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Home My WebLink About08262009Cn1r c~ SE~~~-s'~~„1'~i HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, AUGUST 26, 2009 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Inpuf are Attached to the Back of fhe Agenda CALL TO ORDER 2. INVOCATION -Pastor Patterson 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. AGENDA MODIFICATIONS Modiilcations and additions require unanimous voted of City Council members 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, cert~cates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 09.126 A. Proclamation -National Alcohol and Drug Addiction Recovery Month - 1 September 2009 Brief Announcements 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 3-10 A. Approval of Minutes - 8/12/09 Regular Meeting 09.127 B. Renewal of Property, Casualty, Liability & Workers' Compensation - FY2009/2010 11-14 (Administrative Services Transmittal, Exhibit A, Proposal) 8. COMMITTEE REPORTS 8 APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 09.128 A. Construction Board 15-32 (City Clerk Transmittal, Applications, Ad, List) i. Interview Unless Waived, and Submit Nominations for the Following Three Positions: Regular Member, Engineer or Architect, Expiring 9/30/12 Regular Member, Contractor, Expiring 9/30/12 Regular Member, Contractor, Expiring 9/30/12 9. PUBLIC HEARINGS 10. UNFINISHED BUSINESS 11. PUBLIC INPUT 12. NEW BUSINESS 09.129 A. First Reading of Ordinance 0-09-12 -Noise -Schedule Public Hearing and Final 33-38 Adoption Date (City Attorney Transmittal, 0-09-12) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REPEALING SECTION 66-3 (4) AND ENACTING CHAPTER 67; OF THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO UNNECESSARY AND EXCESSIVE NOISE; PROVIDING ENFORCEMENT PROCEDURES AND EXEMPTIONS; REPEALING CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. 09.130 B. Renewal of Group Health, Dental, Vision, Long Term Disability and Life 39-59 Insurances FY2009/2010 (Administrative Services Transmittal, Analysis and Recommendation) 09.120 C. M. C. Miller Company, Inc. Parking Use Agreement - 11640 U.S. Highway 1 61-63 (City Manager Transmittal, Agreement, Exhibit) 09.131 D. CDBG Entitlement Update (City Manager Transmittal) 65 09.125 E. Work Authorization for Airport Drive Access Road East to the LPA Group, Inc. for 67-74 Construction Services in the Amount of $49,724 (Airport Transmittal, Scope, Estimate, Authorization) 09.132 F. City Manager Grant Approval Authority -Runway 4/22 Improvements 75-80 (Airport Transmittal, FAA Notice, Typical Grant) 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. Council Member Simchick B. Council Member Wolff C. Mayor Gillmor D. Vice Mayor Hill E. Council Member Coy 17. ADJOURN (All meetings shall adjourn of 10:00 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are Aired Live on Comcast Channel 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST Q8 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetings: September 9, 2009 - 6:30 pm September 14, 2009 - 6:00 pm Council Public Hearing on FY09/ f0 Budget September 23, 2009 - 5:30 CRA Budget Meeting September 23, 2009 - 6:00 Council Final Public Heoring on FY90/ f0 Budget September 23, 2009 - 6:30 pm PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-09-05 Regular City Council Meetings Public input is ALLOWED under the headings: / Consent Agenda / Public Hearings / Unfinished Business / New Business / Public Input Public. input is NOT ALLOWED under the headings: / Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); / Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); / City Council Matters / Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshoas and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES, however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Chair to Control Meeting In controlling the meeting during public input, the Chair will take the following actions: / First Offense -verbal warning to move on. / Second Offense -offender is directed to be seated. / Third Offense (refusal to be seated or other disruptive acts -offender will be asked to leave the premises) Aaaealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Inaut Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. ~~ ~~ ~~~~Z HOME OF PELICAN ISLAND National Alcohol and Drug Addiction Recovery Month September 2009 WHEREAS, treatment and recovery improve the community's welfare and provide a renewed outlook on life for those who struggle with substance use disorders and their family and friends; and WHEREAS, 23.2 million people aged 12 or older in the United States needed treatment for a substance use disorder in 2007, and 5.4 million adults also suffered from a concurrent mental illness; and WHEREAS, resources exist online and in some communities to increase people's awareness about how substance use disorders affect children, families, and our society; and WHEREAS, such education is essential to overcoming misconceptions and achieving long-term recovery; and WHEREAS, to help achieve this goal, the U.S. Department of Health and Human Services, the Substance Abuse and Mental Health Services Administration, the White House Office of National Drug Control Policy, and the City of Sebastian invite all residents to participate in the 20th anniversary of National Alcohol and Drug Addiction Recovery Month (Recovery Month); and Now, THEREFORE, be it proclaimed by the City of Sebastian City Council that the month of September 2009 is declared to be "National Alcohol and Drug Addiction Recovery Month" in the City of Sebastian, Florida. ADOPTED this 26th day of August, 2009. Richard H. Gillmor, Mayor ATTEST: Sally A. Maio, MMC City Clerk I an ~~ r ~= HOME OF PELKAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, AUGUST 12, 2009 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA The Mayor called the regular meeting to order at 7:02 p.m. 2. A moment of silence was held. 3. The Pledge of Allegiance was recited. 4. ROLL CALL City Council Present: Mayor Richard H. Gillmor Vice-Mayor Jim Hill Council Member Andrea Coy Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Administrative Services Director, Debra Krueger Airport Director, Joseph Griffin Building Director, Wayne Eseltine Finance Director, Ken Killgore Golf Course Director, Greg Gardner Growth Management Director, Rebecca Grohall Police Chief, Michelle Morris Police Captain, Greg Witt MIS Systems Analyst, Rob Messersmith 5. AGENDA MODIFICATIONS -none. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS -none. Brief Announcements Ms. Coy announced the Dog Park was now open and the hours are from 7:00 a.m. to dusk. She also commended Code Enforcement Officer Curtis Bloomfield for assisting an active duty serviceman, currently stationed in Iraq, with finding a VFW contractor to mow his grass while he is deployed. 0 Regular City Council Meeting August 12, 2009 Page Two Ms. Simchick reminded the public of the first Summer Jam to be held in Riverview Park on Friday night from 5:00 p.m. to 10:00 p.m. Mr. Wolff announced the Indian River County's Electronic Recycling Event was a great success and matched the previous event held at the Indian River Mall. Ms. Simchick thanked all the workers involved during that hot, scorching day. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 1-11 A. Approval of Minutes -July 29, 2009 Regular Meeting 09.121 B. Resolution No. R-09-30 -Schedule of Penalties for Prohibited Contracting 13-17 Activity (Building Transmittal, R-09-30, Schedule of Penalties) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A SCHEDULE OF PENALTIES TO BE ASSESSED BY A CODE ENFORCEMENT OFFICER FOR EACH PROHIBITED CONTRACTING ACTIVITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 09.122 C. Approve Sebastian Property Owners Association and Sebastian River Area 19 Chamber of Commerce Use of Council Chambers with Live Broadcast for City Council Candidate Forums -Monday, 10/19/09 (SPOA) and Thursday, 10/29/09 (Chamber) 09.123 D. Early Retirement Buyout (Administrative Services Transmittal) 21 09.042 E. Resolution R-09-29 - 3~d Quarter Budget Amendment (Finance Transmittal, 23-49 R-09-29, Memo, Reports, Schedule, Accomplishments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Gillmor asked to pull item #E for discussion. MOTION by Ms. Coy and SECOND by Mr. Hill to approve consent agenda items A through D. Result of the roll call: AYES: All NAYS: None Passed 5-0 Item #E Mayor Gillmor asked the City Manager to speak on the 3~d quarter budget amendment changes. The City Manager asked the Finance Director to highlight the changes. 0 Regular City Council Meeting August 12, 2009 Page Three The Finance Director explained the some of the revenues dropped off some due to the economy, and investment returns have been received for the year are also low. He said all the funds are in order; the report included the status of various projects, investment returns, and the accomplishments from all departments. Mayor Gillmor said he remembered there were some adjustments in the MIS Department. The Finance Director confirmed there were some maintenance contracts that weren't anticipated and the MIS Director was able to negotiate two year contracts to be covered by a transfer from the reserve account; and the Skate Park changed the recreational impact line. Mr. Wolff noted the $1.6 M certificate of deposits and U.S. Government Agency Bonds on circle page 37 and asked if they were a specific agency. In response, the Finance Director said they were Federal Home Loan Mortgage, Bank and Federal Farm Credit Bank listed on circle page 40. MOTION by Mayor Gillmor and SECOND by Mr. Wolff to approve item #E, R-09- 29, the 3`d Quarter Budget Amendment. Result of the roll call: AYES: All NAYS: None Passed 5-0 8. COMMITTEE REPORTS & APPOINTMENTS -none. 9. PUBLIC HEARINGS -none 10. UNFINISHED BUSINESS 09.112 A. Resolution No. R-09-28 -Approval of Six Year Capital Improvements Program 51-88 for FY 2010-2015 (Administrative Services Transmittal, R-09-28, Revised Program) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A SIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS ENDING 2010-2015; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR EFFECTIVE DATE. The City Manager said the program was modified to shift expenditures from the municipal garage to the quarter round drainage effort. The City Attorney read the title. Damien Gilliams, 1623 U.S. Hwy 1, asked for clarification that funds were moved from the garage to cover drainage improvements for Barber Street and if any funds would go towards the streets in the CRA district. Mayor Gillmor and Mr. Wolff confirmed some of the money will cover the drainage improvements. The City Manager said during the CRA budget we can identify the streets while doing the CAVCORP allocation and there maybe some leftover funds from the Main Street project that can carry over to improve the CRA district streets. 0 Regular City Council Meeting August 12, 2009 Page Four Mr. Gilliams clarified his concern that CRA money should be saved for redevelopment and roads should be paid by DST funds. The City Manager said DST monies cannot be spent on roads. Mr. Gilliams asked why drainage will be improved when there will be a turning lane in the middle of Barber Street. Mayor Gillmor said there will be a sidewalk put in. Mr. Gilliams asked why the drainage wasn't included in the stimulus money. In response, the City Manager explained the MPO has only allocated $2 M for resurfacing, design, and procurement to be completed by the state. Mr. Gilliams said this is the time to knock on the local legislators' doors. Ms. Simchick asked if the City could pursue the FDOT District 4 Advanced Program Grant by using $1.5 M from the reserve funds. The City Manager said we could see if that is a potential. Mr. Wolff said given that info, he asked if we should proceed with the quarter round. The City Manager explained there may be some restrictions with the grant and he advised to get the drainage work done. MOTION by Mayor Gillmor and SECOND by Ms. Coy to approve Resolution No. R-09-28, the Capital Improvement Program for FY2010-2015. Result of the roll call: AYES: All NAYS: None 5-0 11. PUBLIC INPUT (see back page of agenda for procedures) Sal Neglia spoke on the recently passed Senate Bill 360 explaining there is a group of municipalities suing the legislature and he hoped the City would join in. Mayor Gillmor said the Florida League of Cities was against the bill. The City Attorney advised that nobody really knows what the bill does, what it's impact will be, it is 80 pages long, Secretary Tom Pelham went on a state wide Internet discussion and the following week the Department of Community Affairs (DCA) retracted his statements and now there is a debate between the Governor and Secretary Pelham as to the bill's intent and how it applies. He also said some parts of the bill doesn't make sense for example it eliminates the transportation concurrency requirement in master plans, the legislature is talking about a glitch bill for next session; it was passed the last day of session with non-related items attached to it. He offered to provide copies of the lawsuit to Council. He said he has talked to land use lawyers around the state and they are waiting for further instructions from DCA or the Legislature, and he noted if the bill was designed to spur development, it has not. 0 Regular City Council Meeting August 12, 2009 Page Five In response to Ms. Simchick, he said there is not much of a pro or a con in joining the lawsuit since it is already filed; and he offered to work on briefs or oral arguments at Council's direction. Tuck Ferrell, 12546 N. Highway A1A, (spoke at the last meeting requesting noise abatement and he) thanked Council and the City Manager for the quiet he is experiencing. Damien Gilliams, 1623 Highway A1A, said he was upset that Mr. Wolff was the only member who was in favor of setting benchmarks for the charter officers, said building a new revenue base could be a goal. Mayor Gillmor asked him what revenue base he had in mind to which Mr. Gilliams said volunteers could work at City Hall and receive tax breaks in return, camera monitoring for speeders, work to improve the schools to attract home buyers. He asked Council to reconsider setting goals for the charter officers. Mr. Gilliams said there is no early voting and asked Council to encourage citizens to vote by mail. Mr. Hill corrected him in saying there is early voting available at the Supervisor of Election's office in Vero Beach. Ms. Simchick mentioned the City has complemented Sebastian River High with the Indian River State College, approved an economic development plan in March and approved the a tax abatement on the ballot this fall in an effort to expand the revenue base. Mayor Gillmor pointed out that Council gives the Officers goals and direction all the time. Mr. Hill stated the officers' annual evaluation form has a spot for goals and objectives for the coming year. Mr. Wolff said it is a challenge to expand the revenue base and we would have to be creative and asked the City Manager to keep an eye out for ideas. Ms. Coy pointed out that we do have volunteers, one of the finest Citizens Police Academy but we must be careful that volunteers aren't a detriment to an office. Joe Scozzari said he agreed with Ms. Coy that a volunteer could be detrimental as when we put inexperienced Council Members up and then made them Mayor, it made our city look like a laughing stock. Mayor Gillmor said his comment was uncalled for and gave him a warning. 12. NEW BUSINESS 09.120 A. Parking for Future City Events (No Backup) The City Manager said he anticipated discussion to receive direction for the future. Ms. Coy said it was her understanding that he was to call Mr. Hillbrick and Mr. Green. The City Manager said he would have this ready for the next meeting. Regular City Council Meeting August 12, 2009 Page Six 09.124 B. Approve Golf Course Maintenance Agreement with International Golf 89-151 Maintenance, Inc. in the Amount of $493,700 (Golf Course Transmittal, RFP, Scope, Agreement, Bid Packet) Mr. Hill asked to abstain from discussion and voting on this due to potential future relationships in the golf course industry. (see form attached) The City Manager explained that while we have been very happy with the current contractor, One Source, it was time to bid out the contract which brought in two qualified responses. He noted the difference is about $30,000, International Golf Maintenance, Inc. (IGM) may keep the current superintendent, and recommended approval of IGM. MOTION by Mr. Wolff and SECOND by Ms. Coy to approve the expenditure and enclosed golf course contract for maintenance at SMGC with International Golf Maintenance Inc. Damien Gilliams, 1623 U.S. Hwy 1, asked why Mr. Hill was abstaining from this item for the record. Mayor Gilliams said that Mr. Hill indicated he is in that business and in the future he will deal with this company. Mr. Gilliams asked why there is a five year term when the contractor is new. Mayor Gillmor said they do local courses; and the City Manager added bidding annual contracts for services of this size is not reasonable. Mr. Wolff pointed out five companies attended the pre-bid meeting, we are locking in a very good price now, and in a few years from now IGM may regret their bid, and the bottom line is we are saving over $200,000, receiving services from a top ranked company, staff is happy, and we should move forward. Result of the roll call: AYES: Gillmor, Coy, Simchick, Wolff ABSTAINED: Hill 4-0 09.125 C. Approve Airport Access Road East Construction Agreement with H & D 153-198 Construction Co., Inc. Not to Exceed $468,456.60 (Airport Transmittal, Site Depictions, Bid Info, Agreement ) The Airport Director recapped the project, said the LPA Group compiled the bids, and recommended award to H & D Construction Co. Inc. In response to Mr. Wolff, the Airport Director displayed the route map from the agenda packet on the overhead projector, noting this will provide for two infields to entice development, and the old runway will be re-asphalted during this project. Ms. Simchick commended the Airport Director for his hard work and vision with this project. She also said she appreciated H & D Construction's work and savings on the Main Street project. Regular City Council Meeting August 12, 2009 Page Seven MOTION by Ms. Coy and SECOND by Ms. Simchick to award H & D Construction, Co. Inc. the contract for construction services for the access road east project at the Sebastian Municipal Airport not to exceed $468,456.60. Damien Gilliams, 1623 U.S. Hwy 1, also commended the Airport Director. Result of the roll call vote: AYES: All NAYS: None 5-0 13. CITY ATTORNEY MATTERS The City Attorney distributed a proposed noise ordinance for Council's consideration at the next meeting. He said he tried to get the best provisions from a number of ordinances from around the state, and he has provided a copy to the Police Chief who reviewed it and said it would be useful to the officers. Ms. Simchick suggested extended the summer hours to 9:00 p.m. for those who work two jobs and can only mow at night. The City Attorney asked Council to review the ordinance and get back to him with any comments, changes or revisions. He noted the first reading will be at the next Council meeting. 14. CITY MANAGER MATTERS -none. 15. CITY CLERK MATTERS The City Clerk announced that November 3, 2009 General Election qualifying period runs from Thursday, August 20, 2009 through Friday, September 4, 2009, that candidate handbooks are available in the City Clerks office and on the City website. 16. CITY COUNCIL MATTERS A. Council Member Coy Ms. Coy apologized to the other members that she would not be able to attend the August 24th Budget Workshop and asked if she could submit her thoughts in writing to the City Manager to be read at the meeting. The City Attorney said that would be fine as long. as she did not expect two-way communication between members. B. Council Member Simchick None. C. Council Member Wolff None. 0 Regular City Council Meeting August 12, 2009 Page Eight D. Mayor Gillmor None. E. Vice Mayor Hill None. 17. Being no further business, Mayor Gillmor adjourned the regular meeting at 8:08 p.m. Approved at the August 26th, 2009 Regular City Council meeting. Richard H. Gillmor, Mayor ATTEST: Sally A. Maio, MMC -City Clerk /D c,~r ~~ - ----___ CITY OP' SEBASTIAN AGENDA TRANSMITTAL Subject: Renewal of Property, Casualty, Agenda No. ~~~ , ~ Z~ Liability and Workers' Compensation Insurance Coverage FY 09/10 Dep~~~~rtment Origin: Administrative Services Approve for Submittal by: City Manager City Attorneys ' City Clerk: Date Submitted: August 18, 2009 i er, City Manager For Agenda of: August 26, 2009 Attachments: Exhibit A -Tabulation of Renewal Savings Florida Municipal Insurance Trust Proposal for 2009-2010 EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A Included in 2009-2010 N/A Proposed Annual Budget SUMMARY Effective September 30, 2009, the City's Property, Casualty, Liability and Workers' Compensation insurance contracts for the City will expire. Florida League of Cities has provided attractive renewal rates for the fiscal year 2009/2009 through the Florida Municipal Trust Fund, realizing a savings of $64,475. The detailed renewal rates and the Florida Municipal Insurance Trust proposal are attached for review. Over the past eleven (11) years, the City's experience with Florida League of Cities continues to be positive as they have taken a firm stand against fraudulent claims and have been successful settling difficult claims. By renewing with Florida League of Cities we are able to save valuable staff time and money by not participating in the request for proposal process this year, in addition to still receiving a substantial decrease in premiums in the amount of $35,252, as well as the dividend declared in the amount of $29,221. RECOMMENDED ACTION Move to waive competitive bid procedures and authorize a one (1) year renewal of the Property, Casualty, Liability and Workers' Compensation Insurance contract with Florida League of Cities for an additional one (1) year term. /I IL ~~ ~N~ ~ ~ ~ ~ ~ a ~ ~ ~~ ~~~ `~ ~ o ~ ~ Q ~ i o " o A ~ O ~ o ~' N W ("> ~ ~ ~p to , ~n . ~ '-~ ' ~' ~ C D ~ .(D,t ~ fD '! cn N cn ~ P? ~ Q .. b fD ~~ O w N `b O O ~D O ~ ~ `C3 ~ ~ `~ "~ ~ ~ C ~ ~ ~ ~ v~ . ~ ~. n N N _`~ ~ ~ ~ ' < • ~y .~ cn cn ~ n w ~ ° ~ fD r N Q-' Cp rr ¢, ~ ~ ~ ~ ~ ~ ~ ~ 'U ~ ~ ~ , ~ ~ O ~ ~ ~ ''~ ~ G ~ ~ ~~ ~`~ .~ ~ ~~ ~`~~~~ ~~~ ~~ bn ~° ~ ° ~ ~ c ~~~~~ ~ ~ ~ W W ~ -~ ~•~ ~~~~~ • ~ J ~ v ~ h ~ J ~ o co oa:~•~ o o o o ,~ N ~„ G '"' ~ C o bA Ef3 ~ ~ ~~ ~, ~~~~~ ~~ b~ ~ a. ° ~ ~ ~ ~ ~ ~ ... , ~ o a ~ ~ ~ ~ ~ ~~~~ W ~. .~ ~ ~ ~ o ~, "CY O ~ ~ O N N ~ Oho ONo G ~p ~ ~ ~ C!1 w oo O~ N ~ ~ ~ ~ ~ O ~ ~ ~ ~ o~~ ~ o~~~ ~~~° ~ o~~~ ~' n 'LS ~ ~ `C ~ `O to ~ ~ ~-. N v A~ ~ C1- ~' (~D J N v~ G ~ ~ c~ ~ J ~ ~. ~ ~ c~ w N ~O d~ 01 ~-` N O ~. G ~ Q N "~ N ~ t~- N O ~ OOO .~.. ~ ~ ~ Q-. CD ~ (IQ O y O ~ ~ ~ ~ ~ ~ ~ O ~ y O d ~-C~dr ~,zy,~ ~o~~ o~z~ Win., O o ~ r ~ r~~ ~ ~ H z~ ~n y H FLORIDA MUNICIPAL INSURANCE TRUST Proposal for 2009-2010 City of Sebastian FMIT 0539 Liability Coverages - Comprehensive General Liability - Police Professional Liability - Public Officials E & O/Employment Practices Liability Automobile Coverage - Comprehensive Autorrtobile Liability - Personal Injury Protection (PIP) - Automobile Physical Damage Workers' Compensation - Employers' Liability - Total Payroll: - Experience Modification - Effective Date - Drugfree Workplace Credit - Safety Credik Property Coverage - Total Reai & Personal Property - Windstorm/Hail Deductible - Agreed Amount: - COInSUranCe: - Valuation Basis: - Coverage Form: - Blanket or Specific Miscellaneous Coverages - Electronic Bata Processing - Equipment: - Software: - Equipment Breakdown - Inland Marine Comprehensive Collision NET PREMIUM! $28,~a1 $34,170 18 148 $81,019 $23,671 Included $7,610 Included $31,281 $10, 000 $10,000 $10, 000 $10,000 $10,000 $1,000 $1,000 LIMIT $1,000,000 $1,000,000 $1, 000, 000 Total $1,000,000 $10,000 n/a n/a Tota( $1,000,000J$1,000,000/$1,000,000 $7,103,950 $0 STATUTORY 1.090 1011109 " Yes * Yes * Requires receipt of approved applications $168,246 $25,000 $22,601,558 $126,982 (See important note under the Property Coverage section} No 100% Replacement Cost Special Specific Included In Contents included In Contents Included In Contents Yes Per Schedule $1,549,635 Note: Items valued greater than $50,000: Deductible is either the listed 1 Included Included Included Included ~J amount or 2% of the limit. (Whichever is greater) - Inland Marine -Blanket Coverage Yes $500 Items under $15,000 Included - Crime/Bonds Coverages - Money and Securities - Loss Inside: $1,000 $50,000 Included Loss Outside: $1,000 $50,000 Included - Robbery or Safe Burglary None n!a n/a - Computer Fraud $1,000 $50,000 Included - Depositors' Forgery $1,000 $50,000 Included - Bond Type Honesty Blanket Bond $1,000 $100,000 Included *Certain Officers and Subordinates are excluded automatically from coverage by the terms of the designated Blanket Bonds: t . All Coverages -Finance Directors, Treasurers and Tax Collectors by whatever title known. 2. Faithful Performance Coverages -Personnel required by law to furnish an individual bond to qualify for office (Policemen excluded). 3. Honesty Coverages -Personnel required bylaw to give bond for faithful performance duties. . TOTAL ANNUAL EMIT PREMIUM $407,528 IIVIt~C~R7al~FT NC~'~`rr '_ ~` ~ ; -: f'RfCTt~IG CQNTAWED WlTfIIN TFitS QUOTE 15 CC31VT1"Iti71E?}AT~p ON A ['A~AG~ 6~1SIS; IF ANY OF THE LINFB ~F COVERAC3Ef~aE NUT AGCEPTEQ, frRIG1N~ FOR THE (3T}1ER LINE.S~QF COVE=RA~ErMAY GHAI~GE CSR COVERAGE OFEERIN~S ON TAE F~E(VIi41Ni~i~tll~~S.`C(~ULD B~WITNT~RAV'1[~l Al~T~6FTHER. THE FM1T RESERVES THE R18HT .-° TC) S~'i.1T~_CbVER~f~S AT THEIl~.E7i~GR~TJON /~KD AD~tISY.i'i"t~C1N~r1FQ~~NI~D N~C~$S/al~i', - THE FOLLOWING COVERAGES) ARE BILLED SEPARATELY ON AN ANNUAL BASIS AND WILL NOT BE INCLUDED IN THE QUARTERLY INSTALLMENT INVOICE FOR THE FMIT: GRAND TOTAL PREMIUM $407,528 RETURN OF PREMIUM 29 223 REDUCED GRAND TOTAL PREMIUM $378,305 The FMIT Board of Trustees has approved an $8,000,000 return of premium far members in good standing that had property coverage in the 2007-2008 Fund Year. The directive of the Board was to return property premium on renewing members that participated in the Trust's property program in 2007-20D8. Our intent is to establish a formula that would return premium on a pro-rata basis once the 2009-2010 renewals are finalized. A check will be issued in mid-November 2009 or a credit can be taken on the 20092010 second installment payment which will be billed in early December and due on January 1, 2010. A preliminary calculation has been made to establish a minimum amount the member can expect to be used for budget purposes. Based on the property premiums paid in 2007-2008 the City of Sebastian can expect at least $29,223 in return premium should they elect to renew coverages for the 2009-2010 policy year. l~F 2 arv~~ SE?~!~~I -=. HOME OF PELICAN ISLAND ~ ~ 2;~5 IUl~itt ~tr~~t Subject: Three Expired Regular Member Agenda No: ~. ~ ~~ Positions on the Construction Board Department Origin: City Clerk's Office ~~ Approved for Submittal by: City Attorney: Date Submitted: 8/18/09 For Agenda of: 8/26/09 Exhi -its: code, applications, ad, board member list Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT Members Widup, Hosey, and Morris' terms will expire at the end of September. Each of them has expressed an interest in serving again; and are eligible to do so. There are no other applicants at this time. Per Code Sec. 26-191, as far as practical, these gentlemen were appointed as specific representatives as follows: Mr. Widup - Engineer or Architect Mr. Hosey -Regular Contractor Mr. Morris -Regular Contractor On a side note, Mr. Garland has graciously served just shy of nine years in the plumbing contractor position. While Code Sec. 2-171 provides that he can continue to serve, Mr. Garland would like to retire. His certificate of appreciation will be ready in October. If the other members are re-appointed only the plumbing and two alternate positions will remain unfilled. Advertisements are out to fill these positions. RECOMMENDED ACTION 1 -Interview, unless waived and submit nominations to fill the expired Regular Member Engineer or Architect position set to expire September 30, 2012. ~ 2 -Interview, unless waived and submit nominations to fill the expired Regular Member Contractor position set to expire September 30, 2012. 3 -Interview, unless waived and submit nominations to fill the expired Regular Member Contractor position set to expire September 30, 2012. 't-q /5 Sec. 26-191. Membership; terms; filling of vacancies. (a) The city construction board shall be composed of seven members and, as far as practical, shall consist of two certified contractors (residential, building, general), one electrical contractor, one heating and ventilation contractor, one architect or engineer, one plumbing contractor, and one concerned citizen. The city council may also appoint one or two alternate members who shall serve as necessary to assemble a maximum of seven voting members of the board. It is preferred that the alternate members consist of one certified contractor and one concerned citizen. All members and alternate members shall be appointed by the city council, pursuant to section 2-170 of this Code. (b) To be eligible for appointment, except as otherwise provided in this section, each contractor member shall be actively engaged in construction in the city, [or] have an established business in the city limits. (c) Each member of the board shall hold a valid certificate issued by the board or the state in addition to having the qualifications required in subsection (b) of this section, excepting the one concerned citizen member. If any member of the board, at any time during his term, no longer possesses the required qualifications such member shall be automatically suspended for 30 days; then, unless qualified within 30 days, shall be replaced. (d) Of the regular members appointed to the board: (1) Two members shall be appointed for an initial term of one year; (2) Three members shall be appointed for an initial term of two years; and (3) Two members shall be appointed for an initial term of three years. Thereafter all appointments shall be made for a term of three years. All terms of office shall expire on September 30 of the last year of the term. (e) Each alternate member shall be appointed for a term of three years. (f) Any member may be reappointed, subject to the limitations set forth in subsection (d) of this section. Sec.2-171. Terms. Except as otherwise provided by ordinance or by state law, board members shall be appointed to fill specific three-year terms of membership, which shall be staggered, so that no more than three members of a particular board shall be appointed in any given calendar year. In the event that an appointment is made to fill an unexpired term, the member shall serve until the end of the unexpired term. In no event sha(I any individual who has served as a member of the board for the greater of two consecutive terms or six years be reappointed to serve another consecutive term as a member of such board, unless no other individual, who has otherwise legally qualified to serve as a member of such board has a current application on file with the city clerk seeking appointment to serve as a member of such board. This provision shall not prevent appointment to a different board. For purpose of this section, the calculation of service of a board member shall not include time served as an alternate member of the board where the vacancy occurs. /~ i u~v i vi i Jeanette Williams From: Chad Widup [cwidup@johnson-bros.com] Sent: Monday, August 10, 2009 7:03 AM To: Jeanette Williams Subject: Construction Board Membership Jeanette The only thing on the application that has changed is my address. I am now living at 1251 Schumann Drive, Sebastian, FI. 32958. Thanks Chad Widup, P.E. Project Manager Johnson Bros. 1356 SW Bayshore Blvd. Port Saint Lucie, FL 34983 772-336-2501 Office 772-878-3257 Fax 407-947-3397 Cell cwidup@johnson-bros_ com www.joh n son-bros. com 8/18/2009 i7 a~ ~~rna u. I~ME OF PELICAN ISLAND r: APPLICATION TO SERVE ON CITY BOARD/COMMITTEE ~A(I Gity Board and Committee 1G1embers P11ust be Residents of the City of Sel,astian) 1$ NAME: HOME ADDRESS: ~ ~ Z 5 ~ ~~,(~ u.mC2.1'~~ s ~.b~ s~ K -~ 1 ~ 9 s- ~ HOME PHONE:7~1_ ~~ _ Z HOME FAX: N E-MAIL: wr ~~~a BUSINESS: N~ BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~J~S HOW LONG? Z ~~~ DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? .No DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? /V~ PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years -meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary -meets during summer) / CODE ENFORCEMENT BOARD (permanent board -meets once a month)" 2 CONSTRUCTION BOARD (permanent board -meets once a month)` HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board-meets quarterly) 3 PLANNING AND ZONING COMMISSION (permanent board -meets twice a month) POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)" PARKS & RECREATION ADVISORY COMMITTEE (permanent board -meets once a month) TEMPORARY ENVIRONMENTAL ADVISORY COMMITTEE TREE & LANDSCAPE ADVISORY BOARD (permanent board -meets once a month) OTHER TEMPORARY COMMITTEE (if applicable)_ (WRITE IN COMMITTEE NAME) *Filing of financial disclosure is required following appointment ~rtve: APPLIL1CABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) } ~tos~ St e1 'tht c~~~[~ct~ C•rgctirv.t ~ b.~~- -;~ Sc.MMAr~ - ~ Gm- a L~ [tNS~~ ~i~5-~tYr w- a /Ylus-~rrs Qa~rrt aN~ /7 yrars -~ ~ eon~SfrHCfio.-~ ~i'ti1~ HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? Gr-~~` /7 y~ari -~~ '~- Cp r~/S~r~.t-~-t•oN ~'i tl~ pr+~ {~o-V~,~aj t~.JU f I~1f.Q ~t1f ,.L~.t ~ 0 7 a~+~ tas a t?Ur/}''rat~"'dY' ,~C ~a,rt_ a un/~~gp.~ JJY~/ 0~- ~-a... ~pr~w5'fry . Z h~NOC/NJI.a-~ b~,t.6.. pa~~:es s~r~'JL ~o~ a...~ stow ~f-r1u ri!svlul° ~t o~r~~trrvteS ~u `l'ie hPSt b-CNt . ~ ~ ark' ~ Vv v~~. LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: 1-~1a~~N~ 5tfv~P~ v~/ Stu~ra~ f~v7A73oarJs ~~.f~%~5 r•y tnp~oyx.~e/twi~,, ~f'N tn-• ~ ~ t,. ~ rY'(~ y ~ a v t a,~ u wrl' ~t r s ~x Nc~r.~/5 ~ ~ ~l-l~L ,-t s ~ v w s f 6~. I~ ~y a N~ uturlC c~or~- reya.~tQa~ HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? NO HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? n/v WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? y-~ S I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee~is available if requested. ~~~~f~-~ Applicant Signature Subscribed and sworn to before me this day of 7GUV.P.t4 ZUo~, by C1c-~~ <-~71~y (~ who is ersona y nown to me or has produced as identification. r"',~P•~., KF2ISTINAL.MORRIB ~~- ~~ ~9~~"' (.,~~~.-nission # DD0131621 _ ~ ~ ~ ~• Notary Public, State of Florida ~ h~~€ E -. <<ES 7i7st2o06 S Please return to Office of the City Clerki.f~jc(^F~„ 8 - (772) 589-5330 \wp-form\a ppl icat.wpd rev. 10/2005 /~ Chad E. Widup, P.E. 11309 Finchley Lane Jacksonville, FL. 32223 cwidup@hotmail.com 904-292-4740 (home) 904-571-6986(cell) OBE7ECTIVE: Engineering management position in the construction field with good possibilities of advancement. Education: Florida International University Master of Science in Construction Management University of Kansas Bachelor of Science in Civil Engineering Bachelor of Science in Aerospace Engineering Experience: Johnson Bros. Port St. Lucie December 2005 -Present Project Manager Oversee all phases of construction, manage multiple projects, responsible for initial budget needs and usage, CPM development, scheduling. of office and field staff, contract negotiations, project buyout, change order preparation, field design modifications, and general project documentation. Phase 3 West Virginia Connector $27.3 Million Hubbard Construction Company 7acksonvilae, FI January 2005 -December 2005 Project Manager Oversee all phases of construction; manage multiple projects, responsible for initial budget needs and usage, CPM development, scheduling of office and field staff, contract negotiations, project buyout, change order preparation, field design modifications, and general project documentation. Roadway Reconstruction of Beach Blvd (SR212) $23.5 Million Roadway Improvements on Southside Blvd (SR115) $2.7 Million 7EAces (zones, Edmunds & Associates) Rockledge, Ft November 2002 -January 2005 Construction Engineering Services (Project Manager) Oversee all phases of construction, manage multiple projects, responsible for initial budget needs and usage, scheduling of office and field staff, contract negotiations, change order preparation, field design modifications, and general project documentation. Roadway Improvements - I-95, Titusville, FI (Completed) $2.7 Million design build roadway improvements. Za Pedestrian Improvement and Bridge - US1 , St. Augustine, FI. (Completed) $1.2 Million pedestrian improvement, drainage modification and new pedestrian bridge construction. Drainage Improvement -Hopkins Creek, Jacksonville, FI (Completed) $3.6 Million drainage improvement. Roadway Widening - SR10, 7acksonvilfe, FI (Completed) $2.1 Million roadway widening, drainage modifcations, and signaiization improvements. 7EAces(Cont.) Drainage Improvements - SRA1A, Jacksonville, FI (Completed) $2.3 Million drainage improvement to SRA1A in Ponte Vedre. Roadway Improvements - SR-518, Melbourne, FI. (Completed) $3.5 Million, this project consisted of three (3) projects let under one (1) contract number. The project included roadway widening, signaiization improvements, and drainage modifications. Responsibilites included personnel and equipment schedule, construction oversite, budgeting and contract negotiations. Hubbard Construction Company Jacksonville, Ft. March 2001 -November 2002 Roadway Widening - I-95, Jacksonville, FI APM/PE $16.6 Million roadway widening and reconstruction. The work included construction of 9 ponds with HDPE liners, installation of a new drainage system and construction of a new lane in both directions. Repsonsibilities included suretrack scheduling and updating, daily interaction with the owner, change order preparation and negotiations, subcontractor scheduling and negotiations, and project cost reporting. Roadway Widening - Southside Blvd, Jacksonville, FI. APM/PE $8.9 Million roadway widening and reconstruction. The work inlcuded construction of 6 ponds, installation of a new drainage system, and construction of a new lane in both directions. Repsonsibilities included suretrack scheduling and updating, daily interaction with the owner, change order preparation and negotiations, subcontractor scheduling and negotiations, and project cost reporting. Harry Pepper & Associates March 2000 -March 2001 Marina - NAS Boca Chica, Key West APM/QCM/Super $4.5 Million; construct a new marina boatdock for 48 boats, moorings for 10 boats and boat house. Responsibilities included change order preparation, subcontractor scheduling, purchasing, primivera schedule, daily meeting with owner, crew scheduling, quality control inspections, subcontractor negotiations, and oversite of daily field operations. Temporary Pump Station 332B: APM/QCM $9.5 Million; Construct 575 CFS steel pump structure; Furnish & Install 4 diesel engine-driven 125 CFS Pumps and 1 electric motor driven 75 CFS Pump; furnish & install diesel fuel storage tanks & piping system. Responsibilities also included change order preparation, z~ weekly meetings with owner, subcontractor scheduling, purchasing, and primivera schedule updates. Owner: Army Corps of Engineers/SFWMD Pump Stations G-310 & G-335; QCM $32.9 Million; construct two concrete pump station structures with total capacity of 6,080 CFS; form and placecment of over 48,000 CY of structural concrete; excavate and dig intake and discharge canals; installation of owner-furnished equipment included 4-950 CFS and 4-470 CFS diesel-driven pumps and 4-100 CFS electric motor driven pumps;furnish and install diesel fuel storage tanks and piping system. Owner: South Florida Water Management District JA Jones Environmental Services February 1998 -March 2000 NAS, Dallas, TX -Base Closure Quality Control Manager $5.8 Million; clean up of hazardous and contaminated waste as well as removal and disposal of underground storage tanks, oil water separators and contaminated soil. NAS Cecil Field, Jacksonville, FL QCM/APM $2.1 Million; contaminated soil clean-up from fuel farm area. Tinker Air Force Base, Oklahoma City QCM/Superintendent $850,000; Conversion of paint booths (20) from waterfall media to air system media. Tinker Air Force Base, Oklahoma City QCM/Superintendent $3.3 Million; Water Treatment Plant Constructed new water treatment facility for removal of contaminations to the aquifier on the base. Kansas Department of Transportation October 1992 -February 1998 Bureau of Design, State of KS QCM/Cost Control Bureau of Planning, State of KS Project Engineer Gr. Bend Construction Office, Project Engineer State of KS Reference: Available on request Certifications: Professional Enigneering License -Florida GC License (Pending) -Exam Passed CTQP Certifications -Earthwork 1 & 2, QC Manager, Asphalt 1 & 2, And Final Estimates 1 & 2 CTQP -Project Engineering School OSHA - 40 Hours Supervisor Training - 8 Hours ACE Contractors Quality Control Training Course FHWA Materials Control & Acceptance -Quality Assurance Nuclear Density Meter Testing NAUA Scuba Diving Commercial Drivers License (CDL) MOT Cert. zz Jeanette Williams From: CONSTANCE REDMOND [flacru@bellsouth.net] Sent: Monday, August 10, 2009 6:19 PM To: Jeanette Williams Subject: [spam] Construction Board-Shawn Hosey Importance: Low Jeanette I looked over my application and everything is the same. I will be glad to serve on the boazd for another term. You can contact me at this email address if you need any further information. Thank you Shawn Hosey 8/11 /2009 Z3 ~` a~t,v /~~iiT1A -- HONiE _Of PELICAN ISLAND ;< APPLICATION TO SERVE ON CITY BOARD/COMMITTEE .y. ;ksl ~fi` ~ ice:"fx r ' C:=tC7~€ili'{~{. E tL~'i;C; _ _.. _ .~`~'slfl'=.-. 't ! ~i;i~ ._ iZ ~ ._`_ ...~ NAME: ~~ hCtt~ ~'1 t-t~~L HOME ADDRESS: 1 ~"~ C(Afc.~ - vtc~l ~~,2 ~j~~jct~hG<<l ~L ~j"Z~1`ax HOME PHONE: 7~Z- 5`(;`j-~~I Z HOME FAX: 711- j$`]-(~j~j~ E-MAIL: BUSINESS: Cq- ~ SC_fC?c,-~-nC !-'lG" BUSINESS ADDRESS: I j~ Cci~Clll~Ct_[ (~ . `~-t~r~ ~ 32~~~~ BUSINESS PHONE:772-~~)-~~BUSINESS FAX7J2rS~s~'L~S~~-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~~e~ HOW LONG? "~yf~. DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? tSc~ DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? N(~ WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: ______ CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years -meets next in 2006) ____ _ CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary -meets during summer) _ _ CODE ENFORCEMENT BOARD (permanent board -meets once a month)' __'i~i __CONSTRUCTION BOARD (permanent board -meets once a month)' _______ HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board -meets quarterly) _______ PLANNING AND ZONING COMMISSION (permanent board -meets twice a month)' _______ POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)` ______ PARKS & RECREATION ADVISORY COMMITTEE (permanent board -meets once a month) TEMPORARY ENVIRONMENTAL ADVISORY COMMITTEE _______ TREE & LANDSCAPE ADVISORY BOARD (permanent board-meets once a month) ________OTHER TEMPORARY COMMITTEE (if applicable)_____________________________ (WRITE IN COMMITTEE NAME) Filing of financial disclosure is required following appointment f ~ -~ v J ~l . ... V~ Z4 APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) ,Z Y rte, - ~-l ~ c~i~ ~ C a 1 --f-r G". ~1 ~ vd .,Ulu „7 ~ ri i~ m -}-rc~c+ ~ ~+~2~ts ,a ~`~ Gt1 t.cr~m ~ vi.~~.~ i,vr~l ~ vrt ~ ~d C.~n-1-/a r.~c 1( HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? ha.sc~.laLpn +i~ -4-f;~e. cc,~~~uc~-i-roe-- --~~i~ -~~.-,~. ~t--P~~ l~~uesr e-r+ ~ (w~,~k ~t~ -1-~ 2, ~'1 iG{~lE'c_,'t' ~:~ (Ci:,.~k..,~ C; ~ 1~li:s~1'1 t~~ ~A~(f c?it~~-t ~-( ©i::~ .1 a (~~?~ti tt'~' iM~ bl~r~ b~~ca1-1e~"~`~ . 1 LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? l~,l?` HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? -.ft~ WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? '~~~ I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is available if requested. ------------------------------------ Applicant Signature Subscribed and sworn to before me this --='`~---day of ~~ ----, ~1~.~~ by ~S~/~«-~s~i_ f~~_G'~[ _________, w o is personally known to me, _ has produced ~. Constance J, edmon~ as identification. :`~~YP~e;; #DD20801~ Notary Public, Stag of Florida _~~^~ ~ , Commission. _~; '~~~~:~=Expires: May 27, 200"~` ,, 9;F ~ ~ F3onded'rhn~ Please return to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958 - (772) 589-5330 \wp-form\a ppl icat. wpd rev. 10/2005 z5 0 ~~9-Yl~c g - ~ .3 -- o ~t~r~-e..C~c °~°' ~ ~~' HOME OF PELIUN ISLMID APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: ,J ~~ES V~/~ Mt~~1 HOME ADDRESS: ~~~~ ~~.//t; ,~ j ~~ C ~~ HOME PHONE: 77~ ~~~-~7~/ ~ HOME FAX: 77L-~~ ~~~ E-MAIL: ~ (Rii'b'a~~352 u BUSINESS: ~-~~Q~ BUSINESS ADDRESS: ~ ~, ,~ 7~()~~~ ~~t:l/~J /T7~'~-P ~ ~~ 7 ~cu~ r35`Z BUSINESS PHONE:77Z-(~~--~2~+~~.~USINESS FAX: ,~,/~ E-MAIL: ~-~ G~G6~ ~ ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? `/C~~ HOW LONG? / /~PS. DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? /~~1 DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? /~I WHICH BOARDS/COMMITTEES? /'~,I~~~I,~ PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years -meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary -meets during summer) CODE ENFORCEMENT BOARD (permanent board -meets once a month)* ~(% }C CONSTRUCTION BOARD (permanent board -meets once a month)` HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board -meets quarterly) PLANNING AND ZONING COMMISSION (permanent board -meets twice a month)` ~. POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly) PARKS & RECREATION ADVISORY COMMITTEE (temporary- meets once a month) ~%' TREE & LANDSCAPE ADVISORY BOARD (permanent board -meets once a month) \ _, OTHER TEMPORARY COMMITTEE (if applicable) _ ;~~ :... (WRITE IN COMMITTEE NAME) ^ ~' ` ~--- *Filing of financial disclosure is required following appointment 4'`~~'~ `~ ~ ~'" ~' ~- C~ i~~ I ~ - `__: _ )amen W_ Morris 111 •~• 265 Main Street Sebastian, FL 32958 Phone 77233-2246 Home Phone 561-589519 Email: jwm13529(ilaol.com OBJECTIVE Installation of data, voice, sound, and media systems and components. SUMMARY I have over 15 years of background in Satellite dish, television, and audio installations and service. I have experience in all aspects of audio, video, sound and media, including data and fiber. I have performed work ranging from single receiver installations in mobile homes to large commercial installations of 4 meter dishes on multi level buildings for government contractors statewide. WORK HISTORY 1998-Present President and CEO ofJ-MOR Corporation Statewide communications contractor for servicing and installation of residential and commercial data, telephone, sound, media, CCTV, ans satellite systems. Also including designing and engineering of large commercial sound projects and assembly of rack systems. 1995-1998 President, Treasure Coast Satellite, Inc. Private contractor primarily servicing TCI Cablevision / AT&T Broadband in Indian River County in the installation and servicing of PRIMESTAR satellite equipment and DCT digital cable boxes. I supervised, trained, and managed up to four crews at a time, as well as working in the field and managing the business. 1991-1995 Co-Owner, Sat Connect Retail Satellite TV business servicing over 5,000 customers in a tri-county area. Distributor of RCA DBS/DSS satellite systems. In-house service as well as bench technician repairs. EDUCATION Florida State University, 1979-1981 Furman University, 1978-1979 Indian River Community College, 1978 CREDENTIALS I LICENSURE Z8 • Licensed low voltage contractor • Specialty Electrical Contractor • State of Florida Registration in Communications & Sound • Indian River County Competency Card • City of Sebastian Occupational License cm ~~ _._ ''-~ HOME OF PELICAN ISLAND PRESS RELEASE The City of Sebastian has the following volunteer board openings: Construction Board *Regular Member *Regular Member *Regular Member *Regular Member Alternate Member Alternate Member Plumber -Term to Expire 9/30/2012 Engineer or Architect -Term to Expire 9/30/2012 Contractor -Term to Expire 9/30/2012 Contractor -Term to Expire 9/30/2012 Citizen -Term to Expire 9/30/2010 Contractor -Term to Expire 9/30/2010 *Applications for these positions will be accepted until August 12th. Natural Resources Board Alternate Member -Term to Expire 7/2011 Alternate Member -Term to Expire 7/2012 ALL MEMBERS MUST BE CITY OF SEBASTIAN RESIDENTS. IF COUNCIL FILLS A REG ULAR MEMBER POSITION WITH AN ALTERNATE MEMBER, COUNCIL RESERVES THE RIGHT TO FILL THE ALTERNATE POSITION WITH REMAINING APPLICANTS. MEETING TIMES AND APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND 4:30 PM OR ON WWW.CITYOFSEBASTIAN.ORG APPLICATIONS WILL BE ACCEPTED UNTIL FILLED. z~ ~eoasnan nas voiun[eer ~oaru openings : i ~,raml.com rage i or 1 hCPAL~ FLG~ F1 D.~ S T R.E.~SIJ F. E i_i=wn4 T ~.(V D r'~. L`.'~ 'B E~s= H E`. RE~C? h1 t> I'VE .tT 'dv'S'v 4t'.Ti_ PALrd.~.C' ~:: Sebastian has volunteer board openings Oiigi'id!iy pu:iilSl~_, i - ri_ hUgli~_ ~COi i~cdated 04 49 ~ ~ ~ _ , ._ ~ ~~ 4. 2iaQ~ - The city of Sebastian has the following volunteer board openings: Construction Board Regular member, plumber: term to expire Sept. 30, 2012 Regular member, engineer or architect: term to expire Sept. 30, 2012 Regular member, contractor: term to expire Sept. 30, 2012 Regular member, contractor: term to expire Sept. 30, 2012 Altemate member, citizen: term to expire Sept. 30, 2010 Alternate member, contractor: term to expire Sept. 30, 2010 Applications for these positions will be accepted until Aug. 12. Natural Resources Board: Alternate member: term to expire July 2011 Alternate member: term to expire July 2012 All members must be city of Sebastian residents. Meeting times and applications are available in the City Clerk's Office, City Hall, 1225 Main St., Sebastian, between of 8 a.m. and 4:30 p.m. or on cityofsebastian.org. ®2009 Scripps Treasure Coast Newspapers ~U ttp://www.tcpalm.com/news/2009/aug/04/sebastian-sebastian-has-volunteer-board-ope... 8/5/2009 CONSTRUCTION BOARD 3-YEAR TERMS MEETS 2ND TUESDAY EACH MONTH - 6:00 P.M. MEMBER NAME AND POSITION APPOINTMENT CURRENT TERMS ADDRESS HISTORY STATUS COMPL ETED Dithmar Bulla Electrical Contractor A ointed re ular pp g Term to i 1389 Roulette Street Position member 7/11!07 exp re g/30/2010 Sebastian, FL 32958 589-4239 Jean Carbano Regular Reappointed Term to 433 Betty Avenue Concerned 9/14!05 expire Sebastian, FL 32958 Citizen Took Stuart 9/30/2011 Jeanne4199@aol.com Position Houston's 581-1397 Concerned Citizen Regular Position 5/26/04 Frank A. Garland, Jr. Plumbing 449 Ponoka Street Contractor Reappointed Term to Sebastian, FL 32958 Position g/27/06 expire Garlandsep@aol.com 9/30/2009 589-3020 Reappointed 9/10103 Took Herbig's Plumbing Contractor Regular Member Position 11 /8/2000 Chad Widup Engineer or Architect Reappointed Term to 1174 Laconia Street 9/27/06 expire Sebastian, FL 32958 9/30/2009 cwidup@hotmail.com appointed 1/25/06 589-9821 Sha~~~n Nosey Regular Contractor Took Lanning's Term to ~-, 133 Cardinal Dr Position position 9/27/06 expire Sebastian, FL 32958 9/30/2009 589-2312 Appointed Alternate 7/12/06 3! Frank Dalessandro HARV Reappointed Term to 130 Stony Point Drive Contractor 11/14/07 expire Sebastian, FL 32958 Took Mitchell's 9/30/2010 Frankeed@bigfoot.com HARV 508-7140 Contractor Position 8/10/05 Jim Morris Regular Reappointed Term to Box 780765 P O Member 9/27/06 expire . . Sebastian, FL 32978 Contractor Took Mr. Craw's 9/30/2009 jwm13529@aol.com unused Regular 589-3519 Member Contractor osition 11/12/03 ~ p ____~ Alternate Term to Concerned expire Citizen 9/30/2010 Position Alternate Term to Contractor expire Position 9/30/2010 BOARD SECRETARY -Karen Parks 3L an~ ~~ ?~, ~ -- - ~~ - ...-- HOME OF PELICAN ISLAND Subject• Ordinance 0-09-12 Agenda No. (~Q . l ZQ r for Submittal by: City Manager Department Origin: City Manager City Attorney: i er Finance Department: Date Submitted: 08/18/09 For Agenda of: 08/26/09 Ezhibits: Proposed Ordinance 0-09-12 EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: REQUIRED: N/A l SUMMARY As a result of recent discussion, the proposed Ordinance No. 0-09-12 has been prepared as it relates to unnecessary and excessive noise. RECOMMENDED ACTION Pass Ordinance No. 0-09-12 on first reading and at City Council's discretion schedule a public hearing and final adoption date. .33 34 ORDINANCE NO.0-09-12 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REPEALING SECTION 66-3 (4) AND ENACTING CHAPTER 67; OF THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO UNNECESSARY AND EXCESSIVE NOISE; PROVIDING ENFORCEMENT PROCEDURES AND EXEMPTIONS; REPEALING CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, The Sebastian City Council desires to make it unlawful for any person to make, continue, or cause to be made or continued any excessive, unnecessary, or unreasonably loud noise which disturbs the peace or quiet of any neighborhood or which causes discomfort or annoyance to any reasonable person of normal sensitivity NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That section 66-3 (4) Code of Ordinances, City of Sebastian, Florida, is hereby repealed as follows: Chapter 66 NUISANCES Sec. 66-3. Illustrative enumeration {4} Reserved Section 2. That Chapter 67 of the Code of Ordinances, City of Sebastian, Florida, is hereby enacted to read as follows: Chapter 67 NOISE Sec. 67-1 Noises; unnecessary and excessive prohibited. It shall be unlawful for any person to make continue or cause to be made or continued any unreasonably loud excessive unnecessary or unusual noise A noise level which exceeds the ambient sound level by five (5) decibels or more 35 when measured at the nearest property line or, in the case of multifamily residential buildings, when measured anywhere in one dwelling unit or from common space in the same building, shall be deemed an unnecessary, excessive or offensive noise. A violation of this chapter may occur without the occasion of a decibel measurement being made if circumstances are such that a violation would be obvious to an ordinary, reasonable, prudent person. The following acts, among others, are declared to be unreasonably loud, exces_s_ive, unnecessary or unusual noises in violation of this Chapter but this enumeration shall not be deemed to be exclusive, namely: (1) Power tools and Landsca ping E quipment. The operation of noise- producing lawn mowers, lawn edgers, weed trimmers, blowers, chippers, chain saws, p ower tools and other noise- producing tools which are used at a residence out-of-doors between 8:00 p.m. and 7:00 a.m. (2) Animals, birds, etc. The owning, harboring, possessing or keeping of any dog, animal or bird which causes frequent, habitual or continued noise and which disturbs the peace, quiet and comfort of neighboring residents. ~3) Radios, televisions, CD players, musical instruments, speakers, loudspeakers, amplifiers, and similar devices in residential areas. The using, operating, or permitting to be played, used or operated any radio, television, CD player, musical instrument, or other machine or device for the producing1 reproducing or amplifying sound in such manner as to disturb the peace, quiet and comfort of neighboring residents. The operation of any such set, instrument, machine or device between the hours of 11:00 p.m. and 7:00 a.m. in such manner as to be plainly audible at a distance of one hundred (100) feet from the building, structure or vehicle in which it is located shall be prima facie evidence of a violation of this section. Sec. 67-2 Responsibility for Compliance. For the purposes of this article, any person owning or having responsibility for management of a premises, however temporarily, or any performer or disc jockey producing sound upon any premises, any person playing music, any person having control of volume knobs or levels or amplification devices, and the business as named on the occupational license, if applicable shall be jointly and severally liable for compliance with this article and shall be responsible for any violations of this article 3~ Sec. 67-3 Enforcement Procedure Warnings & Citations (1) Warnings. A first violation of this Chapter shall result _ in a warning either oral or written that details the violation with specificity and requires prompt corrective action be taken by any person(s) responsible for compliance as defined in Section 67 2 2) Citations. If corrective _action is not taken within five (5) minutes of the warning or if a warning for the same offense has been issued within the past sixty (60) days, an enforcement officer is authorized to issue a citation for each subsequent violation in accordance with the following schedule: The first citation shall carry a fine of $50 00 The second citation shall carry a fine of $250 00 The third and each subsequent citation shall carry a fine of $500.00. Sec. 67-4. Exemption. The following uses and activities shall be exempt from the noise regulations set forth in this chapter. (1) Noises of authorized safety signals and warning devices (2) Noises emanating_from any aovernment vehicle or rp operty (3) Noises emanating from non-residential uses (4) Noises from emeraency work which is to be construed as work made necessary to restore property to a safe condition following a public calamity or work required to protect persons or property from an imminent exposure to danger. (5) Any activity authorized by the city council or city manager Section 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. 37 Section 4. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid provision, thereby causing said remainder to remain in full force and effect. 3B Section 5. EFFECTIVE DATE. This Ordinance shall take effect upon its adoption by the City Council. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Richard H. Gillmor Vice-mayor Jim Hill Councilmember Dale I. Simchick Councilmember Andrea B. Coy Councilmember Eugene Wolff The Mayor thereupon declared this Ordinance duly passed and adopted this day of August, 2009. CITY OF SEBASTIAN, FLORIDA By: Mayor Richard Gillmor ATTEST: Sally A. Maio, MMC City Clerk Approved as to Form and Legality for Reliance by the City of Sebastian only. Robert A. Ginsburg, City Attorney * Words stricken shall be deleted. Words underlined constitute the proposed amendment. Remaining provisions continue in effect. ft"il' of -~ --- E~C)tr~~ d.?a ~F~~~~ ~rJ~~} CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Renewal of Group Health Insurance, Agenda No. ~ I ~ (~ Dental Insurance, Life Insurance & Long-Term Disability Coverage FY 09/10 Department Ori in: Administrative Services Ap rove for Submittal by: City Manager City Attorney: City Clerk: Date Submitted: August 18, 2009 A i er, City Manager For Agenda of: August 26, 2009 Exhibits: 1. Insurance Analysis and Recommendation from the Gehring Group EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A Included in the 2009-2010 REQUIRED: N/A Proposed Annual Budget l CTTMMARV Effective September 30, 2009, the city's group health, dental, vision and life and long term disability insurance contracts will expire. All insurance carriers have agreed to renew our group insurance policies at the same premiums as FY 2009, which means no increase. The only exception is the Long Term Disability, which has an annual increase of $3,037 due to a loss ratio from (2) employees currently receiving disability claims. For a more detailed explanation of the renewals of the group insurance premiums, please see attached insurance analysis and recommendation report. As a brief review, City staff and the Gehring Group are constantly reviewing our claims experience and analyzing different courses of action for our group health insurance, to include; medical clinics, premium stabilization plans, self-insurance and increases in employee co-pays. For fiscal year 2010, we did not consider altering the City's 50% contribution for dependent care as we are bound by contractual bargaining agreements with the PBA and PEA. The following are the specific coverage's the City provides that we are requesting renewal of, along with their associated carriers: 1. Health Insurance -Blue Cross Blue Shield of Florida 2. Dental Insurance -Florida Combined Life Insurance Company (a subsidiary of BCBSFL) 3. Vision Insurance -Humana Specialty Benefits 4. Long Term Disability -Florida Combined Life Insurance Company (a subsidiary of BCBSFL) 5. Life Insurance -Florida Combined Life Insurance Company (a subsidiary of BCBSFL) The Gehring Group is currently the city's agent of record for employee group insurance. The Gehring Group receives a 3% commission on the total premiums paid to BlueCross BlueShield of Florida (BCBSFL). ~~ In return, the Gehring Group provides the following services to the City: / Presence during the two (2) day open enrollment period to assist the City in processing all necessary paperwork for additions and changes to employee coverage's. Additionally, provides paycheck stuffers and posters notifying City employees of open enrollment which is scheduled for September 8 and 9, 2009. / Availability to City Council to answer any questions / Assistance in handling any questions or problems with insurance providers throughout the contract period. / Provides and updates our employee benefit highlights booklets each fiscal year for all employees. / Meetings throughout the fiscal year with management to review claims experience, forecasting and planning. / Provides technology and support for our online benefits program which has streamlined our in-house benefit administration. Kurt Gehring of the Gehring Group will be available at the Council meeting for a short presentation and to answer any questions. RECOMMENDED ACTION Move to waive competitive bid procedures and authorize a one (1) year renewal of the following agreements: Group Health Insurance through BlueCross BlueShield of Florida, Dental insurance, Life Insurance & Long-Term Disability through Florida Combined Life Insurance Company (a subsidiary of BCBSLF) and Vision Insurance through Humana Specialty Benefits. ~~ i F~ f ~'~ ~ ~- ~. ~ ~ : ~ •, ~~~ - ?:;s, ,, ~. E ~' .: ~r- , ~~~~. l Y~•es~i~tt~c~ b~~: !~IQnk l/'~- F et ~ ~ .2~.tx~ xr~-~~~r~mka~~~6 7.4~"t~iZ4~~~~-~ evil"~ ~ fig. c ek~" ~t. ~~ .sR. M~.,~F$~~a~~ar~.F.~g~~,.®~a...Fm~.ex~aRda.s ~: ~ ~ _ ~ ~~ ~ a~e~_n~~~~~naus~u_~~~me~~a~~9sa.®~~~sedoay`s~~sae ~ ~ ~ ~° ~ ~ _.;a ~i __ _~~~ ~nd.as~a~~.~~~a..a~fi.,~s.sp~~~ i~ it .~°~ ~° ~ ~f3 0 ~~ . `_3 8 g :~ a _"} ~ a~ `g ,u , '~ 9 r~ .Y s ~ ;~` j 4 'ff";°Y 5 ~~ ` ~ '~ c nr° f 9~=-P"#l ~,.e,~E `'~ $961 `;as~'+''~14~''611~¢4ir >x ~~ ;f~t~ c:r '~' ~ti :~, ~ir. ~L y'rz ~_ r - - t z y': Due to the concern regarding the rising healthcare inflation rate in the State of Florida, as well as the budget reductions facing municipal governments, the City of Sebastian's agent of record, the Gehring Group, initiated renewal discussions with the City's current health insurance carrier, BlueCross BlueShield of Florida in order to maintain the current benefit structure while reducing the overall renewal impact on a fiscal basis. The City has been able to maintain the same plan design over the past few years and has been able to maintain a competitive health insurance plan throughout the County. Initially BlueCross BlueShield of Florida provided an overall renewal increase to the City at an 8.5% increase in current premiums. After subsequent negotiations the Gehring Group was able to negotiate the renewal to a no increase. This negotiation resulted in a savings of approximately $105,777. In addition to renewing the current plan with no benefit changes, the Gehring Group, at the request of City staff, also requested that BlueCross BlueShield provide alternative quotes with reduced quotes. Pricing was provided for a combination of health plans based upon the current plan. The savings associated with offering an alternative plan were not substantial enough for the City to be able to offer a viable health plan by requiring the City to reduce the current level of benefits on the PPO plan. Upon review of the negotiated premiums and benefits associated with the proposed alternatives, the Gehring Group along with City staff have determined that the most viable option for the City at this time is to renew its health insurance coverage with BlueCross BlueShield of Florida with no changes in the schedule of benefits and no increase in premium. There is no additional fiscal impact from the current fiscal year effective October 1, 2009 through September 30, 2010. ~ is w.;t.Re~.39~!~'I3~+ae; ii=a ~~` The current dental program is an employer-sponsored program offered through Florida Combined Life Insurance Company (a subsidiary of BlueCross BlueShield of Florida) and consists of a single option PPO dental plan. µ5 Upon review of the plan claims paid for the current year, Florida Combined Life offered a rate pass for the upcoming plan year. Upon review of the renewal evaluation with City staff, it is recommended that the City renew its dental insurance program with Florida Combined Life and maintain the current dental plan for the upcoming 2009/2010 plan year. ~t9~~~~la.i~~"~'[t~~ ~r~~~'~~1i$'~~~4~t,~ ,. 'n~Z P,,,y.r ;~lM~v ~'L 1 5 ~~tz~~~~S+~'~~c 3 1. The City of Sebastian currently offers all employees $10,000 of basic life and accidental death and dismemberment insurance. Employees are able to purchase an additional benefit up to $500,000. This benefit is currently being provided by Florida Combined Life (a subsidiary of B1ueCross B1ueShield of Florida). Upon review of the plan claims paid for the current year, Florida Combined Life offered a rate pass for the upcoming plan year. It is recommended that the City renew its life insurance program with Florida Combined Life and maintain the current basic life and accidental death and dismemberment insurance for the upcoming 2009/2010 plan year. ~, a .yas°:.7 `.9Yts;r~,-: s ~7~!A#~3s wi.: e";~.,• ~ 'a'r.• rryxy ~ •~ .t :;,I F.R .' ;s. a, ~~nng'ern~isabi~g ns~i>r~~rice Evalu~~l~tD~~„ =' _:~~~=,,~~ , a~ ;#.~.~ = ~. ~ ~~ ~.,r, : t ~.:: ....,'.. s. - ~G~".:~ . ,?~..~ .E»;~a +ry.~,e s r., ~ ,.'rr; .:`r'''~.,y ~Tr,.~+r';.'~ aE, ~ `~,~~~.sl In addition to the dental and life insurance being offered by Florida Combined Life, they also provide the long term disability insurance for the City's employees. In 2007 rates for the long term disability plan were guaranteed through September 30, 2009. As a result of the long term disability rate guarantee claims are exceeding premium paid by 100% with two employees currently receiving disability claims. As a result of this loss ratio Florida Combined Life has proposed a 10.2% increase in premium, which represents $3,037 annually. Considering that the long term disability benefits are associated with dental and life insurance offerings, it is the recommendation of the Gehring Group that the City renew its long term disability insurance October 1, 2009 with Florida Combined Life at the requested $3,037 annual increase. ~'$I+~~$~d -'49~.'f6t'~'~1[~n~ r,S ~~`~~o-'tpirl..~1'` km °h ~~Ya ~t'a Ky f` ~ ~i. .ti rya ~ 4 ~`~ 1 . ,~_ .L,,,,._ ..-,.....~ ~. a .E..,_.:;:w ~. .,_ _ '.L. _.... ..._. _ ._ .''~_,. _ .., _ ....~._ .,.',+,i, ... .. „su..'_~.. _ .. _`!. ~~~e?~ .. ~! lL~.".~:,., :. _ ... The City of Sebastian currently offers employees and their dependents vision insurance through Humana / VisionCare. The current rates for the vision plan will remain unchanged for an additional two year period until September 30, 2011. 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O O Z Z O ~ ti ~ Z vi N N N N N w H O O ti ti O Z 2° O O Vmi O vmi w 2 1~ h O ~ N O LL .. ~ .. 2 ._ m ' ~ a m .Z ~> d ° n E ` v (°o 2 ~ °i a ~o ~a > > v 3 F x U _~ N ~ . a ~ N d .n ~ ~ 'n G m O. d LLO ~ s v w ~' ~ E _ ~n v 2 ~ O O o =~ v ~ Z o y Q o= 10 d ~ v v L ~n U ~ y ~E > c V o H _ w c c ~ m ~ _ . . y v w a v 7 v a > . _ ~ ~ u a - o v v v y o m E o m E c m 'E ~ - ~ ~ z - o ~ - ~ ° ~ n ° _ ~ v m w_ a w n E v m a 0 ° = ° >. L j m `' V m ~ iA LL G o : r~ n °1 t L L o n 5 E L E .. O n ~ ~ n L m m o E E E E o ~ c 5 m a O c 1 u a a in a u a x c O a ¢ ~ 5 O E O a l7 a z ~ ~ Q ,~ 3` BLUE CROSS BLUE SHIELD OF FLORIDA, INC. HEALTH OPTIONS, INC SALES -ALTERNATE BENEFIT PLAN Prepared by: Sales Group Number: 94085 Date: 8/4/2009 Group Name: CITY OF SEBASTIAN AOR Fee: 4.0% Eff Date: 10/1/2009 Alternate Plan: 11749 $15/$30/$50 21767 $15/$30/$50 31750 $15/$30/$50 41758 $15/$30/$50 51754 $15/$30/$50 6 7 8 FINAL REQUE STED RATES: 1749 1767 1750 1758 1754 Single $527.91 $531.38 $524.45 $517.63 $514.37 Emp/Sp $1,092.75 $1,099.95 $1,085.61 $1,071.50 $1,064.73 Emp/Ch $992.44 $998.99 $985.96 $973.15 $967.00 Family $1,676.10 $1,687.12 $1,665.12 $1,643.49 $1,633.10 COMMENTS: Rates based "rate pass" renewal action and assume Single Option offering. All rates are subject to Uttice of Insurance Kegulation approval. For any changes in rates policyholders will not be billed the proposed rates until those rates are approved by the Office of Insurance Regulation. Policyholders will continue to be billed the current rates. 5z 53 City of Sebastian Dental Insurance RFP Evaluation Effective Date: October 1, 2009 G-I~JI I~ING~,~C~~~t~LTP SCHEDULE OF BENEFITS BlueCross BlueShield (FCL) BlueCross BlueShield (FCL) BlueDental ChoicePlus BlueDental ChoicePlus Plan Basics /n Network Non Network In Network Non Network Calendar Year Maximum $1,000 $1,000 Deductibles Single $50 $50 $50 $50 Family $150 $150 $150 $150 Deductible Waived for Preventative Svcs Yes Yes Yes Yes Benefits Preventative 100% 100% 100% 100% Basic 80% 80% 80% 80% Major 50% 50% 50% 50% Orthodontia 50% 50% 50% 50% Service Information Out of Network Benefits Payable Level 90% UCR 90% UCR Waiting Period for Major Services None None Endodontics/Periodontics Payable Level Major Major Rate Guarantee Expires 9/30/2007 24 months Employee 73 $28.50 $28.50 Employee + Spouse 25 $57.18 $57.18 Employee + Child(ren) 15 $71.50 $71.50 Family 18 $99.36 $99.36 Monthly Premium $6,370.98 $6,370.98 Annual Premium $76,451.76 $76,451.76 $ Increase N/A $0.00 % Increase N/A 0,0% ~~ G:\Gehrinq Group\clients\Sebastian, City of\Employee Benefits\2009 Files\080509 -Sebastian Medical Dental Renewal Evaluation 2009-2010 P.O.Box 45132 Jacksonville, FL 32232 May 30, 2009 Debbie Kruger City of Sebastian 1225 Main Street Sebastian, FL, 32958 RE: Group Policy Number: Phone (904) 425-5800 Fax (904) 425-7180 Renewal Date: October 01, 2009 25X0022 Dear Debbie Kruger Thank you for choosing Florida Combined Life Insurance Company, Inc. for your group Dental Insurance benefits. We value you as a customer and appreciate your business. Your Group Dental Insurance Plan is about to renew. We have completed our annual review of your coverage with FCL, taking into account a variety of factors that affect rate development. After careful consideration and analysis, we have established your renewal rates for the next plan year. Your current and renewal rates are shown below. The renewal rates will take effect on your renewal date and are guaranteed for the following 12 months, subject to the terms and conditions of your group contract. BlueDental Choice Plus True Group 25X0022 Current Rates New Rates Employee $28.50 $28.50 Employee + Spouse $57.18 $57.18 Employee + Child(ren) $71.50 $71.50 Family $99.36 $99.36 We look forward to continuing our relationship well into the future. Should you have any questions regarding this letter please contact your local Blue Cross and Blue Shield sales representative or telephone our office at 1-800-772-8244 ext. 7145. Sincerely, r~ ~ ti ~I ` ` , .,~' . Joe Bowman Group Dental Underwriting cc: Agency: The Gehring Group Sales Rep: George Prieto Florida Combined Life Insurance Company, Inc., an affiliate of Blue Cross and Blue Shield of Florida, Inc., is an Independent Licensee of the Blue Cross and Blue Shield Association. ~~ f ~,~ - ,, r u 3.t ti ~ rte. ~- _ r'te'` _. +t~-~ ~._~_, ~ - _ - .~y'--~ :_'~~.. .r. _.~ .'k ._,. ,.r._I<, ~_ .. a + a f~ 5(0 City of Sebastian life and long Term Disability Renewal Effective: October 1, 2009 G I~ I I l~IN G~ ~ ~ I~C~ U;P LIFE AND AD&D Basic Life Rate / $1,000 AD&D Rate / $1,000 CURRENT BlueCross BlueShield /FCL $0.33 $0.04 RENEWAL BlueCross BlueShield /FCL $0.33 $0.04 Total Life and AD&D Rate $0.37 $0.37 Estimated Volume $1,414,000.00 $1,414,000.00 Total Monthly Premium $523.18 $523.18 Total Annual Premium $6,278.16 $6,278.16 $ Increase N/A $0.00 % Increase N/A 0.00% LONG-TERM DISABILITY BlueCross BlueShield/FCL BlueCross BlueShield/FCL Long Term Disability Rate / $100 $0.49 $0.54 Estimated Volume $506,173.69 $506,173.69 Total Monthly Premium $2,480.25 $2,733.34 Total Annual Premium $29,763.01 $32,800.06 $ Increase $0.00 $3,037.04 % Increase 0.00% 10.20% TOTAL LIFE AND LTD PREMIUM $36,041.17 $39,078.22 $ INCREASE N/A $3,037.04 % INCREASE ~~ N/A 8.43% ~diea wnungenL upon renewal or nealtn 2Se aencai insurance G:1Gehring Group\clients\Sebastian, City of\Employee 8enefits\2009 Files1080509 -Sebastian Life and Disability Renewal 2009-2010.x1sx ~~ P.O.Box 45132 Phone (904) 425-5800 Jacksonville, FL 32232 Fax (904) 425-7180 July 29, 2009 CITY OF SEBASTIAN Policy Anniversary Date: October 01, 2009 1225 MAIN STREET Group Number: 94085 SEBASTIAN, FL, 32958 Attn: DEBRA KRUEGER Your Group Insurance Program with Florida Combined Life Insurance Company is approaching its policy anniversary date. Each year, we review your benefit program to ensure that your premium rates appropriately reflect the liability that Florida Combined Life has assumed by underwriting your program. Your rates have been recalculated based on the current employees insured. The new rates indicated below will become effective on your group's anniversary date indicated above. Your group bill will be changed accordingly. Current Rate New Rate Long Term Disability $0.49 $0.54 Per $100 Monthly Covered Payroll Current Rate New Rate Voluntary AD&D $0.05 $0.05 Per $1,000 of Benefit Voluntary AD&D Spouse $0.04 $0.04 Per $1,000 of Employee Coverage Voluntary AD&D Child $0.06 $0.06 Per $1,000 of Employee Coverage Current Rate New Rate Group Term Life $0.33 $0.33 Per $1,000 of Benefit Group AD&D $0.04 $0.04 Per $1,000 of Benefit Florida Combined Life appreciates the opportunity to serve you. If you have any questions, or need any assistance with your program, please be sure to contact your local Blue Cross and Blue Shield Sales Representative or telephone this office at 1-800-333-3256. Sincerely, Tracy Seamann Group Life Underwriting cc: Agency: 2913 Sales Rep: George Prieto BCBSF Florida Combined Life Insurance Company, Inc., an affiliate of Blue Cross and Blue Shield of Florida, Inc., is an Independent Licensee of the Blue Cros.> and Blue Shield Association. 58 HUMANA® Specialty Benefits July 28, 2009 City of Sebastian -- Group #VS3142 Attn: Debbie Krueger 1225 Main Street Sebastian, FL 32958 Dear Group Benefits Administrator: HumanaVision Vision Care Plan (VCP), the vision product of Humana Specialty Benefits, agrees to renew your vision care contract for an additional twenty-four (24) months at the following rates, effective October 1, 2009. Your renewal rates for the next benefit period are as follows: Renewal Date and Rate Guarantee Period: 10/1/09 - 9/30/11 Current Monthly Rates Renewal Monthlv Rates Employee Only $4.59 $4.59 Family $16.69 $16.69 Your plan will automatically renew thereafter for consecutive twelve (12) month periods unless terminated by either party with written notice provided sixty (60) days prior to the plan anniversary date. Please feel free to contact either our office or your agent should you have any questions. We appreciate your business. Sincerely, Luz P.ilariinez Humana Specialty Benefits cc: Gehring, Kurt 100 Mansell Court East, Suite 400, Roswell, Ga 30076 800-663-1262 • www.humanavision.com 59 ~o urr of ~~r~' ~~~ .:ti-~~ HOME OF PEi.I~LAN EStANC~ AGENDA TRANSMITTAL Subject: Agenda No. (~ ~ . ~ Z (~ M.C. Miller Parking Use Agreement Department Origin: City Manager 11640 US Highway 1 City Attorney: City Clerk: A ro for Submittal by: Date Submitted: 20 AUG 09 ~~~ r, Cit Mana er Exhibits: EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: $0 $0 $0 SUMMARY The Office of the City Manager has been. in communication with AI Hilberts, President of M.C. Miller Company, Inc, located at 11640 US Highway 1, Sebastian. This company owns the "old Wal-Mart" on US 1, just south of City limits. Mr. Hilberts is willing to provide the use of their facility for free public parking during the City's community events to include Sebastian Clam Bake, Holiday Parade, Fine Arts Festival, Pelican Island Wildlife Festival and the 4th of July. Mr. Hilberts has asked that annual agreements be considered. Attached is an agreement for 2009, which will provide parking for the last two festivals of the year (Clam Bake and Holiday Parade). If approved by Council, a 2010 agreement will be sought, providing parking for all events next year. Two additional action items may need investigation if this agreement is approved. First, staff will report on whether additional insurance is required. Second, the southern portion of the parking lot has not been secured for public parking. This area would include the parking lot in front of the governmental offices. That portion of the lot is owned and operated by a different company. RECOMMENDATION Approve M.C. Miller Parking Use Agreement. ~r USE AGREEMENT FOR PUBLIC PARKING BETWEEN THE CITY AND M.C. MILLER COMPANY, INC. This Agreement made and entered into by and between the City of Sebastian, a municipal corporation, 1225 Main Street, Sebastian, Florida 32958 (hereinafter referred to as "City") and M.C. Miller Company, Inc. 11640 US Highway 1, Sebastian, Florida 32958 (hereinafter referred to as "MCM"), on this day of , 2009. WITNESSETH: WHEREAS, the CITY hosts community events in Riverview Park which sometimes requires additional parking; and, WHEREAS, the CITY seeks a location for overflow parking specifically for the local community events know as the Sebastian Clam Bake, Sebastian Fine Arts and Music Festival, Annual Holiday Parade, Pelican Island Wildlife Festival, and the 4~' of July Celebration; and, WHEREAS, M.C.M owns and operates a large commercial parcel with additional parking area located immediately south and adjacent to the Riverview Park. NOW, THEREFORE, and in consideration of the sum of $1.00 in hand paid, the receipt of which is hereby acknowledged, CITY and MCM agree to the following stipulations and conditions as follows: I. USE OF PREMISES MCM shall permit free public parking in its parking lot, as depicted in Exhibit "A", for the duration of the aforementioned Community Events. It is recognized that the Community Events are generally held on approximately the following dates: - Sebastian Clam Bake -The first Friday, Saturday, Sunday in November - Annual Holiday Parade -The first week in December (One Day Event) - Sebastian Fine Arts and Music Festival -The Third Saturday and Sunday in January - Pelican Wildlife Festival -The Second Saturday of March - 4`h of July -July 4`h or the Rain Date The City shall provide formal notice to MCM a month prior to the event for actual scheduling purposes. II. POSSESSION AND ACCESS The rights granted to the CITY herein relate to use of parking facilities do not in any way constitute possession of the premises. At all times MCM retains all rights of control and access to facilities. Public use of the facilities shall not interfere with MCM and its tenants . III. INDEMNITY CITY and MCM shall indemnify, defend and hold each other free and harmless from any and all liability, claims, loss, damages or expenses, in any way caused by, connected with or occurring during CITY's use of the premises. This Agreement shall be in effect until December 31, 2009. IV. TERM EXECUTED on this day of , 2009, at Sebastian, Florida. ATTEST: CITY OF SEBASTIAN A Municipal Corporation Sally A. Maio, MMC City Clerk By: Alfred A. Minner, III, City Manager Approved as to Form and Legality for Reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney M.C. MILLER COMPANY A Florida Corporation ATTEST: By: AI J. Hilberts President ~~ Secretary: (Seal) EXEfIBIT A Co 3 ~~ alr of ~~ -~fi~~ ~i ~;_ `~: HOME OF PEUUN ISLAND AGENDA TRANSMITTAL Subject: Agenda No. ~a. L 3 ~ CDBG Entitlement Update Department Origin: City Manager City Attorney: A r d for Submittal by: City Clerk: Date Submitted: 20 AUG 09 r, Cit Mana er Exhibits: EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: $0 $0 $0 SUMMARY Under the Community Development Block Grant (CDBG) program, managed by the US Department of Housing and Urban Development (HUD), many funding opportunities are available. While these grants are generally federal dollars, local communities receive their "entitlement" through various state and federal programs. However, once entitlement is received from one program, it precludes application from other CDBG funds. For the past several years, the City of Sebastian has not opted into our entitlement funds. This action was taken to apply for larger State CDBG funds, such as the Small Cities Program for Easy Street. However, these funds were not awarded. With new funding cycles becoming available, at Council Member Simchick's request, a discussion and direction from Council is being sought to apply for CDBG funds. Immediately, staff has submitted to HUD, our acceptance of entitlement funds. For the coming fiscal year the City is eligible to receive approximately $88,000 for the next two years. To receive funding, several public input meetings, surveys and planning materials must be prepared. The City has until October 1, 2010, to complete the CDBG Plan/Proposal. Therefore, the purpose of this request is to seek direction from Council on potential projects. Some ideas are infrastructure and economic development matches at the Sebastian Municipal Airport. RECOMMENDATION Seek direction from Council on potential CDBG applications. ~5 ~~ cm as ~_ ~ `{~ AGENDA TRANSMITTAL Subject: Work Authorization award for Agenda No. ('~ . (Z JC Airport Access Road East construction services. Department Origi D/Iu icipal Airport J. Griffin Finance Director: n Killgore A~ro~~d for Submittal by: City Clerk: Sally Maio ////// / City Attorney: Robert Ginsburg 11 in er, Ci Manager Date Submitted: August 19, 2009 For Agenda of: August 26, 2009 Exhibits: A. Sco a of Services; B. Hour & Fee Estimate; C. Work Authorization # 1. EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: REQUIRED: $49,724 $675,653 -~- SUMMARY At the August 12, 2009, Regular City Council meeting, Council awarded the construction contract for the Airport Access Road East project to H&D Construction. The funding for that award was primarily from an 80% FDOT grant. The LPA Group provided engineering/planning and design services for the project that was primarily funded from a FAA grant. Airport staff now comes before Council to request Construction Phase Services awarded to The LPA Group. The funding for this request would come from the same 80% FDOT grant as the H&D construction contract award. Exhibit C, Section E 1 d of the Access Road Project Joint Participation Agreement (JPA) between the City and FDOT, provides for certification of the construction complies with the approved project plans and specifications. In addition, the City requires that such certification include an attestation from a licensed Engineer of plans and specification compliance. Aside from periodic inspections of the project, LPA would assure the City's compliance with the aforementioned FDOT grant assurance and City requirements. RECOMMENDED ACTION Approve Access Road East Project Work Authorization #1 of $49,724 to The LPA Group. ~~ ~I~nk (n8 EXHIBIT A- SCOPE OF SERVICES AIItPORT DRIVE EAST CONSTRUCTION PHASE SERVICES CITY OF SEBASTIAN This is an exhibit attached to and made a part of the AGREEMENT between the OWNER and the CONSULTANT for professional consulting services. For elements of the PROJECT described in the referenced AGREEMENT, which are primarily engineering projects, CONSULTANT shall perform professional services as hereinafter described, which shall include customary civil, structural, mechanical, and electrical engineering services. These services, when performed in accordance with acceptable engineering practices, shall be the limits of CONSULTANT'S responsibility under this AGREEMENT. This Exhibit A sets forth the general requirements for the performance of the various services for development projects required under this AGREEMENT. PROJECT DESCRIPTION The City of Sebastian, Florida (OWNER) desires to construct a new access road (PROJECT) on a location at the Sebastian Municipal Airport (X26). Base bid includes the construction of a new 900-foot roadway extension and two access drives which total 500 feet in length. The PROJECT also includes the extension of water and sewer utilities (approximately 880 if of 8" waterline, 490 if of 4"pvc force main, and 850 If of 8" gravity sewer with 5 manholes), the construction of stormwater facilities to serve the PROJECT, demolition of approximately 980 sy of existing paving, new paving (approximately 465 tons of asphalt and 4,200 sy of FDOT Optional Base Group 4), 410 If of chain link security fencing, two automated security gates and associated electrical work. Electrical work consists of the extension of FP&L utilities to serve the gates and lift station, and includes the new installation of conduits, conductors, grounding, pull boxes, electrical meter, power risers, and panels. Additive Bid 1 includes the erection of poles and golf netting along the existing fence line. Additive Bid 2 includes the construction of a new private lift station. Additive Bid 3 includes importing fill from offsite in lieu of constructing the stormwater facility. Additive Bid 4 includes the pavement removal and resurfacing the paved area adjacent to the existing maintenance building. The PROJECT site is on the southeast end of the abandoned R/W 13, adjacent to the OWNER'S Administration building. The scope of this Work Authorization includes: Revise bid documents to generate conformed construction documents. Assist the OWNER in administering the construction phase activities of the PROJECT on an advisory basis. This includes QA assurance (field and laboratory) testing and documentation. Assist the OWNER in closing out the project with various funding and permitting agencies. Page 1 of 4 08-August-09 ~g ELEMENT 1-PLAN REVISIONS CONSULTANT will revise bid drawings as requested by the OWNER. Plan revisions are anticipated to be as a result of comments from the OWNER and from the Contractor(s). Other plan modifications are as a result of the ongoing stormwater master plan update. Revisions to plans will also include work added to the PROJECT by addendum during bidding. CONSULTANT will assist the OWNER with issuing an official change order to the construction contract. Conformed construction documents will include the revisions and these documents will be issued to the Contractor(s) for use during construction. ELEMENT 2- CONSTRUCTION ADMIl~TISTRATION CONSULTANT will perform limited services to observe the progress of the construction phase. CONSULTANT shall not be responsible for the acts or omissions of the design-build entity's Designer(s); Contractor(s); any subcontractor or supplier; or any of the Contractor(s)', subcontractor's, or supplier's agents, employees, or any other persons (except CONSULTANT`S own employees and agents) at the site or otherwise furnishing or performing any of the Contractor(s)' work. CONSULTANT will prepare the agenda and attend the Preconstruction Conference. CONSULTANT shall compile questions and prepare minutes of the meeting. Minutes prepared by CONSULTANT will be reviewed by the OWNER prior to general distribution. CONSULTANT shall have an advisory role on the following tasks: Construction Press Observation: CONSULTANT will make visits to the site at bi-weekly intervals in order to observe as an experienced and qualified design professional the progress of the various aspects of the Contractor(s)' work. Based on information obtained during such visits and on such observations, CONSULTANT shall endeavor to determine in general if such work is proceeding in accordance with the Approved Contract Documents and CONSULTANT shall keep the OWNER informed of the progress of the work. CONSULTANT shall not, during such visits or as a result of such observations of the Contractor(s)' work in progress, supervise, direct, or have control over the Contractor(s)' work, nor shall CONSULTANT have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor(s), for safety precautions and programs incident to the work of the Contractor(s) or for any failure of the Contractor(s) to comply with laws, rules, regulations, ordinances, codes, or orders applicable to the Contractor(s) furnishing and performing their work. Accordingly, CONSULTANT can neither guarantee the performance of the construction contracts by the Contractor(s) nor assume responsibility for the Contractor(s)' failure to furnish and perform their work in accordance with the Documents. Defective Work.• During such visits and on the basis of such observations, CONSULTANT will inform the OWNER of deficiencies in the Contractor(s)' work while it is in progress if CONSULTANT believes that such work will not produce a completed PROJECT that conforms generally to the Approved Design-Build Documents or that it will prejudice the integrity of the design concept of the PROJECT as reflected in the Approved Contract Documents. CONSULTANT will prepare a report based on observations of each site visit for distribution to the OWNER and the Contractor(s). Page 2 of 4 08-August-09 ~~ Disputes between OWNER and Contractor(s): CONSULTANT shall act as the initial interpreter of the requirements of the Approved Contract Documents and judge of the acceptability of the work or the interpretation of the requirements of the Approved Contract Documents pertaining to the execution and progress of the work. CONSULTANT shall not be liable for the results of any such interpretations or decisions rendered in good faith. Review Monthly Pa~Applications: CONSULTANT shall review the monthly pay applications from the Contractor(s) and verify quantities/percentage of work completed during the pay application period. CONSULTANT shall make a recommendation for payment to the OWNER for the OWNER to then release payment to the Contractor(s). Substantial Completion and Final Inspection: CONSULTANT shall make a site visits to determine substantial and final completion. CONSULTANT shall prepare and issue a punch list of deficient items following the substantial completion site visit for the Contractor(s) to address prior to final completion. CONSULTANT shall issue a Letter of Completion following a satisfactory final inspection. Assumptions: 1. When possible, site visits will be held with the OWNER's representative and the Contractor(s) present to review the progress of the work. Exclusive of site visits related to Preconstruction, this task assumes biweekly site visits during the course of the PROJECT, along with the Substantial Completion and Final Inspections (approximately 10 site visits). 2. Applications for payment will be processed monthly (4 total). Deliverable: Narrative field report of observations after each visit and recommendations for payment following each pay application. Contractor(s)' Completion Documents: CONSULTANT will review maintenance and operation instructions, schedules, guarantees, bonds and certificates of inspection, tests, and approvals which are to be assembled by the Contractor(s) in accordance with the Approved Contract Documents (but such review will only be to determine that their content complies with the requirements of, and in the case of certificates of inspection, tests, and approvals, the results certified indicate compliance with, the Approved Contract Documents), and shall transmit them to the OWNER with written comments. Completion Inspections: CONSULTANT shall conduct inspections (maximum of one day for substantial completion) or observe the Contractor(s) demonstrations to determine if the work or parts of the work are partially accepted, substantially complete, or ready for a final inspection as defined in the General Provisions of the Construction Contract. Such inspections shall advise if the completed work is acceptable to the OWNER and other governing agencies. Assumptions: 1. All Contractor(s) completion documents will be presented in one submittal for review and comment. 2. Visits will be held with the City of Sebastian PROJECT representative and the design-build entity present to review the completion of the work. 3. Exclusive of site visits related to periodic construction observation or other applications for payment, this task assumes an additional one (1) site visit during the course of the PROJECT. Deliverables: 1. Comments on completion documents. Page 3 of 4 08-August-09 ~i 2. Advice for determining the substantial completion of the work and review of the Contractor(s)' list of incomplete items. ~z ELEMENT 3 -CLOSEOUT SERVICES Upon construction completion, CONSULTANT will prepare an updated Airport Layout Plan (ALP) for submission to the appropriate agencies. These revised elements of the overall ALP set will be prepared in conformity with the FAA/FDOT Airport Layout Plan drawing standards. Assumptions: 1. The update of the existing ALP includes only the general area of new construction. 2. Modifications will be made to the existing electronic fries. Deliverables: 1. Blueline prints of an updated Airport Layout Plan for submission to the FAA and the Florida Department of Transportation. 2. An electronic file of the Airport Layout Plan. CONSULTANT will assist the OWNER with the closeout of the PROJECT with the Contractor(s) as well as with the following agencies: ~ The Florida Department of Transportation (FDOT) ~ The Federal Aviation Administration (FAA) ~ Indian River County Utilities Co. (IRCO) ~ St. Johns River Water Management District (SJRWMD) The Contractor(s) shall prepare and CONSULTANT will certify and deliver as-built drawings, test results, bill of sale, and any other required documentation required for agency closeout. ELEMENT 4 - SUBCONSULTANTS CONSULTANT shall contract with testing firm(s) as necessary for material and construction quality assurance testing during construction. CONSULTANT shall have authority, as the OWNER's representative, to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with the requirements of, and the results certified indicate compliance with, the Contract Documents). Testing is expected but not limited to the following elements: earthwork, limerock, asphalt (field density testing and batch plant inspection), and concrete. CONSULTANT will review tests and notify the OWNER of the results of each test. Page 4 of 4 08-August-09 Exhibit B :Hour and Fee Estimate City of Sebastian Airport Drive East Construction Phase Services Date: 8!712009 Construction time (days): 120 Item/fask Description City of Sebastian Approved Rates .Element 1: Plan Revisions Coordination meeting with owner and Contractor _ _ ~ Ti m a` ~ $171 00 ~ 8r ~ ~ `o ~ a a an ~ ¢ ~ $171.00 _ ~ < .. ~~ '~ w d ~ $144.00 o, o $108.00 ~ _ z r°-' $82.00 ~~ i c ~ $7R 00 2 Total 0 Plan Revisions 2 4 16 16 ~ 4 42 Quality Control 2 2 Issue Change Order to Contract 1 3 4 8 Issue Conformed Construction Documents 1 3 ~ 3 7 Element 1: Plan Revisions Hours 12 6 3 16 19 13 69 Element 1: Plan Revisions Fee (LS) Element 2: Cnnstrur,Gon Administ[ation ~ Review Shop Drawing Submdtals $2.052 4 51,026 ~ 16 $432 ~I 16 $1,728 $1,558 ~ ~ 5988 4 $7.784 - - 40 Preconstruction Conference 6 6 12 Project Administration 6 32 38 Bi-weekly Site Visits u 32 -~~ ~ 32 Review Monthly Pay Applications T 6 % 4 10 Lift Station Startup and Certification 4 4 Substantial Completion and Punchlist 4 4 4 12 Finallnspedion 2 1 3 Construction Completion Certification 2 2 4 Element 2: ConsVuction AdminisVation Hours 18 64 20 0 0 53 155 Element 2: ConsVuction Administration Fee (LS) $3,078 'Element 3: Closeout Services Indian River County Utilities Closeout 8 510.944 52.880 4 $0 ~ -. -. $0 _ 8 54,02A _ _. 4 520.930 - --~ 24 FDOT Closeout 4 4 1 9 FAA Closeout -Update ALP 1 4 4 1 10 SJRWMD Permit Closeout 1 4 4 1 10 As-Built Certification 4 4 2 10 Project Management/Coordination 8 1 9 Element 3: Closeout Services Hours 22 8 8 0 24 10 72 Element 3: Closeout Services F<e (L$) labor Totoi; Total Estimated Hours :~~... 53.762 52 _. $1,368 78 A1,152 31 50 51.968 16 43 5760 76 59,010 296 ~' __ Total Estimated Labor Costs (Lump Sum): $8,892 $13,338 $4,464 $1,728 $3,526 $5,776 $37,724.00 glen"iit 4' Subccnsulta nts _ _ _ _ _ _- Qualily Assurance Testing (NTE) _ _ _ $10,000.00 Su6consultant Coordination and Procurement _ $1,000.00 I~E-ler-Went 5-~ Fzp~cnses iNTEI _ Expender (Reproduction and Postage) _ $1,000.00 - ---- sn/zoos Grand Total (NTE): $49,724.00 Page B-1 of 1 73 cmoF ~~~~ HOME OF PELICAN ISLAND WORK AUTHORIZATION FORM Work Authorization #: 1 Project #: TA412028 IT IS AGREED to undertake the following work in accordance with the provisions of our Master Agreement entitled NON-EXCLUSIVE AGREEMENT for CONTINUING PROFESSIONAL ENGINEERING CONSULTING SERVICES dated: May 27, 2009. Description of Assignment: SEE ATTACHED SCOPE OF SERVICES Basis of Compensation/Period of Services: Services shall be provided for a payment of: $49,724.00 Work will commence upon execution of this Work Authorization by the parties. Completion of the work will take no longer than: consecutive calendar days henceforth. AGREED as to scope of services, time schedule, and budget this day of 2009. CITY OF SEBASTIAN THE LPA GROUP INCORPORATED A Florida Municipal Corporation By Al Minner, City Manager (seal) Attest By: Paul Holt, Senior Vice President Approved as to Form and Content for Reliance by the City Of Sebastian only: Sally A. Maio, MMC, City Clerk Robert A. Ginsburg, City Attorney Staff Approvals: Airport Director as to project ~ j Finance Director as to budget only 7`-~ ~ ~' ~;~~~;~~"~' jet i ' J ~., -~___ wowtE aF pnzcu~ isurrn ~r~Flvne TRAN~MTTTAL Subject: FAA Grant Approval Authority to City Manager ~ Runway 4/22 Improvements. Al<nra~~d for Submittal by: City Manager For Agenda of: August 26, 2009 Exhibits: A. FAA Notice dated August 12, 2009; B Typical FAA Grant Agreement ~ EXPENDITURE REQUIRED: =0- Agenda No. (~~ . i3 Z Department Ori ' M ic~pal Airport J. Griffin Finance Directo : K n Killgore City Clerk: Sally Maio City Attorney: Robert Ginsburg Date Submitted: August 19, 2009 AMOUNT BUDGETED: -0- APPROPRIATION REQUIRED: -0- U 1V11V1AK Y On April 1, 2009, Council approved the execution of a FDOT Joint Participating Agreement for Runway 4/22 improvements. During that presentation to Council, notice was given by airport staff that, at a future date, the FAA portion of the project would be brought forward for consideration. The project is currently `out to bid' and will close on September 7, 2009 at 2PM. Because the FAA fiscal year administratively ends on September 23, staff seeks advance approval for acceptance of the grant. Exhibit A is the "Notice of Tentative Allocation" in the amount of $383,756 for the 4/22 project. Exhibit B is a FAA cover letter and agreement of a Grant that Council approved in September 2008. That exhibit is typical of what staff expects to receive from the FAA for the 4/22 Improvements project. RECOMMENDED ACTION Move to accept FAA grant # 3-12-0145-009-2009 when issued by the FAA. ~5 L Irk. 7~ ~" J U.S. Department of Transportation Federal Aviation Administration August 12, 2009 Mr. Joseph Griffin Airport Manager City of Sebastian 202 Airport Drive East Sebastian, FL 32958 Dear Mr. Griffin: RE: Sebastian Municipal Airport; Sebastian, Florida AIP Number 3-12-0145-009-2009 Notice of Tentative Allocation Orlando Airports District Office 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822-5003 Phone: (407) 812-6331 Fax: (407) 812-6978 We are pleased to announce an allocation of $383,756 under the Fiscal Year 2009 Airport Improvement Program for the following specific development at Sebastian Municipal Airport: Runway 4122 Lighting Improvements Our representative will soon discuss with you the project development, equal employment opportunity and the civil rights requirements. In allocating Federal funds for this project, we considered the representations in your Joint Airport Capital Improvement Program (JACIP) for Federal Assistance with regards to your commitment of local funds and your ability to proceed promptly with the project. This allocation is contingent upon you developing a project schedule which allows the FAA to issue a grant offer based on bids by September 9, 2009. Failure to comply with the schedule may result in cancellation of this allocation. Please find enclosed, a copy of our Project Management Checklist" which will be used to track the progress of this project` After review of the information, please contact your Airports District Office project manager to coordinate and establish the project schedule. In accordance with 49 CFR Part 26, the City of Sebastian will be required to take all necessary and reasonable steps to ensure that disadvantaged business enterprises {DBE) have the maximum opportunity to compete for and pertorm contracts under this project. In this regard, you should contact our Civil Rights Staff at (404) 305-5250 to determine the status of any outstanding requirements under this part. ~ ~~ 2 Additionally, you are reminded of the testing laboratory requirements for pavement construction outlined in AC 150/5370-10A, "Standards far Specifying Construction of Airports." We look forward to working with you in the successful accomplishment of this project. Sincerely, v W. Dean String Manager Enclosure cc: ASO-9 Rebecca Mainardi, FDOT/4 ~~ U.S. Department of Transportation Federal Aviation Administration August 21, 2008 Mr. Joseph Griffin Airport.Manager City of Sebastian 202 Airport Drive East Sebastian, FL 32958 Dear Mr. Griffin: RE: Sebastian Municipal Airport; Sebastian, Florida AIP Number 3-12-0145-008-2008 Grant Offer Orlando Airports District OTfice 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822-5003 Phone: (407)812-6331 Fax: (407)812-6978 We are enclosing the original and two copies of a Grant Offer for AIP Project No. 3-12-0145- 008-2008 for Sebastian Municipal Airport, in response to your Application for Federal Assistance dated August 14, 2008. Your acceptance of this Offer will constitute a Grant Agreement by which the government will participate in the allowable costs of the project amounting to $228,082 (Federal share}. Once the authorized official has executed the Agreement and the official's signature has been notarized and sealed/stamped, the attorney for the City of Sebastian must certify that the Sponsor's acceptance complies with local and state law and constitutes a legal and binding obligation on the part of the Sponsor. Please note that the Agreement is not legal unless the attorney signs it AFTER the Sponsor. If the terms of this Offer are satisfactory, please execute the document as soon as possible, but not later than September 15, 2008. To assist us in administrative reporting requirements you are requested to notify this office by faxing the signature page of the grant or by telephoning us immediately upon executing the grant. The original and one copy of the grant need to be returned to this office. The remaining copy is for your file. Please allow approximately 30 days after returning final executed grant to this office before attempting any drawdowns from the letter-of-credit account. Sincerely, ~` cting Manager cc: Rebecca Mainardi, FDOT/4 ~J 74 r/ GRANT AGREEMENT U. S. Department ofTransportarton Federal Avlation _ Administration Dale of Offer: August 27, 2008 Project Number: 3-12-0145-008-2008 ' Recipient: ~~ City of Sebastian (Herein called Sponsor) Airport: Sebastian Municipal Airport OFFER THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as the United States' share, ninety-five percent (95%} of the allowable costs incurred in accomplishing the project consisting of the following: "Design East Access Road; Design Taxiway Delta, Stormwater Master Plan Update; Rehabilitate Taxitanes Echo and Foxtrot and Apron Foxtrot" as more particularly described in the Project Application dated August 14, 2008. The maximum obligation of the United States payable under this Offer shall be $168,339 for construction and $59,743 for planning. This offer is made in accordance with and for the purpose of carrying out the applicable provisions of the Federal Aviation Act of 1958, as amended, codified at Title 49 of the Uni States Code. Acceptance and execution of this offer shall comprise a Grant Agreement, as provided by Ti 4 of the ntt States Code, constituting the contractual obligations and rights of the United States and the pon or. UNITED STATES OF AMERICA ~~~ - ~~ FEDERAL AVIATION ADMINISTRATION Ac g Manager, Airports District Office _ ACCEPTANCE The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein and in the document `Terms and Conditions of Accepting Airport Improvement Program Grants° dated March 29, 2005. Executed this _ day of , 20_ (Seat) Name of Sponsor Attest Signature of Sponsor's Designated Official Representative Title Title CERTIFICATE OF SPONSOR'S ATTORNEY certify: acting as Attorney far the Sponsor do hereby That in my opinion the Sponsor is empowered to enter into the foregoing Gran[ Agreement under the laws of State of Florida. Further, I have examined the foregoing Grant Agreement; and the actions taken by said Sponsor relating thereto, and find that the acceptance [hereof by said Sponsor and Sponsor's official representative has been duty authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and the applicable provisions of the Federal Aviation AcE of 1958, as amended, codified at Title 49 of the United States Code. In addition, foc grants involving projects to be carried out on property not owned by the Sponsor, there are no legal impediments that wilt prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof. Signature of Sponsors Attorney Date