HomeMy WebLinkAbout09142009Special3. ROLL CALL
City Council Present:
Mayor Richard H. Gillmor
Vice -Mayor Jim Hill
Council Member Andrea Coy
Council Member Dale Simchick
Council Member Eugene Wolff
4. CITY MANAGER UPDATE
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
SPECIAL MEETING BUDGET HEARING
MONDAY, SEPTEMBER 14, 2009 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Gillmor called the Regular Meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
Staff Present:
City Manager, Al Minner
City Clerk, Sally Maio
Administrative Services Director, Deb Krueger
Airport Director, Joseph Griffin
Building Director, Wayne Eseltine
Finance Director, Ken Killgore
Golf Course Director, Greg Gardner
Growth Management Director, Rebecca Grohall
Police Chief, Michelle Morris
Public Works Director, Jerry Converse
PW Administrative Supervisor, Linda Kinchen
MIS Director, Frank Losardo
MIS Systems Analyst, Robb Messersmith
The City Manager announced the proposed millage of 3.3456 mills and stated it is
12.1% lower than the rolled back rate (3.8 mills).
He then gave a Power Point presentation that was provided at the August 24, 2009
Budget Workshop (see attached).
09.056 5. 1 PUBLIC HEARING AND ADOPTION OF PROPOSED MILLAGE AND TENTATIVE
FY 2009/2010 BUDGET
A. Announcement of Proposed Millage Rate of 3.3456 Mills
The City Manager had previously made the announcement prior to his presentation and
announced at this time that the final hearing on the millage and budget would take place
on September 23, 2009.
Special City Council Meeting
September 14, 2009
Page Two
B. Mayor Opens Public Hearing on Proposed Millage and Tentative Budget
The City Attorney read Resolution Nos. R -09 -34 and R -09 -35 by title only.
Mayor Gillmor called for public input.
Tom Collins, Captain Hirams, Sebastian, thanked Council, City Manager and Staff for a
wonderful budget and keeping tight controls.
Don Wright, 720 North Fischer Circle, Sebastian, said staff and Council had done a
terrific job of keeping the millage the same, and recommended an incentive program
whereby staff would be rewarded with bonuses for significant cost saving methods.
Joe Scozzari, Sebastian, disagreed with staff bonuses stating staff is supposed to do a
good job.
Damian Gilliams, 1623 US 1, Sebastian, suggested if employee salaries are being
frozen, Council should take a cut, said other areas in the budget can be cut, disagreed
with early buyouts and suggested layoffs, said we did not need an environmental
planner, and said more cuts could have been made and Council could have reduced the
millage.
Being no other input, Mayor Gillmor closed the public hearing at 6:32 p.m.
Ms. Coy asked how many years it has been since Council had a salary increase and
said Council has not given itself raises. She thanked the department heads and City
Manager for an outstanding job on the budget.
D. Adopt RESOLUTION NO. R -09 -34 Proposed Millage Rate for Calendar
Year 2009 Final Public Hearing and Final Adoption Scheduled for 9/23/09 (Finance
Transmittal, R- 09 -34)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A
PROPOSED MILLAGE RATE OF 3.3456 MILLS FOR THE CALENDAR YEAR 2009; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mayor Gillmor to approve Resolution No. R -09-
34 to set the proposed millage at 3.3456 mills.
In response to Ms. Simchick, the City Manager said the City's reserve amount is
$5,534,856, and that the City's total monthly expenditure is approximately $900,000.
Ms. Simchick said it has been a tough year for City employees, was pleased with the
City Manager and all of the department heads, said it speaks to the City Manager's
budgeting skills that we are only down $84,000, and expressed concern with furloughs
and closing City Hall, putting for the idea of considering using $300,000 from reserves to
offset this.
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Special City Council Meeting
September 14, 2009
Page Three
In response to Mr. Wolff, the City Manager explained the furlough program, noting
shutting down City Hall once per month was considered because staff was taking a hit,
and to tack the furlough onto holidays might make it more palatable. He said only City
Hall and Public Works employees will be furloughed, not the Police Department and Golf
Course. He said other jurisdictions were considering furloughs, but was uncertain about
Indian River County.
Mr. Hill congratulated staff and the committee for the budget, said this is a difficult time
and did not think we would be out of it soon, said he did not want to see a reduction in
level of service and his first inclination would be to balance the budget though noted we
had come from $400,000 down to deficit of only $84,000. He said he had spoken to
many people who want Council to cut as much as possible, expressed concern for future
years out to possibly 2015 and 2016 but said he would agree to the same millage using
$84,000 from reserves.
In response to Mayor Gillmor, the City Manager said he was considering one furlough
day per month and may bring the process before Council at the next regular meeting. In
response to Mr. Wolff as to how crucial was 12 days, the City Manager said it was not
scientific but rather utilized to attain maximum budget relief, noted 12 was a big number
in relation to other agencies, but in Sebastian's case was based on a large reduction in
assessed values which was a big hit on the City's budget. He said an increase from
3.34 to 3.8 mills equates to approximately $1 M.
Mayor Gillmor discussed the recommended incentive program, noting an employee had
saved the City money, and the City Manager stated it was Steve DiTrapano who saved
the City $45,000 on electrical costs. Mayor Gillmor said he would like to tap into that
type of incentive program.
Ms. Simchick noted that incentives are usually given in time off rather than additional
money, so the employee sees the benefit but it costs the City no more.
Result of Roll Call:
Ayes: All
Nays: None
Passed 5 -0
E. Adopt RESOLUTION NO. R -09 -35 Fiscal Year 2000/2010 Tentative Budget Final
Public Hearing and Final Adoption Scheduled for 9/23/09 (Finance Transmittal, R- 09 -35)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2009 AND ENDING SEPTEMBER 30, 2010; MAKING APPROPRIATIONS FOR THE PAYMENT OF
OPERATING EXPENSES, CAPTIAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST
PAYMENTS ON THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL
FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF
COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN
SCHEDULE "A ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO
IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Mr. Hill and SECOND by Mr. Wolff to approve Resolution No. R- 09 -35.
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Special City Council Meeting
September 14, 2009
Page Four
Result of Roll CaII:
Ayes: All
Nays: None
Passed 5 -0
C. Amend Tentative Budget as Council Sees Fit, Recompute Proposed Millage If
Necessary and Publicly Announce the Percent. If Anv, by Which Recomputed Proposed
Millage Exceeds Rolled -Back Rate (Any Recomputed Millage Can Only Be Decreased
and Will Not Exceed Rolled -Back Rate)
No budget amendments and no adjustments to the millage were made.
At this time, the City Manager again announced the proposed millage of 3.3456 mills
which is a 12.1% reduction from the rolled back rate (3.8 mills).
The City Attorney advised that at the final hearing, the final millage cannot exceed the
proposed millage adopted at this hearing.
6. Being no further business, Mayor Gillmor adjourned the Special Meeting at 7:10 pm.
Approved at the September 23, 2009 Regular City Council Meeting.
chard H. Gillmor, Mayor
ATTE
Sally A. Maio, MMC City Clerk
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