HomeMy WebLinkAbout12012010City Council Present:
Mayor Jim Hill
Vice -Mayor Don Wright
Council Member Andrea Coy
Council Member Richard H. Gillmor
Council Member Eugene Wolff
CITY OF
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, DECEMBER 1, 2010 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Hill called the regular meeting to order at 6:30 p.m.
2. Rev. Todd Thomas, Sebastian Christian Church gave the invocation.
3. The Pledge of Allegiance was recited.
4. ROLL CALL
Staff Present:
City Manager, Al Minner
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Airport Director, Joseph Griffin
Building Director, Wayne Eseltine
Growth Management Director, Rebecca Grohall
Park Supervisor, Chris McCarthy
Police Chief, Michelle Morris
Police Captain, Mike Beyer
Building Inspector, Dan Hainey
Building Department Administrative Assistant, Karen Park
Business License Tax Specialist, Linda Lohsl
MIS Senior Systems Analyst, Barbara Brooke -Reese
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
Mr. Gillmor requested that Council Matters be treated somewhat like a workshop to allow
interaction on items discussed. There was no objection from Council.
Regular City Council Meeting
December 1, 2010
Page Two
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and
Staff. No public input or action under this heading.
10.154 A. Introduction and Welcome Representative Tom Goodson, District 29
Mayor Hill introduced State Rep. Tom Goodson who introduced assistant, Karen Orth,
and said he would be there for Council should they need anything. Mayor Hill added
that Rep. Goodson has an office in City Hall.
Brief Announcements
Mayor Hill reminded everyone that the Sebastian River Areas Chamber of Commerce
will hold their 22 Annual Light Up Night December 3 from 5:30 to 8:00 p.m.; the
Holiday Parade will be held Saturday, December 4 at 6:00 p.m.; LoPresti Aviation will
hold their Saturday First Breakfast that will benefit the Roseland Food Pantry on
December 4 at 9:00 a.m.
Ms. Coy said Indian River State College is registering for the next semester that will
begin January 5th.
7 CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a
consent agenda item, he /she should request a Council Member to remove the item for discussion prior to
start of the meeting or by raising his/her hand to be recognized.
A. Approval of Minutes November 17, 2010 Regular Meeting
10.155 B. Award Bid to Lanier Plans dba KorKat for Splash Pad Canopy (Parks
21 -46 Transmittal, Bid Tab, Proposal price form, Company Info, References Drawing)
10.156 C. Resolution No. R -10 -45 Adopting the 2010 Indian River County Local Mitigation
47 -58 Strategy (City Manager Transmittal, R- 10 -45, Project Prioritization List)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
APPROVING THE 2010 REVISED INDIANRIVER COUNTY UNIFIED LOCAL MITIGATION
STRATEGY PLAN, PROVIDING CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title of Resolution No. R- 10 -45.
MOTION by Mr. Gillmor and SECOND by Mr. Wright to approve consent agenda items A -C.
Result of the roll call:
AYES: All
NAYS: None
Passed 5 -0.
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Regular City Council Meeting
December 1, 2010
Page Three
59
8. COMMITTEE REPORTS APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for
City committee member nominations and appointments under this heading.
Mr. Gillmor reported the Treasure Coast Council Local Government heard a presentation
from the Mann Institute which plans to construct a 75 acre research park in Tradition,
and the folks that will work there were used to commuting to work and perhaps some of
those employees may choose to live in Sebastian.
Mr. Wright said Council is looking for 15 citizens to serve on the Charter Review
Committee and asked if Council should direct the City Clerk to invite the 2005
Committee members to participate again.
Ms. Coy suggested passing out the 2005 list and Council Members could call the former
members. Mr. Wolff said it would not be proper for the City Clerk to contact them.
Mr. Wright added that the Budget Advisory Review Committee also needs two at -large
members.
The City Clerk advised the length of service for the Charter Review Committee was only
six months which might help attract interested citizens. Mayor Hill added citizens
serving on another board could also serve on these boards.
9. PUBLIC HEARINGS None
10. UNFINISHED BUSINESS
10.157 A. Building Department Report (City Manager Transmittal)
The City Manager said at the end of the budget process, Council directed him to look at
the Building Department fund and since that time, he and staff have looked at ways to
cut costs, how they are functioning, the surplus deficit issue, and their activities. He said
he would be offering options, and see Council direction on them.
The Building Director began a PowerPoint presentation on the mission and state of the
Building Department, (see attached) noting the Department's primary function is
protection of citizens.
In response to Mr. Gillmor, the Building Director said the Building Department fees were
updated in 2007, but remained low compared to other agencies.
Mr. Wright asked if they were still reviewing contractor licensing. The Building Director
explained the no- charge, state contractor registering process includes a review of the
contractor's license, workers' compensation insurance, and liability insurance to make
sure they are up -to -date.
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Regular City Council Meeting
December 1, 2010
Page Four
7:02 pm
7:18 pm
Mr. Wright said the public indicates the licensing requirements are burdensome and
asked if there is anything unique to Sebastian. The Building Director said the
registration is a one -page form that is standard practice for all agencies.
In regard to the Department's survey efforts, Mr. Wolff asked if this was the first time for
surveying, who formulated the questions, and if they had any expectations of what they
might learn from it. The Building Director said it is the first time they have surveyed the
public, it is available in -house and on the website, the surveys can be dropped into the
box on the counter, there have been about 20 responses, and he planned to continue
the outreach.
The City Manager continued the PowerPoint presentation and went over options to
mitigate the financial situation:
Contract it out with County- increase cost, lose local control
Privatization of services -have service concerns, loss of control
Continue deficit spending -have until 2012 -2014 until surplus is spent
In response to Mayor Hill, the City Manager said the permit fees cover the entire
expense of the Department which is an enterprise fund and state law provides that
construction fees can only pay for the cost of inspections.
The City Manager said they could merge the Building Department and Growth
Management Departments which have similar missions, but unless personnel is
reduced, the merger will not have a financial benefit.
He explained in great detail how the general fund charges the Building Department a
formulated administrative fee to pay for general management by the City Manager, legal
advice from the City Attorney, accounting from the Finance Dept., human resources from
the Administrative Services Dept., and operational expenses.
Mr. Wolff said the administrative cost of $108,000 to collect $355,000 of business
license tax is too high. The City Manager said it is too high but it is benefiting the general
fund, thereby keeping the business tax high, ad valorem taxes wouldn't have to be
increased. Mr. Wolff said he almost thought to privatize the administrative cost. The
City Manager said it could not be done for $68,000.
Public Input
Julie Keller, 11345 US Highway 1, Sebastian, one of the owners of KSM Engineering,
said it is essential to have a relationship with the Building Department because once
they receive approved, sealed plans, they don't get another chance to look at them and
it is difficult to forge a relationship with an outsourced company.
Ms. Keller said they are seeing a slight pick up in geotechnical engineering indicating a
slight improvement in the economy, and advised that to do anything now with the
Building Department would be too quick.
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Regular City Council Meeting
December 1, 2010
Page Five
Mr. Wolff asked Ms. Keller if she feels the City is undervaluing their services. Ms. Keller
explained that the contractor submits the plans to the Department so she doesn't have
that experience, but she knows the City is comparable and the contractors say the
service is excellent.
Ms. Coy asked Ms. Keller to compare the City with the County. Ms. Keller said she can
get a hold of the County Building Department within day or two but the Building Director
can be reached at anytime.
David Barney,1550 Penlynn Street, Sebastian, said he works for KSM Engineering and
Sebastian's Building Department is the best department to deal with, and the County
would be the second best. He noted one city has privatized their department and they
are the most difficult to work with.
Damien Gilliams, 1623 US Highway 1, said he had the opportunity to work with the
Building Director and staff but they are running a deficit and we must be open minded,
he suggest getting a presentation from all sides to see how the community can benefit,
look at whole picture and address the problem now, get rid of business tax as every
penny counts, start with Growth Management Department which is holding things up and
not letting permits go through. He asked why can't they get the service for nothing since
they are already pay property tax; and do what is right for the majority of the community.
Ms. Coy said she is not ready to look at privatization or scratch the Department, just wait
another year before doing anything drastic.
Mr. Gillmor said he has heard from contractors the Building Department is doing a great
job, he looks at the Building Department as a division of a corporation that was making a
profit which is supporting the division now but it will go away and he would like a plan on
the shelf for a year from now. He said they will need a 40% increase to break even, and
suggested an increase in fees at some point in time, if things don't pick up.
Mayor Hill said he did not want to eliminate the Department but continue to look at ways
to go forward; he would not be in favor of privatization or going to the County; increasing
the fees would not solve the problem but more research should be done to prepare for
FY2012 noting they will have to make difficult decisions.
Mr. Wright said he would like to keep the Department; he was concerned where the tax
revenue will be next year and how that will impact the City; a similar presentation should
be given by the Growth Management Department. He said additional financial research
is needed to justify the conclusion that it is a benefit to us to have a Building Department
in Sebastian; how much would the City save by combining the two departments; the
Building Department's role in making sure the public is aware of all the rules and
regulations is an important function that he would like to see continue. He said he would
like to know the cost of merging with Indian River County even though he was not
interested at this time in doing that.
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Regular City Council Meeting
December 1, 2010
Page Six
7:48 pm
Mayor Hill said it appears everyone is in concert, that the merger of the General Fund
with the Building Fund needs to be researched. Mr. Wright added knowing the numbers
on the other items they are rejecting will help them make an educated decision too.
Mr. Wolff thanked the City Manager and Building Director for the information and
outreach; said obviously this is a friendly local service that is a value for the money but if
it will get to point that if there is an impact on the milage rate, the taxpayers will say they
don't want taxes to go up because they will need to see a value for the service. He said
if they go to the County, he would think there would a satellite operation in north County;
if the City Manager can get more efficiency with administration that would be his
preference.
The City Manager said he would follow Council directive but explained that getting a
number from the County is a fictitious number to take a service from the City's
organizational chart and pass the problem to the County, the savings would be zero,
when the City gave the County the water we lost autonomy, control of rates, and $1 M of
reserve funds. He said the County is running the same deficit, is almost parallel, the City
would lose $68,000 from general revenue which is almost one mill. Mr. Wright said he
would accept his explanation and withdrew his request to go with the County.
Ms. Coy asked what happened when Vero combined with the County. Mayor Hill said
Council doesn't have any inkling to go with the County, and stated with the consensus of
Council, the City Manager is to continue doing what he is doing going into the budget
process, look for other ways to save which might be a combination of the two, the cost to
privatize, or the cost of adjusting fees.
11. PUBLIC INPUT
Bruce Zingman, Sebastian, said on Friday afternoon the Chamber of Commerce will
have a map of all businesses participating in Light Up Night at their tent behind the
Chamber's building. He also asked Mayor Hill to meet Santa at the end of the parade
and escort him to his house at Riverview Park. He said if any more businesses would
like to participate, they can call Chamber at 589 -5969; and Santa will be at his house for
the next two Saturdays from 2 -4 p.m.
Damien Gilliams said he disagreed with the City Manager on the last agenda item; they
should look at all of the options to see what the County has to offer. He said if the
County is charging too much for water and sewer, they need to call Commissioners
Davis and Flescher to request a lower rate.
Ms. Coy called for a point of order, noting Public Input should be new business. Mayor
Hill reminded Mr. Gilliams that they already discussed this issue.
Mr. Gilliams thanked the City Manager for looking into commercial recycling, said Waste
Management shouldn't profit from the recycling; the November 17 minutes were
incorrect as the Governor Elect planned to create 700,000 jobs not 700; he is happy the
City Manager is reporting what he has accomplished under his matters; he would like to
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Regular City Council Meeting
December 1, 2010
Page Seven
Mayor Hill called recess at 8:03 p.m. and reconvened the meeting at 8:15 p.m. All
members were present.
12. NEW BUSINESS
10.158 A. Request for Lien Release on 882 Foster Avenue (Code Enforcement Transmittal)
61
see what the Chamber is doing for the community; asked Mayor Hill not to miss the
Delegation meeting on Friday.
The City Attorney said this was a request for satisfaction of 15 liens that have been
placed on the property over the years. He said state law allows you to consider the
request and the gentlemen making the request were available to make a presentation.
Robert Wolfgram, Vero Beach, asked that the interest on the liens be waived.
In response to Mayor Hill, the City Attorney said the lien is $3,158.32 plus interest with a
payoff of $4,846.11; but Mr. Wolfgram is interested in paying $3,158.32 plus the $300.00
recording cost.
When asked about the other applicant and why the bank was not paying off the liens,
Mr. Wolfgram said Mr. Woodin secured the financing but Mr. Wolfgram will be
purchasing the house to live in with his family. He said the foreclosed house was
purchased on the courthouse steps and came with the liens.
MOTION by Mr. Gillmor and SECOND by Ms. Coy to accept the offer of having Mr.
Wolfgram pay $3,458.32 to satisfy the lien.
Result of roll call:
AYES:
NAYS:
Passed 5 -0.
10.159 B. Consider Amendment to Code of Ordinances Section 10 -1 Sales of Liquor Near
63 -73 Churches and Schools Restricted (City Manager Transmittal, Sec. 10 -1, Indian
River County proposed Ord., Vero Beach proposed Ord.)
The City Manager said this was at the request of Ms. Coy, noting the proposed County
and Vero Beach's ordinances in the packet were recently adopted.
Ms. Coy said she reached out to the Ecumenical Council and the School Board to
discuss the issue of allowing restaurants to serve beer and wine, which had come before
Council about six years ago and was quite a to -do. She said many pastors said it wasn't
an issue and didn't envision it a problem including current Sebastian Methodist Pastor
Richard Jones. She added that Baptist Minister Bill Reuben asked that the ordinance be
limited to restaurants and without free standing bars such as the one in Ruby Tuesdays.
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Regular City Council Meeting
December 1, 2010
Page Eight
She said the only objection from the public was from Rev. Ron Thomas who was the
former United Methodist pastor when the ordinance was considered in 2005.
She said she was not requesting action but a feeling to go forward and she had an
ordinance available for review. Mayor Hill asked that only discussion be held as to
putting this on the agenda as an actionable item.
Public Input
Edna Gonzales, General Manager, Las Palmas Restaurant, 925 Village Square, said on
a daily basis customers ask for a glass of wine and she must explain they do not have a
beer and wine license as they are too close to a church, and they would love to see the
ordinance changed.
Ray Jankowski, 162 Harris Drive, said he agreed with Ms. Coy, if they were talking about
a bar it would be inappropriate, but a glass of wine is an integral part of a nice meal.
Bob Greason, 1206 -1210 US Highway 1, owner of the old brick house, said he believed
alcohol near school is not appropriate but the business hours of a church are very limited
and this restriction substantially impact businesses. He said wanted to open an Irish pub
in the brick house but was forced to go somewhere else because of the church. He
asked Council to bring this up to be voted on.
Todd Smith, 121 Hinchman Avenue, said it is time for Council to re- address the
ordinance since the County and Vero Beach have removed this burden to businesses.
He said considering today's economy and how this affects restaurants' ability to live or
die, he hoped Council would direct staff to move further with this.
Pastor Ron Thomas, Friendship Christian Community currently meeting at Seawinds
Chapel, 257 Caravan Terrace, said his concern has nothing to do with moral issue of
consumption of alcoholic beverages but the ordinance cites both churches and schools
which have various evening and holiday activities involving children. He said this is
zoning issue focused on the concept of compatibility and was originally promulgated
because it was felt the sales and consumption of alcohol was not a compatible use near
schools and churches.
He said all of the facts are exactly the same as five years ago and suggested drafting an
exception and be done with it. He asked if the restaurant did due diligence, and if they
where told by the owner of the Villages they would not be able to serve alcohol. Mayor
Hill noted his time was up but Rev. Thomas asked to be allowed to finish. He said the
ordinance says who they are and what they stand for in a community and his purpose
was to shine light on the reason for changing the ordinance and what it says about the
community if they do.
Louise Kautenburg, Sebastian, said it is absolutely appropriate to reconsider ordinances
periodically as times change, and she was sure based on facts at the time they would
make wise decisions.
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Regular City Council Meeting
December 1, 2010
Page Nine
Damien Gilliams, 1623 U.S. Highway 1, asked if he could have extra time, Ms. Coy
would consider allowing businesses who serve alcohol to stay open an extra hour for
those who work late. He said maybe they could be open- minded and keep the sales tax
in the County and help everyone out.
Mayor Hill said the discussion is whether or not to put church proximity on the agenda.
Mr. Gilliams said he was hoping to look at a broad scope of the ordinance and allow
businesses to serve alcohol past one o'clock.
Mayor Hill said that should Council decide to place this on the agenda then they will
discuss the particulars of the ordinance, but they were to discuss whether or not it
should be on the agenda.
Mr. Gilliams asked for more speaking time.
Ms. Coy called for a point of order noting the ordinance talks about establishments 450
feet from churches and schools, Mr. Gilliams' establishment does not fit that criteria, and
he can put that on an agenda.
Mr. Gilliams said there is a church that meets right next to his establishment.
Beth Mitchell, Executive Director, Sebastian River Area Chamber of Commerce, said the
Chamber Board would consider this if Council decided to put it on the next agenda. She
said times have changed, there are some good reasons and a good faith request to
reconsider the issue.
Mr. Wright asked the City Attorney if the ordinance was in compliance with State law.
The City Attorney offered to look at that if Council decided to discuss it.
Mr. Wright said there was a lot of public pressure five years ago and he was not sure it
was rational. He said the key thing is food vs. alcoholic beverages in terms of safety,
zoning character of what Sebastian could or should look like in the future, and they
should move forward to full discussion at next meeting.
Mr. Gillmor asked if this could be done by variance. The City Attorney said it was not in
the zoning code and they would have difficulty proving non self- created hardship issues;
it should be addressed as an amendment to Chapter 10.
The City Attorney said it could say something like establishments located within a 1,000
feet of US 1 and CR512 which are major commercial arterials but he didn't know what
their justification would be but this way deals with the City as whole and they won't have
to consider gerrymandering in the City.
Mr. Gillmor said if they are going to reopen the ordinance, they should look at
everything.
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Regular City Council Meeting
December 1, 2010
Page Ten
Mayor Hill asked what was Mr. Gillmor's specific concern, other than proximity of
churches and schools.
Mr. Gillmor said there was hours of operation as requested by the previous speaker.
In response to Mr. Wright, the City Attorney said Chapters 10 -1 and 10 -2 deal with the
sale of alcohol within the City. Mayor Hill said those would be simple to deal with at one
sitting.
Ms. Coy said she would like to see the proposed ordinance that could be amended at
first reading noting she did not discuss hours of operation with the religious leaders of
community; and she was not interested in expanding bars, carry-out stores, or package
stores, only restaurant service
Mayor Hill said his main concern would be Chapter 10 -1 but if Council would like to
discuss the other items, he did not see a reason not to discuss them.
The City Attorney clarified he would put Chapter 10 on for first reading, with the thought
there will be no free standing bar allowed and 51% food requirement. Mr. Wright said
there are many fine restaurants that have a free standing bar and he can envision one
coming forward requiring another change to the ordinance.
Mayor Hill said any adjustments can be made on first reading.
In response to Mr. Wolff, the City Attorney said this would cover church and school.
13. CITY ATTORNEY MATTERS none.
14. CITY MANAGER MATTERS
The City Manager said earlier in the day, he attended the Senior Resource Survey
meeting with Karen Deigl in regard to the start of a year long survey of seniors to get a
good needs analysis that the City may need to consider in the future; reported the
parking survey is going forward, and he hoped to get it to Council the first part of the new
year; is continuing to work with Joe Schulke on bump outs and parking areas; said the
FSL Committee reviewed 15 applications, they plan to approve 12 applications to bring
before CRA shortly; and said the next meeting will be busy with the continuation of the
Powerline Road extension, and the Hangar 2 project.
15. CITY CLERK MATTERS none.
16. CITY COUNCIL ROUND TABLE DISCUSSION
Mr. Wright said he would like to agendize the future of the Working Waterfront
Committee as far as their make -up, function as to the whole waterfront, and if they
should be a permanent committee.
10
Regular City Council Meeting
December 1, 2010
Page Eleven
He announced there would be a Pearl Harbor Day Memorial Service on December 7 at
12:30 at Riverview Park.
Mayor Hill suggested placing the Working Waterfront on the agenda after the first of
year.
Ms. Coy said Sky Wi -Fi Technical Consulting of Sebastian will provide free computer
classes for seniors and they are asking for donations of at least Windows XP version
computer equipment. She said Cory Taylor should be contacted 978 994 -8580 to
arrange delivery of donations.
She said she was also working with seniors to collect all the groups who might have
activities to list in a consolidated newsletter and down the road Council can talk about
space.
Mr. Gillmor said he met with his financial advisor in the Keys who reported there is a glut
of houses and they have found their economy is driven by the constant turnover in home
sales. He cited Commissioner Wheeler's statement that seniors are a renewable
resource as they relocate, and if there was a way to stimulate the buying and selling of
houses that would help the economy. He said there are many underemployed people
that can build, remodel, put on home additions that would help soak up the surplus of
houses. He said he would like to discuss a strategy to work with the private sector to fix
up the houses or have staff come up with alternative strategies to stimulate the
economy.
He said Mulligan's plans to open Friday and hire 60 people.
Mayor Hill said the entire state of Florida needs to sell more houses and he asked Mr.
Gillmor what he is suggesting.
Mr. Wolff said the problem is so complex, there is such a grave amount of uncertainty
and when the 16% unemployment is added, he didn't know what the community could
do to change that trend as people have to be able to sell their house up north to move to
Florida.
Ms. Coy said if we were a business, we would sell our natural, beautiful environment
the riverfront, acres of preserved land which can't be found anywhere else.
Discussion followed that skilled people will move to where the jobs are, the need for
permanent jobs, up north the younger people cannot afford to purchase the seniors'
homes so they can come down, and the problem is very complicated.
Mr. Wolff said Sebastian needs a draw card such as the Dodgers before they left or
something like the Sundance Film Festival so when people visit they might decide to
stay.
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Regular City Council Meeting
December 1, 2010
Page Twelve
ATTEST:
Sally A. Maio,
Mr. Wright said LoPresti is trying to create a "Light Sport Aircraft Center" or possibly a
"Unique Boatique Manufacturing Center" to attract people.
Mr. Wolff suggested creating package tours to have available when events such as sky
dive tournaments come to town or have someone create a YouTube video that will
generate a million hits.
Mr. Gillmor said the Art Center will have a special exhibit of Jerry Peterman Photographs
in January and they will soon be offering oil painting classes on Tuesdays.
Mayor Hill asked that the possibility of a different composition to CRA board be added to
the January 12 agenda.
17. Being no further business, Mayor Hill adjourned the regular meeting at 9:38 p.m.
Approved at the January 12 2011 Regular City Council meeting.
MMC City Clerk
12
BUILDING DEPARTMENT FUND
Wednesday, December 1, 2010
Mission and State of the Building Department
CITY OF
HOME OF PELICAN ISLAND
BUILDING DEPARTMENT'S ROLE
IN LOCAL GOVERNMENT
>Primary Responsibility to Protect the Life, Health and
Property of the Citizens of Sebastian Through Effective:
✓Contractor Licensing
/Flood Plain Management
✓Business Tax Receipt Issuance
VApply State Mandated Building Regulations Through
Inspection and Permitting Services
>Single Family Residential "Bread Butter"
>Permitting and Inspection Activity Also Include a Number of Services w/
High Inspection Volumes:
Fine Sprinklers
Grnbbirrg'Land Clearing
Lawn Sprinklers
Mechanical
Mobile Homes
Patios
Signs Coimnercial
Solar Modifications
Siding
Tree Removal
Sheds Residential
Roofs Corrunercial
Addition Residetial?Conunerical
Building New Commercial
Building Residential (SFR)
Carports /Garage
Demolition
Deck-I)o k
Driveways
Generator
PRIMARY RESPONSIBILITY
Permitting and Inspections
Utiht Mo&fitations (Flectric-Gas)
PRIMARY RESPONSIBILITY
Permitting and Inspections
Staff Cost Reduced 42%
•FY 06 High $639,191 VS FY 11 Low $367,626
•Current Staff Includes:
*Building Official
*Plan Examiner
*Building Inspector
*Administrative Supervisor
*Local Business Tax Specialist
CITY
FY ?M ACTUAL
I*IAIDITED FY 2 /1i
BUDGETED FY 2911
KEYED
EXPBUSES
RI ID
BALAIICE
P BIT
LOSS
REVERIE
EXPBISES
FIAm
BALAIICE
PERMIT
LOSS
PEYEIM
EXPBISES
1
PERCEIIT
LOSS
Melbourne
$933,676
$2,333,721
015,420,077
150%
$1,070,180
$2,322,156
$14,168,101
117%
$1,099,175
02,416072
$12,850,404
gggg
Palm Bay
$798,464
$2,223,127
01,482,616
178%
$693,904
$1,189,010
$987,510
71%
$916,760
0918,760
$987,510
Port 51. Lucie
03,206,176
$4,363,689
03,334,809
36%
$2,791,016
$4,100,417
02625,408
47%
03,050,300
03,661,534
$1,414,174
Fort Pierce
$573,712
$1,168,694
04,525,073
104%
$786,640
0987,886
$4,323,913
26%
$905,173
0990,522
$4,238,564
Indian River County
01,698,434
$2,168,894
04,087,280
28%
01,519,525
$2,036,700
$3,570,105
34%
$1,389,375
$1,784,816
$3,174,664
Sebastian
$362,105
$521,535
$636,483
44%
$355,460
$487,044
$504,899
37%
$355,650
$465,740
$394,809
PRIMARY RESPONSIBILITY
Permitting and Inspection
20
505
513
659
452
97
46
32 1
TOTAL REVENUE
EXPENSES
$362,105
$521,535
$355,460
$487,044
50
5,740
$362,763
$465,740
$370,018
$465,740
77'419
$47
12
$384,967
$494,104
$885,000
$1,296,000
$1,690,000
$1,245,000
$272,000
$112,000
$55,000
$100,000
DEFICIT
($159,430)
($131,
0,0
($102,977)
($95,722)
02,294);
($109,137)
$1,037,000
$1,547,000
$2,292,000
$1,567,000
$477,000
$353,000
$234,000
$277,000
SURPLUS
BALANCE
$636,483
$504,899
.809
$291,832
$196,110
$93.817'
($15,320)
FISCAL YEAR
2003
2004
2005
2006
2007
2008
2009
2010
FISCAL YEAR
2009
2010
2011
2012
2013
2014
2015
SFR
TOTAL PERMITS
PRIMARY RESPONSIBILITY
Similar Financial Situations Along the
Treasure Coast
FR REVENUE
PERMIT
REVENUE
PUBLIC OUT REACH PROPOSAL
>Use Website, Channel 25 More Effectively
>Survey and Suggestion Solicitation (Started Nov 1, 2011)
>Public Outreach Booth at Community Festivals
BENEFITS OF LOCAL BUILDING
DEPARTMENT
>City Council Controls Fees
✓Staff to Update 2007 Fee Review
>City Council Controls Service Levels
•High Response Time for Inspections
•Good Response Time for Plan Review
>Local Outlet for Performance Monitoring
>Ease of Service Delivery to Sebastian Residents
ITEM
Permit Revenue
Business Tax
Miscellaneous Revenue
Building Fund Surplus
TOTAL BF REVENUE
Building Personnel Expenses
Administrative Fee To GF
Other Expenses
TO BF EXPENSES
BF DEFICIT SPENDING
GF Effects
Business Tax
Administrative Fee
GF BALANCE
BF SURPLUS BALANCE (9/30/11)
BUILDING DEPARTMENT Options
>Contract w/ Indian River County
/Loss Of Local Control Fees, Code Interpretation
/Received Negative Feedback from Construction Board
Privatize InspectionBuilding Services
/Service Concerns
/Received Negative Feedback
>Continue Deficit Spending Plan
/Recommended Action Through FY2013
>Merge General Fund/Building Fund
More Research to be Completed During FY 2012 Preparation
BUILDING FUND
REVENUE SHIFTING
PROPOSED FY 11 FY 11 NO BUSINESS TAX FY 11 NO TAXINO TRF
250,350 250,350 250,350
100,000 0 0
5,300 5,300 5,300
110,090 0 0
$465,740 $255,650 $255.650
367,626 307,626 307,626
68,112 68,112 0
30,002 30,002 30,002
$465,740 $405,740 $337,628
($110,090) ($150,090) ($81,978)
$40,000 $40,000
($88,1 12�
$40,000 ($28.112)
$394,809 $354,809 $422,921
GF EXP
GF NEW EXP
GF EXPENSES
BUILDING FUND EFFECT
ON GF IF COMBINED
ITEM
GF REV
GF REV NEW (Business TAX)
GF REV LOSS (BF TRF)
GF NEW REV (BF REV)
GF REVENUE
REVENUES EXPENSES
TRF FROM BF SURPLUS
GF DEFICIT
AMOUNT
10,454,340
40,000
(68,112)
255,650
$10.681.878
10,454 ,340
337,629
$10,791.968
($110.090)
$81.978
{$28.112)