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HomeMy WebLinkAbout03242010None. CRY OF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MARCH 24, 2010 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Gillmor called the regular meeting to order at 6:40 p.m. 2. Rev. Ron Thomas of the Friendship Community Church gave the invocation. 3. The Pledge of Allegiance was recited. 4. ROLL CALL City Council Present: Mayor Richard H. Gillmor Vice -Mayor Jim Hill Council Member Andrea Coy Council Member Eugene Wolff Council Member Don Wright Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joe Griffin Administrative Services Director, Deb Krueger Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Deputy Police Chief, Greg Witt Police Captain, Bob Lockhart MIS Systems Analyst, Rob Messersmith 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Regular City Council Meeting March 24, 2010 Page Two 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 10.050 A. Proclamation Boys Girls Club Week March 21 -27, 2010 1 Mayor Gillmor read the proclamation and presented it to Jay Bumgarner, Director of Operations and Marcus Johnson, Youth of the Year who invited all citizens to take a tour of the Sebastian facility. 10.051 B. Presentation of Certification of Completion from Florida Institute of Government to Council Member Wright Institute for Elected Municipal Officials Mayor Gillmor presented Council Member Wright with his certificate. Mr. Wright said the Institute was an intense, valuable three -day event to help him manage the City. 10.052 C. Presentation of City of Sebastian Fiscal Year 2008 -2009 Comprehensive Annual Financial Report by Harris, Cotherman, Jones, Price and Associates (Report Under Separate Cover) Margo Lent, Senior Audit Manager, thanked Ken Killgore, Deb Krueger, and Nancy Veidt for their help with the audit process. She said they have issued a clean opinion on the City's financial statement and she was confident the Government Finance Officers Association will issue a Certificate of Achievement for Excellence in Financial Reporting for the 2009 CAFR as they did for 2008. In response to the City Manager and Ms. Coy, the Administration Services Director said they have received the award for the past nine years. Brief Announcements Ms. Coy reminded Council that the Ocean Concrete issue was coming up before the County Commission on April 20 and asked if Council wanted to remind the County of the City's opposition resolutions. Mr. Hill said he requested more information on the issue but had not received anything. Ms. Coy asked that the resolutions be placed on the April 14 agenda. Ms. Coy invited the public to the April 6 th Poetry Reading and Slideshow by Alaskan Wilderness Guide John Blue Feather at the North County Library at 7:00 p.m. Mayor Gillmor said he had the pleasure of delivering Mayor for Meals on Wheels earlier today where he met Catherine Smith who is 87 years young today. He wished her a happy birthday on behalf of Council. Mr. Wolff announced the Evaluation and Appraisal Report (EAR) Workshop to be held tomorrow night at the P Z meeting to receive public comment. The Growth Management Director said the official scoping meeting will be held on April 1 at 6 p.m., and then the EAR will come to Council on April 14 for a hearing. 2 Regular City Council Meeting March 24, 2010 Page Three Ms. Coy said the April 14 meeting is to be a workshop and the Ocean Concrete matter would not be able to be on the agenda. The City Manager said he planned to switch the workshop to April 28 as he had many items for the 14 meeting. 7 CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he /she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 3 10 A. Approval of Minutes 3/3/10 Joint Workshop 10.053 B. Accept 2009 CRA Annual Report (Administrative Services Transmittal, 11 29 Report) MOTION by Mr. Hill and SECOND by Mr. Wright to approve consent agenda items A and B passed with a unanimous voice vote of 5 -0. City Attorney noted the CRA report was before Council a second time tonight per state law. 8. COMMITTEE REPORTS APPOINTMENTS None 9. PUBLIC HEARINGS None 10. UNFINISHED BUSINESS 10.054 A. Boys Girls Club Basketball Court Request (City Manager Transmittal, 31 35 Agreement Excerpt, drawings) The City Manager said the Boys and Girls Club has requested to construct a basketball facility behind their leased property at the City Complex. He pointed out their lease states that premise modifications need to have Council approval. He said staff concern was that the building be in conformance with the buildings on the campus and asked for assurance that everyone would be comfortable with the Club's plan to have a metal roof. He outlined the four options listed in the agenda packet and added an additional option of estimating how much it would be to build our own court. He said they would need an additional $50,000 with the embellishments. He noted the Club still needs to obtain their construction design and SJRWMD permit and suggested helping them with the design concept so everyone is comfortable. Jay McNamara, Chairman, Board of Directors, said the $1.1M Club was paid for by donations and there are three buildings on the campus with attractive metal roofs. He said they have spent over $1 M in operating costs and the kids have benefited by 455,000 hours since they've opened. Regular City Council Meeting March 24, 2010 Page Four Discussion followed on possibly assisting with the design criteria, the height of the roof, enclosing the structure with fencing, looking at the court at Sebastian Elementary, and assurance that the court would be available to the public when not in use by the Boys and Girls Club. Mr. McNamara said the structure will be hidden behind the Club and the fencing is optional, but was included for security during off hours. Mr. Hill said he appreciated the Club raising $135,000 to build the court that will be an asset to the City and used by the community. He said it should be done as soon as possible, he liked the idea of using City funds to come up with a design and it made no sense to use tile on the roof. MOTION by Mr. Hill and SECOND by Mayor Gillmor to move forward and use City funds to come up with a design that will fit the Club's budget and the City's campus. Dale Simchick, Sebastian, cited the length of time the organization has been working on this and said the Club plans to match the metal roof with the gazebo on campus and urged Council to move forward with the court. Mr. Hill clarified that staff has direction to get it done. The City Manager said the lease stipulates that Council does have to give written authority to modify the improvement and it is a major site plan modification requiring P Z review. He offered that they can move forward now with the metal roof without written authority, or grant written authority. He also offered that the City can pay for the non -metal roof architectural plans, getting them through the site plan review phase, and accept P Z's recommendation or the City could spend money to get the tile roof to get them through site plan review Mr. Hill said his motion is the City Manager's first option, to get the structure built. The City Attorney said the motion should authorize the City Manager to execute appropriate written consent for the proposed construction of a basketball court with a metal roof. Mayor Gillmor reiterated his second. Ms. Coy offered to waive all permit fees. This was not agreed to by Council. Result of the roll call vote: AYES: Coy, Wolff, Wright, Gillmor, Hill NAYS: None Motion carried 11. PUBLIC INPUT None 12. NEW BUSINESS None 13. CITY ATTORNEY MATTERS None 4 Regular City Council Meeting March 24, 2010 Page Five 14. CITY MANAGER MATTERS None 15. CITY CLERK MATTERS None 16. CITY COUNCIL MATTERS A. Council Member Wolff None. B. Council Member Wright Mr. Wright said he received a letter from Ed Lamb about the windmills at the Airport. Mr. Wolff said he spoke to Mr. Lamb and it is all sorted out. The City Manager said he would get copies of his letter and the Mayor's letter to all of the Council Members. C. Mayor Gillmor Mayor Gillmor said he and the Airport Director met with Indian River State College Dean Jan Pagano and they discussed having a financial analyst paid by College stationed in the CRA District for 20 -30 hours a week, funded by the City CRA funds. He said the cost would be about $15,000 a year and the College would handle the bookkeeping. He asked to put this on April 14 CRA meeting agenda. The City Manager said he would do so. D. Vice Mayor Hill None E. Council Member Coy None 17. Being no further business, Mayor Gillmor adjourned the regular meeting at 7:28 p.m. Approved at the April 14 2010 Regular City Council meeting. Ric and H. Gillmor, Mayor ATTES Sally A. Mai., MMC City Clerk 5