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HomeMy WebLinkAbout01052011SpecialOf HOME OF PELICAN ISLAND JOINT COMMUNITY REDEVELOPMENT AGENCY/ SEBASTIAN CITY COUNCIL MINUTES SPECIAL MEETING WEDNESDAY, JANUARY 5, 2011 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA AT WORKSHOPS AND SPECIAL MEETINGS, PUBLIC INPUT IS LIMITED TO THE ITEM ON THE AGENDA IN ACCORDANCE WITH R -09-45 * 1. Mayor Hill called the Joint CRA/Council Meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Members Present: Mayor Jim Hill Vice Mayor Don Wright (excused at 7:15 pm recess) Council Member Andrea Coy Council Member Richard Gillmor Council Member Eugene Wolff City Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Growth Management Director, Rebecca Grohall Chief of Police, Michelle Morris MIS Senior Systems Analyst, Barbara Brooke -Reese Mr. Gillmor said an FSL grant applicant from River Grill had asked to be moved up on the agenda due to a previous commitment and there was no objection. 4. NEW BUSINESS 10.112/11.001 A. Approve — Fisherman's Landing Sebastian Lease Modification (Transmittal; FSL Lease — paragraph 8; Working Waterfront Memo) The City Manager recapped Council and CRA direction on the riverfront, and described the finance plan on circle page four of the agenda packet to accomplish getting the projects done (see attached to minutes), one of the items being the working waterfront project. He advised that the billboard expenditure which had been cut can be revisited at a later time, and discussed a fund balance from Facade Sign and Landscape grants. The City Manager said item 4A is a proposal to amend the Fisherman's Landing Sebastian, Inc. (FLS) lease by shifting responsibility for improvements to the old Hurricane Harbor building to FLS with City funding and increase the improvements budget from $200,000 to $250,000. He said the Working Waterfronts Committee met twice on this in November and December, and though there was no quorum , they made CRA/City Council Joint Meeting Minutes January 5, 2011 Page Two a favorable recommendation. He said shifting the responsibility to FLS will reduce costs which would be incurred by the City contracting out the services and expedite renovation. He said the City will remain landlord and will have responsibility for certain costs such as professional fees, lift station, landscaping and maintenance. John Conway, Chairman of the Working Waterfronts Committee, said the Committee met on November 30, 2010, some of them went on -site to do a survey, and then met again on December 29, 2010 when all members agreed to recommend the lease be changed to allow the tenant to do the build out. The City Manager noted corrections on circle page 9 in the lease amendment signature block, to change to Sebastian Fisherman Landing, Inc. and to change the President to Charles Sembler, Jr. Mr. Wolff talked about recreational impact fees, the fact that they are fees derived from construction of residential homes and asked how parking improvements become a recreational activity for a residential community. The City Manager responded that the parking improvement project would effectuate car parking, boat parking and landscape improvements much the same as in the Indian River Drive /Main Street project. In response to Mr. Gillmor, the City Manager said that the billboards are funded to August 2011 and will go away in 2011/2012. In response to Mr. Gillmor as to how each individual cost of the renovation will be reimbursed to the Fishermen, the City Manager explained the process: the permitting process for each improvement, Growth Management staff review, receipt of purchase orders or request for payment with appropriate documentation from FLS, and execution of authorization for payment up to $250,000. Mr. Wright noted the reference on circle page 8 to the need for approval of an improvement plan. The City Manager said the building plan is through the site plan process showing the modifications and that they will also need building permits. In response to Mr. Wright who asked where the estimates came from, the City Manager said FLS and various contractors had provided the City cost estimates and then they sat down with permitting agencies to determine those costs. He responded to Mr. Wolff that there were no written quotes. Mr. Wolff questioned the lack of a time line for the improvements and the City Manager responded that the improvements to the Hurricane Harbor property cited in 8C of the lease must be made by September 30, 2011. He noted that FLS is making the improvements to the Dabrowski property on their time and their dime which is cited in 8A of the lease. Mr. Wright noted that the memo on circle page 10 of the packets says they would like to complete renovations by April 10, 2011. Public Input Joe Scozzari, said he had requested to be on the bid list but was not asked, that the roof could be done for less than $75,000 and there should be written estimates, and before 2 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Three the City spends a dime there should be a written business plan and schedule of events in place. He said he requested to be on the bid list and that he knows roofs. Ben Hocker, Sebastian, said we seem to be talking about two parcels and asked who owns them. Mayor Hill said the fishermen own one and we own one, and the City Manager said actually we now own both properties. Mr. Hocker asked if the $14,000 the co -op was previously paying to Dabrowski was carried forward when the City took over the property, and why it is in the lease for the City to rebuild items on the Dabrowski property and maintain docks. He noted the Hurricane Harbor docks don't allow overnight tie -up and asked if there is an exclusion from the State for the commercial docks. He then asked if he could rent these properties for the same rate as he would rent Riverview Park. Mayor Hill asked the City Manager to respond to questions after public input was concluded. Damien Gilliams, 1623 US 1, cited the history of the grant applications which originally included the property to the north of Hurricane Harbor, and later changed to the Dabrowski property. He said this project has not been bid out for other non - profits to spend a quarter of a million to make improvements to City property, the City is acting illegally and if it was advertised he would like to see it. He said there is no business plan, the City is in violation of the FCT agreement and the State needs to be put on notice, the City Manager wants it off his desk, there is supposed to be an endowment, and he has lots of concerns. He said the CRA doesn't have money and there are potholes in front of his property, that this project won't benefit the community, they continue to funnel to special interests, the City can get SBA loans and other businesses can profit, a for - profit group is coming in, said again it is illegal and corrupt, needs to be investigated and tabled. The City Manager said if the Council is against this project for any reason, illegality and all that stuff is not a valid issue, said these two properties meet the State definition of blight, we are using incremental funds to correct a blighted area, to encourage other businesses in the area, and said this project should be a poster child for how redevelopment money is spent. He said a reasonable argument against this project would be the use of incremental funds which leaves a negative impact on the general fund, but to counter that argument, that money is also matched by other taxing agencies. He responded to Mr. Scozzari's concern by stating that the difficulties with this is that it is a rehabilitation project and there are some things you miss. He said he understands trepidation with him asking for more improvements money, went into detail on the problems with the roof, which is currently foam, stating it would be best to remove the foam and replace with copper or tin, but there are concerns about the integrity of the building and other issues. He said if we re -foam instead of replace the roof, the anticipated $80,000 will not be spent, and reiterated that every dime spent comes back to the City because it is our property. He said there is a ten year lease which will be looked at and if it successful we can go forward and if not we can change the terms. He responded to Mr. Hocker's questions stating there are two parcels, the City owns both, the Dabrowski property and the Hurricane Harbor property, which were kept divided for purposes of development and ease of communication. He said FLS is responsible for improvements to the Dabrowski property, that originally we were to improve Hurricane Harbor and they were to manage it, noting the Stan Mayfield Grant 3 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Four was intended to stimulate the commercial fishing market. He said on the sublease issue, now have leased both properties to FLS and they have the authority to sub -lease and FLS have a memorandum of understanding which, he said, he had placed before them tonight (see attached) and explained the terms of MOU sub -lease with Indian River Seafood. He said as to the dock issue and tie -ups, Hurricane Harbor does not have deep water, DEP does not allow mooring overnight and it is more a cosmetic dock, however, the Dabrowski parcel has a permitted commercial dock and was properly permitted by DEP after FLS made right some of the issues DEP had with the dock. The City Manager responded to Mr. Gilliams' questions, noting we did change the grant midstream, originally it was a collaborative for the Hurricane Harbor and Sebastian Entertainment Center properties and FLS submitted a grant request for the Dabrowski parcel and at the eleventh hour the FLS was not granted because they did not have their 501 C3 status in effect in time. He said other communities got funded and Sebastian got about half of the grant funds, approximately $2.5 M. He said a most important component of our grant was to have deep water and because the Sebastian Entertainment property could not be negotiated for purchase, FCT cut off negotiations, so the City went to FCT and asked if we could purchase the Dabrowski property, and the grant was re- awarded that way. He said we did a public RFP, though not for a 501C3 as Mr. Gilliams stated. He said soon after the grant was approved the City solicited for private entities to manage fishing industry type things at the Hurricane Harbor and there was no response on the RFP, so he checked with counsel on that and it was decided it was appropriate and legal to contract with a not - for - profit organization to look for those ancillary businesses. He said the business plan was a part of the Stan Mayfield grant application, was reviewed internally, and was not something that would necessarily have been evaluated by Council. Mayor Hill asked for clarification that the financial plan cited on circle page 4 of the packet was not set in stone if we approve this lease amendment tonight. The City Manager said if you approve this with the $250,000 amount, this is the blueprint. Mayor Hill then said approval of this agenda item does not necessarily lock in this financial workup and can be addressed at a later time. The City Manager said if Council approves this he will direct Finance to change the CIP to these fund levels because the current approved budget does not have these allocations, so he is asking Council to amend the budget. Ms. Coy asked the City Attorney if there was anything before Council he would consider illegal and he said no and Council had already approved the original lease last July and this is an amendment to that lease. She asked him if there is anything he perceived as corrupt with this activity and he said no. She said as to the statement made that businesses have nothing to gain, the City has taken remarkable steps to make the City better for residents and the business community, we're here for the long haul, and this is an excellent project. MOTION by Ms. Coy and SECOND by Mr. Wright to approve. Mr. Gillmor reiterated that there was a proper business plan in place, because if there was not, we would not have gotten the grant, which the City Manager confirmed to be correct. He asked that $250,000 be a hard and fast ceiling. 4 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Five Mr. Wright noted any change to exceed $250,000 would have to come back to Council. He said the ability of FLS to get it done for a more reasonable price than the City can is based on the requirements of the public bidding process. He said he did not believe the $50,000 difference in cost is an unreasonable amount. Mr. Wolff said what brings us here is that we need $250,000 to improve this project, that we also paid $250,000 over appraised value for the property, discussed the original RFP the City Manager said resulted in no bids. He questioned how Indian River Seafood was selected to be the recipient of the lease, citing how no others were allowed to make proposals on the sub - lease, stating that Charlie Sembler just put Indian River Seafood in there for $3,000 per month, and he said he did not expect any objections because that is how we do business in Sebastian. Mayor Hill said he would like to retain the funding for the FSL grant program. The City Manager recommended putting back in a $30,000 allocation in FY 12 and FY 13 for FSL. Ms. Coy withdrew her original motion to approve with the exception of the FSL funds. The City Attorney advised that there should be two motions; one as City Council to approve the lease amendment and the other as CRA to approve the budget. Damien Gilliams called for a point of order from the back of the room. MOTION by Ms. Coy and SECOND by Mr. Wright to approve the lease agreement. Result of the Roll Call: Ayes: Hill, Wright, Coy, Gillmor Nays: Wolff Passed 4 -1 MOTION by Ms. Coy and SECOND by Mr. Gillmor to amend the budget to reinstate $30,000 for the FLS program. Result of the Roll Call: Ayes: Wright, Coy, Gillmor, Hill Nays: Wolff Passed 4 -1 11.002 B. Approve Proposal & Authorize Procurement — US #1 Parking Improvements (Transmittal; Engineer Project Estimate — Engineer Proposal Plan) The City Manager briefly explained the project design for parking and landscape improvements along a portion of US 1, which is to asphalt stamp to delineate approximately 125 parking spaces and crosswalks, landscape isles, which he said, he thought could be done less expensively by city workers doing the landscaping. He said that reduction would reduce the total project budget to approximately $250,000. 5 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Six MOTION by Mr. Gillmor and SECOND by Mayor Hill to approve staff recommendation. Damien Gilliams said there are cost differences on circle page 11, one states $243,000 and the other $342,000 and asked if the engineer is getting $100,000 for this. Mayor Hill noted the City Manager had just explained the difference with the reduction from bump - outs being done by the City. Mr. Gilliams said the $250,000 was not part of the RFP and Mayor Hill asked him to speak to the issue. Mr. Gilliams said when you have a point of order because you have two motions you should let the public speak. Mr. Wright said he was not feeling well and asked for a recess. Mayor Hill called recess at 7:15 pm and reconvened the meeting at 7:28 pm. Mr. Wright did not return to the meeting. All other members were present. Mr. Gilliams continued, stating that side streets in the CRA district were not being repaired. Ben Hocker asked about the 100 parking spaces on US 1 and no talk of Indian River Drive parking and Mayor Hill explained this was a beautification project for current parking spaces on US 1. Mr. Hocker asked if the Mulligan's funds were in this and said maybe we would get new parking spaces down the line. Mr. Wolff said he found it unprofessional that we pay Schulke, Bittle and Stoddard for professional services, noting the landscape quote is so much higher, that it inflates the project tremendously. He said it would be more logical to say the numbers are inflated, because inflated numbers give the impression we are saving money. He asked if staff had taken note that the Main Street/US 1 thermoplast is deteriorating and asked what reasonable expectation we have for stamped parking. The City Manager said some of the responsibility for the difference in estimates lies with him, that he wanted to amend the numbers but did not timely contact Mr. Schulke to amend it. He said the Indian River Drive markings are concrete, a better product than what we are looking at for US 1 which will wear quicker. He estimated conservatively 5 -8 years. Mr. Wolff said a recent article said we don't have a parking problem, and later we will be dealing with parking, and asked why we are putting the cart before the horse. The City Manager said the completed parking study recognizes the 125 US 1 spaces already, and it had been the direction of the CRA to delineate US 1 parking. He said Sebastian does not have a rustic downtown area as other communities do so we are trying to find that by using the US 1 /Indian River Drive riverfront corridor. Mr. Wolff asked how to respond to constituents who ask why we are spending money to beautify US 1 when we are not taking care of our other roads. The City Manager said we have a $1.5 M bond for street repairs that are on- going, we said we want to repair the presidential streets and identify the ambience of the corridor but we needed the parking study done before we do that. He said we are doing the beautification project first and the parking project second. 6 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Seven Mr. Gillmor said this project will help people understand there is parking in Sebastian, that the stamped asphalt will show it. Ms. Coy concurred that it will delineate that the right side of the road is not a driving lane but is parking. Mr. Wolff asked if there will be "park here" signs. The City Manager said he had been working with FDOT to have some of the many "no parking" signs removed, noting that the City requested them to be installed in the 80s or 90s. Result of Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright Absent) Mayor Hill asked that item D FSL Grants be moved up on the agenda. 11.004 D. Award — FY 2011 Facade, Sign and Landscape Grants (Transmittal; Committee Recommendations and backup material) Mayor Hill noted there are twelve FSL grants here for approval and if Council has any objection to any of them they pull those. The Growth Management Director said Washington Plaza had asked to pull their item tonight for tweaking. She clarified for Mr. Wolff that it was Vic's Pizza which is the owner of Washington Plaza. Mr. Wolff said he had a question about Riverfront Grill and Chill and Earl's Hideaway. Mr. Gillmor asked if Island Smoothie is still in there and the GMD said Island Smoothie is not considered in this round, that Professional Title and Halo Rescue have asked for more time to gather information. She said there are only eight to consider tonight. Mayor Hill asked her to read off the applications in consideration. The City Manager read the applications ready for consideration tonight. Earl's Hideaway $7,500 Riverfront Grill and Chill $7,000 Philipson /920 Plaza $7,500 River Grille $7;500- $3,5 0 0 Kim Ellis Ins. /David H $4,400 Fountain Plaza $7,500 Squidly Books $5,500 MOTION by Mayor Hill and SECOND by Ms. Coy to approve those applications. The City Manager noted Southern Sisters Phase II was also on the list. David Haeseler addressed Council stating he was the applicant for Kim Ellis Insurance as the property owner. CRA/City Council Joint Meeting Minutes January 5, 2011 Page Eight The Growth Management Manager noted that Southern Sisters Phase II was on the recommendation on circle page 39 and Council had previously stated they would hold the grant funds open for them in the last cycle. Damien Gilliams said this is the best $160,000 spent, and recommended contacting SBA for matching grants for businesses. The City Manager clarified the motion includes Southern Sisters Cafe, Philipson, River Grill, David Haeseler, Fountain Plaza and Squidly Books. Result of the Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright Absent) Earl's Hideaway Mr. Wolff asked where the sign was going and the Growth Management Director MD said US 1. MOTION by Mr. Wolff and SECOND by Mayor Hill to approve Earl's Hideaway. Result of the Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright Absent) Riverfront Grill and Chill Mr. Wolff asked whether the applicant was compelled by the committee to go with a carved sign by Curt Oxford based on environmental reasons. He said he was uncomfortable with this type of recommendation in these economic times. Mayor Hill agreed with him. The Growth Management Director said there were different signs provided and the committee recommended this type. Applicant, ? ? ?, described the method he used to come up with designs, said he sought other hand carved signs, and Mr. Oxford's was the last quote he got, was not strong - armed by the committee, and felt honored the City would offer this grant. Mr. Wolff said he wanted others to know they have choices. Mr. Gillmor said he would like to see all designs in packets, as we had received in the past. Ms. Coy questioned whether that is what the committee is for. Mr. Wolff cautioned people may be intimidated by the recommendation to use a certain type of sign. MOTION by Mr. Wolff and SECOND by Mr. Gillmor to approve Riverfront Grill and Chill 1401 Indian River Drive. Result of the Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright Absent) 8 CRA/City Council Joint Meeting Minutes January 5, 2011 Page Nine 11.003 C. Approve Proposal & Authorize Procurement — US #1 Gateway Proiect (Transmittal; Engineer Project Estimate — Engineer Proposal Plan) The City Manager briefly described the US #1 project for gateway and trail blazer signs as designed by Neel- Schaffer. He described a proposed landscape berm planned for the western edge of Riverview Park and said Mr. Gillmor had also submitted a proposed design for a waterfall gateway design in Riverview Park. Discussion followed on the proposed berm and whether or not it was needed, citing problems with irrigation and not using native vegetation. Mr. Gillmor noted the plants in the existing bump -outs survived the freeze and perhaps we could use those. Mayor Hill said he was surprised when he saw the new design, stating that Riverview Park is one of the most beautiful properties in the City and questioned the need to do plantings. He said the park is natural and is happy with the stamped parking spaces. Mr. Wolff questioned the use of red brick on the signs. The City Manager said it was apparent they were not quite ready to move forward with the gateway designs, but staff could move forward with the trailblazer signs and come back at a later time on the gateways. Lisanne Robinson, CRA District, exhibited a design for an artistic sculpture called a compass rose depicting pelicans in flight with the negative space being dolphins with a plan to place them on the directional signs. She said the design was by a local artist and said the sculptures would be donated to the City by Art, Inc. She also cautioned that exhibitors in the park use the western edge for access. Mayor Hill noted the Council is considering five trailblazer signs at this time. Mayor Hill said he would be ready to approve the "way to" signs and bring back something more concrete on the gateways, and the City Manager recommended approving the $25,000 gateway budget at this time to get it started. MOTION by Mayor Hill and SECOND by Ms. Coy to approve the way to signs and the $25,000 budget for the gateway project. Mr. Gillmor said he was not in favor of moving the welcome sign and putting it in Riverview Park, because our borders may move and it is better in the median. Mayor Hill agreed with that and said he was not happy with the brick design. Result of the Roll Call: Ayes: All Nays: None Passed 4 -0 (Wright absent) 5. Being no further business, Mayor Hill adjourned the joint CRA/Council meeting at 8:25 p.m. Approved at the January 26, 2011 Regular City Council meeting. ATTE Sally A. Mai., MMC — City Clerk MEMORANDUM OF UNDERSTANDING Fisherman's Landing (FL) will sublet the Premises at 1540 Indian River Drive to Indian River Seafood (IRS) upon substantially the following terms: Possession. While IRS will have responsibility for the Premises, its occupation of the same will have the following restrictions: ➢ Certain areas of the Premises, with examples being the outer deck, the pier, and the sunken area of the enclosed back deck, along with areas as shall be designated on an attachment to the lease, shall be accessible to the general public without restriction during operating hours. ➢ An entryway and vestibule shall be constructed from the exterior of the Premises to the bathrooms, which shall be available for public use at all hours. ➢ IRS shall have appurtenant rights to a reasonable and proportional but undesignated use of available parking areas. However, it is anticipated that special uses may be made of some parking areas during the Holiday seasons. ➢ Upon five (5) day's notice, FL shall be provided use of the food - service and other reasonably available facilities for fundraisers and public events a minimum of six (6) times per year. Subletting. It is anticipated that areas of the Premises shall be sublet by FL, with approval of the City and all other authorities, to other entities for complementary uses, examples of such uses include small -scale food service and historic museum. Financial Responsibility. Monthly rent shall be in the amount of $3000. IRS shall also be responsible for its utility charges such as electric, water and sewer, as well as a pro -rata shall of dumpster and insurance charges (except for special riders tied directly to the use by IRS, which shall be its sole responsibility). Care. IRS shall keep both the exterior and interior of the Premises, including Common Areas, in a clean and sanitary condition. Lease Parameters. Adopt terms and restrictions of both the underlying lease from the City and the Working Waterfronts Grant. Tax Increment from City Tax Increment from County Return from Main Street Project Transfer Investment Income SW PROJECTED REVENUE Operating Expenditures Facade /Sign Improvement Program Bill Board Advertising Special Events Contribution toward Video Production Transfer to General Fund for Quality Maintenance TOTAL RIVERFRONT CRA FY09 Operating Expenditures Facade /Sign Improvement Program Bill Boards or Uniform Signage Special Events US #1 Improvements Transfer to General Fund for Quality Maintenance Match on Waterfront Grant TOTAL RIVERFRONT CRA FY10 Operating Expenditures Facade /Sign Improvement Program Special Events Transfer to General Fund for Quality Maintenance Bill Boards Parking Study US #1 Improvements (Increase w /FY 10 for $250,000 Projec ) Gateways fBudget Increase - $25,000) Watertl it Itenoitattons (Oudgetlncrease- 050,000) TOTAL RIVERFRONT CRA FY11 Operating Expenditures Pag*OggikaMOMOMmt Program (Budget Decrease 010,000) Special Events Transfer to General Fund for Qualit Maintenance RIVERFRONT CRA FUND PROJECTED BALANCES - MODIFIED FOR CRA PROJECTS JAN 2011 FISCAL YEARS 2011 -2016 FY 08 -09 FY 09 -10 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 TOTALS $ 273,888 $ 223,426 $ 155,427 $ 155,427 $ 160,867 $ 166,497 $ 172,325 $ 178,356 $ 1,307,857 251,236 206,304 143,515 $ 143,515 148,538 153,737 159,118 164,687 1,205,963 668,590 - - - - - - - 668,590 1,990 2,767 1,439 2,776 3,142 3,536 3,959 4,000 19,609 1,195,704 432,497 300,381 301,718 312,547 323,770 335,401 347,043 3,202,018 44,098 22,988 46,200 34,184 20,000 60,000 227,470 38,834 30,000 15,000 36,468 25,000 60,000 535,119 740,421 39,259 30,000 36,468 60,000 15,000 30,000 225,000 25,000 250,000 710,727 39,259 20,000 36,468 60,000 TOTAL RIVERFRONT CRA FY12 Operating Expenditures FaaOtt l Rient Program (Budget Decre Special Events Transfer to General Fund for Qualit Maintenance TOTAL RIVERFRONT CRA FY13 - $10,000) Operating Expenditures F vement Program (Return to $30,000) Special Events Transfer to General Fund for Quali Maintenance Parking Improvements TOTAL RIVERFRONT CRA FY14 Operatin. Expenditures t . triOnt Program (Return to - S.ecial Events Transfer to General Fund for Quality Maintenance TOTAL RIVERFRONT CRA FY15 Operating Expenditures F#000030.90001#0. lfa Program (Return to - S.ecial Events ,000), 000) 727 39,259 20,000 36,468 60,000 155,727 39,259 30,000 36,468 60,000 275,000 440,727 39,259 30,000 36,468 60,000 39,259 30,000 36 468 Transfer to General Fund for Quality Maintenance TOTAL RIVERFRONT CRA FY15 BEGINNING FUND BALANCE ANNUAL REVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE 16,404 $ 984,638 $ 676,714 $ 266,368 $ 12,359 1,195,704 432,497 300,381 301,718 312,547 227,470 740,421 710,727 555,727 155,727 984,638 $ 676,714 $ 266,368 $ 12,359 $ 169,179 24 $ 169,179 323,770 440,727 $ 52,222 $ 52,222 335,401 165,727 $ 221,896 165,727 $ 221,896 347,043 165,727 $ 403,212 $ 16,404 3,549,061 3,162, 253 $ 403,212 TO: Members of the Sebastia i_ ouncil FROM: Al Minner, City Manag Debbie Krueger, Admini /1 rvcs Director — Budget Allocations RE: CRA MEETING — FINA IAL SUMMATION DATE: Wednesday, December 29, 2010 On Wednesday, January 5, 2010, I have requested that Council assemble for a Special Joint Meeting of the City Council and CRA Board. A joint meeting is needed because some of the Projects being considered have both CRA and City ramifications. To avoid confusion a joint meeting was called. Each of the projects Council will consider on Wednesday has been recognized as a priority project by the CRA Board through our master planning conducted during Summer 2010. Therefore, the Office of the City Manager has made an attempt to accomplish these projects during FY 2011. Based on estimated amounts, these projects can be accomplished by making some modest changes in the FY 11 CIP which include (1) reduction of FY 12 & FY 13 FSL Grant; (2) elimination of billboards starting in FY 2012; and, (3) reduction of "parking improvement" project from $600,000 to $400,000 in FY 2012. Please note that other funds such as the recreational impact fees or DST can make up the difference in the "parking improvement project ". As always, a number of alternatives exist for each project. These alternatives include creating project phases, bidding alternative or using other funds. Options will be discussed in more detail at the meeting. On January 12, 2011, staff will be presenting the preliminary results of the parking survey which can help make a determination on how to best move forward with that project. Until then, it is my recommendation that Council move forward with the aforementioned projects as reported in the transmittals that follow. For ease of information dissemination and to avoid redundancy in the transmittals, this memo provides the financial action that will modify the FY 11 CIP if Council approves recommendations in Items 4.A, 4.B and 4.C. Attached for your review is a revised FY 11 CIP budget.