HomeMy WebLinkAbout02242010Brief Announcements
9. PUBLIC HEARINGS none.
CITY OF
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
AGENDA
REGULAR MEETING
WEDNESDAY, FEBRUARY 24, 2010 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are Attached to the Back of the Agenda
1. CALL TO ORDER
2. INVOCATION Pastor Clifton Cooley, Calvary Baptist Church
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
10.035 A. Proclamation Recognizing Indian River State College's 50 Year Anniversary
1
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the item
will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda
item, he /she should request a Council Member to remove the item for discussion prior to start of the meeting or by
raising his/her hand to be recognized.
3 -12 A. Approve Minutes 2/10/10 Regular City Council Meeting
10.036 B. Early Retirement Buyout (Administrative Services Transmittal)
13
10.037 C. 1686 Indian River Drive Encroachment (City Attorney Transmittal, Letter,
15 -20 License, Exhibits A B)
8. COMMITTEE REPORTS APPOINTMENTS none.
10. UNFINISHED BUSINESS none.
11. PUBLIC INPUT
Public input procedures are on the back of the agenda. A sheet is available on a table at the back of the
chambers for people to sign prior to meetings. Signing is not mandatory and individuals who raise their
hands will be recognized. If the Council fails to reach this item during a meeting, only those people who have
signed prior to the meeting will have their item carried forward to the next regular meeting.
12. NEW BUSINESS
10.038 A. Resolution No. R -10 -04 Adopting First Quarter Amendments to the
21 -44 FY09 /10 Budget (Admin. Services, R- 10 -04, Comparison, Status Reports,
Schedule, Accomplishments)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER
1, 2009 AND ENDING SEPTEMBER 30, 2010 AS PROVIDED FOR IN EXHIBIT "A
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
10.039 B. Approve the Budget Preparation Calendar for FY10/11 (Admin. Services
45 -47 Transmittal, Proposed Calendar)
13. CITY ATTORNEY MATTERS
14. CITY MANAGER MATTERS
10.040 A. Sebastian Dog Park Update
49 -52
15. CITY CLERK MATTERS
16. CITY COUNCIL MATTERS
A. Vice Mayor Hill
B. Council Member Coy
C. Council Member Wolff
D. Council Member Wright
E. Mayor Gillmor
17. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to
one half hour by a majority vote of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR
ALL GOVERNMENT MEETINGS.
All City Council Meetings are Aired Live on Comcast Channel 25.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY
MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS
AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE
APPEAL IS TO BE HEARD. (F. S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO
NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S
ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Upcoming meetings:
March 10, 2010 Regular Meeting 6:30 pm
March 24, 2010 Regular Meeting 6:30 pm
April 14, 2010 Regular Meeting 6:30 pm
April 28, 2010 Regular Meeting 6:30 pm
PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R -09 -45
Regular City Council Meetings
Public input is ALLOWED under the headings:
Consent Agenda
Public Hearings
Unfinished Business
New Business
Public Input
Public input is NOT ALLOWED under the headings:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES, however,
City Council may extend or terminate an individual's time by majority vote of Council members
present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR,
unless answering a question of a member of City Council or City staff. Individuals shall not
address City Council after commencement of City Council deliberation on an agenda item after
public input has concluded, provided, however, the Mayor and members of City Council may
recall an individual to provide additional information or to answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not
permitted and may result in expulsion from the meeting. The Chair shall make determinations on
such remarks, subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City
Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
1
Indian River State College's 50th Year Anniversary
WHEREAS, established as the region's first institution of higher education in 1960,
Indian River State College has played a leading role in the educational and economic
development of Indian River County; and
WHEREAS, opening in 1976, the Mueller Campus at 6155 College Lane in Vero
Beach has enabled thousands of Indian River County residents to obtain a college education
when many would not otherwise have been able to do so; and
WHEREAS, opening in 2001 as the region's first high -tech business and conference
center, the Richardson Center at the Mueller Campus has provided a sophisticated meeting
and conference center for hundreds of area businesses and organizations; and
WHEREAS, the Schumann Center provides convenient one -stop educational services
for Indian River County residents including career and college planning; and
WHEREAS, expanding access to education to North County residents, IRSC now offers
a variety of college courses at the Historic Sebastian School Site; and
WHEREAS, in response to business, community and student demand, IRSC
introduced Bachelor's Degree programs in January of 2008 enabling area residents to earn
a four -year degree locally and prepare for career advancement; and
WHEREAS, working in partnership to expand a wealth of print and electronic
information, IRSC and Indian River County joined together to open the Brackett Library in
2009; and
WHEREAS, now celebrating its 50th anniversary year, Indian River State College has
contributed immeasurably to the quality of life in City of Sebastian; and
NOW, THEREFORE BE IT RESOLVED, that the City of Sebastian proclaims March as
Indian River State College Month.
HOME OF PELICAN ISLAND
CalY OF
Signed this 24th day of February, 2010.
411
Richard Gillmor, Mayor
10.035
0
0
None.
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, FEBRUARY 10, 2010 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Gillmor called the regular meeting to order at 6:3,0 p.m.
2. A moment of silence was held.
3. Vice Mayor Hill led the Pledge of Allegiance.
4. ROLL CALL
City Council Present:
Mayor Richard H. Gillmor
Vice -Mayor Jim Hill
Council Member Andrea Coy
Council Member Eugene Wolff
Council Member Don Wright
Staff Present:
City Manager, Al Minner
City Attorney, Robert Ginsburg
Deputy City Clerk, Jeanette Williams
Records Program Manager, Donna Cyr
Airport Director, Joseph Griffin
Administrative Services Director, Deb Krueger
Building Director, Wayne Eseltine
Finance Director, Ken Killgore
Golf Course Director, Greg Gardner
Growth Management Director, Rebecca Grohall
Police Chief, Michelle Morris
Police Captain, Mike Beyers
Public Works Director, Jerry Converse
MIS Senior Systems Analyst, Barbara Brooke -Reese
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
Regular City Council Meeting
February 10, 2010
Page Two
Er
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council
and Staff. No public input or action under this heading.
10.027 A. United Way VITA Program Michael Kint, CEO, United Way of IRC
Michael Kint announced United Way's Voluntary Income Tax Assistance Program
is available at sites throughout the county to assist qualifying individuals with their
income tax returns and more information could be obtained by calling 211.
Mayor Gillmor asked the City Manager to post this information on Channel 25.
10.028 B. Roy Woodall President of Friends of Historic Roseland Road Request for
Adoption of Roseland Road for Cleanup within City Limits
Mr. Woodall, 7895 134 Street, Roseland, President of Friends of Roseland
Homeowners Association, said he was present at the previous buffer discussion
meetings and recalled Council's concern with the appearance of Roseland Road.
He said the Friends of Historic Roseland Road were seeking individuals to adopt
the portion of the Roseland Road in the City from Airport Road to CR512. For
anyone interested, he gave the following phone numbers: 581 -5777 or ask for the
Indian River County Traffic Coordinator at 226 -1637.
Brief Announcements
Ms. Coy wished the City Clerk, who is out on medical leave, to get better. Mayor Gillmor
said Council missed her.
Mr. Wolff reminded everyone that Saturday, February 13 is the opening day for
Sebastian Little League and wished the players good luck.
10.029 C. Kathleen Wagner Idea for Haiti Relief
Mayor Gillmor announced Ms. Wagner was not able to attend the meeting.
7. CONSENT AGENDA
1 -10 A. Approve Minutes 1/27/10 Regular Meeting
10.030 B. Authorize Mayor to Sign and Approve Submittal of Edward Byrne Justice
11 -14 Assistance Grant (JAG) Application in the Amount of $5,834 (Police Department
Transmittal, Grant Notice Letter)
10.031 C. Mutual Aid Agreement Between City of Sebastian Police Department and City of
Ft. Pierce Police Department (PD Transmittal, Mutual Aid Agreement)
10.032 D. Approve Submittal of Application for Florida Energy, Efficiency, and Conservation
23 -39 Grant for Wind Turbines at Sebastian Municipal Airport (Airport Transmittal, Grant
Application)
MOTION by Ms. Coy and SECOND by Mr. Wright to approve Consent Agenda Items
A -D.
2
Regular City Council Meeting
February 10, 2010
Page Three
The City Attorney asked that the voice vote in the January 27 minutes on circle
page six be amended to read 4 -0.
Ms. Coy and Mr. Wright agreed to amend their motion to include the correction.
Mr. Wolff asked that item D be removed for discussion.
Ms. Coy and Mr. Wright again amended their motion to include item A's correction
and items B through C.
Result of the Roll Call vote:
AYES: Hill, Coy, Wolff, Wright, Gillmor
NAYS: 0
Motion Carried
Item D
r
Mr. Wolff asked the Airport Director to describe the project in detail knowing that he
has been working on it for a year or more.
The Airport Director said that was correct, the turbines are made of a new
technology- composite material that will work well with the Airport's low wind speed,
leave a small footprint and give us a credit from FPL. He said if we do not receive
the grant there will be other opportunities.
Mr. Wolff said one of the exciting aspects is this technology is being built in the
United States and hopefully we will receive the grant.
MOTION by Mr. Wolff and SECOND by Mr. Hill to approve item D on the consent
agenda.
Result of the roll call vote:
AYES: Coy, Wolff, Wright, Gillmor, Hill
NAYS: 0
Motion Carried
8. COMMITTEE REPORTS APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action
except for City committee member nominations and appointments under this heading.
10.003 A. Construction Board
41 -52 (City Clerk Transmittal, Application, Ad, List)
Interview, Unless Waived, and Appoint One Alternate Concerned
Citizen Member with Term to Expire 9/30/2010)
Mr. Fortier and Mr. Turner were not in attendance.
Mr. Hill and Ms. Coy nominated Mr. Fortier. There were no other nominations.
Mr. Fortier was appointed to the alternate member, concerned citizen position
on the Construction Board with a term to expire 9/30/10.
Regular City Council Meeting
February 10, 2010
Page Four
10.017 B. Natural Resources Board
53 -59 (City Clerk Transmittal, Application, Ad, List)
Interview, Unless Waived, and Appoint One Regular Member with
Term to Expire 7/2011)
Ms. Schnee approached the podium to introduce herself. Ms. Coy nominated
Ms. Schnee and being no other nominations, she was appointed to the
regular member position with a term to expire July 2011.
9. PUBLIC HEARINGS None
10. UNFINISHED BUSINESS None
11. PUBLIC INPUT None
12. NEW BUSINESS
r
10.023 A. Resolution No. R -10 -03 Authorizing Issuance of Note to SunTrust Bank
61 -121 for the Purpose of Refunding 1998 Bond to Finance Additional Roadway
Improvements (R- 10 -03, Schedules Sources and Uses of Debt Service)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA ACCEPTING A PROPOSAL
OF SUNTRUST BANK AND APPROVING THE FORM OF A LOAN AGREEMENT WITH
SUNTRUST BANK; AUTHORIZING THE ISSUANCE OF A PROMISSORY NOTE
PURSUANT TO SUCH LOAN AGREEMENT IN THE AGGREGATE PRINCIPAL
AMOUNT OF NOT TO EXCEED $2,500,000 TO REFINANCE PRIOR INDEBTEDNESS
OF THE CITY AND TO FINANCE COSTS OF THE ACQUISTION, CONSTRUCTION
AND EQUIPPING OF CERTAIN TRANSPORTATION RELATED IMPROVEMENTS
WITHIN THE CITY; AUTHORIZING THE REPAYMENT OF SUCH NOTE FROM
CERTAIN GAS TAX REVENUEWS; DELEGATING CERTAIN AUTHORITY TO THE CITY
MANAGER AND THE CITY CLERK; AUTHORIZING THE EXECUTION AND DELIVERY
OF OTHER DOCUMENTS IN CONNECTION THEREWITH; AND PROVIDING FOR AN
EFFECTIVE DATE FOR THIS RESOLUTION.
The City Attorney read the title of Resolution R- 10 -03.
Mr. Wright suggested changing the language in Exhibit A, on circle page 69 because
some of the roads may be funded with stimulus money or by another fashion; include
a reference that if we don't get the other funding we will go back and fund these
roads.
Mr. Gillmor cited the existing language and asked the City Attorney if that language
gives Council enough latitude to pick and choose. The City Attorney replied that he
reads Exhibit A as providing the Council with the opportunity to change the list, make
deletions or additions with the available funds; the baseline criteria is the roadway
must be located in the City limits, and Council has the discretion as to which
roadways will be improved.
The City Manager explained Congress is debating to issue another stimulus round with
$30 M for roadways, the formulas would be the same with about $5 M going towards
Indian River County MPO projects and today the MPO made a recommendation list
with Laconia and South Easy as potential projects. He said staff recommends moving
forward with the refinancing to lock up the interest rate and have the money on
4
Regular City Council Meeting
February 10, 2010
Page Five
hand, as it would be six to eight weeks for the federal government to move forward
with the monies, and in that time staff would like to survey and prioritize our roads.
He said before paving begins, he would come back to Council and let them know if
Exhibit A stays the same or changes.
MOTION by Mayor Gillmor and second by Mr. Wolff to approve Resolution No.
R- 10 -03.
There was no public comment.
Mr. Wolff clarified that this bond is pledging future local option gas tax revenues.
The City Manager confirmed the City will have debtedness for 12 years but this will
lower the payment, it will not touch general revenue, and there will be $1.2 M
immediately available to improve the streets.
Result of the roll call vote:
AYES: Wolff, Wright, Gilimor, Hill, Coy
NAYS: 0
Motion Carried
There was no public input.
10.033 B. Collier Canal Replacement of Docks Removed for Construction (Administrative
123 -133 Services Transmittal, Dock Specs)
The City Manager explained staff is ready to wrap up the Collier Creek project and
sought direction regarding replacement of the docks, noting the Florida Dept. of
Environmental Protection does not need to permit any replacements, there were 35
docks removed to put in the seawalls, with three permitted by the City.
He gave Council three recommendations: A) Close out the project and not repair any
docks; B) Only repair the docks that were properly permitted; C) Repair all of the
docks.
Mayor Gilimor asked for clarification of his statement to prohibit any replacement of
docks. The City Manager said that was one more option —to prohibit any docks
along the wall; his dissertation was based on the financial aspects.
The City Manager requested that if docks are replaced, staff would like to draft
administrative language to construct a specific dock so they don't interfere with the
waterway, and they aren't attached to the wall to preserve the warranty and
construction. He also asked for direction as to the City paying for the docks.
Mayor Gillmor said he felt the City should allow the homeowners to buy their own
docks.
Mr. Hill agreed with the Mayor, saying the City has done a lot of work along the canal
with no assessments. He added that the City should not replace the non permitted or
permitted docks because of the value each property has gained with the new wall.
5
Regular City Council Meeting
February 10, 2010
Page Six
Ms. Coy asked what the final cost of seawall was. The City Manager replied
$5.495 M but he was hoping to return $600,000 to the storm water fund depending
on Council's decision on the docks. She noted the economy allowed the City to
change the type of embankment to what the residents preferred, 135 residents
received a direct benefit to their property, she agreed with the Mayor and Vice
Mayor but she did not want to prohibit homeowners from replacing their docks at
their own expense.
Mr. Wolff said he wouldn't be voting on dock replacement, he has tried to stay
neutral throughout the project; and allowed the use of his lot for a staging area for
free. He said the prohibition is a wrong choice as it would disenfranchise people
who try to keep the canal clean; and it is expected when you buy property on the
water you will have access.
Mr. Wolff continued to say having the City replace the docks isn't fair; each lot
received a $30,000 improvement. He said he replaced his dock with $150.00 of
lumber and two hours of time. He said some important questions to ask are what
is happening with the mitigation area, and have the City suggest what plantings
should go into the right of way. He asked that the people be allowed to put the
docks back in with a permit and without holes drilled into the wall.
Mr. Wright agreed with Mr. Wolff that the submitted specifications didn't make
sense as a two to three foot platform is all that is needed, a permit should be
required with no attachments to the wall.
Mayor Gillmor said he shared some of Council Members Wolff and Wright
concerns but he does not want to see some of the unsightly docks put back into
the water, and to that extent if the specs could be modified he could support Option
No. 3.
Mr. Hill agreed, said there is consensus that the City should not pay for the docks,
staff should get permits to protect the wall from damage, and he was concerned if
jetting would affect the warranty.
The City Manager clarified that the consensus of Council was not to pay for docks
and the next issue was how does staff get the replacements built. He said staff
tries their dead -level best to be reasonable and the purpose behind the submitted
specs was that staff spent time with S.E. Cline going over what is important,
protecting the warranty, and S.E. Cline told them jetting is not a good idea because
of the potential to disturb the soil in front of the sheets, potentially causing the wall
to lose structural stability which should be avoided. He publicly noted if these
recommendations are ignored, warranty questions may arise. He said the over
engineered specs were drawn up by the City's retained engineer and staff who
tried to standardize the docks to protect the warranty, }r et dsa the City's
investment.
He suggested: A) Have Council vote to uniformly indicate the City would not pay
for the docks, B) Have staff draw up an administrative policy that the homeowners
can permit the docks with no jetting, no attachment to head wall, or attachment to
the wall (he noted there is language in the LDR to prohibit size), and provide a
statement about fences, pools, planting, and landscape.
6
Regular City Council Meeting
February 10, 2010
Page Seven
MOTION by Mayor Gillmor and SECOND by Mr. Hill that the City will not replace
the docks, staff will draw up an administrative policy to be reviewed by Council,
dock replacement will be permitted, it can't be attached to the wall, there will be no
jetting, and there will be landscaping suggestions.
Ms. Coy clarified for the public that when the City requires a permit it's to set
standards for safety and protect the City's investment.
Result of the roll call:
AYES: Wright, Gillmor, Hill, Coy
ABSTAINED: Wolff
Motion Carried.
The City Manager thanked Council for their direction and he would try to have the
administrative policy ready by the first March meeting.
Mayor Gillmor called for a recess at 7:31 p.m. and reconvened the meeting at 7:44 p.m.,
all members were present.
10.024 C. Consideration of Changes to Resolution No. R -07 -31 Charter Officer Goal
135 -137 Setting and Evaluation (Transmittal, R- 07 -31)
Mr. Wright said he felt public evaluations do not work for benefit of the City or the
employees. He said in R -07 -31 he favored the setting of goals in public,
conducting an oral interview with individual charter officers on an individual basis,
and then discussing the merit increase in public. He asked the City Manager if
Council had
two charter officers.
The City Manager said there are three charter officers but since the City Attorney is
under a contract, Council would need to negotiate any contract modification with
him.
Mr. Wright said it is appropriate to have financial decisions made in public and
employee reviews and critiques in private, so they aren't misread by the public.
Mr. Hill said it should be known the review is a public document, which should
continue, he would not fear expressing feelings about the charter officers in a
public meeting, and his biggest concern is public input of Council's evaluations. He
noted this used to be done at Council meetings, and suggested adding it under
City Council Matters.
Discussion followed on Mr. Hill's suggestion.
MOTION by Vice Mayor Hill and SECOND by Mayor Gillmor to make the following
changes to Resolution No. R- 07 -31:
-Add an `s' to Charter Officer in the first paragraph
Take off the `s' in the word conduct
In section two, second paragraph put a period after basis, strike the
remainder of the sentence
Regular City Council Meeting
February 10, 2010
Page Eight
-Have the third paragraph of section two read "City Council shall at
a meeting in June of each year, publicly evaluate and act upon any
merit increases for the City Manager, City Attorney, and City Clerk
under City Council matters."
Mr. Wolff said this gives Council Members a platform to bring something up if there
is no other avenue, and helps to build consensus and team effort.
Result of the roll call vote:
AYES: Gillmor, Hill, Coy, Wolff, Wright
NAYS: 0
Motion Carried
F T
10.034 D. Indian River County School Board Request for Joint Meeting with Sebastian City
139 -141 Council (City Clerk Transmittal, E -Mail)
The City Manager said the School Board is looking to conduct a joint meeting with
Council.
Mr. Wolff and Mr. Wright asked if staff knew what the meeting is about and if the
City could put something on the agenda.
The Deputy Clerk said staff had not heard what the meeting is to be about.
Ms. Coy said it was nice they are reaching out to the municipalities and she could
not meet on Tuesday nights. She suggested meeting another day or she could put
her questions to the Board in writing.
Mr. Wright said he would like them to come here and have a discussion on the
floor.
Ms. Coy pointed out that they are a full time board and hoped they might be more
flexible with meeting dates.
Mr. Wolff suggested having Mayor Gillmor contact the School Board to see if they
can come here, if Council can introduce agenda topics, and if will Mr. LaCava will
attend.
Mayor Gillmor agreed to contact the School Board.
13. CITY ATTORNEY MATTERS None.
14. CITY MANAGER MATTERS
The City Manager announced a delay with the Barber Street improvements as
FDOT did not realize that they needed a storm water permit from the SJWMD
noting it would push back the construction for 45 days. He said this would be
posted on Channel 25 and on the website and he invited the public to contact him
or the FDOT field office if they had any questions.
In response to the Mayor, the City Manager said the ribbon cutting for the project
was still on for Feb. 17
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Regular City Council Meeting
February 10, 2010
Page Nine
15. CITY CLERK MATTERS None.
16. CITY COUNCIL MATTERS
A. Mayor Gillmor
None.
B. Vice Mayor Hill
None.
C. Council Member Coy
Ms. Coy said she has been receiving calls about folks sleeping in parks and
RVs moving around from place to place. She noted the Police are doing a
wonderful job monitoring this and the City's ordinance will be enforced to
keep things safe.
D. Council Member Wolff
Mr. Wolff said he has been approached by residents affected by expansion of
the crematory by the Elk's Lodge. He asked if it was the will of the Council to
address the resident's safety and health concerns.
The City Attorney advised there has been an appeal of the Planning and
Zoning Commission's decision which will go to Council as the Board of
Adjustment for a decision. He said it will be quasi judicial hearing, so when
Council receives e-mails and letters, in order to preserve their ability to make a
decision, he advised them to simply send the correspondence to the Growth
Management Dept. for inclusion in the public file. He said there really shouldn't
be contact between Council and anybody interested in this from either side and
when they get to the hearing they will disclose what contact they've received
and he will ask each of them if they can be neutral arbitrators of what's placed
on the record before them at that time.
He also advised Council to invited concerned residents to come to the hearing,
and if Council wished to write acknowledging that they received someone's
letter, he would help them write back to the residents.
Mr. Wolff thanked the City Attorney and asked that the packet provide some
depth so they will be knowledgeable.
E. Council Member Wright
Mr. Wright said there was a Citizen's Budget Review meeting on Monday,
and Mr. Herlihy indicated the City was on track with the first quarter of the
budget and he asked the City Manager to confirm this at a meeting to
inform the public.
Regular City Council Meeting
February 10, 2010
Page Ten
Approved at the February 24 2010 Regular City Council meeting.
Richard H. Gillmor, Mayor
ATTEST:
Sally A. Maio, MMC City Clerk
Mr. Wright also asked for a joint workshop between Council and the Parks
and Recreation Advisory Committee as there is in excess of $800,000
available in recreation fees and he would like Council to provide direction
for future projects such as more ball fields or a community center.
He also said the Working Waterfront Committee will probably need direction
to move ahead in the near future.
Mayor Gillmor agreed that more can be accomplished in a workshop, where
it is unstructured and if there are funds, it is important to cast a vision for
the future.
Mr. Hill agreed and suggested to doing something similar to planning the years
of the capital improvement plan, making sure projects aren't a burden for the
general fund.
The City Manager clarified it has always been staff's intention to get the
Citizen's Budget Review Committee's feedback on the quarterly budget and
then bring it to Council.
17. Being no further business, Mayor Gillmor adjourned the meeting at 8:19 p.m.
10
HOME OF PELICAN ISLAND
City of Sebastian, Florida
Subject: Early Retirement Incentive Buy -Out
Ap rov -9, for Submittal by: City Manager
1. A
r City Manager
EXPENDITURE
REQUIRED:
$20,000 in FY 2010
Insurance Coverage
for 34 Months.
AMOUNT BUDGETED:
$45,330 Wages
Standard Employee
Benefits
Agenda No. 0 D 3 Co
Department Origin:
Administrative Services WM
Finance Director I G
City Attorney:
City Clerk:
Date Submitted: February 16, 2010
For Agenda of: February 24, 2010
APPROPRIATION REQUIRED:
$20,000 From FY 2010 Budget
Savings
SUMMARY
The original Early Retirement Incentive Buy -Out Program implemented in 2007, was structured for
employees within 37 or less months of reaching age 65, with at least 14 years of service with the
City of Sebastian. The Buy -Out included: (1) $1,000 for every full year of service; (2) payment of
accrued sick, vacation and compensatory leave; and (3) employee only health, dental, eye and life
insurance for 36 months or until they reach the age of 65, whichever came first.
We are requesting to apply the premise of the original Early Retirement Incentive Buy -Out Program
and extend an offer to one of our long -term employees. Leeford Richards has been employed by the
City since March of 1990. His present position is in the Garage Division or Public Works as a
Mechanic. Mr. Richards will receive a lump sum payment of $20,000 for the 20 years of service,
and will continue to receive employee only group insurance coverage for 34 months until he reaches
his 65 birthday. The approximate cost of this benefit is $19,133, of which $3,376 (6 months) is
already budgeted in FY 2010.
The vacated position will not be filled and we will have the full savings of these wages and benefits
in future years.
RECOMMENDATION
Move to authorize the City Manager to spend $20,000 from Fiscal Year 2010 Budget Savings to
provide a Voluntary Early Retirement Buy -Out option to Leeford Richards.
GD3
Subject: 1686 Indian River Drive
Encroachment
A,i o sr Submittal by: City Manager
,1
Agenda No. 03
Department Origin:
Date Submitted:
For Agenda of:
ity Attorney
02/17/10
02/24/10
r *i l -r
Exhibits: Letter From Rich Stringer, Dated January 22, 2010 with following attachments:
(1) Proposed License to Encroach into Right -of -Way, (2) Exhibit "A" and (3) Exhibit "B"
EXPENDITURE
REQUIRED:
AMOUNT BUDGETED:
APPROPRIATION
REQUIRED: N/A
CITY OF
HOME OF PELICAN ISLAND
As noted in the attached letter, one corner of an existing garage structure at 1686 Indian River Drive
has encroached 1.6 feet into the right -of -way for Davis Street since the garage was constructed in
1986. See Exhibit `B This License permits the encroachment until (1) the garage is removed, or
(2) the City determines it needs the property for improvements to Davis Street.
Consider approving the attached License.
SUMMARY
RECOMMENDED ACTION
Attorneys -at -Law
P.O. Box 780206 Telephone: (772) 581 -0361
Sebastian, FL 32978 -0206 E -mail: TheStringerFirm @aol.com
Robert Ginsburg, Esq.
Sebastian City Attorney
1225 Main Street
Sebastian, FL 32958
Dear Bob:
7 RICH STRINGER
he_Stringer Firm, CHARTERED
Re: 1686 Indian River Dr.; encroachment
January 22, 2010
My clients recently purchased this property. A survey revealed that one corner of the
garage structure, which was permitted and constructed in 1986, encroaches into the right
of -way for Davis Street by 1.6 feet. The relevant portion of the survey is attached.
Apparently, this was never caught in an inspection.
In the past the City handled similar situations through a license allowing encroachment
into the right -of -way. This avoids the permanence of an easement or a partial ROW
abandonment. When the structure eventually disappears, so does the encroachment. Since
the license is not an interest in land, just a right of use, it was treated as an administrative
function without Council action.
I have prepared such a license, and submit it to you on behalf of my clients. If this is not
the approach you prefer, please let me know how you would like to address the
encroachment issue.
Thank you for your consideration of this matter.
Respectfully,
:Cr
Rich Stringer
The Stringer Firm, Chartered
ATTEST:
LICENSE TO ENCROACH INTO RIGHT -OF -WAY
THIS LLCE NSE,grattt this A by the_Cit _of_Sobastian,_a___
Florida municipal corporation, whose address is 1225 Main Street, Sebastian, FL 32958,
hereinafter called "Grantor to Newman's, Inc., a North Carolina corporation authorized to do
business in the state of Florida under the name Aqua Marine Dream Co., whose address is P.O.
Box 781558, Sebastian, FL 32978 -1558, hereinafter called "Grantee provides that
IN AND FOR CONSIDERATION of the sum of $10 and other valuable consideration, the
receipt whereof is hereby acknowledged, Grantor hereby grants and bestows a License to
Grantee for encroachment into the platted right -of -way for Davis Street, in accordance with the
following terms and conditions:
1. This license pertains to the existing accessory structure on the western portion of the
parcel described in the attached "Exhibit "A and allows said structure to remain as an
encroachment of 1.6 feet, more or less, into the platted right -of -way for Davis Street (originally
platted as 9 Street), as shown in the attached Exhibit `B
2. This license shall run with the land and inure to the benefit of Grantee's successors -in-
interest. However, the duration of this license shall be limited to the life of the existing
encroaching structure. The area of encroachment may not be expanded.
3. Grantee shall indemnify and hold Grantor harmless from any claims arising from the
existence and maintenance of the encroachment.
4. In the event that Grantor, in its reasonable judgment, determines that the area
encumbered by this license is necessary for construction of improvements to the Davis Street
roadway, it shall give Grantee one hundred twenty (120) days written notice specifying the area
required for its use, and Grantee shall remove the encroachment within that time.
IN WITNESS WHEREOF said Grantor has signed and sealed these presents the day and
year first set forth above.
CITY OF SEBASTIAN,
a Florida municipal corporation
Al Minner, City Manager
Sally A. Maio, MMC Approved as to form and legality for
City Clerk reliance by the City of Sebastian only:
Robert A. Ginsburg, City Attorney
LEGAL DESCRIPTION:
FROM A CONCRETE MONUMENT AT THE INTERSECTION OF THE FLEMING GRANT LINE AND
THE NORTH LINE OF THE SUBDIVISION OF THE ESTATE OF AUGUST PARK AS SHOWN OF
PLAT RECORDED IN PLAT BOOK 1, PAGE 19, OF ST. LUCIE COUNTY, FLORIDA, RECORDS,
RUN SOUTHEASTERLY ON SAID GRANT LINE A DISTANCE OF 1,327.6 FEET TO A POINT ON
THE INTERSECTION OF THE SOUTH LINE OF THE NORTH 1.4 CHAINS OF LOT 5, OF AUGUST
PARK SUBDIVISION AND SAID FLEMING GRANT LINE; THENCE RUN EAST ON SAID LINE A
DISTANCE OF 463.4 FEET TO A POINT ON THE EAST RIGHT —OF —WAY OF PRESENT U.S.
NUMBER 1 HIGHWAY FOR A POINT OF BEGINNING(1); THENCE CONTINUE EAST 30 FEET TO
A PIPE ON WEST BANK OF THE INDIAN RIVER; THENCE NORTH 12 DEGREES AND 57
ti MINUTES WEST A DISTANCE OF 117.7 FEET TO A PIPE ON THE SOUTH LINE OF SMITH AND
CASSEL PROPERTY; THENCE RUN SOUTH 58 DEGREES AND 44 MINUTES WEST ON SAID LINE
A DISTANCE OF 50 FEET TO. A RAILROAD SPIKE ON THE EAST RIGHT —OF —WAY LINE OF SAID
v.s. NUMBER 1 HIGHWAY; THENCE RUN SOUTH 23 DEGREES AND 47 MINUTES EAST ON
SAID RIGHT —OF —WAY A DISTANCE OF 96.9 FEET TO THE POINT OF BEGINNING, TOGETHER
WITH ALL RIPARIAN RIGHTS.
ALSO, FROM A CONCRETE MONUMENT AT THE INTERSECTION OF THE FLEMING GRANT LINE
AND THE NORTH LINE OF. THE SUBDIVISION OF THE ESTATE OF AUGUST PARK AS SHOWN
OF PLAT RECORDED IN PLAT BOOK 1, PAGE 19, OF ST. LUCIE COUNTY, FLORIDA, RECORDS,
RUN SQUTHEASTERLY ON SAID GRANT LINE A DISTANCE OF 1,327.6 FEET TO A POINT ON
THE INTERSECTION OF THE SOUTH LINE OF THE NORTH 1.4 CHAINS OF LOT 5, OF AUGUST
PARK SUBDIVISION AND SAID FLEMING GRANT LINE; THENCE RUN EAST 181.6 FEET TO A
PIPE ON THE SOUTH RIGHT —OF —WAY LINE OF 9TH STREET, CITY OF SEBASTIAN TO A POINT
OF BEGINNING(2); THENCE CONTINUE EAST A DISTANCE OF 210 FEET TO A PIPE ON THE
WEST RIGHT- _OF -WA•; LINE or U.S. HIGHWAY NUMBER 1; THENCE RUN NORTH 24 DEGREES
AND 14 MINUTES WEST ON SAID WEST RIGHT —OF —WAY A DISTANCE OF 109.6 FEET TO A
`POINT AT THE INTERSECTION OF THE SOUTH RIGHT —OF —WAY ON SAID 9TH STREET; THENCE
RUN SOUTH 58 DEGREES AND 49 MINUTES WEST ON SAID SOUTH RIGHT —OF —WAY A
DISTANCE OF 193 FEET TO THE POINT OF BEGINNING.
CONTAINING 0.44 ACFES MORE OR LESS.
INDIAN
RIVER
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FENCE
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HOME OF PELICAN ISLAND
City of Sebastian, Florida
Subject: Resolution No. R -10 -04 Adopting
Amendments to the Fiscal Year 2009 -10 Budget.
Appr
bmittal by:
A i r, City Manager
Agenda No. 0.03g
Depal tment Origin:
Administrative Services: /L.
City Attorney:
City Clerk:
Date Submitted: February 17, 2010
For Agenda of: February 24, 2010
Exhibits:
Resolution No. R -10 -04
1st Quarter Comparison of Actual to Budget
Capital Project Status Reports as of December 31, 2010
Schedule of Investments as of December 31, 2010
1 Quarter Accomplishments
SUMMARY
Pursuant to City financial policies, budget reviews and adjustments are presented to the City Council
quarterly. Capital project status reports, investment reports and accomplishments are also included. We
have instituted some format changes to compare actual amounts at the end of the quarter to actual
amounts at the end of the same quarter the prior two years. This report and those changes were reviewed
at the February 8 Budget Committee meeting and the Committee concurred that the report should be
forwarded to the City Council for approval.
There are no changes to the General Fund budget which require budget amendment approval by the City
Council. In accordance with the Annual Budget Resolution, the City Manager may approve budget
transfers within a Department and make adjustments necessary to "implement programs, projects and
expenditures authorized by the City Council Accordingly, the City Manager approved an adjustment
to record additional revenues and expenditures in General Fund for a $28,329 FDLE Grant. The City
Manager also adjusted the budget for unspent balances on prior year projects that were not completed by
year end that were funded by the Discretionary Sales Tax Fund for $588,463, Recreation Impact Fee
Fund for $51,246 and Stormwater Utility Fund for $76,214.
However, approval by City Council is needed for a $3,179 adjustment to the Law Enforcement
Forfeiture Fund. These monies are controlled by State Statutes and are intended to be a source of funds
for necessary law enforcement expenditures that can not be provided for from the regular budget.
Expenditures have been for the DARE Program, vehicle towing charges and drug investigation monies.
In addition, the City Council should approve a $10,000 adjustment to the Golf Course budget for the
emergency purchase of a reconditioned fairway cutting unit. This replacement was scheduled for next
year but the 22 year old unit's frame could no longer be repaired sufficiently to keep it in operation.
All the above amounts are identified in Exhibit "A" attached to Resolution No. 10 -04.
Move to approve R- 10 -04.
RECOMMENDED ACTION
ZZ
RESOLUTION NO. R -10 -04
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010 AS PROVIDED
FOR IN EXHIBIT "A PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on September 23, 2009, the City of Sebastian adopted Resolution No. R -09 -37
providing for the adoption of the City's 2009 -10 budget; and
WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended
December 31, 2009 has indicated that adjustments are necessary,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year
beginning October 1, 2009 and ending September 30, 2010 be amended, a copy of which is attached
hereto and more particularly identified as Exhibit "A which are hereby adopted and the revised
appropriations set out therein are hereby made to maintain and carry on the government of the City
of Sebastian, Indian River County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put to a
vote, the vote was as follows:
Mayor Richard H. Gillmor
Vice -Mayor Jim Hill
Councilmember Andrea Coy
Councilmember Don Wright
Councilmember Eugene Wolff
The Mayor thereupon declared this Resolution duly passed and adopted this 24 day of February
2010.
ATTEST:
Sally A. Maio, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
By:
Mayor Richard H. Gillmor
Approved as to form and content for
reliance by the City of Sebastian only:
Robert A. Ginsburg, City Attorney
BUDGET BEFORE
FUND TITLE ADJUSTMENTS
GENERAL
Revenues
Expenditures
LOCAL OPTION GAS TAX
Revenues 818,000
Expenditures 818,000
DISCRETIONARY SALES TAX
Revenues
Expenditures
RECREATION IMPACT FEE
Revenues 200,000
Expenditures 200,000
STORMWATER UTILITY FEE
Revenues 938,340
Expenditures 938,340
LAW ENFORCEMENT FORFEITURE
Revenues 10,200
Expenditures 10,200
COMMUNITY REDEVELOPMENT
Revenues 605,402
Expenditures 605,402
DST DEBT SERVICE FUND
Revenues
Expenditures
STORMWATER DEBT SERVICE
Revenues 438,360
Expenditures 438,360
CAPITAL PROJECTS FUNDS
Revenues
Expenditures
GOLF COURSE
Revenues
Expenses
AIRPORT
Revenues 388,219
Expenses 388,219
BUILDING
Revenues 489,334
Expenses 489,334
TOTAL BUDGET
EXHIBIT "A"
10,893,852
10,893,852
2,863,367
2,863,367
1,036,869
1,036,869
3,614,144
3,614,144
1,585,913
1,585,913
23,882,000
FY 2010
1ST QUARTER
ADJUSTMENTS
28,329
28,329
588,463
588,463
51,246
51,246
76,214
76,214
3,179
3,179
10,000
10,000
757,431
AMENDED
BUDGET AFTER
ADJUSTMENTS
10,922,181
10,922,181
818,000
818,000
3,451,830
3,451,830
251,246
251,246
1,014,554
1,014,554
13,379
13,379
605,402
605,402
1,036,869
1,036,869
438,360
438,360
3,614,144
3,614,144
1,595,913
1,595,913
388,219
388,219
489,334
489,334
24,639,431
Description
GENERAL FUND SUMMARY
TAXES
LICENSES PERMITS
INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES
FINES AND FORFEITS
MISCELLANEOUS REVENUES
TRANSFER FROM OTHER FUNDS
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
CITY COUNCIL
CITY MANAGER
CITY CLERK
LEGAL
ADMINISTRATIVE SERVICES
MANAGEMENT INFO SERVICES
POLICE DEPARTMENT
PUBLIC WORKS
GROWTH MANAGEMENT
NON DEPARTMENTAL
TOTAL EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
LOCAL OPTION GAS TAX FUND
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
DEBT SERVICE
OTHER EXPENDITURES
TRANSFERS TO OTHER FUNDS
TOTAL EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
TRANSFERS TO OTHER FUNDS
TOTAL EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
1st Qtr YTD BUDGET 1st Qtr YTD BUDGET
4,126,112
104,506
336,749
79,372
11,080
49,387
146,529
4,853,735
5,619,935
10,473,670
12,815
58,510
67,744
47,780
166,981
42,206
1,115,914
940,813
83,353
428,349
2,964,464
7,509,206
10,473,670
118,797
172,834
291,631
794,141
794,141
1,993,585
2,787,726
CITY OF SEBASTIAN, FLORIDA
COMPARISON OF ACTUAL TO BUDGET
END OF 1ST QUARTER
FISCAL YEARS 2008, 2009 AND 2010
FY2008 FY2009
8,003,249 51.6%
173,000 60.4%
2,293,004 14.7%
310,969 25.5%
59,600 18.6%
487,489 10.1%
744,561 19.7%
12,071,872 40.2%
5,074,000 110.8%
17,145,872 61.1%
61,068 21.0%
261,287 22.4%
280,288 24.2%
226,034 21.1%
625,284 26.7%
247,952 17.0%
4,605,009 24.2%
4,295,268 21.9%
389,567 21.4%
1,080,115 39.7%
12,071,872 24.6%
5,074,000 148.0%
17,145,872 61.1%
Property tax collections during the first quarter this year are about 11% lower than last year, probably as a result of the economy. Business
Licenses are now being accounted for in the. Building Enterprise Fund. Fines and Forfeits include collection of Code Enforcement liens, which
have increased over prior years. Higher than normal Miscellaneous Revenues is the result of proceeds from the auction of surplus equipment.
Total Sources includes the amount of actual and estimated cash reserves.ln 2010, we anticipated using $84,021 from cash reserves. It is also
noted that actual Beginning Cash Reserves as of October 1, 2009 were $5,166,99, which was $88,328 less than the $5,255,327 we had
estimated when we adopted the 2010 Annual Budget. Although a bit short of expectations, we are pleased that our estimate was much closer
than previous years.
Spending by all the Departments are all within the 25% of budget (one -fourth of the fiscal year) except the City Clerk. The reason the City Clerk
is greater than 25% is because of the payment to Indian River County for the costs of the election. The Non departmental category is over 25%
of budget because the City's contribution to the CRA Fund was made in the first quarter.
300,000
46,916 203,699
46,916 503,699
244,715 398,860
291,631 902,559
As anticipated, we are seeing a decline in gas taxes. Staff i
paving work and lower the annual debt service requirement.
DISCRETIONARY SALES TAX FUND
TOTAL REVENUES 375,787 2,807,500
BEGINNING CASH RESERVES 2,411,939 2,626,000
TOTAL SOURCES 2,787,726 5,433,500
With the additional amounts we had to transfer in 2009 to the
requirement, our unobligated cash reserve balance will be dep
762,559 15.6%
140,000 123.5%
902,559 32.3%
3,195,183
3,195,183
2,238,317
5,433,500
0.0%
23.0%
0.0%
9.3%
61.4%
32.3%
s working on refinancing the Paving Loan, which will provide funds for additional
13.4%
91.8%
51.3%
24.9%
24.9%
89.1%
51.3%
1
3,764,595
6,284
298,486
69,351
15,911
42,451
205,625
4,402,703
5,534,856
9,937,559
12,485 54,065
62,288 269,986
68,593 297,087
92,475 194,494
137,617 578,543
60,300 266,344
1,158, 581 4,826,931
955,923 4,319,990
75,417 382,856
459,001 679,131
3,082,679 11,869,427
6,854,880 6,131,749
9,937,559 18,001,176
112,881
226,792
339,673
51,734
62,500
114,234
225,439
339,673
7,934,958
55,200
2,052,529
327,301
59,600
490,759
949,080
11,869,427
6,131, 749
18,001,176
300,000
204,800
250,000
754,800
152,559
907,359
353,467 2,478,000
1,404,945 1,904,156
1,758,412 4,382,156
317,426 3,267,957
317,426 3,267,957
1,440,986 1,114,199
1,758,412 4,382,156
47.4%
11.4%
14.5%
21.2%
26.7%
8.7%
21.7%
37.1
90.3%
55.2%
754,800 15.0%
152,559 148.7%
907,359 37.4%
0.0%
25.3%
25.0%
15.1%
147.8%
37.4%
3,432,196
9,758
283,430
62,189
16,871
78,853
191,222
4,074,519
5,166, 999
9,241,518
FY2010
1st Qtr YTD BUDGET
7,531,430
51,400
1,723,105
289,147
55,000
423,190
764,888
10,838,160
5,255,327
16,093,487
45.6%
19.0%
16.4%
21.5%
30.7%
18.6%
25.0%
100.0%
98.3%
57.4%
23.1% 10,708 52,117 20.5%
23.1% 58,549 254,480 23.0%
23.1% 96,273 296,444 32.5%
47.5% 16,642 125,340 13.3%
23.8% 117,659 492,658 23.9%
22.6% 52,161 266,913 19.5%
24.0% 1,079,782 4,675,788 23.1%
22.1% 788,993 3,694,008 21.4%
19.7% 85,260 437,156 19.5%
67.6% 343,563 627,277 54.8%
26.0% 2,649,590 10,922,181 24.3%
111.8% 6,591,928 5,171,306 127.5%
55.2% 9,241,518 16,093,487 57.4%
98,521 705,006 14.0%
82,854 155,405 53.3%
181,375 860,411 21.1%
300,000 0.0%
52,866 293,000 18.0%
43,749 225,000 19.4%
96,615 818,000 11.8%
84,760 42,411 199.9%
181,375 860,411 21.1%
14.3% 331,194 2,732,445 12.1%
73.8% 683,036 941,385 72.6%
40.1% 1,014,230 3,673,830 27.6%
9.7% 579,711 3,673,830 15.8%
9.7% 579,711 3,673,830 15.8%
129.3% 434,519 0.0%
40.1% 1,014,230 3,673,830 27.6%
Debt Service Fund due to the rating downgrade of the insurer of our bond reserve
feted by the end of this year.
Description
RECREATION IMPACT FEE FUND
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
TRANSFERS TO OTHER FUNDS
TOTAL EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
Impact fee collections have declined.
STORMWATER UTILTY FUND
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
OTHER EXPENDITURES
TRANSFERS TO OTHER FUNDS
TOTAL EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
LAW ENFORCEMENT FORFEITURE FUND
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
TRANSFER FROM OTHER FUNDS
MISC. REVENUES
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
STORMWATER UTILITY BOND FUND
TRANSFER FROM OTHER FUNDS
MISC. REVENUES
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
DEBT SERVICE
TOTAL EXPENDITURES
ENDING CASH RE ES
TOTAL USES
CITY OF SEBASTIAN, FLORIDA
COMPARISON OF ACTUAL TO BUDGET
END OF 1ST QUARTER
FISCAL YEARS 2008, 2009 AND 2010
FY2008 FY2009
1st Qtr YTD BUDGET 1st Qtr YTD BUDGET
18,302 125,000 14.6%
1,325,089 1,300,000 101.9%
1,343,391 1,425,000 94.3%
2,500 510,000 0.5%
2,500 510,000 0.5%
1,340,891 915,000 146.5%
1,343,391 1,425,000 94.3%
605,450 890,200 68.0%
1,161,570 1,141,387 101.8%
1,767,020 2,031,587 87.0%
3,500 0.0%
247,500 936,873 26.4%
247,500 940,373 26.3%
1,519,520 1,091,214 139.3%
1,767,020 2,031,587 87.0%
2,350
24,206
26,556
26,556
26,556
11,500 20.4%
23,000 105.2%
34,500 77.0%
11,500 0.0%
23,000 115.5%
34,500 77.0%
FY2010
1st Qtr YTD BUDGET
9,523 135,000 7.1% 5,878 56,247 10.5%
1,033,393 884,464 116.8% 1,095,485 913,393 119.9%
1,042,916 1,019,464 102.3% 1,101,363 969,640 113.6%
175,000 0.0% 1,556 251,246 0.6%
175,000 0.0% 1,556 251,246 0.6%
1,042,916 844,464 123.5% 1,099,808 718,394 153.1%
1,042,916 1,019,464 102.3% 1,101,363 969,640 113.6%
594,811 897,200 66.3% 590,195 877,344 67.3%
1,012,003 651,397 155.4% 795,650 336,270 236.6%
1,606,814 1,548,597 103.8% 1,385,845 1,213,614 114.2%
238,159
238,159
1,368,656
1,606,814
Stormwater fee collections have declined due to property owners receiving credits allowed by the Ordinance for stormwater facilities they made to
their properties.
1,370
51,947
53,317
2,763
50,553
53,317
3,500 0.0%
1,452,635 16.4%
1,456,135 16.4%
92,462 1480.2%
1,548,597 103.8%
11,000 12.5%
20,970 247.7%
31,970 166.8%
15,500 17.8%
16,470 306.9%
31,970 166.8%
234,561
234,561
1,151,284
1,385, 845
732
54,018
54,750
3,179
51,571
54,750
100 0.0%
1,020,454 23.0%
1,020,554 23.0%
193,060 596.3%
1,213,614 114.2%
10,200 7.2%
46,647 115.8%
56,847 96.3%
0.0%
56,847 90.7%
56,847 96.3%
These funds are used for the DARE Program, for vehicle towing charges pending reimbursement and to provide drug investigation monies. A
budget amendment to allocate $3,179 from projected Ending Cash Reserves is requested to cover year -to -date expenditures.
DISCRETIONARY SALES TAX BOND FUND
350,000 1,033,619 33.9% 258,239 1,032,957 25.0% 258,966 1,035,869 25.0%
1,017 1,975 51.5% 283 1,974 14.4% 199 1,000 19.9%
351,017 1,035,594 33.9% 258,523 1,034,931 25.0% 259,165 1,036,869 25.0%
211,353 210,000 100.6% 338,906 214,358 158.1% 1,409,493 338,906 415.9%
562,370 1,245,594 45.1% 597,429 1,249,289 47.8% 1,668,658 1,375,775 121.3%
OPERATING EXPENDITURES 300 0.0% 300 0.0% 375 300 125.0%
DEBT SERVICE 166,809 1,035,294 16.1% 156,478 1,034,631 15.1% 1,036,569 0.0%
TOTAL EXPENDITURES 166,809 1,035,594 16.1% 156,478 1,034,931 15.1% 375 1,036,869 0.0%
ENDING CASH RESERVES 395,561 210,000 188.4% 440,950 214,358 205.7% 1,668,283 338,906 492.3%
TOTAL USES 562,370 1,245,594 45.1% 597,429 1,249,289 47.8% 1 ,668,658 1375,775 121.3%
At the end of 2009, with the rating downgrade of the insurer of our bond reserve, additional funds had to be transferred to the Bond Fund Cash
Reserves. Thus, the YTD Actual Beginning and Ending Cash Reserves in 2010 are showing much higher than originally budgeted.
122,500 436,873 28.0% 110,034 440,135 25.0% 109,560 438,240 25.0%
98 875 11.2% 11 875 1.2% 5 120 3.8%
122,598 437,748 28.0% 110,044 441,010 25.0% 109,565 438,360 25.0%
20,541 20,470 100.3% 85,876 20,686 415.1% 144,635 85,876 168.4%
143,139 458,218 31.2% 195,920 461,696 42.4% 254,200 524,236 48.5%
95,936 437,748 21.9% 92,943 441,010 21.1% 89,118 438,360 20.3%
95,936 437,748 21.9% 92,943 441,010 21.1% 89,118 438,360 20.3%
47,203 20,470 230.6% 102,978 20,686 497.8% 165,082 85,876 192.2%
143,139 458,218 31.2% 195,920 461,696 42.4% 254,200 524,236 48.5%
At the end of 2009, the rating downgrade of the insurer of our bond reserve, additional funds had to be transferred to the Bond Fund Cash
Reserves. Thus, the YTD Actual Beginning and Ending Cash Reserves in 2010 are showing much higher than originally budgeted.
2
Description
CITY OF SEBASTIAN, FLORIDA
COMPARISON OF ACTUAL TO BUDGET
END OF 1ST QUARTER
FISCAL YEARS 2008, 2009 AND 2010
FY2008 FY2009
1st Qtr YTD BUDGET 1st Qtr YTD BUDGET
3
OA
FY2010
1st Qtr YTD BUDGET
GOLF COURSE FUND
CHARGES FOR SERVICE 376,109 1,669,325 22.5% 390,575 1,613,050 24.2% 374,168 1,483,200 25.2%
MISC. REVENUES 10,510 78,052 13.5% 12,347 172,627 7.2% 8,617 112,713 7.6%
TOTAL REVENUES 386,618 1,747,377 22.1% 402,922 1,785,677 22.6% 382,785 1,595,913 24.0%
BEGINNING CASH RESERVES 767,043 766,000 100.1% 542,988 764,318 71.0% (57,832) 256,839 -22.5%
TOTAL SOURCES 1,153,661 2,513,377 45.9% 945,910 2,549,995 37.1% 324,953 1,852,752 17.5%
PERSONAL SERVICES 79,987 401,342 19.9% 85,001 386,301 22.0% 75,433 350,023 21.6%
OPERATING EXPENSES 206,116 997,845 20.7% 258,386 995,642 26.0% 208,902 922,790 22.6%
CAPITAL OUTLAY 6,333 42,000 15.1% 87,199 98,744 88.3% 10,000 0.0%
DEBT SERVICE 306,190 0.0% 304,990 0.0% 1,075 313,100 0.3%
TOTAL EXPENDITURES 292,436 1,747,377 16.7% 430,585 1,785,677 24.1% 285,410 1,595,913 17.9%
ENDING CASH RESERVES 861,225 766,000 112.4% 515,324 764,318 67.4% 39,543 256,839 15.4%
TOTAL USES 1,153,661 2,513,377 45.9% 945,910 2,549,995 37.1% 324,953 1,852,752 17.5%
Shortfalls in actual revenues required the use of Cash Reserves to meet total expenditures over the past couple of years.lt is normally our intent
to maintain Cash Reserves exceeding liabilities but at the end of 2009, we would not have enough cash on hand to pay off accrued compensated
absenses and refund prepaid memberships and customer credits. This is the last year of debt service on the Bonds and we expect that we can
correct this.
AIRPORT FUND
LEASE REVENUES 45,157 11,283 400.2% 90,387 378,560 23.9% 67,732 371,219 18.2%
MISC. REVENUES 1,460 11,283 12.9% 797 30,000 2.7% 4,081 17,000 24.0%
TOTAL REVENUES 46,617 22,566 206.6% 91,185 408,560 22.3% 71,813 388,219 18.5%
BEGINNING CASH RESERVES 84,081 155,000 54.2% 10,346 65,784 15.7% (51,651) (14,679) 351.9%
TOTAL SOURCES 130,698 177,566 73.6% 101,531 474,344 21.4% 20,162 373,540 5.4%
PERSONAL SERVICES 52,108 215,779 24.1% 55,935 232,065 24.1% 55,405 231,369 23.9%
OPERATING EXPENSES 62,151 147,086 42.3% 40,011 101,031 39.6% 72,539 148,300 48.9%
TRANSFER TO PROJECTS 180,000 0.0% 13,148 75,464 17.4% 4,795 0.0%
DEBT SERVICE 0.0% 0.0% 8,550 0.0%
TOTAL EXPENDITURES 114,259 542,865 21.0% 109,094 408,560 26.7% 132,739 388,219 34.2%
ENDING CASH RESERVES 16,439 (365,299) -4.5% (7,564) 65,784 -11.5% (112,577) (14,679) 766.9%
TOTAL USES 130,698 177,566 73.6% 101,531 474,344 21.4% 20,162 373,540 5.4%
Cash Reserves have been used to meet total expenditures and required grant matching funds over the past several years. It is normally our
intent to maintain Cash Reserves exceeding liabilities but at the end of each year, we have not had enough cash on hand to pay off accrued
compensated absenses and other liabilities.
BUILDING FUND
TOTAL REVENUES 121,514 580,923 20.9% 152,098 536,207 28.4% 210,004 489,334 42.9%
BEGINNING CASH RESERVES 1,008,089 1,035,000 97.4% 795,913 779,429 102.1% 651,126 628,794 103.6%
TOTAL SOURCES 1,129,603 1,615,923 69.9% 948,011 1,315,636 72.1% 861,130 1,118,128 77.0%
PERSONAL SERVICES 104,141 435,352 23.9% 90,188 398,841 22.6% 87,482 379,674 23.0%
OPERATING EXPENSES 43,617 145,571 30.0% 31,028 137,366 22.6% 23,734 109,660 21.6%
TOTAL EXPENDITURES 147,758 580,923 25.4% 121,216 536,207 22.6% 111,215 489,334 22.7%
ENDING CASH RESERVES 981,846 1,035,000 94.9% 826,794 779,429 106.1% 749,915 628,794 119.3%
TOTAL USES 1,129,603 1,615,923 69.9% 948,011 1,315,636 72.1% 861,130 1,118,128 77.0%
Ending Cash Reserves have steadily declined due to the economic slump. However, Beginning Cash Reserves for 2010 were slightly higher than
anticipated.
Description
GENERAL FUND DETAIL ON DEPARTMENTS
CITY OF SEBASTIAN, FLORIDA
COMPARISON OF ACTUAL TO BUDGET
END OF 1ST QUARTER
FISCAL YEARS 2008, 2009 AND 2010
FY2008 FY2009
1st Qtr YTD BUDGET 1st Qtr YTD BUDGET
4
OA
FY2010
1st Qtr YTD BUDGET
CITY COUNCIL
Personnel 5,718 22,782 25.1% 5,703 22,755 25.1% 5,700 22,742 25.1%
Operating 7,097 38,286 18.5% 6,783 31,310 21.7% 5,009 29,375 17.1%
Totals 12,815 61,068 21.0% 12,485 54,065 23.1% 10,708 52,117 20.5%
CITY MANAGER
Personnel 56,426 253,937 22.2% 58,244 265,486 21.9% 55,473 250,455 22.1%
Operating 2,083 7,350 28.3% 4,045 4,500 89.9% 3,075 4,025 76.4%
Totals 58,510 261,287 22.4% 62,288 269,986 23.1% 58,549 254,480 23.0%
CITY CLERK
Personnel 55,380 239,756 23.1% 56,643 252,302 22.5% 54,070 240,794 22.5%
Operating 12,364 40,532 30.5% 11,949 44,785 26.7% 42,203 55,650 75.8%
Totals 67,744 280,288 24.2% 68,593 297,087 23.1% 96,273 296,444 32.5%
LEGAL
Personnel 46,602 211,219 22.1% 77,867 81,636 95.4% 0 0 0.0%
Operating 1,177 14,815 7.9% 14,608 112,858 12.9% 16,642 125,340 13.3%
Totals 47,780 226,034 21.1% 92,475 194,494 47.5% 16,642 125,340 13.3%
ADMINISTRATIVE SERVICES
Personnel 140,376 535,190 26.2% 110,403 499,528 22.1% 90,660 408,939 22.2%
Operating 26,605 90,094 29.5% 27,213 79,015 34.4% 26,999 83,719 32.2%
Totals 166,981 625,284 26.7% 137,617 578,543 23.8% 117,659 492,658 23.9%
MANAGEMENT INFO SERVICES
Personnel 35,171 227,417 15.5% 47,767 217,279 22.0% 45,660 206,855 22.1%
Operating 6,155 20,535 30.0% 12,534 24,065 52.1% 5,201 28,735 18.1%
Capital Outlay 879 0 0.0% 0 25,000 0.0% 1,301 31,323 4.2%
Totals 42,206 247,952 17.0% 60,300 266,344 22.6% 52,161 266,913 19.5%
POLICE DEPARTMENT
Personnel 963,641 4,055,549 23.8% 1,028,428 4,352,783 23.6% 980,123 4,250,025 23.1%
Operating 151,245 491,483 30.8% 123,842 438,548 28.2% 99,659 398,892 25.0%
Capital Outlay 1,027 57,977 1.8% 6,310 35,600 17.7% 0 26,871 0.0%
Totals 1,115,914 4,605,009 24.2% 1,158,581 4,826,931 24.0% 1,079,782 4,675,788 23.1%
PUBLIC WORKS
Personnel 645,789 2,773,960 23.3% 661,584 2,910,076 22.7% 596,141 2,563,799 23.3%
Operating 244,100 1,383,221 17.6% 290,849 1,389,114 20.9% 180,852 1,118,209 16.2%
Capital Outlay 50,924 138,087 36.9% 3,490 20,800 16.8% 12,000 12,000 100.0%
Totals 940,813 4,295,268 21.9% 955,923 4,319,990 22.1% 788,993 3,694,008 21.4%
GROWTH MANAGEMENT
Personnel 80,868 357,132 22.6% 72,526 366,446 19.8% 83,028 372,436 22.3%
Operating 2,485 32,435 7.7% 2,891 16,410 17.6% 2,233 64,720 3.4%
Totals 83,353 389,567 21.4% 75,417 382,856 19.7% 85,260 437,156 19.5%
NON DEPARTMENTAL
Personnel 0 10,000 0.0% 0 5,000 0.0% 0 15,000 0.0%
Operating 428,349 845,115 50.7% 459,001 674,131 68.1% 343,563 612,277 56.1%
Transfers to Other Funds 0 225,000 0.0% 0 0 0.0% 0 0 0.0%
Totals 428,349 1,080,115 39.7% 459,001 679,131 67.6% 343,563 627,277 54.8%
TOTAL EXPENDITURES
Personnel 2,029,972 8,686,942 23.4% 2,119,164 8,973,291 23.6% 1,910,855 8,331,045 22.9%
Operating 881,661 2,963,866 29.7% 953,715 2,814,736 33.9% 725,435 2,520,942 28.8%
Capital Outlay 52,831 196,064 26.9% 9,800 81,400 12.0% 13,301 70,194 18.9%
Transfers to Other Funds 0 225,000 0.0% 0 0 0.0% 0 0 0.0%
Totals 2,964,464 12,071,872 24.6% 3,082,679 11,869,427 26.0% 2,649,590 10,922,181 24.3%
ENDING CASH RESERVES 7,509,206 5,074,000 148.0% 6,854,880 6,131,749 111.8% 6,591,928 5,171,306 127.5%
TOTAL USES 10,473,670 17,145,872 61.1% 9,937,559 18,001,176 55.2% 9,241,518 16,093,487 57.4%
GENERAL CAPITAL PROJECTS
FUND 310
Project
Number Description
CI011 Police Vehicle Replacement
CAPITAL IMPROVEMENT PROJECTS
FUND 320
Project
Number Description
C6206 Barber Street Sports Complex Special Needs Access (All Zones)
C0721 Hardee Park Improvement (Zone A)
C0823 Yacht Club Finger Pier
C0824 Periwinkle Stomiwater Park Enhancements
C0921 Schumann Park Improvements
C0922 CRA Triangle Flagpole
C0923 Englar Stomiwater Park (RIF)
C1021 Splash Park Canopy (RIF)
C1022 Skate Park Office (RIF)
TRANSPORTATION CAPITAL PROJECTS
FUND 330
Project
Number Description
STORMWATER IMPROVEMENT FUND
FUND 363
Project
Number Description
AIRPORT PROJECTS
FUND 455
CAPITAL PROJECT STATUS REPORT
12/31/2009
Years Balance
To -Date to
Budeet Expenditures Encumbrances Complete Complete
385,000.00 9,583.00 375,417.00 0.00%
0.00%
385,000.00 9,583.00 375,417.00 0.00%
Years Balance
To -Date to
Budeet Expenditures Encumbrances Complete Complete
25,000.00 25,000.00 0.00%
50,000.00 14,294.78 35,705.22 28.59%
15,000.00 12,168.81 2,711.24 119.95 0.00%
6,000.00 4,861.39 1,138.61 81.02%
175,000.00 131,897.74 3,295.00 39,807.26 75.37%
22,378.00 22,377.48 0.52 100.00%
16,000.00 9,451.41 6,548.59 59.07%
50,000.00 50,000.00 0.00%
50,000.00 50,000.00 0.00%
409,378.00 195,051.61 6,006.24 208,320.15 47.65%
Years Balance
To -Date to
Budget Expenditures Encumbrances Complete Complete
C4303 Pedestrian Bridges (DST) 627,825.00 589,705.02 38,119.98 93.93%
€0735 PowerlineRoad 1,161,250.00 102,129.86 74,825.00 984,295.14 8.79%
C0834 512 Corridor (DST FDOT Grant) 279,528.00 18,167.21 2,300.00 259,060.79 6.50%
C0931 Schumann/Barber Intersection (DST) 281,174.00 281,174.00 0.00%
01 041 Cavcor Parking Area 747,622.00 10,000.00 737,622.00 0.00%
P0001 Road Paving 81,218.57 8,336.00 72,882.57 10.26%
P0002 Sidewalk/Bikepath Program 59,019.00 22,966.50 36,052.50 38.91%
3,237,636.57 741,304.59 87,125.00 2,409,206.98 22.90%
Years Balance
To -Date to
Budget Expenditures Encumbrances Complete Complete
C4603 Periwinkle Drive Improvements (DEP Grant $313,000) 572,091.00 566,011.03 6,079.80 0.17 98.94%
C4604 Middle Stonecrop Improvements 382,301.00 164,504.59 6,915.00 210,881.41 43.03%
C4606 Collier Creek Improvements (DEP GRANT $500,000) 5,495,326.00 4,054,890.83 738,901.16 701,534.01 73.79%
C0762 Blossom Ditch Phase II 312,000.00 6,248.25 305,751.75 2.00%
C0763 Stonecrop Street Crossing 67,971.90 67,971.90 100.00%
C0961 Potomac Road Crossing 125,000.00 21,649.99 5,860.00 97,490.01 49.45%
C0962 George Street Ditch Rehabilitation 98,000.00 15,786.63 82,016.75 196.62 0.00%
P0003 1/4 Round Swale Rehab (DST) 1,697,720.00 839,525.70 19,097.50 839,096.80 0.00%
8,972,410.00 5,736,588.92 862,812.21 2,373,008.87 63.94%
Years Balance
Project To -Date to
Number Description Budget Expenditures Encumbrances Complete Complete
C3502 Construct Access Road (828081.00 Grant) 990,086.00 425,879.22 478,285.08 85,921.70 43.01%
C5505 Hangar Construction (1,1400,000 grant)- Lopresti 1,425,000.00 1,371,831.42 53,168.58 96.27%
C0951 Construct Hangars (1,160,000 grant) 1,450,000.00 1,450,000.00 0.00%
C1051 Rehabilitate R/W 4/22 403,954.00 32,319.20 55,073.00 316,561.80 8.00%
Project Status 1
4,269,040.00 1,830,029.84 533,358.08 1,905,652.08 0.00%
CITY OF
HOME OF PELICAN ISLAND
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED
DECEMBER 31, 2009
Prepared by
Finance Department
As of December 31, 2009, the total available funds of the City was $16,921,832.
$6,315,306 was held in an interest bearing checking account and $10,606,526 was
invested in the SBA and other investment vehicles. The investments consist of the
following:
Investment Type Amount
State Board of Administration (SBA) 6,045,692
Certificate of Deposits (CDs) 1,651,844
US Government Agency Bonds 2,908,990
Total Investments $10,606,526
The details of each investment types are presented on the following pages.
CURRENT
INVESTMENT ALLOCATION PERCENT BALANCE
General Fund Performance Deposits 34.83% 1,471,267.51
Local Option Gas Tax Fund 0.38% 16,241.58
Discretionary Sales Tax Fund 0.01% 404.47
Riverfront Redevelopment Fund 15.99% 675,587.61
Recreation Impact Fee Fund 16.65% 703,445.47
Stormwater Utility Fund 1.27% 53,853.58
Law Enforcement Forfeiture Fund 1.17% 49,348.24
Discretionary Sales Tax, Series 2003 and
2003A Debt Service Fund 0.00%
Stormwater Series 2003 Debt Service Fund 0.00%
Capital Projects Fund 0.00%
Capital Improvements Fund 0.00%
Transportation Fund 0.00%
Stormwater Projects Fund 1.53% 64,814.06
Golf Course Fund 1.25% 52,794.02
Airport Fund 0.00%
Building Department Fund 10.26% 433,349.69
Cemetery Trust Fund 16.65% 703,203.18
Sub -Total 100% 4,224,309.41
Stormwater Utility Bond Reserve 100% 629,748.05
Stormwater Utility GIC Balances 100% 1,191,634.86
TOTAL INVESTMENTS HELD WITH THE
STATE BOARD OF ADMINISTRATION 6,045,69232
cashsba1209
1/21/2010
CITY OF SEBASTIAN
SCHEDULE OF INVESTMENTS
12/31/2009
STATE BOARD OF ADMINISTRATION
TOTAL
cashsba1209
1/21/2010
CITY OF SEBASTIAN
SCHEDULE OF INVESTMENTS
12/31/2009
CERTIFICATES OF DEPOSIT
DATE OF PURCHASE MATURITY
INSTITUTION PURCHASE PRICE YIELD DATE
National City 06/15/08 540,759.14 2.956% 12/15/09
National City 12/15/08 1,111,084.44 2.900% 12/15/10
1,651,843.58
CURRENT
INVESTMENT ALLOCATION PERCENT BALANCE
General Fund 100.00% 1,651,843.58
TOTAL 1,651,843.58
ASSET NAME
Fed. Home Loan Mortgage Corporation 0.690% 04/07/09 1,050,420 01/15/10 9 31359MFG3
Federal Home Loan Bank Bonds 0.870% 04/07/09 1,000,298 04/07/10 9 3133XTGS9
Federal Home Loan Bank Bonds 0.967% 04/07/09 858,272 05/14/10 9 3133MBJA6
TOTAL 2,908,990
INVESTMENT ALLOCATION
001 General Fund 858,272 858,272
120 Local Option Gas Tax Fund
130 Discretionary Sales Tax Fund 450,000 450,000
140 Riverfront Redevelopment Fund
160 Recreation Impact Fee Fund 350,420 350,420
163 Stormwater Utility Fund
230 DST Bonds 1,000,298 1,000,298
3.10 Capital Projects Fund
320 Capital Improvements Fund
330 Transportation Fund
363 Stormwater Projects Fund
410 Golf Course Fund
455 Airport Fund
480 Building Department Fund 250,000 250,000
601 Cemetery Trust Fund
TOTAL
cashsba1209
1
SCHEDULE OF INVESTMENTS
12/31/2009
CUSTODIAL ACCOUNT
COUPON/ DATE OF PURCHASE MATURITY CUSIP
YIELD PURCHASE PRICE DATE NUMBER
FFCB FHLMC FHLB Totals
1,050,420 1,858,570 2,908,990
Memorandum
To: Mayor and City Council
Thru: Al Minner, City Manager
From: Kenneth W. Killgore, Director of Finance
Date: February 17, 2010
Re: 1st Quarter Accomplishments and Operating Statement Fiscal Year 2010
Enclosed please fmd the 1 Quarter Accomplishments for City Departments as assembled and edited by the Finance Department
for the three months ended December 31, 2010.
CITY CLERK
Legislative Support Matters
Prepared agenda packets and minutes for 5 Regular City Council meetings, 1 Special Council Meeting, 1 Council
workshop, 2 CRA meetings, and 1 Board of Adjustment meeting attended meetings for total of 14.5 hrs.
4 ordinances adopted
7 Council resolutions adopted 1 CRA resolution adopted
no recorded official documents w /Clerk of Court
Coordinated with recipients for preparation and presentation of 2 proclamations
Placed 3 courtesy meeting ads in the Press Journal
Placed 2 legal notices in Press Journal
Provided monthly City calendars and revisions to Council, city staff and press
Provided monthly regional and county board meeting calendars to Council
Prepared travel for 1 Council member to attend FLC Institute for Elected Municipal Officials
Coordinated attendance of clergy for Council meeting invocations
Prepared and distributed 1 code supplement
Records Management Program
Responded to 51 public records requests
48 boxes of records that reached retention or were scanned 18 bags of duplicate and OSA records destroyed by
Shred -It Recycling 7 trees saved
Scanned into Laserfiche 34 sets of minutes, 21 agenda packets, 9 Resolutions, 4 Ordinances, 34 agreements and
30 Cemetery files 25 other documents
150 Building Contractor Files and Permit Folders with Plans scanned by the Building Dept.
Submitted annual Public Records Compliance from to State of Florida
Election Matters
Provided final City street address verification report to SOE
Chaired and attended 5 Canvassing Board Meetings for total of 10 hrs prepared minutes
Prepared resolution and transmittal for election results
Advertised 2 special referendum legal ads
Received G2, G3, G4 reports from candidates and committees and scanned to Laserfiche
Prepared results information for Web, Channel 25, front lobby and Pelican Brief
Prepared materials for and conducted swearing for new Council at special meeting
Prepared plaque for outgoing member
Provided materials /conducted orientation w/ City Manager and City Attorney for 1 Council member
1
MIS
City Board Matters
Placed Code required bi- annual ad for vacancies
Filled 7 board vacancies
Prepared 5 Certificates of Appreciation for presentation to board members by Mayor
RPM attended and recorded 4 Natural Resources Board meetings
Cemetery Matters
Certificates of Interment Rights issued for 8 locations for a total of $12,000
Community Matters
Participated in Christmas Parade transmittal, meetings and advertisement
Responded to and/or forwarded to appropriate departments 59 City of Sebastian website (cityseb) e-mail
requests /questions
RPM participated in Pepper Busting Project at Stonecrop Park w/NRB
All participated in Student Government Day October 21 prepared goody bags, city information, mock meeting
agenda and transmittal
Prepared goody bags and City information for visits by Boy Scout troop and Christian School group
Personnel /Educational Matters
Deputy City Clerk attended FACC Class in October
Deputy City Clerk Records Program Manager attended 3 hours of supervisory training provided by IR State
College in November
ADMINISTRATIVE SERVICES
Worked on format revisions for the Quarterly Budget Review
Adjusted budget document for final changes and sent to printer.
Submitted budget document to GFOA awards program.
Assisted Auditors with interim audit work.
Completed the annual Single Audit for grant compliance.
Closed financial records for year -end and opened up the new budget year on the accounting software.
Began preparation of the financial statements for the year ending September 30, 2009.
Handled normal processing of payroll, accounts payable and cashiering.
Transferred Dottie Reed from PD Communications to fill position vacated by Jenny Murray.
Coordinated the quarterly employee investment meetings with ICMA
Hosted the Annual Awards Banquet in December.
Recruited, interviewed, and hired replacements for vacant positions.
Conducted selection process for Investment Advisor and Financial Advisor.
Continued to monitor the Building Department's New IMS web -based real time interface
Fought off every attempt to breach our security. Tracked and stopped 252 attacks.
Continued to maintain all communications equipment and operate free from any interruption in services.
Completed an upgrade of the Police Department to the latest version of IMC.
Completed a new City website and a new Airport website.
Responded to 2,241 work orders.
Ran broadcast station Channel 25 and provided 9 websites to inform the residents.
Performed 98 Workstation Preventive Maintenance task.
2
POLICE DEPARTMENT
Administration
Hired 1 person for vacant part-time dispatch position.
Continued review of agency policies as per accreditation standards.
Administration attended 8 Council and Special Meetings.
Attended over 50 Law Enforcement related meetings and 10 public meetings and/or speaking engagements.
Instituted various energy and cost saving procedures.
Worked on sergeant promotional process.
Completion of updates with records management and video systems.
Road Patrol
Officers responded to 9,541 calls for service, and self initiated 6,054 events.
123 adult and 18 juvenile arrests were made.
Officers issued 157 citations, 22 parking citations, and 534 written warnings.
Breakdown of Incident Reports:
Incidents Arrest
Burglary 61 9
Theft/Vehicle 63 1
Thefts 177 30
Fraud 28 11
Murder 1 3
Drug/Narc /Equip 8
School Resource Officers
37 DARE classes running through a 10 week period.
3 RAD Kids classes, running a 5 week period giving the kids 10 hours of training.
Began G.R.E.A.T. training in the month of December.
There were 2 police reports written during this period for a missing person and a sex offense.
50 counseling of students ranging from behavior to school violations and general behavior.
8 school meetings attended with faculty, parents, staff and school administration.
Assisted with planning of the Citizens Academy.
Planned and coordinated a Health and Safety Fair held in October.
Community Policing
Completed 10 community contact/meetings. Such as HOA meetings: Sebastian Lakes, Park Place, Sebastian River
Landings, and Neighbor Watch Program.
Attended business contacts /meetings. Such as numerous financial institutions, Chamber of Commerce, Substance
Awareness Council, Law Enforcement Special Olympics Torch Run and other local businesses.
Officer Marcinik gave 5 department tours, including Boy scouts, Girl scouts, Student Government Day and
applicants interested in the department.
Completed 30 hours of patrol duties assisting the road patrol to handle calls for service.
Officer Marcinik completed approximately 120 hours on backgrounds for applicants.
Officer Marcinik conducted 1 hour of car seat education to the public.
Completed 10 hours crossing guard certification training: classroom and observation at their posts.
Officer Marcinik also had 4 hours of community problem solving/intervention. This activity is responding to various
neighborhood issues and helping with crime prevention.
Officer Marcinik had 20 officer initiated activities.
Officer Marcinik had 4 hours of Recruiting. This includes phone calls and walk -in inquiries.
Officer Marcinik participated in a Health and Safety Fair held in October.
Planned and coordinated the Citizens Police Academy which began 01 -14 -2010.
Community Volunteer Unit
The Community Service Volunteers worked a total of 2197 hours during this quarter.
59 bank deposit details were made. This service is done for City Hall saving time for the employees by not having to
leave their assigned duties.
20 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc.
417 house watches were completed.
77 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc.
103 business checks were made. These business checks are done and help the patrol officers keep an eye on the
business community which cuts down on crime.
133 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime.
39 Airport checks were made. Again the visibility helps to deter crime.
102 special details were assigned.
5 miscellaneous assists for law enforcement personnel.
144 paper runs ie: State Attorneys Office, Sheriff's Office, etc. The volunteers pick up and deliver packages such as
council packages, State Attorney packets and what ever other items are needed.
Assisted with traffic control on 15 traffic crash scenes.
Training Unit
Processed numerous schools for the dep.'tment which totaled 488 course hours of training.
Set up sponsored in- house training class for our agency and other agencies to attend. Body Fluids and
Trace Evidence.
Began the planning for our annual in- house training for all sworn personnel.
Investigations
Detectives completed 110 hours of training in the following classes.
Controlled Voice Stress Analysis (CVSA)
Body Fluid Trace Evidence
Handwriting ID/Forgery Detection
Instructors Conference
MFD Task Force Officers School
Close Quarters Deadly Force
Criminal Intelligence Systems Operating
Safeguarding Privacy Civil Rights
94 cases were assigned. Numerous vehicle burglaries, residential burglaries, frauds, sexual battery, thefts, possession
of narcotics, deceased person, homicide and armed robbery.
8 felony arrests were made.
23 cases being cleared.
127 reports /supplements were completed.
18 warrants were obtained for possession of narcotics, stolen vehicle, burglary of dwelling, burglary of vehicles,
sexual offense of a child, harassing phone calls and possession of marijuana.
314 active cases are currently assigned
Communications Division
9,539 calls entered into C.A.D. (IMC) of that
3,485 were dispatched calls for service
1,323 were Code Enforcement calls
4,148 were Officer Initiated calls
600 were Volunteer Initiated calls
Total 911 calls received 1,760 of that:
669 calls were transferred to other agencies
131 hang -ups
The breakdown of the lines is as follows:
Wireless 911 calls 943 (cell phones)
Wire -line 911 calls 810 (residential and/or business lines)
VOIP 911 calls 3 (computer phone)
Unknown line 4
Incoming Admin Lines answered on black phones only are 7,624 of that:
1,523 was transferred out of dispatch
674 were abandoned
Unknown total calls received on the Siemens phones.
Equipment Repairs
Training attended:
(2) FDLE eAgent FCIC/NCIC Hands On
(1) APCO 40 hour Basic Public Safety Telecommunicators Course
(1) FDLE Regional Workgroup Meeting
(1) Dispatcher transferred to another Division
(1) Dispatcher Hired
During this quarter as in all quarters, Communications provided the Citizen of Sebastian with house watch requests and
cancellation services, citation sign off's, information, phone numbers and other services by contacting other Agencies and/or
4
Departments for them. Communications takes and dispatches all non emergency and emergency phone calls, as well as
requests for Law Enforcement, Code Enforcement and Volunteer services. Communications assist the Officers, Detectives,
Code Enforcement and Volunteers with placing phone calls to citizens, parents of juveniles, State Attorney, Court House,
Tag Office, Drivers License Office, key holders and any other agency requests they may have as well as sending teletype
messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies regarding cases our agency is working. We also
provide service to non resident's by answering questions, giving phone numbers, referring them to the proper agency, etc.
We assist other agencies with information and/or request they may have.
Alarm Assessments
1. $260.00 in alarm permits
2. $450.00 in false alarms fines
3. 148 alarm responses by officers.
4. 131 false alarms.
Code Enforcement Division
1. Issued 338 written warnings. This range from grass and weeds too high, trailers parked in front of the property line,
trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
2. 324 Code Violations.
3. 366 Code Services.
4. 487 re- inspections. 300 of the violations were complied with, 64 were not complied with, 50 were posted for
abatement, 72 abated by vendors, 1 written warning.
5. 296 Closed cases.
6. 111 Liens filed.
7. 201 violation letters sent. For various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. In
an attempt to gain compliance.
8. 95 sign violations. Signs in the right of way or illegally posted. Signs were removed and or owners were advised to
have them removed. All complied.
9. 50 properties posted for abatement.
10. 72 properties abated by a vendor.
PUBLIC WORKS DEPARTMENT
Engineering
Assisted on a daily basis in resolution of numerous drainage and signage inquiries and complaints from residents.
Reviewed and coordinated numerous permitting and site plan review items with Building Depailiuent and Growth
Management.
Reviewed for approval numerous FEMA FIRM flood map revisions (in conjunction with Growth Management).
Continued working with Collier Canal Stormwater Retrofit; Periwinkle Stormwater
Worked on the DOT Barber St. project
Handled 5 new pool construction inspections.
Handled 56 new home construction inspections.
Handled 6 new home drainage permits.
Handled 23 new fence permits.
Set elevation for 1/4 round project driveway pipes.
Set elevation and grade for 6 road crossing pipes
Coordinate with Growth Management on 5 FEMA applications.
Worked with FPL on the installation of new street lights.
Traffic Division
Installed or replaced 80 Regulatory Signs ie stop, speed,etc.
Installed 22 warning signs
Installed 8 briteside strips
Installed 42 Guide Signs ie street names, bike routes, etc.
Installed 46 Temporary signs
Installed 12 Specialty signs
Installed 2608 ft of pavement markings
Installed 12 arrows
Installed 25 Rpm's
Spent 40 hours on beacon maintenance
Spent 320 hours on straightening posts
Roads and Maintenance
Graded Hardee Park parking lot.
Cut trees back at Ocean Breeze, Lanfair. Concha and Glentry
Repair the approaches and grade the parking lot at the Community Center.
Cut trees off road at Columbus and Easy St.
Cut trees off road at Capri.
Grade road at the Cemetery.
Put bollards around the light pole at Indian River Dr. and Jefferson St.
Cut pepper trees off the road and from around the telephone poles on Flint, Admiral, Dahl and Marsh
Finish striping the parking lot at the compound.
Clean up the island at Easy St. Park.
Clean up right of way on South Windrow.
Fix lights in the Garage Gen. room.
Clean Stage and the fuel tank in the Compound.
Redeck lowboy trailer and the roller trailer.
Take unit 9 and 607 to Orlando for a recall.
Repair lights at the skate park.
Clean up the trash after the right of way was cut back on Schumann Englar Capri
Osceola Aetna Flint Admiral Dahl Mensh Empress South Easy Ormond and Caprona
Move furniture out of airport to City Hall.
Board up house where a car hit it and put barricades in front of it.
Clean garbage from behind 901 Beach.
Cut around all guardrails and bridge approaches.
Haul concrete and old docks to landfill and get pipe for Se Cline.
Remove a palm tree from around a stop sign at Roseland and Doctor Ave.
Clean equipment for student government day and show them the equipment.
Build catch basin for Georgia Blvd.
Finish repair at Skate Park.
Set up and break down for the Clam Bake.
Remove Guardrail at Hardee Bridge for SE Cline.
Repair ruts at old Wal -Mart parking lot after Clam Bake.
Cut trees back off roads the roads thought the city of Sebastian.
Set up break down for 5K run.
Haul dirt for George St. project.
Repair street light at main St Boat ramp.
Replace photocell at Jackson St for the street lights.
Replace photocell at the good guy Docks.
Repair trash can holder at Friendship Park.
Build two pads for catch basin for Storm water.
Remove old elec. Panel at Riverview Park.
Replace door at Riverview park restroom storage room.
Replace metal roofs on signs on the river it Riverview Park.
Repair wood fence rail at Indian River Dr. and Good Guys.
Build wishing well at Riverview Park.
Paint Skate Park.
Finish Flagpole at 512 triangle.
Fix Garden Club pavilion.
Finish painting Friendship Park pavilions.
Weed eats at the main St Boat ramp
Repair parking stop thought the city of Sebastian.
Cut trees back off the road thought the city of Sebastian.
Paved 4 road crossings.
Remove dead oak tree from Easy St Park.
Remove invasive from behind the Garden Club Park.
Weed eat and clean up both sides of the Main St ditch.
6
Parks and Recreation
Set up and maintained Riverview Park for Clam Bake
Assisted with Veterans Day and Pearl Harbor Day Ceremonies.
Ran Halloween Costume Contest at Riverview Park.
Installed irrigation system for 512 Flagpole Project.
Rebuilt picnic tables at Schumann Park and Riverview Park
Maintained Christmas Tree.
Replaced irrigation pump in Riverview Park
Repair fence and playground at Riverview Park
Repaired irrigation and replaced trees damaged by traffic accidents on U.S. 1
Installed new landscaping to north side of Community Center.
Replaced circulation pump, fill valve and control valves at Splash Pad.
Replaced chlorine and acid feeders at Splash Pad.
Replaced touch sensor at Splash Pad.
Built and installed six new benches at Schumann Park.
Replaced two tennis nets and repaired broken net stanchion at Schumann Park.
Assisted with Christmas Parade.
Repaired benches and tables at Filbert Park.
Replaced irrigation damaged by contractor at Airport.
Installed water stain preventer at Airport
Repaired fencing and installed safety netting behind fields 2 3 at BSSC.
Continued regular maintenance.
Cemetery
The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging.
Fertilized and applied weed killer.
Made necessary irrigation repairs.
Installed all necessary memorial plaques.
City Garage
Continued working with other operating departments to identify their vehicle and equipment needs in the event of an
emergency
Continued maintaining the fuel facility in accordance with E.P.A. requirements and assuring fuel is always available to
our fleet. The unleaded gas tank was recently sanded and repainted to meet EPA standards.
We are maintaining a relatively low backlog on vehicle's and equipment, except for those cases that need to be
outsourced and depend on the availability of funds each department has.
We continue to monitor our inventory monthly. The new procedure for distributing miscellaneous parts and inventory is
working well, and seems to have cut back on the amount of items being used or signed out for.
The forklift obtained last quarter is utilized several times a week and has proven to be very useful and a back saver.
Building Maintenance
Replaced broken toilet at Schumann Tennis Courts
Quarterly testing of fire sprinkler systems at City Hall, PD. Lopresti Hanger
Relocated airport employees to new location at Airport
Painted the floors at the PW Compound
Replaced burned out AC compressor at Airport Admin Bldg
Installed 2 designated elec circuits in server room at Airport Admin Bldg for Nation Air Equip.
Repainted empty detective office at the Police Department
Pumped septic tank at Riverview park and supplied garbage bags, toilet paper etc for clambake
Set up and tear down council chambers for various meetings and events.
Pumped septic tank at Schumann Tennis Courts
Painted mens and ladies room floors at creative playground and football field restrooms
Quarterly Inspections on AC controls and equipment
Installed backflow preventers at Riverview Park, Splash Pad, Community Center, Public Works
Compound, and Airport security house, (mandated by I >R >C> utilities)
Completed 34 work orders.
7
Stormwater
46 driveways were replaced
Pipe replacements 2270 feet total
o 12" pipe -1,530 LF
o 15" pipe- 280 LF
o 18" pipe- 220 LF
o 24" pipe- 160 LF
o 36" pipe- 80 LF
Road crossings replaced 8
Rear ditch excavation approximately 9,000 LF
20,500 LF of Armadillo drainage work Units 15, Unit 1 and 2
40,000 LF of long arm mowing
9,000 LF of rear ditch excavation
Vac Truck cleaned
o 182 driveway culverts
o 35 road crossing pipes
o 35 catch basins
o 4 side yard pipes
Front swale round drainage work by contract- Approximately 8,805 LF
GROWTH MANAGEMENT
Site Plan Reviews (major, minor and administrative):
Subdivision and PUD Reviews
Site Plan herings /approvals 2
Site Plan (commercial) inspections 12
Appeals 0
Extensions 3
Division of a single lot 0
Preliminary plats 0
Construction plans 0
Final plats 0
Extensions 0
Annexations: 1, Bridgeton Properties Covenant
Land Use and Zoning changes: 1
FEMA:
Flood zone determinations 21
LOMR (Letter of Map Revision) Applications 5
Code Amendments:
Land Development 1 (Roseland Buffer)
Comprehensive Plan 0
Discussions 0
Zoning Applications:
Variances 1
Conditional use permits 0
Overlay District waivers 0
Special events/Temporary use permits 7
Accessory Structures (over 500 sq. ft.) 1
Model home permits (new renewals) 5
Sign permits 18 total 9 permanent, 9 temporary, 0 A -frame
Release of Unity of Titles 0
Abandonment of Easements 0
ROW Dedications 0
Residential/Commercial Inspections:
Final tree inspections- 29
Land clearing permits 27 12 Residential, 0 Commercial
Tree Removal permits 19
Dewatering 1
Erosion Sediment 12
5' Code Enforcement Nuisance 54
The Growth Management Department has been quite busy with inquiries regarding available "for sale" residential and
commercial properties regarding allowed uses, approved plans, setbacks, etc. Staff also provided support for servaral
committees, icluding Safety Committee, Working Waterfronts Committee, FSL Grant Review Committee, as well as
Planning and Zoning Commission and the Natural Resources Board. Staff completed the application for the National Arbor
Day Foundation, for recertification in the Tree City USA program the City's 10` year of participation. City Coucil
approved transmitting a modification to the State for the working waterfronts program, modifying the boundaries to include
the Offshore Marina property. This request was approved by FCT and appraisals are underway. In December, Staff received
notice from the ISO Insurrance Service Office that the City's Flood Insurance Rating was reviewed, the resulting reduction in
previous rating should result in lower flood insurance rates for the entire community.
BUILDING DEPARTMENT
Permitting activity over all has declined this quarter. In October there were 3 new single family residential permit,
in November, there were 2 new single family residential permits and in December there was only 1 new single
family residential permits. Commercial permitting activity continued to decline with only 4 commercial alteration
permits.
Total building permits issued for the quarter includes 187 for October, 125 for November and 102 for December.
These figures are lower than the previous quarter.
Total inspections for the Quarter included 481 for October, 357for November and 374 for December. Inspection
totals have slightly decreased slightly from the previous quarter.
The following Business Tax Receipts were issued from October 1 to December 31st: New Businesses -44,
Renewals -121, Transfers -3, Duplicates -2, Home Based Businesses -24, Commercial Businesses -17, Insurance
Companies -3, Solicitor Permits -8.
Staff continues to provide daily inspection services on the Collier Creek Canal seawall and dredging project. Staff
continues to send out month end expired permit notices. The response over all is good and allows us to make final
inspections and close out open permits.
GOLF COURSE
Golf Rounds for 1 quarter: 12,417
Charity, Corporate and special Golf Tournaments for 1 Quarter included Italian- American Club Tournament (116
players), Central Baptist Golf Tournament (44 players), Indian River County High School Tournament (18 players),
Thrivent Lutheran Tournament (48 players), AAU Junior October Golf Tournament (18 players), St. Sebastian
Catholic Church Tournament (120 players), Patrick Air Force Base Retired Officers Outing (36 players), Ladies
Twin County Tournament (52 players), Palm Bay Golf Association (48 players), Brevard Rugby Tournament (140
players), 2009 Sebastian Open (108 players) and AAU Junior December Golf Tournament (8 players).
Charity, Corporate and special Golf Tournaments scheduled for 2 quarter include: The Junior Players Tour,
Sebastian Men's Golf Association President's Cup, No Name Medical Benefit, Sebastian Eagles, Vista Del Mar
Homeowners and Vista Gardens Homeowners Association.
Sebastian Municipal Golf Course 2009 Sebastian Open, which was November 21 22n entailed a field of 108
players. Numerous players offered positive comments regarding course conditions. This golf tournament is
considered the premiere golf tournament for Sebastian Golf Course.
New golf course maintenance contractor, International Golf Management, Inc. (IGM) officially began work at
SMGC on October 1 2009. Numerous customers have noticed improvement to golf course grounds, turf and
putting green issues since IGM has been on property. Director of Golf and Head Professional has worked closely
with IGM Head Superintendent, Sean Gillen.
Since the inception of Sebastian River High School, Sebastian Golf Course served as the home course for the Boy's
and Girls golf teams. SMGC PGA Director of Golf Greg Gardner served as the Head Boys Golf Coach and the
team compiled a record of 19 -1 -1 and finished 2nd at the District Championship and 4 at the Regional
Championship.
Purchased a reconditioned Toro Parkmaster Fairway cutting unit for golf course maintenance. This unit has greatly
improved the quality of "cut" to fairway turf, thus making for a more playable and aesthetic appearance to fairway
turf.
9
Scheduled the Junior Players Tour Sebastian Classic for the weekend of February 27 28, 2010. The Junior
Players Tour is a developmental junior tour which is monitored by the majority of college golf coaches throughout
the country.
Through an arrangement with Monet Eye Center in Sebastian, offered golf course customers complimentary vision
screenings on Tuesday, October 27, 2009.
Donated rounds of golf and/or golf course merchandise to numerous charitable fundraisers and events. By donating
to worthy causes, SMGC provides key support to numerous community endeavors.
1 0
RECOMMENDED ACTION
an OF
HOME OF PELICAN ISLAND
City Council Agenda Item
Subject: Approval of Budget Calendar for
Preparation of Fiscal Year 2010 -2011 Annual
Budget and Capital Improvements Program.
r Submittal by: City Manager
Agenda No. /0 3q
Department Origin:
Administrative Services:'
City Attorney:
City Clerk:
Date Submitted: February 16, 2010
For Agenda of: February 24, 2010
TOTAL EXPECTED
EXPENDITURES N/A
AMOUNT
BUDGETED: N/A
ADDITIONAL
BUDGET REQUIRED: N/A
Exhibits: Fiscal Year 2010 -2011 Budget Calendar (Proposed 2/17/10)
SUMMARY
Attached is Staff's proposed budget calendar for preparation of the Fiscal Year 2010 -2011
Annual Budget and Capital Improvements Program. With our new process of submitting the
quarterly budget review and adjustments to the Budget Committee prior to submittal to the City
Council, a number of dates have been indicated to include those additional meetings. A
preliminary draft of the calendar was presented to the Budget Committee at their meeting of
February 8, 2010 and they suggested no other changes to the schedule, other than adding dates
for their meetings. Although we have not been formally notified of the dates planned for by the
County and School Board, those meetings have been scheduled based on the days they have
typically selected in past years. According to State Law, the City's public hearings can not be
held at the same times as the County and School Board.
Approve the Budget Preparation Calendar for Fiscal Year 2010 -2011.
FISCAL YEAR 2010 -2011 BUDGET CALENDAR
(PROPOSED 02/17/10)
DATE DAY EVENT
02/08/10 Monday Budget Advisory Committee @6:00pm 1 Quarterly Report Review/Budget Calendar Review
02/24/10 Wednesday City Council @6:30pm 1 Quarterly Report approval/Budget Calendar Approval
03/03/10 Wednesday FLC Revenue Enhancement Training @4:00pm City Council/Budget Advisory Committee
04/02/10 Friday Departments receive instructions on Capital Improvement Program
04/12/10 Monday Budget Instruction Packets distributed to Department Directors
04/16/10 Friday Departments submit Capital Improvements Program Request to Finance Director
04/29/10 Thursday Departments submit Budget Request to Finance Director
05/03/10 Monday Budget Advisory Committee @6:00pm 2n Quarterly Report Review
05/12/10 Wednesday City Council @6:30pm 2n Quarterly Report Approval
05/17/10 Monday Budget Advisory Committee @6:00pm Roundtable Discussion
05/19/10- 05/26/10 Wednesday Wednesday City Manager review with Departments on Budget and Capital Improvements Program
06/01/10 Tuesday
06/11/10 Friday
06/11/10 Friday
06/14/10 Monday
06/17/10 Thursday
07/01/10 Thursday
07/07/10 Wednesday
07/16/10 Friday
07/19/10 Monday
07/28/10 Wednesday
07/29/10 Thursday
08/09/10 Monday
08/23/10 Monday
08/25/10 Wednesday
09/02/10 Thursday
09/08/10 Wednesday
09/13/10 Monday
09/15/10 Wednesday
09/18/10 Saturday
09/22/10 Wednesday
09/23/10 Thursday
Estimate of Property Value received from Property Appraiser
City Manager's Budget Projections sent to Budget Advisory Committee
Capital Improvements Program submitted to City Council and Planning Board
Budget Advisory Committee @6:00pm Review Recommended Budget/Roundtable Discussion
Planning Board @7:00pm Approval of Capital Improvements Program
Form DR -420 Certified Taxable Values received from Property Appraiser
City Council @6:30pm Approval of Capital Improvement Program
City Manager's Recommended Budget submitted to City Council
Budget Advisory Committee @6:00pm Roundtable Discussion
City Council @6:30pm Approval of Proposed Millage and Capital Improvements Program
Form DR -420 Certification of Proposed Millage delivered to Property Appraiser
Budget Advisory Committee @6:00pm 3` Quarterly Report Review
City Council @5:30pm Special Meeting/Workshop on Proposed Budget
City Council @6:3 0pm 3 Quarterly Report Approval
Final Adoption of County School Board Budget @7:00pm
First Public Hearing on County Budget @5:01 pm
City Council @5:30pm Special Meeting for First Public Hearing on City Budget
Final Adoption of County Budget @5:01 pm
Advertising of the Final Millage Rate and City Proposed Budget
CRA Meeting @5:30pm Special Meeting for Adoption of CRA Budget
Resolutions Adopting Final Millage and Budget sent to Property Appraiser and Tax Collector
ze
Subject:
Naming the Dog Park
A ro d or Submittal by:
Agenda No. 0. 0 4 0
Department Origin:
City Attorney:
Parks
City Clerk:
Date Submitted:
19 Feb 10
n City Manager
Exhibits:
EXPENDITURE REQUIRED:
N/A
AMOUNT BUDGETED:
N/A
APPROPRIATION
REQUIRED:
N/A
HOME OF PELICAN ISLAND
AGENDA TRANSMITTAL
The Parks and Recreation Committee, at their Regular Meeting on January 25, 2010, discussed
with residents potential names for the dog park. The Committee asked school children to provide
options and then narrowed the list to three. The top choices were as follows:
1. Sebastian Bark Park
2. Paw Stadium
3. Central Bark
SUMMARY
The Committee, by unanimous consensus, agreed to recommend the name "Sebastian Bark
Park" to City Council.
ACTION
Provided Council concurs with the recommendation, Staff will move to formally name and post
the park accordingly.
City of Sebastian
Recreation Advisory Committee
January 25, 2010
Recreation Committee Meeting Minutes
Called to order by the Chairman: Roll Call: The following members were present
Mrs. White, Mr. Van Arsdall, Mr. Sims, Mr. Adams, Mr. Seaman, AE, and
Mr. Pelletier A
Staff members present were Chris McCarthy, Parks Superintendent, Linda Kinchen,
Secretary
Approval of minutes: 11/23/09 Motion to approve as amended by Mr. Sims, second Mr.
Adams„ Passed unanimously.
Old Business: Dog Park Users of the dog park came forward to suggest the top three
names for the park and asked for an endorsement to the one they prefer. The top three
names are: Sebastian Bark Park, paws Stadium and Central Bark. There recommendation
to the committee is Sebastian Bark Park. The Parks and Recreation Committee by
unanimous agreement endorsed the Sebastian Bark Park for its name and requested the
secretary to submit to city council for approval.
New Business:
Adopt a Park
Mr. Van Arsdall says George Street Park Looks good and needs nothing right now also
was glad to see that the cold weather killed all the little yellow flowers that were there.
John Danise the new member says he will adopt the Barber Street Sports Complex and
keep an eye on it.
Mr. Sims who already has accepted Schumann Park says he will also keep an eye on
Filbert Street Park.
Looked at Bryant Court park and the bench seat needs some work on the north side
And the one on the east side is ruff
Mr. Adams checked out the Blossom Park but no one was using it at the time.
Mrs. White says the fire ants are back at Easy Street otherwise it looks good and Chris
says he will take care of it
It was suggested that a list of parks be put on the website so residents know where they
all are.
6D-
Parks
and Recreation Meeting January 25, 2010 Page two
Mr. Danise says there will be out of state tennis players here and wanted to use our courts
for practice before their tournament. He says he made arrangements to use the high
school courts but Chris stated they can also use our courts when they want just let him
know and he will inform the Friendly tennis club of their use.
Sunny of Sunny's Wildlife says he agrees with the idea that committee members should
be the ones watching the parks. However, he was told to continue with Riverview since
he does a good job there.
He says there has been a motor home parked there with people living in it and Chris to
notify the police department to handle this.
He asked if there could be signs put up at Easy Street park that fishing is allowed but
must be catch and release only. Also inquired whether he could hold a catch and release
fishing tournament there. Chris to check into this.
Chairman's matters: None
Members Matters: Mr Sims says hopes we follow thru with the list of parks on the web
site because it is a good idea. He welcomed the new member Mr. Danise.
Mr. Danise asked if the committees email addresses can also be put on the website for
residents to contact them with problems, questions or concerns. The members concur this
is a good idea.
Staff Comments: Chris says the Art and Music festival was a success. February 13
2010 is little league opening day and Pelican Island Wildlife festival is March 13, 2010.
Next meeting was scheduled for February 22", 2010.
The agenda is as such Old Business Website update, catch and release signs and
tournament and Dog Park name.
New Business: None
Adjourned at 6:45 PM
Approved February 25 2010 Regular Meeting By
Chairman, Parks and Recreation