) Operating Expenses -Decrease mainly due to reduction in small tools and departmental supplies $ (1,830) Capital Outlay -Increase due to purchase of a refurbished forklift $ 8,500 116 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE CENTRAL GARAGE DIVISION F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 Mechanic 28,196 / 63,373 29 1.00 1.00 1.00 40,600 39,109 anic 25,063 / 56,331 24 1.00 2.00 2.00 73,000 71,090 ;al Assistant 11.01 / 24.75 21 0.50 0.50 0.50 12,800 .12,405 2.50 3.50 3.50 $ 126,400 $ 122,604 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 1,500 1,500 9,812 9,522 360 360 10,391 10,085 21,046 21,057 3,642 3,634 92 92 3,917 3,984 $ 177,160 $ 172,838 CAPITAL OUTLAY SCHEDULE GARAGE Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL Refurbished Fork Lift $ 12,000 $ - $ - $ - $ - $ - $ 12,000 Car Lift - - 10,000 - - - $ 10,000 Truck Lift - - - 20,000 - - $ 20,000 $ 12,000 $ - $ 10,000 $ 20,000 $ - $ - $ 42,000 117 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CENTRAL GARAGE DIVISION Code: 010054 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 123,583 178,198 93,096 126,400 126,400 122,604 511400 Overtime 3,042 3,068 1,378 1,500 1,500 1,500 512100 FICA Takes 9,224 13,320 7,134 9,803 9,812 9,522 512215 Clothing Allowance 300 360 240 240 360 360 512225 Deferred Compensation 10,478 13,267 7,425 10,381 10,391 10,085 512301 Group Health Insurance Premium 15,130 17,658 13,685 21,046 21,046 21,057 512305 Dependant Health Ins Premium 5,338 6,324 1,818 3,642 3,642 3,634 512309 Employee Assistance Program 90 92 69 92 92 92 512400 Worker's Comp Insurance 4,577 4,614 3,019 3,917 3,917 3,984 TOTAL PERSONAL SERVICES 171,762 236,901 127,864 177,021 177,160 172,838 OPERATING EXPENDITURES 533400 Other Contractual Services 5,520 14,770 2,640 2,500 2,000 1,500 533410 Environmental Services 141 140 0 220 220 220 533415 Janitorial Services 3,600 3,572 3,600 3,740 3,600 3,600 534000 Travel and Per Diem 475 99 0 250 100 150 534101 Telephone 690 554 707 455 450 460 534105 Cellular Telephone 912 811 1,091 1,110 1,200 1,240 534110 Internet Access 40 2,072 42 40 40 40 534310 Electric 3,147 3,016 3,133 3,500 3,530 3,500 534320 Water/Sewer 308 264 280 275 345 350 534610 R & M -Buildings 30 143 543 100 300 200 534620 R & M-Vehicles 1,131 205 838 750 750 750 564330 R & M -Office Equipment 158 1,070 111 250 300 250 534640 R & M-Operating Equipment 2,113 2,559 2,848 2,500 4,000 3,500 535200 Departmental Supplies 4,207 3,858 6,450 4,000 4,000 3,000 535210 Computer Supplies 0 40 0 200 150 200 535230 Small Tools and Equipment 1,955 1,858 3,394 4,200 4,200 3,000 535250 Building Supplies 0 0 0 0 0 535260 Gas and Oil 2,448 2,786 3,894 4,050 4,060 4,100 535270 Uniforms and Shoes 1,447 999 935 1,100 1,588 1,200 535275 Safety Equipment 0 0 0 0 0 200 535410 Membership & Professional Dues 35 0 0 0 0 0 535420 Books and Publications 0 0 0 100 100 100 535450 Training and Education 35 75 0 250 200 200 TOTAL OPERATING EXPENDITURES 28,391 38,890 30,506 29,590 31,133 27,760 CAPITAL OUTLAY 606400 Vehicles and Equipment 5,407 8..093 0 3,500 3,000 12,000 TOTAL CAPITAL OUTLAY 5,407 8,093 0 3,500 3,000 12,000 TOTAL CENTRAL GARAGE DIVISION 205,560 283,884 158,370 210,111 211,293 212,598 118 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION The Parks and Recreation Division is responsible for all maintenance and upkeep of the City parks and landscape areas of City properties. Responsibilities include trash removal at fifteen (15) parks, two (2) boat ramps and four (4) piers, landscaping and turf grass maintenance, planting and removal of trees, shrubs, and turf and annuals. Provides irrigation maintenance on all city properties, daily maintenance of eight (8) basebalUsoftball fields, four (4) footbalUsoccer fields, six (6) tennis courts four (4) clay courts and median on US 1 and Schumann Drive. Also provides recreation programs at the Community Center, Skate Facility, along with Easter Egg Hunt and Halloween Parade. Starting FY 2009-10, the maintenance of the Dog Park and Periwinkle Park has been added as part of the park maintenance program. FISCAL YEAR 2009 ACCOMPLISHMENTS / Installed new fountain, irrigation and landscaping in Riverview Park / Added new dances and new exercise programs at the Community Center / Developed and opened a new Dog Park. / Built two new basketball courts and resurfaced six existing tennis courts at Schumann Park. / Refurbished trails at Garden Club Park and Filbert Street Park / Continued quality maintenance and beautification of all Parks and City grounds. FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Quality of Life > Install a canopy at the Splash Park. - Continue quality maintenance and beautification of all parks and grounds. PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Large Park Areas 89 Acres 89 Acres 89 Acres 256 Acres 266 Acres Sports Complex 14 Acres 14 Acres 14 Acres 14 Acres 14 Acres City Grounds 7 Acres 8 Acres 8 Acres 8 Acres 8 Acres Medians and Walkways 5 miles 5 miles 5 miles 5 miles 5 miles 119 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDG ET DESCRIPTION FOR THE PARKS AND RECREATION DIVISION STAFFING NATURE OFACTIVITY 08/09 09/10 75.00% 75.00% Parks -Mow, weed, and edge 50 acres of park land and 9 park locations. Remove trash at all parks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects. 5.00% 5.00% Active Recreation -Provide fitness gymnastic, yoga and tae kwon do programs at the Communi Center. 2.50% 2.50% Play~rounds -Repair and maintain equipment at 3 playground areas. 11.00% 11.00% Ballfields -Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain facilities at 8 organized-play fields to maintain a safe area of play. 5.00% 5.00% Landscaping -Trimming, removal and replacement of trees, plants and sod on all City properties. 1.50% 1.50% Structural Repairs and Irrigation -Maintain, repair and/or replace buildings, structures an 100.00% 100.00% PARKS AND RECREATION DIVISION BUDGET SUMMARY Fiscal Year 2009-2010 adopted budget for Parks & Recreation is $1,020,863. This compares to the 2008-2009 prof nditures of $1,128,459, an decrease of $107,596 or 9.5%. FY OS-06 FY 06-07 Actual Actual 1 Services $ 670,650 $ 722,825 agExpenses 256,196 252,262 Outlay 47,048 47,906 $ 973,894 $ 1,022,993 Amended Projected Adopted FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Budget Expenditures Budget Difference $ 811,308 $ 861,650 $ 888,164 $ 786,442 $ (101,722) 268,072 250,745 240,295 234,421 (5,874) 21,036 0 0 0 0 $ 1,100,415 $ 1,112,395 $ 1,128,459 $ 1,020,863 $ (107,596) cal Year 2009-10 Adopted Budget: jor Current Level Changes from cal Year 2008-09 Projected Expenditures Difference Personal Services -Net decrease mainly due to early retirement of one Parks Foreman and anticipated furlough ~s $ (101,722) Operating Expenses -Net decrease mainly due to reductions in small tools and repair & maintenance expenses. $ (5,874) Capital Outlay - No approved Capital Outlay for FY 09-10 $ - 120 PERSONAL SERVICES SCHEDULE PARKS AND RECREATION DIVISION F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 Parks Superintendent 46,541 / 97,308 70 1.00 1.00 1.00 $ 69,200 $ 66,775 Parks Supervisor 32,699 / 73,495 35 1.00 1.00 1.00 38,000 37,691 Recreation Supervisor 32,699 / 73,495 35 1.00 1.00 1.00 38,700 =X7,698 Foreman 28,196 /63,373 29 2.00 2.00 1.00 100,000 29,578 Maintenance Worker II 25,063 / 56,331 24 3.00 3.00 3.00 110,000 108,275 Maintenance Worker I 23,580 / 53,000 22 7.00 7.00 7.00 193,000 189,815 Skate Park Attendants'' 3.00 3.00 3.00 28,000 28,000 Recreation AidsP1 1.50 1.50 1.50 15,000 15,000 Tennis Courts Attendants'' 4.00 4.00 4.00 25,000 25,000 23.50 23.50 22.50 $ 616,900 $ 537,832 Overtime 9,000 9,000 FICA Taxes 48,001 41,943 Clothing Allowance 1,560 1,440 Deferred Compensation 50,351 43,225 Group Health Insurance Premium 105,159 98,057 Dependant Health Ins Premium 32,392 32,393 Employee Assistance Program 346 323 Worker's Comp Insurance 24,455 22,229 Total Personal Services $ 888,164 $ 786,442. (1) F/T/E position years represents full time equivalent positions. For Recreation Aides, 1.50 equals three temporary part-time positions. For Skate Park Attendants, 3.00 equals six temporary part-time positions. For Tennis Courts, 4.00 equals eight temporary part-time positions. CAPITAL OUTLAY SCHEDULE PARKS AND RECREATION DIVISION EXPENDITURES PER FISCAL YEAR Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL Two (2) new mowers $ - $ 18,000 $ - $ - $ - $ - $ 18,000 One (1) new pick up truck - - 17,000 - - - 17,000 ,One (1) new mower - - - 9,000 - - 9,000 One (1) new pick up truck - - - - 17,000 - 17,000 ,One new Chipper - - - - 5,000 - 5,000 $ - $ 18,000 $ 17,000 $ 9,000 $ 22,000 $ - 66,000 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET 121 CITY OF SEBASTIAN, .,FLORIDA 2009/2010 ANNUAL BUDGET PARKS AND RECREATION DIVISION Code: 010057 FY 09/10 Amended City Mgr. Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Description Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 410,303 432,420 483,286 527,000 548,900 469,832 511300 Temporary Salaries 65,014 62,801 68,307 68,000 68,000 68,000 511400 Overtime 7,491 16,468 11,031 9,000 9,000 9,000 512100 FICA Taxes 35,508 37,193 40,657 46,325 48,001 41,943 512215 Clothing Allowance 1,242 1,490 1,440 1,560 1,560 1,440 51.2225 Deferred Compensation 36,206 39,874 44,600 48,380 50,351 43,225 512301 Group Health Insurance Premium 65,287 79,395 100,774 105,033 105,159 98,057 512305 Dependant Health Ins Premium 18,656 23,222 31,433 32,411 32,392 32,393 512309 Employee Assistance Program 330 340 344 346 346 323 512400 Worker's Comp Insurance 30,614 29,622 29,436 23,595 24,455 22,229 TOTAL PERSONAL SERVICES 670,650 722,825 811,308 861,650 888,164 786,442 OPERATING EXPENDITURES 533400 Other Contractual Services 43,178 5,766 4,938 2,000 2,000 0 533415 Janitorial Services 16,849 23,538 16,920 27,000 17,000 17,520 533430 Port-O-Let Services 1,243 0 0 0 0 0 534000 Travel and Per Diem 1,154 1,277 593 460 460 0 534101 Telephone 6,127 3,718 3,206 2,650 2,755 2,840 534105 Cellular Telephone 1,529 5,860 5,528 5,350 4,770 3,900 534110 Internet Services 40 46 26 25 20 20 534120 Postage 201 256 145 100 100 100 534310 Electric 57,883. 71,234 76,157 88,500 90,515 110,000 534320 Water/Sewer 9,640 12,489 6,938 7,825 7,530 7,600 534380 Trash. Pickup/Hauling, Eta 2,263 260 378 500 700 -700 534420 Equipment Leases 727 168 262 400 400 400 534620 R & M-Vehicles 2,594 4,681 4,070 3,500 3,500 3,500 534630 R & M -Office Equipment 500 1,277 581 700 600 500 534640 R & M -Operating Equipment 11,830 14,485 23,200 15,000 20,000 14,000 534680 R & M -Irrigation Systems 2,914 4,495 7,005 4,500 4,500 3,000 534681 R& M-Fencing 228 0 0 0 0 0 534685 R & M -Grounds Maintenance 19,863 23,139 21,202 20,000. 20,000 14,779 534686 R & M -Parks Facilities 24,925 16,397 28,590 15,000 15,000 11,800 534700 Printing and Binding 261 82 0 0 0 0 534830 Special Event Expense 2,911 3,551 3,474 2,000 2,500 2,000 534920 Legal Ads 240 0 0 0 0 0 535200 Departmental Supplies 3,993 4,517 2,994 3,000 3,000 1,800 535210 Computer Supplies 0 0 401 0 0 0 535220 Cleaning Supplies 0 747 331 300 300 300 535221 Fertilizer/Chemical Supplies 7,954 12,674 12,706 11,000 11,000 10,738 535230 Small Tools and Equipment 8,743 11,816 9,444 5,000 5,000 2,000 535260 Gas and Oil 21,936 24,735 33,219 31,400 23,380 23,000 535270 Uniforms and Shoes 4,186 2,925 3,393 2,860 3,372 2,860 535275 Safety Equipment 787 665 1,351 600 864 600 535410 Dues and Memberships 726 763 435 500 464 464 535420 Books and Publications 0 225 90 100 90 0 535450 Training and Education 774 478 495 475 475 0 TOTAL OPERATING EXPENDITURES 256,196 252,262 268,072 250,745 240,295 234,421 CAPITAL OUTLAY 606400 Vehicles and Equipment 47,048 47,906 21,036 0 0 0 TOTAL CAPITAL OUTLAY 47,048 47,906 21,036 0 0 0 TOTAL PARKS AND RECREATION 973,894 1,022,993 1,100,415 1,112,395 1,128,459 1,020,863 122 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PUBLIC WORKS DEPARTMENT CEMETERY DIVISION The Cemetery Division is responsible for the maintenance; upkeep, and beautification of the Sebastian Cemetery that encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from funeral homes and monument companies. Responsibilities also include record administration and adhering to ordinances, rules and regulations. FISCAL YEAR 2009 ACCOMPLISHMENTS / Provided professional care and maintenance of cemetery / Repainted office building, gazebo and pump house / Installed new office garage door / Repaired North property fence line / Purchased scissor lift trailer / Installed new information signs FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Quality of Life - Continue beautifying Cemetery by expanding with new benches for Columbarium and replacing old ones. City Goal: Governmental Efficiency - Continue to provide professional care and maintenance of cemetery. - Get storage building done for Cemetery scissor lift. (Using funds from the Cemetery Trust Fund). PF.RF(~RMAN(~F. MEASiTRES Performance Indicators Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Cremains, including niches 35 30 31 30 30 37 Burials 41 46 32 38 42 39 Acres of property maintained 9.34 9.34 9.34 9.34 9.34 9.34 Operating cost per acre maintained $9,352 $10,099 $8,671 $9,530 $10,763 $10,107 PROGRAM BUDGET DESCRIPTION FOR THE CEMETERY DIVISION STAFFING NATURE OF ACTIVITY 08/09 09/10 60.00% 60.00% Cemetery Ground Maintenance -Maintain 9.34 acres of grounds through improved schedulin of mowing, trimming, and general cleanup. Assist with sales and locations of burial spaces an assist citizens and visitors in locating burial spaces of family members and friends. Removal and trimming of unsightly trees to enhance appearance and increase safety. Continue to appl chemicals and fertilizer to improve the overall appearance of the Cemetery. Perform beautification ro'ects such as lantin trees and bushes to enhance a earance. 10.00% 10.00% Public Relations -Assist with sales and locations of burial spaces and assist citizens and visitor in locatin burials aces of famil members and friends. 20.00% 20.00% Administration -Assist in record keeping, bill processing, sales and products. 10.00% 10.00% Burials -Markings for gravediggers, policing area for ants, checking flowers and parking cars. 100.00% 100.00% 123 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CEMETERY DIVISION BUDGET SUMMARY e Fiscal Year 2009-2010 adopted budget for the Cemetery is $157,333. This compares to the 2008-2009 projected $167,541, a decrease of $10,208 or 6.1%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07/08 FY 08/09 FY 08/09 FY 09/10 Actual Actual Actual Budget Expenditures Budget Difference .I Services $ 119,850 $ 115,606 $ 125,618 $ 133,995 $ 139,765 $ 137,744 $ (2,021) ng Expenses 29,723 19,382 23,006 21,392 20,769 19,589 (1,180) Outlay 7,626 - 49,509 10,800 7,007 - (7,007) $ 157,199 _ $ 134,988 $ 198,134 $ 166,187 $ 167,541 $ 157,333 $ (10,208) Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures Difference 1. Personal Services -Net decrease due to anticipated furlough days $ (2,021) 2. Operating Expenses -Net decrease mainly due to reduction in repairs and maintenance and small tools $ (1,180) 3. Capital Outlay - No Capital Outlay approved for FY 2009-10 $ (7,007) PERSONAL SERVICES SCHEDULE CEMETERY DIVISION POSITION Cemetery Supervisor Maintenance Worker I PAY RANGE 32,699 / 73,495 23,580 / 53,000 F/T/E POSITION YEARS GRADE 07-08 OS-09 09-10 35 1.00 1.00 1.00 22 1.00 1.00 1.00 2.00 2.00 2.00 Projected Adopted Expenditure Budget 08-09 09-10 $ 64,500 $ 62,955 31,300 31,001 $ 95,800 $ 93,956 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 1,000 1,000 7,424 7,282 240 240 8,734 8,568 14,097 14,114 7,195 7,195 46 46 5,229 5,343 $. 139,765 $ 137,744 124 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CEMETERY DIVISION r~ao. n~ nnc4 v~w~ ~y~~v~ Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Projected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 86,107 78,923 84,720 91,100 95,800 93,956 511400 Overtime 837 929 957 1,000 1,000 1,000 512100 FICA Taxes 6,353 5,643 6,021 7,064 7,424 7,282 512215 Clothing Allowance 242 .240 240 240 240 240 512225 Deferred Compensation 7,825 7,187 7,711 8;311 8,734 8,568 512301 Group Health Insurance Premium 9,676 11,778 13,553 14,071 14,097 14,1 I4 512305 Dependant Health Ins Premium 3,738 6,079 6,985 7,208 7,195 7,195 512309 Employee Assistance Program 44 46 46 46 46 46 512400 Worker's Comp Insurance 5,029 4,781 5,385 4,955 5,229 5,343 TOTAL PERSONAL SERVICES 119,850 115,606 125,618 133,995 139,765 137,744 OPERATING EXPENDITURES 533415 Janitorial Services 1,810 2,712 3,000 3,000 3,000 3,000 533480 Temporary Employment Services 3,149 0 0 0 0 0 534101 Telephone 1,165 1,165 1,377 1,325 1,360 1,360 534105 Cellular Telephones 0 408 391 375 310 260 534110 Internet Access 528 580 575 575 574 574 534310 Electric 1,885 2,042 1,827 2,050 2,000 2,150 534610 R & M -Buildings 584 25 812 800 800 200 534620 R & M-Vehicles 140 13 480 500 500 300 534630 R & M -Office Equipment 125 361 0 100 100 0 534640 R & M-Operating Equipment 2,874 2,689 2,484 2,500 2,500 2,500 534685 R & M -Grounds Maintenance 10,577 3,256 3,757 3,301 3,301 3,300 535200 Departmental Supplies 2,860 2,814 3,629 2,701 2,701 3,000 535210 Computer Supplies 0 0 0 309 309 200 535220 Cleaning Supplies 130 215 197 250 250 250 535230 Small Tools and Equipment 633 323 947 477 446 200 535260 Gas and Oil 2,146 1,591 2,336 1,880 1,340 1,400 535270 Uniforms and Shoes 710 421 582 442 442 695 535275 Safety Equipment 117 372 217 442 441 200 535410 Dues and Memberships 291 395 395 395 395 0 TOTAL OPERATING EXPENDITURES 29,723 19,382 23,006 21,392 20,769 19,589 CAPITAL OUTLAY 606400 Vehicles and Equipment 7,626 0 49,509 10,800 7,007 0 TOTAL CAPITAL OUTLAY 7,626 0 49,509 10,800 7,007 0 TOTAL CEMETERY DIVISION 157,199 134,988 198,134 166,187 167,541 157,333 125 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PUBLIC WORKS DEPARTMENT FACILITIES MAINTENANCE The Facilities Maintenance Division is responsible for the maintenance and repair for all city buildings and facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides miscellaneous janitorial services and support to all community activities as well as all departments such as moving office equipment and furniture. FISCAL YEAR 2009 ACCOMPLISHMENTS / Energy Saving measures to reduce electric bills at certain facilities. / Repainted Interior of City hall / Remaining proactive toward maintenance in the City. / Assisted and provided courteous service to all city departments and community events. / Maintained all city facilities. FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Governmental Efficiency - Continue to remain proactive towards maintenance and head off potential problems before they occur. - Try to maintain current standards through this economic crisis and budget cutting times. - Continue to maintain all City facilities - Continue to provide courteous services to all city departments and community activities. PERFORMANCE MEASURES Performance Indicators Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Number of facility and sites maintained 43 43 44 44 51 53 Total square footage maintained 160,328 160,328 169,769 128,668 128,668 144,513 Total number of work orders completed 600 600 350 200 200 200 Cost per square foot maintained * $2.93 $1.20 $1.17 $1.26 $1.44 $1.04 * The higher cost per square foot maintained for FY 2004/05 is due to hurricane repairs. 126 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION STAFFING NATURE OF ACTIVITY 08/09 09/10 65.00% 65.00% Pro er Maintenance -Provide continuous maintenance and repair to all City buildings and facilities. These maintenance .and repair activities are in the following disciplines: Desi Construction Electrical Paintin Plumbin Cabinet C en and General 20.00% 20.00% General Administration -Supervise City facility contractors to ensure contractual obligation enforced. Provide general administrative duties to ensure overall efficient operation of City owned facilities and the re aration of annual division bud et. 15.00% 15.00% Janitorial Services -Perform duties such as supporting community activities, moving office furniture, and providing janitorial services for all City facilities 100.00% 100.00% FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY Fiscal Year 2009-2010 adopted budget for the Facilities Maintenance is $268,716. This compares to the acted expenditures of $275,217, a decrease of $6,501 or 2.4%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 82,598 $ 96,355 $ 102,071 $ 120,257 $ 120,247 $ 117,931 $ (2,316) Operating Expenses 109,619 108,080 162,251 157,007 154,970 150,785 (4,185) Capital Outlay - 1,650 - - - - - Total $ 192,217 $ 206,085 $ 264,322 $ 277,264 $ 275,217 $ 268,716 $ (6,501) Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenditures Difference 1. Personal Services -Net decrease due to anticipated furlough days $ (2,316) 2. Operating Expenses -Net decrease mainly due to reduction in repairs and maintenance of buildings. $ (4,185) 3. Capital Outlay - No approved capital outlay for FY 2009-10 $ - 127 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE FACILITIES MAINTENANCE F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 Maintenance Supervisor 32,699 /73,495 35 1.00 1.00 1.00 $ 49,500 $ 47,697 nce Worker II 25,063 / 56,331 24 1.00 1.00 1.00 26,500 26,236 2.00 2.00 2.00 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $ 76,000 $ 73,933 ~ 9,000 9,000 6,512 6,354 120 120 7,661 7,475 13,982 13,993 3,707 3,707 46 46 3,219 3,303 $ 120,247 $ 117,931 CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE EXPENDITURES PER FISCAL YEAR Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL Work Truck $ - $ 25,000 $ - $ - $ - $ - $ 25,000 Work Truck - - 25,000 - - - 25,000 $ - $ - $ 25,000 $ - $ - $ - $ 50,000 128 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET FACILITIES MAINTENANCE DIVISION r„.ap• m nn~~ _..___ ______ Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 BudEet FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 50,830 61,815 63,794 76,000 76,000 73,933 511400 Overtime 8,394 5,947 8,624 9,000 9,000 9,000 512100 FICA Taxes 4,314 4,884 5,254. 6,512 6,512 6,354 512215 Clothing Allowance 200 150 90 120 120 120 512225 Deferred Compensation 5,330 5,741 6,115 7,661 7,661 7,475 512301 Group Health Insurance Premium 7,931 10,254 11,162 13,982 13,982 13,993 512305 Dependant Health Ins Premium 2,336 4,202 3,586 3,717 3,707 3,707 512309 Employee Assistance Program 38 44 42 46 46 46 512400 Worker's Comp Insurance 3,224 3,318 3,404 3,219 3,219 3,303 TOTAL PERSONAL SERVICES 82,598 96,355 102,071 120,257 120,247 117,931 OPERATING EXPENDITURES 533400 Other Contractual Services 4,782 4,340 24,220 24,426 24,400 25,000 533415 Janitorial Services 12,000 14,963 24,900 24,900 24,900 24,900 533420 Pest/Weed Control 2,625 2,750 3,218 4,200 3,800 3,800 534000 Travel and Per Diem 0 0 0 250 0 0 534101 Telephone 180 38 323 100 90 95 534105 Cellular Telephone 724 859 748 750 630 840 534110 Internet Services 31 52 21 20 20 20 534420 Equipment Leases 0 0 0 400 200 200 534610 R & M -Buildings 66,515 61,865 84,197 75,191 75,000 70,000 534620 R & M-Vehicles 1,310 1,641 1,783 3,000 3,000 3,000 534630 R& M-Office Equipment 0 322 0 0 0 0 534640 R & M-Operating Equipment 1,085 315 716 400 400 400 534920 Legal Ads 117 160 0 0 0 0 535200 Departmental Supplies 3,659 2,126 2,416 2,400 2,400 2,400 535210 Computer Supplies 0 0 0 150 150 150 535220 Cleaning Supplies 12,425 12,103 10,695 12,000 12,000 12,000 535230 Small Tools and Equipment 1,695 1,502 2,104 2,000 1,800 1,800 535250 Building Supplies 1,115 1,996 1,917 2,000 2,000 2,000 535260 Gas and Oil 491 2,216 4,018 3,800 3,160 3,160 535270 Uniforms and Shoes 711 663 812 720 720 720 535275 Safety Equipment 155 167 163 300 300 300 TOTAL OPERATING EXPENDITURES 109,619 108,080 162,251 157,007 154,970 150,785 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 1,650 0 0 0 0 TOTAL CAPITAL OUTLAY 0 1,650 0 0 0 0 TOTAL FACILITIES MAINTENANCE 192,216 206,085 264,322 277,264 275,217 268,716 129 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGETf This Page Intentionally Left Blank 130 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GENERAL FUND -NON-DEPARTMENTAL This section of the budget includes costs not related to specific departmental service objectives or programs. The largest category of expenditures in this budget is for payments for general property and casualty liability insurance premiums, payment to the Riverfront Community Redevelopment Agency for tax increment revenue and general government utilities. NON-DEPARTMENTAL BUDGET SUMMARY Fiscal Year 2009-2010 adopted budget for Non-departmental is $641,329. This compares to the 2008-09 projected expenditures .,988, a decrease of $52,659, or 7.6%. FY OS-06 FY 06-07 FY 07-08 Actual Actual Actial 'Personal Services $ 19,172 $ 6,087 $ Operating Expenses 529,653 793,453 Grants and Aids 2,215 4,000 Non-Operating 1,139,289 - Total $ 1,690,329 $ 803,540 $ Amended Projected Adopted FY 08-09 FY 08-09 FY 09-10 Budget Expenditures Budget Difference - $ 5,000 $ 15,000 $ 15,000 $ - 674,131 678,988 626,329 (52,659) - $ 679,131 $ 693,988 $ 641,329 $ (52,659) Kcal Year 2008-09 Adopted Budget: ~jor Current Level Changes from >cal Year 2007-08 Projected Expenditures: Difference Personal Services - No change from prior year. $ - Operating Expenses -Decrease mainly due to reduction in taxes paid to CRA $ (52,659) Grantsand Aids - No grants and aids budgeted for FY 2008-09 or FY 2009-10. $ Non-Operating Expenses - No change from prior year $ - 131 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET NON-DEPARTMENTAL Code: 010099 FY 09/10 Amended City Mgr. Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Description Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 512500 Unemployment 19,172 6,087 1,268 5,000 15,000 15,000 TOTAL PERSONAL SERVICES 19,172 6,087 1,268 5,000 15,000 15,000 OPERATING EXPENDITURES 533100 Professional Services 4,680 6,350 0 0 0 0 533120 Consultants 17,213 3,261 53,185 6,180 6,178 0 533400 Other Contractual Services 845 0 0 0 0 0 533415 Janitorial 0 0 6,600 6,600 6,600 6,600 533425 Contract Mowing Services 7,885 12,952 25,375 15,000 25,000 25,000 534101 Telephone 3,984 4,435 5,633 4,200 6,162 6,350 534110 Internet Services 0 0 4,048 4,800 4,755 5,000 534120 Postage 6,591 6,892 7,663 7,000 7,000 7,180 534310 Electric 77,454 75,462 44,131 48,600 45,800 45,500 534320 Water/Sewer 4,879 5,817 6,579 7,200 5,300 5,500 534500 Insurance 163,181 346,152 258,834 233,345 233,345 233,533 534501 Claims 0 0 45,369 10,000 7,500 7,500 534610 R&M Building 420 0 0 0 0 0 534620 R&M Vahicles 60 0 0 0 0 0 534630 R&M Office equipment 0 1,499 1,528 925 917 950 534700 Printing and Binding 6,756 10,005 10,256 10,080 9,925 9,900 534805 4th of July 18,501 18,656 18,412 19,000 17,750 17,750 534815 Brick Paving 735 558 225 700 250 250 534825 Advertising Expenditures 3,084 1,793 2,882 0 1,615 1,615 534830 Special Events Expense 3,593 2,100 900 900 900 900 534835 Special Employee Events 2,988 2,809 2,757 2,000 2,632 2,000 534944 Supplies-PS Empl Exp Fund 1,491 803 430 500 1,500 1,000 534945 Supplies-General Empl Exp Fund 3,066 2,694 3,147 1,000 2,750 1,000 534955 Refunds 0 0 792 0 0 0 534980 Payment-Riverfront CRA Fund 178,786 269,866 250,499 275,436 273,888 228,326 534999 General Fund Inventory 1,935 0 0 0 0 0 535200 Departmental Supplies 2,717 2,688 1,672 750 750 1,000 535210 Computer Supplies 170 0 0 0 0 0 535260 Gas and Oil 64 0 0 0 0 0 535410 Dues and Memberships 2,026 2,186 2,451 2,500 2,475 2,475 535420 Books and Publications 78 (1 0 0 0 0 535454 PBA Tuition Reimb Plan 1,874 1,01 fi 928 1,500 1,000 1,500 535455 CWA Tuition Reimb Plan 0 50(1 1,297 1,000 500 1,000 535710 Non-Ad Valorem Tax 14,600 14,958 14,915 14,915 14,496 14,500 TOTAL OPERATING EXPENSES 529,653 793,453 770,508 674,131 678,988 626,329 GRANTS AND AIDS 708199 Grants and Aids 2,215 4,00() 0 0 0 0 TOTAL GRANTS AND AIDS 2,215 4,00(1 0 0 0 0 909480 Trfr to Fund 480 Building 1,139,289 (1 0 0 0 0 909901 Contingency 0 0 0 0 0 0 TOTAL NON-OPERATING 1,139,289 0 0 0 0 0 TOTAL NON-DEPARTMENTAL 1,690,329 803,540 771,776 679,131 693,988 641,329 132 '.CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of revenue sources (other than Major Capital Projects) that are legally required to be spent for specific purposes. These Special Revenue Funds include the following: Local Option Gas Tax Fund (LOGY) $ 780,000 Discretionary Sales Tax Fund (DST) 3,388,367 Recreation Impact Fee Fund 200,000 Stormwater Utility Fund 938,340 Law Enforcement Forfeiture Fund 10,200 Riverfront Community Redevelopment Agency 605,402 TOTAL $ 5,922,309 Note that the Riverfront Community Redevelopment Agency (CRA) is a blended component unit. Its governing body is also the Sebastian City Council and this results in its budget also being approved by the City Council acting as the CRA governing body. 133 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGETI LOCAL OPTION GAS TAX The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population and amount of annual transportation-type expenditures. The funds can be used for payment of debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road maintenance and signage. High fuel costs and change in consumer driving patterns have contributed to the decline from prior year collections. The 2008-2009 allocation for the City of Sebastian is estimated at $650,000. The estimate is based on trend analysis. LOCAL OPTION GAS TAX FUND REVENUE Code: 120010 Account Number Descriution FY 05/06 Actual FI' 06/07 Actual F'Y 07/08 Actual Amended FI' 08/09 Budget FY 08/09 Projected FY 09/10 Adopted Budget TAXES 312400 Local Option Gas Tax 716,495 688,085 601,390 650,000 660,000 676,500 TOTAL TAXES 716,495 688,085 601,390 650,000 660,000 676,500 MISCELLANEOUS REVENUE 331900 Federal Grant - FEMA 0 0 0 0 0 0 331902 Federal Grant - FHWA 0 0 0 0 0 0 334100 State Grant - DCA 0 0 0 0 0 0 334492 FDOT Lighting Agreement 16,998 18,018 18,559 19,047 19,047 19,523 361100 Interest Income 9,478 7,494 18,508 21,000 2,000 2,983 361105 SBA Interest Earnings 38,667 84,727 16,239 30,000 5,000 6,000 TOTAL MISCELLANEOUS REVENUE 65,143 110,239 53,306 70,047 26,047 28,506 NON-REVENUE SOURCES 389991 Appropriation From PY Fund Balance 0 0 0 34,753 71,387 74,994 TOTAL NON-REVENUE SOURCES 0 0 0 34,753 71,387 74,994 TOTAL LOCAL OPTION GAS TAX 781,638 798,324 654,696 754,800 757,434 780,000 134 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET LOCAL OPTION GAS TAX FUND EXPENDITURES ~„,~P• »nnsl Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 Adopted Budget OPERATING EXPENDITURES 533452 Maintenance 13,500 0 0 0 0 0 534315 Public Lighting 171,318 178,495 184,133 185,000 185,000 185,000 534505 Railroad Crossing Insurance 0 0 0 0 0 0 534695 Railroad Crossing Maintenance 4,230 4,719 4,719 39,016 41,650 5,000 535310 Road Materials and Supplies 0 0 " 0 0 0 0 535380 Signalization Supplies 21,888 12,161 16,885 15,000 15,000 15,000 TOTAL OPERATING EXPENDITURES 210,936 195,375 205,737 239,016 241,650 205,000 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 DEBT SERVICE 707105 Principal -Paving Loan 214,174 223,704 233,644 243,986 243,986 254,839 707205 Interest -Paving Loan 85,826 76,296 66,356 56,014 56,014 45,161 TOTAL DEBT SERVICE 300,000 300,000 300,000 300,000 300,000 300,000 GRANTS AND AID5 820100 GoLine Grant 0 0 0 0 0 50,000 TOTAL GRANTS AND AIDS 0 0 0 0 0 50,000 NON-OPERATING 909101 Trfr to General Fund 001 0 0 0 215,784 215,784 175,000 909133 Trfr to Transp Impr Fund 330 489,438 262,571 95,000 0 0 50,000 909990 Unappropriated 0 0 0 0 0 0 TOTAL NON-OPERATING 489,438 262,571 95,000 215,784 215,784 225,000 TOTAL LOCAL OPTION GAS TAX 1,000,374 757,946 600,737 754,800 757,434 780,000 135 ,QTY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET DISCRETIONARY SALES TAX The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population. The funds can be used to finance, plan, and construct infrastructure, land acquisition for recreation or preservation, land improvement, and emergency vehicle purchases. The FY 2008-2009 allocation for the City of Sebastian is estimated at $2,400,000. The estimate is based on the trend analysis. This revenue source is has been extended by referendum vote to December 31, 2019. DISCRETIONARY SALES TAX FUND REVENUE Code: 130010 Amended FY 09/10 ccount FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Adopted umber Descriution Actual Actual Actual Budget Proiected Budget. TAXES 312600 Discretionary Sales Tax 2,724,742 2,560,310 2,502,937 2,400,000 2,400,000 2,460,000 TOTAL TAXES 2,724,742 2,560,310 2,502,937 2,400,000 2,400,000 2,460,000 MISCELLANEOUS REVENUE 361100 Interest Income 39,773 40,561 26,902 40,000 22,550 30,445 361105 SBA Interest Earnings 68,192 79,637 19,819 38,000 20,000 20,000 TOTAL MISCELLANEOUS REVENUE 107,965 120,198 46,721 78,000 42,550 50,445 NON-REVENUE SOURCES Transfer from Fund 310 0 289,972 0 0 0 0 Transfer from Fund 320 0 184,622 0 0 0 0 381360 Transfer from Fund 363 6,960 0 0 0 0 0 389991 Appropriation From PY Fund Balance 0 0 0 914,957 0 877,922 TOTAL NON-REVENUE SOURCES 6,960 0 0 914,957 0 877,922 TOTAL DISCRETIONARY SALES TAX 2,839,667 2,680,508 2,549,658 3,392,957 2,442,550 3,388,367 136 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET DISCRETIONARY SALES TAX FUND EXPENDITURES Code: 130051 Amended FY 09/10 ccount FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Adopted Number Description Actual Actual Actual Budget Projected Budget NON-OPERATING 909101 Interfund Trfr to 001 - GF 203,904 374,432 0 0 0 0 909123 Interfund Trfr to 230-Series 2003 DSF 1,025,525 1,033,206 1,164,036 1,032,957 1,032,957 1,035,869 909131. Trfr to Capital Projects Fund 310 454,693 276,951 525,709 385,000 385,000 385,000 909132 Trfr to C1P Fund 320 0 (596) (32,788) 0 0 0 909133 Trfr to Transp Impr Fund 330 355,558 407,501 581,251 1,500,000 1,500,000 1,617,498 909136 Trfr to Stormwater Impr Fund 363 0 653,415 1,318,444 475,000 475,000 350,000 909145 Trfr to Fund 455 AP 274,916 0 0 0 0 0 TOTAL NON-OPERATING 2,314,596 2,744,909 3,556,652 3,392,957 3,392,957 3,388,367 TOTAL DISCRETIONARY SALES TAX 2,314,596 2,744,909 3,556,652 3,392,957 3,392,957 3,388,367 137 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGETI RECREATION IMPACT FEE FUND The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to require growth and development to share in the burden of growth by paying its pro rata share for the reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15) RECREATION IMPACT FEE FUND REVENUE Code: 160010 Account Number Descriution FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 Adopted Budget MISCELLANEOUS REVENUE 361100 Interest Income 24,035 23,959 20,794 20,000 25,000 13,247 361105 SBA Interest Earnings 22,275 44,040 12,677 15,000 13,000 10,000 363270 Recreation Impact Fee 337,675 56,875 32,825 100,000 33,000 33,000 TOTAL MISCELLANEOUS REVENUE 383,985 124,874 66,296 135,000 71,000 56,247 NON-REVENUE SOURCES 381320 Transfer from Fund 320 17,654 0 0 0 0 0 389991 Appropriation From PY Fund Balance 0 0 0 40,000 120,000 143,753 TOTAL NON-REVENUE SOURCES 0 0 0 40,000 120,000 143,753 TOTAL RECREATION IlVIPACT FEE 383,985 124,874 66,296 175,000 191,000 200,000 RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 Adopted Budeet CAPITAL OUTLAY AND PROJECTS 606300 Improvements Other Than Bldgs 0 0 6,897 0 0 0 TOTAL CAPITAL OUTLAY AND PROJECTS 0 0 6,897 0 0 0 NON-OPERATING 909132 Transfer to CIP Fund 320 95,000 77,000 (148,904) 175,000 191,000 100,000 909133 Transfer to CIP Fund 330 0 0 500,000 0 0 100,000 909990 Unappropriated 0 0 0 0 0 0 TOTAL NON-OPERATING 95,000 77,000 351,096 175,000 191,000 200,000 TOTAL RECREATION IMPACT FEE 95,000 77,000 357,993 175,000 191,000 200,000 138 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET STORMWATER UTILITY FUND The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of managing the City's stormwater system, to prepare, construct and manage betterments and improvements to the stormwater system, regulate the use of the stormwater system, and perform routine maintenance and minor improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $4.00 per month, or $48.00 per year. (Ordinance 0-01-16) STORMWATER UTILITY FUND REVENUE Code: 163010 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 Adopted Budget MISCELLANEOUS REVENUE 361100 Interest Income 31,706 29,631 10,340 26,000 13,000 14,000 361105 SBA Interest Earnings 56,226 67,525 34,686 20,000 11,000 12,344 361150 Other Interest 1,356 987 596 1,200 1,000 1,000 363630 Stormwater Utility Fee 819,287 834,039 810,944 850,000 850,000 850,000 381360 Transfer from Fund 363 3,619 0 0 0 0 0 389991 Appropriation from prior year fund balance 0 0 0 648,935 675,733 60,996 TOTAL MISCELLANEOUS REVENUE 912,194 932,182 856,566 1,546,135 1,550,733 938,340 TOTAL STORMWATER UTILITY 912,194 932,182 856,566 1,546,135 1,550,733 938,340 STORMWATER UTILITY FUND EXPENDITURES Code: 163051 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 Adopted Budget OPERATING EXPENDITURES 533100 Professional Services 6,765 79 86 3,500 8,098 100 TOTAL OPERATING EXPENDITURES 6,765 79 86 3,500 8,098 100 NON-OPERATING 909101 Interfund Trfr to 001 - GF 639,031 466,576 500,000 512,500 512,500 500,000 909263 Interfund Trfr to Fund 263 436,973 437,273 506,049 440,135 440,135 438,240 909363 Interfund Trfr to SIF Fund 363 0 453,744 0 590,000 590,000 0 TOTAL NON-OPERATING 1,076,004 1,357,593 1,006,049 1,542,635 1,542,635 938,240 TOTAL STORMWATER UTILITY 1,082,769 1,357,672 1,006,135 1,546,135 1,550,733 938,340 139 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET ,~~,~ LAW ENFORCEMENT FORFEITURE FUND The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues associated with seized or forfeited property by the Police Department under the Florida Contraband Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes, matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs, School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs. LAW ENFORCEMENT FORFEITURE FUND REVENUE Code: 190010 Account Number Descriution FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budeet FY 08/09 Proiected FY 09/10 Adopted Budeet FINES AND FORFEITS 351200 Confiscated Property 15,129 6,850 19,114 8,000 8,000 8,000 TOTAL FINES AND FORFEITS 15,129 6,850 19,114 8,000 8,000 8,000 MISCELLANEOUS REVENUE 361100 Interest Income 1,454 1,665 122 1,000 200 200 361105 SBA Interest Earnings 0 0 624 0 0 0 365000 Sale of Surplus 972 225 5,181 0 p 0 366000 Contributions and Donations 1,740 321 2,785 2,000 2,000 2,000 389991 Appropriation from PY Fund Balance 0 0 0 13,500 5,300 0 TOTAL MISCELLANEOUS REVENUE 4,166 2,211 8,712 16,500 7,500 2,200 TOTAL LAW ENFORCEMENT FORFEITURE 19,295 9,061 27,826 24,500 15,500 10,200 140 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES Code: 190051 Account Number Descriation FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 Adopted Budget OPERATING EXPENDITURES 534966 D.A.R.E. Expenditures 1,530 2,563 0 4,000 4,000 0 534967 G.R.E.A.T. Expenditures 0 8,941 0 4,000 4,000 0 535380 Departmental Supplies 1,730 5,990 85 7,500 7,500 0 535450 Training & Education 0 0 0 0 0 0 TOTAL OPERATING EXPENDITURES 3,260 17,494 85 15,500 15,500 0 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 9,000 0 0 TOTAL CAPITAL OUTLAY 0 0 0 9,000 0 0 NON-OPERATING 708199 Other Grants & Aids 0 0 0 0 0 0 909990 Unappropriated 0 0 10,200 TOTAL NON-OPERATING 0 0 0 0 0 10,200 TOTAL LAW ENFORCEMENT FORFEITURE 3,260 17,494 85 24,500 15,500 10,200 141 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. All revenues and expenditures related to the City's Community Redevelopment Agency are included in this fund. In FY 2008-2009, a transfer will be made to General Fund to offset the additional costs of providing enhanced maintenance of parks and medians within this area. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budeet FY 08/09 Proiected FY 09/10 .Adopted Budeet TAXES 338200 Tax Increment Revenue -Sebastian 178,786 282,546 250,499 275,436 273,888 228,326 338200 Tax Increment Revenue -Indian River Cty 160,051 270,195 252,885 252,656 251,236 209,442 TOTAL TAXES 338,837 552,741 503,384 528,092 525,124 437,768 MISCELLANEOUS REVENUE 361100 Interest Income 28,500 33,210 5,454 26,000 2,200 2,767 361105 SBA Interest Earnings 0 0 5 436 0 0 0 369900 Other Miscellaneous Revenue 0 0 75 0 0 0 TOTAL MISCELLANEOUS REVENUE 28,500 33,210 10,965 26,000 2,200 2,767 NON-REVENUE SOURCES 381320 Transfer from Capital Project Fund 0 0 0 0 0 0 381330 Transfer from Capital Project Fund 330 0 0 0 45,000 45,000 0 389991 Fund Balance Carried Forward 0 0 0 0 3,597 164,867 TOTAL NON-REVENUE SOURCES 0 0 0 45,000 48,597 164,867 TOTAL RIVERFRONT REDEVELOPMENT 367,337 585,951 514,349 599,092 575,921 605,402 142 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Descriution FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 Adopted Budget OPERATING EXPENDITURES 533100 Professional Services 14,492 5,000 18,400 7,600 9,425 10,000 533201 Admin Svcs Provided by the GF 9,086 36,575 12,826 12,584 12,584 13,202 533400 Other Contractual Services 0 3,000 0 20,000 20,000 0 534120 Postage 0 0 0 0 0 0 534315 Public Lighting 13,053 14,023 13,743 14,850 14,000 14,000 534320 Water and Sewer 0 0 0 0 200 200 534686 R&M-Park Facilities 0 0 0 2,400 3,850 4,000 534830 Special Events Expense 31,505 18,160 26,798 78,666 71,600 71,600 534920 Legal Ads 71 78 1,469 100 0 0 535200 Departmental Supplies 0 1,188 962 1,000 1,892 1,500 535410 Dues & Memberships 395 695 870 900 870 900 TOTAL OPERATING EXPENDITURES 68,602 78,719 75,068 138,100 134,421 115,402 CAPITAL OUTLAY AND PROJECTS 606100 Land 0 394,999 0 0 351,500 0 606310 Improvements Other Than Building 0 1,500 0 0 0 0 606400 Equipment 0 99,524 0 0 0 0 606900 Infrastructure -Yacht Club 0 29,207 0 0 0 0 606900 Infrastructure -Indian River Drive 0 84,592 0 0 0 0 606990 Infrastructure -Engineering 0 0 106,249 0 0 0 TOTAL CAPITAL OUTLAY AND PROJECTS 0 609,822 106,249 0 351,500 0 GRANTS AND AIDS 820100 Facade/Sign Improvement Program 0 1,560 38,033 30,000 30,000 30,000 TOTAL GRANTS AND AIDS 0 1,560 38,033 30,000 30,000 30,000 NON-OPERATING 909100 Interfund Trfr to General Fund 001 0 0 0 60,000 60,000 60,000 909132 Interfund Trfr to CIP Fund 320 0 0 15,000 0 0 0 909133 Interfund Trfr to CIP Fund 330 0 215,401 619,561 0 0 400,000 909990 Unappropriated 0 0 0 370,992 0 0 TOTAL NON-OPERATING 0 215,401 634,561 430,992 60,000 460,000 TOTAL RIVERFRONT REDEVELOPMENT 68,602 905,502 853,911 599,092 575,921 605,402 143 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET This Page Intentionally Left Blank 144 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of pledged funds that are legally restricted to pay the city's general government bonded debt obligations. These Debt Service Funds include the following: • Discretionary Sales Surtax Revenue Bonds Debt Service Fund • Stormwater Utility Revenue Bonds Debt Service Fund The City currently has no plan for additional debt in the coming fiscal year. Detailed debt service payment schedules are located in the schedules section of this document. 145 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND This debt service fund is used to record debt service payments associated with the Discretionary Sales Surtax Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds are for fifteen (15) years. The outstanding debt for this fund is $7,725,000 as of September 30, 2009. The debt proceeds were used to construct the new city hall, the renovation of the old city hall, the expansion of the police department, and the friendship park. DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND REVENUE Code: 230010 ccount umber Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget MISCELLANEOUS REVENUE 361100 Interest Income 3 134 2,448 1,974 1,000 1,000 361105 SBA Interest Earnings 1,399 7,298 2,363 0 0 0 TOTAL MISCELLANEOUS REVENUE 1,402 7,432 4,811 1,974 1,000 1,000 NON-REVENUE SOURCES 381130 Interfund Trfr from 130 DST 1,025,525 1,033,206 1,164,036 1,032,957 1,033,931 1,035,869 384090 Debt Proceeds-Pub Fac Debt 0 0 0 0 0 0 TOTAL NON-REVENUE SOURCES 1,025,525 1,033,206 1,164,036 1,032,957 1,033,931 1,035,869 TOTAL DEBT SERVICE FUND 1,026,927 1,040,638 1,168,847 1,034,931 1,034,931 1,036,869 DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE EXPENDITURES Code: 230051 ccount umber Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget OPERATING EXPENDITURES 535205 Bank Charges 0 0 0 300 300 300 TOTAL OPERATING EXPENDITURES 0 0 0 300 300 300 DEBT SERVICE 707130 Principal -DST Series 2003 665,000 680,000 700,000 720,000 720,000 745,000 707230 Interest -DST Series 2003 367,844 353,206 333,619 312,956 312,956 289,894 707300 Other Debt Service Costs 1,675 1,675 7,675 1,675 1,675 1,675 TOTAL DEBT SERVICE 1,034,519 1,034,881 1,041,294 1,034,631 1,034,631 1,036,569 TOTAL DEBT SERVICE FUND 1,034,519 1,034,881 1,041,294 1,034,931 1,034,931 1,036,869 146 :'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND This debt service fund is used to record debt service payments associated with the Stormwater Utility Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds are for nineteen (19) years. The outstanding debt for this fund is $4,315,000 as of September 30, 2009. The debt proceeds were used to improve the stormwater system according to the adopted stormwater mater plan. The improvement projects included Twin Ditch, Periwinkle Drive, Middle Stonecrop, and Collier Creek STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND REVENUE Code: 263010 ccount umber Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget MISCELLANEOUS REVENUE 361100 Interest Income 1 28 716 875 120 120 361150 SBA Interest Earnings 971 1,069 318 0 0 0 TOTAL MISCELLANEOUS REVENUE 972 1,097 1,034 875 120 120 NON-REVENUE SOURCES 381163 Interfund Trfr from 163 SUF 436,973 437,273 506,049 440,135 440,890 438,240 384263 Debt Proceeds - Stormwater Series 2003 0 0 0 0 0 0 TOTAL NON-REVENUE SOURCES 436,973 437,273 506,049 440,135 440,890 438,240 TOTAL DEBT SERVICE FUND 437,945 438,370 507,083 441,010 441,010 438,360 STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND EXPENDITURES Code: 263051 FY 09/10 Amended City Mgr. ccount FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed umber Description Actual Actual Actual Budget Proiected Budget DEBT SERVICE 707163 Principal - Stormwater Series 2003 235,000 240,000 245,000 255,000 255,000 260,000 707263 Interest - Stormwater Series 2003 201,973 197,273 191,873 185,135 185,135 177,485 707300 Other Debt Service Costs 875 875 4,875 875 875 875 TOTAL DEBT SERVICE 437,848 438,148 441,748 441,010 441,010 438,360 TOTAL DEBT SERVICE FUND 437,848 438,148 441,748 441,010 441,010 438,360 147 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CffY OF This Page Intentionally Left Blank 148 HOME OF PELICAN ISLAND 'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET INTRODUCTION Capital improvements include streets, buildings, building improvements, new parks, park expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five years. The capital project funds section consists of all capital improvement projects for Fiscal Year 2009-10. The Capital Projects Funds include all of the City's "Pay as you go" and loan funded Capital Improvement Projects. Funding for the Fiscal Year 2009-10 projects is provided from Discretionary Sales Tax (DST), Local Option Gas Tax (LOGY), Recreation Impact Fees, Available Construction Funds, Airport Operating Revenues, State and Federal grants, Riverfront CRA, and the Cemetery Trust Fund. Project expenditures are accounted for in Capital Project Funds and the Airport Projects Fund, but they are presented in a consolidated manner in the budget document to facilitate review of capital projects as a whole. Any projected operating costs associated with the Fiscal Year 2009-10 projects are programmed in the respected department/division's operating budget. The detail of the projected operating costs associated with each project can be found on the pages following the summary information. Some of the FY 2009-10 projects are either for replacement purposes or for infrastructure improvements, which do not require an increase in operational costs and may reduce maintenance expenditures. There are no anticipated savings or revenues expected to result from the Fiscal Year 2009-10 projects. 149 :CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS FOR FISCAL YEAR 2009 - 2010 REVENUE BY SOURCE Grants Airport Operating Local Option Gas 4% Revenues Tax Riverfront CRA 0% l% 10% Available Construction Cemetery Trust Fund_~~ +-., Funds I% 22% r ' '-.k ? ' Discretionary Sales Tax Fund Recreation Impact 57% Fee Fund 5% is~ CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE Local Option Gas Tax Available Construction Funds Recreation Impact Fee Fund Discretionary Sales Tax Fund Cemetery Trust Fund Riverfront CRA Grants Airport Operating Revenues Total Capital Improvement Fund Revenues $ 50,000 928,752 200,000 2,352,498 50,000 400,000 153,948 3,946 $ 4,139,144 CAPITAL IMPROVEMENT FUND EXPENDITURES BY TYPE General Government Public Safety Transportation Recreation Facilities Stormwater Improvements Total Capital Improvement Fund Expenditures $ 800,000 385,000 2,504,144 100,000 350,000 $ 4,139,144 151 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET ~,. Police Department Police Vehicle Replacement Roads and Special Projects Street Repaving Powerline Road North Public Works Facility Parks & Recreation Splash Park Canopy Skate Park Office Stormwater 1/4 Round Swale Rehab Cemetery Sissor Lift Building Airport Rehabilitate R/W 4/22 Riverfrout CRA Cavcor Parking Area Total FY 2009/2010 CAPITAL IMPROVEMENT PROGRAM BY PROJECT AND FUNDING SOURCE Local Recreation Available Option Impact Construction Riverfront Cemetery Gas Tax DST Fees Funds Airport Grants CRA Trust Fund Total $ 385,000 $ so,ooo $ 217,498 $ 1,150,000 $ so,ooo $ 60,000 $ 360,000 $ 250,000 $ 100,000 $ 385,000 $ so,ooo $ 928,752 $ 1,146,250 $ 1,150,000 $ so,ooo $ 50,000 $ 350,000 $ 50,000 $ 50,000 $ 3,946 $ 153,948 $ 157,894 $ 400,000 $ 750,000 $ 50,000 $ 2,362,498 $ 200,000 $ 928,752 $ 3,946 $ 153,948 $ 400,000 $ 50,000 $ 4,139,144 152 'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET Project Name: Funding Source: Justification: Police Patrol Vehicles Project Descri tion: Discretionary Sales Taxes 5 yearvehicle replacement plan and additional new vehicles for added positions. 09/10 replace 10 high mileage, high maintenance vehicles from 2005. 10/11 replace 10 high mileage, high maintenance vehicles from 2006. 11/12 replace 10 high mileage, high maintenance vehicles from 2007 & 2008. 12/13 replace 10 high mileage, high maintenance vehicles from 2008 & 2009. 13/14 replace 10 high mileage, high maintenance vehicles from 2009 & 2010. 14/15 replace 10 high mileage, high maintenance. vehicles from 2010 & 2011. Project Costs: Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total $385,000 $385,000 $385,000 $385,000 $385,000 $385,000 $2,310,000 Operating Impact: $4 $0' $0 $0 $0 $0 $0 Project Name: Street Re avina Project Descri tion: Funding Source: Local Option Gas Tax Rehabilitation and repaving of failing road. base and roads Justification: This project is necessary to keep the streets in good condition and safe to the residents. There are several which should be done right away due to failing road base, ie: Periwinkle Drive, Laconia Street, Main Street, also all the side streets between Indian River Drive and US #1 should betaken care of as soon as possible. Project Costs: Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total $50,000. $2,000 $50,000 $50,000 $150,000 $150,000 $475;000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Powerline Road North Project Descri tion: Funding Source: $166,014 Developer Escrow Design and constriction of the extension of Powerline Road from $330,022 CIP Fund 320 Main Street to Sebastian Blvd. $432,716 CIP Fund 330 .$217,498 Discretionary Sales Justification: This will allow another northlsouth access road through the city.. Project Costs: Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total $1,146,250 $0 '$0 $0 $0 ;$0 $1,146,250' Operating Impact: $0 $0 $0 $0 $0 $0 $0 153 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET Project Name: Funding Source: Justification: This is necessary in order to enhance the view of those. entering the City..,. Project Costs: FY 09-10 FY 10-11 $1,150,000 $'p Operating Impact: $0 $0 FY 11-12 FY 12-13 $0 $0 $0 $0 Project FY 13-14 FY 14-15 Total $0 $0 $1,150,000 $0 $0 $0 Project Name: Funding Source• Public Works Facili Project Descri tion: Discretion Sales Taxes Relocate the Public Works ara e and vehicle stora e area. Slash Park Cano Project Descri tion: Recreation Impact Fees Install a canopy at the Splash Park. Justification: Project Costs: L FY 09-10 $50,000 Operating Impact: $0 This covering will provide shade for the customers. Project FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total $0 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: Skate Park Office Project Descri tion: Recreation Impact Fees Construct on office facility at the: Skate Park. Justification: This will improve operations at this facility and provide betterworkirlgconditions. Project Costs: Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total $50,000 $0 $0 $0 $0 $0 $50,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: 1/4 Round Pro'ectDescri tion: Discretionary Sales Taxes Installation of 1/4 Round throughout the City. Justification: To continue the program of updating the drainage throughout the City. Project Costs: Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total $350,000' $350,000 $350,000 $350,000 $350,000 $350,000 $2,100,000 Operating Impact: 154 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET Project Name: Funding Source: Justification: .Scissor Lift Buildin Project Descri tion: Cemete Trust Fund This will rovide a buldintr to store the scissor lift unit. Chis is necessary to protect and store the scissor lift and keep its electrical components dry and out o he weather. Project Costs: FY 09-10 $50,000 Operating Impact: $0 FY 10-11 FY 11-12 FY 12-13 $0 $0 $0 Project FY 13-14 FY 14-15 Total $0 $0 ', $50,000`. $0 $0 $0 $0 $0 $0' Project Name: Funding Source: R/W 4/22'Im rovements '' Project Descri tion: FDOT $3 947 Runwa 4/22 rehabilitation of li hts and markin s. Justification: Runwa 4/22 has non-standard li htin and markin s. Project Costs: Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total $157,894 '$0 $157,894 Operating Impact: - $3,946 $0 $0 $0 $0 $0 $3,946 Project Name: Funding Source• Justification: Cav Co Parkin renovation Project Descri tion: CRA Funds $400,000 Surface the. parking lot (i.e. asphalt or permeable surface), Discretionary Sales Tax $250,000 landscaping, more defineddrive aisles and ingress/egress, etc. Recreation Impact Fees $.100,000 'Public parking is identified in the CRA Master Plan as part of critical infrastructure improvements within the Riverfront district. This project would encompass a complete renovation of the parking area known as Cav Corp, just east of the Ness gas station. This lot is currently underuntilized by haphazard boat/trailer parking and could be better utilized. By surfacing thelot, defming parking spaces, adding landscaping, this lot would become an amenity to Riverfront visitors as well as local businesses. Project Costs: FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $750,000 $0 `$0 $0 $0 Operating Impact: '$0 $0 $0 ,$0 $0 Project FY 14-15 Total $0 $750;000 $0 $0 155 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GTY OF This Page Intentionally Left Blank 156 HOME OF PELICAN ISLAND 'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET MUNICIPAL GOLF COURSE The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is divided into three areas: Administration, Greens Division, and Carts Division. GOLF COURSE SUMMARY OF REVENUE /EXPENSES Amended FY 09/10 FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Adopted Description Actual Actual Actual Budget Projected Budget Total Revenues $ 1,585,670 $ 1,642,910 $ 1,455,749 $ 1,683,033 $ 1,464,993 $ 1,526,060 Total GC Administration Division 1,002,613 944,306 941,717 1,035,834 996,040 863,258 Total GC Greens Division 555,071 584,413 584,413 586,100 593,473 550,550 Total GC Carts Division 90,617 129,391 129,391 163,743 161,629 158,433 Total Expenses 1,648,302 1,658,110 1,655,520 1,785,677 1,751,142 1,572,241 Change in Unrestricted Reserves $ (62,632) $ (15,200) $ (199,771) $ (102,644) $ (286,149) $ (46,181) GOLF COURSE FUND REVENUE Code: 410010 The Fiscal Year 2009-2010 adopted budget for Golf Course fund revenue is $1,526,060. This compares to the 2008-2009 projected Gol Course fund revenue of $1,751,142, an increase of $61,067 or 4.2%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Description Actual Actual Actual Budget Revenue Budget Difference Charges for services $1,538,323 $1,593,527 $1,438,233 $1,649,610 $1,459,750 $1,521,860 $ 62,110 Non-operating revenues 40,349 49,383 17,516 33,423 5,243 4,200 (1,043) Grant revenues 6,998 - - - _ _ _ Total revenues $1,585,670 $1,642,910 $1,455,749 $1,683,033 $1,464,993 $1,526,060 $ 61,067 Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from 2008-09 Projected Revenue Difference 1. Charges for services -Increase mainly due to a proj ected increase in green fees and cart rentals $ 62,110 2. Non-operating revenues -Decrease due to interest income and use of cash reserves $ (1,043) 3. Grant revenues - No grant revenues forecasted. $ 157 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GOLF COURSE REVENUE Code: 410010 FY 09/11 FY 08/09 FY 08/09 City Mgr Account FY 05/06 FY 06/07 FY 07/08 Amended Dept Proposes Number Description Actual Actual Actual Budget Proiected Budget CHARGES FOR SERVICES 347501 Green Fees 522,009 580,946 523,161 600,000 525,000 SSO,OOa 347502 Cart Rentals ' 751,330 764,459 689,668 800,000 700,000 725,000 347510 Driving Range Fees 46,516 53,185 43,944 50,000 46,000 50,000 347512 Club Storage Fees 224 1,115 1,364 1,250 1,983 2,000 347513 Club Rentals Fees 1,916 2,267 2,146 2,000 2,000 2,000 347520 Initiation Fees 16,000 2,500 3,200 5,000 3,500 4,000 347521 Membership Fees 76,985 72,418 65,071 75,000 61,527 65,000 347522 Handicap Fees 6,264 5,904 5,850 5,700 6,100 6,100 347523 Resident Card Fees 39,456 42,910 41,750 42,000 38,080 44,000 347530 Non-Taxable Sales 88 87 69 100 100 100 347540 Pro Shop Sales 71,398 84,228 74,577 72,000 68,000 70,000 347541 Cost of Sales-Pro Shop (42,086) (58,260) (50,637) (40,000) (30,000) (35,000; 362100 Rents and Royalties 31,253 30,382 29,308 31,000 31,500 32,000 366000 Contributions & Donations 2,898 0 0 0 0 0 369900 Other Miscellaneous Revenues 7,260 5,212 3,149 1,000 1,400 1,500 369941 Sales Tax Commissions 360 360 360 360 360 360 369945 Pro Lesson Fees 6,385 5,900 5,266 4,200 4,200 4,800 369995 Cash Over/Short 69 (83) (13) 0 0 0 TOTAL CHARGES FOR SERVICES 1,538,323 1,593,527 1,438,233 1,649,610 1,459,750 1,521,860 VON-OPERATING REVENUE 361100 Interest Earnings 7,792 1,135 3,246 21,423 200 200 361105 SBA Interest Earnings 32,818 47,748 14,270 12,000 4,000 4,000 364100 Sale of Fixed Assets (260) 500 0 0 0 p 365000 Sale of Surpllus Mater/Scrap 0 0 0 0 22 0 369400 Reimbursements 0 0 0 0 1,021 0 COTALNON-OPERATING REVENUE 40,349 49,383 17,516 33,423 5,243 4,200 sRANTS 331901 FEMA -Federal Grant 5,998 0 0 0 0 0 334901 FEMA -State Grant 1,000 0 0 0 0 p COTAL GRANT REVENUE 6,998 0 0 0 0 0 COTAL GOLF COURSE REVENUES 1,585,670 1,642,!110 1,455,749 1,683,033 1,464,993 1,526,060 7SE OF UNRESTRICTED RESERVES 62,632 15,200 199,771 102,644 286,149 46,181 COTAL GOLF COURSE SOURCES 1,648,302 1,658,110 1,655,520 1,785,677 1,751,142 1,572,241 158 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GOLF COURSE ADMINISTRATION Administration is responsible for the management of the entire golf course. This includes, but is not limited to: preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing; facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance. This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale, tee times and the web site. FISCAL YEAR 2009 ACCOMPLISHMENTS / On track to entertain 60,000 rounds. / Strong numbers regarding outside tournaments and.league play. / Despite sagging economy, complete with numerous golf course closings or foreclosures throughout the country, had good numbers regarding rounds and revenue during the peak winter season. / Landscape improvements throughout the golf course, including numerous plantings and fencing around overflow parking lot and east and west side of clubhouse. / Received new irrigation station, on an emergency basis, from Hoover Irrigation Systems. / The 2008 Sebastian Open, the premiere golf tournament for SMGC, had 108 players compete. / For the 5~' consecutive year, hosted the Junior Player's Tour "Sebastian Classic". The Junior Player' Tour is one of Florida's top developmental junior tours and is also tracked by numerous college golf coaches. / Represented SMGC at the Men's Health Fair at Sebastian River Medical Center and also represented SMGC at the Honda Classic, a PGA Tour event, as a rules official for the Pro-Am. Also represented SMGC at various luncheons, speaking engagements and other functions. / Since 1994, served at the home course for the boy's and girls golf teams at Sebastian River High School. Worked extensively with both teams during the fall golf season. / Went out to bid and secured a new 5-year contract (with an option for another 5 years) with a private contractor for golf course maintenance. FISCAL YEAR 2010 GOALS & OBJECTIVES - Strive for 65,000 rounds of golf for 2010. - Strive to instill in each golf course employee the importance of quality customer service. - Continue to work closely with golf course maintenance staff in order to produce the highest-quality golf course conditions possible. - Continue to offer annual memberships with goal to attain maximum number of members at 180. - Continue to offer and entertain a variety of charity and corporate tournaments. - Continue to offer, oversee and manage several weekly leagues to increase number of rounds played. - Continue to offer a competitive golf shop with quality merchandise and wider selection. - Strive to introduce the game of golf to juniors, retirees and others to ensure future growth. - Continue to offer and officially be the home course for the Sebastian River High School boys and girls golf teams. - Constant attention to all facilities and grounds, which will help ensure that all areas are well-kept and presentable to the public. - Continue to represent SMGC through volunteer opportunities, speaking engagements and other public-relation venues. 159 !CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET SERVICE PROGRAM Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Number of Annual Fees Sold 91 85 106 97 111 105 Single Resident 44 42 42 41 51 45 Single Non-Resident 26 7 14 10 12 10 Family Resident 9 26 42 38 40 40 Family Non-Resident 12 10 8 8 8 10 Resident/Discount Cards 933 1,000 1,004 950 1,000 975 TOTAL ANNUAL FEES SOLD 1,024 1,085 1,110 1,047 1,111 1,055 NUMBER OF ROUNDS PLAYED Annual Fee Rounds Daily Fee Rounds 6,933 46,465 6,200 60,000 8,494 50,898 7,821 46,163 10,000 55,000 10,000 55,000 TOTAL NUMBER OF ROUNDS PLAYED 53,398 66,200 59,382 53,114 65,000 65,000 Junior Golf Academy Attendees 120 112 115 100 120 100 Outside Tournaments 40 50 48 54 48 50 Sebastian Open Players 145 145 94 85 125 120 PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE STAFFING NATURE OFACTNITY 08/09 09/10 20.00% 20.00% General Supervision -Provide effective, responsive and professional management, direction, control of daily golf operations, including training and forethought for innovative an ractical im rovements. 20.00% 20.00% Pro Shop -Provide friendly, consistent quality service to the public. The result of this direc contact combined with the amenities offered, produces customer satisfaction. 20.00% 20.00% Control of Course Plav -Provide for orderly starting of play, speed and flow of play, an prevention of free play and abuse to golf course grounds, to enhance the enjoyment of th 20.00% 20.00% Golf Course Administration -Supervise all Golf Course operations, preparation of budget, supervision of capital improvement programs. 20.00% 20.00% Promote the Game of Golf -Provide golf instruction, junior and adult clinics, gol tournaments, charity events, speaking engagements, advertisements, and other creativ measures to attract and promote return play to Sebastian Golf Course 100.00% 100.00% 160 'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GOLF COURSE ADMINISTRATION BUDGET SUMMARY Fiscal Year 2009-2010 adopted budget for Golf Course Administration is $863,258 . This compares to the 2008-2009 ected expenses of $996,040, a decrease of $132,782 or 13.3%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenses Budget Difference ,onal Services $ 277,598 $ 287,688 $ 286,222 $ 302,903 $ 271,122 $ 265,988 $ (5,134) rating Expenses 409,035 343,943 333,046 347,947 334,965 284,170 (50,795) italOutlay 1,265 1,265 3,160 79,994 84,963 - (84,963) t Service 314,715 309,515 313,715 304,990 304,990 313,100 8,110 it $ 1,002,613 $ 942,411 $ 936,144 $ 1,035,834 $ 996,040 $ 863,258 $ (132,782) Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenses: Difference 1. Personal Services -Net decrease due to the elimination of Administrative Secretary Position and anticipated furlough days $ (5,134) 2. Operating Expenses -Decrease due to reduction of Airport Property Lease payment. $ (50,795) 3. Capital Outlay - No approved capital outlay in FY 09-10 budget $ (84,963) 4. Debt Service - In accordance with debt service schedule. $ 8,110 PERSONAL SERVICES SCHEDULE GOLF COURSE ADMINISTRATION F/T/E Projected Adopted PAI' POS ITION YEARS Expense Budget POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 Golf Course Director 46,541 / 97,308 78 1.00 1.00 1.00 $ 79,400 $ 77,269 Head Golf Professional 36,782 / 69,754 61 1.00 1.00 1.00 47,000 45,785 Head Cashier 26,545 / 69,662 26 1.00 1.00 1.00 41,500 41,979 Administrative Secretary (P/T) 12.76 / 28.68 26 0.50 0.50 0.00 5,907 - Assistant Cashier (P/T') 9.23 / 20.76 15 1.00 1.00 1.00 22,400 26,000 Assistant Cashier (TEMP) 1.00 1.00 0.00 - - 5.50 5.50 4.00 $ 196,207 $ 191,033 Overtime 1,500 1,500 Lesson Bonus 5,000 5,000 FICA Taxes 15,507 15,111 Deferred Compensation 15,696 15,438 Group Health Insurance Premium 21,586 21,461 Dependant Health Ins Premium 10,720 11,021 Employee Assistance Program 121 115 Worker's Comp Insurance 4,785 4,309 Unemployment Insurance 0 1,000 Total Personal Services $ 271,122 $ 265,988 161 -CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GOLF COURSE ADMINISTRATION DIVISION Code: 410110 FY 09/10 Account Amended City Mgr. FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Descriation Actual Actual Actual Budeet Projected Budget PERSONAL SERVICES: 511200 Regular Salaries 199,210 210,326 208,266 215,900 196 207 191 033 511300 Temporary Salaries 13,289 6,811 2,878 5 000 , 0 , 0 511400 Overtime 511500 Lesson Bo us 805 920 831 , 1,500 1,500 1,500 n 512100 FICA Taxes 4,815 15,214 4,628 15,634 3,046 14,748 5,000 17,396 5,000 15 507 5,000 15 111 512225 Deferred Compensation 12,595 13,473 14,498 15,768 , 15 696 , 15 438 512301 Group Health Insurance Premium 15,230 17,777 20,469 21,591 , 21 586 , 21 461 512305 Dependant Health Ins Premium 10,605 12,506 14,347 14,807 , 10 720 , 11 021 512309 Employee Assistance Program 230 219 125 138 , 121 , 115 512400 Worker's Comp Insurance 5,604 5,395 6,249 4,803 4 785 4 309 512500 Unemployment Insurance 0 0 0 1,000 , 0 , 1 000 512600 OPED Accrued Expense 0 0 765 0 0 , TOTAL PERSONAL SERVICES 277,598 287,688 286,222 302,903 271,122 0 265,988 OPERATING EXPENSES: 533100 Professional Services 5,947 1,075 1,075 1,075 1 075 1 075 533200 Audit Fees 1,327 1,579 1,938 2,450 , 2 450 , 3 274 533201 Admin Services provided by GF 42,225 42,958 50,036 55,464 , 49 510 , 54 460 533400 Other Contractual Services 0 0 0 14 , 0 , 533410 Environmental Services 0 14 0 250 0 0 533415 Janitorial Services 3,600 0 5,100 5,100 5 110 0 5 110 533420 Pest/Weed Control 168 4,030 634 650 , 650 , 650 533440 Electronic Security Services 369 824 426 500 500 500 534000 Travel and Per Diem 0 0 116 100 p 0 534101 Telephone 3,102 632 2,210 2,578 2 400 2 450 534105 Cellular Telephone 505 1,894 374 360 , 310 , 390 534110 Internet Access 140 400 405 350 485 500 534120 Postage 114 121 127 100 100 100 534310 Electric 534320 Water/Sewer 38,336 141 35,315 43,550 30,000 28,000 534380 Trash Pickup/Hauling Etc 13,540 0 41,013 10,758 10,600 16,155 15,500 , . 534445 Airport Property Lease 201,000 10,421 162,000 0 173,000 0 175,000 0 175,000 0 120 000 534500 Insurance 2,376 24,463 6,895 4,875 4 875 , 5 361 534610 R & M -Buildings 55,228 6,330 1,556 2,000 , 2 000 , 2 500 534630 R & M -Office Equipment 2,393 3,545 4,337 6,200 , 3 792 , 3 000 534845 Golf Course Promotions 5,155 327 252 750 , 500 , 250 534846 Golf Course Advertising 6,557 7,234 6,857 7,000 5,000 5 000 535200 Departmental Supplies 3,021 4,284 2,269 3,200 3 000 , 3 000 535205 Bank Charges 18,146 22,737 22,390 19,000 , 24,000 , 25 000 535210 Computer Supplies 267 2,467 1,054 1,000 1 000 , 750 535220 Cleaning Supplies 2,995 2,870 2,872 2,500 , 3,000 3 500 535250 Building Supplies 56 0 0 250 1 000 , 750 535270 Uniforms and Shoes 0 0 312 300 , 300 250 535410 Dues and Memberships 417 462 507 500 500 500 535710 Non-Ad Valorem Tax 2,051 2,121 2,231 2,231 2,253 2,300 TOTAL OPERATING EXPENSES 409,035 343,943 333,046 347,947 334,965 284,170 CAPITAL OUTLAY: 606400 Vehicles and Equipment 1,265 3,160 8,733 79,994 84,963 0 TOTAL CAPITAL OUTLAY 1,265 3,160 8,733 79,994 84,963 0 DEBT SERVICE: 707145 Principal -Golf Course 250,000 255,000 270,000 280,000 280,000 290 000 707245 Interest -Golf Course 64,215 54,015 43,215 24,490 24 490 , 22 600 707300 Other Debt Service Costs 500 500 500 500 , 500 , 500 TOTAL DEBT SERVICE 314,715 309,515 313,715 304,990 304,990 313,100 TOTAL GOLF COURSE ADMINISTRATION 1,002,613 944,306 941,717 1,035,834 996,040 863,258 162 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GOLF COURSE GREENS DIVISION The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as well as create an excellent image and respectability among the golf course community throughout the State of Florida. FISCAL YEAR 2009 ACCOMPLISHMENTS / Monitored all golf course grounds, with special emphasis on putting greens. / Continued to track & monitor all equipment repairs of golf course-owned maintenance equipment. / Several new plantings, landscaping, fencing and trees added to grounds. / Purchased new irrigation station. / Secured new golf course maintenance contract with private contractor. FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Governmental Efficiency - Continue to monitor entire golf course, grounds, and surrounding areas. - Strive for all grounds to be visually appealing. - Strive to have putting greens in best possible shape and condition, including "green speed" issues. - Strive to track and monitor all repairs of golf course equipment. PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual FY 06/07 Actual FY 07/08 Projected 2008/2009 Projected 2009/2010 Greens (Acres) 4 4 4 4 4 Tees (Acres) 5 5 5 5 5 Fairways (Acres) 35 35 35 35 35 Rough (Acres) 60 60 60 60 60 Sand Bunkers (Acres) 5 5 5 5 5 Lakes and Ponds (Linear Feet) 10,000 10,000 1,000 10,000 10,000 Non-Play Area (Acres) 18 18 18 18 18 Holes Maintained 18 18 18 18 18 Practice areas (acres total) 4 4 4 4 4 163 OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE rKUGxAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION STAFFING NATURE OFACTIVITY 08/09 09/10 75.00% 75.00% Golf Course Maintenance -Provide administrative oversight of independent golf cc maintenance contract which provides daily turf care resulting in the quality appearance playability of the golf course. Keeping the golf course in the best possible condition throug the year adds to the enjoyment of the customers and insures return play. 25.00% 25.00% Epuipment Maintenance -Continue tricking equipment use and repair to insure pr maintenance and useabiltiy of equipment. 100..00% 100.00% GOLF COURSE GREENS DIVISION BUDGET SIlMMARv Fiscal Yeaz 2009-2010 adopted budget for Golf Course Greens Division is $550,550. This compares to the 2008-2009 ected expenses of $593,473, a decrease of $42,923 or 7.2%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenses Budget Difference ng Expenses $ 555,071 $ 569,463 $ 579,511 $ 574,350 $ 591,983 $ 550,550 $ (41,433) Outlay - 14,950 20,612 11,750 1,490 (1,490) $ 555,071 $ 584,413 $ 600,123 $ 586,100 $ 593,473 $ 550,550- $ (42,9231 cal Year 2009-10 Adopted Budget: yor Current Level Changes from cal Year 2008-09 Projected Expenses: Difference Operating Expenses -Net decrease mainly due to a decrease in groundskeeping services $ (41,43= Capital Outlay - No Capital Outlay approved for FY 09-10 Budget $ (1,49( CAPITAL OUTLAY SCHEDULE GOLF COURSE GREENS DIVISION Description Rough & fairway units Rotary Mower Greens Mower Sand pro Greens Mower Sand pro EXPENDITURES PER FISCAL YEAR V-ii L.V11-1L LV1L-iJ ZU13-14 213-14 TOTAL - 20,000 - - - - 20,000 - - 24,000 - - - 24,000 - - - 10,000 - - 10,000 - - - 10,000 - - 10,000 - - 24,000 - - - 24,000 - - - 10,000 - - 10,000 - - 10,000 - - 10,000 $ - $ 20,000 $ 48,000 $ 40,000 $ - $ - $108,000 164 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GOLF COURSE GREENS DIVISION Code: 410120 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Bud et OPERATING EXPENSES 533440 Electronic Security Services 387 443 612 550 550 550 533445 Groundskeeping Service 497,310 511,862 522,099 522,100 537,763 495,000 534310 Electric 18,123 18,822 18,884 18,550 20,955 22,200 534610 R & M -Buildings 282 571 1,083 2,500 2,365 2,500 534640 R & M-Operating Equipment 10,659 14,728 10,575 13,000 13,000 13,000 534680 R & M -Irrigation Systems 22,878 18,729 19,210 13,000 13,000 13,000 534685 R & M -Grounds Maintenance 3,033 1,411 4,636 2,000 2,000 2,000 535200 Departmental Supplies 2,299 2,685 2,209 2,200 1,900 2,100 535220 Cleaning Supplies 100 60 0 100 100 100 535230 Small Tools and Equipment 0 111 203 250 250 0 535250 Building Supplies 0 40 0 100 100 100 TOTAL OPERATING EXPENSES 555,071 569,463 579,511 574,350 591,983 550,550 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 20,612 11,750 1,490 0 TOTAL CAPITAL OUTLAY 0 14,950 20,612 11,750 1,490 0 TOTAL GREENS DIVISION 555,071 584,413 600,123 586,100 593,473 550,550 165 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GOLF COURSE CARTS DIVISION The Golf Course Carts Division many times provides the first and last contact with customers. The golf course carts division maintains golf carts in operational and clean condition for customers, services driving range and water station, maintains and cleans all surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure. FISCAL YEAR 2009 ACCOMPLISHMENTS / Maintained fleet of 86 electric golf carts and one each of the following: range cart, ranger cart and beverage cart. / Maintain cart barn and surrounding areas / Maintained driving range, complete with offering a quality driving range golf ball / Offered excellent customer service. FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Governmental Efficiency - Continue to offer quality customer service. - Continue to maintain entire golf cart fleet, with emphases on battery and tire maintenance and overall cleanliness of cart. - Continue to maintain and service range, ranger and beverage carts. - Continue to maintain driving range and offer a clean, quality driving range practice ball for our customers. - Continue to maintain cart barn and surrounding area. PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Club Car Electric Golf Carts 84 84 86 86 86 Tires Maintained 348 348 352 352 352 Grease Fittings Maintained 504 504 508 508 508 Range Carts 1 1 1 1 1 Ranger Carts 1 1 1 1 1 Batteries Maintained 512 348 348 348 348 Beverage Carts 1 1 1 1 1 PROGRAM BUDGET DESCRIPTION FOR THE GOLF CART DIVISION STAFFING NATURE OF ACTIVITY 08/09 09/10 33.00% 33.00% General Maintenance and Care of Golf Carts -Clean and maintain golf carts i operational condition for guests use and maintain operational cart barn. 33.00% 33.00% Golf Course Facilities -Maintenance and care of Cart Barn, Driving Range, Wate Station and eneral area around Golf Sho and starter area. 34.00% 34.00% Customer Service -Provide unsurpassed customer service to our members. 100.00% 100.00% 166 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GOLF COURSE CARTS DIVISION BUDGET SUMMARY Fiscal Year 2009-2010 adopted budget for Golf Course Carts Division is $158,433. This compares to the 2008-2009 projected I ;nses of $161,629, a decrease of $3,196 or 2%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenses Budget Difference Personal Services $ 35,707 $ 50,231 $ 81,595 $ 83,398 $ 84,667 $ 85,363 $ 696 ',Operating Expenses 54,911 64,210 66,292 73,345 72,745 73,070 325 'Capital Outlay - 14,950 14,951 7,000 4,217 - (4,217) Total $ 90,617 $ 129,391 $ 162,838 $ 163,743 $ 161,629 $ 158,433 $ (3,196) Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenses: Difference 1. Personal Services -Net increase due to salary adjustments in FY 2008-2009 $ 696 2. Operating Expenses -Increase mainly to due to increase in departmental supplies and repair and maintenance of buildings $ 325 3. Capital Outlay - No Capital Outlay approved in the FY 09-10 Budget $ (4,217) PERSONAL SERVICES SCHEDULE GOLF COURSE CART DIVISION F/T/E Projected Adopted PAY POSITION Expense Budget POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 Course Attendant (1 P/T) 9.23 / 20.76 15 0.50 0.50 0.00 $ - $ - Attendants (P/T) 7.25 / 13.09 9 3.00 3.00 3.00 40,000 42,000 Attendants (TEMP) 3.50 3.50 3.50 35,000 35,000 7.00 7.00 6.50 $ 75,000 $ 77,000 OVERTIME 1,500 300 FICA 5,852 5,913 EMPLOYEE ASSISTANCE PROGRAM 138 138 WORKER'S COMPENSATION 2,177 2,012 TOTAL PERSONAL SERVICES $ 84,667 $ 85,363 CAPITAL OUTLAY SCHEDULE COURSE CART DIVISION EXPENDITURES PER FISCAL YEAR Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL gang range picker $ - $ 2,500 $ - $ - $ - $ - $ 2,500 $ - $ 2,500 $ - $ - $ - $ - $ 2,500 167 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET GOLF COURSE CARTS DIVISION Code: 410130 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 20,049 27,629 46,094 50,000 40,000 42,000 511300 Temporary Salaries 10,191 16,251 26,084 25,000 35,000 35,000 511400 Overtime 1,875 1,740 1,206 300 1,500 300 512100 FICA Taxes 2,460 3,490 5,471 5,760 5,852 5,913 512309 Employee Assistance Program 75 94 161 161 138 138 512400 Worker's Comp Insurance 1,057 1,027 2,579 2,177 2,177 2,012 TOTAL PERSONAL SERVICES 35,707 50,231 81,595 83,398 84,667 85,363 OPERATING EXPENSES 534420 Equipment Leases 52,250 62,035 65,835 71,820 71,820 71,820 534610 R & M -Buildings 312 0 0 500 300 500 534640 R & M-Operating Equipment 1,841 1,775 222 250 250 250 535200 Departmental Supplies 274 360 58 500 200 300 535220 Cleaning Supplies 4 0 177 175 175 200 535230 Small Tools and Equipment 228 40 0 100 0 0 TOTAL OPERATING EXPENSES 54,911 64,210 66,292 73,345 72,745 73,070 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 14,950 4,613 7,000 4,217 0 TOTAL CAPITAL OUTLAY 0 14,950 4,613 7,000 4,217 0 TOTAL CARTS DIVISION 90,617 129,391 152,500 163,743 161,629 158,433 168 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET MUNICIPAL AIRPORT City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects, which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over $10 million in capital improvements, all of which to better develop the facilities and economic growth. Description Total Revenues Total Airport Administration FY 05/06 FY 06/07 FY 07/08 Actual Actual Actual Amended FY 09/10 FY 08/09 FY 08/09 Adopted Budget Protected Budget $ 405,832 $ 360,321 $ 390,077 $ 408,560 $ 385,540 $ 427,995 384,852 620,223 724,246 408,560 410,565 427,995 Change in Unrestricted Reserves $ 20,980 $ (259,903) $ (334,169) $ - $ (25,025) $ - AIRPORT FUND REVENUE Code: 450010 The Fiscal Year 2009-2010 adopted budget for Airport fund revenue is $427,995. This compares to the 2008-2009 projected Airport fiznd revenue of $385,540, an increase of $42,455 or 11.0%. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Description Actual Actual Actual Bud et Revenue Bud et Difference Operating revenue $ 375,769 $ 335,907 $ 383,385 $ 404,465 $ 374,875 $ 419,995 $ 45,120 Intergovernmental - - - - - - - Non-operating revenues 30,062 24,413 6,692 4,095 10,665 8,000 2,665 Total revenues and other sources $ 405,832 $ 360,321 $ 390,077 $ 408,560 $ 385,540 $ 427,995 $ 42,455 Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Revenue: Difference 1. Operating revenue -Increase due primarily to anticipated rent from LoPresti and charges to General Fund for Maintenance Service Fees. $ 45,120 2. Intergovernmental - No forecasted intergovernmental revenue for FY 2009-10 $ _ 3. Non-operating revenues -Decrease due to payments for internship program in FY 2008-09. $ (2,665) 169 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET AIRPORT REVENUE Code: 450010 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Proiected FY 09/10 City Mgr. Proposed Budget OPERATING REVENUE 344100 Fuel Sales 0 0 158,833 230,000 85,000 102,000 347541 Cost of Sales 0 0 (136,680) (200,000) (67,180) (85,000) 349001 Maintenance Service Fees -General Fund 0 0 0 0 0 60,036 362150 Nontaxable Rents 0 5,001 5,376 5,000 2,000 2,000 362100 Rents and Royalties 313,564 266,893 288,835 319,365 290,855 276,709 369900 Other Miscellaneous Revenues 62,031 63,854 66,840 50,000 64,000 64,000 369941 Sales Tax Commission 175 159 181 100 200 250 TOTAL OPERATING REVENUE 375,769 335,907 383,385 404,465 374,875 419,995 NON-OPERATING REVENUE: INTERGOVERNMENTAL SOURCES 334451 Airport - FDOT JPA Revenue 0 0 0 0 0 0 TOTAL INTERGOV'T SOURCES 0 0 0 0 0 0 OTHER NON-OPERATING REVENUE: 361100 Interest Earnings 12,633 2,916 678 2,000 2,000 2,000 361105 SBA Interest Earnings 17,429 15,160 2,089 2,095 0 1,000 364100 Sale of Fixed Assets 0 (3,663) 3,925 0 0 0 366000 Contributions & Donations 0 10,000 0 0 7,500 5,000 369400 Reimbursements 0 0 0 0 1,165 0 TOTAL OTHER NON-OPERATING REVENUE 30,062 24,413 6,692 4,095 10,665 8,000 TOTAL AIItPORT REVENUES 405,832 360,321 390,077 408,560 385,540 427,995 USE OF UNRESTRICTED RESERVES (20,980) 259,903 334,169 0 25,025 0 TOTAL AIRPORT SOURCES 384,852 620,224 724,246 408,560 410,565 427,995 170 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE AIRPORT ADMINISTRATION The Airport Director is responsible for Airport Operations to include maintenance of the entire property, FDOT compliance issues, Capital Improvement Programs, Economic Development, tenant relations, and project management. FISCAL YEAR 2009 ACCOMPLISHMENTS / Completed Airport Layout Plan Update. / Constructed 15,000 square foot Hangar for LoPresti Aviation. / Acquired Grader, Dump Truck and Bush Hog Mowers. / Completed security brush/vegetation removal project. / Completed planning of the east side access road project. / Completed first successful year of fuel facility. / ADS-B ITT/FAA `NextGen' Tower Installation. FISCAL YEAR 2010 GOALS AND OBJECTIVES City Goal: Commitment to the Future - Continue incremental economic development growth. - Complete east side access road project. - Continue to pursue grant opportunities. - Acquire additional airport maintenance equipment. - Begin planning and construction FDOT financed hangar project. PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Acres Available for Development 218 218 218 218 108 Airport Leasehold Revenues $313,564 $271,894 $288,834 $277,000 $317,000 PROGRAM BUDGET DESCRIPTION FOR THE AIRPORT STAFFING NATURE OF ACTIVITY 08/09 09/10 10.00% 25.00% Comuliance - Conduct operations at the Airport in accordance with FAA and FDO com liance. 35.00% 25.00% Capital Improvement Proiect Execution and MonitorinE -Execute and monitor Capital Improvement Projects. Prepare and submit aFive-Year Capital Improvement Program in accordance with Regulations. Prepare and apply for Florida Department of Transportation Ai ort Irri rovement Grants for Ca ital Irri rovement Pro~ects and e ui ment. 15.00% 10.00% Tenant and Public Relations -Monitor and execute Tenant Lease agreements. Provide disput resolution regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and complaints and provide information to all parties about rules, 40.00% 40.00% Airport Maintenance -Mow Airport, herbicide runways and taxiways, maintain runwa lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservatio Area. Clear and maintain runway approaches and perform daily Airport inspections. 100.00% 100.00% 171 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE AIRPORT ADMINISTRATION BUDGET SUMMARY ie Fiscal Year 2009-2010 adopted budget for the Municipal Airport is $427,995. This compares to the 2008-2009 projected $410,565, an increase of $17,430 or 4.25%. However, the proposed budget includes a contingency account of $48,235. Amended Projected Adopted FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Actual Actual Budget Expenses Budget Difference ersonal Services $ 168,896 $ 217,064 $ 234,405 $ 232,065 $ 238,099 $ 232,547 $ (5,552) iperatingExpenses 141,761 365,878 171,137 156,495 152,466 134,717 (17,749) 'apitalOutlay _ _ _ _ _ _ fon-Operating 74,195 37,281 318,705 20,000 20,000 60,731 40,731 otal $ 384,852 $ 620,223 $ 724,246 $ 408,560 $ 410,565 $ 427,995 $ 17,430 Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenses: 1. Personal Services -Wage freezes and anticipated furlough days. 2. Operating Expenses -Reductions primarily in lower charges for administrative services from General Fund and in a large drop in telephone charges. 3. Capital Outlay - No approved Capital Outlay for FY 09-10 but $3,946 is allocated for grant matching funds. 4. Non-Operating - Includes a contingency account of $48,235, based on expected revenue versus expenses. Also includes $8,550 of interest on the advance from the DST Fund. Difference $ (5,552) $ (17,749) $ 40,731 PERSONAL SERVICES SCHEDULE AIRPORT ADMINISTRATION F/T/E PAY POSITION YEARS POSITION RANGE GRADE 07-08 08-09 09-10 Airport Director 60,192 / 114,149 78 1.00 1.00 1.00 Airport Operations Specialist III 26,545 / 59,662 26 1.00 1.00 1.00 .Airport Operations Specialist I 23,581 / 53,000 22 1.00 1.00 1.00 'Clerical Assistant I 11.01 / 19.89 21 0.00 0.00 0.00 3.00 3.00 3.00 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Adopted Expense Budget 08-09 09-10 $ 75,000 $ 73,446 48,800 47,223 47,500 45,790 $ 171,300 $ 166,459 500 500 13,161 12,791 240 240 15,484 15,048 16,966 16,984 14,847 14,847 69 69 5,532 5,609 $ 238,099 $ 232,547 172 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET AIItPORT ADMINISTRATION r~dp~ asnl ~ n FY 09/10 Amended City Mgr. Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed Number Description Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regulaz Salaries 110,921 163,076 175,698 172,000 171,300 166,459 511400 Overtime 9,443 868 377 500 500 500 512100 FICA Taxes 12,080 11,996 11,930 13,215 13,161 12,791 512215 Clothing Allowance 200 240 240 240 240 240 512225 Deferred Compensation 11,706 13,253 14,600 .15,547 15,484 15,048 512301 Group Health Insurance Premium 11,960 13,928 16,140 16,970 16,966 16,984 512305 Dependant Health Ins Premium 5,775 6,788 7,744 7,992 14,847 14,847 512309 Employee Assistance Program 83 92 69 69 69 69 512400 Worker's Comp Insurance 6,728 6,823 5,916 5,532 5,532 5,609 512600 OPEB Accrued Expense 0 0 1,690 0 0 0 TOTAL PERSONAL SERVICES 168,896 217,064 234,405 232,065 238,099 232,547 OPERATING EXPENSES 533100 Professional Services 6,865 2,169 1,119 0 0 0 533200 Audit Fees 6,337 .7,040 6,580 4,692 4,692 2,517 533201 Admin Services provided by GF 72,225 42,958 50,036 55,464 52,595 47,755 533400 Other Contractual Services 362 10,812 566 300 5,360 5,360 533415 Janitorial Services 85 4,895 4,500 4,500 4,015 0 533420 Pest/WeedControl/Mowing 1,110 1,245 2,598 2,500 800 800 534000 Travel and Per Diem 2,982 1,367 1,439 1,000 500 500 534101 Telephone 299 9,563 12,607 13,000 12,900 3,500 534105 Cellular Phone 1,344 1,130 1,191 1,100 1,060 1,100 534110 Intemet Access 40 66 105 100 112 595 534120 Postage 514 278 285 200 200 200 534310 Electric 10,616 10,787 14,771 15,095 16,400 18,500 534312 Water/Sewer 137 .776 1,309 1,615 925 950 534500 Insurance 4,685 33,142 18,368 13,129 13,129 13,715 534610 R & M Buildings 0 1,368 1,564 1,300 2,000 2,000 534620 R & M-Vehicles 1,708 1,099 2,117 2,000 2,000 2,000 534630 R & M-Office Equipment 1,473 1,400 1,076 800 750 1,000 534640 R & M-Operating Equipment 3,212 6,084 14,614 4,500 9,000 5,000 534681 R&M-Fencing 660 1,183 1,164 1,000 200 1,000 534685 R & M-Grounds Maintenance 1,328 1,329 1,646 1,200 1,200 1,200 534825 Advertising Expenditures 3,000 2,792 1,804 2,000 1,000 3,500 534920 Legal Ads 0 0 103 0 0 0 534995 Litigation Expenses 0 200,804 0 0 0 0 535200 Departmental Supplies 1,145 2,337 2,427 1,200 1,000 1,000 535205 Bank Chazges 0 235 4,488 3,400 2,500 2,500 535210 Computer Supplies 321 65 80 300 200 200 535230 Small Tools and Equipment 2,286 1,870 801 1,400 1,000 1,000 535260 Gas and Oil 6,233 6,407 11,506 11,880 7,000 6,500 535270 Uniforms & Shoes 822 413 .532 520 600 650 535275 Safety Equipment 0 0 100 0 0 100 535410 Dues and Memberships 780 1,325 775 800 800 800 535420 Books and Publications 0 84 0 100 150 100 535450 Training and Education 820 515 110 400 500 500 535710 Non-Ad Valorem Tax 11,168 10,339 10,756 11,000 9,878 10,175 TOTAL OPERATING EXPENSES: 141,761 365,878 171,137 156,495 152,466 134,717 NON-OPERATING EXPENSES 820100 Aids to Private Organizations 11,258 0 0 0 0 0 707245 Interest -DST Fund Advance 0 0 0 0 0 8,550 909545 Intrafund Trfr to AP Capital 62,937 37,281 318,705 20,000 20,000 3,946 909901 Contingency 0 0 0 0 0 48,235 TOTAL NON-OPERATING EXPENSES 74,195 37,281 318,705 20,000 20,000 60,731 TOTAL AIRPORT ADMINISTRATION 384,852 620,223 724,246 408,560 410,565 427,995 173 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE CITY OF This Page Intentionally Left Blank 174 HOME. OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET BUILDING DEPARTMENT The Building Department effectively and progressively promotes and provides professional plans review, permitting and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated through the intake of permit requests for building and land improvements. The permit application and plans are tracked through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The Building Department enforces all state and local codes that pertain to the construction industry. Contractor licensing, checks and administers the registration of licensed contractors and also sends new contractor license applications to the Construction Board for final approval. Description FY 05/06 FY 06/07 FY 07/08 Actual Actual Actual Amended FY 09/10 FY 08/09 FY 08/09 Adopted Budget Proiected Budget Total Revenues and Transfers Total Expenses $ 2,414,939 $ 479,123 $ 381,143 $ 514,800 $ 341,592 $ 372,250 931,522 868,735 594,039 536,207 508,711 491,238 Change in Unrestricted Reserves $ 1,483,417 $ (389,612) $ (212,896) $ (21,407) $ (167,119) $ (118,988) BUILDING DEPARTMENT REVENUE Code: 480010 ie Fiscal Year 2009-2010 adopted budget for the Building Department fund revenue is $372,250. This compares to the 2008-200 ojected Building Department fund revenue of $341,592, An increase of $30,658 or 9.0% Amended FY OS-06 FY 06/07 FY 07/08 FY 08/09 Description Actual Actual Actual Bud et Projected FY 08/09 Revenue Adopted FY 09/10 Bud et Difference aerating revenue $1,220,823 $ 408,875 $ 347,919 $ 481,800 $ 324,350 $ 356,550 $ 32,200 >n-operating revenues 1,194,116 70,248 33,224 33,000 17,242 15,700 1,542 Total revenues and other sources $2,414,939 $ 479,123 $ 381,143 $ 514,800 $ 341,592 $ 372,250 $ 30.658 cal Year 2009-10 Adopted Budget: yor Current Level Changes from cal Year 2008-09 Projected Revenue: Difference Operating revenue -Permits are less than the FY 08/09 Budget but an increase over FY 08/09 Projected. $ 32 200 Non-operating revenues -Anticipating less interest income due to lower cash reserves. $ (1,542) 175 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET BUILDING DEPARTMENT REVENUE Code: 480010 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Projected FY 09/10 City Mgr. Proposed Budget OPERATING REVENUE 321000 Business Taxes 0 0 3,247 120,000 100,000 110,000 321100 Business Taxes -Penalties/Transfers 0 0 604 2,800 3,500 3,500 321050 Contractor License 26,203 28,271 19,150 17,500 18,000 18,000 321150 Contractor License -Penalties 2,644 1,116 2,147 750 1,000 1,000 322050 Building Permits 829,258 241,350 199,091 210,000 120,000 118,450 322055 Roofing Permits 0 0 0 0 0 12,000 322060 Driveway Permits 0 0 100 0 0 0 322075 Reinspection Fees 32,918 16,808 8,755 12,000 4,500 5,000 322100 Land Clearing Permits 17,185 5,040 3,090 3,000 3,000 3,000 322150 Tree Removal Permits 2,030 2,225 3,415 2,800 2,600 2,800 322200 Electrical Permits 50,462 19,080 15,533 18,000 10,000 12,000 322225 Plumbing Permits 40,704 12,588 10,904 13,000 6,200 8,000 322250 Mechanical Permits 52,736 22,571 24,315 18,500 17,000 18,000 322300 Fencing Permits 8,711 9,297 11,442 8,000 8,400 9,000 322400 Irrigation Permits 0 0 1,350 500 350 0 322500 Sign Permits 2,625 4,170 4,315 4,000 5,000 5,000 322600 Expired Permit Fee 0 2,175 11,800 15,000 5,000 7,500 329400 Plan Checking Fees 127,124 34,901 16,310 20,000 9,000 11,000 341920 Cert. Copying/Record Research 9 393 411 150 300 300 347556 Capital Facility Admin Fee 28,214 7,691 11,890 14,000 3,500 5,000 359000 Other Fines and Forfeitures 0 1,200 50 1,800 7,000 7,000 TOTAL OPERATING REVENUE 1,220,823 408,875 347,919 481,800 324,350 356,550 OTHER NON-OPERATING REVENUE: 361100 Interest Income 18,338 37,000 21,599 18,000 13,000 13,000 361105 SBA Interest Earnings 36,489 33,248 12,354 15,000 2,400 2,400 369400 Reimbursements 0 0 0 0 1,542 0 369900 Other Miscellaneous Revenue 0 0 760 0 300 300 369998 Prior Year Refunds 0 0 -1,489 0 0 0 381001 Transfer from General Fund 1,139,289 0 0 0 0 0 TOTAL OTHER NON-OPERATING REVENUE 1,194,116 70,248 33,224 33,000 17,242 15,700 TOTAL BUILDING DEPARTMENT REVENUES 2,414,939 479,123 381,143 514,800 341,592 372,250 USE OF UNRESTRICTED RESERVES (1,483,417) 389,612 212,896 21,407 167,119 118,988 TOTAL BUILDING DEPARTMENT SOURCES 931,522 868,735 594,039 536,207 508,711 491,238 176 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET The Building Department effectively and progressively promotes and provides professional plans review, permitting and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated through the intake of permit requests for building and land improvements. The permit application and plans are tracked through plan review, fees are calculated and permits are issued when plans are fully, approved. Field inspections are scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The Building Department enforces all state and local codes that pertain to the construction industry. Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian. Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new registrations. Business tax receipts, checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are sent to business owners. FISCAL YEAR 2009 ACCOMPLISHMENTS / Continued to maintain timeliness and delivery permit services to 12 working days or less for most permits. / Provided on going customer service training and provided continuing education to keep abreast of new building code changes and to meet state licensing requirements. / Currently gathering information to amend Chapter 26 of the City Code of Ordinances for certain sections that relate to contractor licensing, unlicensed contractor activity and local adoption of administrative code provisions as allowed by the Department of Community Affairs. / Continued to increase enforcement of state and local laws regarding construction contracting. / Continued to scan building permit plans, documents, and licensing documents into laser fiche for permanent record keeping. Completed the transfer of old hand written permit records into the current computer system. / Continued to notify permit holders of expired permits and collection of outstanding fees. Expired permits are being renewed, inspected and closed out. FISCAL YEAR 2010 GOALS AND OBJECTIVES - Maintain timeliness and delivery of permitting services with a turn around time of 10 days or less. - Provide on going customer service training and continuing education to meet minimum state licensing requirements. - Continue to enhance the Building Department website to provide easier access and more useful information to the public on current topics and frequently asked questions. - Continue to increase enforcement of state laws and city ordinances related to construction and contractor activities. Continue to scan permitting and licensing documents into laserfiche for permanent record keeping. 177 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET PERFORMANCE MEASURES Performance Indicators Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Projected 2008/2009 Projected 2009/2010 Residential permits issued 1,200 104 58 40 35 Commercial permits issued 23 25 39 60 50 Other permits issued 8,000 2,309 1,864 1,350 1,100 Total number of inspections 25,500 10,476 6,458 4,800 4,000 Total number of reinspections 3,800 1,342 704 600 550 Number of contractor licensing requests 1,000 900 0 0 0 Number of tests given 70 85 0 0 0 Number of Professional licenses processed 600 850 600 575 550 Expired permits processed 250 200 175 125 115 Business Tax Reciepts processed and issued N/A N/A 1450 1350 1300 Building permits turn around time (working days) 15 12 12 12 10 PROGRAM BUDGET DESCRIPTION FOR THE BUILDING DEPARTMENT STAFFING NATURE OFACTIVITY 08/09 09/10 8.00% 8.00% Administration -The Director supervises the enforcement of all Florida Building Codes, includin Sebastian City and Land Development Codes related to construction. Courtesy inspections are performed a needed. Reviews commercial plan review and projects that include Mechanical, Electrical or Plumbin details. A royal of all de artment ex enditures and re ares the annual bud et. 25.00% 25.00% Permitting - Accepts permit applications, calculates fees, issuance of permits, scheduling of inspections closing out permits when completed, prepares certificates of occupancy for signature, and answers question concerning building permits. 15.00% 15.00% Plan Review - Perfoms plan review of all permit applications and building plans for code approval including structural, electrical, plumbing and mechanical. Also includes the review of all zoning o 40.00% 40.00% Buildin and Alteration Inspection - On-site inspections for commercial and residential, includin structural, electrical, plumbing, and mechanical. Post inspections into computer database daily. Answer cod questions for builders and general public related to inspections. 3.00% 3.00% Contractor Licensing -Accepts contractor license application for registration and calculates fees. Revie applicants for appplicable insurance and workman's comp. coverages. Review letters of reciprocity. Proces annual re-newal notices and issues new registrations. Check permit applications for properly licensed an insured contractors. 5.00% 5.00% Business Tax Receipts- Accepts applications for Business Tax Reciept from business owners. Review applications for acceptance. Verify professional licenses and ficitious/corporation names. Process annual re- newal notices and issues new Business Tax Reciepts. 2.00% 2.00% Following up on expired permits and unsafe structures. 2.00% 2.00% Scanning plans to laserfiche for permanent record keeping 100.00% 100.00% 178 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET BUILDING DEPARTMENT BUDGET SUMMARY The Fiscal Year 2009-2010 adopted budget for the Building Department is $491,238. This compares to th 2008-2009 projected expenses of $508,711, an decrease of $ 17,473 or 3.4%. Amended Projected Adopted FY OS-06 FY 06/07 FY 07/08. FY 08/09 FY 08/09 FY 09/10 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 639,191 $618,800 $ 436,604 $398,841 $ 391,679 $381,578 $ (10,101) Operating Expenses 292,331 237,461 157,435 137,366 117,032 109,660 (7,372) Capital Outlay - 12,474. Contingency - - Total $ 931,522 $868,735 Fiscal Year 2009-10 Adopted Budget: Major Current Level Changes from Fiscal Year 2008-09 Projected Expenses $ 594,039 $536,207 $ 508,711 $491,238 $ (17,473) Difference 1. Personal Services -Wage freezes and anticipated furlough days. $ (10,101) 2. Operating Expenses -Reduction in Administrative Services Provided by General Fund. $ (7,372) 3. Capital Outlay -There is no capital outlay requested for FY 2009-10 $ - ~' 4. Contingency -There is no contingency set aside for FY 2009-10 budget. $ - PERSONAL SERVICES SCHEDULE BUILDING DEPARTMENT F/T/E Projected Adopted PAY POSITION YEARS Expense Budget POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10 Building Official 60,192 / 114,149 78 1.00 1.00 1.00 $ 83,300 $ 79,457 Chief Inspector 43,030 / 85,683 44 1.00 1.00 1.00 52,000 51,048 Plans Examiner 43,030 / 85,683 44 1.00 1.00 1.00 .65,250 64,871 Building Inspector I 32,699 /73,495 35 1.00 0.00 0.00 - - Administrative Supervisor 32,699 /73,495 35 1.00 1.00 1.00 38,000 36,725 Local Business Tax Speciali st 26,545 / 59,662 26 0.00 1.00 1.00 45,500 45,327 Permitting Technicians 26,545 / 59,662 26 1.00 0.00 0.00 - - 6.00 5.00 5.00 TOTAL SALARIES $ 284,050 $ 277,428 Overtime 100 - FICA Taxes 21,756 21,242 Clothing Allowance 240 240 Deferred Compensation 25,595 24,990 Group Health Insurance Premium 44,120 41,745 Dependant Health Ins Premium 6,760 6,752 Employee Assistance Program 115 115 Worker's Comp Insurance 8,943 9,066 Total Personal Services $ 391,679 $ 381,578 179 CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET BUILDING DEPARTMENT Code: 480110 Account Number Description FY 05/06 Actual FY 06/07 Actual FY 07/08 Actual Amended FY 08/09 Budget FY 08/09 Pro'ecte FY 09/10 City Mgr. Proposed Budget PERSONAL SERVICES 511200 Regular Salaries 484,781 443,867 307,698 285,350 284,050 277,428 511300 Temporary Salaries 0 0 0 0 0 0 511400 Overtime 7,702 3,202 2,256 0 100 0 512100 FICA Taxes 31,451 34,213 22,716 21,848 21,756 21,242 512215 Clothing Allowance 192 480 360 240 240 240 512225 Deferred Compensation 37,105 37,585 27,508 25,703. 25,595 24,990 512301 Group Health Insurance Premium 43,885 51,107 31,404 47,852 44,120 41,745 512305 Dependant Health Ins Premium 14,355 9,610 9,978 5,790 6,760 6,752 512309 Employee Assistance Program 225 205 134 115 115 115 512400 Worker's Comp Insurance 19,495 21,753 14,267 8,943 8,943 9,066 512500 Unemployment Compensation 0 5,555 18,425 3,000 0 0 512600 OPED Accrued Expense 0 11,223 1,137 0 0 0 512602 Termination Health Benefits 0 0 721 0 0 0 TOTAL PERSONAL SERVICES 639,191 618,800 436,604 398,841 391,679 381,578 OPERATING EXPENSES 533200 Audit Fees 472 1,888 1,307 815 815 1,099 533201 Administrative Services Provided by G 196,470 157,511 83,394 92,439 84,089 75,680 533400 Other Contractural Services 0 390 15,977 0 0 0 534000 Travel and Per Diem 842 347 1,186 1,000 400 700 534101 Telephone 2,358 1,506 1,841 2,500 1,700 1,720 534105 Cellular Telephone 3,015 2,227 1,803 1,440 800 815 534110 Internet Services 180 286 674 700 725 735 534120 Postage 4,547 1,678 1,481 2,800 2,700 2,800 534130 Express Mail 411 40 0 50 0 0 534310 Electric 7,645 7,134 3,841 4,275 3,880 3,900 534320 Water /Sewer 204 255 270 280 265 275 534400 Rents and Leases 37,500 37,500 18,750 0 0 0 534500 Insurance 10,120 1,910 10,543 9,650 10,543 8,686 534620 R & M-Vehicles (2,605) 1,388 2,016 1,600 900 1,400 534630 R & M -Office Equipment 4,919 7,229 3,486 5,127 3,400 4,000 534910 Clerk of Court Filing Fees 0 10 0 50 0 0 534920 Legal Ads 0 111 0 0 0 0 535200 Departmental Supplies 9,443 3,874 2,929 4,650 800 1,000 535210 Computer Supplies 5,806 3,043 68 2,500 600 1,000 535230 Small Tools and Equipment 1,008 74 42 200 150 200 535260 Gas and Oil 6,595 5,204 4,568 4,300 3,490 3,500 535270 Uniforms and Shoes 585 758 427 450 50 250 535275 Safety Equpment 70 100 0 100 25 100 535410 Dues and Memberships 465 275 435 450 350 400 535420 Books and Publications 428 792 1,094 800 450 500 535450 Training and Education 1,855 1,930 1,302 1,190 900 900 TOTAL OPERATING EXPENSES 292,331 237,461 157,435 137,366 117,032 109,660 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 12,474 0 0 0 0 TOTAL CAPITAL OUTLAY 0 12,474 0 0 0 0 NON-OPERATING EXPENSES 909901 Contingency 0 0 0 0 0 0 TOTAL NON-OPERATING EXPENSES 0 0 0 0 0 0 TOTAL BUILDING DEPARTMENT 931,522 868,735 594,039 536,207 508,711 491,238 180