HomeMy WebLinkAbout04282010WorkshopALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE www.cityofsebastian.org
See back page for public input procedures public input is limited to the items on the agenda
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. WORKSHOP ITEMS
CITY OF
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
WORKSHOP AGENDA
WEDNESDAY, APRIL 28, 2010
IMMEDIATELY FOLLOWING SPECIAL MEETING
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
10.073 A. Request from Mayor Gillmor Vision for Indian River County in 2020 for Mayors'
1 -2 Committee (4/6/10 Mayors Meeting Minutes Excerpt)
10.074 B. Discuss Capital Improvements Projects (City Manager Transmittal w /Fund
3 -9 Charts)
Recreation Impact Fee Funds
ii. Discretionary Impact Fee Funds
5. CITY COUNCIL MATTERS
6. ADJOURN
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are Aired Live on Comcast Channel 25.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS WORKSHOP WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F. S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMODAT/ON FOR THIS WORKSHOP SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Upcoming meetings:
May 12, 2010 Regular Meeting 6:30 pm
May 17, 2010 Special Meeting Gilliams Appeal Hearing 5:30 pm
May 26, 2010 Regular Meeting 6:30 pm
June 9, 2010 Regular Meeting 6:30 pm
June 23, 2010 Regular Meeting 6:30 pm
PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R -09-45
Workshops and Special Meetings
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agenda is FIVE MINUTES; however,
City Council may extend or terminate an individual's time by majority vote of Council members
present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR,
unless answering a question of a member of the City Council or City staff. Individuals shall not
address City Council after commencement of City Council deliberation on an agenda item after
public input has concluded, provided, however, the Mayor and members of City Council may
recall an individual to provide additional information or to answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not
permitted and may result in expulsion from the meeting. The Chair shall make determinations on
such remarks, subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority
vote of City Council shall overrule any decision of the Chair.
2
Indian River County Mayors' Meeting
Minutes
April 6, 2010
Page Four
Mayor Gillmor said during the County Economic Development summit he discussed
promoting the area for retirees up north who may be hesitant to retire due to collapse in
401s or retirement funds, citing this area as having the most undervalued homes in the
country.
Mayor Sawnick asked if the local Realtors' Association does something like this and
Mayor Gillmor said they do not. Mayor Dunlop said beyond the home prices, the cost of
living is much less expensive here. Mayor Gillmor said although not up yet, the website
RetireSebastian.com is being prepared for the City of Sebastian to target people thinking
about retirement. He said there are empty homes, a lot of small builders in town, and a
lot of vacant lots available.
Mayor Kenyon suggested taking a question to the County to ask what they see Indian
River County becoming in the future. He cautioned that unless we move in this direction
we'll end up being bedroom communities.
Mayor Adams said she agreed with setting a goal and a vision for what the cities
want the County to look like and taking it to the Commission. Mayor Dunlop
suggested that two or three of this group could meet with individual members of the
County Commission once we come up with something. Mayor Sawnick said each month
he and the Vero Beach City Manager meet with Joe Baird and Commissioner O'Bryan
on various issues of concern and he could bring up these issues at his next meeting at
the end of this month. He suggested each Mayor set up his or her own monthly meeting.
Mayor Kenyon said anything the group comes up with will be challenged, noting that
being a good elected official means sticking your neck out and doing what you believe is
right.
Mayor Dunlop suggested each member create his or her own vision, e-mail it to
each other, and then all members can review them to come up with a vision for the
group. Mayor Kenyon said one person should take the responsibility for writing it
up.
Mayor Gillmor suggested we look forward to 2020 and write what we would like
our cities or our county to look like at that time, envision what we'd like to see,
and then work backward and decide what decisions will need to be made to
achieve that vision. Mayor Dunlop said each member should look at the whole
County while developing the vision. Mayor Sawnick agreed each member has to
keep in mind the effect his or her vision will have on other areas.
Mayor Dunlop suggested that each Mayor write his or her own vision for the
County, and how our towns fit into that, e-mail it to each other, and then get back
together to discuss it. He suggested each member could go to their Councils with
the vision for their input and suggested they could do this through their City
Managers in Tight of Sunshine laws.
10. 07,3
4
C22
Indian River County Mayors' Meeting
Minutes
April 6, 2010
Page Five
Mayor Adams said if they stick to every other month, the next meeting will be June 1St
Mayor Sawnick suggested sending the vision to the Clerks so they have a copy of
it.
Mayor Gillmor suggested the visions be sent out to each of the Clerks by May 1St
Mayor Adams said this will give the group time to review each vision and then
they can sit down at the next meeting to discuss how each vision will be
incorporated into one unified vision and move on from there.
C) Civic Education Issues and Ideas
Mayor Sawnick suggested each member pick a school and go make presentations to
students. Mayor Kenyon said students visit his town and the Clerk takes them around.
Mayor Gillmor talked about the annual student visit in Sebastian at which a couple of
hundred students visit the City. The Records Program Manager said Student
Government Day takes place in October every year, but she was uncertain whether the
schools or the City initiated it.
Mayor Sawnick suggested a contest to promote the cities by having residents make
videos about the city they live in and have top prizes, as a way to get people involved.
Mayor Gillmor said they could talk to the different high schools. Mayor Adams asked
Mayor Sawnick if he could put together a plan and the group can discuss it.
Mayor Kenyon said there was merit in talking to people of each town to establish their
vision.
Mayor Sawnick said it is important to him to meet with students so they understand who
we are and our roles in government. Mayor Gillmor said people usually show up at
meetings when they are upset about something but it would be nice if they showed up
for the good things too.
Mayor Sawnick asked if anyone had general questions on being Mayor. He asked how
the agenda item "Council Matters" works for each of them. Mayor Adams said it is
strictly information for them and if they want some new business discussed they put it on
the next agenda. Mayor Dunlop said they have their discussions beforehand, and the
hardest thing to discuss is employee problems. He said people sometimes ask
questions that don't relate to the town.
Mayor Adams said they do their discussions after old business and before new
business. Mayor Sawnick said Vero Beach does theirs after old business and new
business and in the past it was not items that they would be voting on right at that time
without backup or information and it is taking a long time. Mayor Adams said as a matter
of policy they should not be doing that because then they are making uninformed
decisions. Mayor Gillmor said he does not think it out of order to spend twenty minutes
or so trying to sell an idea but then ultimately it be placed on a subsequent agenda.
5
Subject:
CIP Discussion
A •pro for Submittal by:
f
Agenda No. In, 0 14
Department Origin:
City Attorney:
City Manager
City Clerk:
Date Submitted:
22 APR 10
n-r, City Manager
Exhibits:
EXPENDITURE REQUIRED:
N/A
AMOUNT BUDGETED:
N/A
APPROPRIATION
REQUIRED:
N/A
cmor
SED S aff oT
HOME OF PELICAN ISLAND
AGENDA TRANSMITTAL
SUMMARY
With a workshop scheduled to consider future projects and plans, below is some information to
help guide Council. Please note, this information is provided to help aid in discussion and provide
rough financial parameters. This information is not provided to endorse one project over another,
but to "flush out" projects of interest and get discussion started.
The agenda has been crafted to be as simple as possible. First, at the request of Mayor Gillmor,
a discussion item is requested to help facility a County -wide vision. Information discussed during
this process will be taken back to the Mayors Group. Mayor Gillmor will have more information
on this at the Workshop.
Second, while the General Funds goals are discussed thoroughly in the budget process and
throughout the year, the special revenue funds are the vehicles that finance major projects. The
next section of the Workshop seeks Capital Improvement discussion for two of the four special
revenue funds Recreation Impact Fees and Discretionary Sales Tax (DST).
Attached hereto is the most recent CIP Budget for Recreation Impact Fees and DST. These
forms provide fund balances, existing obligations and scheduled projects.
DST Revenue
Interest from Airport Advance
Principal from Airport Advance
Investment Income
DST PROJECT REVENUE
City Hall Debt (Retires 2018)
Police Cars (10 Change -Outs)
Potomac Road Crossing
Easy Street
1/4 Round Swale Improvement
TOTAL FY 09
1/4 Round Swale Improvement
TOTAL FY 10
Police Parking Lot Expansion
512 Median Land
Sidewalk Construction
TOTAL FY 11
Barber Street Sports Complex Lights
1/4 Round Swale Improvement
Sidewalk Construction
DISCRETIONARY SALES TAX FUND (DST)
FISCAL YEARS 2011 -2016
FY 08 -09 FY 09 -10 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 Totals
2,328,648 2,305,000 2,374,150 2,445,375 2,518,736 2,594,298 2,672,127 2,752,291 17,238,333
8,550 8,550 8,550 8,550 8,550 11,400 11,376 11,376 65,526
0 0 0 0 0 600 624 624 1,224
(4,098) 12,000 16,481 21,922 26,851 22,764 30,355 23,394 27,622
2,333,100 2,325,550 2,399,181 2,475,847 2,554,137 2,629,062 2,714,481 2,787,684 $17,332,705
2,251,783
361,786
21,650
98,159
45,991
2,779,369
2,798,879
45,000
500,000
50,000
1,891,911
275,000
350,000
100,000
2,021,291
cieri
Public Works Garage Relocation
1/4 Round Swale Improvement:
Sidewalk Construction
TOTAL FY 13
114 Round Swale Improvem
Sidewalk Construction
TOTAL FY 14
1,150,000
350,000
100,000
3,001,986
350,000
100,000
1,907,459
Dredging/Buikhead Renovations
1/4 Round Swale Improvement
Sidewalk Construction
TOTAL FY 15
Dredging/Bulkhead Renovations
1/4 Round Swale Improvement
Sidewalk Construction
Road Crossing and Side Yard Piping
TOTAL FY 15
BEGINNING FUND BALANCE
BUDGET RESERVE 10% OF EXPENSES
RESERVE FOR ADVANCE TO AIRPORT
UNRESTRICTED RESERVE BALANCE
TOTAL REVENUES
EXPENDITURES +DEBT +TRANSFERS
ENDING FUND BALANCE
27
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Ate_ numb mto -mkt
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100,000
350000
100,000
3,453,294
100,000
350,000
150,000
250,000
2,271,309
1,404,945 958,676 485,347 992,617 1,447,173 999,323 1,720,927 982,114 1,404,945
277,937 279,888 189,191 202,129 300,199 190,746 345,329 227,131 345,329
285,000 285,000 285,000 285,000 285,000 284,400 283,776 283,752 283,776
842,008 393,788 11,156 505,488 861,974 524,178 1,091,821 471,231 1,059,616
2,333,100 2,325,550 2,399,181 2,475,847 2,554,137 2,629,062 2,714,481 2,787,684 17,332,705
2,779,369 2,798,879 1,891,911 2,021,291 3,001,986 1,907,459 3,453,294 2,271,309 17,854,189
395,739 (79,541) 518,426 960,044 414,125 1,245,781 353,008 987,606 538,131
DST Revenue 2,328,648
Interest from Airport Advance 8,550
Principal from Airport Advance 0
Investment Income (4,098)
DST PROJECT REVENUE 2,333,100
DISCRETIONARY SALES TAX FUND (DST)
FISCAL YEARS 2011 -2016
FY 08 -09 FY 09 -10 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 Totals
2,305,000 2,374,150 2,445,375 2,518,736 2,594,298 2,672,127 2,752,291 17,238,333
8,550 8,550 8,550 8,550 11,400 11,376 11,376 65,526
0 0 0 0 600 624 624 1,224
12,000 16,481 21,922 26,851 22,764 30,355 23,394 27,622
2,325,550 2,399,181 2,475,847 2,554,137 2,629,062 2,714,481 2,787,684 $17,332,705
City Hall Debt (Retires 2018) 2,251,783
Police Cars (10 Change -Outs) 361,786
Potomac Road Crossing 21,650
Easy Street 98,159
1/4 Round Swale Improvement 45,991
TOTAL FY 09 2,779,369
City Hall Debt (Retires 2018) 1,156,847
Police Cars (7 Change -Outs) 199,534
Cavcor Parking Area 250,000
Powerline Road 217,498
1/4 Round Swale Improvement 975,000
TOTAL FY 10 2,798,879
City Hall Debt (Retires 2018) 1,020,411
Police Cars (7 Change -Outs) 276,500 ce Parking pw Pa
512 Median Landscaping 500,000
Sidewalk Construction 50,000
TOTAL FY 11 1,891,911
City Hall Debt (Retires 2018) 1,019,791
Police Cars (10 Change -Outs) 276,500
Barber Street Sports Complex Lights 275,000
1/4 Sidewalk Round Swale Improvement 350,000 Akg fWV.,
Sidal Construction 100,000 p/1
TOTAL FY 12
City Hall Debt (Retires 2018)
Police Cars (10 Change -Outs)
Public Works Garage Relocation
1/4 Round Swale Improvement
Sidewalk Construction
TOTAL FY 13
City Hall Debt (Retires 2018) 1,017,459
Police Cars (10 Change -Outs) 385,000
Police Boat 55,000
1/4 Round Swale Improvement 350,000
Sidewalk Construction 100,000
TOTAL FY 14 1,907,459
City Hall Debt (Retires 2018) 1,018,294
Police Cars (10 Change -Outs) 385,000
Barber Schumann Intersection 1,500,000
Dredging /Bulkhead Renovations 100,000
1/4 Round Swale Improvement 350,000
Sidewalk Construction 100,000
TOTAL FY 15 3,453,294
City Hall Debt (Retires 2018) 1,036,309
Police Cars (10 Change -Outs) 385,000
Dredging /Bulkhead Renovations 100,000
1/4 Round Swale Improvement 350,000
Sidewalk Construction 150,000
Road Crossing and Side Yard Piping 250,000
TOTAL FY 15 2,271,309
BEGINNING FUND BALANCE 1,404,945 958,676 485,347 992,617 1,447,173 999,323 1,720,927 982,114 1,404,945
BUDGET RESERVE 10% OF EXPENSES 277,937 279,888 189,191 202,129 300,199 190,746 345,329 227,131 345,329
RESERVE FOR ADVANCE TO AIRPORT 285,000 285,000 285,000 285,000 285,000 284,400 283,776 283,752 283,776
UNRESTRICTED RESERVE BALANCE 842,008 393,788 11,156 505,488 861,974 524,178 1,091,821 471,231 1,059,616
TOTAL REVENUES 2,333,100 2,325,550 2,399,181 2,475,847 2,554,137 2,629,062 2,714,481 2,787,684 17,332,705
EXPENDITURES +DEBT +TRANSFERS 2,779,369 2,798,879 1,891,911 2,021,291 3,001,986 1,907,459 3,453,294 2,271,309 17,854,189
ENDING FUND BALANCE 395,739 (79,541) 518,426 960,044 414,125 1,245,781 353,008 987,606 538,131
27
1,016,986
385,000
1,150, 000
350,000
100,000
3,001,986
KEY
RED OBLIGATION
GREEN SOME OBLIGATION
BLUE FLEXIBLE
FY 08 -09 FY 09 -10 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Totals
Recreation Impact Fees 13,975 20,000 20,000 20,000 20,000 20,000 20,000 133,975
Return from Main Street Project Tram 217,508 217,508
Investment Income 201 27,359 23,618 17,533 17,222 16,902 17,825 120,659
PROJECTED REVENUE 231,684 47,359 43,618 37,533 37,222 36,902 37,825 472,142
Dog Park (Additional)
Englar Stormwater Park
Schumann Park
TOTAL FY 09
Cavcor Parking Area
Skate Park Office
Riverview Park Splash Park Canopy
TOTAL FY 10
37,969
9,451
130,304
177,724
RECREATION IMPACT FEE FUNDS
FISCAL YEARS 2011 -2016
100,000
50,000
50,000
200,000
Riverview Park Pavillion 50,000
Azine Terrace Park 50,000
Park Irrigation /Landscaping 50,000
Fountains at Parks 12,000
Bark Park Amenities 75,000
Lift Station Riverview Park 50,000
TOTAL FY 11 287,000
Barber /Acorn Park
TOTAL FY 12
Celtic /Crown Park
TOTAL FY 13
TOTAL FY 14
TOTAL FY 15
TOTAL FY 16
50,000
50,000
50,000
50,000
0
0
BEGINNING FUND BALANCE 1,033,393 1,087,353 934,712 691,329 678,863 666,084 702,986 1,033,393
TOTAL REVENUES 231,684 47,359 43,618 37,533 37,222 36,902 37,825 472,142
EXPENDITURES +DEBT +TRANSFE 177,724 200,000 287,000 50,000 50,000 0 0 764,724
ENDING FUND BALANCE 1,087,353 934,712 691,329 678,863 666,084 702,986 740,811 740,811
FY 08 -09 FY 09 -10 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Totals
BEGINNING FUND BALANCE:
Zone A 190,863 152,319 48,733 34,221 44,563 55,008 65,559 190,863
Zone B 10,116 9,055 10,118 8,219 11,301 14,414 17,558 10,116
Zone C 118,695 74,287 57,163 32,735 33,062 33,393 33,727 118,695
Zone D 713,719 634,184 526,285 506,548 481,613 456,429 480,994 713,719
All Zones 1,033,393 869,845 642,299 581,722 570,539 559,245 597,837 1,033,393
Recreation Impact Fees
Zone A 5,850 10,000 10,000 10,000 10,000 10,000 10,000 65,850
Zone B 1,300 3,000 3,000 3,000 3,000 3,000 3,000 19,300
Zone C
Zone D 6,825 20,000 20,000 20,000 20,000 20,000 20,000 126,825
All Zones 13,975 33,000 33,000 33,000 33,000 33,000 33,000 211,975
Investment Income
Zone A 37 1,051 487 342 446 550 656 3,569
Zone B 2 62 101 82 113 144 176 681
Zone C 23 512 572 327 331 334 337 2,436
Zone D 139 4,374 5,263 5,065 4,816 4,564 4,810 29,032
All Zones 201 6,000 6,423 5,817 5,705 5,592 5,978 35,717
Transfers:
Zone A 44,431 114,637 25,000 184,068
Zone B 2,363 2,000 5,000 9,363
Zone C 44,431 17,637 25,000 87,068
Zone D 86,499 132,273 45,000 50,000 50,000 363,772
All Zones 177,724 266,546 100,000 50,000 50,000 644,270
Ending Balances:
Zone A 152,319 48,733 34,221 44,563 55,008 65,559 76,214 76,214
Zone B 9,055 10,118 8,219 11,301 14,414 17,558 20,734 20,734
Zone C 74,287 57,163 32,735 33,062 33,393 33,727 34,064 34,064
Zone D 634,184 526,285 506,548 481,613 456,429 480,994 505,804 505,804
All Zones 869,845 642,299 581,722 570,539 559,245 597,837 636,815 636,815
29
PROJECTS:
Schuman Park Improvements $175,000
Zone A 32,576 16,637 49,213
Zone B
Zone C 32,576 16,637 49,213
Zone D 65,152 33,273 98,425
130,304 66,546 196,850
Dog Park $58,000
Zone A 9,492 9,492
Zone B
Zone C 9,492 9,492
Zone D 18,985 18,985
37,969
Englar Stormwater Park $16,000
Zone A 2,363 2,363
Zone B 2,363 2,363
Zone C 2,363 2,363
Zone D 2,363 2,363
9,451
Riverview Park Upgrade $5,479
Zone A
Zone B
RECREATION IMPACT FEE FUNDS
FISCAL YEARS 2010 -2015
FY 08 -09 FY 09 -10 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Totals
Zone C
Zone D
Hardee Park Improvements $6,712
Zone A
Zone B
Zone C
Zone D
Periwinkle Stormwater Park $1,504
Zone A
Zone B
Zone C
Zone D
Cavcor Project $100,000
Zone A 48,000 48,000
Zone B 2,000 2,000
Zone C 1,000 1,000
Zone D 49,000 49,000
Splash Park Canopy $50,000
Zone A 25,000 25,000
Zone B
Zone C
Zone D 25,000 25,000
Skate Park Office $50,000
Zone A 25,000 25,000
Zone B
Zone C
Zone D 25,000 25,000
Lift Station Riverview Park $100,000
Zone A 25,000 25,000
Zone B 5,000 5,000
Zone C 25,000 25,000
Zone D 45,000 45,000
Barber /Acorn $50,000
Zone A
Zone B
Zone C
Zone D
Celtic Crown $50,000
Zone A
Zone B
Zone C
Zone D 50,000
50,000 50,000
50,000
Totals 355,448 333,092 100,000 50,000 50,000 841,120
29