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HomeMy WebLinkAbout03242010Brief Announcements ancf HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, MARCH 24, 2010 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are Attached to the Back of the Agenda 1. CALL TO ORDER 2. INVOCATION Rev. Ron Thomas, Friendship Community Church 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 10.050 A. Proclamation Boys Girls Club Week March 21 -27, 2010 1 10.051 B. Presentation of Certification of Completion from Florida Institute of Government to Council Member Wright Institute for Elected Municipal Officials 10.052 C. Presentation of City of Sebastian Fiscal Year 2008 -2009 Comprehensive Annual Financial Report by Harris, Cotherman, Jones, Price and Associates (Report Under Separate Cover) 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no .separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 3 10 A. Approval of Minutes 3/3/10 Joint Workshop 10.053 B. Accept 2009 CRA Annual Report (Administrative Services Transmittal, 11 29 Report) 8. COMMITTEE REPORTS APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 9. PUBLIC HEARINGS None 10. UNFINISHED BUSINESS 10.054 A. Boys Girls Club Basketball Court Request (City Manager Transmittal, 31 35 Agreement Excerpt, drawings) 11. PUBLIC INPUT Public input procedures are on the back of the agenda. A sheet is available on a table at the back of the chambers for people to sign prior to meetings. Signing is not mandatory and individuals who raise their hands will be recognized. If the Council fails to reach this item during a meeting, only those people who have signed prior to the meeting will have their item carried forward to the next regular meeting. 12. NEW BUSINESS 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. Council Member Wolff B. Council Member Wright C. Mayor Gillmor D. Vice Mayor Hill E. Council Member Coy 17. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are Aired Live on Comcast Channel 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetinqs: April 14, 2010 Workshop 6:30 pm April 28, 2010 Regular Meeting 6:30 pm May 12, 2010 Regular Meeting 6:30 pm May 26, 2010 Regular Meeting 6:30 pm PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R -09 -45 Regular City.Council Meetings Public input is ALLOWED under the headings: Consent Agenda Public Hearings Unfinished Business New Business Public Input Public input is NOT ALLOWED under the headings: Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); City Council Matters Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES, however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. Wberean, Wtjerean, Wberea n, berm, Oren, Berea n, a i= roctamation Boys Girls Club Week March 21-27, 2010 the young people of Sebastian, Florida are tomorrow's leaders; and many such young people need professional youth services to help them cope with a wide range of social and financial hardships; and the Boys and Girls Clubs of Indian River County provide services to more than 2,000 young people at its current three clubhouses and through its Youth Volunteer Corps program annually; and the Boys and Girls Clubs of Indian River County is at the forefront of efforts in providing our young people with positive self-identity, educational, employment, social, emotional and cultural competencies, community involvement, health and well being and moral compass; and the Boys and Girls Clubs of Indian River County helps ensure that our young people keep off the street, offering them a safe and supportive place to go and providing them with quality programs; and the Boys and Girls Clubs of Indian River County will celebrate National Boys and Girls Club Week, 2010 along with some 4,000 Clubs and more than 4,000,000 young people nationwide. Now, therefore, be it Proclaimed by the City of Sebastian that March 21 2010 is Boys and Girls Club Week in Sebastian, Florida and call on all citizens to join with us in recognizing and commending the Boys and Girls Club organizations in our state for providing comprehensive, effective services to the young people in our communities. 01Y OF HOME OF PELICAN ISLAND Signed this 24th day of March, 2010. Richard H. Gillmor, Mayor 1. Mayor Gillmor called the joint workshop to order at 4:00 p.m. 2. The Pledge of Allegiance was recited. Roll Call CITY COUNCIL AND CITIZEN'S BUDGET REVIEW COMMITTEE WORKSHOP MINUTES 4:00 P.M. WEDNESDAY MARCH 3, 2010 CITY HALL, 1225 MAIN STREET City Council Present: Mayor Richard H. Gillmor Council Member Andrea Coy Council Member Eugene Wolff Council Member Don Wright City Council Absent: Vice -Mayor Jim Hill (excused) CITY 0f HOME OF PELICAN ISLAND Staff Present: City Manager, Al Minner Deputy City Clerk, Jeanette Williams Administrative Services Director, Deb Krueger Finance Director, Ken Killgore Police Chief, Michelle Morris MIS Senior Systems Analyst, Barbara Brooke -Reese Citizen Budget Review Advisory Committee Present: Ed Herlihy Jerry Klenck Christine Vicars Edward Kroah Citizen Budget Review Advisory Committee Absent: Adrina Davis Harry Marshall (excused) Brad White Joint Workshop between City Council Citizens Budget Review Advisory Committee March 3, 2010 Page Two 4. Introduction of Ken Small, Department of Financial Services, Florida League of Cities by the City Manager The City Manager said the purpose of the workshop was to further the City's attempt at transparency, plan more review time of the budget, and in these difficult financial times, know that we are doing the best that we can with our funds. He introduced Ken Small, Florida League of Cities, Technical Service Manager, to help enhance the FY10/11 budget. He said staff spent the early part of the day with Mr. Small reviewing legislation and the City's reve u DR A 5. Comments by Ken Small on Revenue Enhancement Ken Small said he has been in local government for 35 years, was at the fOr ont with Florida's first property tax crisis in 1980 when the homestead ex q w s increased to $25,000; and was recruited by the executive direc`tor.of a londa League of Cities in 1984 to be the finance and tax expert where he lobbied the legislature for 13 sessions and remains a senior advisor. Mr. Small said he and staff spent about seven hours going through a variety of areas to look for revenue diversification outside of property tax and ended up with about five options that Council may or may not choose to go with. Five Diversification Options 1) He said they reviewed the County's interlocal agreement to provide water and sewer and didn't see anything to preclude requiring the City and the County to enter into a franchise agreement to regulate the County's use of the City's rights -of -way for the utility. He said a rough estimate of a 6% franchise fee could bring in $180,000. Mr. Wright asked if the 5 or 6% would be charged back to residents. Mr. Small replied it would and collection would be negotiated by the City and built into customer's bill. 2) He said the next enhancement could be the mandatory collection of solid waste. He noted folks find other ways of disposing of their trash if it is optional and a 6% franchise fee bring in about $120,000. Joint Workshop between City Council Citizens Budget Review Advisory Committee March 3, 2010 Page Three 3) An easy enhancement he recommended was finding a way to see if all of the liquefied petroleum companies are remitting the required 10% liquefied petroleum storage tax to the City. He said one or two of the larger companies could identify who is paying so it is an even playing field. 4) He said there are a number of services that cities provide to citizens where the fee isn't recovered to pay the cost and these would be called user fees. In response to Mayor Gillmor, Mr. Small said an example would be public records requests outside of the City Clerk's office such as the Police Department. He said researching what someone asks for could take hours which should be recovered since that staff member is taken awa om their regular duties. D The City Manager said staff has considered site plan review user fees which would defer some of the cost of development and protect the tax base. He cautioned that while the City is encouraging commercial development, the City may not want to implement that two -edged sword. Ms. Small said in the growth management area there are several areas where you can recover cost with user based services. He said it has been his experience that one of the first questions elected officials ask is, "What does everyone else charge He responds that because we don't know when or how that body established the user fee, he recommends a policy decision be made to recover full cost or only certain areas of a user based service. 5) He said many years ago, he managed to get the legislature to amend some of the environment provisions of the Dept. of Environmental Protection and water management districts so that if cities that met certain criteria indicating that they were below average on their financial abilities, they could qualify for reduced fees with a cap of $100.00 per permit. He said one threshold is called the per capita taxable value and if the city is below state average, which he found to be true for Sebastian, the City could qualify. Property Tax in the Biq Picture Mr. Small said cities do not have a lot of options available to run local government and in the big picture, there are four taxes they can levy and the Constitution provides for the property tax up to 10 mils. Joint Workshop between City Council Citizens Budget Review Advisory Committee March 3, 2010 Page Four He continued to say through general law, the legislature has allowed three additional taxes: the municipal utility service tax which is also known as the public service tax on electricity /metered and bottled gas /water service (10 the local business tax; and the communications services tax (5.22 which is primarily on entertainment and convenience. 4:40 pm In response to Mr. Wright, Mr. Small said the Dept. of Revenue collects the communications tax for the City and disburses it back to the City by wire or check. DRAFT Mr. Herlihy asked where the cable franchise fee is. Mr. Small said it disappeared in 2001 when the administration of the communication and cable taxes became difficult resulting in the 5.22% communications services tax c(rrnpromise. Mr. Wright asked how the companies determine the split of money throughout the cities. Mr. Small said a company out of Texas called Geotax identifies street addresses in segments. Mr. Wright said the election and property tax offices have problems determining who lives where and he asked if they use Geotax system. Mr. Small said they do not; it was created for the communications services tax. Mr. Wright said if the system is that good, he asked why the other agencies don't use that system. Ms. Coy said she was sure it was proprietary. Mr. Small said over the years, he has tried to make sure cities received their share with this system and it was transferable to collect the fire and insurance premium tax for pension monies. The City Manager pointed out if the data base was based on address but someone made a call in Orlando, Orlando's services were impacted. Mr. Small said it was based on the billing address location. Home Rule Revenues Mr. Small said home rule revenues include special assessments, franchise fees, impact fees, water /sewer fees, and building permit fees. Miscellaneous Mr. Small said fines and forfeitures, except for criminal traffic fines, would be available. He noted criminal fines go to the state. Joint Workshop between City Council Citizens Budget Review Advisory Committee March 3, 2010 Page Five State Shared Revenues Mr. Small said cities receive two state shared revenues: 1/2 sales tax and municipal revenue sharing, noting they are formula based and tied to the population so cities must annex and grow to collect more. He said there is a small local option gas tax which Indian River County has levied for fifteen years whose default formula favors the County. Mayor Gillmor asked what other formulas the City could institute. Mr. Small replied that the formulas are directed by interlocal agreements. Mayor Gillmor pointed out that both the cities in the county and the county have to agree so revenues are slim. Mr. Small said some agencies are using a new local option sales tax paying for fire /rescue. He also said there are local option motor fuel tax options that the counties can levy without referendum and share by agreement based on population, and land miles maintained. He said the remaining revenue enhancements are small miscellaneous rents, royalties, contributions, and donations. There were no questions. Property Tax in the Smaller Picture DRAFT Mr. Small said when he looks at cities in the average; Sebastian raises $3.6 M and change, with a tax base of $1.162 B. He takes the per capita tax value which is the tax base and divides it by the permanent population. He said Sebastian's value is $57,500 and the average city per capita taxable value is $94,000 which includes some very wealthy cities. He noted Sebastian's value is well below the average so the City has a harder time levying a millage rate to raise an equal amount of money. He said the per capita taxes levied, which is the $3.6 M divided by population, shows $193 per capita for Sebastian, and the state average is $442, so Sebastian is way below the average on per capita taxes levied. Mr. Small said Sebastian's millage rate is 3.3456 and the state average is around 4 mills so Sebastian is below average on millage rate, and the two factors together bring Sebastian well below average. DRAFT Joint Workshop between City Council Citizens Budget Review Advisory Committee March 3, 2010 Page Six 5:03 pm Mr. Wright asked what the low levy tells him about the City. Mr. Small said Sebastian is a low -cost city and he noted that a national survey reports that ad valorem taxes are the most unpopular tax, but it is the only tax individuals can write off on their federal taxes. He said when looking at the variety of revenue options, a franchise fee will pick up $180,000 where 1/10 of a mill raises $125,000 with no negotiation or battles. The City Manager summed up in one sentence that there is a lot of good laced with one bad thing; and the indicators show Sebastian is progressive, not over burdening residents, doesn't have a lot of diversity, but there aren't a lot of places to generate the revenue. He said the diversification reviewed earlier in the day, such as a water franchise fee or mandatory trash pickup are hidden taxes and we've come to the crossing point to decide on fighting for a County water franchise fee, noting it will be a fight with the County and an additional charge to the residents or do they start looking at services, employees, or other hidden taxes. Handouts Mr. Small passed out a handout (see attached) depicting FY08 /09 and FY09 /10 scenarios of municipalities in the aggregate indicating cities bought In a Spl um $200 M more than prior fiscal year He said the legislature s$t gLmaxinium rate to be levied with a simply majority vote with a 2/3 override or a unanimous override to go to a higher rate. He said if every city had levied the maximum rate allowed with a simple majority vote, they would have raised $592,047,912 more than they did, so the cities shorted themselves in the aggregate. He said Sebastian's rolled -back rate was 3.8 mills, and 3.3456 mills was levied, and the legislature provided for an additional 2.5% so Sebastian could charge 3.92 mills, so Council levied a very low rate. His second handout depicted how many cities and counties were below the simple majority vote. (see attached) Mr. Small said he liked to use a property tax comparison of what 1 mill will raise and compare that to a revenue source or a departmental cost. He said by far police departments are the most significant and expensive departments to operate and when you take Sebastian's $4.6 M Police Department budget, noting that 1.25 mills is equivalent to $1.25 M; the Police Department is costing 3.856 mills which is below the property tax millage so what is spent doesn't even cover the cost of the Police Department. Mr. Small said in aggregate terms; when you take the total amount of property taxes, the police departments consume about 68% on average, and Sebastian is at 110 Joint Workshop between City Council Citizens Budget Review Advisory Committee March 3, 2010 Page Seven The City Manager said even though the general statistic showing police departments are 68% of the budget, when we compare officers per capita and costs per capita for our size, we are significantly under average. He said public safety is his number one priority and this shows Sebastian is doing it for less. Mr. Small said in his dealings with the legislature, they have always said any tax is too much. He cited one of his handouts listing Florida as the 47 state taxing 7.4% of an individual's personal income; and Florida is the 5 best state for business tax. DRAFT Closing Mr. Small said when he looked at various operating sides earlier in the day with staff he was impressed with the number of employees that Sebastian has to provide services. He noted the tax per capita is very low, the reserve levels are not out of whack; he said the reserves are fair but the City might want them to be higher in case of a natural disaster; and the long range plans and goals are excellent. Mr. Small said he graduated in governmental economics, and he keeps up with daily indicators and for the future, he is very sure the next two years' tax base will be in the negative. He explained the Property Appraiser is working on sales that happened 3 -8 months ago, and since then median sales price has been falling month to month so it is documented that real estate has been falling. The sales occurring now for the next nine months will be the basis for FY11/12 tax roll. He said there are a lot of indications that a lot of commercial loans are resetting at a higher interest rate which make commercial foreclosures; and if this goes beyond January 1, 2011, it will affect year three from now. He said Sebastian's ad valorem is 42% of general fund so there is a strong indicator that will affect the next two years. He noted the legislature is in session and Senator Haridopolos has filed a piece of legislation called the Taxpayer A Bill Of Rights (TABOR) which strongly limits the growth of municipal budgets by requiring a referendum to exceed the cap and announcing the duration of the increase so the cost of special elections will have to be considered. He said the cap is inflation plus the increase of population. He said there are so many things that people expect government to do when things go wrong, the TABOR cap will prevent many overrides. Joint Workshop between City Council Citizens Budget Review Advisory Committee March 3, 2010 Page Eight Red Light Cameras He said several class action lawsuits have been filed in addition to a house /senate bill that will eliminate the lawsuits. He said language in the bill provides that half of the $150 ticket will go to the state and the other half plus the expenses go to the municipality. Mayor Gillmor said this was talked about at the Treasure Council of Local Governments where they discussed that a policeman must be involved for a red light ticket to be legal. 6. Questions and Comments Mr. Klenck said he is confused as one tax can only be spent for one thing and another spent on another thing, he asked if all taxes were taxes. Mr. Small replied there are no restrictions for the property tax, utility tax, communication services tax, and that local business tax can be spent on any lawful purpose. He further explained, per state law gas taxes can only be spent on transportation related expenditures; and the insurance premium tax is extremely limited. Mr. Klenck asked what happens if it isn't spent. Mr. Small said it is sent back. Mr. Small said the 1¢ local option tax ($2.5 M) is specified to infrastructure as specified in F.S.212.55. Mr. Small said the one other municipal revenue sharing item is a penny state- wide gas tax which can also only be used for transportation related purposes. Mr. Wright asked what economic projections are going on at the state level and how they will impact the City. Mr. Small said he felt the state economists were over optimistic, he doesn't think things will pick up in the third quarter, the legislature will go to the rolled -back rate for schools, sales tax probably will not improve, and although unemployment has improved, he doesn't see people buying new cars and houses by the third quarter of this year. He said the state will make great decreases in their budget, cutting services, and he didn't know how they plan to deal with the lack of revenue for prison populations and Medicaid. He said he is concerned with how much the state will try to put on city and county governments. 7 Being no further business, Mayor Gillmor adjourned the workshop meeting at 5:55 p.m. Approved at the March 24, 2010 Regular City Council meeting. DRAFT HOME OF PELICAN ISLAND City Council Agenda Item Subject: Annual Sebastian CRA Report for the Fiscal Year Ending September 30, 2009 Approved for Submittal by: City Manager Al Minner Agenda No. Department Origin: Administrative Services `1 City Attorney: City Clerk: Date Submitted: March 10, 2009 For Agenda of: March 2., 2009 Exhibits: Annual Sebastian CRA Report SUMMARY Florida Statutes require the Community Redevelopment Agency to file a report of activities to the primary government by March 31 of each year and publish in the newspaper a notice of availability of the report. The annual Sebastian Community Redevelopment Agency report of activities for the fiscal year ending September 30, 2009 was prepared by the Finance Director and is scheduled to be accepted by the Community Redevelopment Agency prior to the City Council Meeting. Following acceptance by the City Council, the City Clerk will publish in the newspaper a notice of the Report's availability. RECOMMENDED ACTION Accept the Annual Sebastian CRA Report. 1 1 SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ANNUAL REPORT Under Chapter 163.356(3)(C) C11Y OF HOME OF PELICAN ISLAND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 I SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ANNUAL REPORT TABLE OF CONTENTS Letter of Transmittal List of Principal Officials ii History 1 Exhibit I Sebastian CRA Boundary Accomplishments 3 FY 2009 Sebastian CRA Activities 3 Tax Increment Revenues 4 Exhibit II Operating Millage Rates in Redevelopment Area 5 Exhibit III Taxable Value in Redevelopment Area 6 Exhibit IV Tax Increment Revenue 7 Financial Statements 8 Balance Sheet 9 Statement of Revenues, Expenditures, and Changes in Fund Balances 10 Budget and Actual 11 I March 10, 2009 Sebastian Community Redevelopment Agency Board Chairman and Members City of Sebastian, Florida Dear Board Members: We are pleased to submit the Annual Activity Report of the Sebastian Community Redevelopment Agency for the fiscal year ended September 30, 2009. Section 163.356(8)(C), Florida Statutes, requires each CRA to file with its governing body, on or before March 31 each year, a report of its activities for the proceeding fiscal year, which report shall include a complete financial statement setting forth its assets, liabilities, income, and operating expenses as of the end of such fiscal year. In addition to meeting this legal requirement, the report provides additional information concerning the benefits afforded by the agency to other jurisdictions and citizenry in general. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the management of the City. We believe the data, as presented, is accurate in all material respects, and that all disclosures necessary to enable the reader to gain an understanding of the Sebastian CRA's operation and financial activity have been included. Respectfully submitted, Kenneth W. Killgore Finance Director CRYOF HOME OF PELICAN ISLAND 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589 -5330 FAX (772) 589 -5570 i Chairman Richard H. Gillmor Board Member Jim Hill Board Member Andrea B. Coy Board Member Eugene Wolff Board Member Don Wright LIST OF PRINCIPAL OFFICIALS September 30, 2009 ii History of the Sebastian Community Redevelopment Agency (Sebastian CRA) The Sebastian Community Redevelopment Agency (Sebastian CRA) was created in 1995 by the City of Sebastian City Council under Chapter 163, Part III of the Florida Statutes. The original Sebastian CRA includes an area generally east of the FEC Railroad right -of -way to the eastern City limits The Sebastian CRA was established to ensure that the downtown and surrounding vicinity would develop with a coherent community vision, and to encourage reinvestment throughout the CRA. The area later was expanded in 2003 to include the Sebastian Boulevard "Triangle" area west of the FEC Railroad right -of -way. The total Sebastian CRA area is 299 acres excluding road rights of -way (Exhibit 1). The governing body of the, Sebastian CRA is the Sebastian City Council. The Board is comprised of five (5) members. Under the State Statutes and the City ordinances, the Sebastian CRA has substantial powers and authority within the Sebastian CRA area. These include the power to make and execute contracts, to acquire and dispose property, to approve development plans, to implement a program of voluntary or compulsory rehabilitation of buildings, to mortgage its property, to borrow and invest money, and to apply for and accept grants and contributions. The major funding source for the Sebastian CRA is tax increment revenue. Tax increment revenue is the increase in ad valorem tax attributed to the increase in the assessed value over a `base year" for various jurisdictions in the redevelopment area. The jurisdictions remitting tax increment revenue to the Sebastian CRA are the City of Sebastian and the Indian River County Board of County Commissioners. After the establishment of the Sebastian CRA in 1995, the City established the Redevelopment Trust Fund and the base year for tax increment revenues as well as adopted the 1995 Community Redevelopment Plan. The boundary was later expanded to include the adjacent Sebastian Boulevard "Triangle" area in 2003, and the redevelopment plan was also modified by the Iler Planning Group on behalf of the Sebastian CRA. The 2003 plan basically unifies the 1995 Sebastian CRA boundary and the expansion area as one cohesive CRA, and presents conceptual district recommendations, potential policy amendments, and capital improvements intended to meet the City's redevelopment goals. 1 >,\X ,Gatew Areawide Recommendations 1. Retain 2-3 story maximum building height. 2. Modify community design guidelines to reinforce "Old Florida Fishing Village" design theme. 3. Future study to further address parking needs in the CRA. Capital Improvements 1. Riverview Park improvements. 2. Streetscape improvements to 11S-1, Riverside Drive, and Sebastian Boulevard (east and westbound). 3. Reconfigure boat trailer parking. Boulefard TrianOCAPO'n 4. Develop a stormwater park. pr-imirt CROW Kimley-Hom and Associates, Inc. •IWNIMIOr Nadavnilee■IU.R. Gateway Treatment 4, t t jt tit r i 7177 ri r Gateway Treatment Redevelopment Plan Summary Map City of Sebastian CRA Figure 1 Riverside Drive Streetscapes and Pocket Parks Legend CRA Boundary sosic r.ew Main Street 0 400 400 manonimo Activity Center SE /10.411 Or PILICAt4 ISLAND US 1 Streetscape Enhancements and "Build to Street" Riverview Park Activity Center Potential CRA Expansion to prove tverview Park Accomplishments of the Sebastian Community Redevelopment Agency (Sebastian CRA) Since the establishment of the original Sebastian CRA in 1995, numerous projects have been accomplished. Accomplishments are as follows: Provided annual funding support to festivities such as Riverfront Christmas decorations, Clam Bake festival, fine art festival, concert in the park, and Pelican Island celebration since the year 2000. Completed Riverview Park Phase I, boat dock, landscaping, and shoreline stabilization project in 2001. Developed community redevelopment master plan in 2003. Completed Jackson Street extension, sidewalk, and street light project in 2004. Completed improvements to the Yacht Club. Completed construction on the Indian River Drive/Main Street project. Established a Facade, Sign and Landscaping matching grant program. Received contribution from the Clambake Foundation and provided the balance of funding for the Flag Pole project, which enhanced the view at the western entrance to the CRA area. Designed three billboard advertisements and rented billboards on Highway I -95. Contributed $20,000 to a film production about the story of Pelican Island. Approved the construction of information boards at Riverview Park and at the Park at Indian River Drive/Main Street. FY 2009 Sebastian CRA Activities The Sebastian CRA is treated as a special revenue fund of the City. An independent financial audit by an external CPA firm has been accomplished annually to be in compliance with Section 163.387(8), Florida Statutes. An annual budget is also adopted by the Sebastian CRA Board to be in compliance with Section 189.418(3). Major activities and accomplishments of the Sebastian CRA in 2009 include: Provided funding for concert in the park events and the fine art festival. Provided funding for Holiday decorations. Awarded three grants for the facade, sign, and landscape grant program to help business, in the Sebastian CRA district, to improve the aesthetics of their properties and buildings. Contributed $20,000 to a film production about the story of Pelican Island. Completed the Main Street/Indian River Drive intersection improvement project. Completed the Flag Pole project to enhance the western entrance to the CRA area. Constructed information boards at both Riverview Park and the Indian River Drive/Main Street Park. Designed three billboard advertisements and rented billboards on Highway I -95. 3 Tax Increment Revenue 4 The tax increment revenue is determined annually as amount of ad valorem taxes levied each year by each CRA on taxable real property contained within the re entities: Florida Inland Navig Indian River County Mosq Indian River County Hospital School District, and associated General Oblig Indian River County Land Acquisition Emergency Services Depen St. Johns River Water M Sebastian Inlet Tax and (b) the amount of ad valorem taxes which would tax is levied each year by the taxing authority, exclusi Florida Inland Navig Indian River County Mosq Indian River County Hospital School District, and associated General Obligation Debt funded by ad valorem taxes Indian River County Land Acquisition and General obligation Debt Emergency Services Depen ent Taxing District St. Johns River Water M agement District Sebastian Inlet Tax g District 95 percent of the difference between: (a) the axing authority contributing to the Sebastian evelopment area, exclusive of the following tion District to Control District I aintenance District ion Debt funded by ad valorem taxes and General Obligation Debt ent Taxing District agement District g District have been generated by the rate at which the e of the following entities: tion District to Control District Maintenance District upon the total of the assessed value of the taxable re 1 property in the community redevelopment area as shown on the assessment roll used by each t ing authority prior to March 22, 1995, the effective date of the ordinance creating the Redevelop ent Trust Fund. Indian River County Board of County Commissioners and the City of Sebastian currently make tax increment payments into the Sebastian CRA Trust Fund. The actual implementation of the tax increment financing was delayed until FY 2001. The City's millage rate has decreased from $5.00 per $1,000 in FY 2001 to $3.3456 per $1,000 in FY 2009. The millage for Indian River County has been decreased from $4.1014 per $1,000 in FY 2001 to $3.0689 per $1,000 in FY 2009. The millage rates from 2001 through 2009 are presented in Exhibit II below. Exhibit II Sebastian Community Redevelopment Agency Operating Millage Rates in Redevelopment Area Indian City River of Fiscal Year County Sebastian 2001 4.1014 5.0000 2002 4.0501 4.5904 2003 3.8729 4.5904 2004 3.8377 4.5904 2005 3.6233 4.5904 2006 3.5204 3.9325 2007 3.1914 3.0519 2008 3.0202 2.9917 2009 3.0689 3.3456 10.0000 8.0000 6.0000 4.0000 2.0000 0.0000 Total Tax Increment Millage Rate 2001 2002 2003 2004 2005 2006 2007 2008 2009 Fiscal Year Source: City of Sebastian Finance Department 5 Total Millage Rate 9.1014 8.6405 8.4633 8.4281 8.2137 7.4529 6.2433 6.0119 6.4145 The taxable value of real property in the redevelopme t area has risen significantly during the same period. In FY 2001 the total taxable value of the rede elopment area was $45.8 million. Compared to FY 2009 total taxable value of $127.7 million, the taxable value of the redevelopment area has increased by 179 Although a 22.28% decrease was xperienced in 2008, a 18.97% increase from the 2008 level was experienced for 2009. The taxable values in redevelopment area from 2001 through 2009 are presented in Exhibit III below. Exhibit III Sebastian Community Redevel i pment Agency Taxable Value in Redevelo s ment Area Change in Fiscal Taxable Base Year Incremental Incremental Year Value Value Value Value 2001 $45,834,920 $34,959,870 $10,875,050 2002 58,263,740 34,959,870 23,303,870 114.29% 2003 58,844,190 34,959,870 23,884,320 2.49% 2004 66,307,980 34,959,870 31,348,110 31.25% 2005 (1) 78,424,554 41,561,980 36,862,574 17.59% 2006 (1) 89,418,550 41,561,980 47,856,570 29.82% 2007 (1) 134,755,060 41,561,980 93,193,080 94.73% 2008 (1) 113,994,150 41,561,980 72,432,170 22.28% 2009 (1) 127,735,740 41,561,980 86,173,760 18.97% Source: City of Sebastian Administrative Services Dep 6 100.0 80.0 0 60.0 0 c 40.0 0 20.0 2 0.0 Taxable Value 2001 2002 2003 2004 2005 2006 2007 2008 2009 (1) (1) (1) (1) Fiscal Year (1) (1) The taxable and base year values include th triangle area, which was added in the redevelopment area in 2003. ent Based on the millage rates and the significant increases in taxable values, the tax increment revenue has risen dramatically during the same period. In 2001, the total tax increment revenue was $94,029. In 2009, the tax increment revenue has increased to $525,124, which is a 4.3% increase from the 2008 level. The tax increment revenues for the redevelopment area for the Fiscal Year 2001 through 2009 are presented in Exhibit IV below. Fiscal Year 2001 2002 2003 2004 2005 (1) 2006 (1) 2007 (1) 2008 (1) 2009 (1) Exhibit IV Sebastian Community Redevelopment Agency Tax Increment Revenue Indian River County $42,373 89,664 87,877 114,289 126,886 160,051 282,546 252,885 251,236 7 City of Sebastian $51,656 101,625 104,157 136,705 160,753 178,786 270,195 250,499 273,888 Source: City of Sebastian Administrative Services Department Total $94,029 191,289 192,034 250,994 287,639 338,837 552,741 503,384 525,124 $600, 000 $500,000 $400,000 $300,000 $200, 000 $100,000 $0 Tax Increment Revenue I M I III III III III IIIIII III III I 2001 2002 2003 2004 2005 2006 2007 2008 2009 (1) (1) (1) (1) (1) Fiscal Year (1) The revenues include the triangle area, which was added in the redevelopment area in 2003. Financial Statements The Sebastian CRA is considered a blended compone in the City's annual financial audit. In order to meet Statutes, which requires the CRA to provide for annu Sebastian CRA has been treated as a major fund of herein are unaudited statements of the Sebastian CRA. Comprehensive Annual Financial Report (CAFR) for may be obtained in the City Clerk's office 1225 http://www/cityofsebastian.org. 8 t unit of the City and therefore it is included requirement of Section 163.387(8), Florida :1 audit of the redevelopment trust fund, the the City. The financial statements included udited statements are included in the City's e fiscal year ending September 30, 2009 and ain Street, Sebastian, Florida or online at Sebastian Community Redevelopment Agency, Florida Balance Sheet September 30, 2009 Unaudited ASSETS Cash and cash equivalents 609,416 Investments 375,251 Interest receivable 6 Total assets 984,673 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable 35 Total liabilities 35 Fund balances: Unreserved: Undesignated 984,638 Total fund balance 984,638 Total liabilities and fund balance 984,673 9 Sebastian Community Redevelopment Agency, Florida Statement of Revenues, Expenditures, and Changes in Fund Balances For the Year Ended September 30, 2009 Unaudited REVENUES: Taxes: Property 525,124 Investment earnings 1,990 Total revenues 527,114 EXPENDITURES: Current: Economic environment 167,470 Total expenditures 167,470 Excess (deficiency) of revenues over (under) expenditures 359,644 OTHER FINANCING USES: Transfers in 668,590 Transfers out (60,000) Total other financing uses 608,590 Net changes in fund balance 968,234 Fund balance beginning 16,404 Fund balance ending 984,638 10 Sebastian Community Redevelopment Agency, Florida Schedule of Revenue, Expenditures, and Changes in Fund Balances Budget and Actual For the Year Ended September 30, 2009 Unaudited Actual Variance with Budget Amounts Amounts on Final Budget a Budgetary Positive Original Final Basis (Negative) REVENUES: Taxes: Property 528,092 528,092 525,124 (2,968) Investment earnings 26,000 26,000 1,990 (24,010) Total revenues 554,092 554,092 527,114 (26,978) EXPENDITURES: Current: Economic environment 123,100 188,100 167,470 20,630 Total expenditures 123,100 188,100 167,470 20,630 Excess (deficiency) of revenues over (under) expenditures OTHER FINANCING USES Transfers in 45,000 668,590 623,590 Transfers out (60,000) (60,000) (60,000) Total other financing (uses) (60,000) (15,000) 608,590 623,590 Net changes in fund balances 430,992 365,992 359,644 (6,348) 370,992 350,992 968,234 617,242 Fund balances beginning 16,404 16,404 16,404 Fund balances ending 387,396 367,396 984,638 617,242 11 I Subject: Boys Girls Club Basketball Court Roofing Request Ap v: Submittal by: 7 Agenda No. /0. Department Origin: City Manager City Attorney: City Clerk: Date Submitted: 18 Mar 10 I Mi e City Manager Exhibits: HOME OF PELICAN ISLAND AGENDA TRANSMITTAL SUMMARY For some time now, the Boys and Girls Club (B &G) has sought to construct a basketball court behind their facility at the City Hall campus on 1225 Main Street. Their proposal is to install a regulation sized court with a metal roof. Obviously the roof will keep sun and rain off the court to provide a facility that is more conducive to playing year- round. The B &G would like to move forward with the project and has approximately $135,000 earmarked for construction. Per Article XII of the B &G lease, any modification to the leased property requires written approval of the City. This written approval is separate and apart from any regulatory permitting or site plan review process that may be required to build the actual facility. The Office of the City Manager has been in contact with Jay McNamara, Chairman and Ronnie Hewett, General Manager of the B &G regarding this issue. The only concern this office has with regard to the project is keeping the proposed court roofing similar to the aesthetic quality of the other facilities on the City Hall Campus. To that end, I have requested that the B &G consider a tile roof on the facility. However, that option will increase the B &G cost by approximately $50,000. Before Council is the task to provide authority to modify the site. In this effort, four concepts have been discussed with the B &G. These concepts are as follows: 1. Build the court without a roof. 2. Build the court with the proposed metal roof. 3. Build the court with a tile roof. 4. Build a court with a removable canvas screening. In response to these options, I believe the following fairly represents the B &G positions. B &G would like to avoid option #1. B &G stands ready to execute Option #2 at their cost. B &G will proceed with Option #3, but have requested that the City contribute $50,000 to the cost of the project for the architectural embellishment of the facility. Option #4 has been rejected by B &G for maintenance and no significant cost savings over options #1 or #2. The action required by Council is to grant a site modification, allowing B &G to move forward in their permitting and construction plans. 2. If said damage involves an insubstantial portion of the Premises, elect not to repair the damages to the Premises and continue in the Lease. 3. If said damage involves a substantial portion of the Premises, elect not to repair the damages to the Premises and terminate the Lease. (a) In the event the Tenant elects to repair and/or replace the building and other improvements on the Premises, the Landlord shall have no claims against any insurance proceeds paid to the Tenant on account of such damage and/or destruction. Provided, however, that all repaired and/or replaced building and other improvements are repaired/replaced in a manner equal to or better than the building/improvement being repaired or replaced. (b) In the event the Tenant, under its option, elects not to repair and/or replace the building and improvements upon the Premises, the Landlord shall be entitled to such portion of any insurance proceeds equal to its good -faith estimate of the cost to remove all remaining portions of the damaged or destroyed building and improvements and all rubble or debris resulting from said casualty. Landlord shall be entitled to said amounts even if it decides to rehabilitate the improvements. Any remaining proceeds shall be the sole property of Tenant. XII. ALTERATIONS Lessee shall not make or permit any other person, excepting Lessee's employees, agents, servants and contractors, to make alterations to the Premises without the prior written consent of Landlord. Should Landlord consent to the making of any alterations to the Premises by Lessee, the alterations shall be made at the sole cost and expense of Lessee by a contractor or other person selected by Lessee and approved in writing before work commences by Landlord. Any and all alterations, additions, or improvements made to the Premises shall on expiration or sooner termination of this lease become the property of Landlord and remain on the Premises. XJR INSPECTION BY LANDLORD Lessee shall permit Landlord or Landlord's agents, representatives, or employees to enter the Premises at all reasonable times for the purpose of inspecting the Premises to determine whether Lessee is complying with the terms of this lease and for the purpose of doing other lawful acts that may be necessary to protect Landlord's interest in the Premises under this lease. XIV. ACTS CONSTITUTING BREACHES BY LESSEE Lessee shall be guilty of a material default and breach of this lease should: (a) Lessee default in the performance of or breach any provision, covenant, or condition of this lease and such default or breach is not cured within thirty days after written notice thereof is given by Landlord to Lessee; or (b) Lessee breach this lease and abandon the Premises before expiration of the term. XV. LANDLORD'S REMEDIES FOR LESSEE'S DEFAULT Should Lessee be guilty of a material default and breach of this lease as defined in this lease Landlord, in addition to any other remedies given Landlord by law or equity, may terminate Lessee's right to possession of the Premises and recover and regain possession of the Premises in the manner provided by the laws of the State of Florida. 2. If said damage in damages to the Pi 3. If said damage u damages to the Pi (a) In the even improvements on the Pre: paid to the Tenant on ac repaired and/or replaced equal to or better than the (b) In the event building and improvemen any insurance proceeds portions of the damage resulting from said casu rehabilitate the improvem rA11a4 oP e>f Lease Zit Ac rceaato as. A PPi15 4-0 Re me4t;: lh s, elect not to repair the elect not to repair the the building and other t any insurance proceeds )vided, however, that all d/replaced in a manner ed. repair and /or replace the 'titled to such portion of to remove all remaining Ind all rubble or debris ❑ts even if it decides to roperty of Tenant. XIL ALTERATIONS Lessee shall not make or permit any other person, excepting Lessee's employees, agents, servants and contractors, to make alterations to the Premises without the prior written consent of Landlord. Should Landlord consent to the making of any alterations to the Premises by Lessee, the alterations shall be made at the sole cost and expense of Lessee by a contractor or other person selected by Lessee and approved in writing before work commences by Landlord. Any and all alterations, additions, or improvements made to the Premises shall on expiration or sooner termination of this lease become the property of Landlord and remain on the Premises. XIII. INSPECTION BY LANDLORD Lessee shall permit Landlord or Landlord's agents, representatives, or employees to enter the Premises at all reasonable times for the purpose of inspecting the Premises to determine whether Lessee is complying with the terms of this lease and for the purpose of doing other lawful acts that may be necessary to protect Landlord's interest in the Premises under this lease. XIV. ACTS CONSTTTUTING BREACHES BY LESSEE Lessee shall be guilty of a material default and breach of this lease should: (a) Lessee default in the performance of or breach any provision, covenant, or condition of this lease and such default or breach is not cured within thirty days after written notice thereof is given by Landlord to Lessee; or (b) Lessee breach this lease and abandon the Premises before expiration of the term. XV. LANDLORD'S REMEDIES FOR LESSEE'S DEFAULT Should Lessee be guilty of a material default and breach of this lease as defined in this lease, Landlord, in addition to any other remedies given Landlord by law or equity, may terminate Lessee's right to possession of the Premises and recover and regain possession of the Premises in the manner provided by the laws of the State of Florida. 4' CHAIN LINK FENCE U to O t17 x to Q 836 Bougainvillea Lane lr ant Vero Beach, Florida 32963 xxivero@bellsouth.net Permitting $ 2,000.00 Surveying $ 850.00 Site work Fill 1" 270 yds @ $9.00 pr yd $ 2,430.00 Spread and Compact $1.50 yd $ 405.00 Final Grading $ 750.00 Density Test $ 400.00 Dumpsters Portalet Electricity Water $ 1,200.00 $ 225.00 $ 100.00 $ 100.00 Form, place and finish 60' x 94' slab W/10 6"x6"xl8" 2"x2" ftg caps w/bolts & Hair pins $ 42,300.00 60'x94' steel structure 22' eave and 28' center height w/6 ''/z' mansard all. four sides $ 98,831.00 308 LF 4' black vinyl chain link w/ 2-4' walk gates and 1 10' gate post core drilled and set in an epoxy material (commercial grade) $ 4,232.00 (2) goal posts, backboard w/hoops and nets $ 5,000.00 Court stripping $ 900.00 Electrical conduit, future lighting $ 2,100.00 Painting N/A Supervision $ 14,400.00 Total $176,223.00 Manager fees $ 27,000.00 Engineering fees @ $2.25 sf $ 12,690.00 Grand Total $215,913.00 ENGINEERING DESIGN / BUILD CIVIL • STRUCTURAL • FORENSIC RESIDENTIAL • COMMERCIAL 772-492-185( Fax 772-492-122; www.tfceng.con GRANT PROPOSAL NAME OF ORGANIZATION: Boys & Girls Clubs of Indian River County MISSION: To inspire and enable all young people, especially those who need us most; to re potential as productive, responsible and caring citizens. realize their fill PROJECT DETAILS: Enclosed HOW PROJECT WILL SERVE COMMUNITY The Boys & Girls Club in Sebastian has been a vital part of the community for 6 years, providin hundreds of young people, 6 to 18 years old, with quality programs that develop Citizenship, g Leadership, and Character. Our Club is operating at capacity, especially during the summer when we have to put kids on a waiting list. This new facility will enable us to not only serve more kids but will also be a valuable community resource during non -club hours when it will be available to the general public for a much needed basketball court at Friendship Park. Since it will be covered, it can also serve as a place for community events for hundreds of people. PROJECT BUDGET: $215, 913 (Breakdown Enclosed) FUNDING REQUEST: $ 253,000 OTHER FUNDING: We plan to ask the City for $50;000 and the balance will come from Campaign revenue, of which $140,000 has been designated for this project. CLAMBAKE FOUNDATION RECOGNITION: A permanent plaque will be placed on the structure listing donors and press releases with pictures will be sent to all local news media.