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HOME. OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
F'Y2009/10 BUDGET WORKSHOP
MONDAY, AUGUST 24, 2009 - 6:00 PM
AGENDA
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. FY2009/2010 PROPOSED BUDGET
A. Citizen Budget Review Advisory Board Report
B. Budget Presentation/Overview -City Manager
C. Department Questions (See Proposed Annual Budget Document)
1) City Council (Page 49)
2) City Manager (Page 53)
3) City Clerk (Page 57)
4) City Attorney (Page 61)
5) Administrative Services (Page 65)
6) Management Information Services (Page 73)
7) Growth Management (Page 77)
8) Police Department (Page 81)
A) Administration
B) Operations .
C) Detective Division
D) Dispatch Unit
E) Code.Enforcement Division
9) Public Works (Page 107)
A) Roads-and Maintenance
B) Stormwater Utility
C) Garage
D) Facilities Maintenance
E) Parks and Recreation
F) Cemetery
10) Non-Departmental (Page 131)
11) CRA (Page 142)
12) Capital Projects (Page 149)
13) Golf Course (Page 157)
14) Airport (Page 169)
15) Building (Page 175)
5. PUBLIC COMMENTS
6. COUNCIL COMMENTS/DIRECTION
7. ADJOURNMENT (shall begin no earlier than 5:00 p.m. and adjourn no later than 10:00 p.m. per R-08-09)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL
GOVERNMENT MEETINGS. Regular City Council Meetings are Scheduled for Live Broadcast on Comcast Channe125
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER
CONSIDERED SUBSEQUENT TO TffiS WORKSHOP WILL NEED A RECORD OF THE PROCEEDINGS AND MAY
NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES
THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD (256.0105 F.S.)
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR TffiS MEETING SHOULD CONTACT THE CTTY'S ADA COORDINATOR AT 589-5330 AT LEAST 48
HOURS IN ADVANCE OF THIS MEETING.
CITY COUNCIL
Richard H. Gillmor
Mayor
Jim Hill
Vice-Mayor
Andrea B. Coy
Council Member
Dale I. Simchick Eugene Wolff
Council Member Council Member
CITY OF SEBASTIAN
FLORIDA
PROPOSED ANNUAL BUDGET
FISCAL YEAR 2009-2010
August 19, 2009
CITY MANAGEMENT
Al Minner
City Manager
Sally A. Maio, MMC Robert Ginsburg
City Clerk City Attorney
DEPARTMENT HEADS
Debra Krueger Kenneth W. Killgore Jerry Converse
Administrative Services Finance Director Public Works Director
Director
Wayne Eseltine Michelle Morns Joseph Griffin
Building Official Police Chief Airport Manager
Greg Gardner Rebecca Grohall Frank Lasardo
Golf Operations Director Growth Management MIS Director
Director
G
GOVERNMENT FINANCE OFFICERS ASSOCIATION
The Government Finance Officers Association of the United States and Canada (GFOA)
presented an award of Distinguished Presentation to the City of Sebastian, Florida for its annual
budget for the fiscal year beginning October 1, 2008. In order to receive this award, a government
unit must publish a budget document that meets program criteria as a policy document, as an
operations guide, as a financial plan, and as a communication devise.
The award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility
for another award.
Prepared by the City of Sebastian Finance Department, 1225 Main Street, Sebastian, FL 32958
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2009-2010 ANNUAL BUDGET
TABLE OF CONTENTS
Page
HOW TO READ THE BUDGET .............................
BUDGET MESSAGE
City Manager's Letter of Transmittal ............................ CML-1
(This will be provided at a later time.)
BUDGET OVERVIEW
Community Profile ....................................................
Total Budget Summary ..............................................
Summary of Revenues ...............................................
Summary of Appropriations ......................................
General Fund Appropriation Comparison by
Department/Division .............................................
General Fund Appropriation Comparison by Category
Total Budget Comparison by Fund ...........................
Fund Balance Comparison and Projected Changes ...
Personnel Summary by Department/Division ...........
Debt Obligations ........................................................
POLICIES
Mission Statement .....................................................
Financial Policies ......................................................
Financial Accounting Structure .................................
Organizational Chart .................................................
Budget Calendar ........................................................
Budget Process ..........................................................
BUDGET DETAIL
General Fund ..............................................................
General Fund Department Budgets:
City Council .........................................................
City Manager .......................................................
City Clerk ................................................
City Attorney .......................................................
Administrative Services .......................................
Management Information Systems .......................
Growth Management ............................................
Police Department:
Consolidated Budget for all Divisions
And Units ..................................................
Administration .................................................
Operations ........................................................
Detective ..........................................................
Dispatch ...........................................................
Code Enforcement ..................................
1
4
6
12
13
14
15
16
17
19
Engineering ................................................. .
Public Works:
Roads and Maintenance ....................................
Stormwater Utility ...........................................
Central Garage ..................................................
Parks and Recreation .........................................
Cemetery ...........................................................
Facilities Maintenance ......................................
Non-departmental ......................................................
Special Revenue Funds
Special Revenue Funds Summary ..............................
Local Option Gas Tax (LOGT) ..................................
Discretionary Sales Tax (DST) ..................................
Recreation Impact Fee Fund ......................................
Stormwater Utility Fund ...............................................
Law Enforcement Forfeiture Fund ................................
Community Redevelopment Agency ......................
103
107
111
115
119
123
127
131
133
134
136
138
139
140
142
Debt Service Funds
21 Discretionary Sales Tax Surtax Revenue Bonds........... 146
22 Stormwater Utility Revenue Bonds .............................. 147
31 Capital Project Funds
35 Capital Improvement Fund Introduction ....................... 149
36 Capital Improvement Fund Revenues by Source and
37 Use of Funds ............................................................ 150
Capital Improvements by Project & Funding Source ... 152
39 Capital Improvement Project Detail .............................. 153
Enterprise Funds
49 Golf Course Fund ............................................................ 157
53 Administration Division ................................................ 159
57 Greens Division ............................................................ 163
61 Carts Division ............................................................... 166
65 Airport Fund ..................................................................... 169
73 Building Department ........................................................ 175
77
CAPITAL IMPROVEMENT PROGRAM ................. 181
81 SCHEDULES
83 Schedule One - Summary of Millage Rates and Tax
87 Collections ... ................................................................. 207
91 Schedule Two - Long-term Debt Service Detail .............. 208
95 Schedule Three -Debt Service Payment Schedule .......... 209
99 Schedule Four -Lease Payment Schedule ....................... 214
Schedule Five - Six Year Capital Outlay Summary ....... 215
Schedule Six - Six Year Capital Outlay Request........... 216
Schedule Seven -Glossary ............................................. 218
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2009-2010 ANNUAL BUDGET
HOW TO READ THE BUDGET
This budget document serves two purposes to the users. One purpose is to provide City Council
and general public a clear view of the services provided. The other purpose is to serve as an
operating plan that conforms to the city's financial policies. There are six sections included in
this document.
Budget Message -This section includes the budget transmittal letter from the City Manager.
The letter addresses the key policy changes that support the adopted budget document.
Budget Overview -This section provides an overview of the key policy issues and programs,
community profile and revenue trend analysis, and an overall budget summary.
Policies -This section presents the City's policies that guide the preparation of the budget.
Budget Detail -This section is broken down by fund types:
• General Fund -This section provides detailed general fund revenue analysis and
departmental/division budget information on services, goals and objectives, performance
measures, staffing, and expenditures by line item. General Fund is the main operating fund of
the City and includes traditional municipal activities, such as public safety, public works and
recreation.
• Special Revenue Funds -This section provides description of each individual fund as
well as detailed line item budget information. These funds account for revenues dedicated or
restricted to specific uses.
• Debt Service Funds -This section provides description of each individual fund as well as
detailed line item budget information. These funds account for transactions associated with the
City's long-term debt.
• Capital Project Funds -This section provides detailed budget information on funding
sources and project appropriation (uses) for all FY 2009/10 capital projects.
• Enterprise Funds -This section provides revenue projection for each enterprise fund and
detailed departmental/division budget information on services, goals and objectives, performance
measures, staffing, and expenditure by line item. These funds are expected to be self-supporting
and include the City's Airport, Golf Course and Building Department.
Capital Improvement Program -The Capital Improvement Program section provides along-
range capital improvement plan. The plan describes planned capital improvement projects and
funding sources for Fiscal Year 2010-2015.
Schedules -This section provides historical trend information on ad valorem tax millage rates
and tax collections. Debt service schedules are provided to support the budgeted line item detail.
A five-year capital outlay schedule is included for future planning. A Glossary helps translate
some of the budget language into plain English.
1
CITY OF SEBASTIAN. FLORIDA 2009/2010 ANNUAL BUDGET
COMMUNITY PROFILE
General Description
The City of Sebastian, Florida is located in Indian River County approximately midway through the east
coast of the Florida Peninsula (between Melbourne and Vero Beach) in an area known as the Treasure Coast.
It is recognized as the Home of Pelican Island, the first designated wildlife refuge in the United States.
The City was first incorporated as the Town of Sebastian in 1924. In the late 1950s General Development
Corporation purchased the land from the Mackle family of Miami and began the development of a planned
community that is now the City of Sebastian. The City has a estimated population of 22,924 living in an area
of approximately 14.6 square miles.
The City boasts beautiful parks, public and private elementary schools, middle schools, and a high school
just outside of its limits, an unobstructed view of the intra-coastal waterway in the Indian River Lagoon
along its riverfront district, close proximity to Atlantic beaches, a police department, shops and restaurants,
many churches, several City festivals each year, monthly arts and crafts shows, concerts in the park, a
municipal golf course and airport, and a central location with easy access to I-95 and the Florida Turnpike.
Education
The City hosts five public schools: Pelican Island Elementary (PK through Grade 5); Sebastian Elementary
(PK through Grade 5); Sebastian Junior High Charter School (Grades 6, 7, 8); Sebastian River Middle
School (Grades 6, 7, 8); and Sebastian River Senior High School (Grades 9 through 12).
Higher education is also available in the Sebastian area. There are two 2-year colleges, Indian River State
College and Brevard Community College, and one 4-year institution, Florida Institute of Technology
(Florida Tech). Sixty minutes to the northwest, Orlando hosts a number of colleges and universities offering
academic and trade curriculum.
Workforce
Retail sales and the service industries remain the largest sectors of employment in Sebastian area. The
historical overall unemployment rate for the area over the past ten years and the projected unemployment
rate for the next ten years are greater than that of the state of Florida. The 2008 unemployment rate was
8.1 % but as of May 2009 this has increased to 13.0%. This high number indicates the current economic
difficulties being experienced in the local area. According to the U.S. Census Bureau (2000), 86% of the
population age 25 or older are high school graduates and 23.1% hold a bachelor's degree or higher. The
local economy is fueled by retirees and seasonal residents, citrus production and exports, healthcare and
related services, residential construction, small service businesses and governmental and educational
services. The area median age for 2007 was 48.4 and median household income for 2007 was $47,563 per
U.S. Census Bureau.
1
jCITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET:
Major employers in the County are shown below along with their approximate level of employment as of
October 2008.
Major Employers in Indian River County
Establishment
School District of Indian River County
Indian River County
Indian River Medical Center
Publix Supermarkets
Piper Aircraft
City of Vero Beach
John's Island
Indian River Estates
Wal-Mart
Sebastian River Medical Center
Visiting Nurse Association
CVS Warehouse/Distribution
Grand Harbor Management
Disney's Vero Beach Resort
Dodgertown Complex
St. Edwards School
Sun Ag. Inc.
Capt. Hiram's Restaurant & Bar
City of Sebastian
Medical Data System
Flight Safety International
Novurania of America
Industry/Product
Government
Government
Health Care
Food/Beverage
Manufacturer
Government
Residential/Resort
Retirement/Life Care
Retail
Health Care
Health Care
Distribution
Developer
Resort Hotel
Convention/Sports
Independent School
Citrus, Agric.
Restaurant/Resort
Government
Collection Agency
Flight Instruction
Manufacturing
Number of Employees
2,295
1,706
1,671
1,104
1,063
561
475
442
404
380
348
325
312
301
293
237
235
219
212
188
155
120
Source: Indian River County Chamber of Commerce
2
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Population/Growth
The City of Sebastian has undergone significant growth in the last ten years. The City continues to remain as
one of the fastest growing municipalities in Florida. In addition, Sebastian is approaching a point in its
development evolution reflecting an approximate "build-out" rate of 60%. The City continues to face
challenges relative to growth management, as a tremendous ability to grow and develop, both in residential
and commercially zoned areas of the community exist. With such dynamics, new commercial and industrial
facilities will likely be proposed in response to respective market demands indicative of an expanding
population. Accordingly, it becomes necessary to continue initiatives to facilitate long-range planning and
growth management practices to help reflect and govern Sebastian's efforts to maintain and support its small
town, good quality of life atmosphere.
POPULATION PERCENTAGE INCREASE
Increase from
Year Population Prior Year
1999 15,707 3.92%
2000 16,181 3.02%
2001 16,667 3.00%
2002 17,167 3.00%
2003 18,425 7.33%
2004 19,365 5.10%
2005 20,048 3.53%
2006 21,666 8.07%
2007 22,426 3.51
2008 22,924 2.22%
City of Sebastian Population
1990 to 2007
25,000
~ 20,000 - _ - - - _ _ ..... °"„
r.+ ~ x ,. ~ w'I
~ 15 000 -- ~ '~
CC ~ : is-:~. :'r ti p
~ ,~ r '
~„ 10,000 f ,
/, k R
5,000 zf~~ ~ ~~ ~~ fp= `~~
:h
~~ ~~ !1, y l1,:J f1,V~ ~•> (~`lJ ~\ (~L ~J O~ O~ OBI 0~.1 O~ O~.J O`U O` OV
~~ ~~ ~~ ~~ ~~ ~~ ~~ ~~ ~~ ~~ VO VO ~O VO VO VO VO VO VO
Year
Source: University of Florida, Bureau of Economic and Business Research
3
'1CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
The Fiscal Year 2009/10 adopted budget continues to focus on the community services as in the previous
years. In addition, the focus continues to emphasize decreasing expenditures, yet adequately funding the
desired level of service. Reducing expenditures has become a real challenge for the City Manager and
management staff, as each year becomes more difficult as the budgets have already been brought down to a
minimum. Despite the State mandated rate increase limitations, the City has exercised many cost cutting
techniques over the years to facilitate the adoption of a lower millage rate. Major cost cutting techniques
include the implementation of Employee Early Retirement Incentive Program, the elimination of some
vacant positions, as well as zero budgets for new positions and new capital items.
TOTAL BUDGET SUMMARY
The annual budget for the City of Sebastian is divided into the following major components, which include
all appropriations for the city. The total budget for Fiscal Year 2009/10 is $23,882,000. The major
components include the following:
• Personal Services: This includes all the payroll cost for employees of the City, including overtime,
part-time, temporary and all the related employee benefits. The budgeted amount for this fiscal year
is $9,292,111.
• Operating Budget: The operating budget finances the contractual fees, supplies, utility billings,
training/travel expenditures. The budgeted amount for this fiscal year is $4,045,453.
• Capital Budget: The Capital budget includes purchases of equipment, facilities and land, plus the
construction of city facilities, such as roads, drainage, and parks projects. The budgeted amount for
this fiscal year is $3,657,467.
• Debt Service Budget: The debt service budget funds scheduled debt service payments for city's long-
term debts. The budgeted amount for this fiscal year is $2,096,579.
• Grants Budget: This includes payments to other individuals or organizations. $80,000 is
appropriated in this fiscal year.
• Transfers Budget: These are made between budgeted funds and total $4,690,553 in this fiscal year.
• Contingency/Reserve: The contingency/reserve appropriations are made up of unappropriated fund
balances and are available to cover emergency expenses or revenue shortages. These appropriations
total $19,837 this fiscal year.
The percentages of each component of the total budget are presented in the graph below.
4
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
FY 2009/10 BUDGET SUMMARY FOR ALL FUNDS
ESTIMATED REVENUES:
Taxes:
Ad Valorem
Sales and Use Taxes
Utility Service
Licenses and Permits
Intergovernmental Revenue
Charges For Services
Fines and Forfeitures
Franchise Fees
Stormwater Assessment
Recreation Impact Fees
Miscellaneous Revenue
TOTAL ESTIMATED REVENUES
SPECIAL DEBT CAPITAL
GENERAL REVENUE SERVICE PROJECTS ENTERPRISE
FUND FUNDS FUNDS FUNDS FUNDS
$ 3,704,546 $ - $ -
- 3,136,500 -
2,474,668 - -
51,400 - -
1,694,776 437,768 -
289,147 - -
55,000 8,000 -
1,352,216 - -
- 850,000 -
- 33,000 -
423,190 134,509 1,120
10,044,943 4,599,777 1,120
ALL
3,704,546
3,136,500
2,474,668
407,950
2,286,492
2,121,716
63,000
1,352,216
850,000
33,000
Transfers-In (1)
Cash Balances Brought Forward
TOTAL ESTIMATED REVENUES,
BALANCES AND TRANSFERS
General Government
Public Safety
Physical Environment
Transportation
Culture and Recreation
Debt Service
TOTAL EXPENDITURE/EXPENSES
Transfers-Out (1)
Increases to Cash Reserves
$ - $ - $
- 356,550
153,948 -
- 1,832,569
- 99,748
153,948 2,288,867
764,888 - 1,474,109 2,531,444 - 4,770,441
84,021 835,532 - 928,752 174,599 2,022,904
$ 10,893,852 $ 5,435,309 $ 1,475,229 $ 3,614,144 $ 2,463,466 $ 23,882,000
$ 2,976,618 $ - 300 $ 750,000 $ - $ 3,726,918
4,647,459 - - 385,000 489,334 5,521,793
1,153,181 145,502 - 1,025,000 - 2,323,683
1,100,399 293,000 - 1,354,144 366,086 3,113,629
1,016,195 - - 100,000 1,272,813 2,389,008
- 300,000 1,474,929 - 321,650 2,096,579
10,893,852 738,502 1,475,229 3,614,144 2,449,883 19,171,610
- 4,686,607 - - 3,946 4,690,553
- 10,200 - - 9,637 19,837
TOTAL EXPENDITURES/EXPENSES,
TRANSFERS AND RESERVES $ 10,893,852 $ 5,435,309 $ 1,475,229 $ 3,614,144 $ 2,463,466 $ 23,882,000
(1) The difference between the transfers-in and the transfers-out represents transfers from the Cemetery Trust Fund. The
Cemetery Trust Fund is not a budgeted fund and therefore is not included in the FY 2008/09 adopted budget.
5
ITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
SUMMARY OF REVENUES
Total funding available to the city in FY 2009/10 from all sources are estimated at $23,882,000. As
illustrated in the graph below, tax revenues make up approximately 39.01 % of total budgeted revenues. Tax
revenues include ad valorem taxes, discretionary sales tax, and utility service tax. Intergovernmental
revenues make up 9.57% of revenues. These are comprised of state shared revenues and federal grants, state
grants, and local grants. Charges for services represent an additional 8.88% of revenues, and are generated
mainly by the enterprise activities of the city.
City of Sebastian, Florida
Total Budgeted Revenue by Sources
FY 2009/10
Transfers-In
Miscellaneous 19.98%
2.76%
\\
Recreation Impact Fee
0.14%
Stormwater ~
Assessment ~
3.54 % ~
Franchise Fees
Cash Forward
8.47
% Taxes
39.01%
Licenses and Pemtits
/ 1.71
~~ Intergovernmental
9.57%
5.66% Fines and Forfeitures ~ `_Charges ForoServices
0.26% 8.88 /o
The table presented below provides a summary of the changes in the FY 2009/10 revenues compared to the
FY 2008/09 budget. Intergovernmental Revenue has declined .5% due to lower receipts from the State.
Licenses and Permits have a decrease of 57.2% due to the slow down in construction activity. Franchise
Fees has an increase of 16.0% based on trend analysis and Miscellaneous Revenue has a decrease of 125.7%
due to reductions in investment income. Recreation Impact Fee projections have been reduced substantially
to reflect current levels of collection. Transfers-In has a decrease of 39.5% due to a reduction in transfers for
capital projects. Cash Forward has an increase of 14.9% due to higher amounts brought forward in the
Capital Projects Funds.
Total
Revenue
Taxes $ 9,930,614 $ 10,001,876 $ ]0,000,771 $ 10,219,302 9,315,714 $ (903,588) -9.0%
Licenses and Permits 1,465,193 1,500,000 508,866 698,923 407,950 $ (290,973) -57.2%
Intergovernmental Revenue 2,812,235 2,594,077 2,799,142 2,299,529 2,286,492 $ (13,037) -0.5%
Charges For Services 1,996,103 2,058,688 2,140,741 2,379,319 2,121,716 $ (257,603) -12.0%
Fines and Forfeitures 77,776 72,513 65,246 67,600 63,000 $ (4,600) -7.1%
Franchise Fees 1,253,748 1,106,698 1,199,762 1,159,947 1,352,216 $ 192,269 16.0%
Stormwater Assessment 819,287 834,039 810,944 820,000 850,000 $ 30,000 3.7%
Recreation Impact Fee 383,985 124,874 32,825 100,000 33,000 $ (67,000) -204.1%
Miscellaneous Revenue 686,946 1,810,399 652,434 1,478,568 658,567 $ (820,001) -125.7%
Total Operating revenues $ 19,425,887 $ 20,103,164 $ 18,210,731 $ 19,223,188 $ 17,088,655 $ (2,134,533) -11.7%
Debt Proceeds - - - - - - o.o%
Transfers-In 4,921,652 4,511,741 7,886,519 6,043,521 4,770,441 (3,116,078) -39.5%
Cash Forward - - 1,760,667 1,707,926 2,022,904 262,237 14.9%
Total ROVeriU2S $ 24,347,539 $ 24,614,905 $ 27,857,917 $ 26,974,635 $ 23,882,000 $ (4,988,374) -17.9%
6
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
The following is an overview and analysis of all the major revenue sources for the city. The overview
provides a description of the revenue and the authority to collect such revenue. The analysis provides up to
ten years trend for each major revenue source.
Taxes
Ad Valorem Taxes
Florida Statutes provide the authority for municipal governments to adjust their property tax rates. Article 7
of the Florida Constitution allows municipalities to levy property taxes (section 9), creates the homestead
exemption (section 6) and exempts motor vehicles (automobiles, boats, and mobile homes) from property
taxation (section 1). The value of property is determined by the County Property Appraiser (Florida Statute
192.042). The Property Appraiser assesses each property within the County for that property's value in its
highest and best use. Any applicable exemptions are deducted from this total to arrive at the taxable value.
Millage rates are charged against the taxable value to arrive at the total tax on each parcel. One mill equals a
$1 tax for each $1,000 of taxable value. Due to discounts, non-payments and possible Value Adjustment
Board changes, it is prudent to budget at less than 100% of assessed property tax revenue. Florida Statute
200.065(2)(a) 1 requires cities to budget at least 95% of taxable value. In FY 2009/10 the City has budgeted
at 95%, or $3,694,546 for current ad valorem taxes.
Ad valorem taxes, or property taxes, provide approximately 33.4% of the City's General Fund revenues. The
graphs below illustrate a significant increase in ad valorem revenues and property value over the last several
years until FY 2009/10. The FY 2009/10 property value shows a decrease of 12.0% from the previous year
primarily due to changes and reductions in assessed values caused by the slowdown in the housing market.
To maintain the same revenues as last year, a "rolled-back" rate of 3.8038 would have to be levied. The
rolled back millage is defined as the tax rate necessary to generate the same amount of property tax dollars it
received the previous budget year, excluding changes in taxable valuation resulting from new construction,
annexation or de-annexation. In consideration of the economic downturn and the difficulties being
experienced by the taxpayers, the recommended FY 2009/10 millage is the same 3.3456 as the prior year. A
summary of the City's millage rates since 1986 is located in the schedule section of this document.
7
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
tility Services Tax
Utility Services Tax is a tax levied on purchases of electricity, water, and LP gas services on customers
within the city limits. A rate of 10% of the monthly purchase price is applied for such services. Tax is
collected per Florida Statute 166.231 and city Code of Ordinances Sec. 94-26. The majority of the Utility
Services Taxes is from the Electric Utility Service Tax. For FY 2009/10, $1,287,283 is estimated to be
received from this tax on electric service based on trend analysis. The Utility Services Tax revenues are
recorded in the General Fund and they provide 22.4% of General Fund revenues. The graph below illustrates
a steady increase in Utility Services Tax, which is population driven.
City of Sebastian, Florida
Utility Services Tax
$1,750,000
$1,500,000 ---
$1,250,000 --- - - -
$1,000,000 -
$750,000 - - -
$500,000 - -
$250,000 - -- - - --
0
o° o'` o`L o`~ o°` o`' o0 0~ o`~ oo ~°
~o ~yo ~yo ~yo ~o ~o ~yo ~yo ~o ~o ~o
~~ F~ F~ ~~ ~~ F~ F~ F~ ~~ ~~ F~
Communication Service Tax
The Communication Service Tax replaced the franchise fee for dealers of communications services
(including, but not limited to, phone and cable TV services). The tax in the city is 5.22% of the sales price on
all taxable sales of communication services provided within the municipality. The revenue estimate for FY
2009/10 is $1,056,008. The revenue estimate is based on trend analysis and the estimate provided by the
Legislative Committee on Intergovernmental Relations (LCIR). The Communication Service Tax is recorded
in the city's general fund.
Discretionary Sales Tax
The discretionary sales tax is the seventh-cent or an additional one-cent sales tax levied by Indian River
County. Indian River County voters passed the Optional One-cent Sales Tax in March 1989 to be used for
infrastructure needs of the County. The tax is effective for afifteen-year period. In November of 2002, an
extension was approved by voter referendum to extend the Optional One-Cent Sales Tax another fifteen
years until December 31, 2019. The tax funds are distributed to participating cities within the County on a
percentage basis determined by the city's population. The City receives the monthly distribution
approximately two months after the retail sales take place. For FY 2009/10, $2,460,000 is estimated to be
received based on the trend analysis and the estimate provided by the Legislative Committee on
Intergovernmental Relations (LCIR). The FY 2009/10 budget is projected only slightly above the estimate
for FY 2008/09 in recognition of the economic slowdown. The Discretionary Sales Tax revenues are
recorded in a special revenue fund.
8
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
The Discretionary Sales Tax funds can only be used to finance, plan, and construct infrastructure, land
acquisition for recreation or preservation, and land improvement. Therefore, it serves to reduce the burden of
such costs on ad valorem and other taxes. The graph below illustrates a steady increase in Optional One-Cent
Sales Tax from FY 2000 through FY 2006. The decrease after FY 2006 reflects the slow down of the
economy.
City of Sebastian, Florida
Discretionary Sales Tax
3,000,000 ------
2,500,000 ---- -
2,000,000 -- - - -
1,500,000 - -- -
1$500;0~0 - -- -
00 O~ Off' 00 Off` O~ 00 O~ O`b O°~ '~O
~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O
Local Option Gas Tax
The Local Option Gas Tax is a six-cent per gallon tax levied by Indian River County. The tax funds are
distributed to participating cities within the County on a percentage basis determined by the city's population
and amount of annual transportation-type expenditures. The amounts available for distribution are affected
by changes in consumer driving patterns caused by variations in fuel costs and general economic conditions.
For FY 2009/10 the revenue is projected to be $676,500. The Local Option Gas Tax revenues are recorded in
a special revenue fund. The revenue is restricted for use in transportation expenditures, thus reducing the
burden of such costs on ad valorem taxes.
City of Sebastian, Florida
Local Option Gas Tax
$800,000
$600,000 - - -
$400,000 - - - -
$200,000 - -
$0 ~ _~ ,
00 O~ Off' 00 Off` O~ OHO O~ O~ O°~ ~O
~O ~O ~O ~O rL0 ~O ~O ~O ~O ~O ~O
FRANCHISE FEES
Franchise fees are paid by utility providers (electricity, solid waste) for their use of city streets and property
in providing their services. The franchise fee is 6% of the utility provider's gross receipts. The majority part
of the city's franchise fees revenues comes from electric franchise fees. Electric franchise fees have grown
along with population over the last few years. The significant increase in FY 2006 reflects the construction
and housing boom carried forward from the years before. For FY 2009/10, $1,287,283 is budgeted as electric
franchise fees revenues.
9
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET';
The franchise fee revenues are recorded in the General Fund. The graph below illustrates a steady increase in
electric franchise fees, which is population driven.
City of Sebastian, Florida
Electric Franchise Fees
$1,500,000
$1,250,000 ---
$1,000,000 - -
$750,000 -
$500,000 - -
$250,000 -
$0 _,_ _.~ ,.. ..~ _,_
00 O~ Off' 00 Off` O~ OHO O~ O~ O°~ ~O
~O rL0 ~O ~O ~O ,y0 ~O ~O ~O ,LO ~O
INTERGOVERNMENTAL REVENUES
Local Half-Cent Sales Tax
Sales Tax, pursuant to Chapter 212 Florida Statutes, are collected by businesses and remitted to the State of
Florida. In 1982, the Florida Legislature created the "Local Government Half-Cent Sales Tax Fund"
program. The program is administered by the Florida Department of Revenue. Monies in this trust fund are
distributed monthly to eligible counties and municipalities. The City receives the monthly distribution
approximately two months after the retail sales take place. Each June, the Legislative Committee on
Intergovernmental Relations (LCIR) provides a forecast of the estimated sales tax distribution. As part of the
Half-Cent Sales Tax program, the Florida Legislature earmarks a percentage of the State sales tax collected
in each county for distribution to cities in that county according to a population based formula (Florida
Statute 218.61). As a result of legislation (HB 113-A), effective July 1, 2004 the percentage of sales tax
revenue allocated for distribution to cities was reduced from 9.653% to 8.814%. Under the legislation, cities
were to be "held harmless" by a corresponding increase in Municipal Revenue Sharing.
The Local Half-Cent Sales Tax is recorded in the General Fund. The graph below illustrates a significant
increase in the Local Half-Cent Sales Tax revenue from FY 2000 through FY 2006. The anticipated revenue
for FY 2010 is based on trend analysis and the forecast provided by the Legislative Committee on
Intergovernmental Relations (LCIR). The revenue estimate reflects the authorized changes in the State's
sales tax share of the Local Government Half-Cent Sales Tax Program that are incorporated within Chapter
2003-402, L.O.F (Laws of Florida) and Chapter 2003-404, L.O.F.
City of Sebastian, Florida
Local Half-Cent Sales Tax
$2,000,000
$1,500,000 - -- -
$1,000,000 -
$500,000 - - rt~ -~
$0 -,- ~ -.- -,- ~-LLL~~I
O~ O~ O`1' O~ Off` O`O O`O O~ O~ O°' '~~
~O ~O ~O ~O ,LO ,y0 ~O ~O ~O ry0 ,y0
F~ F~ F~ F~ ~~ ~~ ~~ ~~ ~~ F~ ~~
10
'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CHARGES FOR SERVICES
Building Department Revenues
The Building Department is an enterprise operation of the City. A major part of the Building Department
Revenue sources is building permit fees. Building activities are very sensitive to economic changes, and this
type of revenues can quickly decline if there is a downturn in the economy. The low interest rate
environment and new annexations several years ago caused a substantial increase in citywide building
activity but the City is experiencing a slowdown the past few years. The graph below illustrates this
significant increase in the building permit fees from FY 2000 through FY 2004. The decrease in revenue for
FY 2005 reflects the impact of the two major hurricanes that came through the city during the last month of
the FY 2004. The decrease since FY 2006 reflects the slow down in housing market, which is anticipated to
continue in FY 2010. Building Department revenues are continuously monitored; any adjustments to reflect
economic changes can be made during the budget year, if need be.
City of Sebastian, Florida
Building Permit Fees
ASSESSMENT
$1,500,000 _ _
$1,000,000 --- -_
$500,000
~ X00 ~ ~o o ~ ~o~ ~ ~o ~ ~ ~O ~~ ~o ~ ~ ~o~ ~ ~O D ~ ~o~ ~ ~O 0~
Stormwater Assessment Revenues
The City of Sebastian started to assess city residents Stormwater Utility Fees for the purpose of managing the
City's stormwater system in Fiscal Year 2001/02. The fee is based on a single residential ERU in the amount
of $4.00 per month, or $48.00 per year (City Ordinance 0-01-16, 0-04-15, and O-OS-16). This revenue
source is used to provide a dedicated funding source for the purpose of managing the city's stormwater
system, to prepare, construct and manage betterments and improvements to the stormwater system, to
regulate the use of the stormwater system, and perform routine maintenance and minor improvements.
Revenue estimate is based on actual residential ERU as of August 31st each year. For FY 2009/10, the
revenue is estimated to be $850,000. This represents the same amount as FY 2008/09, primarily due to the
slow down in local home constructions. The Stormwater Utility Fee revenues are recorded in the Special
Revenue Fund.
11
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
The graph below illustrates collections of Stormwater Utility Fees, which are population driven.
City of Sebastian, Florida
Stormwater Utility Fees
$1,000,000
$800,000 - - -- -
$600,000
$400,000
$200,000 -
~~oo~~o~~~o~~~O~~~OO~~OO~~oO~~oo~~o,~o
SUMMARY OF APPROPRIATIONS
City services are provided through the City Council, three charter officers, operating departments/divisions
(excluding the golf course, airport administration, and building department), and are all supported by the
General Fund. The Exhibit S-1 on page 13 compares the revised General Fund departmental expenditure
budget for the FY 2008/09 with the expenditure budget for FY 2009/10.
^ Total decrease of 8.24% for the General Fund reflects plans for 12 furlough days, no pay increases
except for contractually committed increases for Police Officers, plus the layoffs that were done at
the end of FY 2008/09. Two positions were reduced toward the end of that year in the Finance
Department in conjunction with it being consolidated with Human Resources into a new
Administrative Services Department. Also, the City Engineer and Engineering Intern Program were
eliminated and the Deputy Police Chief was cut following her promotion into the retiring Police
Chief position. Two more positions were eliminated as a result of early retirement buyouts. All these
measures, as well as deferring non-critical equipment replacements and limiting appropriations for
operating and maintenance accounts were necessary to reduce appropriations down to an acceptable
level.
^ City Attorney decrease of 35.56% is attributable to savings from eliminating the full-time employee
status and contracting for the necessary services.
^ Administrative Services decrease of 14.85% is due to the consolidation of Finance and Human
Resources and layoff of two positions.
^ The Police Department has shifted personnel between divisions and due to the furlough day savings,
the combination of all divisions reflects a 3.76% decrease.
^ The Engineering Division was totally eliminated with layoffs and transfer of the remaining personnel
and expenditures to the Roads and Maintenance and Stormwater Utility Divisions.
^ The Roads and Maintenance Division increased due to the transfer of the remaining employees and
expenditures from the Engineering Division.
^ Growth Management increased 14.18% due to additional funding necessary for consultant work
needed to complete the State required Evaluation and Appraisal Report.
12
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Exhibit S-1
Appropriation Comparison by Department/Division
General Fund
FY 09/10
Org FY 05/06 FY 06/07 FY 07/08 FY 08/09 Adopted Increase Increase
Code Description Actual Actual Actual Budeet Budget Decease Decrease
010001 City Council $ 35,222 $ 56,167 $ 50,101 $ 54,065 $ 52,117 $ (1,948) -3.60%
010005 City Manager 211,746 229,643 259,187 269,986 254,480 (15,506) -5.74%
010009 City Clerk 330,724 368,020 272,331 297,087 296,444 (643) -0.22%
010010 City Attorney 186,376 200,960 215,665 194,494 125,340 (69,154) -35.56%
010020 Administrative Services 599,357 591,086 660,776 578,543 492,658 (85,885) -14.85%
010021 Management Information Svs 164,134 222,310 222,868 266,344 266,913 569 0.21%
010041 Police Administration 857,052 1,092,905 978,191 973,434 542,347 (431,087) -44.29%
010043 Police Operations 2,047,078 2,548,208 2,414,034 2,543,078 2,558,640 15,562 0.61
010047 Police Detective Division 653,199 736,917 730,737 666,962 922,437 255,475 38.30%
010049 Police Dispatch Unit 349,953 419,926 472,647 503,931 486,195 (17,736) -3.52%
010045 Code Enforcement Division 158,601 188,122 155,213 141,614 137,840 (3,774) -2.66%
010051 Engineering 478,235 593,823 453,985 464,968 - (464,968) -100.00%
010052 Roads and Maintenance 914,404 687,631 739,238 790,037 888,638 98,601 12.48%
010053 Stormwater Utility 1,771,907 1,313,395 1,275,691 1,299,028 1,153,181 (145,847) -11.23%
010054 Garage 205,560 283,884 158,370 210,111 211,761 1,650 0.79%
010056 Facilities Maintenance 192,216 206,085 264,322 277,264 268,022 (9,242) -3.33%
010057 Parks and Recreation 973,894 1,022,993 1,100,415 ],l 12,395 1,016,195 (96,200) -8.65%
010059 Cemetery 157,199 134,988 198,134 166,187 156,211 (9,976) -6.00%
010080 Growth Management 257,040 379,193 382,516 382,856 437,156 54,300 14.18%
010085 Building Department 580,923 N/A N/A N/A N/A N/A N/A
010099Non-Departmental 1,690,329 803,540 771,776 679,]31 627,277 (51,854) -7.64%
Total General Fund Expenditures $12,815,149 $12,079,796 $ 11,776,197 $11,871,515 $10,893,852 $ (977,663) -8.24%
13
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Exhibit S-2 compares the revised General Fund expenditure by category budget for FY 2009/10 with the
current expenditures budget for FY 2008/09.
^ Salaries and benefits category reflects a reduction of 7.16% due to reductions in personnel and plans
for the twelve furlough days.
^ Operating expenditures decreased 10.77% mainly due to reductions in operating and maintenance
accounts, which reflects that departments will be limiting spending.
^ Capital outlay reflects a 41.99% decrease mainly due to zero budgets for new capital outlay items and
only minimal replacements.
^ Nothing is budgeted for Grants and Aids or Interfund Transfers Out.
Exhibit S-2
Appropriation Comparison by Category
General Fund
FY 09/10
FY 05/06 FY 06/07 FY 07/08 FY 08/09 Adopted Increase Increase
By Major Category Actual Actual Actual Budget Budget Decease Decrease
Salaries and Benefits $ 7,967,683 $ 8,524,464 $ 8,728,170 $ 8,973,291 $ 8,331,045 $ (642,246) -7.16%
Operating Expenditures 3,151,519 2,964,066 2,824,348 2,823,536 2,519,484 (304,052) -10.77%
Capital0utlays 554,459 587,265 223,676 74,688 43,323 (31,365) -41.99%
Grants and Aids 2,215 4,000 - - - - N/A
Interfund Transfers Out 1,139,289 - - - - - N/A
Total $ 12,815,165 $ 12,079,795 $11,776,193 $11,871,515 $10,893,852 $ (977,663) -8.24%
14
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET j
Exhibit S-3 compares the revised total expenditure budget for FY 2009/10 with the approved expenditure
budget by fund for FY 2008/09.
Exhibit S-3
Total Budget Comparison by Fund
FY 05/06 FY 06/07 FY 07/08
Actual Actual Actual FY 09/10
Expenditures/ Expenditures/ Expenditures/ FY 08/09 Adopted Increase Increase
Fund name Expenses Expenses Expenses Budget Budget Decease Decrease
General Fund $ 12,815,165 $ 12,079,795 $ 11,776,193 $ 11,871,515 $10,893,852 $ (977,663) -8.24%
Special Revenue Funds
Local Option Gas Tax 1,000,374 757,946 600,737 754,800 818,000 63,200 8.37%
Discretionary Sales Tax 2,314,596 2,744,909 3,556,652 3,392,957 2,863,367 (529,590) -15.61%
Recreation Impact Fee (1) 95,000 77,000 357,993 175,000 200,000 25,000 14.29%
Stormwater Utility Fee 1,082,769 1,357,672 1,006,135 1,546,135 938,340 (607,795) -39.31%
Law Enforcement Forfeiture
Fund (2) 3,260 17,494 85 24,500 10,200 (14,300) -58.37%
Riverfront CRA 68,602 905,502 853,911 599,092 605,402 6,310 1.05%
Debt Service Funds
Discretionary Sales Surtax
Revenue Bonds 1,034,519 1,034,881 1,041,294 1,034,931 1,036,869 1,938 0.19%
Stormwater Utility Revenue
Bonds 437,848 438,148 441,748 441,010 438,360 (2,650) -0.60%
Capital Project Funds (3) 1,049,080 10,715,737 5,392,666 4,035,000 3,614,144 (420,856) -10.43%
Enterprise Funds
Golf Course Fund (4) 1,648,302 1,658,110 1,655,520 1,785,677 1,585,913 (199,764) -11.19%
Airport Fund (5) 384,852 620,223 724,246 408,560 388,219 (20,341) -4.98%
Building Department (6) 931,522 868,735 594,039 536,207 489,334 (46,873) -8.74%
Total All Funds $ 22,865,889 $ 33,276,152 $ 28,001,219 $ 26,605,384 $ 23,882,000 $(2,723,384) -10.24%
(1) Recreation Impact Fee Fund increase due to amounts budgeted for capital projects.
(2) Law Enforcement Forfeiture Fund decrease, as no appropriations are made in advance.
(3) Capital Project Funds decrease due to reduction in amounts allocated for planned projects.
(4) Golf Course Fund decreased primarily due to lowered property rental charge by Airport.
(5) Airport Fund decrease due to lowered property rental charge to the Golf Course.
(6) Building Department decrease reflects a reduction in administrative charges by General Fund.
15
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
FUND BALANCE COMPARISON AND PROJECTED CHANGES
The City of Sebastian uses fund accounting to track revenues and expenditures. Fund Balance represents the
equity (assets minus liabilities) of each fund. Exhibit S-4 compares the actual fund balance and projected
fund balance change for each individual fund.
Exhibit S-4
FUND BALANCE COMPARISON AND PROJECTED CHANGES
Change in Fund Balance (1)
Balance Balance Balance Projected Percentage
9/30/2007 9/30/2008 9/30/2009 Projected Projected Balance Change from
Fund Name Actual Actual Estimated Sources Uses 9/30/2010 Prior Year
General Fund * (2) $5,619,935 $5,534,856 $5,255,327 $ 10,809,831 $ (]0,893,852) $5,171,306 -1.6%
Special Revenue Funds
Local O tion Gas Tax $172,834 $226,792 $155,405 $705,006 ($818,000) $42,411 -72.7%
Discretiona Sales Tax (3) $2,411,939 $1,404,945 $454,538 $2,510,445 ($2,863,367) $101,616 -77.6%
Recreation Im act Fee (4) $1,325,089 $1,033,393 $913,393 $56,247 ($200,000) $769,640 -15.7%
Stormwater Utili Fee Fund $1,161,570 $1,012,003 $336,270 $877,344 ($938,340) $275,274 -18.1%
Law Enforcement Forfeiture Fund $24,206 $51,947 $46,647 $10,200 $0 $56,847 21.9%
G.R.E.A.T Pro ram Fund $892 $o $o $o $o $0 0.0%
Riverfront CRA $355,965 $16,404 $638,242 $440,535 ($605,402) $473,375 -25.8%
Debt Service Funds
Bonds $211,353 $338,906 $338,906 $1,036,869 ($1,036,869) $338,906 0.0%
Stormwater Utili Revenue Bonds $20,541 $85,876 $85,876 $438,360 ($438,360) $85,876 0.0%
Capital Project Funds
General Ca ital Pro~ect $2,821 $2,821 $0 $385,000 ($385,000) $0 0.0°/u
Ca italIm rovements $657,050 $436,506 $330,022 $150,000 ($480,022) $0 -100.0%
Trans ortation Im rovements $1,940,466 $2,797,157 $598,730 $1,017,498 ($1,616,228) $0 -100.0%
Stormwater Im rovements $4,619,885 $5,039,510 $0 $975,000 ($975,000) $0 0.0%
Enterprise Funds
Golf Course Fund 5) $767,043 $542,988 $256,839 $1,528,398 ($1,585,913) $199,324 -22.4%
Ai ort Fund (6 $84,081 $10,346 -$14,679 $388,219 ($378,582) ($5,042) -65.7%
Buildin De artment (7) $1,008,089 $795,913 $628,794 $372,250 ($489,334) $511,710 -18.6%
(1) Changes in Fund Balance are represented to be total projected sources and total projected uses as
budgeted for upcoming fiscal year.
(2) General Fund projected fund balance is projected to decline $84,021 based on adopting a final
millage of 3.3456, which is the same millage as the prior year.
(3) Discretionary Sales Tax projected fund balance decreases in FY 2010 primarily due to increased
allocations for '/4 round improvements, as well as contributions toward the construction of Power
Line Road and improvements to the Cavcor property.
(4) Recreation Impact Fee Fund projected fund balance decreases in FY 2010 due to the construction of a
Splash Park canopy, Skate Park office and improvements to the Cavcor property.
(5) Golf Course Fund shows a decrease in fund balance in FY 2010, although it will benefit by a sizable
reduction in the rental payments made to the Airport Fund from $175,000 to $135,000.
(6) Airport Fund shows an improvement to fund balance in FY 2010 but shows a projected negative
balance due the $17,743 OPEB Liability.
(7) Building Department Fund Balance continues to decline due to the decline in permits being issued.
16
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PERSONNEL SUMMARY BY DEPARTMENT/DIVISION
As with any service organization, personnel costs are a significant part of the total operating budget of the
city. For FY 2009/10, total personnel costs are approximately 38.9% of the city's total budget. Exhibit S-5
provides a comparison of staffing levels in recent years.
Exhibit S-5
Actual Actual Actual Actual Recommended Increase/
FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/10 (Decrease)
De artment/Division F/T P/T F/T P/T F/T P/T F/T P/T F/1' P/T F/T P/T
City Council 0 5 0 5 0 5 0 5 0 5 0 0
City Manager 2 0 2 0 2.5 1 2.5 0 2.5 0 0 0
City Clerk 4 1 4 0 3 0 3 0 3 0 0 0
City Attomey 2 0 2 0 2 0 2 0 0 0 (2) 0
Administrative Services 0 0 0 0 0 0 0 0 5 0 5 0
Finance 6 0 5 0 5 0 5 0 0 0 (5) 0
Mgmt Information Svcs 3 0 3 0 3 0 3 0 3 0 0 0
Human Resources 3 0 3 0 3 0 2 0 0 0 (2) 0
Growth Management 4 0 5 0 5 0 5 0 5 0 0 0
Police Administration 11 7 10 7 9 8 9 8 6 0 (3) (8)
Police Operations 29 0 29 1 29 1 30 1 30 0 0 (1)
Police Detectives 6 0 7 0 6 0 6 0 8 9 2 9
Police Dispatch 9 1 9 l 9 1 9 1 9 1 0 0
Code Enforcement 3 0 3 1 2.5 1 2.5 0 2.5 0 0 0
Engineering 6 4 7 4 5 4 5 4 0 0 (5) (4)
Roads & Maintenance 12 1 11 1 10 0 10 0 12 0 2 0
Stormwater Utility 13 0 13 0 13 0 11 0 12 0 1 0
Central Garage 3 1 3 1 2 1 3 1 3 1 0 0
Parks & Recreation 16 17 15 17 15 17 15 17 14 17 (1) 0
Cemetery 2 0 2 0 2 0 2 0 2 0 0 0
Facilities Maintenance 2 0 2 0 2 0 2 0 2 0 0 0
Golf Course Administration 3 12 3 12 3 5 3 5 3 2 0 (3)
Golf Course Carts 0 7 0 7 0 7 0 7 0 13 0 6
Airport 3 1 3 1 3 0 3 0 3 0 0 0
Building De artment 11 0 11 0 6 0 5 0 5 0 0 0
SUB-TOTALS 153 57 152 58 140 51 138 49 130 48 (8) (1)
TOTALS 210 210 191 187 178 (9)
Summary of Chances for FY 2009/10:
City Attomey changed to contractual service.
Administrative Services Department created from Finance and Human Resources. 2 Finance positions were eliminated.
Police Department Divisions realigned with net reduction of the Deputy Chief position.
Engineering Department disbanded. 4 positions moved to Roads & Maintenance and 1 to Stormwater Utility. I of those employees retired and that position will not be filled.
Parks & Recreation reduced for position vacated by retiring employee.
17
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Primarily due to the results of declining property tax values, the FY 2009/10 budget reflects a reduction of
eight full-time positions and a very lean staffing level. The total authorization of 154 full-time equivalent
(FTE) positions will serve an estimated population of 22,924. This results in a staffing ratio of 6.72 FTE's
per 1,000 population. From the chart and graph below, the decreasing trend for the past few years is
illustrated. It is projected that this trend will continue in future years due to limitation the State has placed on
the amount of increase in ad valorem taxes allowed with a simple majority vote of the City Council. It will
continue to be a challenge for the City to maintain the current service level with fewer resources.
Year FTE Population
FY 2001 149.50 16,181
FY 2002 157.00 16,667
FY 2003 159.50 17,167
FY 2004 163.00 18,425
FY 2005 175.50 19,365
FY 2006 180.50 20,048
FY 2007 183.00 21,666
FY 2008 170.00 22,426
FY 2009 165.00 22,426
FY 2010 154.00 22,924
Number of FTE
Per Thousand
9.2392
9.4198
9.2911
8.8467
9.0627
9.0034
8.4464
7.5805
7.3575
6.7179
Authorized Staffing Full-time Equivalent
Per 1000 population
10-Year Fiscal History
10.000 ---- - ---------
8.000 _-
6.000
4.000 -
2.000
0.000 _ ~.. _,_ __ ._.._.. ..~. _..._ _,_.
~~~~ ~~~~ ~~~o ~~~~ ~~~~~~~~~ ~~~~^~~~~ ~~~~~~~~~o
18
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
DEBT OBLIGATIONS
Debt Limits
Since neither State law nor the City Charter provide any fixed or arbitrary limits on the amount of debt which
maybe incurred (other than the requirement to have General Obligation debt approved in advance by
referendum), the City Council has established the following debt service level policy as part of the city's
financial policy to ensure future flexibility.
Type of Debts
Limits
Actual as of 9/30/09
General Obligation debt
General Fund Debt Expense
Variable Rate Debt
"Pay As You Go" Financing
5% of the assessed valuation of
taxable property
Maturity to 15 years
8% of the General Fund
expenditure budget
15% of the total debt outstanding
Amount is less than $150,000
Maturity to 10 years
0%
0%
0%
None
Debt Outstanding
The following table lists the city's debt obligations and commitments as of September 30, 2009. All of the
long-term debt issues outstanding contain covenants pledging special revenues. There is no outstanding debt
related to the General Fund. The city has no variable rate debt. All the bond issues were initially issued with
an insured rating of AAA.
Initial Principal Initial
Principal Remainin Interest Final and Rating Security
Debt Description Amount 9/30/2009 Rate Maturit Insurer Pledge
ecreat~ona aci it~es
Improvement and Golf Course revenues
Refunding Revenue along with a covenant to
Bonds, Series 2001 $2,435,000 $590,000 4% to 4.2% 2010 AAA/MBIA budget and appropriate
Infrastructure Sales
Surtax Revenue Bonds, Infrastructure Sales
Series 2003 $9,500,000 $6,255,000 % to 4.125° 2018 AAA/MBIA Surtax revenues
Stormwater Utility
Revenue Bonds, Series
2003 $5,630,000 $4,315,000 2% to 4.2% 2022 AAA/MBIA Stormwater utility fees
Infrastructure Sales
Surtax Revenue Bonds, Infrastructure Sales
Series 2003 A $2,125,000 $1,470,000 2% to 4% 2018 AA~Arnbac Surtax revenues
Paving Improvements Local Option Gas Tax
Promissory Notes 1998 $3,268,890 $1,089,414 4.40% 2013 N/A and Municipal Gas Tax
19
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
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HOME OF PELICAN ISLAND
MISSION STATEMENT
City of Sebastian elected officials, volunteer board and advisory committee members, and all employees
are committed to making Sebastian the most desirable city in the State of Florida to live, for businesses
to flourish and visitors to enjoy. Sebastian will become known as a city that superbly manages and
develops its human, natural and financial resources such that it is consistently able to provide and
improve upon its reputation as a highly attractive and safe community with enviable business and
recreational opportunities.
We will achieve this mission by implementing the following strategies that build on excellent work
already begun:
^ Ensure that all employees, volunteers and advisory board members fully understand and will
work toward the achievement of the mission.
^ Determine, through citizen committees, workshops and surveys, the most important stated and
unstated needs and expectations of the majority of our residents. Concurrently, seek to assess
both internal and external attitudes toward all major City sponsored programs designed to meet
those needs and expectations.
^ Continually assess the City's recreational and cultural activities and work to provide an optimal
mix that satisfies our residents.
^ Develop a Growth Management plan that recognizes the City's current and future growth needs.
^ Continue to improve the budgeting process so that all human, natural and financial resources are
allocated and all capital improvements are developed and implemented consistent with this
mission.
^ Design and implement an employee recruitment, training and development plan that finds, trains,
develops and retains people with the skills and talents needed to achieve the City's mission.
^ Develop and promulgate an Economic Development Policy that will entice commercial
enterprises to Sebastian, thereby strengthening and expanding the City's financial resources.
^ Continue to improve methods of communicating information to residents.
Each Department of the City of Sebastian will develop and accept responsibility for specific action steps
designed to achieve its portion of the mission. The City will review its mission statement annually and
measure its progress periodically based on completion of specific goals set forth in the annual budgeting
process. The final measure of success will be realization of the City of Sebastian's mission.
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City of Sebastian, Florida
Financial Policies
City of Sebastian's financial policies set forth the basic framework for overall fiscal planning and management and
set forth guidelines for both current activities and long-range planning. These policies are reviewed annually to
assure the highest standards of fiscal management. The City Manager and the Management Team has the primary
role of reviewing financial actions and providing guidance on financial issues to the City Council.
Overall Goals
The overall financial goals underlying these policies are:
1. Fiscal Conservatism: To ensure the city is in a solid financial condition at all times. This can be defined as:
A. Cash Solvency -the ability to pay bills
B. Budgetary Solvency -the ability to balance the budget
C. Long Term Solvency -the ability to pay future costs
D. Service Level Solvency -the ability to provide needed and desired services
2. Flexibility: To ensure that the city is in a position to respond to changes in the economy or new service
challenges without an undue amount of financial stress.
3. Comply with All Statutory Requirements: As set forth by the State of Florida and the City ordinances.
4. Adherence to the highest Accounting and Management Practices: As set by the Government Finance
Officers' Association standards for financial reporting and budgeting, the Government Accounting Standards
Board and other professional standards.
Operating Budget Policies
The Administrative Services Department, with support and direction from the Office of the City Manager,
coordinates the budget process. The formal budgeting process, which begins in March and ends in September,
provides the primary mechanism by which key decisions are made regarding the levels and types of services to be
provided, given the anticipated level of available resources. Revenues and expenditures are projected on the basis of
information provided by City departments, outside agencies, current rate structures, historical data and statistical
trends.
Budget Process
The development of the budget is guided by the following budget policies:
1. The budget must be balanced for all funds. Total anticipated revenues must equal total estimated expenditures
for each fund (Section 166.241 of Florida Statutes requires that all budgets be balanced).
2. All operating funds are subject to the annual budget process and reflected in the budget document.
3. The enterprise operations of the City are to be self-supporting; i.e., current revenues will cover current
expenditures, including debt service.
4. An administrative service fee will be paid to the General Fund by each enterprise fund. This assessment will be
calculated based upon a percentage (ratio of both the number of full-time equivalent employees of the enterprise
fund/total number of full-time equivalent employees of the City and ratio of the operating budget of the
enterprise funs/total operating budget of the City) of total budgeted General Fund administration expenditures
(includes City Council, City Manager, City Attorney, City Clerk, Administrative Services, Growth Management
and Facilities Maintenance).
5. A 2.5 percent administrative service fee will be assessed by the General Fund against the Community
Redevelopment Agency (CRA) Fund of the city. This assessment will be based on the total tax increment
revenue estimate of the CRA Fund and will be used to reimburse the General Fund for the administrative
support services provided to the CRA fund.
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City of Sebastian, Florida
Financial Policies
6. Pursuant to Ordinance OS-16, stormwater utility fees can be utilized to fund the General Fund stormwater
operation. The amount being utilized should be approved by the city council through the budget process.
7. In no event will the City of Sebastian levy ad valorem taxes against real property and tangible personal property
in excess of 10 mills, except for voted levies (Section 200.081 of Florida Statutes places this millage limitation
on all Florida municipalities.)
8. The city will budget 95 percent of anticipated gross ad valorem proceeds to provide an allowance for discounts
for early payment of taxes (Section 200.065 of Florida Statutes states that each taxing authority shall utilize not
less than 95 percent of the taxable value.)
9. The city will coordinate development of the capital improvement budget with the development of the annual
operating budget. Each capital improvement budget is reviewed for its impact on the operating budget in terms
of revenue generation, additional personnel required and additional operating expenses. It is also evaluated as
to proposed projects being consistent with the City's Comprehensive Plan.
10. A budget calendar will be designed each year to provide a framework within which the interactions necessary to
formulate a sound budget could occur. At the same time, it will ensure that the city will comply with all
applicable State legal mandates.
Basis of Budgeting
The basis of budgeting for governmental funds (General, Special Revenue, Debt Service Funds, and Capital Project
funds) shall be prepared on a modified accrual basis of accounting. This means that unpaid financial obligations,
such as outstanding purchase orders, are immediately reflected as encumbrances when the cost is estimated,
although the items may not have been received yet. However, in most cases revenue is recognized only after it is
measurable and actually available.
The budgets for the proprietary funds -Golf Course, Airport and Building Department -are prepared using the
accrual basis of accounting. Proprietary funds also recognize expenses as encumbered when a commitment is made
(e.g., through a purchase order). Revenues, on the other hand, are recognized when they are obligated to the City.
Purchase orders for goods and services received prior to the end of the current fiscal year will be eligible for
payment immediately following the close of the fiscal year. Encumbrances for all other purchase orders, excluding
the capital projects funds purchase orders, will automatically lapse.
The Comprehensive Annual Financial Report (CAFR) presents the status of the City's finances on the basis of
Generally Accepted Accounting Principles (GAAP). Since FY 2001, the CAFR has been prepared in compliance
with Governmental Accounting Standards Board (GASB) Statement 34 requirements. The CAFR shows fund
expenditures and revenues on both a GAAP basis and budget basis for comparison purposes. In most cases, this
conforms to the way the City prepares its budget with the following exceptions:
1. Principal payments on long-term debt within the enterprise funds are applied to the outstanding liability
on a GAAP basis as opposed to being expended when paid on a budget basis.
2. Capital outlay within the proprietary funds are recorded as assets on a GAAP basis and expended on a
budget basis.
3. Depreciation expense is not budgeted as an expense.
4. Inventory is expensed at the time it is used.
5. Compensated absences liabilities that are expected to be liquidated with expendable available financial
resources are accrued as earned by employees on a GAAP basis as opposed to being expended when
paid on a budget basis.
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City of Sebastian, Florida
Financial Policies
Guidelines
The Comprehensive Annual Financial Report (CAFR) presents the status of the City's finances on a basis consistent
with Generally Accepted Accounting Principles (GAAP) (i.e., a statement of net assets and statement of activities
are presented on an accrual basis of accounting, including governmental funds, major governmental and proprietary
funds are identified, governmental funds use the modified accrual basis of accounting, while the proprietary and
trust funds use the accrual basis of accounting.) In order to provide a meaningful comparison of actual results to the
final budget, the CAFR presents the City's operations on a GAAP basis and also shows fund revenue and
expenditures on a budget basis for the General, Special Revenue, and Debt Service funds.
Current revenues shall be sufficient to support current expenditures. The finance department will monitor each
budgeted fund and make timely budgetary recommendations and adjustments to make sure no budgetary
expenditures are in excess of appropriations at fiscal year end, which is not permitted under Florida State Statutes.
The budget process and format shall be performance-based and focused on goals, objectives, programs, and
performance indicators.
The budget will provide adequate funding for maintenance and replacement of capital plant and equipment.
Budget Amendment
1. Total fund appropriations changes must be approved by the City Council.
2. Uses of contingency appropriations must be specifically approved by the City Council.
3. Shifts in appropriations within fund totals maybe done administratively on the authority of the City manager. In
most cases the City Manager will request City Council's approval since the item prompting the change will
usually go to the City Council (e.g., award of contract, addition of staff, contract change order). Procedures for
appropriation transfers and delegation of budget responsibility will be set by the City manager.
4. A Budgetary Control System will be maintained to ensure compliance with the budget. Monthly operating
statements are provided to all Department heads and Quarterly budget status reports will be provided to the City
Council comparing actual versus budgeted revenue and expense activity for all budgeted funds.
Planning
The City will annually prepare and distribute to departments and the City Council aFive-Year Forecast. The
forecast will include estimated operating costs and revenues for future capital improvements, such as new parks and
public works facilities, included in the capital improvement plan.
Fund Balance Policies
On an annual basis, after the year-end audit has been completed, but no later than April 1, the City Finance Director
shall produce a schedule of all fund surpluses and deficits, with projections of reserve requirements and a plan for
the use of any excess surplus for the current year in accordance with the Financial Balance Policies and Use of
Surplus Policies. This document will be used not only to ensure compliance with stated and adopted policies, but
also to analyze the total reserve and surplus picture to ensure that the policies as adopted do not inadvertently create
adverse effects. The Director of Finance shall provide recommended changes to the City Council for any changes
to the Fund Balance Policies and Use of Surplus Policies based on needs identified in this analysis.
24
City of Sebastian, Florida
Financial Policies
Working Capital
The General Fund unappropriated fund balance will be maintained in an amount greater than or equal to twenty-five
percent (25%) of the annual General Fund Expenditures budget. This amount approximates three months or 90
days of working capital.
The City shall include in the General Fund operating budget annually, an Operating Contingency Account equal to
1.5% of the General Fund total expenditures, less debt service, interfund transfers and capital expenditures. This
contingency will be used for unforeseen and emergency events that occur during the course of the operating year
and will expire at the end of each fiscal year and balances will not be brought forward.
In order to provide the resources necessary to ensure continued operations of the City's programs should a natural
disaster or significant changes in the weather pattern occur, the City shall maintain a reserve of $350,000 for
emergency services.
The City shall maintain a reserve of $100,000 for Property and Casualty claims representing claim deductibles.
All retirement programs, Police Pension, CWA/ITU and 401a programs will be funded at 100% of the obligations
calculated annually. The defined benefit pension plan will be funded in accordance with an independent actuarial
analysis performed at a minimum of every two years, or as needed.
Capital Reserves
The City may include in the General Fund operating budget annually a Capital Contingency Account equal to 0.5%
of the General Fund total expenditures, less debt service, interfund transfers and capital expenditures. This
contingency will be used for unanticipated expenditures for the maintenance of buildings and unscheduled
replacement of equipment and will expire at the end of each fiscal year and balances will not be brought forward.
Annually the City shall transfer fifty percent (50%) of the current year's operating surplus (revenues in excess of
expenditures) into a capital equipment replacement reserve for the purpose of creating a perpetual funding method
for replacing City capital equipment. Prior to any funds being spent, the budget amendment procedure must be
followed.
The table listed below is a summary of all reserve and contingency requirements for the General Fund.
Reserve Descri tion Re uirement
Workin Ca ital Reserve 25% of annual General Fund Ex enditures bud et
Emer enc Reserve $350,000
Pro ert and Casualt claims Reserve $100,000
Capital Equipment Replacement Reserve 50% of the current year's operating surplus (revenues in excess of
ex enditures)
General Fund Operating Contingency (for
bud et u ose only) 1.5% of the General Fund total expenditures budget, less debt
service, interfund transfers and ca ital ex enditures
Capital Contingency (for budget purpose only) 0.5% of the General Fund total expenditures budget, less debt
service, interfund transfers and ca ital ex enditures
All retirement programs 100% Funded per independent actuarial analysis performed at a
minimum of ever two ears, or as needed
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City of Sebastian, Florida
Financial Policies
Use of Surplus Policies
Use of Surpluses
It is the intent of the City to use all surpluses generated to accomplish three goals: meeting reserve policies,
avoidance of future debt, and reduction of outstanding debt. The City will avoid using fund balances or year-end
surpluses to fund ongoing operating expenses.
Any surpluses realized in the General Fund at year-end shall be used first to meet reserve policies as set forth in the
Fund Balance Policies. Excess surplus will then be used for the following purposes, listed in order of priority:
~ Capital Replacement Programs. After General Fund reserves have been met, up to 50% of excess reserves may
be set aside to provide the cash necessary to implement capital replacement-programs (e.g., vehicle and
equipment replacement and facility maintenance programs). Any excess surplus remaining should be carried
forward to the next fiscal year.
- Cash Payments for Capital Improvement Program Projects. Using cash to purchase capital items that are
budgeted to be purchased with the proceeds from any debt will reduce the future debt burden of the City. This
strategy may be combined with retirement to reduce future debt service after performing a financial analysis to
determine the greatest net present value savings.
- Cemetery Permanent Trust Fund. After all other needs have been satisfied, excess surpluses may be transferred
to the Cemetery Permanent Trust Fund that has been established to care for the Cemetery. The amounts
transferred shall be deemed corpus to the Cemetery Trust fund for future earnings growth to fund Cemetery care
and maintenance.
- Riverfront Redevelopment Agency. After all other needs have been satisfied; excess surpluses may be
transferred to the Riverfront Redevelopment Agency that has been established to provide infrastructure and
public facility needs.
Special Revenue Fund Surpluses
Local Option Gas Tax Revenue Fund - A reserve will be maintained in an amount greater than or equal to fifteen
percent (15%) of the annual Local Option Gas Tax Fund Expenditures budget for the purpose of alleviating the
impact of a decline in amounts collected on proposed capital expenditures.
Discretionary Sales Surtax Revenue Fund - A reserve will be maintained in an amount greater than or equal to
ten percent (10%) of the total annual Discretionary Sales Tax Fund Expenditures budget for the purpose of
alleviating the impact of decline in amounts collected on proposed capital expenditures and to provide sufficient
funds for unanticipated replacements of eligible capital improvements or equipment.
Discretionary Sales Tax revenues will be used in accordance with the following:
1. fund annual debt service payments for which this revenue source is pledged, then;
2. fund emergency vehicles, then;
3. fund pay-as-you go eligible capital improvements.
Stormwater Utility Revenue Fund - A reserve will be maintained in an amount greater than or equal to fifteen
percent (15%) of the total annual Stormwater Utility Revenue Fund Expenditures budget for the purpose of
providing sufficient funds for unanticipated major capital improvements and for the purpose of alleviating the
impact of a decline in amounts collected.
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City of Sebastian, Florida
Financial Policies
Performance Measurement Policies
Establishing Performance Requirements
Annually, each department shall develop departmental performance measures that correspond with the department
programs and file them with the City Manager's Office. Goals should be related to core services of the department
and should reflect stakeholder needs. The measures should be of a mix of different types, including effectiveness,
efficiency, demand and workload. Measures should have sufficiently aggressive "stretch" goals to ensure
continuous improvement.
- Workload -Measures the quantity of activity for a department (e.g., number of calls responded to).
- Demand -Measures the amount of service opportunities (e.g.. total number of calls).
- Efficiency -Measures the relationship between output and service cost (e.g., average cost of the response to a
service call).
- Effectiveness -Measures the impact of an activity (e.g., percent of people who feel safe).
Department Directors shall establish performance measures for each program within their department to monitor
and project program performance. These objectives must be linked to the departmental measures they support.
Supervisors shall insure that fair, objective and aggressive performance measures for each employee that directly
supports program objectives and departmental measures are part of their annual review.
Reporting Performance
Quarterly summaries of progress on goals and objectives and departmental performance measures will be provided
to the City Manager for publishing in the Council's Quarterly Budget to Actual Report.
Decision Making and Analysis
The City's Strategic Planning and budgeting decisions are based on a number of processes currently in place. The
specific tools used are:
• Citizen Advisory Boards - (e.g., Budget Review Committee) are teams made up of Residents and City staff to
address specific concerns and provide direction and feedback. Several such advisory boards currently exist;
• Master Planning -Specific functions and processes are included in written plans, such as the Comprehensive
Plan, Stormwater Master Plan, and the Airport Master Plan;
• Fiscal Impact Model -Allocation methodology that quantifies average and marginal revenues and the costs of
new development by land use type;
• Revenue Forecasting Model -Statistical time series analysis and tracking model of major revenue sources;
• Performance Measurement System -Quarterly performance evaluations and reports;
• Capital Budgeting Tools -Present Value Payback, Net Present Value Analysis, Own/Lease Analysis, and
Return on Investment (ROI) Analysis;
• Five-Year Financial Plan -Multi-year forecasting of revenues and expenditures;
• Ten-Year Fleet Replacement Program -Equipment replacement covering the useful life of all vehicle classes;
• Ten-Year Equipment and Maintenance Program -maintenance and replacement schedule covering the useful
life of all equipment, other than vehicles;
• Financial Trend Monitoring System -Systematic analysis of major financial indicators;
27
City of Sebastian, Florida
Financial Policies
Capital Improvement Program Policies
Definition
Capital improvements include streets, buildings, building improvements, park expansions/improvements, new
parks, airport runways, infrastructure improvements, and major, one-time acquisitions of equipment. Projects in the
Capital Improvement Program generally cost more than $50,000 and last at least five years.
Alignment
The City shall coordinate the development of the Capital Improvement Program plan with the development of the
Strategic Plan and Operating Budget, as well as ensuring compliance with the Comprehensive Plan Capital
Improvement Element. Future operating expenditures and revenues associated with new capital improvements will
be projected and included in the Capital Improvement Program Forecasts.
Project Selection
All capital projects submitted for approval must be justified in terms of how the project supports the achievement of
the City's Strategic Priorities. Projects are prioritized and approved based on the relevancy of the project to the
City's Strategic Plan and the impact on the end stakeholder(s).
Capital Improvement Plan
The City shall adopt an annual Capital Budget based on the Capital Improvement Plan. Future capital improvement
expenditures necessitated by changes in population, real estate development, or in economic base will be calculated
and included in the capital improvement plan projections.
The originating department of the capital improvement project will identify the estimated costs and funding sources
for each capital project proposal before it is submitted to the City Council for approval.
The City shall make all capital improvements in accordance with an adopted Capital Improvement Plan.
The City will determine and use the most prudent financial methods for acquisition of capital improvement projects
based upon market conditions at the time of acquisition.
Capital Equipment Outlay
Definition
Capital equipment outlay is defined as capital assets purchased and/or constructed with a cost equal to or greater
than $750 (with the exception of computer software cost which is equal to or greater than $5,000) with a useful life
of one or more years
The City will determine and use the most prudent financial methods for acquisition of new or replacement capital
equipment, based upon market conditions at the time of acquisition.
Capital Replacement Programs -The City shall establish equipment replacement and maintenance needs for at least
five-year periods and update this projection each year. From this projection, a maintenance and replacement
schedule shall be developed and implemented. Funding should be obtained through year-end surpluses as identified
in the Use of Surplus Policies. Maintenance programs shall be paid for on apay-as-you-go basis.
Maintenance
The City shall maintain all capital assets at a level adequate to protect the City's capital investment to minimize
future maintenance and replacement costs.
Physical Inventory
An annual physical inventory (see Fixed Asset Policies) will be conducted to ensure that all capital assets listed in
the City's financial system are accounted for, and that sufficient internal control over capital items is exercised.
See Fixed Asset Policies for further information on capital purchases.
28
City of Sebastian, Florida
Financial Policies
Debt Management Policies
Market Review
The City, in conjunction with its Financial Consultant, shall review its outstanding debt annually for the purpose of
determining if the financial marketplace will afford the City the opportunity to refund an issue and incur less debt
service costs. In order to consider the possible refunding of an issue, a present value savings of three percent (3%)
over the life of the respective issue, at a minimum, must be attainable.
Capital Improvements, equipment and facility projects shall be classified into "pay-as-you-go" and "debt
financing" classifications. Pay-as-you-go capital items will be $150,000 or less with lives often years or
less. Debt financing will only be used for major,_non-recurring items with a minimum of ten (10) years
useful life.
Debt Financing for Capital Assets
1. Short-term Borrowing
Short-term borrowing or lease/purchase contracts should be considered for financing major operating capital
equipment when the Finance Director, along with the City's Financial Consultant determines that this is in the
City's best financial interest. Lease/purchase decisions should have the concurrence of the appropriate
department/division head and should consider the net cost after factoring in anticipated maintenance expenditures.
2. Issuance of Debt
When the City finances capital projects by issuing bonds, it shall amortize the debt over a term not to exceed the
average useful life of the project(s) financed.
The City shall confine long-term borrowing to capital improvements and projects that have useful lives in excess of
twenty (20) years.
If General Obligation Bonds are issued, the City's goal will be to limit the maturity to fifteen (15) years. When
possible, the City shall use a special assessment or self-supporting financing instead of general obligation bonds, so
those benefiting from the improvements will bear all or part of the cost of the project financed.
Debt Service Levels
Annual General Fund debt service expense, if any, will be limited to eight percent (8%) of the General Fund
expenditures budget.
The City will limit its total outstanding General Obligation debt, if any, to five percent (5%) of the assessed
valuation of taxable property.
The City will limit the amount of Variable Rate debt to fifteen percent (15%) of the total debt outstanding.
Bond Ratings
The City, along with its Financial Consultant, shall periodically review possible actions to maintain or improve its
bond ratings by various rating agencies.
The City shall maintain good communications with bond rating agencies and its bond insurers about its financial
condition.
The City shall follow a policy of "full disclosure" in its Comprehensive Annual Financial Report and bond
prospectuses.
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City of Sebastian, Florida
Financial Policies
Revenue Policies
Revenue Projections
The City shall estimate its annual revenues by objective and analytical processes.
The City shall maintain a diversified and stable revenue system to the extent provided by law to insulate it from
short-term fluctuations in any one-revenue source.
User Fees
The City shall recalculate on a bi-annual basis the full cost of selected activities currently supported by user fees and
charges to identify the impact of inflation and other cost increases.
The City shall set fees and user charges for the Golf Course fund at a level that fully supports the total direct and
indirect costs of operation, including depreciation.
Reporting and Analysis
To ensure compliance with the adopted financial policies, the City Administrative Services Department shall
prepare analyses in conjunction with the annual budget process to assist departments/divisions with budget
projections. The analyses include the following-
- Five-Year Forecast of Revenues and Expenditures - A planning tool prepared and used by the Administrative
Services Department to forecast and project various funds (General, Local Option Gas Tax, Discretionary Sales
Tax, Golf Course, Building, and Airport);
- Financial Trend Monitoring System - A set of financial trends and ratios used as leading indicators and as a
measurement of relative performance.
- Revenue Manual - A guide to the major revenue sources that indicates the source, calculation, legal
requirements, and accounting guidelines. Updated annually and included in the annual budget document.
- Reserve Analysis -The City Finance Director will annually review the reserve levels and produce a report that
indicates up-to-date reserve levels as compared to policy goals.
Investment Policies
Investment Management
The Administrative Services Department shall perform a cash flow analysis of all funds on a regular basis.
Disbursement, collection, and deposit of all funds will be scheduled to insure optimum cash availability. (See
Investment Policy.) When permitted by law, the City shall pool cash from each respective fund for investment
purposes. The City Finance Director shall manage all City investments with the assistance from athird-
party administrator to achieve optimal return on the City's investments.
Investment Analysis
The City shall review its investment policies established for investing surplus funds to account for changes in
legislation and market conditions on an annual basis.
The City shall prepare quarterly investment portfolio reports containing information on the securities being held and
the overall performance of the fund.
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CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
FINANCIAL ACCOUNTING STRUCTURE
All operations of the City of Sebastian are accounted for by the use of fund accounting. This system
ensures the accountability of the City to its citizens, other governments, and creditors. Various funds are
established to track transactions for different types of resources. Each fund is a separate entity with its
own resources, liabilities, and residual balance. Departments within the City formed to carry out a specific
function are identified and accounted for within the system. Departmental functions maybe funded from a
number of established funds. Funds with similar objectives, activities, and legal restrictions are grouped
together for reporting purposes.
Types of Funds
Governmental Funds: These funds account for general governmental activities, such as law enforcement,
which are largely supported by taxes and fees. They are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. All of the governmental funds are
budgeted funds, which include the following:
^ The General Fund includes all sources of revenue the city receives that are not designated for a
specific purpose. General Fund money maybe used by the City Council for legal public purpose.
^ Special Revenue Funds account for resources received from special sources dedicated or
restricted to specific uses (such as certain grants and assessments).
^ Debt Service Funds are utilized for reporting the accumulation of resources for, and the payments
of principal, interest, and other costs associated with long-term debt.
^ Capital Projects Funds account for the accumulation and use of resources for the
construction acquisition of buildings, land, infrastructure, and other capital facilities.
Enterprise Funds: These funds account for those activities, which are provided by government on a basis
consistent with private enterprise. Enterprise Funds are expected to be self-supporting through revenue
generated from the services provided. They are reported using the economic resources measurement focus
and the accrual basis of accounting. All of the enterprise funds are budgeted funds.
Permanent Funds: Permanent funds are used to report resources that are legally restricted to the extent
that only earnings, not principal, may be used for purposes that support the reporting government's
programs. All of the permanent funds are not budgeted funds.
Fiduciary Funds: The fiduciary funds are used to account for the collection and disbursement of monies
by the city on behalf of other governments and individuals, such as pension, cash bonds and refundable
cash deposits. All of the fiduciary funds are not budgeted funds.
31
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Description of All Funds
General Fund (001) -The General Fund is the general operating fund of the City. It is used to account for
all financial resources, except those to be accounted for in another fund. The majority of funding is from
ad valorem (property) taxes.
Special Revenue Funds -Special Revenue Funds are used to account for the specific revenues that are
legally restricted to expenditures for specified purposes.
Local Option Gas Tax Fund (120) -This fund is used to account for the government's share of motor
fuel tax revenues that are legally restricted to transportation related expenditures within the government's
boundaries.
Discretionary Sales Tax Fund (130) -This fund is used to account for revenues generated by local
option one-cent sales tax. Monies are used for infrastructure improvements and equipment purchases.
Recreation Impact Fee Fund (160) -This fund is used to account for recreation impact fees that are
restricted for use in the expansion or construction of recreational facilities.
Stormwater Utility Fee Fund (163) -This fund is used to account for fees collected on a per unit basis
that are restricted for the purposes of managing the City's Stormwater system.
Law Enforcement Forfeiture Fund (190) -This fund is used to account for the receipt of forfeited cash
and equipment associated with police activities and is restricted to police related equipment purchases and
community education initiatives.
G.R.E.A.T. Program Fund (191) -This fund is used to account for a federal law enforcement grant used
for gang resistance, education and training for school children from grade school through middle school.
Community Redevelopment Agency (CRA) (140) -The CRA is a blended component unit of the City
and is accounted for as a special revenue fund of the City. The Governing Board is the City Council.
Management has included the CRA in the audited financial statement in accordance with Governmental
Accounting Standards Board (GASB) Statement No. 14, "Defining the Financial Reporting Entity". A
separate budget adoption is required by the CRA Board; it is presented within this budget for adoption by
the City Council.
Debt Service Funds -Debt Service Funds are used to account for the accumulation of resources for, and
the payment of, general long-term debt principal, interest, and related costs.
Discretionary Sales Surtax Revenue Bonds Debt Service Fund (230) -This fund is used to account for
the accumulation of discretionary sales tax monies pledged to pay the principal, interest, and fiscal charges
on the Discretionary Sales Surtax Revenue Bonds.
Stormwater Utility Revenue Bonds Debt Service Fund (263) -This fund is used to account for the
accumulation of Stormwater utility revenue pledged to pay the principal, interest, and fiscal charges on the
Stormwater Utility Revenue Bonds.
32
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Capital Proiect Funds -These funds are used to account for financial resources designated for the
acquisition or construction of major capital facilities except those financed by enterprise funds.
General Capital Projects Fund (310) -This fund is used to account for the construction of non-
stormwater related improvements and general capital construction projects. Governmental resources and
State grant revenues are used to finance the improvements in this fund.
Capital Improvements Fund (320) -This fund is used to account for the accumulated resources
associated with infrastructure improvements such as drainage, parks and buildings.
Transportation Improvements Fund (330) -This fund is used to account for transportation related
construction such as, roads, intersections, and sidewalks. These projects are normally funded with
governmental resources or proceeds from State and Federal grants.
Stormwater Improvements Fund (363) -This fund is used to account for the construction of stormwater
related improvements. Stormwater Utility Revenue Bonds, Series 2003 and stormwater assessment fees
are used to finance the improvements in this fund.
Enterprise Funds -Enterprise funds are used to account for operations (a) that are financed and operated
in a manner similar to private business enterprises -where the intent of the governing body is that the
costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b) where the governing
body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is
appropriated for capital maintenance, public policy, management control, accountability or other
purposes.
Golf Course Fund (410) -This fund is used to account for the activities of the municipal golf course.
Airport Fund (450 and 455) -These two funds are used to account for the activities of the
municipality's general aviation airport. Operations are accounted for in Fund 450 and capital projects are
accounted for in Fund 455.
Building Department Fund (480) -This fund is used to account for the activities of the city's Building
Department.
Permanent Fund
Cemetery Permanent Fund (601) -This fund is used to account for principal trust amounts received,
sale of cemetery lots and related interest income. One-half of the proceeds from cemetery lot sales and the
interest portion of the trust can be used to maintain the community cemetery.
Fiduciary Funds
Pension Trust Fund (620) -This fund accounts for the activities of the Police Officer's Retirement
System, which accumulates resources for pension benefit payments to qualified officers.
Agency Fund (680) -This fund accounts for deposits placed by bidders and developers to guarantee
performance pursuant to bid or contract and for deposits for use of city owned buildings and parks to
guarantee performance pursuant to contract.
33
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
DEPARTMENT/DIVISION AND FUNCTION RELATIONSHIP SUMMARY
This table summarizes the relationship between City departments/divisions and the funds in the accounting
and budgetary groupings previously described. In addition, the accounting functions used to summarize
the operating expenditures/expenses for each department/division are listed.
De artment/Division
Function General
Fund Enterprise
Fund
City Council General Government X
City Manager General Government X
City Clerk General Government X
City Attorney General Government X
Administrative Services General Government X
Management Information System General Government X
Growth Management General Government X
Police Administration Public Safety X
Police Operations Public Safety X
Police Detective Public Safety X
Police Dispatch Public Safety X
Police Code Enforcement Public Safety X
Road and Maintenance Transportation X
Stormwater Utility Physical Environment X
Central Garage Transportation X
Parks and Recreation Cultural/Recreation X
Cemetery Physical Environment X
Facilities Maintenance General Government X
Non-Departmental General Government X
Golf Course Administration Cultural/Recreation X
Golf Course Greens Division CulturaURecreation X
Golf Course Cart Division Cultural/Recreation X
Airport Administration Transportation X
Building Public Safety X
34
CITY OF SEBASTIAN, FLORIDA
ORGANIZATIONAL CHART
I CITIZENS OF I
SEBASTIAN
CITY COUNCIL
CITY CITY
CLERK MANAGER
POLICE ADMINISTRATIVE
ADMINISTRATION SERVICES
MANAGEMENT
OPERATIONS
INFORMATION
GROWTH
DETECTIVE
MANAGEMENT
DISPATCH I 4-~I GOLF COURSE
CODE ENFORCEMENT ~ ~~'~ AIRPORT
BUILDING I
DEPARTMENT
BOARDS &
COMMISSIONS
CITY
ATTORNEY
PUBLIC WORKS
ROADS &
MAINTENANCE
PARKS & RECREATION
CENTRAL GARAGE
CEMETERY
STORMWATER
FACILITIES
MAINTENANCE
35
FISCAL YEAR 2009-2010 BUDGET CALENDAR
DATE DAY EVENT
03/25/09 Wednesday City Council approves Budget Calendar
04/02/09 Thursday Departments receive instructions on Capital Improvements Program
04/13/09 Monday Budget Instruction packets distributed to Department Directors
04/17/09 Friday Departments submit Capital Improvements Program Request to Finance Director
05/01/09 Friday Departments submit Budget Request to Finance Director
05/20/09 Wednesday Budget Advisory Committee meeting @6:00 p.m.
05/20/09 - Wednesday - City Manager meets with Departments for budget review and to consider Capital
05/27/09 Wednesday Improvements Program
06/01/09 Monday Estimate of Property Value received from Property Appraiser
06/12009 Friday City Manager's Recommended Budget sent to Budget Advisory Committee
06/12/09 Friday Capital Improvements Program submitted to City Council and Planning Board
06/18/09 Thursday Budget Advisory Committee meeting @ 6:00 p.m.
06/18/09 Thursday Capital Improvements Program approved by Planning Board
07/02/09 Wednesday Property Appraiser certifies the taxable value on Form DR-420
07/08/09 Wednesday Capital Improvements Workshop with City Council @5:30 p.m.
07/17/09 Friday Fiscal Year 2009-2010 Proposed Budget to City Council
07/20/09 Monday Budget Advisory Committee meeting @6:00 p.m.
07/29/09 Wednesday City Council approval of proposed millage and Capital Improvements Program
07/30/09 Thursday DR-420 certification delivered to Property Appraiser
08/24/09 Monday Council Budget Workshop @6:OOp.m. -Special Meeting
09/03/09 Thursday Final Adoption of County School Board Budget @7:00 p.m.
09/09/09 Wednesday First Reading of County Budget @5:01 p.m.
09/14/09 Monday First Public Hearing on City Budget @6:OOp.m. -Special Meeting
09/16/09 Wednesday Final Adoption of County Budget @5:01 p.m.
09/19/09 Saturday Advertising the final millage rate and budget
09/23/09 Wednesday Resolution adopting CRA Budget @5:30 p.m. Special CRA Meeting
Final Public Hearing on City Budget @6:00 p.m. -Special Meeting
09/24/09 Thursday Resolutions adopting final millage and budget sent to Property Appraiser and Tax Collector
36
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
BUDGET PROCESS
The Finance Department coordinates the budget process. The formal budgeting process, which begins in March and
ends in September, provides the primary mechanism by which key decisions are made regarding the levels and types
of services to be provided, given the anticipated level of available resources. Revenues and expenditures are projected
on the basis of information provided by city departments, outside agencies, current rate structures, historical data and
statistical trends.
Budget Planning Phase
The City maintains a Capital Improvement Program (CIP) as part of the Comprehensive Redevelopment Plan of the
City of Sebastian in order to plan for the future needs of capital facilities and infrastructures (see Capital Improvement
Program section). This plan covers afive-year period, and identifies major capital projects, as well as the means by
which they will be financed. City adopts the annual capital budget along with the operating budget. As part of the
planning process, the operating impact of capital projects must be considered and incorporated into the operating
budget. The planning phase for the operating budget begins with the preparation of the budget instructions, examples,
and training materials.
Budget Preparation
The process of developing the operating budget begins officially in March of each year. The budget preparation
process provides department directors an opportunity to examine their program(s) of operation, to propose changes in
current services, to recommend revisions in organizations and methods, and to outline requirements for capital outlay
items. The Administrative Services Department works closely with department/divisions to formulate performance
measures for the upcoming fiscal year and assist with new personnel requests.
In April each year, basic operating budget request forms, and data on prior year appropriations are distributed to the
departments. Each department director must compile a budget request for the new fiscal year and enter the budget
request and justification into the Microsoft Excel format forms.
Budget Review
During the budget review phase, the City Manager and Administrative Services Department analyze new positions,
operating and capital budget requests; review service levels and compile revenue estimates. Budget recommendations
regarding requests for new personnel and capital are based on: 1) program priorities as submitted by department
directors; and 2) available funding after current services are budgeted (funding levels required to maintain the status
quo). City Manager's recommendations on operating and capital budgets and new personnel requests are reviewed
with department directors.
In May, a briefing on the general status and relevant issues regarding the current year's budget is provided to the
Budget Advisory Committee. In June, the City Manager's recommended budget is distributed to Budget Advisory
Committee members and additional meetings are scheduled as determined by the Budget Advisory Committee.
Budget Adoption
The formal adoption process begins with the Budget Advisory Committee's presentation to City Council in August at a
budget workshop. The workshop provides council members an opportunity to review the budget submission and
capital improvement program with department heads to ensure that the requests meet the best interests of the City of
Sebastian and its citizens.
37
(CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
The final step before budget adoption is to hold two budget hearings to present the proposed millage rate and budget.
This essential step provides a means for the citizens to comment directly to the Mayor and City Council regarding
priorities. According to State regulations, the first public hearing must be held within 80 days of certification of
property values but not earlier than 65 days after certification. At this hearing, the City presents the proposed millage
rate and tentative budget and, if the millage rate to be adopted is higher, the percent difference from the rolled-back
rate is announced at this time.
Within 15 days of the first hearing, the City must advertise its intent to adopt a final millage rate and budget. Finally,
the millage rate and budget are adopted by separate resolutions of the City Council at the second hearing which must
be held not less than two days or more than five days after the day that the advertisement is first published.
Budget Implementation
The budget process does not end with legal adoption of the budget. The Administrative Services Department staff
along with City departments, monitors the budget throughout the fiscal year. An integrated financial software system
provides budgetary control and various budgetary reports to aid in this process. Budget adjustments are allowed
through budget line item transfers and budget amendments. The budget amendment criteria is listed below:
1. Total fund appropriations changes must be approved by the City Council.
2. Uses of contingency appropriations must be specifically approved by the City Council.
3. Shifts in appropriations within fund totals may be done administratively on the authority of the City manager.
In most cases the City Manager will request City Council's approval since the item prompting the change will
usually go to the City Council (e.g., award of contract, addition of staff, contract change order). Procedures for
appropriation transfers and delegation of budget responsibility are established by the City manager.
4. A Budgetary Control System is maintained to ensure compliance with the budget. Quarterly budget status
reports are provided to the City Council comparing actual versus budgeted revenue and expense activity for all
budgeted funds.
Any unexpended appropriations lapse at the close of the fiscal year.
38
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GENERAL FUND
The General Fund is the main operating fund for the City of Sebastian. The adopted budget for Fiscal
Year 2009-2010 is $10,893,852. The General Fund is used to account for all financial resources,
except those required to be accounted for in another fund.
As shown in the graph below, the largest source of revenue within the General Fund is taxes and
franchise fees. This category includes Ad Valorem Taxes, Utility Service Tax, and Franchise Fees. The
majority of the Intergovernmental Revenues comes from state shared revenues, such as Local Half-
Cent Sales Tax and Municipal Revenue Sharing. Transfers-In from other funds represent 7.0% of
revenues for the General Fund. Table G-1 and Table G-2 presented on the following pages compare
the Fiscal Year 2009-10 estimated revenue sources with budget and actual of prior years.
General Fund Revenues
Source of Funds
Miscellaneous
Revenue _I Transfers-In Cash Forward
FranchiseFees_ 4.0% 7.0% ~ 0.8%
12.4% ~ ~
Fines and Ad Valorem Taxes
Forfeitures----______ _ 33.9%
0.5
r»»
Charges For
Services ~ ~
2.7% i~ 1
Intergovernmental Licenses and \_Utility Service Tax
Revenue 22.7%
Perm rts
15.6% 0.5%
City services are provided mainly through the General Fund revenues. The graph presented below
shows that 42.7% of total expenditures are allocated to public safety related activities. Other city
services, excluding golf course, airport administration, and building department, are included in
general government, transportation, cultural & recreation, and physical environment.
General Fund Expenditure
Use of Funds
General Government
Parks and Recreation ~ 27 3%
Transportation 9.3% ^~~_
10.1%
^.
Physical
Environment-
10.6%
Public Safety
42.7%
39
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
TABLE G-1
RAL FUND REVENUE
001501
Fiscal Year 2009-2010 proposed budget for General fund Revenue and Other Sources is $10,893,852. This is $846,493
projected 2008-09 General fund revenue of $11,740,345.
Amended Projected FY 09-10
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 Adopted
Description Actual Actual Actual Bua~ Bn~ B
Taxes and franchise fees $ 7,743,125 $ 7,860,179 $ 8,096,206 $ 7,934,958 $ 7,874,638 $ 7,531,430
Licenses and permits 244,370 186,875 160,947 55,200 51,400 51,400
'Inter-governmental revenue 2,617,774 2,221,215 2,141,810 2,054,617 1,935,923 1,694,776
General government charges for service 457,780 387,058 319,123 327,301 297,442 289,147
Fines and forfeits 62,648 64,463 46,132 59,600 55,000 55,000
Interest earnings 295,123 340,759 202,382 307,200 223,357 220,000
Rents and royalties 98,616 95,877 99,284 95,500 95,700 95,700
Sales of assets 18,375 33,553 14,168 12,500 12,500 12,500
Contributions/donations 41,110 32,876 33,882 37,900 21,260 24,350
Other miscellaneous revenues 130,366 40,745 40,644 37,659 69,015 70,640
Total revenues $ 11,709,287 $ 11,263,600 $ 11,154,578 $10,922,435 $10,636,235 $10,044,943
Interfund transfers - 727,860 536,538 827,284 824,581 764,888
Decrease in Fund Balance 1,105,879 88,337 85,079 121,796 279,529 84,021
Total revenues and other sources $ 12,815,166 $ 12,079,797 $ 11,776,195 $11,871,515 $11,740,345 $10,893,852
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
FY 2008-09 Projected Revenues:
1. Taxes and franchise fees -Decrease results from decrease in property values. Same 3.3456 millage as last year.
2. Licenses and permits -Unchanged from Fy 08/09 projected
3. Intergovernmental -Decrease in sales taxes due to overall economic downturn
4. General government charges for service -slight net decrease due to reevaluation of allocations made to enterprise funds
5. Fines and forfeits -Projection remains unchanged for FY 2009-10
6. Interest earnings -Slight decrease due to decline in interest rates
7. Rents and royalties -Projection remains unchanged for FY 2009-10
8. Sales of assets -Projection remains unchanged for FY 2009-10
Contributions/Donations -Slight increase expected for FY 2009-10
10. Other miscellaneous revenues -Increase due to expected rebate of property insurance premium
11. Interfund transfers -Decrease mainly due to reduction in transfers from Local Option Gas Tax and the Stormwater Fund.
40
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
TABLE G-2
General Fund Revenues Detail
GENERAL FUND REVENUE DETAIL
Code: 001501
Amended City Mgr.
Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed
Number Description Actual Actual Actual Budget Pro~~ etea Budget
TAXES
311000 Current Ad Valorem Taxes 4,300,217 4,527,671 4,634,338 4,219,458 4,193,802 3,694,546
311001 Delinquent Ad Valorem Taxes 39 0 2,906 25,000 2,500 2,500
311002 Penalty on Delinquent Taxes 5,957 9,429 8,419 8,500 7,500 7,500
TOTAL AD VALOREM TAXES 4,306,213 4,537,100 4,645,663 4,252,958 4,203,802 3,704,546
FRANCHISE FEES
313100 Electric Franchise Fees 1,203,190 1,055,082 1,140,994 1,240,000 1,184,165 1,287,283
313700 Solid Waste Franchise Fees 50,558 51,616 58,768 65,000 61,021 64,933
TOTAL FRANCHISE FEES 1,253,748 1,106,697 1,199,762 1,305,000 1,245,186 1,352,216
UTILITY SERVICE TAXES
314100 Electric Utility Service Tax 1,098,225 1,113,771 1,130,033 1,240,000 1,141,672 1,165,611
314300 Water Utility Service Tax 208,153 216,655 217,920 217,000 218,676 223,049
314800 Propane Utility Service Tax 27,982 33,903 30,408 30,000 30,000 30,000
314950 CST Revenue Sharing 848,804 852,052 872,420 890,000 1,035,302 1,056,008
TOTAL UTILITY SERVICE TAXES 2,183,164 2,216,381 2,250,781 2,377,000 2,425,650 2,474,668
TOTAL TAXES & FRANCHISE FEES 7,743,125 7,860,179 8,096,206 7,934,958 7,874,638 7,531,430
LICENSES AND PERMITS
321000 Business Taxes 123,385 116,106 107,083 0 0 0
321100 Business Tax - Penalties/Transfers 2,336 2,683 0 0 0 0
321050 Contractor License 0 0 0 0 0 0
321150 Contractor License -Penalties 0 0 0 0 0 0
322050 Building Permits 50 0 0 0 0 0
322060 Driveway Permit Fees 53,246 11,900 7,600 12,000 7,500 7,500
322075 Reinspection Fees 2,800 220 70 0 0 0
322700 Accessory Structure 0 350 100 0 0 0
322900 Other Permits & Fees 2,055 1,507 1,877 0 1,500 1,500
329100 Zoning Fees 31,751 12,513 18,017 15,000 15,000 15,000
329200 Site Plan Review Fees 18,400 23,100 16,450 16,000 16,000 16,000
329300 Plat Review Fees 8,497 10,550 2,950 11,000 5,000 5,000
329400 Plan Checking Fees 0 6,257 5,200 0 5,000 5,000
329500 Alarm Permits 1,450 1,290 1,500 1,200 1,200 1,200
329600 De-Watering Permits 400 400 100 0 200 200
TOTAL LICENSES AND PERMITS 244,370 186,875 160,947 55,200 51,400 51,400
41
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
General Fund Revenues Detail -Continued
Amended City Mgr.
Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed
Number Description Actual Actual Actual Budget Projected Budget
INTERGOVERNMENTAL REVENUE:
FEDERAL GRANTS
331200 Fed Grant-Public Safety 982 1,652 19,458 33,617 24,295 2,538
331204 Fed - LLEBG 5,188 3,500 0 10,000 10,000 10,000
331901 FEMA -Federal Grant 163,466 14,919 9,946 0 0 0
331902 FHWA Grant 37,910 0 0 0 0 0
TOTAL FEDERAL GRANTS 207,546 20,071 29,404 43,617 34,295 12,538
STATE GRANTS
334100 FL Urban & Forestry Grant 26,450 0 0 0 0 0
334900 FEMA-State matching 0 0 0 0 0 0
334901 FEMA-State Grant 23,865 0 0 0 0 0
TOTAL STATE GRANTS 50,315 0 0 0 0 0
STATE SHARED REVENUES
335120 Municipal Revenue Sharing 502,534 461,588 424,592 440,000 405,639 335,000
335122 8th Cent Motor Fuel Tax 193,852 171,313 159,488 150,000 159,580 133,000
335140 Mobile Home Licenses 9,106 11,210 9,844 11,000 9,398 10,000
335150 Alcohol Beverage Licenses 8,740 10,071 10,275 10,000 10,000 10,000
335180 Local Half-Cent Sales Tax 1,528,060 1,429,342 1,385,407 1,400,000 1,317,011 1,194,238
335200 Police Pension State Shared Revenue 117,621 117,621 122,800 0 0 0
TOTAL STATE SHARED REVENUES 2,359,913 2,201,144 2,112,406 2,011,000 1,901,628 1,682,238
TOTAL INTER-GOV'T REVENUE 2,617,774 2,221,215 2,141,810 2,054,617 1,935,923 1,694,776
CHARGES FOR SERVICES
341910 Sales-Maps & Publications 508 55 157 50 50 50
341920 Cert. Copying, Record Search 1,833 2,576 2,467 1,800 1,800 1,800
341930 Election Fees 244 366 549 0 0 0
342100 PD Overtime Service Fees 6,828 7,453 13,184 10,000 10,000 10,000
342200 PD Fingerprinting 1,300 1,585 1,367 1,000 1,200 1,200
343805 Cemetery Fees 8,708 6,977 12,791 7,500 7,500 7,500
347550 Skate Facility Fees 18,184 14,905 8,637 16,000 10,000 10,000
347555 Tennis Facility Fees 20,066 19,063 22,407 20,000 20,000 20,000
347556 County Impact Fees Admin. Fees 28,217 7,870 11,890 10,000 5,000 5,000
347557 Community Center Rec Revenues 34,222 44,107 40,444 40,000 40,000 40,000
349140 RRD-Management Fees 9,086 36,575 12,826 12,584 13,202 13,202
349410 Golf Course-Management Fees 42,225 42,958 50,036 55,464 49,509 54,460
349450 Airport-Management Fees 72,225 42,958 50,036 55,464 52,592 47,755
349455 Maintenance Service Fees-AP 1,031 1,130 2,695 0 1,500 1,500
349480 Building Dept Administrative Fees 196,470 157,511 83,394 92,439 84,089 75,680
349485 Maintenance Services Fees-Bldg Dept. 1,000 969 1,031 0 1,000 1,000
349900 Project Personnel/Equipment Services 15,633 0 0 5,000 0 0
349950 Special Events Pers Svc Fees 0 0 5,212 0 0 0
TOTAL CHGS FOR SERVICE 457,780 387,058 319,123 327,301 297,442 289,147
42
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGETS'
General Fund Revenues Detail -Continued
Account
Number Description FY 05/06
Actual FY 06/07
Actual FY 07/08
Actual FY 08/09
Budeet FY 08/09
Projected Proposed
Budget
FINES AND FORFEITS
351100 Court Fines 29,777 32,844 21,395 30,000 25,000 25,000
351115 Police Education-$2.00 Funds 3,358 4,821 2,707 4,000 3,000 3,000
351120 Drivers Education 9,272 12,504 4,334 10,000 5,000 5,000
351130 Court Costs 64 0 0 100 0 0
351140 Parking Fines 4,567 5,780 1,990 2,500 1,000 1,000
354100 Code Enforcement Fines 12,100 7,039 12,602 10,000 20,000 20,000
359000 Other Fines/Forfeits 3,510 1,476 3,104 3,000 1,000 1,000
TOTAL FINES AND FORFEITS 62,648 64,463 46,132 59,600 55,000 55,000
MISCELLANEOUS REVENUE:
INTEREST EARNINGS
361100 Interestlncome 190,817 180,243 151,388 230,000 200,000 200,000
361105 State Board Interest Earnings 97,902 155,860 47,670 70,000 15,000 15,000
361121 Special Assessment-Interest 0 0 0 0 3,357 0
361150 Other Interest 6,404 4,656 3,324 7,200 5,000 5,000
TOTAL INTEREST EARNINGS 295,123 340,759 202,382 307,200 223,357 220,000
RENT AND ROYALTIES
362100 Rents and Royalties 6,181 2,703 3,768 3,500 3,700 3,700
362150 Nontaxable Rent 92,435 93,174 95,516 92,000 92,000 92,000
363150 Special Assessment-Riverfront 0 0 0 0 0 0
TOTAL RENT AND ROYALTIES 98,616 95,877 99,284 95,500 95,700 95,700
SALE OF FIXED ASSETS
364100 Sale of Fixed Assets 17,570 31,770 4,994 10,000 10,000 10,000
365000 Sale of Surplus Material/Scrap 805 1,783 9,174 2,500 2,500 2,500
TOTAL SALES OF FIXED ASSETS 18,375 33,553 14,168 12,500 12,500 12,500
CONTRIBUTIONS/DONATIONS
366000 Contributions & Donations 17,973 250 200 0 0 0
366100 Donatons -Car Seat Program 75 195 222 0 170 0
366150 75th Annuversary Revenues 1,170 1,568 350 1,500 350 350
366200 Contribution/GreerTrust 5,030 19,120 20,400 20,400 6,740 10,000
366604 Donations-Public Safety Employees 3,101 1,305 1,657 1,500 2,000 2,000
366605 Donations-General Empl Fund 1,730 2,462 2,583 2,500 3,500 3,500
366805 4th of July Donations 12,031 7,976 8,470 12,000 8,500 8,500
TOTAL CONTRIBUTIONS/DONATIONS 41,110 32,876 33,882 37,900 21,260 24,350
OTHER MISCELLANEOUS REVENUES
369100 Motor Fuel Tax Rebate 11,404 12,083 12,286 11,200 12,000 12,000
369200 Insurance Proceeds 40,250 5,933 10,940 5,000 5,000 5,000
369400 Reimbursements 5,139 11,826 19,422 10,000 40,000 20,000
369900 Other Miscellaneous Revenues 71,943 8,390 4,713 9,459 10,000 10,000
369954 Vend Mach Sales-Pub Safety Fund 0 0 0 0 0 0
369955 Vend Mach Sales-Gen Empl Fund 1,981 1,898 1,453 2,000 2,000 2,000
369995 Cash Over/Short 36 3 14 0 15 15
369999 Prior Year Recoveries (387) 612 (8,184) 0 0 21,625
TOTAL OTHER MISCELLANEOUS REV. 130,366 40,745 40,644 37,659 69,015 70,640
TOTAL MISCELLANEOUS REVENUE 583,590 543,810 390,360 490,759 421,832 423,190
TOTAL REVENUES 11,709,287 11,263,600 11,154,578 10,922,435 10,636,235 10,044,943
43
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
General Fund Revenues Detail -Continued
Amended City Mgr.
Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed
Number Description Actual Actual Actual Budget Projected Budget
INTERFUND TRANSFERS
381120 Transfer from 120 LOGT 0 0 0 215,784 215,784 175,000
381130 Transfer from 130 DST 0 219,738 0 0 0 0
381140 Transfer from 140 CRA 0 0 0 60,000 60,000 60,000
381163 Transfer from 163 STORMWATER 0 466,576 500,000 512,500 512,500 500,000
381601 Transfer from 601 CEMETERY TRUS 0 41,546 36,538 39,000 36,297 29,888
TOTAL INTERFUND TRANSFERS 0 727,860 536,538 827,284 824,581 764,888
TOTAL REVENUES AND TRANSFERS 11,709,287 11,991,460 11,691,116 11,749,719 11,460,816 10,809,831
OTHER FINANCING SOURCES
389991 Decrease in Fund Balance 1,105,879 88,337 85,079 121,796 279,529 84,021
TOTAL OTHER SOURCES 1,105,879 88,337 85,079 121,796 279,529 84,021
TOTAL REV. AND OTHER SOURCES 12,815,166 12,079,797 11,776,195 11,871,515 11,740,345 10,893,852
44
]CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Table G-3 lists General Fund expenditures by department/division. Table G-4 lists individual
department/division details broken down by salaries & benefits, operating expenses and capital outlay.
TABLE G-3
SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION
Org
Code Description
010001 City Council
010008 City Manager
010009 City Clerk
010010 City Attorney
010020 Administrative Services
010021 Management Information Svs.
010041 Police Administration
010043 Police Operations
010047 Police Detective Division
010049 Police Dispatch Unit
010045 Code Enforcement Division
010081 Engineering
010052 Roads and Maintenance
010053 Stormwater Utility
010084 Garage
010056 Facilities Maintenance
010057 Parks and Recreation
010059 Cemetery
010080 Growth Management
010085 Building
010099 Non-Departmental
FY 05/06 FY 06/07 FY 07/08
Actual Actual Actual
$ 35,238 $ 56,167 $ 50,101
211,746 229,643 259,187
330,724 368,020 272,331
186,376 200,960 215,665
599,357 591,086 660,776
164,134 222,310 222,868
857,052 1,092,905 978,191
2,047,078 2,548,208 2,414,034
653,199 736,917 730,737
349,953 419,926 472,647
158,601 188,122 ]55,213
478,235 593,823 453,985
914,404 687,631 739,238
1,771,907 1,313,395 1,275,691
205,560 283,884 158,370
192,216 206,085 264,322
973, 894 1,022,993 1,100,41 S
157,199 134,988 198,134
257,040 379,193 382,516
580,923 N/A N/A
1,690,329 803,540 771,776
Change
Amended FY 09/10 From
FY 08/09 FY 08/09 Adopted Prior Year
Budget Projected Budget Projected
$ 54,065 $ 52,080 $ 52,117 37
269,986 267,532 254,480 (13,052)
297,087 289,590 296,444 6,854
194,494 ]88,301 125,340 (62,961)
578,543 577,803 492,658 (85,145)
266,344 246,591 266,913 20,322
973,434 930,514 542,347 (388,167)
2,543,078 2,564,352 2,558,640 (5,712)
666,962 622,587 922,437 299,850
503,931 491,370 486,195 (5,175)
141,6]4 141,512 137,840 (3,672)
464,968 446,645 0 (446,645)
790,037 787,590 888,638 107,048
1,299,028 1,280,018 1,153,18] (126,837)
210,111 211,293 211,761 468
277,264 275,217 268,022 (7,195)
1,112,395 1,128,459 1,016,195 (112,264)
166,187 167,54] 156,211 (11,330)
382,856 383,362 437,156 53,794
N/A N/A N/A N/A
679,131 693,988 627,277 (66,711)
Total General Fund Expenditures $ 12,815,166 $ 12,079,797 $ 11,776,195 $ 11,871,515 $ 11,740,345 $ 10,893,852 (846,493)
Total Revenues and Transfers $ 11,709,287 $ 11,991,460 $ 11,691,116 $ 11,749,719 $ 11,460,816 $ 10,809,83] (650,985)
Change in Fund Balance (1,105,879) (88,337) (85,079)
(121,796) (279,529) (8a,oz1) 195so8
45
(CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
TABLE G-4
General Fund Expenditure by Department/Division
2006 2007 2008 2009 2009 2010
Department Actual Actual Actual Budget Projected Budget
CITY COUNCIL
PERSONAL SERVICES $ 21,591 $ 21,892 $ 22,779 $ 22,755 $ 22,755 $ 22,742
OPERATING EXPENDITURES $ 13,647 $ 34,275 $ 27,322 $ 31,310 $ 29,325 $ 29,375
CAPITAL OUTLAY $ - $ -
TOTAL $ 35,238 $ 56,]67 $ 50,101 $ 54,065 $ 52,080 $ 52,117
CITY MANAGER
PERSONAL SERVICES $ 205,223 $ 223,153 $ 254,023 $ 265,486 $ 261,122 $ 250,455
OPERATING EXPENDITURES $ 6,523 $ 6,490 $ 5,164 $ 4,500 $ 6,410 $ 4,025
CAPITAL OUTLAY $ - $ - $ - $ - $ - $ -
TOTAL $ 211,746 $ 229,643 $ 259,187 $ 269,986 $ 267,532 $ 254,480
CITY CLERK
PERSONAL SERVICES $ 246,763 $ 284,317 $ 242,901 $ 252,302 $ 250,855 $ 240,794
OPERATING EXPENDITURES $ 72,387 $ 83,703 $ 29,430 $ 44,785 $ 38,735 $ 55,650
CAPITAL OUTLAY $ 11,574 $ - $ - $ - $ - $ -
TOTAL $ 330,724 $ 368,020 $ 272,331 $ 297,087 $ 289,590 $ 296,444
CITY ATTORNEY
PERSONAL SERVICES $ 180,322 $ 193,365 $ 209,562 $ 81,636 $ 78,501 $
OPERATING EXPENDITURES $ 6,054 $ 7,595 $ 6,103 $ 112,858 $ 109,800 $ 125,340
CAPITAL OUTLAY $ - $ - $ - $ - $ - $ -
TOTAL $ 186,376 $ 200,960 $ 215,665 $ 194,494 $ 188,301 $ 125,340
ADMINISTRATIVE SERVICES
PERSONAL SERVICES $ 505,708 $ 470,194 $ 577,960 $ 499,528 $ 498,465 $ 408,939
OPERATING EXPENDITURES $ 93,649 $ 117,350 $ 82,816 $ 79,015 $ 79,338 $ 83,719
CAPITAL OUTLAY $ - $ 3,542 $ - $ - $ - $ -
TOTAL $ 599,357 $ 591,087 $ 660,776 $ 578,543 $ 577,803 $ 492,658
MANAGEMENT INFORMATION SERVICES
PERSONAL SERVICES $ 134,715 $ 189,323 $ 198,088 $ 217,279 $ 212,930 $ 206,855
OPERATING EXPENDITURES $ 10,197 $ 13,636 $ 15,450 $ 34,065 $ 30,861 $ 28,735
CAPITAL OUTLAY $ 19,222 $ 19,351 $ 9,329 $ 15,000 $ 2,800 $ 31,323
TOTAL $ 164,134 $ 222,309 $ 222,867 $ 266,344 $ 246,591 $ 266,913
GROWTH MANAGEMENT
PERSONAL SERVICES $ 234,664 $ 314,240 $ 344,247 $ 366,446 $ 366,952 $ 372,436
OPERATING EXPENDITURES $ 22,376 $ 32,143 $ 35,844 $ 16,410 $ 16,410 $ 64,720
CAPITAL OUTLAY $ - $ 32,810 $ 2,425 $ - $ - $ -
TOTAL $ 257,040 $ 379,192 $ 382,516 $ 382,856 $ 383,362 $ 437,156
POLICE DEPARTMENT -ADMINISTRATION
PERSONAL SERVICES $ 775,583 $ 993,426 $ 864,466 $ 833,591 $ 795,560 $ 410,987
OPERATING EXPENDITURES $ 78,917 $ 98,073 $ 96,942 $ 139,843 $ 134,954 $ 131,360
CAPITAL OUTLAY $ 2,551 $ 1,407 $ 16,783 $ - $ - $ -
TOTAL $ 857,051 $ 1,092,905 $ 978,191 $ 973,434 $ 930,514 $ 542,347
POLICE DEPARTMENT -OPERATIONS
PERSONAL SERVICES $ 1,641,776 $ 2,047,576 $ 2,133,640 $ 2,337,778 $ 2,392,709 $ 2,406,001
OPERATING EXPENDITURES $ 203,562 $ 240,292 $ 244,162 $ 182,612 $ 171,643 $ 152,639
CAPITAL OUTLAY $ 201,740 $ 260,340 $ 36,232 $ 22,688 $ - $
TOTAL $ 2,047,077 $ 2,548,209 $ 2,414,034 $ 2,543,078 $ 2,564,352 $ 2,558,640
46
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
TABLE G-4
General Fund Expenditure by Department/Division -Continued
2006 2007 2008 2009 2009 2010
Department Actual Actual Actual Budget Projected Budget
POLICE DEPARTMENT -DETECTIVE
PERSONAL SERVICES $ 507,522 $ 605,435 $ 613,450 $ 571,069 $ 528,478 $ 833,218
OPERATING EXPENDITURES $ 101,933 $ 105,502 $ 115,587 $ 90,893 $ 89,109 $ 89,219
CAPITAL OUTLAY $ 43,744 $ 25,980 $ 1,700 $ 5,000 $ 5,000 $ -
TOTAL $ 653,198 $ 736,916 $ 730,737 $ 666,962 $ 622,587 $ 922,437
POLICE DEPARTMENT -DISPATCH
PERSONAL SERVICES $ 318,741 $ 375,306 $ 456,751 $ 490,241 $ 481,297 $ 482,826
OPERATING EXPENDITURES $ 29,072 $ 24,100 $ 14,756 $ 3,690 $ 3,763 $ 3,369
CAPITAL OUTLAY $ 2,140 $ 20,520 $ 1,140 $ 10,000 $ 6,310 $ -
TOTAL $ 349,953 $ 419,926 $ 472,647 $ 503,931 $ 491,370 $ 486,195
CODE ENFORCEMENT
PERSONAL SERVICES $ 134,495 $ 167,339 $ 115,045 $ 120,104 $ 119,510 $ 116,993
OPERATING EXPENDITURES $ 19,047 $ 20,783 $ 22,740 $ 21,510 $ 22,002 $ 20,847
CAPITAL OUTLAY $ 5,058 $ - $ 17,427 $ - $ - $ -
TOTAL $ 158,601 $ 188,121 $ 155,212 $ 141,614 $ 141,512 $ 137,840
ENGINEERING
PERSONAL SERVICES $ 436,306 $ 551,776 $ 410,148 $ 429,543 $ 415,358 $ -
OPERATING EXPENDITURES $ 34,635 $ 42,047 $ 31,551 $ 28,925 $ 26,035 $ -
CAPITAL OUTLAY $ 7,294 $ - $ 12,285 $ 6,500 $ 5,252 $ -
TOTAL $ 478,235 $ 593,823 $ 453,985 $ 464,968 $ 446,645 $
PUBLIC WORKS -ROADS AND MAINTENANCE
PERSONAL SERVICES $ 617,967 $ 516,949 $ 576,236 $ 639,787 $ 630,977 $ 750,125
OPERATING EXPENDITURES $ 172,985 $ 151,759 $ 163,002 $ 150,250 $ 150,613 $ 138,513
CAPITAL OUTLAY $ 123,452 $ 18,923 $ - $ - $ - $ -
TOTAL $ 914,405 $ 687,631 $ 739,238 $ 790,037 $ 781,590 $ 888,638
PUBLIC WORKS - STORMWATER UTILITY
PERSONAL SERVICES $ 506,922 $ 392,400 $ 540,745 $ 547,823 $ 551,131 $ 606,040
OPERATING EXPENDITURES $ 1,187,382 $ 774,253 $ 679,136 $ 750,005 $ 728,887 $ 547,141
CAPITAL OUTLAY $ 77,603 $ 146,742 $ 55,810 $ 1,200 $ - $ -
TOTAL $ 1,771,907 $ 1,313,395 $ 1,275,691 $ 1,299,028 $ 1,280,018 $ 1,153,181
PUBLIC WORKS -CENTRAL GARAGE
PERSONAL SERVICES $ 171,762 $ 236,901 $ 127,864 $ 177,021 $ 177,160 $ 172,001
OPERAT[NGEXPENDITURES $ 28,391 $ 38,890 $ 30,506 $ 29,590 $ 31,133 $ 27,760
CAPITAL OUTLAY $ 5,407 $ 8,093 $ - $ 3,500 $ 3,000 $ 12,000
TOTAL $ 205,560 $ 283,884 $ 158,370 $ 210,111 $ 211,293 $ 211,761
PUBLIC WORKS -PARKS & REC
PERSONAL SERVICES $ 670,650 $ 722,825 $ 811,308 $ 861,650 $ 888,164 $ 781,774
OPERATING EXPENDITURES $ 256,196 $ 252,262 $ 268,072 $ 250,745 $ 240,295 $ 234,421
CAPITAL OUTLAY $ 47,048 $ 47,906 $ 21,036 $ - $ - $ -
TOTAL $ 973,894 $ 1,022,994 $ 1,100,416 $ 1,112,395 $ 1,128,459 $ 1,016,195
PUBLIC WORKS -CEMETERY
PERSONAL SERVICES $ 119,850 $ 115,606 $ 125,618 $ 133,995 $ 139,765 $ 136,622
OPERATING EXPENDITURES $ 29,723 $ 19,382 $ 23,006 $ 21,392 $ 20,769 $ 19,589
CAPITAL OUTLAY $ 7,626 $ - $ 49,509 $ 10,800 $ 7,007 $ -
TOTAL $ 157,200 $ 134,987 $ 198,133 $ 166,187 $ 167,541 $ 156,211
47
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
TABLE G-4
General Fund Expenditure by Department/Division -Continued
2006 2007 2008 2009 2009 2010
Department Actual Actual Actual Budget Projected Budget
PUBLIC WORKS -FACILITIES MAINTENANCE
PERSONAL SERVICES $ 82,598 $ 96,355 $ 102,071 $ 120,257 $ 120,247 $ 117,237
OPERATING EXPENDITURES $ 109,619 $ 108,080 $ 162,251 $ 157,007 $ 154,970 $ 150,785
CAPITAL OUTLAY $ - $ 1,650 $ - $ - $ - $ -
TOTAL $ 192,216 $ 206,085 $ 264,322 $ 277,264 $ 275,217 $ 268,022
BUILDING DEPARTMENT
PERSONAL SERVICES $ 435,352 N/A N/A N/A N/A N/A
OPERATING EXPENDITURES $ 145,571 N/A N/A N/A N/A N/A
CAPITAL OUTLAY $ - N/A N/A N/A N/A N/A
TOTAL $ 580,923 N/A N/A N/A N/A N/A
N(7N-DF.PARTMF.NTAI
PERSONAL SERVICES $ 19,172 $ 6,087 $ 1,268 $ 5,000 $ 15,000 $ 15,000
OPERATING EXPENDITURES $ 529,653 $ 793,453 $ 770,508 $ 674,131 $ 678,988 $ 612,277
GRANTS AND AIDS $ 2,215 $ 4,000 $ - $ - $ - $ -
INTERFUND TRANSFERS OUT $ 1,139,289 $ - $ - $ - $ - $ -
CONTINGENCY $ - $ - $ - $ - $ - $ -
TOTAL $ 1,690,329 $ 803,540 $ 771,776 $ 679,131 $ 693,988 $ 627,277
TnTAI,S
PERSONAL SERVICES $ 7,967,683 $ 8,524,464 $ 8,728,170 $ 8,973,291 $ 8,946,936 $ 8,331,045
OPERATING EXPENDITURES $ 3,151,519 $ 2,964,066 $ 2,824,348 $ 2,823,536 $ 2,764,040 $ 2,519,484
CAPITAL OUTLAY $ 554,459 $ 587,265 $ 223,676 $ 74,688 $ 29,369 $ 43,323
GRANTS AND AIDS $ 2,215 $ 4,000 $ - $ - $ - $ -
INTERFUND TRANSFERS OUT $ 1,139,289 $ - $ - $ - $ - $ -
CONTINGENCY $ - $ - $ - $ - $ - $ -
TOTAL GENERAL FUND $ 12,815,165 $ 12,079,795 $ 11,776,193 $ 11,871,515 $ 11,740,345 $ 10,893,852
48
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET'
CITY COUNCIL
City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City
Council directs the offices of the City Manager, City Attorney and City Clerk, adopts the City's annual budget,
adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning
Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hears citizen
concerns and ideas at Council meetings, through public forums and by individual contact. Individual members
represent the Council on various County and regional boards.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Approved Economic Development Plan which will be incorporated into the Comp Plan
/ Attainment of Working Waterfronts Grant
/ Creation of Waterfront Committee
/ Completion of the Main Street/Indian River Drive Improvement Project
/ Commencement of Collier Canal Seawall Project Construction
/ Installation of Three Pedestrian Bridges
/ Annexed Shady Rest Mobile Home Park into City of Sebastian
/ Dedicated land at Riverview Park for Four Chaplains Memorial
/ Amended the City Comprehensive Plan
/ Adopted voluntary airport noise abatement procedures
/ Completion of Dog Park
/ Complete Schumann Park Improvements
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Commitment to the Future
- Work to bring in commercial and industrial economic development opportunities at the Sebastian
Municipal Airport.
- Work toward approval of tax abatement program for new businesses
- Work toward completion of Interlocal Service Boundary Agreement with Indian River County
government and other municipalities within Indian River County to manage growth
City Goal: Quality of Life
- Complete Barber Street Repaving Economic Stimulus Project
- Complete 512 Landscape Improvements
- Riverview Park (Cavcorp) Lot Improvements
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Number of Council Meetings Conducted 36 40 36 40 35
Number of CRA Meetings Conducted 2 8 6 8 7
Number of Board of Adjustment Meetings Conduct 4 4 3 4 4
Number of Ordinances Adopted 10 21 5 10 10
Number of Resolutions Adopted 55 43 24 40 25
Number of Board Appointments 30 17 22 20 20
49
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL
STAFFING NATURE OFACTIVITY
08/09 09/10
40.00% 40.00%
Regular and Special Meetings -Attendance at meetings (24 regular and 12 workshop/special
meetings). Responsible for all legislative functions of City Government, including the
establishment of laws and olicies, and a ointin ualified citizens to boards and committees.
10.00% 10.00% City Functions and Events -Attendance at functions. Public relations.
20.00% 20.00% Conference, Legislative, County, State, and Local Meetings -Attendance at meetings. City
re resentation at all levels of overnment and intra- overnmental affairs.
30.00% 30.00% Citizens' Problems and Complaints -Assisting Citizens in referring complaints and problems
to the Cit Mana er for follow-u .
100.00% 100.00%
CITY COUNCIL BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for City Council is $52,117. This compares to the 2008-2009 projected expenditures o
$52,080, an increase of $37.
Amended Projected Adopted
FY OS-06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 FY 09/10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 21,591 $ 21,892 $ 22,779 $ 22,755 $ 22,755 $ 22,742 $ (13)
Operating Expenditures 13,647 34,275 27,322 31,310 29,325 29,375 50
Capital Outlay - - - - - - -
Total $ 35,238 $ 56,167 $ 50,101 $ 54,065 $ 52,080 $ 52,117 $ 37
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Decrease due to lower charge for worker's compensation. $ (13)
2. Operating Expenditures -Due to an increase in telephone and cell phone charges $ 50
3. Capital Outlay - No capital outlay requested in FY 2009-10 $ -
PERSONAL SERVICES SCHEDULE
CITY COUNCIL
F/T/E Projected Adopted
PAY POSITION YEARS Expenditure Budget
POSITION RANGE 07-08 08-09 09-10 08-09 09-10
Mayor 5,400 1.00 1.00 1.00 $ 5,400 $ 5,400
Vice-Mayor 3,600 1.00 1.00 1.00 3,600 3,600
Council Member 3,600 3.00 3.00 3.00 10,800 10,800
5.00 5.00 5.00
$ 19,800 $ 19,800
FICA Taxes 2,892 2,892
Worker's Comp Insurance 63 50
$ 22,755 $ 22,742
50
1CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY COUNCIL
Code: 010001
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Legislative Salaries 19,800 19,050 19,800 19,800 19,800 19,800
512100 FICA Taxes 1,722 2,777 2,892 2,892 2,892 2,892
512400 Worker's Comp Insurance 69 65 87 63 63 50
TOTAL PERSONAL SERVICES 21,591 21,892 22,779 22,755 22,755 22,742
OPERATING EXPENDITURES
534000 Travel & Per Diem 6,303 18,780 20,995 22,000 22,000 22,000
534101 Telephone 426 187 246 100 90 95
534105 Cellular Telephone 0 420 748 1,080 1,055 1,100
534110 Internet Access 60 40 69 100 80 80
534630 R & M Office Equipment 210 1,823 0 500 500 500
534640 R& M Operating Equipment 0 595 0 0 0 0
534800 Promotional Activities 532 1,175 1,157 1,200 800 800
534995 Litigation Expenditures 0 5,037 0 0 0 0
535200 Departmental Supplies 1,318 1,363 1,489 500 S00 500
535210 Computer Supplies 2,331 2,198 353 2,000 1,000 1,000
535410 Dues and Memberships 0 200 0 500 500 500
535420 Books and Publications 72 337 250 330 300 300
535450 Training and Education 2,395 2,120 2,015 3,000 2,500 2,500
TOTAL OPERATING EXPENDITURES 13,647 34,275 27,322 31,310 29,325 29,375
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CITY COUNCIL 35,238 56,167 50,101 54,065 52,080 52,117
51
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GTY OF
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HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
52
(CITY OF SEBASTIAN. FLORIDA 2009/2010 ANNUAL BUDGET
CITY MANAGER
In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager,
appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal
government. The City Manager's office provides administrative direction for all municipal operations consistent
with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is
responsible for the day-to-day operations of the City, as well as ensuring that services and operations function in
an efficient, timely and cost effective manner while still in accordance with City Council objectives.
As chief operating officer of the City, the City Manager's office is involved in the following functions: the daily
administration of the City; appointing authority for all city employees; supervision and evaluation of the
management team; coordination of infra and inter-governmental affairs; acting as the administrative
spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and
non-departmental expenditures and the capital improvement program; preparation of reports and data to assist
the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and
requests for service; and conducting administrative research and analysis.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Completed Main Street and Indian River Boulevard realignment and street scaping.
/ Initiated contract for Collier Creek stormwater improvements
/ Contracted for new hanger facility at the Airport.
/ Met with community groups to address questions and concerns.
/ Met with representatives of other jurisdictions and agencies to address issues of mutual interest.
/ Reviewed department operations and staffing to develop strategies for reducing staffing.
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
City Operations
- Apply for grants and secure funding for various city projects.
- Closely monitor spending and consider any cost saving ideas.
Quality Service to Citizens
- Promote quality customer service from City employees.
- Promptly address citizen questions and concerns.
Provide Effective Support to City Council
- Insure that reports and supporting documentation is accurate and complete.
- Insure that the City Council promptly receives pertinent information.
Maintain Positive Intergovernmental Relations
- Participate in the International City/County Management Association (ICMA), Florida City/County
Management Association (FCCMA) and Florida League of Cities activities..
- Meet and communicate regularly with representatives of other jurisdictions to address issues of
mutual interest.
53
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER
STAFFING NATURE OFACTIVITY
08/09 09/10
40.00% 40.00% Management and Supervision of C;tv Programs and Projects -Plan, organize, direct,
coordinate, and report on City Projects. Improve and expand efforts for quality public services.
20.00% 20.00% Preparation of City Council Agenda -Provide City Council members with recommendations
for actions on matters requiring legislative actions, and implementation of Council decisions.
Initiate and review all matters requiring Council actions. Implement Council actions.
20.00% 20.00% Intergovernmental Affairs -Represent City in intergovernmental matters. Serve as Ci
representative on task forces, committees and planning groups. Administer inter-local
agreements. Monitor and report State and Federal legislation affecting the City.
20.00% 20.00% Purchasing and Contract Administration -Provide City Departments/Divisions assistance i
purchasing policy compliance. Assist with solicitations for professional services in accordance
with applicable policies and legal restrictions.
100.00% 100.00%
CITY MANAGER BUDGET SUMMARY
Fiscal Year 2009-2010 adopted budget for City Manager is $254,480. This compares to the 2008-2009 prof
nditures of $267,532, an decrease of $13,052 or 4.9%.
Amended Projected Adopted
FY05-06 FY06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $205,223 $223,153 $254,023 $265,486 $ 261,122 $250,455 $(10,667)
Operating Expenditures 6,523 6,490 5,164 4,500 6,410 4,025 (2,385)
Capital Outlay - - - - - - -
Total $211,746 $229,643 $259,186 $269,986 $ 267,532 $254,480 $(13,052)
Fiscal Year 2009-10 adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Decrease due to anticipated furlough days and the elimination of dependant
insurance premiums for Charter Officers $(10,667)
2. Operating Expenses -Decrease mainly due to a reduction in departmental supplies and dues and
memberships $ (2,385)
3. Capital Outlay - No capital outlay requested in FY 2009-10 $ -
54
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET!'
PERSONAL SERVICES SCHEDULE
CITY MANAGER
PAY
POSITION RANGE
City Manager
Executive Assistant 43,861 / 79,218
P/T Clerical Assistant 22,909 / 41,376
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Auto Allowance
Total Personal Services
F/T/E Projected Adopted
POSITION YEARS Expenditures Budget
GRADE 07-08 08-09 09-10 08-09 09-10
1.00 1.00 1.00 $ 115,400 $ 110,076
64C 1.00 1.00 1.00 64,400 62,956
10 0.50 0.50 0.50 13,000 12,888
2.50 2.50 2.50
$ 192,800 $ 185,920
15,025 14,498
16,506 17,057
17,885 17,894
14,642 10,948
46 46
618 492
3,600 3,600
$ 261,122 $ 250,455
55
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY MANAGER
Code: 010005
Account
Number Description
FY05/06
Actual
FY06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 151,978 164,701 186,680 193,350 192,800 185,920
512100 FICA Taxes 12,115 12,067 13,506 15,067 15,025 14,498
512225 Deferred Compensation 13,535 14,731 16,247 16,511 16,506 17,057
512301 Group Health Insurance Premium 10,132 12,116 15,300 17,887 17,885 17,894
512305 Dependant Health Ins Premium 13,234 15,508 17,803 18,372 14,642 10,948
512309 Employee Assistance Program 52 46 54 81 46 46
512400 Worker's Comp Insurance 587 532 715 618 618 492
512601 Auto Allowance 3,590 3,452 3,718 3,600 3,600 3,600
TOTAL PERSONAL SERVICES 205,223 223,153 254,023 265,486 261,122 250,455
OPERATING EXPENDITURES
534000 Travel and Per Diem 0 526 388 250 250 250
534101 Telephone 880 352 555 550 270 280
534105 Cellular Phone 505 424 374 400 350 370
534110 Internet Services 293 49 42 50 40 40
534]20 Postage 80 85 64 100 100 100
534130 Express Mail 24 0 0 0 0 0
534630 R & M -Office Equipment 1,684 1,544 806 800 800 585
534800 Promotional Activities 361 707 672 250 250 250
534920 Legal Ads 480 0 0 0 0 0
535200 Departmental Supplies 554 780 578 500 1,150 500
535210 Computer Supplies 269 63 30 100 125 100
535410 Dues and Memberships 1,067 1,228 1,321 1,200 2,740 1,200
535420 Books and Publications 0 82 10 50 10 100
535450 Training and Education 325 650 325 250 325 250
TOTAL OPERATING EXPENDITURES 6,523 6,490 5,164 4,500 6,410 4,025
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CITY MANAGER 211,746 229,643 259,187 269,986 267,532 254,480
56
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY CLERK
The City Clerk is appointed by and serves under the direction of the City Council. This office maintains the
City seal, attests all documents, provides legislative support, and maintains all permanent records of the City.
The City Clerk is the Elections Official, Canvassing Board Chair and Records Management Liaison Officer for
the City. The department is responsible for the City's records management program, cemetery sales and records,
administers all appointments, orientations, financial disclosure and handbooks for City boards and committees,
and administers codification.
FISCAL YEAR 2009 ACCOMPLISHMENTS
~ Mapped the Parks Cemetery property with assistance of Engineering Department
~ Continued working with departments on imaging program and placement of records in Laserfiche for
public access
/ Coordinated with Indian River County and Municipalities to Host ISBA workshops
/ Hosted State of Florida Records Management Seminar in Chambers in July
/ Upgraded cemetery software
FISCAL YEAR 2010 GOALS AND OBJECTIVES
/ Continue to offer efficient and timely service to Council, residents and staff
/ Continue to work with and encourage staff to utilize Laserfiche for department records
PERFORMANCE MEASURES
Performance Indicators ~ Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Records Scanned 400 592 734 800 1000
Records Destroyed 200 Boxes 171 Boxes 227 220 boxes 200
Council Meeting Packets/Minutes 36 48 37 40 40
Cemetery Lots/Niches Sold 100 69 58 100 60
Election -Candidates Qualified 6 8 0 8 9
Legal/Display Ads Published 40 39 51 46 20
Code Supplements Distributed 2 4 3 4 2
Board Appointments Administered 40 17 22 30 22
Instruments Recorded 10 3 2 5 4
Public Records Requests 250 458 374 450 400
Other Committee Meeting Minutes Recorded 41 38 20 28 22
57
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY CLERK
STAFFING NATURE OF ACTIVITY
08/09 09/10
20.00% 20.00% Services for City Council -Prepare City Council agendas, advertise public hearings, pos
notices, attend and take minutes of all City Council meetings, administer follow-up of Cit
Council action items, prepare correspondence, prepare City Council budget, make City Council
travel arrangements, research services, attest and seal all documents executed by Mayor an
City Manager, schedule invocations, write proclamations and resolutions as needed, prepare
certificates of appreciation, provide orientation packets for new City Council and conduc
orientation with City Manager and City Attorney, coordinate with MIS for broadcast of all Cit
Council, CRA and Board of Adjustment meetings.
10.00% 10.00% Services for Citizens - Receive and respond to general City website e-mail link, respond to
public records requests and inquiries, provide computer for public research, post legal notices,
and make imaged records available on City website via Laserfiche.
15.00% 15.00% Services for Boards/Committees -Liaison to boards relative to memberships, advertis
vacancies, administer financial disclosure forms and update City information on Commission o
Ethics website, record Board of Adjustment, CRA, Natural Resource Board, maintain an
update Board Handbook, and conduct board member orientation.
30.00% 30.00% Records Management -Scan all permanent and long term records for review by department
on network and for protection, research records upon request, coordinate paper recycling an
records destruction with Recycling Contractor in accordance with State law. Maintain, updat
and distribute adopted Records Management Procedures Manual, coordinate with Record
Liaisons and Committee, maintain all original City documents, i.e. ordinances, resolutions,
agreements, deeds, terminated personnel files, conduct records research for staff as requested.
Conduct staff training in records management.
10.00% 10.00% Cemetery -Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemeter
records/database. Respond to customer concerns and complaints.
5.00% 5.00% General Administration -Prepare, post, and distribute monthly calendar, prepare annual
budget for department, attend Management Team meetings, codify ordinances, record final plat
and easements, records vacations of easement, keep log of all City vehicles, attest and seal Cit
documents, provide notary services for City documents.
10.00% 10.00% C~ Election -The City Clerk is the City Elections Official and Chairperson of the Cit
Canvassing Board, qualifies candidates for office and political committees, coordinates wit
Supervisor of Elections and State of Florida in administration of annual general elections,
prepares resolutions and forms, swears in elected officials.
100.00% 100.00%
58
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY CLERK BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for City Clerk is $296,444. This compares to the 2008-2009 projected expenditures
$289,590, an increase of $6,854 or 2.4%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08/09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
1 Services $ 246,763 $ 284,317 $ 242,901 $ 252,302 $ 250,855 $ 240,794 $ (10,061)
ng Expenses 72,387 83,703 29,430 44,785 38,735 55,650 16,915
Outlay 11,574 - - - - - -
$ 330,724 $ 368,020 $ 272,331 $ 297,087 $ 289,590 $ 296,444 $ 6,854
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Decrease due to anticipated furlough days and the elimination of dependant insurance premiums
for Charter Officers $ (10,061)
2. Operating Expenses -Net increase mainly due to increase in election costs. $ 16,915
3. Capital Outlay - No capital outlay requested in FY 2009-10 $ -
PERSONAL SERVICES SCHEDULE
CITY CLERK
F/T/E Projected Adopted
PAY POSITION YEARS Expenditures Budget
POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10
City Clerk 1.00 1.00 1.00 $ 85,600 $ 81,650
Deputy City Clerk 39,783 / 71,853 64 1.00 1.00 1.00 56,900 55,804
Records Program Manager 35,367 / 63,877 60 1.00 1.00 1.00 45,600 44,070
3.00 3.00 3.00
$ 188,100 $ 181,524
Overtime - -
FICA Taxes 14,390 13,887
Deferred Compensation 16,929 16,337
Group Health Insurance Premium 21,401 21,413
Dependant Health Ins Premium 9,364 7,083
Employee Assistance Program 69 69
Worker's Comp Insurance 602 481
Total Personal Services $ 250,855 $ 240,794
59
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
CITY CLERK
Code: 010009
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Salaries 186,720 216,251 181,006 188,150 188,100 181,524
511300 Temporary Salaries 108 0 0 0 0 0
512100 FICA Taxes 14,278 16,983 13,760 14,393 14,390 13,887
512225 Deferred Compensation 16,805 17,519 16,290 16,934 16,929 16,337
512301 Group Health Insurance Premium 20,320 23,678 20,627 21,401 21,401 21,413
512305 Dependant Health Ins Premium 7,777 9,141 10,420 10,753 9,364 7,083
512309 Employee Assistance Program 92 92 69 69 69 69
512400 Worker's Comp Insurance 664 652 729 602 602 481
TOTAL PERSONAL SERVICES 246,763 284,317 242,901 252,302 250,855 240,794
533400 Other Contractual Services 11,083 9,923 1,631 3,935 3,735 1,800
533480 Temporary Employment Services 2,414 11,050 0 0 0 0
533490 Codification Services 3,779 4,496 3,155 5,000 3,000 3,000
534000 Travel and Per Diem 1,505 1,368 1,887 1,200 900 900
534101 Telephone 880 695 797 550 540 550
534110 Internet Services 120 189 147 135 135 140
534120 Postage 659 598 406 500 500 500
534630 R & M -Office Equipment 6,412 10,237 9,432 10,200 9,800 11,085
534910 Clerk of Court Filing Fees 63 123 46 300 300 300
534920 Legal Ads 8,014 9,337 8,124 8,000 8,000 2,000
534990 Election Costs 28,977 29,796 0 10,065 7,700 32,000
535200 Departmental Supplies 3,120 1,276 1,073 1,500 1,000 800
535210 Computer Supplies 3,437 2,830 1,332 2,000 2,000 1,500
535290 Audio/Video Recording Tapes/CDs 144 140 0 0 0 0
535410 Dues and Memberships 498 581 395 500 425 425
535420 Books and Publications 796 195 364 400 350 300
535450 Training and Education 485 870 640 500 350 350
TOTAL OPERATING EXPENDITURES 72,387 83,703 29,430 44,785 38,735 55,650
CAPITAL OUTLAY
606400 Vehicles and Equipment 11,574 0 0 0 0 0
TOTAL CAPITAL OUTLAY 11,574 0 0 0 0 0
TOTAL CITY CLERK 330,724 368,020 272,331 297,087 289,590 296,444
60
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY ATTORNEY
The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is
legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City
Officers. The City Attorney represents the City in defense of litigation and provides legal counsel for bond
issues and property transactions.
The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents,
bond sale documents, and legal opinions, as required.
The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code
Enforcement Board and litigated actions as required.
PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY
STAFFING NATURE OFACTIVITY
08/09 09/10
25.00% 25.00% Counsel to City Council and Other City Bodies -Attend workshops, regular and special meetings o
City Council, Planning Commission, Board of Adjustment, and Code Enforcement Board, as well as
other City bodies as assigned and provide advice as to the law and procedures.
25.00% 25.00% Function as City's Solicitor -Prepare and review ordinances, resolutions, contracts, prope
instruments and other legal documents on behalf of the City.
40.00% 40.00% C~ Le~a1 Advisor -Provide legal counsel to and attends meetings with City Manager , departmen
directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Manage
as requested.
10.00% 10.00% Le~a1 Representative -Represent City in litigation and administrative proceedings as required. Act as
General Counsel to the City in the supervision of outside counsel.
100.00% 100.00%
61
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY ATTORNEY BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for City Attorney is $125,340. This compares to the 2008-2009 projected expenditures of
$188,301, a decrease of $62,961, or 33.4%.
I Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 180,322 $ 193,365 $ 209,562 $ 81,636 $ 78,501 $ - $ (78,501)
Operating Expenses 6,054 7,595 6,103 112,858 109,800 125,340 15,540
Capital Outlay - - - - - - -
Total $ 186,376 $ 200,960 $ 215,665 $ 194,494 $ 188,301 $ 125,340 $ (62,961)
.Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
',I. Personal Services -Decrease due to change from full-time attorney to contractual $ (78,501)
!2. Operating Expenses -Increase mainly due to change from full-time attorney to contractual $ 15,540
3. Capital Outlay - No capital outlay requested for FY 2009-10 $ -
PERSONAL SERVICES SCHEDULE
CITY ATTORNEY
F/T/E Projected Adopted
PAY POSITION YEARS Expenditure Budget
POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10
Attorney 1.00 1.00 0.00 $ 70,845 $ -
inistrative Asst 34,674 / 62,625 60 1.00 1.00 0.00 1,990 -
2.00 2.00 0.00
$ 72,835 $ -
FICA Taxes 2,013 -
Deferred Compensation 523 -
Group Health Insurance 2,347 -
Dependent Health Insurance Premium 520 -
Employee Assistance Program 7 -
Workers Comp Insurance 256 -
Auto Allowance 0 -
Total Personal Services $ 78,501 $ -
62
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY ATTORNEY
Code: 010010
ccount Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 132,087 140,897 152,162 72,836 72,835 0
512100 FICA Taxes 9,936 10,549 11,106 1,455 2,013 0
512225 Deferred Compensation 19,365 20,658 22,239 523 523 0
512301 Group Health Insurance Premium 10,323 12,028 13,768 2,347 2,347 0
512305 Dependant Health Ins Premium 4,564 5,318 6,062 520 520 0
512309 Employee Assistance Program 46 46 46 29 7 0
512400 Worker's Comp Insurance 411 417 461 326 256 0
512601 Auto Allowance 3,590 3,452 3,718 3,600 0 0
TOTAL PERSONAL SERVICES 180,322 193,365 209,562 81,636 78,501 0
OPERATING EXPENDITURES
533400 Other Contractual Services 0 0 517 106,700 106,700 121,000
534000 Travel and Per Diem 754 845 789 1,000 0 0
534101 Telephone 308 347 413 275 270 280
534105 Cellular Phone 527 379 321 290 23 0
534110 Internet Services 60 53 42 40 40 40
534115 On-Line Services 1,089 968 1,202 1,000 1,164 1,620
534120 Postage 40 16 16 50 25 50
534130 Express Mail 15 37 0 0 0 50
534630 R & M -Office Equipment 0 1,256 806 800 775 600
534800 Promotional Activities 80 0 0 0 0 0
534995 Litigation Expenses 50 1,126 794 1,000 250 1,000
535200 Departmental Supplies 183 390 196 208 208 100
535210 Computer Supplies 1,718 983 0 100 0 50
535410 Dues and Memberships 450 425 500 450 150 450
535420 Books and Publications 95 10 10 195 195 100
535450 Training and Education 685 760 497 750 0 0
TOTAL OPERATING EXPENDITURES 6,054 7,595 6,103 112,858 109,800 125,340
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL LEGAL DEPARTMENT 186,376 200,960 215,665 194,494 188,301 125,340
63
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY OF
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HOME OF PELICAN ISLAND
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64
1CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
ADMINISTRATIVE SERVICES DEPARTMENT
The Administrative Services Department primarily provides support services to other City departments. It has
been organized into two primary sections, which are Finance and Human Resources. Other activities include
administration of grants and major construction projects.
The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with all
applicable laws, regulations, and sound business practices and to diligently safeguard the resources of the city
and ensure that prudent fiscal management policies are maintained. This Section also coordinates general and
liability insurance claims.
The Human Resources Section is responsible for administering effective recruitment, selection, assignment and
retention of employees, in addition to implementing and advising on rules and regulations to ensure compliance
with employee laws. This department is responsible for labor relations, which include: employee service
recognition, employee special events, employee assistance program, employee orientation, employee benefits,
employee training, negotiating collective bargaining agreements, discipline and grievance handling and
employee salary administration. The Section also administers workers' compensation benefits.
This department is also responsible for documenting compliance with grant provisions and processing grant
reimbursements. It also monitors all major construction projects to assure spending is held within amounts
appropriated and restricted funds are correctly used.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Revised Family Medical Leave Policy and Procedure and began revisions to the Standard Operating
Procedures Manual.
/ Continued to educate employees on the importance of being safety conscientious. This includes training
seminars and the safety committee that evaluates safety practices and recommends improvements.
/ Coordinated with Indian River and Brevard Community College to provide training for Employees.
/ Implemented an online benefit application for all employees.
/ Assisted in a successful negotiation for a one year bargaining agreement with Communication Workers
of America Union.
/ Successfully closed the following grants and projects: Florida Department of Transportation -Airport
Layout Plan, Florida Fish & Wildlife -Florida Boating Improvement Program, U.S. Department of
Justice Bulletproof Vest Partnership, U.S. Department of Justice Secure our Schools, Federal Aviation
Administration -Airport Layout Plan Update, Florida Inland Navigation District -Main Street Boat
Ramp Trailer Parking Acquisition. Florida Airport Council Internship Grant Program, Florida League of
Cities -Safety Grant Reimbursement Program, U.S. Department of Environmental Protection -
Periwinkle Drive Stormwater Improvements and Office of Criminal Justice -Tactical Rifles.
/ Completed the Single Audit Section of Fiscal Year 2008 Comprehensive Annual Financial Report.
/ Published the Community Redevelopment Agency Annual Activity Report for FY 2007-2008, as
required by State Statute 163.356 (3) (C).
/ Tenth time awardee of the Government Finance Officer's Association Certificate of Achievement for
Excellence in Financial Reporting for the Comprehensive Annual Financial Report and fifth time
awardee of the Government Finance Officer's Association Distinguished Budget Presentation Award.
/ Received a clean opinion from City's external auditors for the FY 2007-2008 financial audit.
/ Maintained the American Express corporate card reward program and generated approximately $2,500
of rewards for City sponsored employee events.
/ Retained an "A" bond rating from Standard & Poor's for Stormwater Utilities revenue Bonds, Series
2003 and an "A+" bond rating from Standard & Poor's for Discretionary Sales Tax Revenue Bonds,
Series 2003 and Series 2003Rd retained.
65
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
FISCAL YEAR 2010 GOALS AND OBJECTIVES
- Continue to generate cost saving ideas through internal audits and staff involvement. Complete
revisions to the Standard Operating Procedures Manual.
- Update Human Resource Policies and include them on the city's website.
- Provide low cost quality training for City employees, including continuation of Lunch `n Learn sessions.
- Develop mandatory training that can be provided through the Intranet when appropriate.
- Provide FDOT training to certify supervisors of safety sensitive employees to diagnose alcohol or drug
misuse symptoms.
- Successfully negotiate a successor Collective Bargaining Agreement with the Communication Workers
of America (CWA) and Police Benevolent Association (PBA).
- Provide quality affordable health insurance for city employees.
- Recruit and promote the most qualified candidates recognizing the value of diversity in the workplace.
- Promote a work environment that is safe, healthy and reflects the city's commitment to fairness and
equality in the workplace.
- Continue to provide quality financial services for the City of Sebastian.
- Continue to provide responsive service to all customers, citizens, vendors, and employees.
- Submit 2008-2009 Comprehensive Annual Financial Report to Government Finance Officers
Association for Excellence for Financial Award.
- Submit 2009-2010 Annual Budget document to the Government Finance Officers Association for
distinguished Budget Presentation Award.
- Continue to increase productivity by modifying operating procedures.
- Provide timely financial information to the City administration and the general public by issuing the
City's Comprehensive Annual Financial Report no later than February 28th each year.
- Provide timely adopted budget document to the City administration and the general public by issuing
the City's Annual Budget document no later than October 30th each year.
- Continue staff training in accounting, risk management, and emergency management.
- Maintain and improve the current bond rating from Fitch, Moody's, and S&P.
66
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Total Full and Part-time Positions 209 212 193 190 183
Terminations/Resignations/Retirements 40 37 25 25 24
HR hours to process new employee N/A 9 5 3 3
Applications processed 470 489 285 175 100
New Hires 53 46 20 20 10
Background Checks conducted - non-sworn 71 47 23 15 10
Reported Workers Compensation Injuries 19 10 17 14 14
Time frame to hire new employee -non-sworn N/A 14 days 14 days 7 days 7 days
Time frame to hire new employee -sworn N/A 3 months 3 momths 2.5 months 2.5 months
Program Cost Per Capita 27.66% 26.36% .28.82 25.21% 21.48%
Journal Entries Processed 2,238 2,321 2,681 2,300 2,500
Accounts Payable Invoices Processed 4,599 4,348 4,572 4,400 4,500
Accounts Payable Checks Processed 3,181 3,189 3,374 3,200 3,300
Purchase Orders Processed 293 284 254 300 275
Payroll Checks Processed 5,052 5,159 4,847 5,200 5,000
Purchasing/Corporate Card Transactions Processed 2,447 2,019 1,104 2,500 2,500
Purchasing Card Users 37 37 43 36 43
Number of Fixed Assets Records 1,740 1,850 1,980 1,950 2,000
Comprehensive Annual Financial Statement issued 02/09/07 03/21/08 03/25/09 02/28/10 02/28/11
Annual Budget Document issued 10/20/05 10/20/06 10/20/07 10/20/08 10/20/09
Receive Excellence in Financial Reporting Award
(consecutive years)
8
9
10
11
12
Receive Distinguished Budget Presentation Award
(consecutive years)
2
3
4
5
6
Cellular Phones Maintained n/a 75 80 77 83
67
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR ADMINISTRATIVE SERVICES
STAFFING NATURE OFACTIVITY
08/09 09/10
3.50% 4.00% Hirin New Employees - Accept applications, screen applications for minimum qualifications, prepare
employment and rejection letters, prepare new hire package, schedule pre-employment physical and drug screens,
conduct new hire orientations, conduct employment and background investigations, coordinate with department
re ardin examinations for skilled ositions.
5.00% 5.00% In-Service Actions -Process employee action notices for activity -promotions, demotions and transfers.
Maintain personnel and subject files. Update salary schedules and compensation plans. Administer employee
evaluation ro am.
7.50% 2.00% Union Negotiations, Contract Administration -Negotiate labor agreements with both PBA and CWA and an
Memo's of Understanding that may be necessary during the life of existing contracts. Perform support research,
document preparation and record minutes. Review, rewrite and organize Rules and Regulations.
21.50% 10.00% Employee Support -Continue longevity service awards for employees completing 5, 10, 15 and 20 consecutive
years of service with the City, Employee of the Quarter and Year awards and the Safe Driving award. Ensure all
employees required to possess CDL Drivers Licenses meet Federal Drug and Alcohol Standard through random
drug testing, while maintaining the confidentially of the person being processed. Develop and coordinate th
necessary employee training. Maintain the City's Policy and Procedures Manual. Also, maintain an Employee
Handbook which contains an abbreviated ready reference of major policies and procedures. Review and revise
job descriptions. Disseminate information to employees through the monthly newsleter. Implement a true
random drug policy for all employees to ensure a drug free workplace. Insure and provide for an Employee
Assistance Program for employees and family members with any mental health and/or stress related problems.
5.00% 5.00% Effective Insurance Plans -Develop and maintain a comprehensive, innovative and effectively managed
insurance benefits plan for all employees and dependents. Provide clear prevention opportunities and
participation options for employees and dependents.
7.50% 10.00% Grants & Suecial Projects-Responsible for quarterly status, reimbursement reports, close out documentation
and federal and state compliance to grantors.
14.50% 13.00% General Accounting -Data entry for general ledger activity for all City operations, bank reconciliations,
preparation of federal, State and local reports, and allocation of charges to City departments. Ensure all
accounting information is entered timely and accurately. Maintain fixed assets records and ensure assets are
recorded and tagged properly. Account for all Capital Projects.
7.50% 14.00% Accounts Payable -Review all requests for payment and prepare checks. Process and pay purchasing card
transactions. Ensure appropriate discounts are taken and invoices are paid prior to due date, audit travel expense
reports and prepare year end 1099's. .
5.00% 5.00% Payroll - Review and process payroll, including benefits, deductions, leave availability, and workers
compensation. Prepare quarterly and annual payroll tax reports and quarterly reports to the workers
compensation insurance carrier. Prepare employee insurance invoices for payment and process year end W-2's.
7.50% 7.00% Budget -Assist the City Manager in preparation of annual budget. Ensure budget is comprehensive as to
communication, coordination and control. Submit final budget to the Government Finance Officers Associatio
Awards Program and quarterly budget amendment packages to the Council.
0.50% 1.00% Risk Management -Ensure that insurance claims are promptly submitted to the insurance carrier. Resolve
minor claims that are lower than deductible limits in a fair and consistent manner.
10.00% 10.00% Auditing and Financial Reporting -Analyze general ledger accounts, develop and prepare subsidiary ledgers
for the annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial
statements. Prepare annual State reports, such as Comptroller's Report, Transportation Report, and othe
complex financial analyses. Invest operating and construction funds. Make debt service payments and record
transactions. Complete the Comprehensive Annual Financial Report and submit to the Government Finance
Officers Association Award Program.
4.00% 10.00% Cash Management -Collect revenues from taxes, intergovernmental revenues, franchise fees, utility taxes,
occupational licenses, parking citations, special assessments, and rentals. Monitor collections as compared to
budget. Invest any available cash balances.
1.00% 4.00% Cellular Phone Maintenance -Monitor use and coordinate repairs and replacements of City cell phones.
o o
6g
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
ADMINISTRATIVE SERVICES BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for Administrative
expenditures of $577,803, a decrease of $85,145 or 14.7%.
compares to
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 505,708 $ 470,194 $ 577,960 $ 499,528 $ 498,465 $ 408,939 $ (89,526)
Operating Expenses 93,649 117,350 82,816 79,015 79,338 83,719 4,381
Capital Outlay - 3,542 - - - - -
Total $ 599,357 $ 591,087 $ 660,776 $ 578,543 $ 577,803 $ 492,658 $ (85,145)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Net decrease due to reduction in force of two employees. $ (89,526)
2. Operating Expenses -Net increase mainly due to a higher cost of consultants $ 4,381
3. Capital Outlay - No capital outlay requested in FY 2009-10 $ -
PERSONAL SERVICES SCHEDULE
POSITION RANGE GRADE
Admin Services Director 79,970 / 144,435 87
Director of Finance 67,708 / 122,288 82
Human Resources Director 67,708 / 122,288 82
Junior Accountant 40,607 / 73,340 39
'Human Resources Technicia n 32,336 / 58,403 33
Accounting Clerk II 26,545 / 47,943 26
Accounting Clerk I 23,581 / 42,589 22
Benefit Specialist 30,797 / 69,219 33
07-08 08-09 09-10 08-09 09-10
0.00 0.00 1.00 $ - $ 88,521
1.00 1.00 1.00 100,000 86,230
1.00 1.00 0.00 79,900 -
1.00 1.00 1.00 58,700 58,665
1.00 1.00 1.00 47,000 47,551
2.00 2.00 1.00 63,600 34,353
1.00 1.00 0.00 27,500 -
1.00 0.00 0.00 - -
$ 376,700 $ 315,320
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
500 500
28,856 24,160
33,948 28,424
49,886 35,763
7,209 3,819
161 115
1,205 838
$ 498,465 $ 408,939
69
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
CAPITAL OUTLAY SCHEDULE
ADMINISTRATIVE SERVICES DEPARTMENT
EXPENDITURES PER FISCAL YEAR
Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL
Server & Operating System for
MUNIS Accounting Software $ - $ 5,000 $ - $ - $ - $ - $ 5,000
$ - $ 5,000 $ - $ - $ - $ - $ 5,000
70
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET'
ADMINISTRATIVE SERVICES DEPARTMENT
Code: 010020
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr
Repuest
PERSONAL SERVICES
511200 Regular Salaries 391,198 356,534 444,734 377,600 376,700 315,320
511300 Temporary Salaries 2,736 0 0 0 0 0
511400 Overtime 348 732 574 500 500 500
512100 FICA Taxes 29,531 26,416 33,052 28,925 28,856 24,160
512225 Deferred Compensation 34,682 31,503 34,465 34,029 33,948 28,424
512301 Group Health Insurance Premium 36,621 42,820 52,821 49,896 49,886 35,763
512305 Dependent Insurance 8,967 10,802 10,609 7,209 7,209 3,819
512309 Employee Assistance Program 180 177 180 161 161 115
512400 Worker's Comp Insurance 1,445 1,210 1,525 1,208 1,205 838
TOTAL PERSONAL SERVICES 505,708 470,194 577,960 499,528 498,465 408,939
OPERATING EXPENDITURES
533100 Professional Services 0 10,650 0 0 0 0
533120 Consultants 0 954 3,449 100 1,578 8,600
533175 Employee Background Testing 11,296 6,580 4,005 1,500 3,000 3,249
533400 Other Contractual Services 1,744 2,469 3,267 2,000 1,750 2,000
533200 Audit Fees 29,705 29,443 31,986 35,950 35,943 34,815
533480 Temporary Employment Services 1,140 0 0 0 0 0
534000 Travel and Per Diem 4,346 4,564 2,134 2,050 2,119 750
534101 Telephone 1,996 1,158 1,587 965 895 550
534105 Cellular Telephone 0 0 369 375 355 370
534110 Internet Access 220 347 366 175 175 120
534120 Postage 2,297 2,084 2,050 2,450 2,050 2,500
534130 Express Mail 131 146 162 225 210 100
534630 R & M -Office Equipment 16,418 38,750 17,739 19,000 19,100 19,450
534700 Printing and Binding 2,386 2,542 2,566 2,325 2,379 2,500
534800 Promotional Activities 552 1,579 923 500 775 775
534910 Clerk of Court Filing Fees 0 0 0 0 0 0
534920 Legal Ads 2,593 1,037 150 500 419 0
535200 Departmental Supplies 6,669 3,774 4,452 3,500 3,500 3,300
535205 Bank Charges 26 (52) 49 100 100 100
535210 Computer Supplies 4,228 3,522 1,931 2,500 1,800 1,225
535230 Small Tools & Equipment 0 127 0 75 0 0
535410 Dues and Memberships 1,410 2,157 1,610 1,500 1,645 1,685
535420 Books and Publications 1,998 2,162 2,366 1,750 650 1,130
535450 Training and Education 4,495 3,356 1,655 1,475 895 500
TOTAL OPERATING EXPENDITURES 93,649 117,350 82,816 79,015 79,338 83,719
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 3,542 0 0 0 0
TOTAL CAPITAL OUTLAY 0 3,542 0 0 0 0
TOTAL ADMINISTRATIVE SERVICES 599,357 591,086 660,776 578,543 577,803 492,658
71
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY OF
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HOME OF PELICAN ISLAND
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72
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management Information Systems Division is responsible for the purchase, operation, and maintenance of
the City's approved hardware and software infrastructure, and either provides or recommends training for its use.
The department also provides support for the Police Department's Records Management System, Growth
Management's Arcview modified GIS system, over 150 microcomputers and printers, hardware and software
support for the City's Internet/intranet Accounts, and maintenance of the City's seven websites and telephone
system.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Upgraded the Building Department IMS system to the latest version of the new IMS system with no
problems or down time.
/ MIS has fought off every attempt to breach our security.
/ MIS has maintained all communications and equipment the City of Sebastian has operated free from
any interruption in services.
/ New Airport Website.
/ New City of Sebastian Website.
/ Set up early voting at City Hall for the Citizens of Sebastian. Set up high speed access to transmit
election results to the Board of Directors.
/ Passed the FDLE state audit confirming our secure transmission of confidential information. The City
of Sebastian is in compliance with all FBI and FDLE regulations.
/ MIS hosted The Indian River County Economic Summit, receiving many written and verbal accolades
and praise.
/ MIS completed testing of Office 2007, operating systems Vista and Windows 7.
/ Completed fiber repair from Wimbrow Drive to the City Garage on Sebastian Blvd.
/ Completed major fiber replacement at the Golf Course.
/ Completed Golf Course computer system from Windows 98 to Windows XP and Server 2003.
/ Completed a City Wide roll out of Office 2003.
/ Assisted and consulted in The LoPresti tenant move to the Airport.
/ Maintained a City Wide Backup to be able to restore any information when needed.
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
- Continue to provide the City of Sebastian and the Police Department with 24/7 coverage.
- Continue to improve customer service.
- Continue to be in compliance with all Microsoft Licensing.
- New enhancements to the City of Sebastian Website.
- New enhancements to the Airport Website.
City Goal: Citywide Infrastructure Improvements:
- Complete the Indian River County Fiber hook up project for the Police Department.
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Workorders Processed 5039 14335 9470 15000 10000
Server Outages Serviced 0 0 0 1 1
Network Outages Serviced 0 0 0 1 1
Phone System Outages Serviced 0 1 0 1 1
User Training hours performed/supported 2200 3500 3200 4000 2500
73
ITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMATION SERVICES
STAFFING NATURE OF ACTIVITY
08/09 09/10
20.00% 15.00% Network Analysis, Design, and Configuration -This includes the assessment of the citys'
current data needs, as well as, projected needs for all software and hardware, and the
documentation of all s stems.
20.00% 20.00% End User Support -This includes hardware troubleshooting and repair, as well as, assisting
users in the use of all data resources.
20.00% 20.00% Network Administration -This includes the daily administration of network resources such as
maintaining user accounts, e-mail accounts, data backup etc...
20.00% 20.00% Division Administration -This includes the functions necessary to support the internal
administrative needs of the MIS division's resources and personnel.
10.00% 10.00% Technolo~y Research and Development -This is the time necessary to research and evaluate
technolo related roducts and services for urchase and im lementation.
10.00% 15.00% Information Services Support -This includes services such as web hosting and cable channel
content that provides Internal and External users access to data and services.
100.00% 100.00%
MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for Management Information Systems is $266,913. This compares to the
2009 projected expenditures of $246,591, an increase of $20,322 or 8.2%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 134,715 $ 189,323 $ 198,088 $ 217,279 $ 212,930 $ 206,855 $ (6,075)
Operating Expenses 10,197 13,636 15,450 34,065 30,861 28,735 (2,126)
Capital Outlay 19,222 19,351 9,329 15,000 2,800 31,323 28,523
Total $ 164,134 $ 222,310 $ 222,868 $ 266,344 $ 246,591 $ 266,913 $ 20,322
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Decrease mainly due to anticipated furlough days $ (6,075)~~
2. Operating Expenses -Net decrease mainly due to a decrease in repair and maintenance of office and
operating equipment $ (2,126)
3. Capital Outlay -Increase due to upgrades of hardware and software $ 28,523
74
CITY OF SEBASTIAN. FLORIDA 2009/2010 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
MANAGEMENT INFORMATION SERVICES
PAY
POSITION RANGE GRADE
MIS Director 62,599 / 113,062 79
Senior System Analyst 36,782 / 66,432 61
Systems Analyst 35,367 / 63,877 60
F/T/E
POSITION YEARS
07-08 08-09 09-10
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
3.00 3.00 3.00
Temporary Salaries
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Projected Adopted
Expenditure Budget
08-09 09-10
$ 75,500 $ 72,016
46,700 45,785
37,000 36,268
$ 159,200 $ 154,069
5,000 5,000
12,561 12,169
14,328 13,866
21,264 21,275
69 69
508 407
$ 212,930 $ 206,855
CAPITAL OUTLAY SCHEDULE
AGEMENT INFORMATION SERVICES
Description
Exchange Connector 2003
HP Procurve Switch
Exchange Server upgrade Cost
Exchange Software Upgrade Cost
Enterprise Server Imaging
OpenScape Xpressions V6
Servers
Phone System Replacement
Disaster Recovery
Symantec ghost Suite 2
Automation for CH25 Broadcast
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL
$ 1,850 $ - $ - $ - $ - $ - $ 1,850
8,716 - - - - - $ 8,716
7,910 - - - - - $ 7,910
12,847 - - - - - $ 12,847
- 1,557 1,557 1,557 - - $ 4,671
- 12,416 - - - - $ 12,416
- 10,000 10,000 10,000 10,000 10,000 $ 50,000
- - - - 75,000 - $ 75,000
- 9,300 9,300 - - - $ 18,600
- 5,000 - - - - $ 5,000
- 30,000 20,000 - - - $ 50,000
I Total $ 31,323 $ 68,273 $ 40,857 $ 11,557 $ 85,000 $ 10,000 $ 247,010
75
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
MANAGEMENT INFORMATION SYSTEMS
Code: 010021
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 100,789 137,361 141,232 159,800 159,200 154,069
511300 Temporary Salaries 3,160 9,637 9,041 5,000 5,000 5,000
511400 Overtime 0 0 3,841 0 0 0
512100 FICA Taxes 7,723 10,983 11,609 12,607 12,561 12,169
512225 Deferred Compensation 8,574 11,726 11,662 14,382 14,328 13,866
512301 Group Health Insurance Premium 10,962 15,701 17,965 21,268 21,264 21,275
512305 Dependant Health Ins Premium 3,010 3,408 2,081 3,642 0 0
512309 Employee Assistance Program 54 65 63 69 69 69
512400 Worker's Comp Insurance 443 442 594 511 508 407
TOTAL PERSONAL SERVICES 134,715 189,323 198,088 217,279 212,930 206,855
OPERATING EXPENDITURES
533120 Consultants 0 180 405 100 0 0
534000 Travel and Per Diem 172 113 137 250 200 0
534101 Telephone 572 536 484 7,580 7,260 7,480
534105 Cellular Phone 1,569 1,481 1,191 1,125 1,060 1,100
534110 Internet Access 1,208 1,489 2,197 2,410 2,325 2,325
534120 Postage 14 28 24 100 100 100
534130 Express Mail 98 30 199 150 200 150
534630 R & M -Office Equipment 706 6,164 753 3,500 3,455 4,255
534640 R & M-Operating Equipment 0 590 4,429 13,500 10,900 5,500
535200 Departmental Supplies 207 381 374 250 250 700
535210 Computer Supplies 4,632 1,482 4,593 4,000 4,070 5,000
535230 Small Tools and Equipment 316 135 43 100 291 100
535410 Dues and Memberships 271 262 125 500 250 275
535420 Books and Publications 58 340 0 250 250 250
535450 Training and Education 375 426 496 250 250 1,500
TOTAL OPERATING EXPENDITURES 10,197 13,636 15,450 34,065 30,861 28,735
CAPITAL OUTLAY
606400 Vehicles and Equipment 19,222 19,351 9,329 15,000 2,800 31,323
TOTAL CAPITAL OUTLAY 19,222 19,351 9,329 15,000 2,800 31,323
TOTAL MANAGEMENT
INFORMATION SYSTEMS DIVISION 164,134 222,310 222,868 266,344 246,591 266,913
76
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGEI'~
GROWTH MANAGEMENT DEPARTMENT
The Growth Management Department provides proactive planning to facilitate quality development. The
department provides technically sound and professional guidance to the City Council, the City Manager, the
Planning and Zoning Board, as well as various boards and committees. The Growth Management department
also provides comprehensive planning, community development, redevelopment, code enforcement guidance
and economic development activities.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Processed letters to FEMA requesting modification to the flood zone maps.
/ Participating with design, permitting and construction for the Main Street Boat Ramp Renovation
/ Obtained the Tree City USA recertification for the 10"' year
/ Completed updates to the Comprehensive Plan
/ Participant in the MPO -North County Greenways plan
/ Proposed several land development code modifications
/ Applied for $3.2 million in funding from the Florida Communities' Trust for the Stan Mayfield
Working Waterfronts Program grant.
FISCAL YEAR 2010 GOALS AND OBJECTIVES
- Prepare Land Development Code modifications based up the new Comprehensive Plan Elements
- Provide Staff assistance to CRA and assist in redevelopment efforts
- Continue working with State and Federal agencies for development of the working waterfront
- Continue providing sound technical and professional interpretation of the Land Development Code for
future developments
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Total major & minor site plan reviews 32 40 17 20 25
Preliminary/final plat approvals 8 12 4 5 6
Application requests processed 140 159 100 100 120
Total permits (temporary) issued 18 31 37 40 42
Division of a single lot 18 5 2 4 6
Land use and zoning change requests 2 2 2 2 2
Annexation Requests 2 2 2 2 4
Flood Zone determinations 175 130 120 125 140
Site Plan inspections 48 47 41 45 50
Occupational Licenses processed and issued 1,300 1,746 1,807 N/A N/A
Land Development Code amendments 2 4 4 4
Model home conditional use approvals N/A 12 13 13 15
Preocessing time for site plans (month) N/A 6 6 3 2
77
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE GROWTH MANAGEMENT DEPARTMENT
STAFFING NATURE OFACTIVITY
08/09 09/10
25.00% 20.00% Public Assistance -Provide zoning and other regulatory information to the public and work with
the public to assure that development is of the highest quality and that all development proposals
are consistent with City Regulations.
35.00% 25.00% Informal Site Plans/Commercial Variances -Work with citizen groups to provide public inpu
and recommendation to the City Council. These include the Planning and Zoning Board and
other committees and taskforce groups that may be required from time to time. Implement policy
issues that Council has recommended or mandated.
10.00% 10.00% Comprehensive Planning - Manage, interpret, evaluate, update, and implement the
Comprehensive Plan and other land use, development and preservation plans for the City.
5.00% 10.00% General Administrative -Research various miscellaneous topics and gather information fo
other agencies and/or other departments, including code enf.
5.00% 15.00% Economic Development - Provide proper direction and guidance for continued
positive/controlled economic growth.
5.00% 20.00% Community Redevelopment - Implementation of stated goals within the Community
Redevelopment Master Plan and consistent with objectives outlined by the City Council.
10.00% 0.00% Code Administration - Ensure proper guidance and direction is given in order to enforce the
intent of all applicable City codes.
0.00% 0.00% Business Tax - Approve and issue occupational licenses and maintain database.
5.00% 0.00% Code Enforcement -Addressing code violations and enforcing community standards to address
properties that are not in compliance.
100.00% 100.00%
78
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET'
GROWTH MANAGEMENT DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for Growth Management is $437,156. This compares to the 2008-2009 projecte
expenditures of $383,362, an increase of $53,794 or 14.0%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 234,664 $ 314,240 $ 344,247 $ 366,446 $ 366,952 $ 372,436 $ 5,484
Operating Expenses 22,376 32,143 35,844 16,410 16,410 64,720 48,310
Capital Outlay - 32,810 2,425 - - - -
Total $ 257,040 $ 379,193 $ 382,517 $ 382,856 $ 383,362 $ 437,156 $ 53,794
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Increase mainly due to the transfer executive assistant from City Attorney's division $ 5,484
2. Operating Expenses -Net increase mainly due to the requirement of the Comp Plan E.A.R. $ 48,310
3. Capital Outlay - No capital outlay requested for FY 2009-10 $ -
PERSONAL SERVICES SCHEDULE
GROWTH MANAGEMENT DEPARTMENT
F/T/E
PAY POSITION YEARS
POSITION RANGE GRADE 07-08 08-09 09-10
Growth Management Director 65,104 / 123,464 81 1.00 1.00 1.00
Growth Management Manager 43,030 / 89,967 67 1.00 1.00 1.00
Environmental Planner 39,783 / 79,218 64 1.00 1.00 1.00
Adminstrative Assistant 35,367 /67,071 60 0.00 1.00 1.00
Zoning Technician 30,797 / 61,323 33 1.00 1.00 1.00
Local Business Tax Specialist 26,545 / 59,662 26 1.00 0.00 0.00
i 5.00 5.00 5.00
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Projected Adopted
Expenditure Budget
08-09 09-10
$ 85,300 $ 81,841
69,200 67,922
42,000 41,494
35,000 40,551
42,500 45,330
$ 274,000 $ 277,138
1,500 1,500
21,076 21,316
24,795 25,077
33,566 35,532
11,025 11,021
110 115
880 737
$ 366,952 $ 372,436
79
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GROWTH MANAGEMENT DEPARTMENT
Code: 010080
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 176,555 236,601 255,930 273,400 274,000 277,138
511400 Overtime 2,812 2,119 1,617 1,500 1,500 1,500
512100 FICA Taxes 12,977 17,296 18,683 21,029 21,076 21,316
512225 Deferred Compensation 15,137 20,912 23,179 24,741 24,795 25,077
512301 Group Health Insurance Premium 18,450 27,006 32,937 33,743 33,566 35,532
512305 Dependant Health Ins Premium 7,969 9,522 10,923 11,045 11,025 11,021
512309 Employee Assistance Program 86 108 111 109 110 115
512400 Worker's Comp Insurance 678 677 867 879 880 737
TOTAL PERSONAL SERVICES 234,664 314,240 344,247 366,446 366,952 372,436
OPERATING EXPENDITURES
533120 Consultants 0 1,022 15,000 0 0 50,000
533400 Other Contractual Services 0 2,438 2,000 0 0 0
533480 Temporary Employment Services 0 791 0 0 0 0
534000 Travel and Per Diem 1,999 2,375 1,073 1,200 1,000 900
534101 Telephone 880 1,004 807 500 500 460
534105 Cellular Telephone 407 775 748 750 750 690
534110 Internet Services 80 130 153 160 160 160
534120 Postage 3,964 3,458 1,946 500 900 500
534130 Express Mail 96 29 145 100 200 100
534620 R & M-Vehicles 204 677 390 250 100 200
534630 R & M-Office Equipment 3,150 4,831 3,382 3,000 3,000 2,700
534700 Printing and Binding 508 760 812 400 400 360
534920 Legal Ads 3,174 4,297 3,033 3,200 3,200 3,200
535200 Departmental Supplies 2,302 2,633 2,536 1,500 1,500 1,350
535210 Computer Supplies 2,939 3,719 1,083 2,000 2,000 1,800
535230 Small Tools and Equipment 32 199 13 100 100 0
535260 Gas and Oil 70 287 1,230 600 600 500
535410 Dues and Memberships 723 489 603 650 650 600
535420 Books and Publications 926 1,279 280 500 450 400
535450 Training and Education 920 950 610 1,000 900 800
TOTAL OPERATING EXPENDITURES 22,376 32,143 35,844 16,410 16,410 64,720
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 32,810 2,425 0 0 0
TOTAL CAPITAL OUTLAY 0 32,810 2,425 0 0 0
TOTAL GROWTH MANAGEMENT 257,040 379,193 382,516 382,856 383,362 437,156
80
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
The Fiscal Year 2009-2010 Adopted budget for Police Department as a whole is $4,647,459. This compares to the 20
projected expenditures of $4,750,335, a decrease of $102,876 or 2.2%.
Amended Projected Adopted
FY OS-06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 FY 09/10
Actual Actual Actual Budget Expenditures Budget Difference
1 Services $3,378,117 $4,189,082 $4,183,352 $4,352,783 $4,317,554 $4,250,025 $ (67,529)
ng Expenses 432,530 488,750 494,187 438,548 421,471 397,434 (24,037)
Outlay 255,233 308,247 73,282 37,688 11,310 - (11,310)
$4,065,880 $4,986,078 $4,750,821 $4,829,019 $4,750,335 $4,647,459 $ (102,876)
al Year 2009-10 Adopted Budget:
or Current Level Changes from
al Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Net decrease mainly due to the elimination of the Deputy Chief position. $ (67,529)
2. Operating Expenses - Decrease due to overall decrease in operating expenses. $ (24,037)
3. Capital Outlay - No Capital Outlay Requested for FY 09/10 $ (11,310)
Sebastian Police Department Cost Allocation
Dispatch
10% ~ ~~
Code Enforcement
3%
Police
Administration
~ 12%
Investigations
20%
Police Operations
55%
81
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CONSOLIDATED POLICE DEPARTMENT
2006 2007 2008 2009 2009 2010
Actual Actual Actual Budget Projected Budget
POLICE DEPARTMENT -ADMINISTRATION
PERSONAL SERVICES $ 775,583 $ 993,426 $ 864,466 $ 833,591 $ 795,560 $ 410,987
OPERATING EXPENDITURES 78,917 98,073 96,942 139,843 134,954 131,360
CAPITAL OUTLAY 2,551 1,407 16,783 - - -
TOTAL $ 857,051 $ 1,092,905 $ 978,191 $ 973,434 $ 930,514 $ 542,347
POLICE DEPARTMENT -OPERATIONS
PERSONAL SERVICES $ 1,641,776 $ 2,047,576 $ 2,133,640 $ 2,337,778 $ 2,392,709 $ 2,406,001
OPERATING EXPENDITURES 203,562 240,292 244,162 182,612 171,643 152,639
CAPITAL OUTLAY 201,740 260,340 36,232 22,688 - -
TOTAL $ 2,047,077 $ 2,548,209 $ 2,414,034 $ 2,543,078 $ 2,564,352 $ 2,558,640
POLICE DEPARTMENT -DETECTIVE
PERSONAL SERVICES $ 507,522 $ 605,435 $ 613,450 $ 571,069 $ 528,478 $ 833,218
OPERATING EXPENDITURES 101,933 105,502 115,587 90,893 89,109 89,219
CAPITAL OUTLAY 43,744 25,980 1,700 5,000 5,000 -
TOTAL $ 653,198 $ 736,916 $ 730,737 $ 666,962 $ 622,587 $ 922,437
POLICE DEPARTMENT -DISPATCH
PERSONAL SERVICES $ 318,741 $ 375,306 $ 456,751 $ 490,241 $ 481,297 $ 482,826
OPERATING EXPENDITURES 29,072 24,100 14,756 3,690 3,763 3,369
CAPITAL OUTLAY 2,140 20,520 1,140 10,000 6,310 -
TOTAL $ 349,953 $ 419,926 $ 472,647 $ 503,931 $ 491,370 $ 486,195
POLICE DEPARTMENT -CODE ENFORCEMEN
PERSONAL SERVICES $ 134,495 $ 167,339 $ 115,045 $ 120,104 $ 119,510 $ 116,993
OPERATING EXPENDITURES 19,047 20,783 22,740 21,510 22,002 20,847
CAPITAL OUTLAY 5,058 - 17,427 - - -
TOTAL $ 158,601 $ 188,121 $ 155,212 $ 141,614 $ 141,512 $ 137,840
TOTALS
PERSONAL SERVICES $ 3,378,117 $ 4,189,082 $ 4,183,352 $ 4,352,783 $ 4,317,554 $ 4,250,025
OPERATING EXPENDITURES 432,530 488,750 494,187 438,548 421,471 397,434
CAPITAL OUTLAY 255,233 308,247 73,282 37,688 11,310
TOTAL $ 4,065,880 $ 4,986,078 $ 4,750,821 $ 4,829,019 $ 4,750,335 $ 4,647,459
The Police Department 2010 Budget for Personal Services reflects a reduction of one position as a result
of the retirement of the Police Chief. Division amounts for the 2010 Budget were affected by the
elimination of the Support Division, whose personnel are now shown in the Administration Division and
the movement of the Community Policing Officer and School Crossing Guards from Administration to the
Detective Division. The respective operating expenditure accounts have been adjusted accordingly.
82
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
POLICE ADMINISTRATION
The Police Administrative Division includes the office of the Chief, Professional Standards, Accreditation, Alarm
Administration, Records and Staff Inspections. This division coordinates the efforts of the division commanders,
oversees the budgets, reviews internal investigations and background investigations for new employees and is
responsible for strategic planning.
FISCAL YEAR 2008/2009 ACCOMPLISHMENTS
/ Developed new schedules to better utilize available personnel
/ Reorganized department structure for better coordination of efforts and better supervision
/ Provided training to enhance the capabilities of supervisors and managers
/ Achieved State reaccreditation status
/ Establish 2 neighborhood watch programs
/ Supported the Police Volunteer Unit
/ Investigated reported misconduct of employees
/ Supervised and reviewed the hiring of potential new employees
/ Maximized in-house training with limited resources
FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
- Conduct one citizens academy class
- Maintain accreditation through staff inspections
- Store and dispose of records in accordance with public records retention laws
- Provide information and reports to the public in a timely manner
- Provide FDLE &UCR reports as required
- Provide fingerprinting service to the public at least two days per week
- Enhance staff inspections
- Establish a form of Comp Stat
- Advance our Community Policing concepts
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Civic meetings attended 8 9 12 8 12
Policies reviewed 60 60 60 60 60
Unit staff meetings attended 12 12 14 10 12
Senior staff meetings attended 36 38 40 40 40
Staff inspections performed 6 9 5 10 12
Computerized statistical reviews 6 8 3 12 12
Crime Prevention Information needs 3 8 8 12 0
Youth & Bike Safety Events 3 9 2 IS 0
Community Events 4 6 5 8 6
Background Investigations 25 25 15 12 0
Recruitment Functions 4 6 4 10 2
Training Assistance 5 6 5 5 4
Internal Investigations 3 2 2 3 3
Conduct 40 hrs of training for officers 36 43 42 50 0
Conduct training for civilian employees 20 25 15 40 0
Recruiting and promotional Activities 2 2 3 4 0
Number of citations processed 2402 2784 1529 2923 3000
Number of warnings processed 3050 4416 2900 4636 4500
Number of reports processed 2211 1845 2476 1937 2000
Number of parking citations processed 390 280 60 294 300
Number of trespass warnings processed 70 79 1 16 84 90
Fingerprints taken N/A 304 220 319 320
Statistical reports completed N/A 35 35 36 35
83
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE POLICE ADMINISTRATION
STAFFING NATURE OFACTIVITY
08/09 09/10
8.33% 30.00% General Management -Direct department, develop and expand citizen involvement and public
education. Meet with civic groups, media, and other public and private groups. General
11.67% 0.00% Training -Maintain Training and Professional Development Programs.
1.34% 10.00% Professional Standards -Oversee all internal affairs investigations and conduct two staf
inspections during the year. Oversee all background investigations. Insure that accreditatio
standards are followed and documented.
1.67% 0.00% Dispatch/Communications - Continue to develop procedures and training personnel to
im lement a 911 PSAP.
3.33% 0.00% CAD & RMS Updates (09/10 transferred to Support Division).
1.67% 0.00% Community Relations -Provide full police services to the Community. Conduct security
surveys. Coordinate Community Service Volunteer Program. Coordinate public service meth
segments. Provide commercial and residential security training sessions.
4.17% 0.00% Community Policing -Prepare and implement public assistance/community policing initiatives.
1.67% 0.00% Crime Prevention -Coordinate with City Agencies and other law enforcement agencies to reduce
criminal activities
0.83% 0.00% Security Surveys -Provide commerical and residential security training sessions. 09/10
3.33% 0.00% Background investigation
1.50% 5.00% Staff Inspections
0.83% 0.00% Internal Affairs
5.50% 0.00% Computer Aided Dispatch (CAD) & Records Management
4.17% 0.00% Recruiting and Hiring
25.00% 20.00% Records Management - Processing, distributing and entering incident reports, citations,
warnings, parking tickets, trespass warnings, and other related records management for the
10.00% 10.00% Citizen Requests -Respond to citizen and agency requests for incident reports, accident reports,
and local checks by fax, mail or phone. Providing officers with information when requested,
signing for, processing and entering subpoenas. Providing records information to citizens in
5.00% 10.00% Reporting -Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update
pin map.
2.50% 5.00% Fingerprinting -Fingerprint residents when requested.
7.50% 10.00% Administrative -Mail correspondence to housewatch participants and to program donors, collec
co fees, si noff citation fees and alarm fees.
100.00% 100.00%
84
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
POLICE ADMINISTRATION BUDGET SUMMARY
Fiscal Year 2009-2010 adopted budget for Police Administration is $542,347. This compares to the 2008-2009
ected expenditures of $930,514, a decrease of $388,167 or 41.7%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09/10
Actual Actual actual Budget Expenditures Budget Difference
Personal Services $ 775,583 $ 993,426 $ 864,466 $ 833,591 $ 795,560 $ 410,987 $ (384,573)
Operating Expenses 78,917 98,073 96,942 139,843 134,954 131,360 (3,594)
Capital Outlay 2,551 1,407 16,783 - - - -
Total $ 857,052 $ 1,092,906 $ 978,192 $ 973,434 $ 930,514 $ 542,347 $ (388,167)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 projected expenditures: Difference
1. Personal Services -Decrease mainly due transfer of personnel to other divisions and elimination of Deputy Chief
$ (384,573)
Operating Expenses -Net decrease mainly due to the transfer of training & education expenses to the investigative
ision $ (3,594)
Capital Outlay - No approved capital outlay for FY 2009-2010 $ -
PERSONAL SERVICES SCHEDULE
POSITION
Chief of Police
Deputy Chief of Police
Lieutenant
Administrative Assistant
Records Specialist II
Community Policing Officer
Clerical Assistant II
Clerical Assistant II
Clerical Assistant I
Crossing Guards Temp
PAY
RANGE GRADE
73,233 / 132,266 85
60,926 / 110,039 77
57,428 / 103,722 74
28,196 / 59,662 29
28,196 / 59,662 29
37,148 /83,494 27
24,252 / 54,508 23
24,252 / 54,508 23
22,909 / 51,490 21
POSITION YEARS
07-08
1.00
0.00
2.00
1.00
1.00
1.00
2.00
0.00
1.00
4.00
13.00
08-09
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
0.00
4.00
13.00
09-10
1.00
0.00
0.00
1.00
1.00
0.00
1.00
2.00
0.00
0.00
6.00
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Pension
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Expenditure
08-09
$ 108,000
94,500
94,500
53,500
32,000
58,000
29,500
68,040
44,000
$ 582,040
3,000
44,921
2,160
27,027
44,707
57,818
19,651
207
14,029
$ 795,560
Budget
09-10
$ 93,316
52,960
31,497
28,623
77,771
$ 284,167
3,000
22,008
520
17,177
16,984
49,753
11,551
138
5,689
410,987
85
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
POLICE ADMINISTRATION (RECORDS DIVISION)
Code: 010041 (0100481
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 461,895 522,101 494,601 548,550 538,040 284,167
511300 Temporary Salaries 24,931 43,311 43,452 44,000 44,000 0
511400 Overtime 6,766 8,539 6,114 5,000 3,000 3,000
512100 FICA Taxes 37,230 42,691 40,211 45,878 44,921 22,008
512215 Clothing Allowance 2,160 2,032 2,160 2,160 2,160 520
512225 Deferred Compensation 23,891 25,758 24,005 27,225 27,027 17,177
512250 Chapter 185 Retirement 143,390 259,466 158,588 53,607 44,707 16,984
512301 Group Health Insurance Premium 46,830 55,027 56,923 66,794 57,818 49,753
512305 Dependant Health Ins Premium 14,627 20,356 23,262 26,141 19,651 11,551
512309 Employee Assistance Program 225 223 199 207 207 138
512400 Worker's Comp Insurance 13,638 13,920 14,950 14,029 14,029 5,689
TOTAL PERSONAL SERVICES 775,583 993,426 864,466 833,591 795,560 410,987
OPERATING EXPENDITURES
533100 Professional Services 0 0 2,212 0 0 0
533400 Other Contractual Services 722 9,395 750 9,000 16,912 0
533415 Janitorial Services 10,800 13,375 19,500 19,500 19,500 19,500
534000 Travel and Per Diem 2,379 2,257 5,391 5,000 5,000 0
534101 Telephone 2,969 1,093 4,501 11,100 10,620 10,700
534105 Cellular Telephone 2,263 2,166 1,940 1,873 1,480 1,030
534110 Internet Services 380 303 350 295 977 1,000
534115 On-line Services 0 0 0 0 0 0
534120 Postage 1,321 1,333 1,279 1,120 1,120 1,120
534310 Electric 7,467 7,548 5,395 36,340 36,600 35,600
534320 Water/Sewer 544 447 447 2,780 2,780 2,850
534500 Insurance 6,864 0 105 210 105 8,000
534620 R & M-Vehicles 2,864 5,805 2,609 1,250 1,000 1,000
534630 R & M -Office Equipment 281 4,819 0 400 0 25,760
534640 R & M-Operating Equipment 20 0 13,742 400 0 200
534650 R & M-Radio 440 591 301 850 275 200
534800 Promotional Activities 1,441 2,436 1,856 1,000 500 300
534820 Designated Expenditure (Greer Donation) 1,187 12,090 618 20,400 20,000 10,000
535200 Departmental Supplies 10,459 9,710 9,102 8,500 3,500 3,500
535210 Computer Supplies 4,683 2,653 3,973 2,450 800 1,000
535230 Small Tools and Equipment 1,913 2,055 707 1,900 500 500
535260 Gas and Oil 13,257 10,576 10,170 9,300 8,285 7,000
535270 Uniforms and Shoes 1,139 1,684 2,177 1,900 600 600
535275 Safety Equipment 293 0 84 0 100 100
535410 Dues and Memberships 684 1,252 1,128 1,025 1,300 1,300
535420 Books and Publications 53 1,869 0 250 0 100
535450 Training and Education 4,351 4,615 8,605 3,000 3,000 0
535710 NoAd Valorem Taxes 142 0 0 0 0 0
TOTAL OPERATING EXPENDITURES 78,917 98,073 96,942 139,843 134,954 131,360
CAPITAL OUTLAY
606400 Vehicles and Equipment 2,551 1,407 16,783 0 0 0
TOTAL CAPITAL OUTLAY 2,551 1,407 16,783 0 0 0
TOTAL POLICE ADMINISTRATION 857,052 1,092,905 978,191 973,434 930,514 542,347
86
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
POLICE OPERATIONS DIVISION
The Operations Division is the most visible component of the police department and is tasked with around the clock
service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating
laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering
calls for service and patrolling within the city limits. The operations division is comprised of four squads of S sworn
personnel, four K-9 teams, a marine officer, two motorcycle officer's and as extra duties several officers are also
part of the SRT (special response team). SRT is responsible for serving high risk warrants, handling barricaded
subjects, or any other special incidents requiring highly trained and equipped personnel.
FISCAL YEAR 2008/2009 ACCOMPLISHMENTS
/ Reorganized personnel and assets to provide better service to the community through directed patrol.
/ Increased K-9 unit to four K-9 teams.
/ Continued advanced and professional development training department wide.
/ Maintained the community policing philosophy in daily operations.
FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES
City goal: Quality of Life
- Continue patrolling the city limits to deter criminal activity and ensure safety to the citizens.
- Continue to enforce laws and maintain a community policing philosophy
- Continue to encourage and offer advanced training within all operations division.
PERFORMANCE MEASURES
Performance Indicators Actual
2004/2005 Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Traffic Stops 4,822 5,400 6,705 4,335 6,800 4,551
Officer Initiated Activity 26,557 20,000 26,054 23,864 27,000 25,057
Traffic Enforcement 339 270 178 225 300 236
Parking Enforcement 902 400 788 330 500 346
Alarms 680 750 612 623 600 654
Written Warnings Traffic Stops 3,928 2,550 4,318 2,900 4,300 3,045
Calls for Service 35,762 N/A 37,527 35,004 40,000 36,754
Vehicle check points 5 3 5 2 4 3
Buckle up and DUI enforcement waves 4 3 4 3 4 3
K-9 usage reports 138 75 152 148 135 155
K-9 training days 43 45 45 52 45 52
Child safety seat programs 24 2 8 44 20 46
Boat safety inspections 111 15 25 38 250 39
87
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDG ET DESCRIPTION FOR THE POLICE OPERATIONS DIVISION
STAFFING NATURE OFACTIVITY
08/09 09/10
15.00% 15.00% Calls for Service -respond to estimated 38,000 - 40,000 calls for service.
11.00% 15.00% Traffic Stops and Citations -Conduct an estimated 6,000 traffic stops and issue an estimated
2 500 citations and 3 500 warnin s.
1.00% 3.50% Investigations -Conduct vehicle crash investigations.
9.00% 5.00% Criminal Transaortation -Transport arrested adults and juveniles to respective detention
facilities.
1.50% 1.50% Trainine and Professional Development - Provide a minimum of 40 hours of training to all
members of the division.
12.50% 30.00% Patrol and Crime Prevention -Maintain patrol logs and direct patrols to reduce opportunistic
crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in tas
force operations.
20.00% 10.00% K-9 Unit -Responsible for directed patrol and request for officer assists.
20.00% 10.00% Motorcycle/Traffic Unit -Criminal and non-criminal traffic law enforcement and
accident investigations
10.00% 10.00% Marine Unit -Patrol waterways, enforce marine laws and perform water rescues.
100.00% 100.00%
POLICE OPERATIONS DIVISION BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for Police Operations Division is $2,558,640. This compares to the 2008-2009 projected
expenditures of $2,564,352, a decrease of $5,712 or .22%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 1,641,776 $ 2,047,576 $ 2,133,640 $ 2,337,778 $ 2,392,709 $ 2,406,001 $ 13,292
Operating Expenses 203,562 240,292 244,162 182,612 171,643 152,639 (19,004)
Capital Outlay 201,740 260,340 36,232 22,688 0 0 0
Total $ 2,047,078 $ 2,548,208 $ 2,414,033 $ 2,543,078 $ 2,564,352 $ 2,558,640 $ (5,712)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Net increase annual salary increases for PBA employees per the PBA Union Contract $ 13,292
2. Operating Expenses -Net decrease mainly due to a decrease of repair and maintenance of vehicles $ (19,004)
3. Capital Outlay - No approved Capital Outlay for FY 2009-2010 $ -
88
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE OPERATIONS DIVISION
POSITION
Captain
Sergeants
Officers
Officer -Motorcycle Patrol
Officer - K-9
Officer -Marine Patrol
Part-time Officer
F/T/E Projected Adopted
PAY POSITION YEARS Expenditure Budget
RANGE GRADE 07-08 08-09 09-10 08-09 09-10
52,089 / 103,722 74 0.00 0.00 1.00 $ - $ 90,714
52,089 / 103,722 74 1.00 1.00 0.00 94,800 -
46,940 / 105,594 30 4.00 4.00 4.00 305,500 319,326
37,148 / 83,494 27 19.00 18.00 18.00 766,600 781,843
37,148 / 83,494 27 2.00 2.00 2.00 90,500 91,543
37,148 / 83,494 27 2.00 4.00 4.00 183,500 187,836
37,148 / 83,494 27 1.00 1.00 1.00 72,500 74,343
0.50 0.50 0.00 5,550 -
29.50 30.50 30.00
Overtime
FICA Taxes
Clothing Allowance
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$1,518,950 $1,545,605
165,000 130,800
130,445 129,484
15,660 16,200
303,790 303,429
180,150 206,457
31,400 31,854
638 691
46,676 41,481
$2,392,709 $2,406,001
89
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
POLICE OPERATIONS (SPECIAL OPERATIONS & ROAD PATROL)
Code: 010043 (010040)
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 1,073,192 1,316,426 1,388,775 1,513,400 1,513,400 1,545,605
511300 Temporary Salaries 24,735 35,949 2,232 8,000 5,550 0
511400 Overtime 116,727 143,848 146,885 130,800 165,000 130,800
512100 FICA Taxes 77,977 95,724 116,702 128,236 130,445 129,484
512215 Clothing Allowance 11,138 12,510 15,436 16,085 15,660 16,200
512250 Chapter 185 Retirement 154,187 191,580 201,057 268,501 303,790 303,429
512301 Group Health Insurance Premium 107,072 151,552 183,427 204,071 180,150 206,457
512305 Dependant Health Ins Premium 27,908 43,234 25,418 21,318 31,400 31,854
512309 Employee Assistance Program 568 639 657 668 638 691
512400 Worker's Comp Insurance 48,272 56,114 53,051 46,699 46,676 41,481
TOTAL PERSONAL SERVICES 1,641,776 2,047,576 2,133,640 2,337,778 2,392,709 2,406,001
OPERATING EXPENDITURES
533500 Investigations 0 0 0 0 75 0
534000 Travel and Per Diem 10,545 10,470 0 0 0 0
534101 Telephone 1,487 1,049 4,000 0 0 0
534105 Cellular Telephone 1,218 1,527 2,071 1,872 2,400 2,100
534110 Internet Access 8,103 8,088 7,695 5,925 4,300 4,000
534120 Postage 0 0 163 0 800 600
534310 Electric 17,174 21,857 17,384 0 0 0
534320 Water/Sewer 1,252 1,325 1,439 0 0 0
534610 R& M-Buildings 0 3,227 0 0 0 0
534620 R & M-Vehicles 23,777 29,122 25,129 5,000 21,638 6,189
534630 R & M -Office Equipment 0 6,498 1,988 4,500 2,050 2,000
534640 R & M-Operating Equipment 20,319 19,699 22,553 12,400 12,400 12,000
534650 R & M-Radio 3,303 3,964 1,212 1,000 1,262 950
534810 K-9 Expenditures 2,328 1,287 4,040 0 2,736 0
534800 Promotional Activities 0 0 99 0 0 0
535200 Departmental Supplies 10,964 15,015 13,732 10,000 15,054 12,000
535210 Computer Supplies 2,222 3,175 1,948 4,400 1,008 1,500
535230 Small Tools and Equipment 3,791 5,397 2,205 2,500 2,500 2,400
535260 Gas and Oil 69,756 85,767 116,929 115,315 85,000 90,000
535270 Uniforms and Shoes 19,404 13,449 20,123 18,000 18,000 17,000
535275 Safety Equipment 244 594 363 550 1,270 750
535410 Dues and Memberships 180 380 674 0 0 0
535420 Books and Publications 467 1,121 415 1,150 1,150 1,150
535450 Training and Education 7,028 7,281 0 0 0 0
TOTAL OPERATING EXPENDITURES 203,562 240,292 244,162 182,612 171,643 152,639
CAPITAL OUTLAY
606400 Vehicles and Equipment 201,740 260,340 36,232 22,688 0 0
TOTAL CAPITAL OUTLAY 201,740 260,340 36,232 22,688 0 0
TOTAL POLICE OPERATIONS DIVISION 2,047,078 2,548,208 2,414,034 2,543,078 2,564,352 2,558,640
90
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
POLICE DETECTIVE DIVISION
The Police Detective Division is under the supervision of a sergeant and is staffed by three (3) sworn investigators,
an Evidence Technician and a School Resource Officer. Two of the investigators are assigned to cases involving
crimes against persons, crimes against property and general investigations, and one detective works narcotic and
vice investigations. The Evidence Technician is the custodian of the evidence/property room and processes crime
scenes for evidence. The School Resource Officer will teach DARE, GREAT, and investigate all school related
crimes.
FISCAL YEAR 2008/2009 ACCOMPLISHMENTS
/ Obtained 65 warrants, made 30 felony arrests and 9 misdemeanor arrest as of reporting date.
/ 399 cases were assigned, 214 cleared, and 560 reports/supplements written as of reporting date.
/ All the detectives received formal training.
FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
- Continue to professionally investigate cases with diligence and efficiency, thus ensuring appropriate closure
- Continue to provide quality educational courses for staff to update investigative skills
- Continue to maintain a case management system efficiently.
- Promptly return all citizens phone calls.
- Continue to maintain contact with victims, ensuring they are kept abreast of case progress and informed of
their rights as victims.
- The School Resource Officer will teach DARE in the two elementary schools, GREAT in the middle school,
and RAD-KID programs when possible.
- Gather Intelligence from sources and disseminate where needed
- Maintain evidence and property in an accredited acceptable manner.
PERFORMANCE MEASURES
Performance Indicators Actual
2004/2005 Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Burglary Investigations 217 146 192 190 201 200
Assault Investigations 211 246 283 245 297 300
Sexual Assault Investigations 7 8 7 18 7 9
Vehicle Theft Investigation 28 19 15 19 15 20
Robbery Investigations 4 5 5 4 5 5
Larceny Investigations 349 385 578 678 606 700
Juvenile Arrests 58 73 48 125 50 100
Murder/Attempted Murder Investigations 0 1 0 0 0 0
DARE Programs 349 385 578 20 2 2
GREAT Programs 58 73 48 13 1 1
RAD-KIDS Programs 0 1 0 31 1 5
91
CITY OF SEBASTIAN. FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDG ET DESCRIPTION FOR THE POLICE DETECTIVE DIVISION
STAFFING NATURE OF ACTIVITY
08/09 09/10
Investigations - Investigate reported criminal offenses, complete reports on same, conduc
32.50% 32.00% interviews, review and assist in the prosecution of suspects.
5.00% 10.00% On Scene Investigations -Perform on-scene investigations and process crime scenes.
Court Assistance - Obtainin warrants State Attorney's Office depositions and appear in court.
g '
5.00% 5.00%
5.00% 10.00% Investigations Assistance -Assist Uniform Division and other agencies with investigations.
2.50% 5.00% Training and Professional Development.
D.A.R.E. -provides students with structured classroom instruction on drug resistance and education,
20.00% 20.00% as well as promotes social interaction and reward for good behavior for fifth grade students.
School Resource Officer Program -Provides onsite school safety and guidance to the facility,
5.00% 5.00%
students, teachers and arents.
G.R.E.A.T. Program -Teaches gang resistance through education and training. Educational aspect
15.00% 8.00% of program involve crime impact on victims, neighborhoods, cultural sensitivity/prejudice, conflic
resolution and oal settin .
5.00% 0.00% Life Skills - D.A.R.E. like program designed and targeted to third grade students.
RAD-KIDS- Teaches elementary age student to resist agression defensively. This course is taugh
5.00% 5.00% after school hours, and is geared to reduce/prevent child abductions.
100.00% 100.00%
POLICE DETECTIVE DIVISION BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for Police Detectives is $922,045. This compares to the 2008-2009 projected',
expenditures of $622,587, an increase of $299,458 or 48.1%
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 507,522 $ 605,435 $ 613,450 $ 571,069 $ 528,478 $ 833,218 $ 304,740
Operating Expenses 101,933 105,502 115,587 90,893 89,109 89,219 110
Capital Outlay 43,744 25,980 1,700 5,000 5,000 - (5,000)
Total $ 653,198 $ 736,916 $ 730,737 $ 666,962 $ 622,587 $ 922,437 $ 299,850
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Net increase mainly due to annual salary increase for the the PBA employees per the PBA
Union Contract, the transfer of one lieutenant from the support services division, and the transfer of crossing guards
and the community policing officer from the administration division. $ 304,740
2. Operating Expenses -Decrease in payment to the Crime Lab was offset by other increases. $ 110
3. Capital Outlay - No Capital Purchases for FY 2009-2010 $ (5,000)
92
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE DETECTIVE DIVISION
PAY
POSITION RANGE GRADE
Captain 52,089 / 103,072 74
Sergeants 46,940 / 105,594 30C
Investigators 37,148 / 83,494 27
Evidence Technician 30,797 / 59,219 33
School Resource Officer 37,148 / 83,494 27
Community Policing Officer 37,148 / 83,494 27
Part-Time Officer
Crossing Guards Temp
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
F/T/E Projected Adopted
POSI TION YEARS Expenditure Budget
07-08 08-09 09-10 08-09 09-10
0.00 0.00 1.00 $ - $ 90,054
1.00 1.00 1.00 82,000 88,142
4.00 3.00 3.00 146,000 157,776
1.00 1.00 1.00 40,500 39,590
0.00 1.00 1.00 57,500 60,050
0.00 0.00 1.00 - 60,517
0.00 0.00 0.50 - 8,000
0.00 0.00 4.00 - 44,000
6.00 6.00 12.50
$ 326,000 $ 548,129
40,000 40,000
28,490 45,608
6,415 8,060
3,645 3,563
60,077 89,874
34,750 57,461
15,740 18,059
144 184
13,217 22,280
$ 528,478 $ 833,218
93
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGETI
POLICE DETECTIVE DIVISION (SCHOOL RESOURCE OFFICER)
Code: 010047 (010042)
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 334,956 392,647 404,619 359,500 326,000 496,129
511300 Temporary Salaries 0 0 0 0 0 52,000
511400 Overtime 27,654 47,288 42,732 40,682 40,000 40,000
512100 FICA Taxes 27,556 33,492 34,277 31,135 28,490 45,608
512215 Clothing Allowance 7,322 7,975 7,623 6,815 6,415 8,060
512225 Deferred Compensation 3,161 3,277 3,529 3,645 3,645 3,563
512250 Chapter 185 Retirement 42,185 52,471 53,382 65,102 60,077 89,874
512301 Group Health Insurance Premium 33,808 38,552 40,728 39,594 34,750 57,461
512305 Dependant Health Ins Premium 14,287 12,233 10,866 11,218 15,740 18,059
512309 Employee Assistance Program 177 186 180 161 144 184
512400 Worker's Comp Insurance 16,415 17,313 15,514 13,217 13,217 22,280
TOTAL PERSONAL SERVICES 507,522 605,435 613,450 571,069 528,478 833,218
OPERATING EXPENDITURES
533100 Professional Services 42,490 50,784 63,505 63,505 64,000 53,428
533400 Other Contractural Services 0 0 11,641 0 0 0
533500 Investigations 253 504 953 250 1,000 900
534000 Travel and Per Diem 2,700 2,919 0 0 0 2,000
534101 Telephone 1,253 518 1,980 0 0 0
534105 Cellular Telephone 2,668 2,429 2,585 2,499 2,500 3,900
534110 Internet Access 501 189 104 80 0 0
534115 On-line Services 372 600 690 660 600 900
534130 Express Mail Charges 254 279 450 300 270 250
534310 Electric 5,226 6,283 4,796 0 0 0
534320 Water/Sewer 381 379 397 0 0 0
534400 Rent/Leases 0 391 391 391 391 391
534420 Equipment Leases 0 0 408 408 408 0
534610 R& M-Buildings 0 7,297 0 0 0 0
534620 R & M-Vehicles 3,411 2,018 2,176 2,000 1,600 4,000
534630 R & M -Office Equipment 550 2,903 0 200 200 200
534640 R & M-Operating Equipment 1,080 0 0 150 150 200
534650 R & M-Radio 413 656 150 200 700 800
534800 Promotional Activities 1,812 0 99 0 0 300
534967 G.R.E.A.T. Expenditures 10,902 1,398 390 0 0 0
535200 Departmental Supplies 4,777 6,467 5,219 4,500 5,000 4,500
535210 Computer Supplies 1,070 1,065 1,190 1,200 1,000 1,200
535230 Small Tools and Equipment 2,002 0 2,323 1,000 1,560 1,400
535260 Gas and Oil 13,707 12,354 13,786 10,500 7,280 8,500
535270 Uniforms and Shoes 2,170 2,686 2,147 2,500 2,000 5,700
535275 Safety Equipment I 1 75 57 100 100 200
535410 Dues and Memberships 240 75 150 250 150 200
535420 Books and Publications 148 182 0 200 200 250
535450 Training and Education 3,538 3,050 0 0 0 0
TOTAL OPERATING EXPENDITURES 101,933 105,502 115,587 90,893 89,109 89,219
CAPITAL OUTLAY
606400 Vehicles and Equipment 43,744 25,980 1,700 5,000 5,000 0
TOTAL CAPITAL OUTLAY 43,744 25,980 1,700 5,000 5,000 0
TOTAL POLICE DETECTIVE DIVISION 653,199 736,917 730,737 666,962 622,587 922,437
94
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
POLICE DISPATCH UNIT
The police dispatch unit operates around the clock and takes calls for police service from the public,
dispatches calls to officers, provides information services to officers as well as citizens, and monitors and
records the activities of officers, community service volunteers and code enforcement officers. Dispatch
uses a number of state of the art automated systems, which are linked to statewide and nationwide
databases.
FISCAL YEAR 2008/2009 ACCOMPLISHMENTS
/ Provided accurate and timely dispatch services to the department
/ Recruited and retained a full staff allocation
/ Provided appropriate training to all dispatchers.
FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
/ Receive and handle calls in a timely and professional manner.
/ Continue to provide accurate and timely dispatch services for department members
/ Continue to maintain a full staff allocation.
/ Provide appropriate and professional training for all dispatchers.
PERFORMANCE MEASURES
Actual Actual Actual Actual Projected Projected
Performance Indicators 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010
911 Calls Received 1,533 542 2,201 7,942 8,000 8,339
Code Violation Calls Received 2,513 2,426 941 48 988 500
Total Calls Received 35,762 40,359 37,527 38,059 39,403 39,961
Calls Per Dispatcher 3,764 4,484 4,415 4,229 4,635 4,440
PROGRAM BUDG ET DESCRIPTION FOR THE POLICE DISPATCH UNIT
STAFFING NATURE OF ACTIVITY
08/09 09/10
50.00% 50.00% Dispatch -Receive and dispatch calls for police services, including felony in progress and
emergency calls. Supply information to officers and callers. Record police action taken on calls
for service.
20.00% 20.00% Calls -Receive complaint calls from public and emergency 911 calls
20.00% 20.00% Information Retrieval -Check auto tags, VIN's, individuals, articles through the automated in-
house records system and FCIC/NCIC systems. Send and receive LETS and fax messages.
5.00% 5.00% Code Enforcement -Receive, document and dispatch code enforcement complaints.
5.00% 5.00% Training and Professional Development.
100.00% 100.00%
95
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GTY OF
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96
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
POLICE DISPATCH UNIT BUDGET SUMMARY
Fiscal Year 2009-2010 adopted budget for Police Dispatch is $486,195. This compares to the 2008-2009 prof
~ditures of $491,370 a decrease of $5,175 or 1..1%
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 318,741 $ 375,306 $ 456,751 $ 490,241 $ 481,297 $ 482,826 $ 1,529
Operating Expenses 29,072 24,100 14,756 3,690 3,763 3,369 (394)
Capital Outlay 2,140 20,520 1,140 10,000 6,310 - (6,310)
Total $ 349,953 $ 419,926 $ 472,647 $ 503,931 $ 491,370 $ 486,195 $ (5,175)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Increase due to addition of a temporary part-time dispatcher along with anticipated furlough
days for current employees. $ 1,529
2. Operating Expenses -Decrease mainly due to a decrease in repair and maintenance of radios and departmental
supplies $ (394)
3. Capital Outlay - No Capital Outlay approved for FY 2009-2010 $ (6,310)
PERSONAL SERVICES SCHEDULE
POLICE DISPATCH UNIT
F/T/E
PAY POSITION YEARS
POSITION RANGE GRADE 07-08
Chief Communications Technician 36,852 / 73,340 39 1.00
Communication Technician 28,196 / 63,373 29 8.00
Communication Technician (Part-time) 0.50
9.50
08-09 09-IO
1.00 1.00
8.00 8.00
0.50 0.50
9.50 9.50
Projected Adopted
Expenditure Budget
08-09 09-10
$ 54,000 $ 53,897
262,000 255,870
- 25,000
$ 316,000 $ 334,767 ~
Overtime 37,000 22,000
FICA Taxes 27,005 27,293
Deferred Compensation 31,770 29,859
Group Health Insurance Premium 57,220 57,698
Dependant Health Ins Premium 11,050 10,158
Employee Assistance Program 207 207
Worker's Comp Insurance 1,045 844
Total Personal Services $ 481,297 $ 482,826
97
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
POLICE DISPATCH UNIT
Code: 010049
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 192,406 240,996 296,068 341,500 316,000 309,767
511300 Temporary Salaries 17,266 1,339 6,674 0 0 25,000
511400 Overtime 41,477 49,847 40,441 22,000 37,000 22,000
512100 FICA Taxes 19,221 22,611 25,786 27,808 27,005 27,293
512225 Deferred Compensation 18,912 24,912 28,574 30,420 31,770 29,859
512301 Group Health Insurance Premium 24,697 32,876 50,363 57,202 57,220 57,698
512305 Dependant Health Ins Premium 3,676 1,618 7,503 10,059 11,050 10,158
512309 Employee Assistance Program 167 180 207 207 207 207
512400 Worker's Comp Insurance 919 927 1,135 1,045 1,045 844
TOTAL PERSONAL SERVICES 318,741 375,306 456,751 490,241 481,297 482,826
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,035 772 0 0 0 0
534101 Telephone 2,134 2,771 5,361 0 0 0
534105 Cellular Telephone 472 423 434 375 350 310
534108 800 MHZ Lines 13,115 5,032 0 0 0 0
534110 Internet Access 80 106 ll6 115 115 109
534310 Electric 6,720 6,333 5,395 0 0 0
534320 Sewer/Water 490 373 447 0 0 0
534630 R& M-Office Equipment 168 2,248 0 0 0 0
534640 R & M-Operating Equipment 0 252 0 0 44 50
534650 R & M-Radios 471 1,066 356 400 658 400
534800 Promotional Activities 0 0 42 0 0 0
535200 Departmental Supplies 997 1,291 1,240 1,200 1,200 1,050
535210 Computer Supplies 1,183 1,503 1,261 700 1,012 950
535230 Small Tools and Equipment 128 294 0 700 200 300
535275 Safety Equipment 11 0 16 0 0 0
535410 Dues and Memberships 83 86 88 200 184 200
535450 Training and Education 1,983 1,550 0 0 0 0
TOTAL OPERATING EXPENDITURES 29,072 24,100 14,756 3,690 3,763 3,369
CAPITAL OUTLAY
606400 Vehicles and Equipment 2,140 20,520 1,140 10,000 6,310 0
TOTAL CAPITAL OUTLAY 2,140 20,520 1,140 10,000 6,310 0
TOTAL POLICE DISPATCH UNIT 349,953 419,926 472,647 503,931 491,370 486,195
98
(CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION
The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to
citizen complaints and self initiated enforcement. While providing support to other departments and the Special
Magistrate, this division works to solicit voluntary compliance whenever possible.
FISCAL YEAR 2008/2009 ACCOMPLISHMENTS
/ Moved Code Enforcement from Growth Management to the Police Department.
/ Educated the public on code issues.
/ Worked with the public to achieve voluntary compliance.
/ Processed numerous abatement liens and releases.
/ Trained Code Enforcement Officers on the Police Department records management system.
FISCAL YEAR 2009/2010 GOALS AND OBJECTIVES
- Maintain good relations with all city departments to reach goals.
- Maintain a proactive response to issues within the city.
- Work to educate the public on code violations.
- Work to achieve a high compliance rate.
- Achieve and maintain certifications for the Code Enforcement personnel.
- Maintain good public relations while resolving ongoing code enforcement problems
PERFORMANCE MEASURES
Performance Indicators Actual
2004/2005 Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Water Violations 76 180 389 252 400 300
Code Violations 3,794 2,500 2,833 3,371 3,000 3,500
Illegal Signs 696 506 2,640 3,380 2,500 2,500
Nuisance Abatement n/a n/a 512 495 550 700
99
OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGEr
PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION
STAFFING NATURE OFACTIVITY
08/09 09/10
60.00% 60.00% Citizen Complaints -Respond to complaints of city ordinance violations and self-initiate code
compliance and enforcement.
25.00% 25.00% Re-inspections -Follow up on notices of violations to ensure compliance.
5.00% 5.00% Code Enforcement Board -Provide direct support to Code Enforcement Board for Code
Enforcement hearings.
10.00% 10.00% Documentation - To document complaints, as well as self-initiated• actions, write reports and
follow up letters and prepare documentation for Code Enforcement Board.
100.00% 100.00%
CODE ENFORCEMENT DIVISION BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for Code Enforcement is $137,840. This compares to the 2008-2009 prof
expenditures of $141,512, a decrease of $3,672 or 2.6%
FY OS-06 FY 06-07 FY 07-08
Actual Actual Actual
Personal Services $ 134,495 $ 167,339 $ 115,045 $
Operating Expenses 19,047 20,783 22,740
Capital Outlay 5,058 - 17,427
Total $ 158,601 $ 188,122 $ 155,213 $
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures:
Amended Projected Adopted
FY 08-09 FY 08-09 FY 09-10
udget Expenditures Budget Difference
120,104 $ 119,510 $ 116,993 $ (2,517)
21,510 22,002 20,847 (1,155)
141,614 $ 141,512 $ 137,840 $ (3,672)
'1. Personal Services -Net decrease due to anticipated furlough days
2. Operating Expenditures -Decrease mainly due to reduction in departmental supplies & gas and oil
~~I3. Capital Outlay - No Capital Outlay approved in FY 09-10 budget
Difference
$ (2,517)
$ (1,155)
100
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CODE ENFORCEMENT DIVISION
PAY
POSITION RANGE
Enforcement Officer 29,874 /67,145
al Assistant 1 22,909 / 41,376
F/T/E Projected Adopted
POSI TION YEARS Expenditure Budget
GRADE 07-08 08-09 09-10 08-09 09-10
32 2.00 2.00 2.00 $ 65,500 $ 63,929
21 0.50 0.50 0.50 13,000 12,888
2.50 2.50 2.50
$ 78,500 $ 76,817
Overtime 300 300
FICA Taxes 6,028 5,899
Deferred Compensation 7,092 6,941
Group Health Insurance Premium 24,165 24,172
Dependant Health Ins Premium 498 498
Employee Assistance Program 69 69
Worker's Comp Insurance 2,858 2,297
Total Personal Services $ 119,510 $ 116,993
101
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION
Code: 010045
Account-
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 93,212 122,156 74,829 79,000 78,500 76,817
511400 Overtime 1,318 420 592 300 300 300
512100 FICA Taxes 6,902 9,054 5,607 6,066 6,028 5,899
512225 Deferred Compensation 8,386 8,743 6,002 7,137 7,092 6,941
512301 Group Health Insurance Premium 14,988 17,113 20,818 24,165 24,165 24,172
512305 Dependant Health Ins Premium 2,367 2,543 457 514 498 498
512309 Employee Assistance Program 71 86 69 69 69 69
512400 Worker's Comp Insurance 7,251 7,224 6,671 2,853 2,858 2,297
TOTAL PERSONAL SERVICES 134,495 167,339 115,045 120,104 119,510 116,993
OPERATING EXPENDITURES
533100 Professional Services 0 550 0 0 0 0
534000 Travel and Per Diem 1,831 868 1,130 1,300 0 0
534101 Telephone 637 463 645 400 360 360
534105 Cellular Telephone 43 910 1,200 1,150 1,055 900
534110 Internet Services 80 106 84 100 77 77
534120 Postage 1,771 3,207 6,998 6,000 7,600 7,600
534310 Electric 1,493 0 0 0 0 0
534320 Water/Sewer 100 0 0 0 0 0
534620 R & M-Vehicles 566 1,431 1,190 1,200 1,400 1,200
534630 R & M -Office Equipment 442 2,526 1,233 560 600 550
534650 R& M-Radio 110 0 0 0 200 200
534910 Clerk of Court Filing Fees 110 600 1,800 1,800 2,000 2,000
535200 Departmental Supplies 3,639 1,801 1,440 1,100 1,400 1,100
535210 Computer Supplies 708 784 384 300 250 250
535230 Small Tools and Equipment 192 67 27 200 350 200
535260 Gas and Oil 5,221 5,778 5,256 5,500 5,000 4,700
535270 Uniforms and Shoes 603 559 658 600 500 500
535275 Safety Equipment 0 0 0 50 100 100
535410 Dues and Memberships 45 120 45 150 60 60
535420 Books and Publications 0 0 0 100 50 50
535450 Training and Education 1,455 1,014 650 1,000 1,000 1,000
TOTAL OPERATING EXPENDITURES 19,047 20,783 22,740 21,510 22,002 20,847
CAPITAL OUTLAY
606400 Vehicles and Equipment 5,058 0 17,427 0 0 0
TOTAL CAPITAL OUTLAY 5,058 0 17,427 0 0 0
TOTAL CODE ENFORCEMENT DIVISION 158,601 188,122 155,213 141,614 141,512 137,840
102
OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
ENGINEERING DEPARTMENT
In the past, the stated function/mission of the Engineering Department was to provide information, guidance, and
engineering services to the City regarding matters related to stormwater management, traffic and transportation, public
safety, capital improvement projects, plan review, emergency preparedness, and special projects designated by the City
Manager. Internal operation functions include departmental financial and human resource administration, permit
application review, project management, procurement, communications and stakeholder relations (including
presentations to City Council and responses to various citizen inquiries/complaints as designated by the City Manager.
As a cost reduction measure, the City eliminated the City Engineer position and reorganized other departments to
handle these functions.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Continued implementation of City's Capital Improvement Program for stormwater management and
streets/roads/transportation.
/ Continued focus on timely response and attention to citizen inquiries and complaints.
/ Continued development of City traffic/transportation planning and capital improvement program.
/ Continued development and enhancement of Engineering Assistant/Intern program.
/ Continued assisting Growth Management Department in review of site plans.
/ Continued assisting other City departments on an as-needed basis.
PERFORMANCE MEASURES
Performance Indicators Actual
2004/2005 Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Citizen/Homeowner Inquires & Complaints 300 500 350 325 300 n/a
Drainage/Easement Permits & Work Orders 100 150 75 90 100 n/a
Signage 3000 1500 2500 2500 3000 n/a
Site Plan Review 50 100 60 50 150 n/a
Project Management of Specific Capital Projects 3 20 10 10 15 n/a
Program Development 10 18 16 15 18 n/a
Driveway & Drainage Permits & Inspections 2500 3000 1500 1500 2000 n/a
Ongoing Liaison, Communication & Permitting 5 6 7 7 6 n/a
Internal Department Matters 2 6 5 6 6 n/a
Pool Permits 75 150 50 50 50 n/a
Driveway & Drainage Inspections 2500 3000 1500 1500 2000 n/a
103
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET'.
PROGRAM BUDG ET DESCRIPTION FOR ENGINEERING DEPARTMENT
STAFFING NATURE OFACTIT~ITY
08/09 09/10
8.00% 0.00% Departmental -Direct planning, correspondence, citizen contact, purchasing, budgeting,
payroll, management and supervision, records management and maintenance.
10.00% 0.00% Service Requests -Administration, Inspection and Work Order Preparation, Tracking.
25.00% 0.00% Capital Projects -Planning ,Design, Specifications Consultant Coordination Bidding
and Contracts Construction Management inspections.
10.00% 0.00% Building Construction Activities -Drainage Plan Reviews and Driveway Permitting,
Reviews and inspections.
10.00% 0.00% Inspection -Track Inspections, Drainage & Driveways.
15.00% 0.00% Site Plans and Plat Reviews -Subdivision, Site Plan Reviews and Final Plat Reviews.
5.00% 0.00% Grant Administration -Administer various grants supporting the City's capital projects.
5.00% 0.00% Intergovernmental Coordination - Coordinate Interlocal agreements between the
County on joint projects and coordinate Joint Participation Agreements with State and
federal a encies.
12.00% 0.00% Stormwater Utili - Plan, organize and implementation of Master Stormwate
Mana ement Plan.
100.00% 0.00%
ENGINEERING DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for Engineering is $0. This compares to the 2008-09 projected expenditures of
$446,645, a decrease of $446,645 or 100%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 436,306 $ 551,776 $ 410,148 $ 429,543 $ 415,358 $ - $ (415,358)
Operating Expenses 34,635 42,047 31,551 28,925 26,035 - (26,035)
Capital Outlay 7,294 - 12,285 6,500 5,252 - (5,252)
Total $ 478,235 $ 593,823 $ 453,985 $ 464,968 $ 446,645 $ - $ (446,645)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Net decrease due to elimination of engineering department $ (415,358)
2. Operating Expenses -Net decrease due to elimination of engineering department $ (26,035)
3. Capital Outlay -Net decrease due to elimination of engineering department $ (5,252)
104
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
NGINEERING DEPARTMENT
F/T/E Projected Adopted
PAY POSITION YEARS Expenditure Budget
POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10
ity Engineer 66,380 / 119,890 82 1.00 1.00 0.00 $ 97,500 $ -
ngineering Technician 30,193 / 57,258 33 1.00 1.00 0.00 45,750 -
onstruction Inspector 30,193 / 57,258 33 1.00 1.00 0.00 54,750 -
raffic Technician 26,024 / 51,821 26 1.00 1.00 0.00 45,250 -
ign Technician 24,572 / 49,906 24 1.00 1.00 0.00 48,750 -
5.00 5.00 0.00
$ 292,000 $ -
Temporary 20,000 -
Overtime 1,000 -
FICA Taxes 23,981 -
Clothing Allowance 480 -
Deferred Compensation 26,413 -
Group Health Insurance Premium 32,900 -
Dependant Health Ins Premium 3,861 -
Employee Assistance Program 115 -
Worker's Comp Insurance 14,608 -
Total Personal Services $ 415,358 $ -
105
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
ENGINEERING DEPARTMENT
Code: 010051
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 280,924 377,966 271,993 294,700 292,000 0
511300 Temporary Salaries 38,076 31,523 22,679 20,000 20,000 0
511400 Overtime 2,646 1,603 470 1,000 1,000 0
512100 FICA Taxes 22,835 29,960 22,395 24,188 23,981 0
512215 Clothing Allowance 400 600 480 480 480 0
512225 Deferred Compensation 25,421 30,561 24,512 26,656 26,413 0
512301 Group Health Insurance Premium 31,714 41,099 41,883 43,901 32,900 0
512305 Dependant Health Ins Premium 13,504 15,347 6,536 3,895 3,861 0
512309 Employee Assistance Program 144 161 115 115 115 0
512400 Worker's Comp Insurance 20,643 22,956 19,085 14,608 14,608 0
TOTAL PERSONAL SERVICES 436,306 551,776 410,148 429,543 415,358 0
OPERATING EXPENDITURES
533150 Engineering Services 0 10,334 0 250 250 0
533415 Janitorial Services 2,400 367 0 0 0 0
533480 Temporary Employment Service 1,643 0 0 0 0 0
534000 Travel and Per Diem 0 86 0 500 0 0
534101 Telephone 1,804 1,690 2,080 1,675 1,540 0
534105 Cellular Telephone 3,438 3,505 2,481 2,450 2,900 0
534110 Internet Services 140 730 480 475 580 0
534120 Postage 62 54 187 300 200 0
534130 Express Mail 42 149 0 100 100 0
534310 Electric 1,233 1,212 328 525 115 0
534320 Water/Sewer 0 0 0 0 0 0
534380 Trash Pickup/Hauling 199 74 0 0 0 0
534620 R & M-Vehicles 2,276 983 2,525 3,500 3,000 0
534630 R & M -Office Equipment 811 5,551 5,353 1,000 2,000 0
534640 R & M-Operating Equipment 1,233 556 657 750 750 0
535200 Departmental Supplies 4,580 4,590 4,478 4,000 4,000 0
535210 Computer Supplies 2,179 2,053 134 500 250 0
535230 Small Tools and Equipment 2,261 527 2,200 2,400 1,500 0
535260 Gas and Oil 8,325 7,995 8,244 8,500 6,750 0
535270 Uniforms and Shoes 70 782 1,399 500 500 0
535275 Safety Equipment 0 0 15 0 100 0
535380 Signalization Supplies 1,731 0 0 0 0 0
535410 Dues and Memberships 161 230 345 500 500 0
535420 Books and Publications 0 83 277 500 500 0
535450 Training and Education 46 497 369 500 500 0
TOTAL OPERATING EXPENDITURES 34,635 42,047 31,551 28,925 26,035 0
CAPITAL OUTLAY
606400 Vehicles and Equipment 7,294 0 12,285 6,500 5,252 0
TOTAL CAPITAL OUTLAY 7,294 0 12,285 6,500 5,252 0
TOTAL ENGINEERING 478,235 593,823 453,985 464,968 446,645 0
106
ITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DIVISION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of-
ways, and public infrastructures such as, docks, piers, boat ramps, and sidewalks, as well as, provide heavy
construction support to other departments as needed.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Built and installed pavilions around the city at various locations
/ Continued supervision of sidewalk contractor
/ Continued regular pothole maintenance and road crossing repaving
/ Continue regular maintenance on buildings, docks, piers, and ramps
/ Continued supervision of the Main Street/Indian River Drive Contractor
/ Installed lights at Garden Club Park
/ Replaced the walking bridges at Riverview park
/ Installed fences in Parks
/ Completed the Dog Park
FISCAL YEAR 2010 GOALS AND OBJECTIVES
- Continue regular maintenance on buildings, docks, piers and ramps.
- Continue regular pothole maintenance on streets
- Continue assistance to sidewalk contractor
- Continue assisting other departments with requests.
PERFORMANCE MEASURES
Performance Indicators Actual
2004/2005 Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Miles of Paved Roads Maintained 156 156 156 156 156 156
Number of Parking Lots Maintained 16 16 16 16 21 16
Miles of Sidewalks Maintained 22 22 22 26 26 26
107
'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDG ET DESCRIPTION FOR THE ROADS AND MAINTENANCE DIVISION
STAFFING NATURE OFACTIVITY
08/09 09/10
30.00% 30.00% Streets and Alleyways -Maintain 150 miles of paved streets. Maintain sixteen (16) municipall
owned parking areas. Perform repairs to streets and roadways that are damaged due to
deterioration.
10.00% 10.00% General Maintenance -Buildings, docks, piers, sidewalks, etc.
10.00% 10.00% General Administration -Preparation of budget, update service records. Maintain equipmen
records. Review contracts and construction drawings on City Contract work. Meet with public as
necessary. Coordinate employee training and education.
50.00% 50.00% AssistinE other City Departments -Lift heavy material with cranes, repair roadways an
sidewalks following storm damage, transport heavy equipment and supplies to work-sites an
grade parks and ballfields.
100.00% 100.00%
ROADS AND MAINTENANCE DIVISION BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for the Roads and Maintenance Division is $888,638. This compares to the 2008-2009
projected expenditures of $781,590, an increase of $107,048 or 13.7%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 617,967 $ 516,949 $ 576,236 $ 639,787 $ 630,977 $ 750,125 $ 119,148
Operating Expenses 172,985 151,759 163,002 150,250 150,613 138,513 (12,100)
Capital0utlay 123,452 18,923 - - - - -
Total $ 914,404 $ 687,631 $ 739,238 $ 790,037 $ 781,590 $ 888,638 $ 107,048
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures Difference
1. Personal Services -Net increase reflects the Engineering Technician and Traffic Technician positions transferred
from the Engineering Department. (Sign Technician position has been deleted.) $ 119,148
2. Operating Expenses -Decrease due to reduction in Utilities and repair & maintenance of operating equipment. $ (12,100)
3. Capital Outlay - No approved capital outlay for FY 2009-10 $ -
108
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
ROADS AND MAINTENANCE DIVISION
F/T/E Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10
Public Works Director 67,708 / 134,822 82 1.00 1.00 1.00 $ 80,650 $ 84,435
Administrative Supervisor 32,699 / 73,495 35 1.00 1.00 1.00 59,000 59,618
Maintenance Supervisor 32,699 / 73,495 35 1.00 1.00 1.00 51,700 51,051
Construction Specialist 31,721 / 71,296 34 0.00 1.00 1.00 46,250 44,372
Engineering Technician 30,797 / 69,218 33 0.00 0.00 1.00 - 45,788
Traffic Technician 26,544 / 59,662 26 0.00 0.00 1.00 - 43,894
Maintenance Worker III 26,544 / 59,662 26 2.00 2.00 2.00 65,000 63,449
Maintenance Worker II 25,063 / 56,331 24 2.00 2.00 2.00 65,500 63,913
Maintenance Worker I 23,580 / 53,000 22 3.00 2.00 2.00 58,500 57,290
10.00 10.00 12.00
$ 426,600 $ 513,810
Overtime 12,000 6,000
FICA Taxes 33,636 39,867
Clothing Allowance 1,080 1,320
Deferred Compensation 39,474 46,783
Group Health Insurance Premium 70,191 91,429
Dependant Health Ins Premium 22,775 25,588
Employee Assistance Program 230 276
Worker's Comp Insurance 24,991 25,052
Total Personal Services $ 630,977 $ 750,125
CAPITAL OUTLAY SCHEDULE
AND MAINTENANCE DIVISION
EXPENDITURES PER FISCAL YEAR
Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL
Pick Up Truck $ - $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ - $ 100,000
$ - $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ - $ 100,000
109
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DIVISION
Code: 010052
FY 09/10
Amended City Mgr.
Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 429,013 348,506 380,598 427,950 426,600 513,810
511400 Overtime 16,287 11,787 7,959 12,000 12,000 6,000
512100 FICA Taxes 32,147 25,756 27,275 33,739 33,636 39,867
512215 Clothing Allowance 817 840 960 1,080 1,080 1,320
512225 Deferred Compensation 38,403 30,296 34,970 39,596 39,474 46,783
512301 Group Health Insurance Premium 52,802 53,763 68,366 70,196 70,191 91,429
512305 Dependant Health Ins Premium 24,176 23,451 31,657 29,970 22,775 25,588
512309 Employee Assistance Program 267 228 234 230 230 276
512400 Worker's Comp Insurance 24,056 22,323 24,217 25,026 24,991 25,052
TOTAL PERSONAL SERVICES 617,967 516,949 576,236 639,787 630,977 750,125
OPERATING EXPENDITURES
533400 Other Contractual Services 6,205 31,899 6,780 6,000 4,000 1,500
533410 Environmental Services 15,726 0 0 0 0 0
533415 Janitorial Services 2,400 5,095 4,500 5,000 4,015 600
533420 Pest/Weed Control/Mowing 0 0 0 0 3,528 3,528
534000 Travel and Per Diem 2,475 2,523 1,352 1,500 1,500 1,500
534101 Telephone 1,864 6,228 8,105 6,840 6,840 7,050
534105 Cellular Telephone 3,772 3,921 3,557 4,010 2,900 3,790
534110 Internet Services 60 106 79 80 80 370
534120 Postage 155 58 37 100 50 50
534310 Electric 1,899 5,970 7,261 7,200 10,400 2,150
534320 Water/Sewer 308 1,192 836 850 1,200 350
534380 Trash Pickup/Hauling, Etc. 18,753 6,410 3,676 6,000 6,000 6,000
534400 Rents and Leases 990 4,610 4,610 2,000 2,000 2,000
534420 Equipment Leases 307 0 1,387 600 600 600
534620 R & M-Vehicles 5,796 3,713 15,498 12,500 14,000 16,000
534630 R & M-Office Equipment 654 1,749 581 800 800 1,000
534640 R & M-Operating Equipment 31,894 28,445 25,713 26,000 25,000 16,000
534830 Special Events 2,511 2,632 1,861 1,000 1,500 1,500
534920 Legal Ads 175 0 200 200 200
535200 Departmental Supplies 16,089 8,645 12,763 10,000 9,000 11,000
535210 Computer Supplies 569 1,296 571 600 600 600
535230 Small Tools and Equipment 5,288 4,383 4,816 4,150 3,500 3,500
535260 Gas and Oil 28,087 20,740 38,246 38,200 27,600 33,250
535270 Uniforms and Shoes 2,580 1,622 2,232 1,620 2,250 2,925
535275 Safety Equipment 1,448 374 1,016 1,000 1,000 1,000
535310 Road Materials & Supplies 16,469 6,545 11,493 9,000 12,000 12,000
535315 Shoreline Restoration 829 0 0 0 0 0
535320 Sod 459 0 0 0 0 0
535350 Cement 3,828 2,340 4,400 4,000 8,000 8,000
535410 Dues and Memberships 348 342 351 400 450 450
535420 Books and Publications 0 0 0 100 100 100
535450 Training and Education 1,045 920 1,281 500 1,500 1,500
TOTAL OPERATING EXPENDITURES 172,985 151,759 163,002 150,250 150,613 138,513
CAPITAL OUTLAY
606310 IOTB -Fencing 0 11,625 0 0 0 0
606400 Vehicles and Equipment 123,452 7,298 0 0 0 0
TOTAL CAPITAL OUTLAY 123,452 18,923 0 0 0 0
TOTAL ROADS & MAINTENANCE 914,404 687,631 739,238 790,037 781,590 888,638
110
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET:
PUBLIC WORKS DEPARTMENT
STORMWATER UTILITY DIVISION
The Stormwater Division is responsible for the control and maintenance of the City's stormwater drainage system
consisting of 280 lane miles of swales, 50 miles of channels, 9 miles of canals and 275 catch basins and culvert
structures. It is also the responsibility of the Stormwater division to enforce compliance with Federal NPDES
regulations, as well as improvement of the stormwater runoff water quality prior to discharge into the Sebastian River
and Indian River Lagoon in accordance with the Master Stormwater Management Plan.
FISCAL. YEAR 2009 ACCOMPLISHMENTS
/ Completed installation of 1/4 round in various locations.
/ The maintenance program for collapsed culverts is continuing on schedule
/ Monitored mowing contractor for complaints
/ Monitored the swales and ditches mowing contract.
/ Worked with Applied Aquatics to spray canals and ditches.
/ Completed Easy Street Road Project
/ Completed the Rosebush Road crossing
/ Completed drainage work on various Streets
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Citywide Infrastructure Improvements
- Continue 1/4 round installation program.
- Continue maintenance program for collapsed culvert pipes.
City Goal: Quality of Life
Continue spray program for canals and ditches.
City Goal: Governmental Efficiency
- Continue monitoring the mowing contract.
- Continue mowing of rear ditches and rights of ways
PERFORMANCE MEASURES
Performance Indicators Actual
2004/2005 Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Miles of swales 280.0 280.0 280.0 280.0 280.0 280.0
Linear feet of swales reconstructed 15,000 22,000 25,000 49,333 40,000 19,300
Miles of ditches maintained 50.0 50.0 50.0 50.0 50.0 50.0
Catch basin and culverts maintained 275 275 275 300 280 40
Linear feet Main Ditches reconstructed 10,000 36,640 35,000 40,000 45,000 45,000
Road Crossing Pipes 25 30 30 40 40 50
111
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE STORMWATER UTILITY DIVISION
STAFFING NATURE OF ACTIVITY
08/09 09/10
50.00% 50.00% DrainaEe Maintenance -Clean and spray stormwater swales, ditches and canals. Maintain 9
miles of lar e canals. Maintain 50 miles of ditches swales and side and ditches.
25.00% 25.00% Catch basins, Manholes and Culverts -Hand clean and mow small drainage ditches. Maintai
150 catch basins and lar e/small culverts.
10.00% 10.00% General Administration -Preparation of budget, update service records. Maintain equipmen
records. Review contracts and construction drawings on City contract work. Meet with public as
necessary. Coordinate employee training and education.
5.00% 5.00% Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits,
Driveway Permits, and meeting with engineers, contractors, and public as necessary.
10.00% 10.00% Capital Projects -Planning, Design, Specifications Consultant Coordination Bidding an
Contracts, Construction Management inspections.
100.00% 100.00%
STORMWATER DIVISION BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for the Stormwater Utility is $1,153,181. This compares to the 2008-2009 projected
expenditures of $1,280,018 a decrease o f $126,837 or 9.9%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 506,922 $ 392,400 $ 540,745 $ 547,823 $ 551,131 $ 606,040 $ 54,909
Operating Expenses 1,187,382 774,253 679,136 750,005 728,887 547,141 (181,746)
Capital Outlay 77,603 146,742 55,810 1,200 0 0 0
Total $ 1,771,907 $ 1,313,395 $ 1,275,691 $ 1,299,028 $ 1,280,018 $ 1,153,181 $ (126,837)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures: Difference
1. Personal Services -Net increase due to the transfer of a Construction Inspector position from the Engineering
Department $ 54,909
2. Operating Expenses -Net decrease mainly due to a decrease in contract mowing services $ (181,746)
3. Capital Outlay - No approved capital outlay for FY 09-10 $ -
112
:CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
ATER UTILITY DIVISION
POSITION
Stormwater Superintendent
Stormwater Supervisor
Construction Inspector
Maintenance Worker III
Maintenance Worker II
Maintenance Worker I
PAY
RANGE
46,541 / 97,308
32,699 / 73,495
30,797 / 69,218
26,544 / 59,662
25,063 / 56,331
23,580 / 53,000
Projected Adopted
Expenditure Budget
GRADE 07-08 08-09 09-10 08-09 09-10
70 1.00 1.00 1.00 $ 60,000 $ 58,672
35 2.00 2.00 2.00 74,000 71,067
33 0.00 0.00 1.00 - 53,910
26 6.00 4.00 4.00 130,000 127,830
24 2.00 2.00 2.00 50,000 48,190
22 2.00 2.00 2.00 49,000 46,758
13.00 11.00 12.00
$ 363,000 $ 406,427
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
6,000 6,000
28,348 31,661
1,440 1,440
33,350 37,248
76,599 83,734
15,320 15,762
253 276
26,821 23,492
$ 551,131 $ 606,040
CAPITAL OUTLAY SCHEDULE
STORMWATER UTILITY DIVISION
Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL
Crew Cab Truck Replacemen $ - $ 35,000 $ - $ - $ - $ - $ 35,000
Excavator - 150,000 - - - - 150,000
$ - $185,000 $ - $ - $ - $ - $ 185,000
113
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET{
STORMWATER UTILITY DIVISION
Code: 010053
FY 09/10
Amended City Mgr.
Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed
Number llescription Actual Actual Actual Budget Yro_lected Budget
PERSONAL SERVICES
511200 Regular Salaries 350,620 236,814 362,442 364,500 363,000 406,427
511400 Overtime 6,648 2,444 4,925 6,000 6,000 6,000
512100 FICA Taxes 26,674 25,677 27,250 28,463 28,348 31,661
512215 Clothing Allowance 1,092 1,350 1,420 1,560 1,440 1,440
512225 Deferred Compensation 31,196 29,053 32,281 33,485 33,350 37,248
512301 Group Health Insurance Premium 53,239 63,633 68,758 76,608 76,599 83,734
512305 Dependant Health Ins Premium 10,459 9,343 13,484 15,320 15,320 15,762
512309 Employee Assistance Program 259 265 269 253 253 276
512400 Worker's Comp Insurance 26,735 23,822 29,916 21,634 26,821 23,492
TOTAL PERSONAL SERVICES 506,922 392,400 540,745 547,823 551,131 606,040
OPERATING EXPENDITURES
533150 Engineering Services 3,476 14,398 15,031 0 216 250
533400 Other Contractural Services 8,366 13,294 3,952 8,050 8,050 1,500
533420 Pest/Weed Control/Mowing 29,660 34,220 35,770 40,750 40,750 50,000
533425 Contract Mowing Services 848,480 419,888 362,439 410,000 410,000 225,000
533427 Contract Qtr Round Maintenance 0 0 7,707 12,500 12,500 12,500
534000 Travel and Per Diem 0 0 720 300 600 600
534101 Telephone 191 62 365 100 90 95
534105 Cellular Telephone 3,939 3,876 4,135 4,230 3,226 3,306
534110 Internet Services 20 26 21 20 20 20
534120 Postage 4 9 7 50 50 50
534130 Express Mail 16 0 25 100 50 50
534310 Electric 2,382 1,757 1,886 1,800 1,500 1,450
534320 Water/Sewer 308 828 439 275 625 350
534380 Trash Pickup/Hauling, Etc. 4,158 9,575 6,422 9,000 9,000 9,000
534400 Rents and Leases 990 0 0 0 0 0
534420 Equipment Leases 80 203 140 2,000 2,000 2,000
534620 R & M-Vehicles 1,938 2,535 17,944 10,000 10,000 10,500
534630 R & M -Office Equipment 654 950 581 600 600 1,825
534640 R & M-Operating Equipment 49,577 45,249 52,838 55,000 55,000 55,000
534920 Legal Ads 200 205 0 0 0 0
535200 Departmental Supplies 7,586 4,290 4,691 4,000 8,000 5,000
535210 Computer Supplies 240 0 0 300 300 300
535230 Small Tools and Equipment 2,977 2,309 3,537 2,000 2,000 2,000
535260 Gas and Oil 37,765 37,174 52,052 55,000 40,770 42,750
535270 Uniforms and Shoes 3,654 2,540 2,803 2,080 2,375 2,625
535275 Safety Equipment 1,045 366 821 1,000 800 600
535310 Road Materials & Supplies 7,033 18,087 18,408 24,950 30,000 30,000
535320 Sod 81,761 79,328 20,185 26,550 25,000 25,000
535350 Cement 51,840 46,037 22,087 38,800 25,000 25,000
535355 Culvert Pipe 38,479 36,320 43,631 40,000 40,000 40,000
535410 Dues and Memberships 101 104 122 150 150 150
535420 Books and Publications 145 0 137 150 0 0
535450 Training and Education 317 620 240 250 215 220
TOTAL OPERATING EXPENDITURES 1,187,382 774,253 679,136 750,005 728,887 547,141
CAPITAL OUTLAY
606400 Vehicles and Equipment 77,603 146,742 55,810 1,200 0 0
TOTAL CAPITAL OUTLAY 77,603 146,742 55,810 1,200 0 0
TOTAL STORMWATER UTILITY DIVISION 1,771,907 1,313,395 1,275,691 1,299,028 1,280,018 1,153,181
114
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
CENTRAL GARAGE DIVISON
The Central Garage Division develops, manages and provides vehicle and equipment maintenance services for all
City-owned vehicles and equipment, with the exception of the Golf Course. This includes 112 vehicles, 46 units of
major equipment and 105 units of smaller equipment and tools. In addition, the Garage staff also maintains the City's
fuel facilities in the compound, assuring fuel availability for the fleet and compliance with E.P.A. requirements.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Continued with employee education when available
/ Maintaining a low backlog on vehicle and equipment repairs.
/ Monitoring our inventory.
/ Continued to maintain unleaded and diesel fuel facilities in accordance with E.P.A. requirements
/ Improved the rate of backlog repairs.
/ Worked with other departments and their needs
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
- Continue with Employee Education and training program.
- Continue to develop, increase and maintain good fleet management to assure the City stays fully operational.
- Continue the shop equipment modernization program.
- Continue to maintain unleaded and diesel fuel facilities in accordance with E.P.A. requirements.
- Obtain a forklift to better handle deliveries
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Number of Vehicles Maintained 112 114 137 121 147
Number of Heavy Equipment Maintained 46 46 48 46 50
Number of Light Equipment Maintained 105 108 109 110 112
Preventive Maintenance Services 330 350 375 380 385
Road Service Calls 240 215 205 200 200
Completed Service Requests 1200 1325 1410 1600 1700
115
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET'
PROGRAM BUDG ET FOR THE CENTRAL GARAGE DIVISION
STAFFING NATURE OFACTIVITY
08/09 09/10
10.00% 10.00% Administration of C~ Fleet Management Program -Supervise and direct 3 employees in
the implementation of a Fleet Management Program for over 200 pieces of equipment.
Develo and direct the maintenance of a 2 800 s . ft. maintenance facili
45.00% 45.00% Vehicle Maintenance -Schedule and perform vehicle preventive maintenance, mechanical and
bod re air services on all ci -owned vehicles and e ui ment exce t Golf Course e ui ment.
10.00% 10.00% Order and Parts Processing -Order, receive and stock vehicle repair parts and material.
Schedule vehicle sublet re airs.
5.00% 5.00% Employee Training -Train 3 employees in new corrective repair procedures, waste disposal,
and De artment of Labor Safe Re uirements and Standards.
10.00% 10.00% Vehicle Data Processing -Data processing of work orders, issue slips, purchase orders and
arts. Maintain com uterized arts and tools inventor .
5.00% 5.00% General Administrative -Preparation of Budget, maintenance of vehicle records and trainin
records.
5.00% 5.00% Administration of C~ Fuel Facili Management Program -Supervise and maintain
unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and
maintain Fuel Mana ement S stem.
5.00% 5.00% Planning and implementation of Fleet Maintenance Programs - Plan, develop and
im lement ro rams to modernize facilities e ui ment and tools.
5.00% 5.00% General Administrative Program -Implementation of Guidelines for the acquisition and
re lacement of Fleet Assets.
100.00% 100.00%
CENTRAL GARAGE DIVISION BUDGET SUMMARY
e Fiscal Year 2009-2010 adopted budget for Central Garage is $211,761. This compares to the 2008-2009 projected
$211,293, an increase of $468 or .2%.
Personal Services
Operating Expenses
Capital Outlay
Total
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
$ 171,762 $ 236,901 $ 127,864 $ 177,021 $ 177,160 $ 172,001 $ (5,020)
28,391 38,890 30,506 29,590 31,133 27,760 (1,830)
5,407 8,093 0 3,500 3,000 12,000 8,500
$ 205,560 $ 283,884 $ 158,370 $ 210,111 $ 211,293 $ 211,761 $ 1,650
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures
Difference
1. Personal Services -Decrease due to anticipated furlough days $ (5,020)
2. Operating Expenses -Decrease mainly due to reduction in small tools and departmental supplies $ (1,830)
3. Capital Outlay -Increase due to purchase of a refurbished forklift $ 8,500
116
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
CENTRAL GARAGE DIVISION
F/T/E
PAY POSITION YEARS
POSITION RANGE GRADE 07-08 08-09 09-10
Head Mechanic 28,196 / 63,373 29 1.00 1.00 1.00
Mechanic 25,063 / 56,331 24 1.00 2.00 2.00
Clerical Assistant 11.01 / 24.75 21 0.50 0.50 0.50
2.50 3.50 3.50
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Projected Adopted
Expenditure Budget
08-09 09-10
40,600 39,109
73,000 71,090
12,800 12,405
$ 126,400 $ 122,604
1,500 1,500
9,812 9,522
360 360
10,391 10,085
21,046 21,057
3,642 3,634
92 92
3,917 3,147
$ 177,160 $ 172,001
CAPITAL OUTLAY SCHEDULE
CENTRAL GARAGE
Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL
Refurbished Fork Lift $ 12,000 $ - $ - $ - $ - $ - $ 12,000
Car Lift - - 10,000 - - - 10,000
Truck Lift - - - 20,000 - - 20,000
$ 12,000 $ - $ 10,000 $ 20,000 $ - $ - $ 42,000
117
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CENTRAL GARAGE DIVISION
Code: 010054
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 123,583 178,198 93,096 126,400 126,400 122,604
511400 Overtime 3,042 3,068 1,378 1,500 1,500 1,500
512100 FICA Taxes 9,224 13,320 7,134 9,803 9,812 9,522
512215 Clothing Allowance 300 360 240 240 360 360
512225 Deferred Compensation 10,478 13,267 7,425 10,381 10,391 10,085
512301 Group Health Insurance Premium 15,130 17,658 13,685 21,046 21,046 21,057
512305 Dependant Health Ins Premium 5,338 6,324 1,818 3,642 3,642 3,634
512309 Employee Assistance Program 90 92 69 92 92 92
512400 Worker's Comp Insurance 4,577 4,614 3,019 3,917 3,917 3,147
TOTAL PERSONAL SERVICES 171,762 236,901 127,864 177,021 177,160 172,001
OPERATING EXPENDITURES
533400 Other Contractual Services 5,520 14,770 2,640 2,500 2,000 1,500
533410 Environmental Services 141 140 0 220 220 220
533415 Janitorial Services 3,600 3,572 3,600 3,740 3,600 3,600
534000 Travel and Per Diem 475 99 0 250 100 150
534101 Telephone 690 554 707 455 450 460
534105 Cellular Telephone 912 811 1,091 1,110 1,200 1,240
534110 Internet Access 40 2,072 42 40 40 40
534310 Electric 3,147 3,016 3,133 3,500 3,530 3,500
534320 Water/Sewer 308 264 280 275 345 350
534610 R & M -Buildings 30 143 543 100 300 200
534620 R & M-Vehicles 1,131 205 838 750 750 750
564330 R & M -Office Equipment 158 1,070 111 250 300 250
534640 R & M-Operating Equipment 2,113 2,559 2,848 2,500 4,000 3,500
535200 Departmental Supplies 4,207 3,858 6,450 4,000 4,000 3,000
535210 Computer Supplies 0 40 0 200 150 200
535230 Small Tools and Equipment 1,955 1,858 3,394 4,200 4,200 3,000
535250 Building Supplies 0 0 0 0 0 0
535260 Gas and Oil 2,448 2,786 3,894 4,050 4,060 4,100
535270 Uniforms and Shoes 1,447 999 935 1,100 1,588 1,200
535275 Safety Equipment 0 0 0 0 0 200
535410 Membership & Professional Dues 35 0 0 0 0 0
535420 Books and Publications 0 0 0 100 100 100
535450 Training and Education 35 75 0 250 200 200
TOTAL OPERATING EXPENDITURES 28,391 38,890 30,506 29,590 31,133 27,760
CAPITAL OUTLAY
606400 Vehicles and Equipment 5,407 8,093 0 3,500 3,000 12,000
TOTAL CAPITAL OUTLAY 5,407 8,093 0 3,500 3,000 12,000
TOTAL CENTRAL GARAGE DIVISION 205,560 283,884 158,370 210,111 211,293 211,761
118
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET'
PUBLIC WORKS DEPARTMENT
PARKS AND RECREATION DIVISION
The Parks and Recreation Division is responsible for all maintenance and upkeep of the City parks and landscape areas
of City properties. Responsibilities include trash removal at fifteen (15) parks, two (2) boat ramps and four (4) piers,
landscaping and turf grass maintenance, planting and removal of trees, shrubs, and turf and annuals.. Provides
irrigation maintenance on all city properties, daily maintenance of eight (8) baseball/softball fields, four (4)
football/soccer fields, six (6) tennis courts four (4) clay courts and median on US 1 and Schumann Drive. Also
provides recreation programs at the Community Center, Skate Facility, along with Easter Egg Hunt and Halloween
Parade. Starting FY 2009-10, the maintenance of the Dog Park and Periwinkle Park has been added as part of the park
maintenance program.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Installed new fountain, irrigation and landscaping in Riverview Park
/ Added new dances and new exercise programs at the Community Center
/ Developed and opened a new Dog Park.
/ Built two new basketball courts and resurfaced six existing tennis courts at Schumann Park.
/ Refurbished trails at Garden Club Park and Filbert Street Park
/ Continued quality maintenance and beautification of all Parks and City grounds.
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Quality of Life
> Install a canopy at the Splash Park.
- Continue quality maintenance and beautification of all parks and grounds.
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Large Park Areas 89 Acres 89 Acres 89 Acres 256 Acres 266 Acres
Sports Complex 14 Acres 14 Acres 14 Acres 14 Acres 14 Acres
City Grounds 7 Acres 8 Acres 8 Acres 8 Acres 8 Acres
Medians and Walkways 5 miles 5 miles 5 miles 5 miles 5 miles
119
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDG ET DESCRIPTION FOR THE PARKS AND RECREATION DIVISION
STAFFING NATURE OFACTIVITY
08/09 09/10
75.00% 75.00% Parks -Mow, weed, and edge 50 acres of park land and 9 park locations. Remove trash at all
parks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects.
5.00% 5.00% Active Recreation -Provide fitness gymnastic, yoga and tae kwon do programs at the Community
Center.
2.50% 2.50% Playgrounds -Repair and maintain equipment at 3 playground areas.
11.00% 11.00% Balltields -Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain facilities
at 8 organized-play fields to maintain a safe area of play.
5.00% 5.00% Landscaping -Trimming, removal and replacement of trees, plants and sod on all City properties.
1.50% 1.50% Structural Repairs and Irrigation -Maintain, repair and/or replace buildings, structures and
100.00% 100.00%
PARKS AND RECREATION DIVISION BUDGET SUMMARY
Fiscal Year 2009-2010 adopted budget for Parks & Recreation is $1,016,195. This compares to the 2008-2009 projected
~enditures of $1,128,459, an decrease of $ 112,264 or 9.9 %.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
sonal Services $ 670,650 $ 722,825 $ 811,308 $ 861,650 $ 888,164 $ 781,774 $ (106,390)
erating Expenses 256,196 252,262 268,072 250,745 240,295 234,421 (5,874)
~italOutlay 47,048 47,906 21,036 0 0 0 0
ral $ 973,894 $ 1,022,993 $ 1,100,415 $ 1,112,395 $ 1,128,459 $ 1,016,195 $ (112,264)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures Difference
1. Personal Services -Net decrease mainly due to early retirement of one Parks Foreman and anticipated furlough
days $ (106,390)
2. Operating Expenses -Net decrease mainly due to reductions in small tools and repair & maintenance expenses. $ (5,874)
3. Capital Outlay - No approved Capital Outlay for FY 09-10 $ -
120
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
PARKS AND RECREATION DIVISION
F/T/E Projected Adopted
PAY POSITION YEARS Expenditure Budget
POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10
Parks Superintendent 46,541 / 97,308 70 1.00 1.00 1.00 $ 69,200 $ 66,775
Parks Supervisor 32,699 / 73,495 35 1.00 1.00 1.00 38,000 37,691
Recreation Supervisor 32,699 / 73,495 35 1.00 1.00 1.00 38,700 37,698
Foreman 28,196 /63,373 29 2.00 2.00 1.00 100,000 29,578
Maintenance Worker II 25,063 / 56,331 24 3.00 3.00 3.00 110,000 108,275
Maintenance Worker I 23,580 / 53,000 22 7.00 7.00 7.00 193,000 189,815
Skate Park Attendants°' 3.00 3.00 3.00 28,000 28,000
Recreation Aids"' 1.50 1.50 1.50 15,000 15,000
Tennis Courts Attendants" 4.00 4.00 4.00 25,000 25,000
23.50 23.50 22.50
$ 616,900 $ 537,832
Overtime 9,000 9,000
FICA Taxes 48,001 41,943
Clothing Allowance 1,560 1,440
Deferred Compensation 50,351 43,225
Group Health Insurance Premium 105,159 98,057
Dependant Health Ins Premium 32,392 32,393
Employee Assistance Program 346 323
Worker's Comp Insurance 24,455 17,561
Total Personal Services $ 888,164 $ 781,774
(1) F/T/E position years represents full time eq uivalent positions. For Recreation Aides, 1.50 equals three
temporary part-time positions. For Skate Pa rk Attendants, 3.00 equals six temporary part-time pos itions.
For Tennis Courts, 4.00 equals eight temporary part-time positions.
CAPITAL OUTLAY SCHEDULE
PARKS AND RECREATION DIVISION
Description 2009-10 2010-ll 2011-12 2012-13 2013-14 2014-15 TOTAL
Mowers (3) $ - $ 18,000 $ - $ 9,000 $ - $ - $ 27,000
Pick Up Truck - - 17,000 - 17,000 - 34,000
Chipper - - - - 5,000 - 5,000
$ - $ 18,000 $ 17,000 $ 9,000 $ 22,000 $ - $ 66,000 ~
121
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
PARKS AND RECREATION DIVISION
Cnde: 010057
FY 09/10
Amended City Mgr.
Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 410,303 432,420 483,286 527,000 548,900 469,832
511300 Temporary Salaries 65,014 62,801 68,307 68,000 68,000 68,000
511400 Overtime 7,491 16,468 11,031 9,000 9,000 9,000
512100 FICA Taxes 35,508 37,193 40,657 46,325 48,001 41,943
512215 Clothing Allowance 1,242 1,490 1,440 1,560 1,560 1,440
512225 Deferred Compensation 36,206 39,874 44,600 48,380 50,351 43,225
512301 Group Health Insurance Premium 65,287 79,395 100,774 105,033 105,159 98,057
512305 Dependant Health Ins Premium 18,656 23,222 31,433 32,411 32,392 32,393
512309 Employee Assistance Program 330 340 344 346 346 323
512400 Worker's Comp Insurance 30,614 29,622 29,436 23,595 24,455 17,561
TOTAL PERSONAL SERVICES 670,650 722,825 811,308 861,650 888,164 781,774
OPERATING EXPENDITURES
533400 Other Contractual Services 43,178 5,766 4,938 2,000 2,000 0
533415 Janitorial Services 16,849 23,538 16,920 27,000 17,000 17,520
533430 Port-O-Let Services 1,243 0 0 0 0 0
534000 Travel and Per Diem 1,154 1,277 593 460 460 0
534101 Telephone 6,127 3,718 3,206 2,650 2,755 2,840
534105 Cellular Telephone 1,529 5,860 5,528 5,350 4,770 3,900
534110 Internet Services 40 46 26 25 20 20
534120 Postage 201 256 145 100 100 100
534310 Electric 57,883 71,234 76,157 88,500 90,515 110,000
534320 Water/Sewer 9,640 12,489 6,938 7,825 7,530 7,600
534380 Trash Pickup/Hauling, Etc. 2,263 260 378 500 700 700
534420 Equipment Leases 727 168 262 400 400 400
534620 R & M-Vehicles 2,594 4,681 4,070 3,500 3,500 3,500
534630 R & M -Office Equipment 500 1,277 581 700 600 500
534640 R & M -Operating Equipment 11,830 14,485 23,200 15,000 20,000 14,000
534680 R & M -Irrigation Systems 2,914 4,495 7,005 4,500 4,500 3,000
534681 R& M-Fencing 228 0 0 0 0 0
534685 R & M -Grounds Maintenance 19,863 23,139 21,202 20,000 20,000 14,779
534686 R & M -Parks Facilities 24,925 16,397 28,590 15,000 15,000 11,800
534700 Printing and Binding 261 82 0 0 0 0
534830 Special Event Expense 2,911 3,551 3,474 2,000 2,500 2,000
534920 Legal Ads 240 0 0 0 0 0
535200 Departmental Supplies 3,993 4,517 2,994 3,000 3,000 1,800
535210 Computer Supplies 0 0 401 0 0 0
535220 Cleaning Supplies 0 747 331 300 300 300
535221 Fertilizer/Chemical Supplies 7,954 12,674 12,706 11,000 11,000 10,738
535230 Small Tools and Equipment 8,743 11,816 9,444 5,000 5,000 2,000
535260 Gas and Oil 21,936 24,735 33,219 31,400 23,380 23,000
535270 Uniforms and Shoes 4,186 2,925 3,393 2,860 3,372 2,860
535275 Safety Equipment 787 665 1,351 600 864 600
535410 Dues and Memberships 726 763 435 500 464 464
535420 Books and Publications 0 225 90 100 90 0
535450 Training and Education 774 478 495 475 475 0
TOTAL OPERATING EXPENDITURES 256,196 252,262 268,072 250,745 240,295 234,421
CAPITAL OUTLAY
606400 Vehicles and Equipment 47,048 47,906 21,036 0 0 0
TOTAL CAPITAL OUTLAY 47,048 47,906 21,036 0 0 0
TOTAL PARKS AND RECREATION 973,894 1,022,993 1,100,415 1,112,395 1,128,459 1,016,195
122
ITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
PUBLIC WORKS DEPARTMENT
CEMETERY DIVISION
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that
encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial
spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance
in locating burial spaces of family members, friends, and staff from funeral homes and monument companies.
Responsibilities also include record administration and adhering to ordinances, rules and regulations.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Provided professional care and maintenance of cemetery
/ Repainted office building, gazebo and pump house
/ Installed new office garage door
/ Repaired North property fence line
/ Purchased scissor lift trailer
/ Installed new information signs
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Quality of Life
- Continue beautifying Cemetery by expanding with new benches for Columbarium and replacing old ones.
City Goal: Governmental Efficiency
- Continue to provide professional care and maintenance of cemetery.
- Get storage building done for Cemetery scissor lift. (Using funds from the Cemetery Trust Fund).
PERFORMANCE MEASURES
Performance Indicators Actual
2004/2005 Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Cremains, including niches 35 30 31 30 30 37
Burials 41 46 32 38 42 39
Acres of property maintained 9.34 9.34 9.34 9.34 9.34 9.34
Operating cost per acre maintained $9,352 $10,099 $8,671 $9,530 $10,763 $10,107
PROGRAM BUDGET DESCRIPTION FOR THE CEMETERY DIVISION
STAFFING NATURE OFACTIVITY
08/09 09/10
60.00% 60.00% Cemetery Ground Maintenance -Maintain 9.34 acres of grounds through improved schedulin
of mowing, trimming, and general cleanup. Assist with sales and locations of burial spaces and
assist citizens and visitors in locating burial spaces of family members and friends. Removal and
trimming of unsightly trees to enhance appearance and increase safety. Continue to appl
chemicals and fertilizer to improve the overall appearance of the Cemetery. Perform
beautification ro~ects such as lantin trees and bushes to enhance a earance.
10.00% 10.00% Public Relations -Assist with sales and locations of burial spaces and assist citizens and visitors
in locatin burials aces of famil members and friends.
20.00% 20.00% Administration -Assist in record keeping, bill processing, sales and products.
10.00% 10.00% Burials -Markings for gravediggers, policing area for ants, checking flowers and parking cars.
100.00% 100.00%
123
__
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY OF
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HOME OF PELICAN ISLAND
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124
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CEMETERY DIVISION BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for the Cemetery is $156,211. This compares to the 2008-2009 projected expenditures
of $167,541, a decrease of $11,330 or 6.8%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07/08 FY 08/09 FY 08/09 FY 09/10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 119,850 $ 115,606 $ 125,618 $ 133,995 $ 139,765 $ 136,622 $ (3,143)
Operating Expenses 29,723 19,382 23,006 21,392 20,769 19,589 (1,180)
Capital Outlay 7,626 - 49,509 10,800 7,007 - (7,007)
Total $ 157,199 $ 134,988 $ 198,134 $ 166,187 $ 167,541 $ 156,211 $ (11,330)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures
Difference
1. Personal Services -Net decrease due to anticipated furlough days $ (3,1
2. Operating Expenses -Net decrease mainly due to reduction in repairs and maintenance and small tools $ (1,1
3. Capital Outlay - No Capital Outlay approved for FY 2009-10 $ (7,0
PERSONAL SERVICES SCHEDULE
EMETERY DIVISION
POSITION
Cemetery Supervisor
Maintenance Worker I
PAY
RANGE
32,699 / 73,495
23,580 / 53,000
F/T/E
POSITION YEARS
GRADE 07-08 08-09 09-10
35 1.00 1.00 1.00
22 1.00 1.00 1.00
2.00 2.00 2.00
Projected Adopted
Expenditure Budget
08-09 09-10
$ 64,500 $ 62,955
31,300 31,001
$ 95,800 $ 93,956 ~
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
1,000 1,000
7,424 7,282
240 240
8,734 8,568
14,097 14,114
7,195 7,195
46 46
5,229 4,221
$ 139,765 $ 136,622
125
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET':
CEMETERY DIVISION
Code: 010059
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 86,107 78,923 84,720 91,100 95,800 93,956
511400 Overtime 837 929 957 1,000 1,000 1,000
512100 FICA Taxes 6,353 5,643 6,021 7,064 7,424 7,282
512215 Clothing Allowance 242 240 240 240 240 240
512225 Deferred Compensation 7,825 7,187 7,711 8,311 8,734 8,568
512301 Group Health Insurance Premium 9,676 11,778 13,553 14,071 14,097 14,114
512305 Dependant Health Ins Premium 3,738 6,079 6,985 7,208 7,195 7,195
512309 Employee Assistance Program 44 46 46 46 46 46
512400 Worker's Comp Insurance 5,029 4,781 5,385 4,955 5,229 4,221
TOTAL PERSONAL SERVICES 119,850 115,606 125,618 133,995 139,765 136,622
OPERATING EXPENDITURES
533415 Janitorial Services 1,810 2,712 3,000 3,000 3,000 3,000
533480 Temporary Employment Services 3,149 0 0 0 0 0
534101 Telephone 1,165 1,165 1,377 1,325 1,360 1,360
534105 Cellular Telephones 0 408 391 375 310 260
534110 Internet Access 528 580 575 575 574 574
534310 Electric 1,885 2,042 1,827 2,050 2,000 2,150
534610 R & M -Buildings 584 25 812 800 800 200
534620 R & M-Vehicles 140 13 480 500 500 300
534630 R & M -Office Equipment 125 361 0 100 100 0
534640 R & M-Operating Equipment 2,874 2,689 2,484 2,500 2,500 2,500
534685 R & M -Grounds Maintenance 10,577 3,256 3,757 3,301 3,301 3,300
535200 Departmental Supplies 2,860 2,814 3,629 2,701 2,701 3,000
535210 Computer Supplies 0 0 0 309 309 200
535220 Cleaning Supplies 130 215 197 250 250 250
535230 Small Tools and Equipment 633 323 947 477 446 200
535260 Gas and Oil 2,146 1,591 2,336 1,880 1,340 1,400
535270 Uniforms and Shoes 710 421 582 442 442 695
535275 Safety Equipment 117 372 217 442 441 200
535410 Dues and Memberships 291 395 395 395 395 0
TOTAL OPERATING EXPENDITURES 29,723 19,382 23,006 21,392 20,769 19,589
CAPITAL OUTLAY
606400 Vehicles and Equipment 7,626 0 49,509 10,800 7,007 0
TOTAL CAPITAL OUTLAY 7,626 0 49,509 10,800 7,007 0
TOTAL CEMETERY DIVISION 157,199 134,988 198,134 166,187 167,541 156,211
126
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
PUBLIC WORKS DEPARTMENT
FACILITIES MAINTENANCE
The Facilities Maintenance Division is responsible for the maintenance and repair for all city buildings and facilities
and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides
miscellaneous janitorial services and support to all community activities as well as all departments such as moving
office equipment and furniture.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Energy Saving measures to reduce electric bills at certain facilities.
/ Repainted Interior of City hall
/ Remaining proactive toward maintenance in the City.
/ Assisted and provided courteous service to all city departments and community events.
/ Maintained all city facilities.
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
- Continue to remain proactive towards maintenance and head off potential problems before they occur.
- Try to maintain current standards through this economic crisis and budget cutting times.
- Continue to maintain all City facilities
- Continue to provide courteous services to all city departments and community activities.
PERFORMANCE MEASURES
Performance Indicators Actual
2004/2005 Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Number of facility and sites maintained 43 43 44 44 51 53
Total square footage maintained 160,328 160,328 169,769 128,668 128,668 144,513
Total number of work orders completed 600 600 350 200 200 200
Cost per square foot maintained * $2.93 $1.20 $1.17 $1.26 $1.44 $1.04
* The higher cost per square foot maintained for FY 2004/05 is due to hurricane repairs.
I27
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION
STAFFING NATURE OFACTIVITY
08/09 09/10
65.00% 65.00% Property Maintenance -Provide continuous maintenance and repair to all City buildings and
facilities. These maintenance and repair activities are in the following disciplines:
Desi n/Construction Electrical Paintin Plumbin Cabinetr Car entr and General
20.00% 20.00% General Administration -Supervise City facility contractors to ensure contractual obligation
enforced. Provide general administrative duties to ensure overall efficient operation of City owned
facilities and the re aration of annual division bud et.
15.00% 15.00% Janitorial Services -Perform duties such as supporting community activities, moving offices
furniture, and providing janitorial services for all City facilities
100.00% 100.00%
FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for the Facilities Maintenance is $268,022. This compares to the
projected expenditures of $275,217, a decrease of $7,195 or 2.6%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 82,598 $ 96,355 $ 102,071 $ 120,257 $ 120,247 $ 117,237 $ (3,010)
Operating Expenses 109,619 108,080 162,251 157,007 154,970 150,785 (4,185)
Capital Outlay - 1,650 - - - - -
Total $ 192,217 $ 206,085 $ 264,322 $ 277,264 $ 275,217 $ 268,022 $ (7,195)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenditures Difference
1. Personal Services -Net decrease due to anticipated furlough days $ (3,010)
2. Operating Expenses -Net decrease mainly due to reduction in repairs and maintenance of buildings. $ (4,185)
3. Capital Outlay - No approved capital outlay for FY 2009-10 $
128
_.__
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
FACILITIES MAINTENANCE
F/T/E
PAY POSITION YEARS
POSITION RANGE GRADE 07-08 08-09 09-10
Facilities Maintenance Supervisor 32,699 /73,495 35 1.00 1.00 1.00
Maintenance Worker II 25,063 / 56,331 24 1.00 1.00 1.00
2.00 2.00 2.00
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 76,000 $ 73,933 ~
Projected Adopted
Expenditure Budget
08-09 09-10
$ 49,500 $ 47,697
26,500 26,236
9,000 9,000
6,512 6,354
120 120
7,661 7,475
13,982 13,993
3,707 3,707
46 46
3,219 2,609
$ 120,247 $ 117,237
CAPITAL OUTLAY SCHEDULE
FACILITIES MAINTENANCE
Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL
Work Truck $ - $ 25,000 $ 25,000 $ - $ - $ - $ 50,000
$ - $ 25,000 $ 25,000 $ - $ - $ - $ 50,000
129
e
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
FACILITIES MAINTENANCE DIVISION
Code: 010056
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Bud et
PERSONAL SERVICES
511200 Regular Salaries 50,830 61,815 63,794 76,000 76,000 73,933
511400 Overtime 8,394 5,947 8,624 9,000 9,000 9,000
512100 FICA Taxes 4,314 4,884 5,254 6,512 6,512 6,354
512215 Clothing Allowance 200 150 90 120 120 120
512225 Deferred Compensation 5,330 5,741 6,115 7,661 7,661 7,475
512301 Group Health Insurance Premium 7,931 10,254 11,162 13,982 13,982 13,993
512305 Dependant Health Ins Premium 2,336 4,202 3,586 3,717 3,707 3,707
512309 Employee Assistance Program 38 44 42 46 46 46
512400 Worker's Comp Insurance 3,224 3,318 3,404 3,219 3,219 2,609
TOTAL PERSONAL SERVICES 82,598 96,355 102,071 120,257 120,247 117,237
OPERATING EXPENDITURES
533400 Other Contractual Services 4,782 4,340 24,220 24,426 24,400 25,000
533415 Janitorial Services 12,000 14,963 24,900 24,900 24,900 24,900
533420 Pest/Weed Control 2,625 2,750 3,218 4,200 3,800 3,800
534000 Travel and Per Diem 0 0 0 250 0 0
534101 Telephone 180 38 323 100 90 95
534105 Cellular Telephone 724 859 748 750 630 840
534110 Internet Services 31 52 21 20 20 20
534420 Equipment Leases 0 0 0 400 200 200
534610 R & M -Buildings 66,515 61,865 84,197 75,191 75,000 70,000
534620 R & M-Vehicles 1,310 1,641 1,783 3,000 3,000 3,000
534630 R& M-Office Equipment 0 322 0 0 0 0
534640 R & M-Operating Equipment 1,085 315 716 400 400 400
534920 Legal Ads 117 160 0 0 0 0
535200 Departmental Supplies 3,659 2,126 2,416 2,400 2,400 2,400
535210 Computer Supplies 0 0 0 150 150 150
535220 Cleaning Supplies 12,425 12,103 10,695 12,000 12,000 12,000
535230 Small Tools and Equipment 1,695 1,502 2,104 2,000 1,800 1,800
535250 Building Supplies 1,115 1,996 1,917 2,000 2,000 2,000
535260 Gas and Oil 491 2,216 4,018 3,800 3,160 3,160
535270 Uniforms and Shoes 711 663 812 720 720 720
535275 Safety Equipment 155 167 163 300 300 300
TOTAL OPERATING EXPENDITURES 109,619 108,080 162,251 157,007 154,970 150,785
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 1,650 0 0 0 0
TOTAL CAPITAL OUTLAY 0 1,650 0 0 0 0
TOTAL FACILITIES MAINTENANCE 192,216 206,085 264,322 277,264 275,217 268,022
130
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GENERAL FUND -NON-DEPARTMENTAL
This section of the budget includes costs not related to specific departmental service objectives or
programs. The largest category of expenditures in this budget is for payments for general property and
casualty liability insurance premiums, payment to the Riverfront Community Redevelopment Agency
for tax increment revenue and general government utilities.
NON-DEPARTMENTAL BUDGET SUMMARY
Fiscal Year 2009-2010 adopted budget for Non-departmental is $627,277. This compares to the 2008-09 projected expenditures o
,988, a decrease of $66,711, or 9.6%.
FY OS-06 FY 06-07 FY 07-08
Actual Actual Actial
Personal Services $ 19,172 $ 6,087 $
Operating Expenses 529,653 793,453
Grants and Aids 2,215 4,000
Non-Operating 1,139,289 -
Total $ 1,690,329 $ 803,540 $
Fiscal Year 2008-09 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2007-08 Projected Expenditures:
1. Personal Services - No change from prior year.
2. Operating Expenses -Decrease mainly due to reduction in insurance and taxes paid to CRA
3. Grantsand Aids - No grants and aids budgeted for FY 2008-09 or FY 2009-10.
4. Non-Operating Expenses - No change from prior year
Amended Projected Adopted
FY 08-09 FY 08-09 FY 09-10
Budget Expenditures Budget Difference
- $ 5,000 $ 15,000 $ 15,000 $ -
- 674,131 678,988 612,277 (66,711)
- $ 679,131 $ 693,988 $ 627,277 $ (66,711)
Difference
$ -
$ (66,711)
$ -
$ -
131
1CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGETk,
NON-DEPARTMENTAL
Code: 010099
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
512500 Unemployment 19,172 6,087 1,268 5,000 15,000 15,000
TOTAL PERSONAL SERVICES 19,172 6,087 1,268 5,000 15,000 15,000
OPERATING EXPENDITURES
533100 Professional Services 4,680 6,350 0 0 0 0
533120 Consultants 17,213 3,261 53,185 6,180 6,178 0
533400 Other Contractual Services 845 0 0 0 0 0
533415 Janitorial 0 0 6,600 6,600 6,600 6,600
533425 Contract Mowing Services 7,885 12,952 25,375 15,000 25,000 25,000
534101 Telephone 3,984 4,435 5,633 4,200 6,162 6,350
534110 Internet Services 0 0 4,048 4,800 4,755 5,000
534120 Postage 6,591 6,892 7,663 7,000 7,000 7,180
534310 Electric 77,454 75,462 44,131 48,600 45,800 45,500
534320 Water/Sewer 4,879 5,817 6,579 7,200 5,300 5,500
534500 Insurance 163,181 346,152 258,834 233,345 233,345 219,481
534501 Claims 0 0 45,369 10,000 7,500 7,500
534610 R&M Building 420 0 0 0 0 0
534620 R&M Vahicles 60 0 0 0 0 0
534630 R&M Office equipment 0 1,499 1,528 925 917 950
534700 Printing and Binding 6,756 10,005 10,256 10,080 9,925 9,900
534805 4th of July 18,501 18,656 18,412 19,000 17,750 17,750
534815 Brick Paving 735 558 225 700 250 250
534825 Advertising Expenditures 3,084 1,793 2,882 0 1,615 1,615
534830 Special Events Expense 3,593 2,100 900 900 900 900
534835 Special Employee Events 2,988 2,809 2,757 2,000 2,632 2,000
534944 Supplies-PS Empl Exp Fund 1,491 803 430 500 1,500 1,000
534945 Supplies-General Empl Exp Fund 3,066 2,694 3,147 1,000 2,750 1,000
534955 Refunds 0 0 792 0 0 0
534980 Payment-Riverfront CRA Fund 178,786 269,866 250,499 275,436 273,888 228,326
534999 General Fund Inventory 1,935 0 0 0 0 0
535200 Departmental Supplies 2,717 2,688 1,672 750 750 1,000
535210 Computer Supplies 170 0 0 0 0 0
535260 Gas and Oil 64 0 0 0 0 0
535410 Dues and Memberships 2,026 2,186 2,451 2,500 2,475 2,475
535420 Books and Publications 78 0 0 0 0 0
535454 PBA Tuition Reimb Plan 1,874 1,016 928 1,500 1,000 1,500
535455 CWA Tuition Reimb Plan 0 500 1,297 1,000 500 1,000
535710 Non-Ad Valorem Tax 14,600 14,958 14,915 14,915 14,496 14,500
TOTAL OPERATING EXPENSES 529,653 793,453 770,508 674,131 678,988 612,277
GRANTS AND AIDS
708199 Grants and Aids 2,215 4,000 0 0 0 0
TOTAL GRANTS AND AIDS 2,215 4,000 0 0 0 0
909480 Trfr to Fund 480 Building 1,139,289 0 0 0 0 0
909901 Contingency 0 0 0 0 0 0
TOTAL NON-OPERATING 1,139,289 0 0 0 0 0
TOTAL NON-DEPARTMENTAL 1,690,329 803,540 771,776 679,131 693,988 627,277
132
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of
revenue sources (other than Major Capital Projects) that are
legally required to be spent for specific purposes. These Special
Revenue Funds include the following:
Local Option Gas Tax Fund (LOGY)
Discretionary Sales Tax Fund (DST)
Recreation Impact Fee Fund
Stormwater Utility Fund
Law Enforcement Forfeiture Fund
Riverfront Community Redevelopment Agency
$ 818,000
2,863,367
200,000
938,340
10,200
605,402
TOTAL $ 5,435,309
Note that the Riverfront Community Redevelopment Agency
(CRA) is a blended component unit. Its governing body is also
the Sebastian City Council and this results in its budget also
being approved by the City Council acting as the CRA governing
body.
133
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
LOCAL OPTION GAS TAX
The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are
distributed to participating cities within the County on a percentage basis determined by the City's
population and amount of annual transportation-type expenditures. The funds can be used for payment of
debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road
maintenance and signage.
High fuel costs and change in consumer driving patterns have contributed to the decline from prior year
collections. The 2009-2010 allocation for the City of Sebastian is estimated at $676,500. The estimate is
based on trend analysis.
LOCAL OPTION GAS TAX FUND REVENUE
~~~P~ 12nn1 n
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
Adopted
Budget
TAXES
312400 Local Option Gas Tax 716,495 688,085 601,390 650,000 660,000 676,500
TOTAL TAXES 716,495 688,085 601,390 650,000 660,000 676,500
MISCELLANEOUS REVENUE
331900 Federal Grant - FEMA 0 0 0 0 0 0
331902 Federal Grant - FHWA 0 0 0 0 0 0
334100 State Grant - DCA 0 0 0 0 0 0
334492 FDOT Lighting Agreement 16,998 18,018 18,559 19,047 19,047 19,523
361100 Interest Income 9,478 7,494 18,508 21,000 2,000 2,983
361105 SBA Interest Earnings 38,667 84,727 16,239 30,000 5,000 6,000
TOTAL MISCELLANEOUS REVENUE 65,143 110,239 53,306 70,047 26,047 28,506
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0 0 0 34,753 71,387 112,994
TOTAL NON-REVENUE SOURCES 0 0 0 34,753 71,387 112,994
TOTAL LOCAL OPTION GAS TAX 781,638 798,324 654,696 754,800 757,434 818,000
134
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: 120051
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
Adopted
Budget
OPERATING EXPENDITURES
533452 Maintenance 13,500 0 0 0 0 0
534315 Public Lighting 171,318 178,495 184,133 185,000 185,000 185,000
534505 Railroad Crossing Insurance 0 0 0 0 0 0
534695 Railroad Crossing Maintenance 4,230 4,719 4,719 39,016 41,650 43,000
535310 Road Materials and Supplies 0 0 0 0 0 0
535380 Signalization Supplies 21,888 12,161 16,885 15,000 15,000 15,000
TOTAL OPERATING EXPENDITURES 210,936 195,375 205,737 239,016 241,650 243,000
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
DEBT SERVICE
707105 Principal -Paving Loan 214,174 223,704 233,644 243,986 243,986 254,839
707205 Interest -Paving Loan 85,826 76,296 66,356 56,014 56,014 45,161
TOTAL DEBT SERVICE 300,000 300,000 300,000 300,000 300,000 300,000
GRANTS AND AIDS
820100 GoLine Grant 0 0 0 0 0 50,000
TOTAL GRANTS AND AIDS 0 0 0 0 0 50,000
NON-OPERATING
909101 Trfr to General Fund 001 0 0 0 215,784 215,784 175,000
909133 Trfr to Transp Impr Fund 330 489,438 262,571 95,000 0 0 50,000
909990 Unappropriated 0 0 0 0 0 0
TOTAL NON-OPERATING 489,438 262,571 95,000 215,784 215,784 225,000
TOTAL LOCAL OPTION GAS TAX 1,000,374 757,946 600,737 754,800 757,434 818,000
135
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
DISCRETIONARY SALES TAX
The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River
County. The tax funds are distributed to participating cities within the County on a percentage basis
determined by the City's population. The funds can be used to finance, plan, and construct infrastructure,
land acquisition for recreation or preservation, land improvement, and emergency vehicle purchases.
The FY 2008-2009 allocation for the City of Sebastian is estimated at $2,400,000. The estimate is based on
the trend analysis.
This revenue source is has been extended by referendum vote to December 31, 2019.
DISCRETIONARY SALES TAX FUND REVENUE
Code: 130010
Amended FY 09/10
ccount FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Adopted
Number Description Actual Actual Actual Budget Projected Budget
TAXES
312600 Discretionary Sales Tax 2,724,742 2,560,310 2,502,937 2,400,000 2,400,000 2,460,000
TOTAL TAXES 2,724,742 2,560,310 2,502,937 2,400,000 2,400,000 2,460,000
MISCELLANEOUS REVENUE
361100 Interest Income 39,773 40,561 26,902 40,000 22,550 30,445
361105 SBA Interest Earnings 68,192 79,637 19,819 38,000 20,000 20,000
TOTAL MISCELLANEOUS REVENUE 107,965 120,198 46,721 78,000 42,550 50,445
NON-REVENUE SOURCES
Transfer from Fund 310 0 289,972 0 0 0 0
Transfer from Fund 320 0 184,622 0 0 0 0
381360 Transfer from Fund 363 6,960 0 0 0 0 0
389991 Appropriation From PY Fund Balance 0 0 0 914,957 950,407 352,922
TOTAL NON-REVENUE SOURCES 6,960 0 0 914,957 950,407 352,922
TOTAL DISCRETIONARY SALES TAX 2,839,667 2,680,508 2,549,658 3,392,957 3,392,957 2,863,367
136
''ICITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
DISCRETIONARY SALES TAX FUND EXPENDITURES
Code: 130051
Amended FY 09/10
ccount FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Adopted
Number Description Actual Actual Actual Budget Projected Budget
NON-OPERATING
909101 Interfund Trfr to 001 - GF 203,904 374,432 0 0 0 0
909123 Interfund Trfr to 230-Series 2003 DSF 1,025,525 1,033,206 1,164,036 1,032,957 1,032,957 1,035,869
909131 Trfr to Capital Projects Fund 310 454,693 276,951 525,709 385,000 385,000 385,000
909132 Trfr to CIP Fund 320 0 (596) (32,788) 0 0 0
909133 Trfr to Transp Impr Fund 330 355,558 407,501 581,251 1,500,000 1,500,000 467,498
909136 Trfr to Stormwater Impr Fund 363 0 653,415 1,318,444 475,000 475,000 975,000
909145 Trfr to Fund 455 AP 274,916 0 0 0 0 0
TOTAL NON-OPERATING 2,314,596 2,744,909 3,556,652 3,392,957 3,392,957 2,863,367
TOTAL DISCRETIONARY SALES TAX 2,314,596 2,744,909 3,556,652 3,392,957 3,392,957 2,863,367
137
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
RECREATION IMPACT FEE FUND
The Recreation Impact Fee was established to enable the City to allow growth and development to proceed
in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so
as to require growth and development to share in the burden of growth by paying its pro rata share for the
reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City
through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational
facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15)
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
Adopted
Budget
MISCELLANEOUS REVENUE
361100 Interest Income 24,035 23,959 20,794 20,000 25,000 13,247
361105 SBA Interest Earnings 22,275 44,040 12,677 15,000 13,000 10,000
363270 Recreation Impact Fee 337,675 56,875 32,825 100,000 33,000 33,000
TOTAL MISCELLANEOUS REVENUE 383,985 124,874 66,296 135,000 71,000 56,247
NON-REVENUE SOURCES
381320 Transfer from Fund 320 17,654 0 0 0 0 0
389991 Appropriation From PY Fund Balance 0 0 0 40,000 120,000 143,753
TOTAL NON-REVENUE SOURCES 0 0 0 40,000 120,000 143,753
TOTAL RECREATION IMPACT FEE 383,985 124,874 66,296 175,000 191,000 200,000
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
Adopted
Budget
CAPITAL OUTLAY AND PROJECTS
606300 Improvements Other Than Bldgs 0 0 6,897 0 0 0
TOTAL CAPITAL OUTLAY AND PROJECTS 0 0 6,897 0 0 0
NON-OPERATING
909132 Transfer to CIP Fund 320 95,000 77,000 (148,904) 175,000 191,000 100,000
909133 Transfer to CIP Fund 330 0 0 500,000 0 0 100,000
909990 Unappropriated 0 0 0 0 0 0
TOTAL NON-OPERATING 95,000 77,000 351,096 175,000 191,000 200,000
TOTAL RECREATION IMPACT FEE 95,000 77,000 357,993 175,000 191,000 200,000
138
''ICITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
STORMWATER UTILITY FUND
The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of
managing the City's stormwater system, to prepare, construct and manage betterments and improvements to the
stormwater system, regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $4.00 per month,
or $48.00 per year. (Ordinance 0-01-16)
STORMWATER UTILITY FUND REVENUE
Code: 163010
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
Adopted
Budeet
MISCELLANEOUS REVENUE
361100 Interest Income 31,706 29,631 10,340 26,000 13,000 14,000
361105 SBA Interest Earnings 56,226 67,525 34,686 20,000 11,000 12,344
361150 Other Interest 1,356 987 596 1,200 1,000 1,000
363630 Stormwater Utility Fee 819,287 834,039 810,944 850,000 850,000 850,000
381360 Transfer from Fund 363 3,619 0 0 0 0 0
389991 Appropriation from prior year fund balance 0 0 0 648,935 675,733 60,996
TOTAL MISCELLANEOUS REVENUE 912,194 932,182 856,566 1,546,135 1,550,733 938,340
TOTAL STORMWATER UTILITY 912,194 932,182 856,566 1,546,135 1,550,733 938,340
STORMWATER UTILITY FUND EXPENDITURES
Code: 163051
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
Adopted
Budget
OPERATING EXPENDITURES
533100 Professional Services 6,765 79 86 3,500 8,098 100
TOTAL OPERATING EXPENDITURES 6,765 79 86 3,500 8,098 100
NON-OPERATING
909101 Interfund Trfr to 001 - GF 639,031 466,576 500,000 512,500 512,500 500,000
909263 Interfund Trfr to Fund 263 436,973 437,273 506,049 440,135 440,135 438,240
909363 Interfund Trfr to SIF Fund 363 0 453,744 0 590,000 590,000 0
TOTAL NON-OPERATING 1,076,004 1,357,593 1,006,049 1,542,635 1,542,635 938,240
TOTAL STORMWATER UTILITY 1,082,769 1,357,672 1,006,135 1,546,135 1,550,733 938,340
139
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET;
LAW ENFORCEMENT FORFEITURE FUND
The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues
associated with seized or forfeited property by the Police Department under the Florida Contraband
Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes,
matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs,
School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs.
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
Adopted
Budget
FINES AND FORFEITS
351200 Confiscated Property 15,129 6,850 19,114 8,000 8,000 8,000
TOTAL FINES AND FORFEITS 15,129 6,850 19,114 8,000 8,000 8,000
MISCELLANEOUS REVENUE
361100 Interest Income 1,454 1,665 122 1,000 200 200
361105 SBA Interest Earnings 0 0 624 0 0 0
365000 Sale of Surplus 972 225 5,181 0 0 0
366000 Contributions and Donations 1,740 321 2,785 2,000 2,000 2,000
389991 Appropriation from PY Fund Balance 0 0 0 13,500 5,300 0
TOTAL MISCELLANEOUS REVENUE 4,166 2,211 8,712 16,500 7,500 2,200
TOTAL LAW ENFORCEMENT FORFEITURE 19,295 9,061 27,826 24,500 15,500 10,200
140
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
Adopted
Budget
OPERATING EXPENDITURES
534966 D.A.R.E. Expenditures 1,530 2,563 0 4,000 4,000 0
534967 G.R.E.A.T.Expenditures 0 8,941 0 4,000 4,000 0
535380 Departmental Supplies 1,730 5,990 85 7,500 7,500 0
535450 Training & Education 0 0 0 0 0 0
TOTAL OPERATING EXPENDITURES 3,260 17,494 85 15,500 15,500 0
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 9,000 0 0
TOTAL CAPITAL OUTLAY 0 0 0 9,000 0 0
NON-OPERATING
708199 Other Grants & Aids 0 0 0 0 0 0
909990 Unappropriated 0 0 10,200
TOTAL NON-OPERATING 0 0 0 0 0 10,200
TOTAL LAW ENFORCEMENT FORFEITURE 3,260 17,494 85 24,500 15,500 10,200
141
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
COMMUNITY REDEVELOPMENT AGENCY
City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995,
pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment
Agency is the removal of blighted areas and the development of such areas, pursuant to the
Community Redevelopment Act of 1969. All revenues and expenditures related to the City's
Community Redevelopment Agency are included in this fund. In FY 2008-2009, a transfer will
be made to General Fund to offset the additional costs of providing enhanced maintenance of
parks and medians within this area.
COMMUNITY REDEVELOPMENT AGENCY REVENUES
Code: 140010
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
Adopted
Budget
TAXES
338200 Tax Increment Revenue -Sebastian 178,786 282,546 250,499 275,436 273,888 228,326
338200 Tax Increment Revenue -Indian River Cty 160,051 270,195 252,885 252,656 251,236 209,442
TOTAL TAXES 338,837 552,741 503,384 528,092 525,124 437,768
MISCELLANEOUS REVENUE
361100 Interest Income 28,500 33,210 5,454 26,000 2,200 2,767
361105 SBA Interest Earnings 0 0 5,436 0 0 0
369900 Other Miscellaneous Revenue 0 0 75 0 0 0
TOTAL MISCELLANEOUS REVENUE 28,500 33,210 10,965 26,000 2,200 2,767
NON-REVENUE SOURCES
381320 Transfer from Capital Project Fund 0 0 0 0 0 0
381330 Transfer from Capital Project Fund 330 0 0 0 45,000 670,435 0
389991 Fund Balance Carried Forward 0 0 0 0 0 164,867
TOTAL NON-REVENUE SOURCES 0 0 0 45,000 670,435 164,867
TOTAL RIVERFRONT REDEVELOPMENT 367,337 585,951 514,349 599,092 1,197,759 605,402
142
ITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES
Code: 140051
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
Adopted
Budget
OPERATING EXPENDITURES
533100 Professional Services 14,492 5,000 18,400 7,600 9,425 10,000
533201 Admin Svcs Provided by the GF 9,086 36,575 12,826 12,584 12,584 13,202
533400 Other Contractual Services 0 3,000 0 20,000 20,000 0
534120 Postage 0 0 0 0 0 0
534315 Public Lighting 13,053 14,023 13,743 14,850 14,000 14,000
534320 Water and Sewer 0 0 0 0 200 200
534686 R&M-Park Facilities 0 0 0 2,400 3,850 4,000
534830 Special Events Expense 31,505 18,160 26,798 78,666 71,600 71,600
534920 Legal Ads 71 78 1,469 100 0 0
535200 Departmental Supplies 0 1,188 962 1,000 1,892 1,500
535410 Dues & Memberships 395 695 870 900 870 900
TOTAL OPERATING EXPENDITURES 68,602 78,719 75,068 138,100 134,421 115,402
CAPITAL OUTLAY AND PROJECTS
606100 Land 0 394,999 0 0 351,500 0
606310 Improvements Other Than Building 0 1,500 0 0 0 0
606400 Equipment 0 99,524 0 0 0 0
606900 Infrastructure -Yacht Club 0 29,207 0 0 0 0
606900 Infrastructure -Indian River Drive 0 84,592 0 0 0 0
606990 Infrastructure -Engineering 0 0 106,249 0 0 0
TOTAL CAPITAL OUTLAY AND PROJECTS 0 609,822 106,249 0 351,500 0
GRANTS AND AIDS
820100 Facade/Sign Improvement Program 0 1,560 38,033 30,000 30,000 30,000
TOTAL GRANTS AND AIDS 0 1,560 38,033 30,000 30,000 30,000
NON-OPERATING
909100 Interfund Trfr to General Fund 001 0 0 0 60,000 60,000 60,000
909132 Interfund Trfr to CIP Fund 320 0 0 15,000 0 0 0
909133 Interfund Trfr to CIP Fund 330 0 215,401 619,561 0 0 400,000
909990 Unappropriated 0 0 0 370,992 621,838 0
TOTAL NON-OPERATING 0 215,401 634,561 430,992 681,838 460,000
TOTAL RIVERFRONT REDEVELOPMENT 68,602 905,502 853,911 599,092 1,197,759 605,402
143
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
144
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
DEBT SERVICE FUNDS
Debt Service Funds are used to account for the accumulation of pledged funds that are legally
restricted to pay the city's general government bonded debt obligations. These Debt Service
Funds include the following:
• Discretionary Sales Surtax Revenue Bonds Debt Service Fund
• Stormwater Utility Revenue Bonds Debt Service Fund
The City currently has no plan for additional debt in the coming fiscal year. Detailed debt
service payment schedules are located in the schedules section of this document.
145
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt service payments associated with the Discretionary Sales Surtax
Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds are for
fifteen (15) years. The outstanding debt for this fund is $7,725,000 as of September 30, 2009. The debt
proceeds were used to construct the new city hall, the renovation of the old city hall, the expansion of the
police department, and the friendship park.
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND REVENUE
Code: 230010
ccount
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
MISCELLANEOUS REVENUE
361100 Interest Income 3 134 2,448 1,974 1,000 1,000
361105 SBA Interest Earnings 1,399 7,298 2,363 0 0 0
TOTAL MISCELLANEOUS REVENUE 1,402 7,432 4,811 1,974 1,000 1,000
NON-REVENUE SOURCES
381130 Interfund Trfr from 130 DST 1,025,525 1,033,206 1,164,036 1,032,957 1,033,931 1,035,869
384090 Debt Proceeds-Pub Fac Debt 0 0 0 0 0 0
TOTAL NON-REVENUE SOURCES 1,025,525 1,033,206 1,164,036 1,032,957 1,033,931 1,035,869
TOTAL DEBT SERVICE FUND 1,026,927 1,040,638 1,168,847 1,034,931 1,034,931 1,036,869
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE EXPENDITURES
Code: 230051
ccount
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
OPERATING EXPENDITURES
535205 Bank Charges 0 0 0 300 300 300
TOTAL OPERATING EXPENDITURES 0 0 0 300 300 300
DEBT SERVICE
707130 Principal -DST Series 2003 665,000 680,000 700,000 720,000 720,000 745,000
707230 Interest -DST Series 2003 367,844 353,206 333,619 312,956 312,956 289,894
707300 Other Debt Service Costs 1,675 1,675 7,675 1,675 1,675 1,675
TOTAL DEBT SERVICE 1,034,519 1,034,881 1,041,294 1,034,631 1,034,631 1,036,569
TOTAL DEBT SERVICE FUND 1,034,519 1,034,881 1,041,294 1,034,931 1,034,931 1,036,869
146
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt service payments associated with the Stormwater Utility
Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds are for nineteen (19) years.
The outstanding debt for this fund is $4,315,000 as of September 30, 2009. The debt proceeds were used to
improve the stormwater system according to the adopted stormwater mater plan. The improvement projects
included Twin Ditch, Periwinkle Drive, Middle Stonecrop, and Collier Creek
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND REVENUE
Code: 263010
ccount
umber Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
MISCELLANEOUS REVENUE
361100 Interest Income 1 28 716 875 120 120
361150 SBA Interest Earnings 971 1,069 318 0 0 0
TOTAL MISCELLANEOUS REVENUE 972 1,097 1,034 875 120 120
NON-REVENUE SOURCES
381163 Interfund Trfr from 163 SUF 436,973 437,273 506,049 440,135 440,890 438,240
384263 Debt Proceeds - Stormwater Series 2003 0 0 0 0 0 0
TOTAL NON-REVENUE SOURCES 436,973 437,273 506,049 440,135 440,890 438,240
TOTAL DEBT SERVICE FUND 437,945 438,370 507,083 441,010 441,010 438,360
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND EXPENDITURES
Code: 263051
FY 09/10
Amended City Mgr.
ccount FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed
umber Description Actual Actual Actual Budget Projected Budget
DEBT SERVICE
707163 Principal - Stormwater Series 2003 235,000 240,000 245,000 255,000 255,000 260,000
707263 Interest - Stormwater Series 2003 201,973 197,273 191,873 185,135 185,135 177,485
707300 Other Debt Service Costs 875 875 4,875 875 875 875
TOTAL DEBT SERVICE 437,848 438,148 441,748 441,010 441,010 438,360
TOTAL DEBT SERVICE FUND 437,848 438,148 441,748 441,010 441,010 438,360
147
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET';
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148
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
INTRODUCTION
Capital improvements include streets, buildings, building improvements, new parks, park
expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of
equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least
five years. The capital project funds section consists of all capital improvement projects for Fiscal Year
2009-10.
The Capital Projects Funds include all of the City's "Pay as you go" and loan funded Capital Improvement
Projects. Funding for the Fiscal Year 2009-10 projects is provided from Discretionary Sales Tax (DST),
Local Option Gas Tax (LOGY), Recreation Impact Fees, Available Construction Funds, Airport Operating
Revenues, State and Federal grants, Riverfront CRA, and the Cemetery Trust Fund. Project expenditures are
accounted for in Capital Project Funds and the Airport Projects Fund, but they are presented in a
consolidated manner in the budget document to facilitate review of capital projects as a whole. Any
projected operating costs associated with the Fiscal Year 2009-10 projects are programmed in the respected
department/division's operating budget. The detail of the projected operating costs associated with each
project can be found on the pages following the summary information. Some of the FY 2009-10 projects are
either for replacement purposes or for infrastructure improvements, which do not require an increase in
operational costs and may reduce maintenance expenditures. There are no anticipated savings or revenues
expected to result from the Fiscal Year 2009-10 projects.
149
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS
FOR FISCAL YEAR 2009 - 2010
REVENUE BY SOURCE
Airport Operating Local Option Gas
Grants
_
4% ~\ Revenues - Tax
Riverfront CRA 0% 1%
11%
Available
~ Construction
Cemetery Trust ~
-~ Funds
Fund - -_
~
26%
1%
Discretionary i~
~ Recreation Impact
Sales Tax Fund- -'" - Fee Fund
51% 6%
USES OF FUNDS
Physical General
Environment-~ ,Government
27% 22%
\ ~
Culture and Public Safety
Recreation -- - 11
3%
Transportation
37%
150
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET{~
CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE
Local Option Gas Tax $ 50,000
Available Construction Funds 928,752
Recreation Impact Fee Fund
Discretionary Sales Tax Fund
Cemetery Trust Fund
Riverfront CRA
Grants
Airport Operating Revenues
Total Capital Improvement Fund Revenues
200,000
1,827,498
50,000
400,000
153,948
3,946
$ 3,614,144
CAPITAL IMPROVEMENT FUND EXPENDITURES BY TYPE
General Government $ 800,000
Public Safety 385,000
Transportation 1,354,144
Culture and Recreation
Physical Environment
Total Capital Improvement Fund Expenditures
100,000
975,000
$ 3,614,144
151
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation Available
Option Impact Construction Riverfront Cemetery Bank
Gas Tax DST Fees Funds Airport Grants CRA Trust Fund Notes Total
Police Department
Police Vehicle Replacement $ sas,ooo ~ 3ss,ooo
Roads and Special Projects
Street Repaving S so,ooo ~ so,ooo
Powerline Road North S zn,a9s ~ 9zs,~s2 S t,ta6,2so
Parks & Recreation
Splash Park Canopy ~ so,ooo ~ so,ooo
Skate Park Office 8 so,ooo S so,ooo
Stormwater
1/4 Round Swale Rehab S 9~s,ooo ~ 9~s,ooo
Cemetery
Sissor Lift Building $ so,ooo $ so,ooo
Airport
Rehabilitate R/W 4/22 $ 3,946 $ 153,948 $ 157,894
Riverfront CRA
Cavcor Parking Area $ 250,000 $ loo,ooo ~ aoo,ooo $ ~so,ooo
Total FY 2009/2010 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
152
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Project Name:
Funding Source:
Justification:
Police Patrol Vehicles Project Descri tion:
Discretionary Sales Taxes 5 year vehicle replacement plan and additional new vehicles for
added positions.
09/10 replace 10 high mileage, high maintenance vehicles from 2005.
10/11 replace 10 high mileage, high maintenance vehicles from 2006.
11/12 replace 10 high mileage, high maintenance vehicles from 2007 & 2008.
12/13 replace 10 high mileage, high maintenance vehicles from 2008 & 2009.
13/14 replace 10 high mileage, high maintenance vehicles from 2009 & 2010.
14/15 replace 10 high mileage, high maintenance vehicles .from 2010 & 2011.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$385,000 $385,000 $385,000 $385,000 $385,000 $385,000 $2,310,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Justification:
Street Re avin Project Descri tion:
Local Option Gas Tax Rehabilitation and repaving of failing road base and roads
This project is necessary to keep the streets in good condition and safe to the residents. There are several
which should be done right away due to failing road base, ie: Periwinkle Drive, Laconia Street, Main
Street, also all the side streets between Indian River Drive and US #1 should be taken care of as soon as
possible.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$50,000 $25,000 $50,000 $50,000 $150,000 $150,000 $475,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source•
Powerline Road North Project Descri tion:
$166,014 Developer Escrow Design and construction of the extension of Powerline Road from
$330,022 CIP Fund 320 Main Street to Sebastian Blvd.
$432,716 CIP Fund 330
$217,498 Discretionary Sales
Justification: This will allow another north south access road through the city.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$1,146,250 $0 $0 $0 $0 $0 $1,146,250
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
153
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Project Name:
Funding Source:
lash Park Cano Project Descri tion:
recreation Impact Fees Install a canopy at the Splash Park.
Justification: This covering will provide shade for the customers.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$50,000 $0 $0 $0 $0 $0 $50,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name: Skate Park Office Project Descri tion:
Funding Source: Recreation Impact Fees Construct on office facility at the Skate Park.
Justification: This will improve operations at this facility and provide better working conditions.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$50,000 $0 $0 $0 $0 $0 $50,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
/4 Round Project Descri tion:
)iscretionary Sales Taxes Installation of 1/4 Round throughout the City.
Justification: To continue the program of updating the drainage throughout the City.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$350,000 $350,000 $350,000 $350,000 $350,000 $350,000 $2,100,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
154
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Project Name:
Funding Source:
Justification:
Scissor Lift Buildin Project Descri tion:
Cemete Trust Fund This will rovide a buildin to store the scissor lift unit.
This is necessary to protect and store the scissor lift and keep its electrical components dry and out o
the weather.
Project Costs:
FY 09-10 FY 10-11 FY 11-12
$50,000 $0 $0
Operating Impact:
$0 $0 $0
Project
FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $0 $50,000
$0 $0 $0 $0
Project Name:
Funding Source:
Justification: Runwa 4/22 has non-standard li htin and markin s.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$157,894 $0 $157,894
Operating Impact:
$3,946 $0 $0 $0 $0 $0 $3,946
Project Name:
Funding Source:
Justification:
R/W 4/22 Im rovements Project Descri tion:
FDOT $3,947 Runwa 4/22 rehabilitation of li hts and markin s.
Cav Co Parkin renovation Project Descri tion:
CRA Funds $400,000 Surface the parking lot (i.e. asphalt or permeable surface),
Discretionary Sales Tax $250,000 landscaping, more defined drive aisles and ingress/egress, etc.
Recreation Impact Fees $100,000
Public parking is identified in the CRA Master Plan as part of critical infrastructure improvements within
the Riverfront district. This project would encompass a complete renovation of the parking area known
as Cav Corp, just east of the Hess gas station. This lot is currently underuntilized by haphazard
boat/trailer parking and could be better utilized. By surfacing the lot, defining parking spaces, adding
landscaping, this lot would become an amenity to Riverfront visitors as well as local businesses.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$750,000 $0 $0 $0 $0 $0 $750,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
1SS
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
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156
-CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
MUNICIPAL GOLF COURSE
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and
provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes
an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant,
lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is
divided into three areas: Administration, Greens Division, and Carts Division.
GOLF COURSE SUMMARY OF REVENUE /EXPENSES
Amended FY 09/10
FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Adopted
Description Actual Actual Actual Budget Projected Budget
Total Revenues
Total GC Administration Division
Total GC Greens Division
Total GC Carts Division
Total Expenses
$ 1,585,670 $ 1,642,910 $ 1,455,749 $ 1,683,033 $ 1,464,993 $ 1,528,398
1,002,613 944,306 941,717 1,035,834 996,040 877,353
555,071 584,413 584,413 586,100 593,473 550,550
90,617 129,391 129,391 163,743 161,629 158,010
1,648,302 1,658,110 1,655,520 1,785,677 1,751,142 1,585,913
Change in Unrestricted Reserves $ (62,632) $ (15,200) $ (199,771) $ (102,644) $ (286,149) $ (57,515)
GOLF COURSE FUND REVENUE
Code: 410010
The Fiscal Year 2009-2010 adopted budget for Golf Course fund revenue is $1,528,398. This compares to th e 2008-2009 projected Gol
Course fund revenue of $1,464,993, an increase of $63,405 or 4.3%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Description Actual Actual Actual Budget Revenue Budget Difference
Charges for services $1,538,323 $1,593,527 $1,438,233 $1,649,610 $1,459,750 $1,521,860 $ 62,110
Non-operating revenues 40,349 49,383 17,516 33,423 5,243 6,538 1,295
Grant revenues 6,998 - - - - -
Total revenues $1,585,670 $1,642,910 $1,455,749 $1,683,033 $1,464,993 $1,528,398 $ 63,405
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
2008-09 Projected Revenue Difference
1. Charges for services -Increase mainly due to a projected increase in green fees and cart rentals $ 62,110
2. Non-operating revenues -Increase due to reimbursements on prior year property insurance premium. $ 1,295
3. Grant revenues - No grant revenues forecasted. $ -
157
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GOLF COURSE REVENUE
Code: 410010
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
FY 08/09
Amended
Budget
FY 08/09
Dept
Projected FY 09/10
City Mgr.
Proposed
Budget
CHARGES FOR SERVICES
347501 Green Fees 522,009 580,946 523,161 600,000 525,000 550,000
347502 Cart Rentals 751,330 764,459 689,668 800,000 700,000 725,000
347510 Driving Range Fees 46,516 53,185 43,944 50,000 46,000 50,000
347512 Club Storage Fees 224 1,115 1,364 1,250 1,983 2,000
347513 Club Rentals Fees 1,916 2,267 2,146 2,000 2,000 2,000
347520 Initiation Fees 16,000 2,500 3,200 5,000 3,500 4,000
347521 Membership Fees 76,985 72,418 65,071 75,000 61,527 65,000
347522 Handicap Fees 6,264 5,904 5,850 5,700 6,100 6,100
347523 Resident Card Fees 39,456 42,910 41,750 42,000 38,080 44,000
347530 Non-Taxable Sales 88 87 69 100 100 100
347540 Pro Shop Sales 71,398 84,228 74,577 72,000 68,000 70,000
347541 Cost of Sales-Pro Shop (42,086) (58,260) (50,637) (40,000) (30,000) (35,000)
362100 Rents and Royalties 31,253 30,382 29,308 31,000 31,500 32,000
366000 Contributions & Donations 2,898 0 0 0 0 0
369900 Other Miscellaneous Revenues 7,260 5,212 3,149 1,000 1,400 1,500
369941 Sales Tax Commissions 360 360 360 360 360 360
369945 Pro Lesson Fees 6,385 5,900 5,266 4,200 4,200 4,800
369995 Cash Over/Short 69 (83) (13) 0 0 0
TOTAL CHARGES FOR SERVICES 1,538,323 1,593,527 1,438,233 1,649,610 1,459,750 1,521,860
NON-OPERATING REVENUE
361100 Interest Earnings 7,792 1,135 3,246 21,423 200 200
361105 SBA Interest Earnings 32,818 47,748 14,270 12,000 4,000 4,000
364100 Sale of Fixed Assets (260) 500 0 0 0 0
365000 Sale of Surplus Mater/Scrap 0 0 0 0 22 0
369400 Reimbursements 0 0 0 0 1,021 2,338
TOTAL NON-OPERATING REVENUE 40,349 49,383 17,516 33,423 5,243 6,538
GRANTS
331901 FEMA -Federal Grant 5,998 0 0 0 0 0
334901 FEMA -State Grant 1,000 0 0 0 0 0
TOTAL GRANT REVENUE 6,998 0 0 0 0 0
TOTAL GOLF COURSE REVENUES 1,585,670 1,642,910 1,455,749 1,683,033 1,464,993 1,528,398
USE OF UNRESTRICTED RESERVES 62,632 15,200 199,771 102,644 286,149 57,515
TOTAL GOLF COURSE SOURCES 1,648,302 1,658,110 1,655,520 1,785,677 1,751,142 1,585,913
158
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION
Administration is responsible for the management of the entire golf course. This includes, but is not limited to:
preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game
of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing;
facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance.
This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale,
tee times and the web site.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ On track to entertain 60,000 rounds.
/ Strong numbers regarding outside tournaments and league play.
/ Despite sagging economy, complete with numerous golf course closings or foreclosures throughout the
country, had good numbers regarding rounds and revenue during the peak winter season.
/ Landscape improvements throughout the golf course, including numerous plantings and fencing around
overflow parking lot and east and west side of clubhouse.
/ Received new irrigation station, on an emergency basis, from Hoover Irrigation Systems.
/ The 2008 Sebastian Open, the premiere golf tournament for SMGC, had 108 players compete.
/ For the 5`'' consecutive year, hosted the Junior Player's Tour "Sebastian Classic". The Junior Player' Tour is
one of Florida's top developmental junior tours and is also tracked by numerous college golf coaches.
/ Represented SMGC at the Men's Health Fair at Sebastian River Medical Center and also represented SMGC at
the Honda Classic, a PGA Tour event, as a rules official for the Pro-Am. Also represented SMGC at various
luncheons, speaking engagements and other functions.
/ Since 1994, served at the home course for the boy's and girls golf teams at Sebastian River High School.
Worked extensively with both teams during the fall golf season.
/ Went out to bid and secured a new 5-year contract (with an option for another 5 years) with a private
contractor for golf course maintenance.
FISCAL YEAR ZO10 GOALS & OBJECTIVES
- Strive for 65,000 rounds of golf for 2010.
- Strive to instill in each golf course employee the importance of quality customer service.
- Continue to work closely with golf course maintenance staff in order to produce the highest-quality golf course
conditions possible.
- Continue to offer annual memberships with goal to attain maximum number of members at 180.
- Continue to offer and entertain a variety of charity and corporate tournaments.
- Continue to offer, oversee and manage several weekly leagues to increase number of rounds played.
- Continue to offer a competitive golf shop with quality merchandise and wider selection.
- Strive to introduce the game of golf to juniors, retirees and others to ensure future growth.
- Continue to offer and officially be the home course for the Sebastian River High School boys and girls golf
teams.
- Constant attention to all facilities and grounds, which will help ensure that all areas are well-kept and
presentable to the public.
- Continue to represent SMGC through volunteer opportunities, speaking engagements and other public-relation
venues.
159
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SERVICE PROGRAM Actual
2004/2005 Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Number of Annual Fees Sold 91 85 106 97 111 105
Single Resident 44 42 42 41 51 45
Single Non-Resident 26 7 14 10 12 10
Family Resident 9 26 42 38 40 40
Family Non-Resident 12 10 8 8 8 10
Resident/Discount Cards 933 1,000 1,004 950 1,000 975
TOTAL ANNUAL FEES SOLD 1,024 1,085 1,110 1,047 1,111 1,055
NUMBER OF ROUNDS PLAYED
Annual Fee Rounds 6,933 6,200 8,494 7,821 10,000 10,000
Daily Fee Rounds 46,465 60,000 50,898 46,163 55,000 55,000
TOTAL NUMBER OF ROUNDS PLAYED 53,398 66,200 59,382 53,114 65,000 65,000
Junior Golf Academy Attendees 120 112 115 100 120 100
Outside Tournaments 40 50 48 54 48 50
Sebastian Open Players 145 145 94 85 125 120
PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE
STAFFING NATURE OF ACTIVITY
08/09 09/10
20.00% 20.00% General Supervision -Provide effective, responsive and professional management, direction,
control of daily golf operations, including training and forethought for innovative and
ractical im rovements.
20.00% 20.00% Pro Shop -Provide friendly, consistent quality service to the public. The result of this direc
contact combined with the amenities offered, produces customer satisfaction.
20.00% 20.00% Control of Course Play -Provide for orderly starting of play, speed and flow of play, and
prevention of free play and abuse to golf course grounds, to enhance the enjoyment of the
20.00% 20.00% Golf Course Administration -Supervise all Golf Course operations, preparation of budget,
supervision of capital improvement programs.
20.00% 20.00% Promote the Game of Golf -Provide golf instruction, junior and adult clinics, gol
tournaments, charity events, speaking engagements, advertisements, and other creative
measures to attract and promote return play to Sebastian Golf Course
100.00% 100.00%
160
'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for Golf Course Administration is $877,353. This compares to the 2008-2009
projected expenses of $996,040, a decrease of $118,687 or 11.9%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenses Budget Difference
Personal Services $ 277,598 $ 287,688 $ 286,222 $ 302,903 $ 271,122 $ 265,083 $ (6,039)
Operating Expenses 409,035 343,943 333,046 347,947 334,965 299,170 (35,795)
Capital Outlay 1,265 1,265 3,160 79,994 84,963 - (84,963)
Debt Service 314,715 309,515 313,715 304,990 304,990 313,100 8,110
Total $ 1,002,613 $ 942,411 $ 936,144 $ 1,035,834 $ 996,040 $ 877,353 $ (118,687)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenses: Difference
1. Personal Services -Net decrease due to the elimination of part-time Administrative Secretary Position and
anticipated furlough days $ (6,039)
2. Operating Expenses -Decrease due to reduction of Airport Property annual Lease payment to $135,000. $ (35,795)
3. Capital Outlay - No approved capital outlay in FY 09-10 budget $ (84,963)
4. Debt Service - In accordance with debt service schedule. $ 8,110
PERSONAL SERVICES SCHEDULE
LF COURSE ADMINISTRATION
PAY
POSITION RANGE
f Course Director 46,541 / 97,308
d Golf Professional 36,782 / 69,754
d Cashier 26,545 / 69,662
ninistrative Secretary (P/T) 12.76 / 28.68
istant Cashier (P/T) 9.23 / 20.76
istant Cashier (TEMP)
F/T/E Projected Adopted
POS ITION YEARS Expense Budget
GRADE 07-08 08-09 09-10 08-09 09-10
78 1.00 1.00 1.00 $ 79,400 $ 77,269
61 1.00 1.00 1.00 47,000 45,785
26 1.00 1.00 1.00 41,500 41,979
26 0.50 0.50 0.00 5,907 -
15 1.00 1.00 1.00 22,400 26,000
1.00 1.00 0.00 - -
5.50 5.50 4.00
$ 196,207 $ 191,033
Overtime 1,500 1,500
Lesson Bonus 5,000 5,000
FICA Taxes 15,507 15,111
Deferred Compensation 15,696 15,438
Group Health Insurance Premium 21,586 21,461
Dependant Health Ins Premium 10,720 11,021
Employee Assistance Program 121 115
Worker's Comp Insurance 4,785 3,404
Unemployment Insurance 0 1,000
Total Personal Services $ 271,122 $ 265,083
161
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION DIVISION
Code: 410110
FY 09/10
Amended City Mgr.
Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES:
511200 Regular Salaries 199,210 210,326 208,266 215,900 196,207 191,033
511300 Temporary Salaries 13,289 6,8] 1 2,878 5,000 0 0
511400 Overtime 805 920 831 1,500 1,500 1,500
511500 Lesson Bonus 4,815 4,628 3,046 5,000 5,000 5,000
512100 FICA Taxes 15,214 15,634 14,748 17,396 15,507 ~ 15,111
512225 Deferred Compensation 12,595 13,473 14,498 15,768 15,696 15,438
512301 Group Health Insurance Premium 15,230 17,777 20,469 21,591 21,586 21,461
512305 Dependant Health Ins Premium 10,605 12,506 14,347 14,807 10,720 11,021
512309 Employee Assistance Program 230 219 125 138 121 115
512400 Worker's Comp Insurance 5,604 5,395 6,249 4,803 4,785 3,404
512500 Unemployment Insurance 0 0 0 1,000 0 1,000
512600 OPED Accrued Expense 0 0 765 0 0 0
TOTAL PERSONAL SERVICES 277,598 287,688 286,222 302,903 271,122 265,083
OPERATING EXPENSES:
533100 Professional Services 5,947 1,075 1,075 1,075 1,075 1,075
533200 Audit Fees 1,327 1,579 1,938 2,450 2,450 3,274
533201 Admin Services provided by GF 42,225 42,958 50,036 55,464 49,510 54,460
533400 Other Contractual Services 0 0 0 14 0 0
533410 Environmental Services 0 14 0 250 0 0
533415 Janitorial Services 3,600 0 5,100 5,100 5,110 5,110
533420 Pest/Weed Control 168 4,030 634 650 650 650
533440 Electronic Security Services 369 824 426 500 500 500
534000 Travel and Per Diem 0 0 116 100 0 0
534101 Telephone 3,102 632 2,210 2,578 2,400 2,450
534105 Cellular Telephone 505 1,894 374 360 310 390
534110 Internet Access 140 400 405 350 485 500
534120 Postage 114 121 127 100 100 100
534310 Electric 38,336 141 35,315 43,550 30,000 28,000
534320 Water/Sewer 13,540 41,013 10,758 10,600 16,155 15,500
534380 Trash Pickup/Hauling, Etc. 0 10,421 0 0 0 0
534445 Airport Property Lease 201,000 162,000 173,000 175,000 175,000 135,000
534500 Insurance 2,376 24,463 6,895 4,875 4,875 5,361
534610 R & M -Buildings 55,228 6,330 1,556 2,000 2,000 2,500
534630 R & M -Office Equipment 2,393 3,545 4,337 6,200 3,792 3,000
534845 Golf Course Promotions 5,155 327 252 750 500 250
534846 Golf Course Advertising 6,557 7,234 6,857 7,000 5,000 5,000
535200 Departmental Supplies 3,021 4,284 2,269 3,200 3,000 3,000
535205 Bank Charges 18,146 22,737 22,390 19,000 24,000 25,000
535210 Computer Supplies 267 2,467 1,054 1,000 1,000 750
535220 Cleaning Supplies 2,995 2,870 2,872 2,500 3,000 3,500
535250 Building Supplies 56 0 0 250 1,000 750
535270 Uniforms and Shoes 0 0 312 300 300 250
535410 Dues and Memberships 417 462 507 500 500 500
535710 Non-Ad Valorem Tax 2,051 2,121 2,231 2,231 2,253 2,300
TOTAL OPERATING EXPENSES 409,035 343,943 333,046 347,947 334,965 299,170
CAPITAL OUTLAY:
606400 Vehicles and Equipment 1,265 3,160 8,733 79,994 84,963 0
TOTAL CAPITAL OUTLAY 1,265 3,160 8,733 79,994 84,963 0
DEBT SERVICE:
707145 Principal -Golf Course 250,000 255,000 270,000 280,000 280,000 290,000
707245 Interest -Golf Course 64,215 54,015 43,215 24,490 24,490 22,600
707300 Other Debt Service Costs 500 500 500 500 500 500
TOTAL DEBT SERVICE 314,715 309,515 313,715 304,990 304,990 313,100
TOTAL GOLF COURSE ADMINISTRATION 1,002,613 944,306 941,717 1,035,834 996,040 877,353
162
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract
which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus
ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as
well as create an excellent image and respectability among the golf course community throughout the State of Florida.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Monitored all golf course grounds, with special emphasis on putting greens.
/ Continued to track & monitor all equipment repairs of golf course-owned maintenance equipment.
/ Several new plantings, landscaping, fencing and trees added to grounds.
/ Purchased new irrigation station.
/ Secured new golf course maintenance contract with private contractor.
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
- Continue to monitor entire golf course, grounds, and surrounding areas.
- Strive for all grounds to be visually appealing.
- Strive to have putting greens in best possible shape and condition, including "green speed" issues.
- Strive to track and monitor all repairs of golf course equipment.
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
FY 06/07 Actual
FY 07/08 Projected
2008/2009 Projected
2009/2010
Greens (Acres) 4 4 4 4 4
Tees (Acres) 5 5 5 5 5
Fairways (Acres) 35 35 35 35 35
Rough (Acres) 60 60 60 60 60
Sand Bunkers (Acres) 5 5 5 5 5
Lakes and Ponds (Linear Feet) 10,000 10,000 1,000 10,000 10,000
Non-Play Area (Acres) 18 18 18 18 18
Holes Maintained 18 18 18 18 18
Practice areas (acres total) 4 4 4 4 4
163
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET'
PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION
STAFFING NATURE OFACTIVITY
08/09 09/10
75.00% 75.00% Golf Course Maintenance -Provide administrative oversight of independent golf course
maintenance contract which provides daily turf care resulting in the quality appearance and
playability of the golf course. Keeping the golf course in the best possible condition throughou
the year adds to the enjoyment of the customers and insures return play.
25.00% 25.00% Equipment Maintenance -Continue tracking equipment use and repair to insure prope
maintenance and useabiltiy of equipment.
100.00% 100.00%
GOLF COURSE GREENS DIVISION BUDGET SUMMARY
Fiscal Year 2009-2010 adopted budget for Golf Course Greens Division is $550,550. This compares to the 2008-2009
acted expenses of $593,473, a decrease of $42,923 or 7.2%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenses Budget Difference
Operating Expenses $ 555,071 $ 569,463 $ 579,511 $ 574,350 $ 591,983 $ 550,550 $ (41,433)
Capital Outlay - 14,950 20,612 11,750 1,490 - (1,490)
Total $ 555,071 $ 584,413 $ 600,123 $ 586,100 $ 593,473 $ 550,550 $ (42,923)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenses: Difference
1. Operating Expenses -Net decrease mainly due to a decrease in groundskeeping services $ (41,433)
2. Capital Outlay - No Capital Outlay approved for FY 09-10 Budget $ (1,490)
CAPITAL OUTLAY SCHEDULE
GOLF COURSE GREENS DIVISION
Description 2009-10 2010-11 2011-12 2012-13 2013-14 2013-14 TOTAL
Rotary Mower $ - $ 20,000 $ - $ - $ - $ - $ 20,000
Greens Mower (2) - - 48,000 - - - 48,000
Sand Pro (2) - - - 20,000 - - 20,000
Tractors (2) - - - 20,000 - - 20,000
$ - $ 20,000 $ 48,000 $ 40,000 $ - $ - $108,000
164
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET``
GOLF COURSE GREENS DIVISION
Code: 410120
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
OPERATING EXPENSES
533440 Electronic Security Services 387 443 612 550 550 550
533445 Groundskeeping Service 497,310 511,862 522,099 522,100 537,763 495,000
534310 Electric 18,123 18,822 18,884 18,550 20,955 22,200
534610 R & M -Buildings 282 571 1,083 2,500 2,365 2,500
534640 R & M-Operating Equipment 10,659 14,728 10,575 13,000 13,000 13,000
534680 R & M -Irrigation Systems 22,878 18,729 19,210 13,000 13,000 13,000
534685 R & M -Grounds Maintenance 3,033 1,411 4,636 2,000 2,000 2,000
535200 Departmental Supplies 2,299 2,685 2,209 2,200 1,900 2,100
535220 Cleaning Supplies 100 60 0 100 100 100
535230 Small Tools and Equipment 0 111 203 250 250 0
535250 Building Supplies 0 40 0 100 100 100
TOTAL OPERATING EXPENSES 555,071 569,463 579,511 574,350 591,983 550,550
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 20,612 11,750 1,490 0
TOTAL CAPITAL OUTLAY 0 14,950 20,612 11,750 1,490 0
TOTAL GREENS DIVISION 555,071 584,413 600,123 586,100 593,473 550,550
165
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET;j~,
GOLF COURSE CARTS DIVISION
The Golf Course Carts Division many times provides the first and last contact with customers. The golf course carts
division maintains golf carts in operational and clean condition for customers, services driving range and water station,
maintains and cleans all surrounding areas including the cart barn, cart staging area, cart wash area, starter station,
locker room and driving range. Facilitates preventative maintenance on golf carts including battery checks, greasing
and tire pressure.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Maintained fleet of 86 electric golf carts and one each of the following: range cart, ranger cart and beverage
cart.
/ Maintain cart barn and surrounding areas
/ Maintained driving range, complete with offering a quality driving range golf ball
/ Offered excellent customer service.
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
- Continue to offer quality customer service.
- Continue to maintain entire golf cart fleet, with emphases on battery and tire maintenance and overall
cleanliness of cart.
- Continue to maintain and service range, ranger and beverage carts.
- Continue to maintain driving range and offer a clean, quality driving range practice ball for our customers.
- Continue to maintain cart barn and surrounding area.
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Club Car Electric Golf Carts 84 84 86 86 86
Tires Maintained 348 348 352 352 352
Grease Fittings Maintained 504 504 508 508 508
Range Carts 1 1 1 1 1
Ranger Carts 1 1 1 1 1
Batteries Maintained 512 348 348 348 348
Beverage Carts 1 1 1 1 1
PROGRAM BUDG ET DESCRIPTION FOR THE GOLF CART DIVISION
STAFFING NATURE OF ACTIVITY
08/09 09/10
33.00% 33.00% General Maintenance and Care of Golf Carts -Clean and maintain golf carts i
operational condition for guests use and maintain operational cart barn.
33.00% 33.00% Golf Course Facilities -Maintenance and care of Cart Barn, Driving Range, Wate
Station, and eneral area around Golf Sho and starter area.
34.00% 34.00% Customer Service -Provide unsurpassed customer service to our members.
100.00% 100.00%
166
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION BUDGET SUMMARY
Fiscal Year 2009-2010 adopted budget for Golf Course Carts Division is $158,010. This compares to the 2008-2009 projected
;nses of $161,629, a decrease of $3,619 or 2.2%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenses Budget Difference
Personal Services $ 35,707 $ 50,231 $ 81,595 $ 83,398 $ 84,667 $ 84,940 $ 273
Operating Expenses 54,911 64,210 66,292 73,345 72,745 73,070 325
Capital Outlay - 14,950 14,951 7,000 4,217 - (4,217)
Total $ 90,617 $ 129,391 $ 162,838 $ 163,743 $ 161,629 $ 158,010 $ (3,619)
Year 2009-10 Adopted Budget:
Current Level Changes from
Year 2008-09 Projected Expenses: Difference
1. Personal Services -Net increase in projected but less than budgeted for FY 2008-2009 $ 273
2. Operating Expenses -Increase mainly to due to increase in departmental supplies and repair and maintenance
of buildings $ 325
3. Capital Outlay - No Capital Outlay approved in the FY 09-10 Budget $ (4,217)
PERSONAL SERVICES SCHEDULE
GOLF COURSE CART DIVISION
POSITION
Golf Course Attendant (1 P/T)
Cart Attendants (P/T)
Cart Attendants (TEMP)
PAY
F/T'/E
POSITION
RANGE GRADE 07-08
9.23 / 20.76 15 0.50
7.25 / 13.09 9 3.00
3.50
7.00
Overtime
FICA Taxes
Employee Assistance Program
Worker's Compensation
Total Personal Services
08-09
0.50
3.00
3.50
09-10
0.00
3.00
3.50
7.00
6.50
Projected Adopted
Expense Budget
08-09 09-10
$ - $ -
40,000 42,000
35,000 35,000
$ 75,000 $ 77,000 ~
1,500 300
5,852 5,913
138 138
2,177 1,589
$ 84,667 $ 84,940
CAPITAL OUTLAY SCHEDULE
GOLF COURSE CART DIVISION
Description 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL
3 Gang Range Picker $ - $ 2,500 $ - $ - $ - $ - $ 2,500
$ - $ 2,500 $ - $ - $ - $ - $ 2,500
167
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION
Code: 410130
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Proiected FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 20,049 27,629 46,094 50,000 40,000 42,000
511300 Temporary Salaries 10,191 16,251 26,084 25,000 35,000 35,000
511400 Overtime 1,875 1,740 1,206 300 1,500 300
512100 FICA Taxes 2,460 3,490 5,471 5,760 5,852 5,913
512309 Employee Assistance Program 75 94 161 161 138 138
512400 Worker's Comp Insurance 1,057 1,027 2,579 2,177 2,177 1,589
TOTAL PERSONAL SERVICES 35,707 50,231 81,595 83,398 84,667 84,940
OPERATING EXPENSES
534420 Equipment Leases 52,250 62,035 65,835 71,820 71,820 71,820
534610 R & M -Buildings 312 0 0 500 300 500
534640 R & M-Operating Equipment 1,841 1,775 222 250 250 250
535200 Departmental Supplies 274 360 58 500 200 300
535220 Cleaning Supplies 4 0 177 175 175 200
535230 Small Tools and Equipment 228 40 0 100 0 0
TOTAL OPERATING EXPENSES 54,911 64,210 66,292 73,345 72,745 73,070
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 14,950 4,613 7,000 4,217 0
TOTAL CAPITAL OUTLAY 0 14,950 4,613 7,000 4,217 0
TOTAL CARTS DIVISION 90,617 129,391 152,500 163,743 161,629 158,010
168
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
MUNICIPAL AIRPORT
City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport
property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport
operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects,
which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over
$10 million in capital improvements, all of which to better develop the facilities and economic growth.
Description
FY 05/06 FY 06/07 FY 07/08
Actual Actual Actual
Amended FY 09/10
FY 08/09 FY 08/09 Adopted
Budget Projected Budget
Total Revenues
Total Airport Administration
$ 405,832 $ 360,321 $ 390,077 $ 408,560 $ 385,540 $ 388,219
384,852 620,223 724,246 408,560 410,565 388,219
Change in Unrestricted Reserves $ 20,980 $ (259,903) $ (334,169) $ - $ (25,025) $ -
AIRPORT FUND REVENUE
Code: 450010
The Fiscal Year 2009-2010 adopted budget for Airport fund revenue is $388,219. This compares to the 2008-2009 projected
Airport fund revenue of $385,540, an increase of $2,679 or .7%.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Description Actual Actual Actual Bud et Revenue Bud et Difference
Operating revenue $ 375,769 $ 335,907 $ 383,385 $ 404,465 $ 374,875 $ 374,959 $ 84
Intergovernmental - - - - - - -
Non-operating revenues 30,062 24,413 6,692 4,095 10,665 13,260 2,595
Total revenues and other sources $ 405,832 $ 360,321 $ 390,077 $ 408,560 $ 385,540 $ 388,219 $ 2,679
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Revenue: Difference
1. Operating revenue -Increase in anticipated rent from LoPresti offset by reduction in Golf Course Rent to $ 84
2. Intergovernmental -Intergovernmental Grant revenue is recorded in Airport Construction Fund 455. $ -
3. Non-operating revenues -Increase due to reimbursement on prior year property insurance premium. $ 2,595
169
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
AIRPORT REVENUE
Code: 450010
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
OPERATING REVENUE
344100 Fuel Sales 0 0 158,833 230,000 85,000 102,000
347541 Cost of Sales 0 0 (136,680) (200,000) (67,180) (85,000)
362150 Nontaxable Rents 0 5,001 5,376 5,000 2,000 2,000
362100 Rents and Royalties 313,564 266,893 288,835 319,365 290,855 291,709
369900 Other Miscellaneous Revenues 62,031 63,854 66,840 50,000 64,000 64,000
369941 Sales Tax Commission 175 159 181 100 200 250
TOTAL OPERATING REVENUE 375,769 335,907 383,385 404,465 374,875 374,959
NON-OPERATING REVENUE:
INTERGOVERNMENTAL SOURCES
334451 Airport - FDOT JPA Revenue 0 0 0 0 0 0
TOTAL INTERGOV'T SOURCES 0 0 0 0 0 0
OTHER NON-OPERATING REVENUE:
361100 Interest Earnings 12,633 2,916 678 2,000 2,000 2,000
361105 SBA Interest Earnings 17,429 15,160 2,089 2,095 0 1,000
364100 Sale of Fixed Assets 0 (3,663) 3,925 0 0 0
366000 Contributions & Donations 0 10,000 0 0 7,500 5,000
369400 Reimbursements 0 0 0 0 1,165 5,260
TOTAL OTHER NON-OPERATING REVENUE 30,062 24,413 6,692 4,095 10,665 13,260
TOTAL AIRPORT REVENUES 405,832 360,321 390,077 408,560 385,540 388,219
USE OF UNRESTRICTED RESERVES (20,980) 259,903 334,169 0 25,025 0
TOTAL AIRPORT SOURCES 384,852 620,224 724,246 408,560 410,565 388,219
170
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
AIRPORT ADMINISTRATION
The Airport Director is responsible for Airport Operations to include maintenance of the entire property, FDOT
compliance issues, Capital Improvement Programs, Economic Development, tenant relations, and project management.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Completed Airport Layout Plan Update.
/ Constructed 15,000 square foot Hangar for LoPresti Aviation.
/ Acquired Grader, Dump Truck and Bush Hog Mowers.
/ Completed security brush/vegetation removal project.
/ Completed planning of the east side access road project.
/ Completed first successful year of fuel facility.
/ ADS-B ITT/FAA `NextGen' Tower Installation.
FISCAL YEAR 2010 GOALS AND OBJECTIVES
City Goal: Commitment to the Future
- Continue incremental economic development growth.
- Complete east side access road project.
- Continue to pursue grant opportunities.
- Acquire additional airport maintenance equipment.
- Begin planning and construction FDOT financed hangar project.
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Acres Available for Development 218 218 218 218 108
Airport Leasehold Revenues $313,564 $266,893 $288,835 $290,855 $291,709
PROGRAM BUDGET DESCRIPTION FOR THE AIRPORT
STAFFING NATURE OF ACTIVITY
08/09 09/10
10.00% 25.00% Compliance - Conduct operations at the Airport in accordance with FAA and FDOT
com liance.
35.00% 25.00% Capital Improvement Proiect Execution and Monitoring -Execute and monitor Capital
Improvement Projects. Prepare and submit aFive-Year Capital Improvement Program in
accordance with Regulations. Prepare and apply for Florida Department of Transportation
Ai ort Im rovement Grants for Ca ital Im rovement Pro~ects and e ui ment.
15.00% 10.00% Tenant and Public Relations -Monitor and execute Tenant Lease agreements. Provide dispute
resolution regarding airport regulations. Maintain contact with Airport users and citizens,
respond to questions and complaints and provide information to all parties about rules,
40.00% 40.00% Airport Maintenance -Mow Airport, herbicide runways and taxiways, maintain runwa
lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation
Area. Clear and maintain runway approaches and perform daily Airport inspections.
100.00% 100.00%
171
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
AIRPORT ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2009-2010 adopted budget for the Municipal Airport is $388,219. This compares to the 2008-2009 projected expenses
of $410,565, an increase of $ 22,346 or 5.4%. However, the prop osed budget includes a conti ngency accoun t of $9,637.
Amended Projected Adopted
FY OS-06 FY 06-07 FY 07-08 FY 08-09 FY 08-09 FY 09-10
Actual Actual Actual Budget Expenses Budget Difference
Personal Services $ 168,896 $ 217,064 $ 234,405 $ 232,065 $ 238,099 $ 231,369 $ (6,730)
Operating Expenses 141,761 365,878 171,137 156,495 152,466 134,717 (17,749)
Capital Outlay - - - - - - -
(~on-Operating 74,195 37,281 318,705 20,000 20,000 22,133 2,133
Total $ 384,852 $ 620,223 $ 724,246 $ 408,560 $ 410,565 $ 388,219 $ (22,346)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenses: Difference
1. Personal Services -Wage freezes and anticipated furlough days. $ (6,730)
2. Operating Expenses -Reductions primarily in lower charges for administrative services from General Fund and in a
large reduction in telephone charges. $ (17,749)
3. Capital Outlay - No approved Capital Outlay for FY 09-10 but $3,946 is allocated for grant matching funds. $
4. Non-Operating - Includes a contingency account of $9,637, expected to be applied as grant matching funds. Also
includes $8,550 of interest on the advance from the DST Fund. $ 2,133
PERSONAL SERVICES SCHEDULE
AIRPORT ADMINISTRATION
F/T/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10
Airport Director 60,192 / 114,149 78 1.00 1.00 1.00 $ 75,000 $ 73,446
Airport Operations Specialist III 26,545 / 59,662 26 1.00 1.00 1.00 48,800 47,223
Airport Operations Specialist I 23,581 / 53,000 22 1.00 1.00 1.00 47,500 45,790
Clerical Assistant I 11.01 / 19.89 21 0.00 0.00 0.00 - -
3.00 3.00 3.00
$ 171,300 $ 166,459
Overtime 500 500
FICA Taxes 13,161 12,791
Clothing Allowance 240 240
Deferred Compensation 15,484 15,048
Group Health Insurance Premium 16,966 16,984
Dependant Health Ins Premium 14,847 14,847
Employee Assistance Program 69 69
Worker's Comp Insurance 5,532 4,431
Total Personal Services $ 238,099 $ 231,369
172
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
AIRPORT ADMINISTRATION
Code: 450110
FY 09/10
Amended City Mgr.
Account FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 Proposed
Number Description Actual Actual Actual Budget Protected Buffet
PERSONAL SERVICES
511200 Regular Salazies 110,921 163,076 175,698 172,000 171,300 166,459
511400 Overtime 9,443 868 377 500 500 500
512100 FICA Taxes 12,080 11,996 11,930 13,215 13,161 12,791
512215 Clothing Allowance 200 240 240 240 240 240
512225 Deferred Compensation 11,706 13,253 14,600 15,547 15,484 15,048
512301 Group Health Insurance Premium 11,960 13,928 16,140 16,970 16,966 16,984
512305 Dependant Health Ins Premium 5,775 6,788 7,744 7,992 14,847 14,847
512309 Employee Assistance Program 83 92 69 69 69 69
512400 Worker's Comp Insurance 6,728 6,823 5,916 5,532 5,532 4,431
512600 OPEB Accrued Expense 0 0 1,690 0 0 0
TOTAL PERSONAL SERVICES 168,896 217,064 234,405 232,065 238,099 231,369
OPERATING EXPENSES
533100 Professional Services 6,865 2,169 1,119 0 0 0
533200 Audit Fees 6,337 7,040 6,580 4,692 4,692 2,517
533201 Admin Services provided by GF 72,225 42,958 50,036 55,464 52,595 47,755
533400 Other Contractual Services 362 10,812 566 300 5,360 5,360
533415 Janitorial Services 85 4,895 4,500 4,500 4,015 0
533420 Pest/WeedControl/Mowing 1,110 1,245 2,598 2,500 800 800
534000 Travel and Per Diem 2,982 1,367 1,439 1,000 500 500
534101 Telephone 299 9,563 12,607 13,000 12,900 3,500
534105 Cellular Phone 1,344 1,130 1,191 1,100 1,060 1,100
534110 Internet Access 40 66 105 100 112 595
534120 Postage 514 278 285 200 200 200
534310 Electric 10,616 10,787 14,771 15,095 16,400 18,500
534312 Water/Sewer 137 776 1,309 1,615 925 950
534500 Insurance 4,685 33,142 18,368 13,129 13,129 13,715
534610 R & M Buildings 0 1,368 1,564 1,300 2,000 2,000
534620 R & M-Vehicles 1,708 1,099 2,117 2,000 2,000 2,000
534630 R & M-Office Equipment 1,473 1,400 1,076 800 750 1,000
534640 R & M-Operating Equipment 3,212 6,084 14,614 4,500 9,000 5,000
534681 R & M-Fencing 660 1,183 1,164 1,000 200 1,000
534685 R & M-Grounds Maintenance 1,328 1,329 1,646 1,200 1,200 1,200
534825 Advertising Expenditures 3,000 2,792 1,804 2,000 1,000 3,500
534920 Legal Ads 0 0 103 0 0 0
534995 Litigation Expenses 0 200,804 0 0 0 0
535200 Departmental Supplies 1,145 2,337 2,427 1,200 1,000 1,000
535205 Bank Chazges 0 235 4,488 3,400 2,500 2,500
535210 Computer Supplies 321 65 80 300 200 200
535230 Small Tools and Equipment 2,286 1,870 801 1,400 1,000 1,000
535260 Gas and Oil 6,233 6,407 11,506 11,880 7,000 6,500
535270 Uniforms & Shoes 822 413 532 520 600 650
535275 Safety Equipment 0 0 100 0 0 100
535410 Dues and Memberships 780 1,325 775 800 800 800
535420 Books and Publications 0 84 0 100 150 100
535450 Training and Education 820 515 110 400 500 500
535710 Non-Ad Valorem Tax 11,168 10,339 10,756 11,000 9,878 10,175
TOTAL OPERATING EXPENSES: 141,761 365,878 171,137 156,495 152,466 134,717
NON-OPERATING EXPENSES
820100 Aids to Private Organizations 11,258 0 0 0 0 0
707245 Interest -DST Fund Advance 0 0 0 0 0 8,550
909545 Intrafund Trfr to AP Capital 62,937 37,281 318,705 20,000 20,000 3,946
909901 Contingency 0 0 0 0 0 9,637
TOTAL NON-OPERATING EXPENSES 74,195 37,281 318,705 20,000 20,000 22,133
TOTAL AIRPORT ADMINISTRATION 384,852 620,223 724,246 408,560 410,565 388,219
173
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
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174
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET;
BUILDING DEPARTMENT
The Building Department effectively and progressively promotes and provides professional plans review, permitting
and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated
through the intake of permit requests for building and land improvements. The permit application and plans are tracked
through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are
scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The
Building Department enforces all state and local codes that pertain to the construction industry.
Contractor licensing, checks and administers the registration of licensed contractors and also sends new contractor
license applications to the Construction Board for final approval.
Description
Total Revenues and Transfers
Total Expenses
FY 05/06 FY 06/07 FY 07/08
Actual Actual Actual
Amended FY 09/10
FY 08/09 FY 08/09 Adopted
Budget Proiected Budget
$ 2,414,939 $ 479,123 $ 381,143 $ 514,800 $ 341,592 $ 372,250
931,522 868,735 594,039 536,207 508,711 489,334
Change in Unrestricted Reserves $ 1,483,417 $ (389,612) $ (212,896) $ (21,407) $ (167,119) $ (117,084)
BUILDING DEPARTMENT REVENUE
Code: 480010
1e Fiscal Year 2009-2010 adopted budget for the Building Department fund revenue is $372,250. This compares to the 2008-2009
ojected Building Department fund revenue of $341,592, An increase of $30,658 or 9.0%
Amended Projected Adopted
FY OS-06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 FY 09/10
Description Actual Actual Actual Budget Revenue Budget Difference
perating revenue $1,220,823 $ 408,875 $ 347,919 $ 481,800 $ 324,350 $ 356,550 $ 32,200
on-operating revenues 1,194,116 70,248 33,224 33,000 17,242 15,700 (1,542)
Total revenues and other sources $2,414,939 $ 479,123 $ 381,143 $ 514,800 $ 341,592 $ 372,250 $ 30,658
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Revenue: Difference
1. Operating revenue -Permits are less than the FY 08/09 Budget but an increase over FY 08/09 Projected. $ 32,200
2. Non-operating revenues -Anticipating less interest income due to lower cash reserves. $ (1,542)
175
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
BUILDING DEPARTMENT REVENUE
Code: 480010
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Projected FY 09/10
City Mgr.
Proposed
Budget
OPERATING REVENUE
321000 Business Taxes 0 0 3,247 120,000 100,000 110,000
321100 Business Taxes -Penalties/Transfers 0 0 604 2,800 3,500 3,500
321050 Contractor License 26,203 28,271 19,150 17,500 18,000 18,000
321150 Contractor License -Penalties 2,644 1,116 2,147 750 1,000 1,000
322050 Building Permits 829,258 24],350 199,091. 210,000 120,000 118,450
322055 Roofing Permits 0 0 0 0 0 12,000
322060 Driveway Permits 0 0 100 0 0 0
322075 Reinspection Fees 32,918 16,808 8,755 12,000 4,500 5,000
322100 Land Clearing Permits 17,185 5,040 3,090 3,000 3,000 3,000
322150 Tree Removal Permits 2,030 2,225 3,415 2,800 2,600 2,800
322200 Electrical Permits 50,462 19,080 15,533 18,000 10,000 12,000
322225 Plumbing Permits 40,704 12,588 10,904 13,000 6,200 8,000
322250 Mechanical Permits 52,736 22,571 24,315 18,500 ] 7,000 18,000
322300 Fencing Permits 8,711 9,297 11,442 8,000 8,400 9,000
322400 Irrigation Permits 0 0 1,350 500 350 0
322500 Sign Permits 2,625 4,170 4,315 4,000 5,000 5,000
322600 Expired Permit Fee 0 2,175 11,800 15,000 5,000 7,500
329400 Plan Checking Fees 127,124 34,90] 16,310 20,000 9,000 11,000
341920 Cert. Copying/Record Research 9 393 411 150 300 300
347556 Capital Facility Admin Fee 28,214 7,691 11,890 ]4,000 3,500 5,000
359000 Other Fines and Forfeitures 0 1,200 50 1,800 7,000 7,000
TOTAL OPERATING REVENUE 1,220,823 408,875 347,919 481,800 324,350 356,550
OTHER NON-OPERATING REVENUE:
361.100 Interest Income 18,338 37,000 21,599 18,000 13,000 13,000
361105 SBA Interest Earnings 36,489 33,248 12,354 15,000 2,400 2,400
369400 Reimbursements 0 0 0 0 1,542 0
369900 Other Miscellaneous Revenue 0 0 760 0 300 300
369998 Prior Year Refunds 0 0 -1,489 0 0 0
381001 Transfer from General Fund 1,139,289 0 0 0 0 0
TOTAL OTHER NON-OPERATING REVENUE 1,194,116 70,248 33,224 33,000 17,242 15,700
TOTAL BUILDING DEPARTMENT REVENUES 2,414,939 479,123 381,143 514,800 341,592 372,250
USE OF UNRESTRICTED RESERVES (1,483,417) 389,612 212,896 21,407 167,119 117,084
TOTAL BUILDING DEPARTMENT SOURCES 931,522 868,735 594,039 536,207 508,711 489,334
176
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
The Building Department effectively and progressively promotes and provides professional plans review, permitting
and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated
through the intake of permit requests for building and land improvements. The permit application and plans are tracked
through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are
scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The
Building Department enforces all state and local codes that pertain to the construction industry.
Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian.
Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new
registrations.
Business tax receipts, checks and administers business tax receipt requests for those who conduct business in the City
of Sebastian. Business owners are sent annual renewal notices. Returned renewal notices are processed and new
Business Tax Receipts are sent to business owners.
FISCAL YEAR 2009 ACCOMPLISHMENTS
/ Continued to maintain timeliness and delivery permit services to 12 working days or less for most permits.
/ Provided on going customer service training and provided continuing education to keep abreast of new
building code changes and to meet state licensing requirements.
/ Currently gathering information to amend Chapter 26 of the City Code of Ordinances for certain sections that
relate to contractor licensing, unlicensed contractor activity and local adoption of administrative code
provisions as allowed by the Department of Community Affairs.
/ Continued to increase enforcement of state and local laws regarding construction contracting.
/ Continued to scan building permit plans, documents, and licensing documents into laser fiche for permanent
record keeping. Completed the transfer of old hand written permit records into the current computer system.
/ Continued to notify permit holders of expired permits and collection of outstanding fees. Expired permits are
being renewed, inspected and closed out.
FISCAL YEAR 2010 GOALS AND OBJECTIVES
- Maintain timeliness and delivery of permitting services with a turn around time of 10 days or less.
- Provide on going customer service training and continuing education to meet minimum state licensing
requirements.
- Continue to enhance the Building Department website to provide easier access and more useful information to
the public on current topics and frequently asked questions.
- Continue to increase enforcement of state laws and city ordinances related to construction and contractor
activities.
- Continue to scan permitting and licensing documents into laserfiche for permanent record keeping.
177
'CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
PERFORMANCE MEASURES
Performance Indicators Actual
2005/2006 Actual
2006/2007 Actual
2007/2008 Projected
2008/2009 Projected
2009/2010
Residential permits issued 1,200 104 58 40 35
Commercial permits issued 23 25 39 60 50
Other permits issued 8,000 2,309 1,864 1,350 1,100
Total number of inspections 25,500 10,476 6,458 4,800 4,000
Total number of reinspections 3,800 1,342 704 600 550
Number of contractor licensing requests 1,000 900 0 0 0
Number of tests given 70 85 0 0 0
Number of Professional licenses processed 600 850 600 575 550
Expired permits processed 250 200 175 125 115
Business Tax Reciepts processed and issued N/A N/A 1450 1350 1300
Building permits turn around time (working days) 15 12 12 12 10
PROGRAM BUDGET DESCRIPTION FOR THE BUILDING DEPARTMENT
STAFFING NATURE OF ACTIVITY
08/09 09/10
8.00% 8.00% Administration -The Director supervises the enforcement of all Florida Building Codes, includin
Sebastian City and Land Development Codes related to construction. Courtesy inspections are performed a
needed. Reviews commercial plan review and projects that include Mechanical, Electrical or Plumbin
details. A royal of all de artment ex enditures and re ares the annual bud et.
25.00% 25.00% Permitting - Accepts permit applications, calculates fees, issuance of permits, scheduling of inspections,
closing out permits when completed, prepares certificates of occupancy for signature, and answers question
concerning building permits.
15.00% 15.00% Plan Review - Perfoms plan review of all permit applications and building plans for code approval,
including structural, electrical, plumbing and mechanical. Also includes the review of all zoning on
40.00% 40.00% Buildin and Alteration Inspection - On-site inspections for commercial and residential, includin
structural, electrical, plumbing, and mechanical. Post inspections into computer database daily. Answer cod
questions for builders and general public related to inspections.
3.00% 3.00% Contractor Licensing -Accepts contractor license application for registration and calculates fees. Revie
applicants for appplicable insurance and workman's comp. coverages. Review letters of reciprocity. Proces
annual re-newal notices and issues new registrations. Check permit applications for properly licensed and
insured contractors.
5.00% 5.00% Business Tax Receipts- Accepts applications for Business Tax Reciept from business owners. Review
applications for acceptance. Verify professional licenses and ficitious/corporation names. Process annual re-
newal notices and issues new Business Tax Reciepts.
2.00% 2.00% Following up on expired permits and unsafe structures.
2.00% 2.00% Scanning plans to laserfiche for permanent record keeping
100.00% 100.00%
178
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
BUILDING DEPARTMENT BUDGET SUMMARY
,The Fiscal Year 2009-2010 adopted budget for the Building Department is $489,334. This compares to the
2008-2009 projected expenses of $508,711, an decrease of $ 19,377 or 3. 8%.
Amended Projected Adopted
FY OS-06 FY 06/07 FY 07/08 FY 08/09 FY 08/09 FY 09/10
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services $ 639,191 $618,800 $436,604 $398,841 $ 391,679 $379,674 $ (12,005)
Operating Expenses 292,331 237,461 157,435 137,366 117,032 109,660 (7,372)
Capital Outlay - 12,474 - - - - -
Contingency - - - - - - -
Total $ 931,522 $868,735 $ 594,039 $536,207 $ 508,711 $489,334 $ (19,377)
Fiscal Year 2009-10 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2008-09 Projected Expenses Difference
1. Personal Services -Wage freezes and anticipated furlough days. $ (12,005)
2. Operating Expenses -Reduction in Administrative Services Provided by General Fund. $ (7,372)
3. Capital Outlay -There is no capital outlay requested for FY 2009-10 $ -
4. Contingency -There is no contingency set aside for FY 2009-10 budget. $ -
PERSONAL SERVICES SCHEDULE
BUILDING DEPARTMENT
F/T/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 07-08 08-09 09-10 08-09 09-10
Building Official 60,192 / 114,149 78 1.00 1.00 1.00 $ 83,300 $ 79,457
Chief Inspector 43,030 / 85,683 44 1.00 1.00 1.00 52,000 51,048
Plans Examiner 43,030 / 85,683 44 1.00 1.00 1.00 65,250 64,871
Building Inspector I 32,699 /73,495 35 1.00 0.00 0.00 - -
Administrative Supervisor 32,699 /73,495 35 1.00 1.00 1.00 38,000 36,725
Local Business Tax Speciali st 26,545 / 59,662 26 0.00 1.00 1.00 45,500 45,327
Permitting Technicians 26,545 / 59,662 26 1.00 0.00 0.00 - -
6.00 5.00 5.00
TOTAL SALARIES $ 284,050 $ 277,428
Overtime 100 -
FICA Taxes 21,756 21,242
Clothing Allowance 240 240
Deferred Compensation 25,595 24,990
Group Health Insurance Premium 44,120 41,745
Dependant Health Ins Premium 6,760 6,752
Employee Assistance Program 115 115
Worker's Comp Insurance 8,943 7,162
Total Personal Services $ 391,679 $ 379,674
179
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
BUILDING DEPARTMENT
Code: 480110
Account
Number Description
FY 05/06
Actual
FY 06/07
Actual
FY 07/08
Actual
Amended
FY 08/09
Budget
FY 08/09
Pro'ecte FY 09/10
City Mgr.
Proposed
Budget
PERSONAL SERVICES
511200 Regular Salaries 484,781 443,867 307,698 285,350 284,050 277,428
511300 Temporary Salaries 0 0 0 0 0 0
511400 Overtime 7,702 3,202 2,256 0 100 0
512100 FICA Taxes 31,451 34,213 22,716 21,848 21,756 21,242
512215 Clothing Allowance 192 480 360 240 240 240
512225 Deferred Compensation 37,105 37,585 27,508 25,703 25,595 24,990
512301 Group Health Insurance Premium 43,885 51,107 31,404 47,852 44,120 41,745
512305 Dependant Health Ins Premium 14,355 9,610 9,978 5,790 6,760 6,752
512309 Employee Assistance Program 225 205 134 115 115 115
512400 Worker's Comp Insurance 19,495 21,753 14,267 8,943 8,943 7,162
512500 Unemployment Compensation 0 5,555 18,425 3,000 0 0
512600 OPED Accrued Expense 0 11,223 1,137 0 0 0
512602 Termination Health Benefits 0 0 721 0 0 0
TOTAL PERSONAL SERVICES 639,191 618,800 436,604 398,841 391,679 379,674
OPERATING EXPENSES
533200 Audit Fees 472 1,888 1,307 815 815 1,099
533201 Administrative Services Provided by G 196,470 157,511 83,394 92,439 84,089 75,680
533400 Other Contractural Services 0 390 15,977 0 0 0
534000 Travel and Per Diem 842 347 1,186 1,000 400 700
534101 Telephone 2,358 1,506 1,841 2,500 1,700 1,720
534105 Cellular Telephone 3,015 2,227 1,803 1,440 800 815
534110 Internet Services 180 286 674 700 725 735
534120 Postage 4,547 1,678 1,481 2,800 2,700 2,800
534130 Express Mail 411 40 0 50 0 0
534310 Electric 7,645 7,134 3,841 4,275 3,880 3,900
534320 Water /Sewer 204 255 270 280 265 275
534400 Rents and Leases 37,500 37,500 18,750 0 0 0
534500 Insurance 10,120 1,910 10,543 9,650 10,543 8,686
534620 R & M-Vehicles (2,605) 1,388 2,016 1,600 900 1,400
534630 R & M -Office Equipment 4,919 7,229 3,486 5,127 3,400 4,000
534910 Clerk of Court Filing Fees 0 10 0 50 0 0
534920 Legal Ads 0 111 0 0 0 0
535200 Departmental Supplies 9,443 3,874 2,929 4,650 800 1,000
535210 Computer Supplies 5,806 3,043 68 2,500 600 1,000
535230 Small Tools and Equipment 1,008 74 42 200 150 200
535260 Gas and Oil 6,595 5,204 4,568 4,300 3,490 3,500
535270 Uniforms and Shoes 585 758 427 450 50 250
535275 Safety Equpment 70 100 0 100 25 100
535410 Dues and Memberships 465 275 435 450 350 400
535420 Books and Publications 428 792 1,094 800 450 500
535450 Training and Education 1,855 1,930 1,302 1,190 900 900
TOTAL OPERATING EXPENSES 292,331 237,461 157,435 137,366 117,032 109,660
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 12,474 0 0 0 0
TOTAL CAPITAL OUTLAY 0 12,474 0 0 0 0
NON-OPERATING EXPENSES
909901 Contingency 0 0 0 0 0 0
TOTAL NON-OPERATING EXPENSES 0 0 0 0 0 0
TOTAL BUILDING DEPARTMENT 931,522 868,735 594,039 536,207 508,711 489,334
180
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2010-15
CAPITAL IMPROVEMENT PROGRAM
City of Sebastian's adopted financial policies requires the City to coordinate the development of the Capital
Improvement Program with the development of the strategic plan and operating budget, as well as ensuring
compliance with the Comprehensive Plan Capital Improvement Element. Operating expenditures and
revenues associated with new capital improvements will be projected and included in the Capital
Improvement Program Five-Year Forecast. The Capital Improvement Program is updated and approved by
the City Council annually and encompasses a period of six years.
What are Capital Improvements?
Capital improvements include streets, buildings, building improvements, new parks, park
expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of
equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least
five years.
Policies Used in Developing the Capital Improvement Program
All capital projects submitted for approval must be justified in terms of how the project supports the
achievement of the City's Strategic Priorities. Projects are prioritized and approved based on the relevancy
of the project to the City's Strategic Plan and the impact on the end stakeholder(s).
1. The City shall adopt an annual Capital Budget based on the Capital Improvement Program. Future
capital improvement expenditures necessitated by changes in population, real estate development, or
in economic base will be calculated and included in the capital improvement budget projections.
2. The originating department of the capital improvement project will identify the estimated costs and
funding sources for each capital project proposal before it is submitted to the City Council for
approval.
3. The City shall make all capital improvements in accordance with an adopted Capital Improvement
Program budget.
4. The City will determine and use the most prudent financial methods for acquisition of capital
improvement projects based upon market conditions at the time of acquisition.
Following is a six-year Capital Improvement Program (CIP) Project Schedule for each requesting
department/division. In addition to the projects funded by various revenue sources such as the Local Option
Gas Tax, Discretionary Sales Tax, Recreation Impact Fees and Airport Fund, projects to be funded by
anticipated grants or though bank notes are also shown. The CIP is intended to be a complete listing of
projects needed for replacement or improvement of the City's major equipment, facilities, roadways, and
structures. Although, potential funding has been identified, changes may be made in conjunction with
alternative sources as they become available or adjustments become necessary due to reductions in projected
revenues. The timing of projects identified may also be altered from year to year to meet changing
circumstances.
181
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
T
List of Projects FY 2009-10 FY 2010-ll FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-]5 Total
Police Department
Police Vehicle Replacement $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 2,310,000
Police Boat and Trailer - - - - 55,000 - 55,000
Parking Lot Expansion - 45,000 - - - - 45,000
Roads and Special Projects
Street Repaving 50,000 25,000 50,000 50,000 150,000 150,000 475,000
Powerline Road North 1,146,250 - - - - - 1,146,250
Schumann & Barber Intersection - - - - 1,500,000 - 1,500,000
Sidewalk/Bike Paths Construction - - 150,000 150,000 150,000 150,000 600,000
Sidewalk Repairs - - - - 50,000 50,000 100,000
512 Median Landscaping - 500,000 - - - - 500,000
Public Works Garage Relocation - - 1,150,000 - - - 1,150,000
Parks & Recreation
Barber Street Field Lighting - 275,000 - - - - 275,000
Splash Park Canopy 50,000 - - - - - 50,000
Skate Park Office 50,000 - - - - - 50,000
New Park -Barber/Acorn Terrace - - 50,000 - - - 50,000
New Park -Celtic & Crown - - - 50,000 - - 50,000
Lift Station -Riverview Park - 100,000 - - - - 100,000
Stormwater
1/4 Round Swale Rehab 975,000 350,000 350,000 350,000 350,000 350,000 2,725,000
Road Crossings/Side Yard Pipes - - - 250,000 250,000 250,000 750,000
Dredging Bulkhead Renovations - - - - 100,000 100,000 200,000
Cemetery
Sissor Lift Building 50,000 - - - - - 50,000
Relocate South Paved Roadway - 50,000 - - - - 50,000
Golf Course
New Clubhouse/Tee Box Improvements - - 2,195,000 - - - 2,195,000
Airport
Medium-size "Box Hangers" - - - - - 1,875,000 1,875,000
Master Plan Update - - 300,000 - - - 300,000
Prof Services R/W 4/22 157,894 - - - - - 157,894
Pro£Services Taxiway C - - - 157,894 - - 157,894
Construct Taxiway C - - - 2,325,000 - - 2,325,000
Install Runway Lighting - - - - 937,500 - 937,500
Rehabilitate Apron - - - - - 500,000 500,000
Riverfront CRA
Cavcor Project 750,000 - - - - - 750,000
Underground Utilities - - - - - 3,500,000 3,500,000
~ $ 3,614,144 $ 1,730,000 $ 4,630,000 $ 3,717,894 $ 3,927,500 $ 7,310,000 $ 24,929,538
182
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
SUMMARY
FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Total
Grouped by Department
Police Department
Public Works Department
Roads and Special Projects
Parks & Recreation
Stormwater
Cemetery
Golf Course
Riverfront CRA
Airport
Total by Departments
Grouped by Function
General Government
Public Safety
Transportation
Parks & Recreation
Physical Environment
Total by Functions
$ 385,000 $ 430,000 $ 385,000 $ 385,000 $ 440,000 $ 385,000 $ 2,410,000
1,196,250 525,000 1,350,000 200,000 1,850,000 350,000 5,471,250
100,000 375,000 50,000 50,000 - - 575,000
975,000 350,000 350,000 600,000 700,000 700,000 3,675,000
50,000 50,000 - - - - 100,000
- - 2,195,000 - - - 2,195,000
750,000 - - - - 3,500,000 4,250,000
157,894 - 300,000 2,482,894 937,500 2,375,000 6,253,288
$ 750,000 $ - $ - $ - $ - $ 3,500,000 $ 4,250,000
385,000 430,000 385,000 385,000 440,000 385,000 2,410,000
1,354,144 525,000 1,650,000 2,682,894 2,787,500 2,725,000 11,724,538
100,000 375,000 2,245,000 50,000 - - 2,770,000
1,025,000 400,000 350,000 600,000 700,000 700,000 3,775,000
Grouped by Funding Source
DST $ 1,827,498 $ 1,555,000 $ 2,035,000 $ 1,135,000 $ 2,790,000 $ 1,235,000 $ 10,577,498
LOGT 50,000 25,000 50,000 50,000 200,000 200,000 575,000
Recreation Impact Fees 200,000 100,000 50,000 50,000 - - 400,000
Available Construction Funds 928,752 - - - - - 928,752
Airport Operating Revenues 3,946 - 60,000 62,072 23,437 387,500 536,955
Grants 153,948 - 240,000 2,420,822 914,063 1,987,500 5,716,333
Riverfront CRA 400,000 - - - - - 400,000
Cemetery 50,000 50,000 - - - - 100,000
Bank Notes - - 2,195,000 - - 3,500,000 5,695,000
~ ~ ~ $ 3,614,144 $ 1,730,000 $ 4,630,000 $ 3,717,894 $ 3,927,500 $ 7,310,000 $24,929,538
183
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation Available
Option Impact Construction Riverfront Cemetery Bank
Gas Tax DST Fees Funds Airport Grants CRA Trust Fund Notes Total
FISCAL YEAR 2009/2010
Police Department
Police Vehicle Replacement $ 3ss,ooo ~ sas,ooo
Roads and Special Projects
Street Repaving ~ so,ooo $ so,ooo
Powedine Road North S 2t~,a9s $ 9zs,~sz ~ t,tab,zso
Parks & Recreation
Splash Park Canopy S so,ooo S so,ooo
Skate Park Office so,ooo ~ so,ooo
Stormwater
1/4 Round Swale Rehab $ 9~s,ooo S 9~s,ooo
Cemetery
Sissor Lift Building S so,ooo S so,ooo
Airport
Rehabilitate R/W 4/22 ~ s,9a6 $ tss,9as ~ ts~s9a
Riverfront CRA
Cavcor Parking Area ~ zso,ooo S too,ooo $ aoo,ooo $ ~so,ooo
Total FY 2009/2010 ~
184
CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation Available
Option Impact Construction Riverfront Cemetery Bank
Gas Tax DST Fees Funds Airport Grants CRA Trust Fund Notes Total
FISCAL YEAR 2010/20] 1
Police Department
Police Vehicle Replacement $ 3ss,ooo $ 3s5,ooo
Parking Lot Expansion $ as,ooo $ as,ooo
Roads and Special Projects
Street Repaving $ zs,ooo $ zs,ooo
512 Median Improvements $ soo,ooo $ soo,ooo
Parks & Recreation
Barber Street Field Lighting $ z~s,ooo $ z~5,oo0
Litt Station -Riverview Park $ loo,ooo $ loo,ooo
Stormwater
1/4 Round Swale Rehab $ 350,000 $ sso,ooo
Cemetery
Relocate South Paved Roadway $ so,ooo $ so,ooo
l FY 2010/2011
T
t ~~
o
a
185
CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation Available
Option Impact Construction Riverfront Cemetery Bank
Gas Tax DST Fees Funds Airport Grants CRA Trust Fund Notes Total
FISCAL YEAR 2011/2012
Police Department
Parl Police Vehicle Replacement S 3ss,ooo ~ sss,ooo
Roads and Special Projects
Street Repaving S so,ooo S so,ooo
Sidewalk Construction S iso,ooo $ iso,ooo
Public Works Facility ~ ~,tso,ooo $ i,iso,ooo
Parks & Recreation
Barber/Acorn Terrace ~ so,ooo $ so,ooo
Stormwater
1/4 Round Swale Rehab $ 350,000 ~ sso,ooo
Airport
Master Plan Update $ 60,000 $ zao,ooo ~ 300,000
Golf Course
Clubhouse/Irrigation/Tee Boxes ~ z,ivs,ooo $ 2,ivs,ooo
Total FY 2011/2012 ~ ~ ~
186
CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation Available
Option Impact Construction Rivertront Cemetery Bank
Gas Tax DST Fees Funds Airport Grants CRA Trust Fund Notes Total
FISCAL YEAR 2012/2013
Police Department
Police Vehicle Replacement $ 385,000 $ 385,000
Roads and Special Projects
Street Repaving $ so,ooo $ so,ooo
Sidewalk Construction $ 150,000 $ 150,000
Parks & Recreation
Celtic & Crown $ 50,000 $ 50,000
Stormwater
1/4 Round Swale Rehab $ 350,000 $ 350,000
Road Crossing/Side Yard Piping $ 250,000 $ zso,ooo
Airport
Professional Services T/W C $ 3,947 $ 153,947 $ 157,894
Con$truct T3XIWay C $ 58,125 $ 2,266,875 $ 2,325,000
Total FY 2012/2013
1g7
CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation Available
Option Impact Construction Riverfront Cemetery Bank
Gas Tax DST Fees Funds Airport Grants CRA Trust Fund Notes Total
FISCAL YEAR 2013/2014
Police Department
Parl Police Vehicle Replacement ~ 3ss,ooo S 3ss,ooo
Police Boat/Trailer S ss,ooo S ss,ooo
Roads and Special Projects
Street Repaving ~ tso,ooo ~ tso,ooo
Schumann & barber Intersection ~ tsoo,oo0 8 tsoo,ooo
Sidewalk Construction S tso,ooo $ tso,ooo
Sidewalk Repairs $ so,ooo $ so,ooo
Stormwater
1/4 Round Swale Rehab S 350,000 8 350,000
Road Crossing/Side Yard Piping ~ zso,ooo $ zso,ooo
Dredging/Bulkhead Renovation ~ too,ooo S too,ooo
Airport
Install Runway Lighting ~ 23,a3~ ~ 9ta,o6s S 93~soo
l FY 2013/2014
T
t ~
o
a
Igg
CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation Available
Option Impact Construction Riverfront Cemetery Bank
Gas Tax DST Fees Funds Airport Grants CRA Trust Fund Notes Total
FISCAL YEAR 2014/2015
Police Department
Police Vehicle Replacement $ 3ss,ooo $ 385,000
Roads and Special Projects
Street Repaving $ tso,ooo $ tso,ooo
Sidewalk Construction $ tso,ooo $ tso,ooo
Sidewalk Repairs $ so,ooo $ so,ooo
Stormwater
1/4 Round Swale Rehab $ 350,000 $ 350,000
Road Crossing/Side Yard Piping $ 250,000 $ zso,ooo
Dredging/Bulkhead Renovation $ too,ooo $ too,ooo
Airport
Medium-size "Box Hangers" $ s~s,ooo $ tsoo,ooo $ ts~s,ooo
Rehabilitate Apron $ tzsoo $ as~soo $ soo,ooo
Riverfront CRA
Underground Utilities $ 3,500,000 $ 3,500,000
Total FY 2014/2015 ~ ~ ~ ~
Grand Total ~
1g9
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
POLICE DEPARTMENT
Project Name FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Total
Police Vehicle Replacement $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $2,310,000
Police Boat and Trailer - - - - 55,000 - 55,000
Parking Lot Expansion - 45,000 - - - - 45,000
~ - .. • . $ 385,000 $ 430,000 $ 385,000 $ 385,000 $ 440,000 $ 385,000 $2,410,000
190
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
POLICE DEPARTMENT
Project Name:
Funding Source:
Justification:
Police Patrol Vehicles Project Descri tion:
Discretionary Sales Taxes 5 year vehicle replacement plan and additional new vehicles for
added positions.
09/10 replace 10 high mileage, high maintenance vehicles from 200>.
10/11 replace 10 high mileage, high maintenance vehicles from 2006.
1.1/12 replace 10 high mileage, hi«h maintenance vehicles fi~om 2007 &, 2008.
12/13 replace 10 high mileage, high maintenance vehicles from 2008 c~ 2009.
13/14 replace ]0 high mileage, high maintenance vehicles h~om 2009 & 2010.
14/15 replace 10 high mileage, high maintenance vehicles from 2010 & 201 1.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$385,000 $385,000 $385,000 $385,000 $385,000 $385,000 $2,310,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name: Police Boat and Trailer Project Descri tion:
Funding Source: Discretionary Sales Taxes Police boat and trailer replacement
Justification: FY 13/14 -replace 10 year old police patrol boat, high hours and high maintenance from 2003.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $0 $0 $55,000 $0 $55,000
Operating Impact:
$0 $0 $0 $0 -$5,000 $0 -$5,000
Project Name:
Funding Source:
Justification: This' will add about elevens aces and extend outfromthe current arkin~ area by about thin feet.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $45,000 $0 $0 $0 $0 $45,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Parkin Lot Ex ansion Project Descri tion:
Discretiona Sales Taxes Provide Parkin Behind the Police Station
191
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
PUBLIC WORKS DEPARTMENT
Project Name FY 2009-10 FY 2010-1 l FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Total
' ~.. . .- ~
Street Repaving $ 50,000 $ 25,000 $ 50,000 $ 50,000 $ 150,000 $ 150,000 $ 475,000
Powerline Road North 1,146,250 - - - - - 1,146,250
Schumann & Barber Intersection 1,500,000 1,500,000
Sidewalk/Bike Paths Construction - - 150,000 150,000 150,000 150,000 600,000
Sidewalk Repairs - - - - 50,000 50,000 100,000
S 12 Median Landscaping - 500,000 500,000
Public Works Garage Relocation - - 1,150,000 - - - 1,150,000
Division Total ' . 1 111 1 111 '~ 11 111 ~ ~ 1 111 1 111 ~ 1
Barber Street Field Lighting $ - $275,000 $ - $ - $ - $ - $ 275,000
Splash Park Canopy 50,000 - - - - - 50,000
Skate Park Office 50,000 - - - - - 50,000
New Park -Barber/Acorn Terrace - - 50,000 - - - 50,000
New Park -Celtic & Crown - - - 50,000 - - 50,000
Lift Station -Riverview Park - 100,000 - - - - 100,000
Division Total 11 111 111 1 111 ~ 1 111 111
1/4 Round Swale Rehab $ 975,000 $350,000 $ 350,000 $350,000 $ 350,000 $ 350,000 $ 2,725,000
Road Crossings/Side Yard Pipes - - - 250,000 250,000 250,000 750,000
Dredging Bulkhead Renovations - - - - 100,000 100,000 200,000
Division Total ' 111 1 111 1 111 '..11 11 1 11 111 1 1 111 . 111
Scissor Lift Building $ 50,000 $ - $ - $ - $ - $ - $ 50,000
Relocate South Paved Roadway - 50,000 - - - - 50,000
Division Total ~ 1 1 1 1 1 1 1 1 ~ ~ 1 1 1 1 1
192
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR ZO10-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
PUBLIC WORKS DEPARTMENT
Project Name:
Funding Source:
Justification:
treet Re avin Project Descri tion:
ocal Option Gas Tax Rehabilitation and repaving of failing road base and roads
This project is necessary to keep the streets in good condition and safe to the residents. There are several
which should be done right away due to failing road base, ie: Periwinkle Drive, Laconia Street, Main
Street, also all the side streets between Indian River Drive and US #1 should be taken care of as soon as
possible.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$50,000 $25,000 $50,000 $50,000 $150,000 $150,000 $475,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name: Powerline Road North Project Descri tion:
Funding Source: $166,014 Developer Escrow Design and construction of the extension of Powerline Road from
$330,022 CIP Fund 320 Main Street to Sebastian Blvd.
$432,716 CIP Fund 330
$217,498 Discretionary Sales
Justification: This will allow another north south access road throu~~`h the city.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$1,146,250 $0 $0 $0 $0 $0 $1,146,250
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Justification: These funds were budgeted in FY 08-09 but are being reallocated to FY 13-14.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $0 $0 $1,500,000 $0 $1,500,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Justification: This ro'ect focuses on allowin residents to walk off road to avoid accidents.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $150,000 $150,000 $150,000 $150,000 $600,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Schumann & Barber Intersection Project Descri tion:
Discretiona Sales Taxes Im rovements to Intersection.
Sidewalk/bike aths construction Project Descri tion:
Discretiona Sales Taxes Installation of new sidewalks throu bout the ci
193
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
PUBLIC WORKS DEPARTMENT
Project Name:
Funding Source:
Sidewalk Re airs Project Descri tion:
Normally LOGT, these repairs Removal/repair of broken or cracked sidewalks throughout City.
will need to charged to the Public
Works Operating Budget, until
the Paving Note is paid off.
Justification: This ro~ect is necessary for the safety and well being of the residents to avoid tr~i sand falls on broken
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $0 $0 $50,000 $50,000 $100,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name: 512 Median Landsca in Project Descri tion:
Funding Source: Discretionary Sales Taxes Improvements to improve the appearance of this major entryway to
the Ci Irri ation and landsca in will be added.
Justification: Tlvs ro'ect is desirable to enhance the view of those euterine the Citv.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $500,000 $0 $0 $0 $500,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Public Works Facili Project Descri tion:
Discretiona Sales Taxes Relocate the Public Works ara e and vehicle stora e area.
Justification: This is necessary in order to enhance the view of those entering the City.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $1,150,000 $0 $0 $0 $1,150,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Justification:
Barber Street Field Li htin Project Descri tion:
Discretiona Sales Taxes Remove and re lace out li hts with new
These are the oldest lights in the city and need to be replaced with new to alliviate some of the
maintenance costs.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $275,000 $0 $0 $0 $0 $275,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
194
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
Project Name:
Funding Source:
S lash Park Cano Project Descri tion:
Recreation Impact Fees Install a canopy at the Splash Park.
Justification: This covering will provide shade for the customers.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$50,000 $0 $0 $0 $0 $0 $50,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Skate Park Office Project Descri tion:
Recreation Impact Fees Construct on office facility at the Skate Park.
Justification: This will improve operations at this facility and provide better working conditions.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$50,000 $0 $0 $0 $0 $0 $50,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Justification:
New Parks Project Descri tion:
Recreation Impact Fees Installation of new neighborhood parks: Barber/Acorn, Zone D and
Celtic/Crown, Zone D.
This project continues allowing neighborhood parks in areas throughout the City. 11-12 Barber/Acorn is
ro osed 12-13 -Celtic and Crown is ro osed
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $50,000 $50,000 $0 $0 $100,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Justification: To u <~rade the s stem and eliminate the need-to um the se tic ever ~ time there is an event.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $100,000 $0 $0 $0 $0 $100,000
Operating Impac t:
$0 $0 $0 $0 $0 $0 $0
Lift Station Riverview Park Project Descri tion:
Eliminate the se tic tank b installin a lift station for the bathrooms
195
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
PUBLIC WORKS DEPARTMENT
Project Name:
Funding Source:
1/4 Round Project Descri tion:
Discretionary Sales Taxes Installation of 1/4 Round throughout the City.
Justification: To continue the program of updating the drainage throughout the City.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$975,000 $350,000 $350,000 $350,000 $350,000 $350,000 $2,725,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Justification:
Road Crossin s/Side Yard Pi es Project Descri tion:
Discretionary Sales Taxes Installing new pipes in side yard ditches as quarter round is installed
and replacing failing road crossing pipes all through the City.
This project will help major flooding throghout the City-by replacing failing pipesunder the roads and
also save on maintenance by the moping contractor by eliminating the side ditches to be maintained.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $0 $250,000 $250,000 $250,000 $750,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name: Dred in Bulkhead Renovation Project Descri tion:
Funding Source: Discretionary Sales Taxes This is for necessary dredging and bulkhead renovations to
approximately 8 miles of canals that are located south of County
Road 512.
Justification: This work will need to be done sometime in the future.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $0 $0 $100,000 $100,000 $200,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
196
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
PUBLIC WORKS DEPARTMENT
Project Name:
Funding Source:
Justification:
Scissor Lift Buildin Project Descri tion:
Cemete Trust Fund This will rovide a Buildin to store the scissor lift unit.
This is necessary to protect and store the scissor lift and keep its electrical components dry and out o
the weather.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$50,000 $0 $0 $0 $0 $0 $50,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:
Funding Source:
Justification: This is necessa because the existin roadwa oes over raves aces.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $50,000 $0 $0 $0 $0 $50,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Redo South Paved Roadwa Project Descri tion:
Cemete Trust Fund The roadwa will be relocated.
197
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
GOLF COURSE
Project Name FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Total
New Clubhouse $ - $ - $ 2,195,000 $ - $ - $ - $ 2,195,000
Deparhnent Total 111 ' 111
198
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
GOLF COURSE
Project Name:
Funding Source:
Justification:
New Club House Project Description:
This will be funded with a 12 yea The estimated amount of $2,195,000 includes engineering plans,
debt issue at an expected rate o removal of existing building, the temporary facility, and all aspects o
3.5%. new construction. Construction estimate includes $470,000 for
irrigation improvements and $200,000 for work on tee boxes.
$100,000 will be used to relocate Green #9 and #18. $175,000 for
design is also included in the total estimated project costs.
The cost of renovating existing golf shop, offices and restrooms and adding additional 1600 square
to the existing building is not cost effective due to several reasons including plumbing and elect
issues, frame construction and evidence of termites and air conditioning issues.
Project Costs:
FY 09-10
$0
Operating Impact:
$0
FY 10-11 FY 11-12
$0 $2,195,000
$0 $0
FY 12-13 FY 13-14
$0 $0
$0 $0
Project
FY 14-15 Total
$0 $2,195,000
$0 $0
199
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
AIRPORT
Protect Name FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Total
Medium-size "Box Hangers" $ - $ - $ - $ - $ - $1,875,000 $1,875,000
Master Plan Update - - 300,000 - - - 300,000
Pro£Services R/W 4/22 157,894 - - - - - 157,894
Prof.Services Taxiway C - - - 157,894 - - 157,894
Construct Taxiway C - - - 2,325,000 - - 2,325,000
Install Runway Lighting - - - - 937,500 - 937,500
Rehabilitate Apron - - - - - 500,000 500,000
Department Total :' ~ ~ ~ ~ ~ : :' ~ ~ ~~ ~ '~ ~ ~:
200
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
AIRPORT
Project Name:
Funding Source:
Justification:
Project Costs:
FY 09-10
$0
Operating Impact:
$0 $0 $0 $0 $0 $375,000 $375,000
Project Name:
Funding Source:
Justification:
Box Han ers Project Descri tion:
FDOT $1,500,000
City $375,000 Build ""box"" hangers
Medium-size ""Box"" needed for anticipated growth
Project
FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $0 $0 $1,875,000 $1,875,000
Master Plan U date Project Descri tion:
FDOT $240,000
City $60,000 Conduct Airport Master Plan Study
lumerous economic development and infrastructure requirements need future planning fc
ustification
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $300,000 $0 $0 $0 $300,000
Operating Impact:
$0 $0 $60,000 $0 $0 $0 $60,000
Project Name: R/W 4/22 Im rovements Project Descri tion:
Funding Source: FDOT $3,947 Runway 4/22 rehabilitation of lights and markings.
City $3,946
FAA $150,000
Justification: Runwa 4/22 has non-standard li htin and markin s.
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$157,894 $0 $0 $0 $0 $0 $157,894
Operating Impact:
$3,946 $0 $0 $0 $0 $0 $3,946
201
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
AIRPORT
Project Name:
Funding Source:
Justification:
Taxiwa C Desi n Project Descri tion:
FDOT $3,947 Perform feasibility, design, and engineering services for the
City $3,947 construction of Taxiway C.
FAA $150,000
At present, there is no parallel taxiway to Primary Runway 4-22. Aircraft taxing to the Terminal
fuel facility currently have to cross the intersection of RWYS 8-26 and 4-22, then cross the threst
of 8 again, in order to taxi to Primary Runway 4. Not only is this the Primary Runway, it also has
most favored winds at over 97%. The act of crossing 3 active runways just to get to the primary
be a significant safety hazard, promoting unnecessary runway incursions. The addition of a f
length parallel taxiway to Primary Runway 4-22 will eliminate this safety concern and impr
Project Costs: Project
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $0 $157,894 $0 $0 $157,894
Operating Impact:
$0 $0 $0 $3,947 $0 $0 $3,946
Project Name:
Funding Source:
Justification:
Taxiwa C Construction Project Descri tion:
FDOT $58,125 Construct arallel Taxiwa C to rima RWY 4-22
'rimary Runway 4-22 needs to have afull-length parallel taxiway in order to eliminate the need t
"back taxi"" on any portion of the runway. Additionally, Taxiway C will aid in obtaining a
lstrument approach procedure for Runway 4-22.
Project Costs:
FY 09-10
$0
Operating Impact:
$0
FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15
$0 $0 $2,325,000 $0 $0
Project
Total
$2,235,000
$0 $0 $58,125 $0 $0 $58,125
Project Name:
Funding Source:
Justification:
Install Runwa Li htin [not Project Descri tion:
FDOT $23,438 Install a dated runwa li htin and REIL for RW 4/22. Install
~EILs installation will bring the runway into compliance and enhance safety. REIL installation o
:W 8/26 will enhance safety during marginal visibility conditions. Taxiway/taxilane lighting i
ecessary for safety improvement.
Project Costs:
FY 09-10
$0
Operating Impact:
$0
FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15
$0 $0 $0 $937,500 $0
$0 $0 $0 $23,437 $0
Project
Total
$937,500
$23,437
202
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT DETAIL
AIRPORT
Project Name:
Funding Source:
Justification:
Rehabilitate A ron Project Descri tion:
FDOT $12,500 Apron F rehabilitation
City $12,500
FAA $475,000
Apron F is the former southeast section of closed runway 1.3/31. Its surface is the original 1943
asphalt when the airport was constructed. Its surface is loose, thin, uneven, and unsafe to aircraft.
Project Costs:
FY 09-10
$0
Operating Impact:
$0
FY 10-11 FY 11-12 FY 12-13
$0 $0 $0
$0 $0 $0
Project
FY 13-14 FY 14-15 Total
$0 $500,000 $500,000
$0 $12,500 $12,500
203
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
RIVERFRONT COMMUNITY REDEVELOPMENT AGENCY
Project Name FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15
Cavcor Project $ 750,000 $ - $ - $ - $ - $ -
Underground Utilities - - - - - 3,500,000
Department Total
Total
$ 750,000
3,500,000
204
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2010-2015
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
RIVERFRONT COMMUNITY REDEVELOPMENT AGENCY
Project Name:
Funding Source:
Justification:
Cav Co Parkin renovation Project Descri tion:
CRA Funds $400,000 Surface the parking lot (i.e. asphalt or permeable surface),
Discretionary Sales Tax $250,000 landscaping, more defined drive aisles and ingress/egress, etc.
Recreation Impact Fees $100,000
Public parking is identified in the CRA Master Plan as part of critical infrastructure improvements withii
the Riverfront district This project would encompass a complete renovation of the parking area know
as Cav Corp, just east of the Hess gas station. 11iis lot is cw~~ently undenmtilized by haphazar
boaU'hailer parking and could be better utilized. I3y surfacing the lot, defining parking spaces, adding
landscaping, this lot would become an amenity to Riverfront visitors as well as local businesses.
Project Costs:
FY 09-10 FY 10-11
$750,000 $0
Operating Impact:
$0 $0
Project
FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total
$0 $0 $0 $0 $750,000
$0 $0 $0 $0 $0
Project Name:
Funding Source:
Justification:
Project Costs:
Under round Utilities Project Descri tion:
This project will be funded with a Within the Riverfront District, bury utilities (electric, phone, cable)
bank note. The bank note is underground.
anticipated to be issued for 15
years at a rate of about 3.9%.
In the CRA Master Plan, urban design recommendations for the Riverfront district include placing all
utilities underground. This would greatly increase the aesthetics of the Riverfront district and would be
the first phase of a streetscaping program. Once the utilities are underground, the City can place
hardscape amenties including benches and landscaping (i.e. street trees, planters, etc).
FY 09-10 FY 10-11
$0 $0
Operating Impact:
$0 $0
FY 11-12 FY 12-13
$0 $0
$0 $0
Project
FY 13-14 FY 14-15 Total
$0 $3,500,000 $3,500,000
$0 $0 $0
205
GTY OF
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HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
206
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SCHEDULE ONE
SUMMARY OF MILEAGE RATES AND TAX COLLECTIONS
Fiscal Year Millage Rate Tax Collection
1986 4.9972 $838,068
1987 5.6440 $1,025,054
1988 6.1440 $1,265,974
1989 6.6440 $1,599,100
1990 6.4400 $1,658,583
1991 6.5000 $1,755,315
1992 6.6320 $2,054,356
1993 6.4410 $2,122,641
1994 6.9000 $2,372,649
1995 6.9000 $2,461,390
1996 6.9000 $2,619,790
1997 6.9000 $2,664,153
1998 6.9000 $2,810,622
1999 6.5000 $2,729,769
2000 5.0000 $2,323,566
2001 5.0000 $2,514,960
2002 4.5904 $2,526,276
2003 4.5904 $2,752,423
2004 4.5904 $3,169,977
2005 4.5904 $3,729,917
2006 3.9325 $4,306,213
2007 3.0519 $4,537,100
2008 2.9917 $4,634,338
2009 3.3456 $4,193,802
2010 3.3456 $3,694,546
Estimated
Estimated
207
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SCHEDULE TWO
LONG TERM DEBT SERVICE DETAIL
Date of
Bond Description Issue Principal Interest
Revenue Bonded Debts
$2,435,000 Recreational Facilities
Improvement and Refunding Revenue
Bonds, Series 2001
$9,500,000 Infrastructure Sales Surtax
Revenue Bonds, Series 2003
$5,630,000 Stormwater Utility Revenue
Bonds, Series 2003
$2,125,000 Infrastructure Sales Surtax
Revenue Bonds, Series 2003A
Notes Payable
$3,268,890 Paving Improvements
Promissory Notes
Total Debt Service Payments
3/2001 $290,000 $18,545
4/2003 $600,000 $233,856
11/2003 $260,000 $177,485
12/2003 $145,000 $56,038
8/1998 $254,839 $45,161
1.5~ 3535
208
FY 2009-10 Total
Debt Service
$308,545
$833,856
$437,485
$201,038
$300,000
2.0
:CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE
$2,435,000 Recreational Facilities Improvement and Refunding Revenue Bonds, Series
2001
Date Princi al Interest Total Fiscal Year Total
10/01/2009
04/01/2010 $290,000
$0 $12,245
$6,300 $302,245
$6,300
$308,545
10/01/2010 $300,000 $6,300 $306,300 $306,300
Total 870,000 $54,935 $924,935 $924,935
209
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET..
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE -CONTINUED
$9,500,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003
Date Princi al Interest Total Fiscal Year Total
10/01/2009 $0 $116,928.13 $116,928.13
04/01/2010 $600,000 $116,928.13 $716,928.13 $833,856.26
10/01/2010 $0 $107,178.13 $107,178.13
04/01/2011 $620,000 $107,178.13 $727,178.13 $834,356.26
10/01/2011 $0 $96,638.13 $96,638.13
01/01/2012 $645,000 $96,638.13 $741,638.13 $838,276.26
10/01/2012 $0 $85,189.38 $85,189.38
04/01/2013 $665,000 $85,189.38 $750,189.38 $835,378.76
10/01/2013 $0 $73,053.13 $73,053.13
04/01/2014 $690,000 $73,053.13 $763,053.13 $836,106.26
10/01/2014 $0 $60,115.63 $60,115.63
04/01/2015 $715,000 $60,115.63 $775,115.63 $835,231.26
10/01/2015 $0 $46,530.63 $46,530.63
04/01/2016 $745,000 $46,530.63 $791,530.63 $838,061.26
10/01/2016 $0 $32,003.13 $32,003.13
04/01/2017 $770,000 $32,003.13 $802,003.13 $834,006.26
10/01/2017 $0 $16,603.13 $16,603.13
04/01/2018 $805,000 $16,603.13 $821,603.13 $838,206.26
Total $6,840,000 $1,521,347.60 $8,361,347.60 $8,361,347.60
210
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE -CONTINUED
$5,630,000 Stormwater Utility Revenue Bonds, Series 2003
Date Princi al Interest Total Fiscal Year Total
11/01/2009 $0 $88,742.50 $88,742.50
05/01/2010 $260,000 $88,742.50 $348,742.50 $437,485.00
11/01/2010 $0 $84,517.50 $84,517.50
05/01/2011 $270,000 $84,517.50 $354,517.50 $439,035.00
11/01/2011 $0 $79,623.75 $79,623.75
05/01/2012 $280,000 $79,623.75 $359,623.75 $439,247.50
11/01/2012 $0 $74,023.75 $74,023.75
05/01/2013 $290,000 $74,023.75 $364,023.75 $438,047.50
11/01/2013 $0 $68,223.75 $68,223.75
05/01/2014 $305,000 $68,223.75 $373,223.75 $441,447.50
11/01/2014 $0 $62,505.00 $62,505.00
05/01/2015 $315,000 $62,505.00 $377,505.00 $440,010.00
11/01/2015 $0 $56,362.50 $56,362.50
05/01/2016 $325,000 $56,362.50 $381,362.50 $437,725.00
11/01/2016 $0 $49,862.50 $49,862.50
05/01/2017 $340,000 $49,862.50 $389,862.50 $439,725.00
11/01/2017 $0 $42,892.50 $42,892.50
05/01/2018 $355,000 $42,892.50 $397,892.50 $440,785.00
11/01/2018 $0 $35,437.50 $35,437.50
05/01/2019 $370,000 $35,437.50 $405,437.50 $440,875.00
11/01/2019 $0 $27,112.50 $27,112.50
05/01/2020 $385,000 $27,112.50 $412,112.50 $439,225.00
11/01/2020 $0 $18,450.00 $18,450.00
05/01/2021 $400,000 $18,450.00 $418,450.00 $436,900.00
11/01/2021 $0 $9,450.00 $9,450.00
05/01/2022 $420,000 $9,450.00 $429,450.00 $438,900.00
Total $4,315,000 $1,394,407.50 $5,709,407.50 $5,709,407.50
211
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE -CONTINUED
$2,125,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003A
Date Princi al Interest Total Fiscal Year Total
10/01/2009 $0 $28,018.75 $28,018.75
04/01/2010 $145,000 $28,018.75 $173,018.75 $201,037.50
10/01/2010 $0 $25,662.50 $25,662.50
04/01/2011 $145,000 $25,662.50 $170,662.50 $196,325.00
10/01/2011 $0 $23,125.00 $23,125.00
01/01/2012 $150,000 $23,125.00 $173,125.00 $196,250.00
10/01/2012 $0 $20,406.25 $20,406.25
04/01/2013 $155,000 $20,406.25 $175,406.25 $195,812.50
10/01/2013 $0 $17,500.00 $17,500.00
04/01/2014 $160,000 $17,500.00 $177,500.00 $195,000.00
10/01/2014 $0 $14,300.00 $14,300.00
04/01/2015 $170,000 $14,300.00 $184,300.00 $198,600.00
10/01/2015 $0 $10,900.00 $10,900.00
04/01/2016 $175,000 $10,900.00 $185,900.00 $196,800.00
10/01/2016 $0 $7,400.00 $7,400.00
04/01/2017 $185,000 $7,400.00 $199,800.00
$192,400.00
10/01/2017 $0 $3,700.00 $3,700.00
04/01/2018 $185,000 $3,700.00 $188,700.00 $192,400.00
Total $1,470,000 $302,025.00 $1,772,025.00 $1,772,025.00
212
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE -CONTINUED
$3,268,890 Paving Improvements Promissory Notes
Date Princi al Interest Total Fiscal Year Total
02/27/2010 $126,033.29 $23,966.71 $150,000.00
08/27/2010 $128,806.02 $21,193.98 $150,000.00 $300,000.00
02/27/2011 $131,639.75 $18,360.25 $150,000.00
08/27/2011 $134,535.83 $15,464.17 $150,000.00 $300,000.00
02/27/2012 $137,495.25 $12,504.75 $150,000.00
08/27/2012 $140,520.51 $9,479.49 $150,000.00 $300,000.00
02/27/2013 $143,611.96 $6,388.04 $150,000.00
08/27/2013 $146,771.42 $3,228.58 $150,000.00 $300,000.00
Total $1,089,414.03 $110,585.97 $1,200,000.00 $1,200,000.00
213
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
SCHEDULE FOUR
LEASE PAYMENTS SCHEDULE
Lease Description FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Fl' 2012-13
Business-type Activities:
Golf Carts Operating Lease $132,074.92 $0.00 $0.00 $0.00 $0.00
Airport Land Lease $120,000.00 $120,000.00 $120,000.00 $120,000.00 $120,000.00
Total Business-type Activities
Annual Lease Payments $252,074.92 $120,000.00 $120,000.00 $120,000.00 $120,000.00
214
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET:
SCHEDULE FIVE
SIX YEAR CAPITAL OUTLAY SCHEDULE SUMMARY
DEPARTMENT 2009-10 2010-11 toll-12 2012-13 2013-14 2014-15 TOTAL
GENERAL FUND
010020 ADMINISTRATIVE SERVICES $ - $ 5,000 $ - $ - $ - $ - $ 5,000
010021 MANAGEMENT INFO SERVICES 31,323 68,273 40,857 11,557 85,000 10,000 247,010
010052 ROADS AND MAINTENANCE - 25,000 25,000 25,000 25,000 - 100,000
010053 STORMWATER UTILITY DIVISION - 185,000 - - - - 185,000
010054 CENTRAL GARAGE 12,000 - 10,000 20,000 - - 42,000
010057 PARKS AND RECREATION - 18,000 17,000 9,000 22,000 - 66,000
010056 FACILITIES MAINTENANCE - 25,000 25,000 - - - 50,000
TOTAL GENERAL FUND $ 43,323 $ 326,273 $ 117,857 $ 65,557 $ 132,000 $ 10,000 $ 695,010
GOLF COURSE FUND
410120 GOLF COURSE GREENS $ - $ 20,000 $ 48,000 $ 40,000 $ - $ - $ 108,000
410130 GOLF COURSE CARTS - 2,500 - - - - 2,500
TOTAL GOLF COURSE FUND s - $ zzsoo $ as,ooo ~ ao,ooo $ - $ - s llosoo
TOTAL ALL FUNDS S 43,323 $ 348,773 $ 165,857 $ 105,557 $ 132,000 $ 10,000 $ 805,510
215
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SCHEDULE SIX
SIX YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
EXPENDITURES PER FISCAL YEAR
DEPARTMENT 2009-10 2010-11 2011-12 2012-13 2013-14 2014-IS TOTAL
010020 ADMINISTRATIVE SERVICES
Server & Operating System for MUNIS $ - $ 5,000 $ - $ - $ - $ - $ 5,000
$ - $ 5,000 $ - $ - $ - $ - $ 5,000
010021 MIS
Exchange Connector 2003 $ 1,850 $ - $ - $ - $ - $ - $ 1,850
HP Procurve Switch 8,716 - - - - - 8,716
Exchange Server Upgrade Cost 7,910 - - - - - 7,910
Exchange Software Upgrnde Cost 12,847 - - - - - 12,847
Enterprise Server Imaging - 1,557 1,557 1,557 - - 4,671
OpenScape Xpressions V6 - 12,416 - - - - 12,416
Servers - 10,000 10,000 10,000 10,000 10,000 50,000
Phone System Replacement - - - - 75,000 - 75,000
Disaster Recovery - 9,300 9,300 - - - 18,600
Symantec Ghost Suite 2 - 5,000 - - - - 5,000
Automation for CH25 Broadcast - 30,000 20,000 - - - 50,000
$ 31,323 $ 68,273 $ 40,857 $ 11,557 $ 85,000 $ 10,000 $ 247,010
010052 ROADS AND MAINTENA NCE
Pick Up Truck $ - $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ - $ 100,000
$ - $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ - $ 100,000
010053 STORMWATER UTILITY DIVISION
Crew Cab Truck Replacement $ - $ 35,000 $ - $ - $ - $ - $ 35,000
Excavator - 150,000 - - - - 150,000
$ - $ 185,000 $ - $ - $ - $ - $ 185,000
0].0054 CENTRAL GARAGE
Refurbished Fork Lift $ 12,000 $ - $ - $ - $ - $ - $ 12,000
Car Lift - - 10,000 - - - 10,000
Truck Lift - - - 20,000 - - 20,000
$ 12,000 $ - $ ] 0,000 $ 20,000 $ - $ - $ 42,000
010057 PARKS AND RECREATION
Mowers (3) $ - $ 18,000 $ - $ 9,000 $ - $ - 27,000
Pick Up Truck - - $ 17,000 - $ 17,000 - 34,000
Chipper - - - - 5,000 - 5,000
$ - $ 18,000 $ 17,000 $ 9,000 $ 22,000 $ - $ 66,000
010056 FACILITIES MAINTENANCE
Work Truck $ - $ 25,000 $ 25,000 $ - $ - $ - 50,000
$ - $ 25,000 $ 25,000 $ - $ - $ - $ 50,000
TOTAL GENERAL FUND $ 43,323 $ 326,273 $ 117,857 $ 65,557 $ 132,000 $ 10,000 $ 695,010
216
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SCHEDULE SIX
SIX YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS -CONTINUED
MUNCIPAL GOLF COURSE EXPENDITURES PER FISCAL YEAR
410120 GC GREENS 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL
Rotary Mower $ - $ 20,000 $ - $ - $ - $ - 20,000
Greens Mower (2) - - 48,000 - - - 48,000
Sand Pro (2) - - - 20,000 - - 20,000
Tractors (2) - - - 20,000 - - 20,000
$ - $ 20,000 $ 48,000 $ 40,000 $ - $ - $ 108,000
410130 GC GOLF CARTS
3 Gang Range Picker $ - $ 2,500 $ - $ - $ - $ - $ 2,500
$ - $ 2,500 $ - $ - $ - $ - $ 2,500
TOTAL GOLF COURSE FUND $ - $ 22,500 $ 48,000 $ 40,000 $ - $ - $ 110,500
TOTAL ALL FUNDS $ 43,323 $ 348,773 $ 165,857 $ 105,557 $ 132,000 $ 10,000 $ 805,510
21~
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
SCHEDULE SEVEN
GLOSSARY
This is a glossary of terms commonly used at public
meetings at which financial matters are discussed:
Accrual -Recognition of changes in economic resources as
soon as the underlying event or transaction occurs, as
opposed to when cash is received or spent.
Ad Valorem Taxes - A tax levied on the assessed value (net
of any exemptions) of real or personal property. This is
commonly referred to as "property tax".
Capital Project Fund - A governmental Fund used to
account for the acquisition and construction of major capital
facilities other than those financed by proprietary funds.
City of Sebastian Cemetery Trust Fund -The City of
Sebastian Cemetery Trust Fund is used to account for
principal trust amounts received, sale of cemetery lots and
related interest income. One-half of the cemetery lot sales
and the interest portion of the trust can be used to maintain
the community cemetery.
Anticipated (revenue, deficit, expenses, etc.) -Estimates
used in analyzing and preparing budgets. Anticipated
figures are the equivalent of educated guesses. They are
based on experience and information from a variety of
sources that help government officials determine what they
think the income or expenses will be.
Appropriation from Prior Year Fund Balance (Retained
Earnings) -Money which is not spent in one fiscal year but
carried forward to the next year. Cash carried forward is
used to supplement revenues required to pay all expenses.
Budget - A plan of financial operation embodying an
estimate of proposed expenditures for a given period and the
proposed means of financing them. Florida law requires that
governments have a balanced budget, with expenses not
exceeding revenues.
CAFR -Comprehensive Annual Financial Report
Capital Improvement Program -Governmental agencies
set up five-year programs for major costs such as the
construction of buildings, land acquisition, road
improvements and heavy equipment. Capital expenses are
listed separately from operating expenses within the budget.
Capital Outlay -Fixed assets which have a value of $750
or more have a useful economic lifetime of more than one
year, or assets of any value if the nature of the item is such
that it must be controlled for custody purposes.
Capital Project - A project to acquire or improve an asset
with costs more than $50,000 and last more than five years.
Capital project includes land acquisition, construction, repair
or structural improvement of a facility, engineering and
design for a facility, and acquisition or repair of equipment.
Detailed information for a capital improvement to include
the time frame for completion, the location, description, the
estimated total expenditure, and the proposed method of
financing.
Contingency Account -Money set-aside for emergencies or
unexpected expenses. Each City fund usually has such an
account to cover higher-than-expected costs or purchases
that were not anticipated when the budget was being
prepared.
Debt Service Fund - A governmental accounting fund used
to account for the accumulation of pledged funds that are
legally restricted to pay debts.
Deficit - A term generally applied to the budget as a whole,
reflecting real or projected shortages in revenue. It means
there is not enough revenue to cover expenses.
Enterprises -Activities of government, which are operated
and accounted for as businesses. Enterprises rely principally
on user fees earned by the business to fund operations. In
Coty of Sebastian, the Golf Course, Airport, and the
Building Department are enterprises.
Expenditures/Expenses -Cost of goods or services used.
FAA -Federal Aviation Administration
FDOT -Florida Department of Transportation
FEMA -Federal Emergency Management Agency
Fiscal year - A 12-month period of time to which the annual
operating budget applies and at the end of which a
government determines its financial position and the results
of its operations. In Florida, the fiscal year for all local
governments extends from October 1 to September 30.
Franchise Fees -Money collected, usually from a private
utility, in exchange for use of a governmental agency's
easements and rights-of--way. Cities authorize the use and
collects a fee in return. Franchise fees also are collected
from garbage and trash services allowed to operate with a
government's boundaries.
218
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGET
Fund - A fiscal and accounting entity with aself-balancing
set of accounts recording cash and other financial resources,
together with all related liabilities and residual equities or
balances, and changes therein, which are segregated for the
purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations,
restrictions, or limitations of that fund.
Fund Balance - A term used to express the equity (assets
minus liabilities) of governmental funds and trust funds.
GAAP-Generally Accepted Accounting Principals -
Uniform minimum standards and guidelines for financial
accounting and reporting. They govern the form and content
of the basic financial statements of an entity. GAAP
encompasses the conventions, and procedures necessary to
define accepted accounting practices at a particular time.
They include not only broad guidelines of general
applications, but also detailed practices and procedures.
GAAP provides a standard by which to measure financial
presentations. The primary authoritative statement on the
application of GAAP to state and local governments are
National Committee on Governmental Accounting (NCGA)
pronouncements. Every government should prepare and
publish financial statements in conformity with GAAP. The
objective of government GAAP financial reports are
different from, and much broader than, the objectives of
business GAAP financial reports.
General Fund -The main operating fund for the city, which
is used to account for all financial resources, except those
required to be accounted for in another fund. All city's
departments/divisions except the enterprise fund
departments/divisions are funded by the general fund. Ad
valorem taxes make up the largest percentage of the general
fund revenues.
Governmental Funds -These funds account for general
governmental activities, such as law enforcement, which are
largely supported by taxes and fees. They are reported using
the current financial resources measurement focus and the
modifies accrual basis of accounting.
Interfund Transfer -Budgeted amounts transferred from
one governmental accounting fund to another for work or
services provided.
Mill -The property tax rate, which is based on the valuation
of property. A tax rate of one mill produces one dollar of
taxes on each $1,000 of assessed property valuation.
Millage Rate - A rate expressed in thousands. As used with
ad valorem (property) taxes, the rate expresses the dollar of
tax per one thousand dollars of taxable valuation.
Over Budget -Over budget in revenue means there is more
income than expected. Over budget in expenses means
actual costs exceed the budget and funds must be transferred
to provide for the additional expenses by a budget
adjustment.
Permanent Fund -Permanent Funds are used to report
resources that are legally restricted to the extent that only
earnings, not principal, may be used for purposes that
support the reporting government's programs.
Projected Deficit - A projection that, based on the current
rate of spending, expenses will be greater than anticipated
revenue. A projected deficit during a budget year usually
necessitates an adjustment in the spending pattern-delaying
purchases or eliminating planned expenses-to stay within
the budgeted figures.
Reserved Fund Balance -Portion of a fund balance that is
not available for appropriation. This usually is due to
statutory authority and/or internal policies.
Revenue -Revenues may be operationally defined in
governmental fund accounting as "all increases in fund net
assets except those arising from interfund reimbursements,
interfund operating and residual equity transfers, or long
term debt issues".
Rolled Back Millage Rate -The tax rate necessary to give a
governmental agency the same amount of property tax
dollars it received during the previous budget year,
excluding changes in taxable valuation resulting from new
construction, annexation or de-annexation.
Shortfall - A term generally synonymous with deficit but
applied to individual revenue accounts instead of to the
budget of a fund or the whole City. A City might have a
shortfall in a particular account, but a shortfall in the total
budget is called a deficit.
SPD -Sebastian Police Department
Special Revenue Fund - A governmental accounting fund
used to account for special revenues that are legally
restricted to expenditures for particular purposes.
State-Shared Revenue -Revenues collected by the state
and proportionately shared with counties and/or
municipalities on the basis of specific formulas. Such
revenues include: local share of cigarette taxes, fuel taxes,
mobile home license taxes, liquor license taxes, and half-cent
sales taxes.
Taxable Valuation - The value of property after all
allowable exemptions have been subtracted; the values on
which the millage rate is applied and taxes are computed.
219
CITY OF SEBASTIAN, FLORIDA 2009/2010 ANNUAL BUDGE
TRIM Bill -Florida's Truth in Millage Law that requires
cities to calculate next year's property taxes based on the
same tax dollars they received during the current fiscal year.
Trust Fund - A Fund used to account for assets held in a
trustee capacity or as an agent for individuals, private
organizations or other governmental units.
Under BudEet -Under budget in revenue means that money
being collected from taxes and other sources is not as much
as was anticipated. It might necessitate spending
adjustments to prevent a deficit. Under budget in expenses
means that actual expenses are less than the budget.
Unreserved Fund Balance -Portion of a fund balance that
is available for appropriation.
User Fee -The payment of a fee for direct receipt of a
public
service by the benefiting party.
Utility Service Taxes -Taxes paid to municipalities by
users of electricity, telephones, cellular phones, beepers,
natural gas, bottled gas, and fuel oil.
Valuation -The dollar value of property assigned by the
County property appraiser.
Working Capital -Excess of current assets including cash-
on-hand equivalents over current liabilities that can be used
to satisfy cash flow needs.
220