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SEeu�sTtAN
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
AGENDA
SPECIAL MEETING BUDGET HEARING
MONDAY, SEPTEMBER 14, 2009 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
THE BUDGET AND RELATED RESOLUTIONS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBS/TE
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CITY MANAGER UPDATE
09.056 5. 1 PUBLIC HEARING AND ADOPTION OF PROPOSED MILLAGE AND TENTATIVE
FY 2009/2010 BUDGET
A. Announcement of Proposed Millage Rate of 3.3456 Mills
B. Mayor Opens Public Hearing on Proposed Millage and Tentative Budget
C. Amend Tentative Budget as Council Sees Fit, Recompute Proposed Millage If
Necessary and Publicly Announce the Percent, If Any, by Which Recomputed
Proposed Millage Exceeds Rolled -Back Rate (Any Recomputed Millage Can
Only Be Decreased and Will Not Exceed Rolled -Back Rate)
D. Adopt RESOLUTION NO. R -09 -34 Proposed Millage Rate for Calendar
Year 2009 Final Public Hearing and Final Adoption Scheduled for 9/23/09
(Finance Transmittal, R- 09 -34)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING
A PROPOSED MILLAGE RATE OF 3.3456 MILLS FOR THE CALENDAR YEAR 2009;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
E. Adopt RESOLUTION NO. R -09 -35 Fiscal Year 2000/2010 Tentative Budget
Final Public Hearing and Final Adoption Scheduled for 9/23/09 (Finance
Transmittal, R- 09 -35)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; MAKING
APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPTIAL EXPENSES,
AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE BOND AND OTHER
INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS,
DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT
FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A
ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT
THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
6. ADJOURN (Special meetings shall adjoum at 10:00 p.m.)
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
ft1Y of
HOME OF PELICAN 1S
a
City of Sebastian, Florida
Subject: Resolution No. R -09 -34
Adoption of Proposed Millage Rate of 3.3456
for Calendar Year 2009.
Approv
mittal by:
City Manager
Agenda No. 9- D CZ
Department Origin:
Administrative Services 1
Reviewed By:
City Attorney:
City Clerk:
Date Submitted: September 9, 2009
For Agenda of: September 14, 2009
Exhibits:
Resolution No. R -09 -34
EXPENDITURE
REQUIRED: N/A
AMOUNT BUDGETED:
N/A
APPROPRIATION
REQUIRED: N/A
In accordance with Florida Statute 200.065 (7)(a.)(1.), City Council is required to tentatively adopt
a millage tax rate for calendar year 2009 and for the budget year beginning October 1, 2009 and
ending September 30, 2010 at the first public hearing in which the budget is presented.
The proposed millage tax rate of THREE POINT THREE FOUR FIVE SIX (3.3456) MILLS is
12.1% lower than the "rolled- back" tax rate of 3.8038 mills and will provide sufficient operating
revenue to cover expenditures proposed for the Fiscal Year 2009/2010 budget.
Move to adopt Resolution R- 09 -34.
SUMMARY
RECOMMENDED ACTION
Z
RESOLUTION NO. R -09 -34
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, ADOPTING A PROPOSED
MILLAGE RATE OF 3.3456 MILLS FOR THE CALENDAR
YEAR 2009; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. MILLAGE RATE LEVY. There is hereby proposed to levy an
Ad Valorem Tax of THREE POINT THREE FOUR FIVE SIX (3.3456) MILLS against
all real and tangible personal property for the calendar year (January 1, 2009 through
December 31, 2010) and the resulting tax revenue is to be appropriated for the General
Operating Fund of the City of Sebastian for the fiscal year beginning October, 1, 2009
and ending September 30, 2010.
Section 2. ROLLED -BACK RATE. The tax rate established in Section 1.
is 12.1% lower than the computed "rolled- back" tax rate of 3.8038 mills.
Section 3. CONFLICT. All resolutions or parts of resolutions in conflict
herewith are hereby repealed.
Section 4. EFFECTIVE DATE. This resolution shall take effect
immediately upon its adoption.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember
into a vote, the vote was as follows:
Mayor Richard H. Gillmor
Vice -Mayor Jim Hill
Councilmember Andrea B. Coy
Councilmember Dale I. Simchick
Councilmember Eugene Wolff
and, upon being put
The Mayor thereupon declared this Resolution duly passed and adopted this 14th day of
September 2009.
ATTEST:
Sally A. Maio, MMC City Clerk
CITY OF SEBASTIAN, FLORIDA
By:
Richard H. Gillmor, Mayor
Approved as to form and legality for the
reliance by the City of Sebastian only:
Robert Ginsburg, City Attorney
Subject: Resolution R -09 -35
Adoption of a Tentative Budget for Fiscal
Year 2009/2010
Approv d fo Submittal by:
Agenda No. d 9. 0 570
Department Origin:
Administrative
Reviewed By:
City Attorney:
Services
h
City Clerk:
City Manager
Date Submitted: September 9, 2009
For Agenda of: September 14, 2009
Exhibits:
Resolution R -09 -35 and Schedule "A"
EXPENDITURE
REQUIRED: N/A
AMOUNT BUDGETED:
N/A
APPROPRIATION
REQUIRED: N/A
HOME OF PELICAN ISLAND
City of Sebastian, Florida
SUMMARY
In accordance with Florida Statute 200.065, a tentative budget for fiscal year 2009/2010, beginning
October 1, 2009 and ending September 30, 2010, has been submitted to the City Council for review.
A Budget Workshop was held on August 24, 2009 for the purpose of providing Council
deliberations on the budget and public input. There have been no changes or modifications to the
recommendations presented by the City Manager at that meeting.
The proposed budget for the City as a whole is $23,882,000. A summary by Fund is presented in
Schedule "A
RECOMMENDED ACTION
Move to adopt Resolution R- 09 -35.
RESOLUTION NO. R -09 -35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING
THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; MAKING
APPROPRIATIONS FOR THE PAYMENT OF OPERATING
EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL
AND INTEREST PAYMENTS ON THE BOND AND OTHER
INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND,
SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL
IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT
FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED
FOR IN SCHEDULE "A ATTACHED HERETO, ESTABLISHING
AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE
BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a Proposed Budget for the City of
Sebastian for the fiscal year beginning October 1, 2009, and ending September 30, 2010;
and
WHEREAS, on September 14, 2009, the City Council conducted Public Hearings on
the Tentative Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. The City Manager's Tentative Budget is hereby adopted for the Fiscal
Year beginning October 1, 2009 and ending September 30, 2010, subject to final hearing
on September 23, 2009.
Section 2. The amounts shown on the attached Schedule "A" are appropriated out of
the Treasury of the City, including any revenues accruing to the City available for
purposes of the City's budgetary accounts.
Section 3. The City Manager shall be authorized and directed to proceed with the
implementation of the service programs and projects provided for in the budget. Such
implementation is to be consistent with the provisions of the City Code of Ordinances and
policies established by the City Council.
Section 4. The City Manager shall be authorized to make budget adjustments within
budgetary accounts, as he deems appropriate. He shall be further authorized to make
budget adjustments between budgetary accounts when necessary to implement programs,
projects, and expenditures authorized by the City Council. All other budgetary
adjustments will require prior approval by the City Council.
Section 5. If any clause, section, or other parts of this Resolution shall be held by any
Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or
invalid part shall be considered as eliminated and shall in no way affect the validity of the
other provisions of this Resolution.
Section 6. All Resolutions or parts of Resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
Section 7. This Resolution shall become effective upon passage.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put
into a vote, the vote was as follows:
ATTEST:
Mayor Richard H. Gillmor
Vice -Mayor Jim Hill
Councilmember Andrea B. Coy
Councilmember Dale I. Simchick
Councilmember Eugene Wolff
The Mayor thereupon declared this Resolution duly passed and adopted this 14th day of
September, 2009.
Sally A. Maio, MMC City Clerk
CITY OF SEBASTIAN, FLORIDA
By:
Richard H. Gillmor, Mayor
Approved as to form and legality for the
reliance by the City of Sebastian only:
Robert Ginsburg, City Attorney
REVENUES:
001501
001501
001501
001501
001501
001501
001501
001501
Taxes and franchise fees
Licenses and permits
Intergovernmental
Charges for services
Fines and forfeits
Miscellaneous
Transfers in
Restricted cash balance canyforward
Total Revenues
EXPENDITURES:
010001 City Council
010005 City Manager
010009 City Clerk
010010 City Attorney
010020 Administrative Services
010021 Management Information System
010041 Police Administration
010043 Police Operations
010047 Police Detective Division
010049 Police Dispatch Unit
010045 Code Enforcement Division
010052 Roads and Maintenance
010053 Stormwater Utility
010054 Garage
010056 Facilities Maintenance
010057 Parks and Recreation
010059 Cemetery
010080 Growth Management
010099 Non departmental
Total Expenditures
ATTACHMENT TO RESOLUTION R -09 -35
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2009/2010
GENERAL FUND
1
7,531,430
51,400
1,694,776
289,147
55,000
423,190
764,888
84,021
10,893,852
52,117
254,480
296,444
125,340
492,658
266,913
542,347
2,558,640
922,437
486,195
137,840
888,638
1,153,181
211,761
268,022
1,016,195
156,211
437,156
627,277
10,893,852
SPECIAL REVENUE FUNDS
ATTACHMENT TO RESOLUTION R -09 -35
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2009/2010
LOCAL OPTION GAS TAX FUND
120010 REVENUES
Taxes 676,500
Miscellaneous 28,506
Appropriation from prior year 112,994
Total Revenues 818,000
120051 EXPENDITURES
Operating 243,000
Debt service 300,000
Grants and Aids 50,000
Transfers out 225,000
Total Expenditures 818,000
DISCRETIONARY SALES TAX FUND
130010 REVENUES
Taxes 2,460,000
Miscellaneous 50,445
Appropriation from prior year 352,922
Total Revenues 2,863,367
130051 EXPENDITURES
Transfers out 2,863,367
Total Expenditures 2,863,367
RECREATION IMPACT FEE FUND
160010 REVENUES
Impact fee 33,000
Miscellaneous 23,247
Restricted cash balance carryforward 143,753
Total Revenues 200,000
160051 EXPENDITURES
Transfers out 200,000
Total Expenditures 200,000
STORMWATER UTILITY FUND
163010 REVENUES
Stormwater utility fee 850,000
Miscellaneous 27,344
Restricted cash balance carryforward 60,996
Total Revenues 938,340
163051 EXPENDITURES
Operating 100
Transfers out 938,240
Total Expenditures 938,340
2
SPECIAL REVENUE FUNDS CONTINUED
ATTACHMENT TO RESOLUTION R -09 -35
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2009/2010
LAW ENFORCEMENT FORFEITURE FUND
190010 REVENUES
Fines and forfeits 8,000
Miscellaneous 2,200
Total Revenues 10,200
190051 EXPENDITURES
Operating
Unappropriated 10,200
Total Expenditures 10,200
COMMUNITY REDEVELOPMENT AGENCY FUND
163010 REVENUES
Tax Increment Sebastian 228,326
Tax Increment Indian River County 209,442
Miscellaneous 2,767
Restricted cash balance carryforward 164,867
Total Revenues 605,402
163051 EXPENDITURES
Operating 115,402
Grants and Aids 30,000
Transfers out 460,000
Total Expenditures 605,402
DEBT SERVICE FUNDS
DISCRETIONARY SALES SURTAX REVENUE BONDS
230010 REVENUES
Miscellaneous 1,000
Transfers in 1,035,869
Total Revenues 1,036,869
230051 EXPENDITURES
Operating 300
Debt service 1,036,569
Total Expenditures 1,036,869
STORMWATER UTILITY REVENUE BONDS
263010 REVENUES
Miscellaneous 120
Transfers in 438,240
Total Revenues 438,360
263051 EXPENDITURES
Operating 875
Debt service 437,485
Total Expenditures 438,360
3
/C
ATTACHMENT TO RESOLUTION R -09 -35
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2009/2010
CAPITAL PROJECTS FUNDS
REVENUES
Transfer from Local Option Gas Tax Fund 50,000
Transfer from Discretionary Sales Tax fund 1,827,498
Transfer from Recreation Impact Fee Fund 200,000
Transfer from Cemetery Trust 50,000
Transfer from Conununity Redevelopment Agency 400,000
Airport Operating Revenues 3,946
Grants 153,948
Restricted cash balance canyforward 928,752
Total Revenues 3,614,144
ENTERPRISE FUNDS
EXPENDITURES
Transportation 1,354,144
Recreation facilities projects 100,000
Stormwater Improvements /Physical Environment 975,000
Public Safety 385,000
General Government 800,000
Total Expenditures 3,614,144
GOLF COURSE FUND
410010 REVENUES:
Charges for services 1,521,860
Miscellaneous revenues 6,538
Restricted cash balance canyforward 57,515
Total Revenues 1,585,913
EXPENSES:
GOLF COURSE ADMINISTRATION
410110 Personal services 265,083
Operating expenses 299,170
Debt service 313,100
Total Administration 877,353
GOLF COURSE GREEN DIVISION
410120 Operating expenses 550,550
Total Golf Course Green Division 550,550
GOLF COURSE CARTS DIVISION
410130 Personal services 84,940
Operating expenses 73,070
Total Golf Course Carts Division 158,010
Total Golf Course Expenses 1,585,913
4
ATTACHMENT TO RESOLUTION R -09 -35
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2009/2010
AIRPORT FUND
450010 REVENUES
Charges for services 374,959
Miscellaneous revenues 13,260
Total Revenues 388,219
450110 EXPENSES:
Personal services 231,369
Operating expenses 134,717
Debt service 8,550
Transfer out 3,946
Unappropriated 9,637
Total Expenses 388,219
BUILDING DEPARTMENT
480010 REVENUES
Charges for services 356,550
Miscellaneous revenues 15,700
Restricted cash balance carryforward 117,084
Total Revenues 489,334
480110 EXPENSES:
Personal services 379,674
Operating expenses 109,660
Total Expenses 489,334
TOTAL BUDGET SUMMARY
GENERAL FUND
SPECIAL REVENUE FUNDS
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
ENTERPRISE FUNDS
TOTAL BUDGET FOR ALL FUNDS
5
10,893,852
5,435,309
1,475,229
3,614,144
2,463,466
23,882,000