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HomeMy WebLinkAbout09142009Special3. ROLL CALL City Council Present: Mayor Richard H. Gillmor Vice -Mayor Jim Hill Council Member Andrea Coy Council Member Dale Simchick Council Member Eugene Wolff 4. CITY MANAGER UPDATE HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES SPECIAL MEETING BUDGET HEARING MONDAY, SEPTEMBER 14, 2009 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Gillmor called the Regular Meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. Staff Present: City Manager, Al Minner City Clerk, Sally Maio Administrative Services Director, Deb Krueger Airport Director, Joseph Griffin Building Director, Wayne Eseltine Finance Director, Ken Killgore Golf Course Director, Greg Gardner Growth Management Director, Rebecca Grohall Police Chief, Michelle Morris Public Works Director, Jerry Converse PW Administrative Supervisor, Linda Kinchen MIS Director, Frank Losardo MIS Systems Analyst, Robb Messersmith The City Manager announced the proposed millage of 3.3456 mills and stated it is 12.1% lower than the rolled back rate (3.8 mills). He then gave a Power Point presentation that was provided at the August 24, 2009 Budget Workshop (see attached). 09.056 5. 1 PUBLIC HEARING AND ADOPTION OF PROPOSED MILLAGE AND TENTATIVE FY 2009/2010 BUDGET A. Announcement of Proposed Millage Rate of 3.3456 Mills The City Manager had previously made the announcement prior to his presentation and announced at this time that the final hearing on the millage and budget would take place on September 23, 2009. Special City Council Meeting September 14, 2009 Page Two B. Mayor Opens Public Hearing on Proposed Millage and Tentative Budget The City Attorney read Resolution Nos. R -09 -34 and R -09 -35 by title only. Mayor Gillmor called for public input. Tom Collins, Captain Hirams, Sebastian, thanked Council, City Manager and Staff for a wonderful budget and keeping tight controls. Don Wright, 720 North Fischer Circle, Sebastian, said staff and Council had done a terrific job of keeping the millage the same, and recommended an incentive program whereby staff would be rewarded with bonuses for significant cost saving methods. Joe Scozzari, Sebastian, disagreed with staff bonuses stating staff is supposed to do a good job. Damian Gilliams, 1623 US 1, Sebastian, suggested if employee salaries are being frozen, Council should take a cut, said other areas in the budget can be cut, disagreed with early buyouts and suggested layoffs, said we did not need an environmental planner, and said more cuts could have been made and Council could have reduced the millage. Being no other input, Mayor Gillmor closed the public hearing at 6:32 p.m. Ms. Coy asked how many years it has been since Council had a salary increase and said Council has not given itself raises. She thanked the department heads and City Manager for an outstanding job on the budget. D. Adopt RESOLUTION NO. R -09 -34 Proposed Millage Rate for Calendar Year 2009 Final Public Hearing and Final Adoption Scheduled for 9/23/09 (Finance Transmittal, R- 09 -34) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A PROPOSED MILLAGE RATE OF 3.3456 MILLS FOR THE CALENDAR YEAR 2009; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Ms. Coy and SECOND by Mayor Gillmor to approve Resolution No. R -09- 34 to set the proposed millage at 3.3456 mills. In response to Ms. Simchick, the City Manager said the City's reserve amount is $5,534,856, and that the City's total monthly expenditure is approximately $900,000. Ms. Simchick said it has been a tough year for City employees, was pleased with the City Manager and all of the department heads, said it speaks to the City Manager's budgeting skills that we are only down $84,000, and expressed concern with furloughs and closing City Hall, putting for the idea of considering using $300,000 from reserves to offset this. 2 Special City Council Meeting September 14, 2009 Page Three In response to Mr. Wolff, the City Manager explained the furlough program, noting shutting down City Hall once per month was considered because staff was taking a hit, and to tack the furlough onto holidays might make it more palatable. He said only City Hall and Public Works employees will be furloughed, not the Police Department and Golf Course. He said other jurisdictions were considering furloughs, but was uncertain about Indian River County. Mr. Hill congratulated staff and the committee for the budget, said this is a difficult time and did not think we would be out of it soon, said he did not want to see a reduction in level of service and his first inclination would be to balance the budget though noted we had come from $400,000 down to deficit of only $84,000. He said he had spoken to many people who want Council to cut as much as possible, expressed concern for future years out to possibly 2015 and 2016 but said he would agree to the same millage using $84,000 from reserves. In response to Mayor Gillmor, the City Manager said he was considering one furlough day per month and may bring the process before Council at the next regular meeting. In response to Mr. Wolff as to how crucial was 12 days, the City Manager said it was not scientific but rather utilized to attain maximum budget relief, noted 12 was a big number in relation to other agencies, but in Sebastian's case was based on a large reduction in assessed values which was a big hit on the City's budget. He said an increase from 3.34 to 3.8 mills equates to approximately $1 M. Mayor Gillmor discussed the recommended incentive program, noting an employee had saved the City money, and the City Manager stated it was Steve DiTrapano who saved the City $45,000 on electrical costs. Mayor Gillmor said he would like to tap into that type of incentive program. Ms. Simchick noted that incentives are usually given in time off rather than additional money, so the employee sees the benefit but it costs the City no more. Result of Roll Call: Ayes: All Nays: None Passed 5 -0 E. Adopt RESOLUTION NO. R -09 -35 Fiscal Year 2000/2010 Tentative Budget Final Public Hearing and Final Adoption Scheduled for 9/23/09 (Finance Transmittal, R- 09 -35) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPTIAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Mr. Hill and SECOND by Mr. Wolff to approve Resolution No. R- 09 -35. 3 Special City Council Meeting September 14, 2009 Page Four Result of Roll CaII: Ayes: All Nays: None Passed 5 -0 C. Amend Tentative Budget as Council Sees Fit, Recompute Proposed Millage If Necessary and Publicly Announce the Percent. If Anv, by Which Recomputed Proposed Millage Exceeds Rolled -Back Rate (Any Recomputed Millage Can Only Be Decreased and Will Not Exceed Rolled -Back Rate) No budget amendments and no adjustments to the millage were made. At this time, the City Manager again announced the proposed millage of 3.3456 mills which is a 12.1% reduction from the rolled back rate (3.8 mills). The City Attorney advised that at the final hearing, the final millage cannot exceed the proposed millage adopted at this hearing. 6. Being no further business, Mayor Gillmor adjourned the Special Meeting at 7:10 pm. Approved at the September 23, 2009 Regular City Council Meeting. chard H. Gillmor, Mayor ATTE Sally A. Maio, MMC City Clerk 4