Loading...
HomeMy WebLinkAbout2nd quarter performance 2009 City Clerks’ Office Performance Second Quarter Fiscal Year 2008/2009 January, February and March 2009 Submitted by: Sally A. Maio, MMC City Clerk and Deputy City Clerk, Jeanette Williams; Records Program Manager, Donna Cyr Date: April 10, 2009 Legislative Support Matters  Prepared agenda packets and minutes for six regular City Council meetings, one Board of Adjustment meeting, one CRA meeting and three Workshops – attended meetings for a total of 30.50 hrs.  Four ordinances adopted  14 resolutions adopted  Recorded four official documents w/Clerk of Court  Coordinated with recipients for preparation and presentation of two proclamations  Placed nine Council agendas in the Press Journal  Placed one legal notice in Press Journal  Provided monthly calendars and revisions for Council and city staff  Provided monthly regional and county board meeting calendar to Council  Prepared travel and reimbursement for two members of Council attending FLC IEMO  Prepared travel reimbursement for Vice Mayor’s trip to Tallahassee Records Management Program  Responded to 33 public records requests  57 boxes of records that reached retention or were scanned & 18 bags of duplicate and OSA records destroyed by Shred-It – 15 trees saved  Scanned into Laserfiche 15 sets of minutes, 23 agenda packets, 14 Resolutions, 4 Ordinances, 6 agreements and 369 Cemetery files – 10 other documents  300 Building Permit Folders with Plans scanned by the Building Dept. Election Matters  2008 Termination reports filed  Placed 2009 Candidate Packet on City Website City Board Matters  Filled three Board vacancies  RPM recorded 3 Natural Resources Board meetings  RPM assisted Natural Resources Board with Earth Day celebration  Recorded one citizen meeting for Engineering Dept. – Collier Creek Updates  Placed annual CRA report display ad in Press Journal Cemetery Matters  Certificates of Interment Rights for 15 locations issued for a total of $ 17,500.  Assisted with one disinterment Community Matters  Hosted Brownie Troop and prepared goody bags for tour of City Hall  Assisted with Pete Harris dedication plaque  Assisted Indian River County in March with hosting County Economic Development Summit in Chambers – assisted by Building Maintenance and MIS  Assisted US Census Bureau with training accommodations in Council Chambers  Responded to and/or forwarded 45 City of Sebastian website e-mail requests/questions Personnel/Educational Matters  Coordinated department head and staff meeting to review and update performance bond procedures, retention and bond release  Deputy attended FACC seminar in Stuart  Swore in one police officer