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HomeMy WebLinkAbout12012010City Council Present: Mayor Jim Hill Vice -Mayor Don Wright Council Member Andrea Coy Council Member Richard H. Gillmor Council Member Eugene Wolff CITY OF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, DECEMBER 1, 2010 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the regular meeting to order at 6:30 p.m. 2. Rev. Todd Thomas, Sebastian Christian Church gave the invocation. 3. The Pledge of Allegiance was recited. 4. ROLL CALL Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin Building Director, Wayne Eseltine Growth Management Director, Rebecca Grohall Park Supervisor, Chris McCarthy Police Chief, Michelle Morris Police Captain, Mike Beyer Building Inspector, Dan Hainey Building Department Administrative Assistant, Karen Park Business License Tax Specialist, Linda Lohsl MIS Senior Systems Analyst, Barbara Brooke -Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Mr. Gillmor requested that Council Matters be treated somewhat like a workshop to allow interaction on items discussed. There was no objection from Council. Regular City Council Meeting December 1, 2010 Page Two 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 10.154 A. Introduction and Welcome Representative Tom Goodson, District 29 Mayor Hill introduced State Rep. Tom Goodson who introduced assistant, Karen Orth, and said he would be there for Council should they need anything. Mayor Hill added that Rep. Goodson has an office in City Hall. Brief Announcements Mayor Hill reminded everyone that the Sebastian River Areas Chamber of Commerce will hold their 22 Annual Light Up Night December 3 from 5:30 to 8:00 p.m.; the Holiday Parade will be held Saturday, December 4 at 6:00 p.m.; LoPresti Aviation will hold their Saturday First Breakfast that will benefit the Roseland Food Pantry on December 4 at 9:00 a.m. Ms. Coy said Indian River State College is registering for the next semester that will begin January 5th. 7 CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he /she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes November 17, 2010 Regular Meeting 10.155 B. Award Bid to Lanier Plans dba KorKat for Splash Pad Canopy (Parks 21 -46 Transmittal, Bid Tab, Proposal price form, Company Info, References Drawing) 10.156 C. Resolution No. R -10 -45 Adopting the 2010 Indian River County Local Mitigation 47 -58 Strategy (City Manager Transmittal, R- 10 -45, Project Prioritization List) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE 2010 REVISED INDIANRIVER COUNTY UNIFIED LOCAL MITIGATION STRATEGY PLAN, PROVIDING CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Resolution No. R- 10 -45. MOTION by Mr. Gillmor and SECOND by Mr. Wright to approve consent agenda items A -C. Result of the roll call: AYES: All NAYS: None Passed 5 -0. 2 Regular City Council Meeting December 1, 2010 Page Three 59 8. COMMITTEE REPORTS APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Mr. Gillmor reported the Treasure Coast Council Local Government heard a presentation from the Mann Institute which plans to construct a 75 acre research park in Tradition, and the folks that will work there were used to commuting to work and perhaps some of those employees may choose to live in Sebastian. Mr. Wright said Council is looking for 15 citizens to serve on the Charter Review Committee and asked if Council should direct the City Clerk to invite the 2005 Committee members to participate again. Ms. Coy suggested passing out the 2005 list and Council Members could call the former members. Mr. Wolff said it would not be proper for the City Clerk to contact them. Mr. Wright added that the Budget Advisory Review Committee also needs two at -large members. The City Clerk advised the length of service for the Charter Review Committee was only six months which might help attract interested citizens. Mayor Hill added citizens serving on another board could also serve on these boards. 9. PUBLIC HEARINGS None 10. UNFINISHED BUSINESS 10.157 A. Building Department Report (City Manager Transmittal) The City Manager said at the end of the budget process, Council directed him to look at the Building Department fund and since that time, he and staff have looked at ways to cut costs, how they are functioning, the surplus deficit issue, and their activities. He said he would be offering options, and see Council direction on them. The Building Director began a PowerPoint presentation on the mission and state of the Building Department, (see attached) noting the Department's primary function is protection of citizens. In response to Mr. Gillmor, the Building Director said the Building Department fees were updated in 2007, but remained low compared to other agencies. Mr. Wright asked if they were still reviewing contractor licensing. The Building Director explained the no- charge, state contractor registering process includes a review of the contractor's license, workers' compensation insurance, and liability insurance to make sure they are up -to -date. 3 Regular City Council Meeting December 1, 2010 Page Four 7:02 pm 7:18 pm Mr. Wright said the public indicates the licensing requirements are burdensome and asked if there is anything unique to Sebastian. The Building Director said the registration is a one -page form that is standard practice for all agencies. In regard to the Department's survey efforts, Mr. Wolff asked if this was the first time for surveying, who formulated the questions, and if they had any expectations of what they might learn from it. The Building Director said it is the first time they have surveyed the public, it is available in -house and on the website, the surveys can be dropped into the box on the counter, there have been about 20 responses, and he planned to continue the outreach. The City Manager continued the PowerPoint presentation and went over options to mitigate the financial situation: Contract it out with County- increase cost, lose local control Privatization of services -have service concerns, loss of control Continue deficit spending -have until 2012 -2014 until surplus is spent In response to Mayor Hill, the City Manager said the permit fees cover the entire expense of the Department which is an enterprise fund and state law provides that construction fees can only pay for the cost of inspections. The City Manager said they could merge the Building Department and Growth Management Departments which have similar missions, but unless personnel is reduced, the merger will not have a financial benefit. He explained in great detail how the general fund charges the Building Department a formulated administrative fee to pay for general management by the City Manager, legal advice from the City Attorney, accounting from the Finance Dept., human resources from the Administrative Services Dept., and operational expenses. Mr. Wolff said the administrative cost of $108,000 to collect $355,000 of business license tax is too high. The City Manager said it is too high but it is benefiting the general fund, thereby keeping the business tax high, ad valorem taxes wouldn't have to be increased. Mr. Wolff said he almost thought to privatize the administrative cost. The City Manager said it could not be done for $68,000. Public Input Julie Keller, 11345 US Highway 1, Sebastian, one of the owners of KSM Engineering, said it is essential to have a relationship with the Building Department because once they receive approved, sealed plans, they don't get another chance to look at them and it is difficult to forge a relationship with an outsourced company. Ms. Keller said they are seeing a slight pick up in geotechnical engineering indicating a slight improvement in the economy, and advised that to do anything now with the Building Department would be too quick. 4 Regular City Council Meeting December 1, 2010 Page Five Mr. Wolff asked Ms. Keller if she feels the City is undervaluing their services. Ms. Keller explained that the contractor submits the plans to the Department so she doesn't have that experience, but she knows the City is comparable and the contractors say the service is excellent. Ms. Coy asked Ms. Keller to compare the City with the County. Ms. Keller said she can get a hold of the County Building Department within day or two but the Building Director can be reached at anytime. David Barney,1550 Penlynn Street, Sebastian, said he works for KSM Engineering and Sebastian's Building Department is the best department to deal with, and the County would be the second best. He noted one city has privatized their department and they are the most difficult to work with. Damien Gilliams, 1623 US Highway 1, said he had the opportunity to work with the Building Director and staff but they are running a deficit and we must be open minded, he suggest getting a presentation from all sides to see how the community can benefit, look at whole picture and address the problem now, get rid of business tax as every penny counts, start with Growth Management Department which is holding things up and not letting permits go through. He asked why can't they get the service for nothing since they are already pay property tax; and do what is right for the majority of the community. Ms. Coy said she is not ready to look at privatization or scratch the Department, just wait another year before doing anything drastic. Mr. Gillmor said he has heard from contractors the Building Department is doing a great job, he looks at the Building Department as a division of a corporation that was making a profit which is supporting the division now but it will go away and he would like a plan on the shelf for a year from now. He said they will need a 40% increase to break even, and suggested an increase in fees at some point in time, if things don't pick up. Mayor Hill said he did not want to eliminate the Department but continue to look at ways to go forward; he would not be in favor of privatization or going to the County; increasing the fees would not solve the problem but more research should be done to prepare for FY2012 noting they will have to make difficult decisions. Mr. Wright said he would like to keep the Department; he was concerned where the tax revenue will be next year and how that will impact the City; a similar presentation should be given by the Growth Management Department. He said additional financial research is needed to justify the conclusion that it is a benefit to us to have a Building Department in Sebastian; how much would the City save by combining the two departments; the Building Department's role in making sure the public is aware of all the rules and regulations is an important function that he would like to see continue. He said he would like to know the cost of merging with Indian River County even though he was not interested at this time in doing that. 5 Regular City Council Meeting December 1, 2010 Page Six 7:48 pm Mayor Hill said it appears everyone is in concert, that the merger of the General Fund with the Building Fund needs to be researched. Mr. Wright added knowing the numbers on the other items they are rejecting will help them make an educated decision too. Mr. Wolff thanked the City Manager and Building Director for the information and outreach; said obviously this is a friendly local service that is a value for the money but if it will get to point that if there is an impact on the milage rate, the taxpayers will say they don't want taxes to go up because they will need to see a value for the service. He said if they go to the County, he would think there would a satellite operation in north County; if the City Manager can get more efficiency with administration that would be his preference. The City Manager said he would follow Council directive but explained that getting a number from the County is a fictitious number to take a service from the City's organizational chart and pass the problem to the County, the savings would be zero, when the City gave the County the water we lost autonomy, control of rates, and $1 M of reserve funds. He said the County is running the same deficit, is almost parallel, the City would lose $68,000 from general revenue which is almost one mill. Mr. Wright said he would accept his explanation and withdrew his request to go with the County. Ms. Coy asked what happened when Vero combined with the County. Mayor Hill said Council doesn't have any inkling to go with the County, and stated with the consensus of Council, the City Manager is to continue doing what he is doing going into the budget process, look for other ways to save which might be a combination of the two, the cost to privatize, or the cost of adjusting fees. 11. PUBLIC INPUT Bruce Zingman, Sebastian, said on Friday afternoon the Chamber of Commerce will have a map of all businesses participating in Light Up Night at their tent behind the Chamber's building. He also asked Mayor Hill to meet Santa at the end of the parade and escort him to his house at Riverview Park. He said if any more businesses would like to participate, they can call Chamber at 589 -5969; and Santa will be at his house for the next two Saturdays from 2 -4 p.m. Damien Gilliams said he disagreed with the City Manager on the last agenda item; they should look at all of the options to see what the County has to offer. He said if the County is charging too much for water and sewer, they need to call Commissioners Davis and Flescher to request a lower rate. Ms. Coy called for a point of order, noting Public Input should be new business. Mayor Hill reminded Mr. Gilliams that they already discussed this issue. Mr. Gilliams thanked the City Manager for looking into commercial recycling, said Waste Management shouldn't profit from the recycling; the November 17 minutes were incorrect as the Governor Elect planned to create 700,000 jobs not 700; he is happy the City Manager is reporting what he has accomplished under his matters; he would like to 6 Regular City Council Meeting December 1, 2010 Page Seven Mayor Hill called recess at 8:03 p.m. and reconvened the meeting at 8:15 p.m. All members were present. 12. NEW BUSINESS 10.158 A. Request for Lien Release on 882 Foster Avenue (Code Enforcement Transmittal) 61 see what the Chamber is doing for the community; asked Mayor Hill not to miss the Delegation meeting on Friday. The City Attorney said this was a request for satisfaction of 15 liens that have been placed on the property over the years. He said state law allows you to consider the request and the gentlemen making the request were available to make a presentation. Robert Wolfgram, Vero Beach, asked that the interest on the liens be waived. In response to Mayor Hill, the City Attorney said the lien is $3,158.32 plus interest with a payoff of $4,846.11; but Mr. Wolfgram is interested in paying $3,158.32 plus the $300.00 recording cost. When asked about the other applicant and why the bank was not paying off the liens, Mr. Wolfgram said Mr. Woodin secured the financing but Mr. Wolfgram will be purchasing the house to live in with his family. He said the foreclosed house was purchased on the courthouse steps and came with the liens. MOTION by Mr. Gillmor and SECOND by Ms. Coy to accept the offer of having Mr. Wolfgram pay $3,458.32 to satisfy the lien. Result of roll call: AYES: NAYS: Passed 5 -0. 10.159 B. Consider Amendment to Code of Ordinances Section 10 -1 Sales of Liquor Near 63 -73 Churches and Schools Restricted (City Manager Transmittal, Sec. 10 -1, Indian River County proposed Ord., Vero Beach proposed Ord.) The City Manager said this was at the request of Ms. Coy, noting the proposed County and Vero Beach's ordinances in the packet were recently adopted. Ms. Coy said she reached out to the Ecumenical Council and the School Board to discuss the issue of allowing restaurants to serve beer and wine, which had come before Council about six years ago and was quite a to -do. She said many pastors said it wasn't an issue and didn't envision it a problem including current Sebastian Methodist Pastor Richard Jones. She added that Baptist Minister Bill Reuben asked that the ordinance be limited to restaurants and without free standing bars such as the one in Ruby Tuesdays. 7 Regular City Council Meeting December 1, 2010 Page Eight She said the only objection from the public was from Rev. Ron Thomas who was the former United Methodist pastor when the ordinance was considered in 2005. She said she was not requesting action but a feeling to go forward and she had an ordinance available for review. Mayor Hill asked that only discussion be held as to putting this on the agenda as an actionable item. Public Input Edna Gonzales, General Manager, Las Palmas Restaurant, 925 Village Square, said on a daily basis customers ask for a glass of wine and she must explain they do not have a beer and wine license as they are too close to a church, and they would love to see the ordinance changed. Ray Jankowski, 162 Harris Drive, said he agreed with Ms. Coy, if they were talking about a bar it would be inappropriate, but a glass of wine is an integral part of a nice meal. Bob Greason, 1206 -1210 US Highway 1, owner of the old brick house, said he believed alcohol near school is not appropriate but the business hours of a church are very limited and this restriction substantially impact businesses. He said wanted to open an Irish pub in the brick house but was forced to go somewhere else because of the church. He asked Council to bring this up to be voted on. Todd Smith, 121 Hinchman Avenue, said it is time for Council to re- address the ordinance since the County and Vero Beach have removed this burden to businesses. He said considering today's economy and how this affects restaurants' ability to live or die, he hoped Council would direct staff to move further with this. Pastor Ron Thomas, Friendship Christian Community currently meeting at Seawinds Chapel, 257 Caravan Terrace, said his concern has nothing to do with moral issue of consumption of alcoholic beverages but the ordinance cites both churches and schools which have various evening and holiday activities involving children. He said this is zoning issue focused on the concept of compatibility and was originally promulgated because it was felt the sales and consumption of alcohol was not a compatible use near schools and churches. He said all of the facts are exactly the same as five years ago and suggested drafting an exception and be done with it. He asked if the restaurant did due diligence, and if they where told by the owner of the Villages they would not be able to serve alcohol. Mayor Hill noted his time was up but Rev. Thomas asked to be allowed to finish. He said the ordinance says who they are and what they stand for in a community and his purpose was to shine light on the reason for changing the ordinance and what it says about the community if they do. Louise Kautenburg, Sebastian, said it is absolutely appropriate to reconsider ordinances periodically as times change, and she was sure based on facts at the time they would make wise decisions. 8 Regular City Council Meeting December 1, 2010 Page Nine Damien Gilliams, 1623 U.S. Highway 1, asked if he could have extra time, Ms. Coy would consider allowing businesses who serve alcohol to stay open an extra hour for those who work late. He said maybe they could be open- minded and keep the sales tax in the County and help everyone out. Mayor Hill said the discussion is whether or not to put church proximity on the agenda. Mr. Gilliams said he was hoping to look at a broad scope of the ordinance and allow businesses to serve alcohol past one o'clock. Mayor Hill said that should Council decide to place this on the agenda then they will discuss the particulars of the ordinance, but they were to discuss whether or not it should be on the agenda. Mr. Gilliams asked for more speaking time. Ms. Coy called for a point of order noting the ordinance talks about establishments 450 feet from churches and schools, Mr. Gilliams' establishment does not fit that criteria, and he can put that on an agenda. Mr. Gilliams said there is a church that meets right next to his establishment. Beth Mitchell, Executive Director, Sebastian River Area Chamber of Commerce, said the Chamber Board would consider this if Council decided to put it on the next agenda. She said times have changed, there are some good reasons and a good faith request to reconsider the issue. Mr. Wright asked the City Attorney if the ordinance was in compliance with State law. The City Attorney offered to look at that if Council decided to discuss it. Mr. Wright said there was a lot of public pressure five years ago and he was not sure it was rational. He said the key thing is food vs. alcoholic beverages in terms of safety, zoning character of what Sebastian could or should look like in the future, and they should move forward to full discussion at next meeting. Mr. Gillmor asked if this could be done by variance. The City Attorney said it was not in the zoning code and they would have difficulty proving non self- created hardship issues; it should be addressed as an amendment to Chapter 10. The City Attorney said it could say something like establishments located within a 1,000 feet of US 1 and CR512 which are major commercial arterials but he didn't know what their justification would be but this way deals with the City as whole and they won't have to consider gerrymandering in the City. Mr. Gillmor said if they are going to reopen the ordinance, they should look at everything. 9 Regular City Council Meeting December 1, 2010 Page Ten Mayor Hill asked what was Mr. Gillmor's specific concern, other than proximity of churches and schools. Mr. Gillmor said there was hours of operation as requested by the previous speaker. In response to Mr. Wright, the City Attorney said Chapters 10 -1 and 10 -2 deal with the sale of alcohol within the City. Mayor Hill said those would be simple to deal with at one sitting. Ms. Coy said she would like to see the proposed ordinance that could be amended at first reading noting she did not discuss hours of operation with the religious leaders of community; and she was not interested in expanding bars, carry-out stores, or package stores, only restaurant service Mayor Hill said his main concern would be Chapter 10 -1 but if Council would like to discuss the other items, he did not see a reason not to discuss them. The City Attorney clarified he would put Chapter 10 on for first reading, with the thought there will be no free standing bar allowed and 51% food requirement. Mr. Wright said there are many fine restaurants that have a free standing bar and he can envision one coming forward requiring another change to the ordinance. Mayor Hill said any adjustments can be made on first reading. In response to Mr. Wolff, the City Attorney said this would cover church and school. 13. CITY ATTORNEY MATTERS none. 14. CITY MANAGER MATTERS The City Manager said earlier in the day, he attended the Senior Resource Survey meeting with Karen Deigl in regard to the start of a year long survey of seniors to get a good needs analysis that the City may need to consider in the future; reported the parking survey is going forward, and he hoped to get it to Council the first part of the new year; is continuing to work with Joe Schulke on bump outs and parking areas; said the FSL Committee reviewed 15 applications, they plan to approve 12 applications to bring before CRA shortly; and said the next meeting will be busy with the continuation of the Powerline Road extension, and the Hangar 2 project. 15. CITY CLERK MATTERS none. 16. CITY COUNCIL ROUND TABLE DISCUSSION Mr. Wright said he would like to agendize the future of the Working Waterfront Committee as far as their make -up, function as to the whole waterfront, and if they should be a permanent committee. 10 Regular City Council Meeting December 1, 2010 Page Eleven He announced there would be a Pearl Harbor Day Memorial Service on December 7 at 12:30 at Riverview Park. Mayor Hill suggested placing the Working Waterfront on the agenda after the first of year. Ms. Coy said Sky Wi -Fi Technical Consulting of Sebastian will provide free computer classes for seniors and they are asking for donations of at least Windows XP version computer equipment. She said Cory Taylor should be contacted 978 994 -8580 to arrange delivery of donations. She said she was also working with seniors to collect all the groups who might have activities to list in a consolidated newsletter and down the road Council can talk about space. Mr. Gillmor said he met with his financial advisor in the Keys who reported there is a glut of houses and they have found their economy is driven by the constant turnover in home sales. He cited Commissioner Wheeler's statement that seniors are a renewable resource as they relocate, and if there was a way to stimulate the buying and selling of houses that would help the economy. He said there are many underemployed people that can build, remodel, put on home additions that would help soak up the surplus of houses. He said he would like to discuss a strategy to work with the private sector to fix up the houses or have staff come up with alternative strategies to stimulate the economy. He said Mulligan's plans to open Friday and hire 60 people. Mayor Hill said the entire state of Florida needs to sell more houses and he asked Mr. Gillmor what he is suggesting. Mr. Wolff said the problem is so complex, there is such a grave amount of uncertainty and when the 16% unemployment is added, he didn't know what the community could do to change that trend as people have to be able to sell their house up north to move to Florida. Ms. Coy said if we were a business, we would sell our natural, beautiful environment the riverfront, acres of preserved land which can't be found anywhere else. Discussion followed that skilled people will move to where the jobs are, the need for permanent jobs, up north the younger people cannot afford to purchase the seniors' homes so they can come down, and the problem is very complicated. Mr. Wolff said Sebastian needs a draw card such as the Dodgers before they left or something like the Sundance Film Festival so when people visit they might decide to stay. 11 Regular City Council Meeting December 1, 2010 Page Twelve ATTEST: Sally A. Maio, Mr. Wright said LoPresti is trying to create a "Light Sport Aircraft Center" or possibly a "Unique Boatique Manufacturing Center" to attract people. Mr. Wolff suggested creating package tours to have available when events such as sky dive tournaments come to town or have someone create a YouTube video that will generate a million hits. Mr. Gillmor said the Art Center will have a special exhibit of Jerry Peterman Photographs in January and they will soon be offering oil painting classes on Tuesdays. Mayor Hill asked that the possibility of a different composition to CRA board be added to the January 12 agenda. 17. Being no further business, Mayor Hill adjourned the regular meeting at 9:38 p.m. Approved at the January 12 2011 Regular City Council meeting. MMC City Clerk 12 BUILDING DEPARTMENT FUND Wednesday, December 1, 2010 Mission and State of the Building Department CITY OF HOME OF PELICAN ISLAND BUILDING DEPARTMENT'S ROLE IN LOCAL GOVERNMENT >Primary Responsibility to Protect the Life, Health and Property of the Citizens of Sebastian Through Effective: ✓Contractor Licensing /Flood Plain Management ✓Business Tax Receipt Issuance VApply State Mandated Building Regulations Through Inspection and Permitting Services >Single Family Residential "Bread Butter" >Permitting and Inspection Activity Also Include a Number of Services w/ High Inspection Volumes: Fine Sprinklers Grnbbirrg'Land Clearing Lawn Sprinklers Mechanical Mobile Homes Patios Signs Coimnercial Solar Modifications Siding Tree Removal Sheds Residential Roofs Corrunercial Addition Residetial?Conunerical Building New Commercial Building Residential (SFR) Carports /Garage Demolition Deck-I)o k Driveways Generator PRIMARY RESPONSIBILITY Permitting and Inspections Utiht Mo&fitations (Flectric-Gas) PRIMARY RESPONSIBILITY Permitting and Inspections Staff Cost Reduced 42% •FY 06 High $639,191 VS FY 11 Low $367,626 •Current Staff Includes: *Building Official *Plan Examiner *Building Inspector *Administrative Supervisor *Local Business Tax Specialist CITY FY ?M ACTUAL I*IAIDITED FY 2 /1i BUDGETED FY 2911 KEYED EXPBUSES RI ID BALAIICE P BIT LOSS REVERIE EXPBISES FIAm BALAIICE PERMIT LOSS PEYEIM EXPBISES 1 PERCEIIT LOSS Melbourne $933,676 $2,333,721 015,420,077 150% $1,070,180 $2,322,156 $14,168,101 117% $1,099,175 02,416072 $12,850,404 gggg Palm Bay $798,464 $2,223,127 01,482,616 178% $693,904 $1,189,010 $987,510 71% $916,760 0918,760 $987,510 Port 51. Lucie 03,206,176 $4,363,689 03,334,809 36% $2,791,016 $4,100,417 02625,408 47% 03,050,300 03,661,534 $1,414,174 Fort Pierce $573,712 $1,168,694 04,525,073 104% $786,640 0987,886 $4,323,913 26% $905,173 0990,522 $4,238,564 Indian River County 01,698,434 $2,168,894 04,087,280 28% 01,519,525 $2,036,700 $3,570,105 34% $1,389,375 $1,784,816 $3,174,664 Sebastian $362,105 $521,535 $636,483 44% $355,460 $487,044 $504,899 37% $355,650 $465,740 $394,809 PRIMARY RESPONSIBILITY Permitting and Inspection 20 505 513 659 452 97 46 32 1 TOTAL REVENUE EXPENSES $362,105 $521,535 $355,460 $487,044 50 5,740 $362,763 $465,740 $370,018 $465,740 77'419 $47 12 $384,967 $494,104 $885,000 $1,296,000 $1,690,000 $1,245,000 $272,000 $112,000 $55,000 $100,000 DEFICIT ($159,430) ($131, 0,0 ($102,977) ($95,722) 02,294); ($109,137) $1,037,000 $1,547,000 $2,292,000 $1,567,000 $477,000 $353,000 $234,000 $277,000 SURPLUS BALANCE $636,483 $504,899 .809 $291,832 $196,110 $93.817' ($15,320) FISCAL YEAR 2003 2004 2005 2006 2007 2008 2009 2010 FISCAL YEAR 2009 2010 2011 2012 2013 2014 2015 SFR TOTAL PERMITS PRIMARY RESPONSIBILITY Similar Financial Situations Along the Treasure Coast FR REVENUE PERMIT REVENUE PUBLIC OUT REACH PROPOSAL >Use Website, Channel 25 More Effectively >Survey and Suggestion Solicitation (Started Nov 1, 2011) >Public Outreach Booth at Community Festivals BENEFITS OF LOCAL BUILDING DEPARTMENT >City Council Controls Fees ✓Staff to Update 2007 Fee Review >City Council Controls Service Levels •High Response Time for Inspections •Good Response Time for Plan Review >Local Outlet for Performance Monitoring >Ease of Service Delivery to Sebastian Residents ITEM Permit Revenue Business Tax Miscellaneous Revenue Building Fund Surplus TOTAL BF REVENUE Building Personnel Expenses Administrative Fee To GF Other Expenses TO BF EXPENSES BF DEFICIT SPENDING GF Effects Business Tax Administrative Fee GF BALANCE BF SURPLUS BALANCE (9/30/11) BUILDING DEPARTMENT Options >Contract w/ Indian River County /Loss Of Local Control Fees, Code Interpretation /Received Negative Feedback from Construction Board Privatize InspectionBuilding Services /Service Concerns /Received Negative Feedback >Continue Deficit Spending Plan /Recommended Action Through FY2013 >Merge General Fund/Building Fund More Research to be Completed During FY 2012 Preparation BUILDING FUND REVENUE SHIFTING PROPOSED FY 11 FY 11 NO BUSINESS TAX FY 11 NO TAXINO TRF 250,350 250,350 250,350 100,000 0 0 5,300 5,300 5,300 110,090 0 0 $465,740 $255,650 $255.650 367,626 307,626 307,626 68,112 68,112 0 30,002 30,002 30,002 $465,740 $405,740 $337,628 ($110,090) ($150,090) ($81,978) $40,000 $40,000 ($88,1 12� $40,000 ($28.112) $394,809 $354,809 $422,921 GF EXP GF NEW EXP GF EXPENSES BUILDING FUND EFFECT ON GF IF COMBINED ITEM GF REV GF REV NEW (Business TAX) GF REV LOSS (BF TRF) GF NEW REV (BF REV) GF REVENUE REVENUES EXPENSES TRF FROM BF SURPLUS GF DEFICIT AMOUNT 10,454,340 40,000 (68,112) 255,650 $10.681.878 10,454 ,340 337,629 $10,791.968 ($110.090) $81.978 {$28.112)