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HomeMy WebLinkAbout01032011CRC3. ROLL CALL Committee Members Present: Bob Daberkow John Danise Adrina Davis Linda DeSanctis Ed Dodd Dan Dragonetti Jeanne Hill Louise Kautenburg Janet Kennedy Donna Keys Mary McGee Bob McPartlan Carolyn Sartain Anderson Ruth Sullivan Bob Zomok Staff Present: City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams HOME OF PELICAN ISLAND CHARTER REVIEW COMMITTEE MINUTES ORGANIZATIONAL MEETING MONDAY, JANUARY 3, 2011 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. The City Attorney called the meeting to order at 6 pm. 2. The Pledge of Allegiance was recited. The City Clerk requested a few minutes to explain seating, use of microphones to ensure comments are on the record, and submittal of agenda packets by email unless advised that a member would like a paper copy. She then read a prepared statement as requested by Ms. Sartain Anderson (see attached to minutes). Charter Review Committee Meeting January 3, 2011 Page Two 4. NEW BUSINESS A. City Attorney Overview of City Charter and Code Provisions Relative to Charter Review Committee and Sunshine Law Provisions (Charter Section 5.03 and Code Sections 2 -231 and 2 -232, Current City Charter, Sunshine Law Brochure) The City Attorney introduced himself and asked the committee members to feel free to contact him as needed, outlined the Charter and Code provisions regarding the Committee's task to review the City Charter and make recommendations on amendments to City Council within six months. He described the Government in the Sunshine Law, which has two sections, open meetings and public records, and explained that two or more members of a public committee cannot meet outside of the "sunshine" and that all such public meetings have to be noticed, minutes taken and be accessible by the public. He said that discussing committee business with one another outside of these parameters would put the individuals in legal jeopardy and would put the charter review process in jeopardy and open to challenge. He further advised committee members as to the public records component of the Sunshine Law, that they should forward all communications to the City Clerk where they will be retained and disseminated if necessary or as requested. The City Attorney said the subject of the Charter Review committee is the most important of all committees because it deals in the City Charter, Sebastian's constitution, which is the root of the City's mission and how we govern ourselves. He said their work is the work of the highest importance in our democracy. He said he would try his best to stay out of their way in the Committee's discussions, even if he believed something they were discussing was illegal, but if asked, he would give them his views; and that his role is to understand the committee's recommendations and report them accurately to City Council. In closing, he said that he and the City Clerk were there to help the committee in their deliberations, that they may hear from the City Manager at a future meeting, as well as one or all members of City Council if they wished them to be there. B. Appointment of Chairman The City Attorney advised the Committee to make nominations at this time for Chairman. Mr. Dragonetti nominated Ruth Sullivan but she declined. Ms. DeSanctis nominated Louise Kautenburg. Ms. Keys asked by a show of hands who had served previously on this committee. Ms. McGee nominated Mr. Davis but he declined. Ms. Keys nominated Mr. Daberkow, but he declined. There were no further nominations. Louise Kautenburg was appointed Chairman. 2 Charter Review Committee Meeting January 3, 2011 Page Three C. Appointment of Vice Chairman Chairperson Kautenburg called for nominations for Vice Chairman. Ms. Kautenburg nominated Donna Keys but she declined. Ms. Keys nominated Linda DeSanctis but she declined. Mr. Zomok volunteered to be Vice Chairman and there was no objection. Mr. Zomok was appointed Vice Chairman. D. Establish Time and Frequency of Meetings Available Days 1 s` and 2nd Monday, 3rd Tuesday, 4 Thursday (2011 Schedule) Following a brief discussion and review of the available dates, meetings were scheduled for February 14, March 14, April 11, May 9 and June 6 and 21 (public hearings). The Committee will make their recommendation to City Council in July. It was further agreed all meetings will take place at 6 pm. It was decided that if additional meetings are needed they can be scheduled at a later time. 5. Being no further business, Chairman Kautenburg adjourned the meeting at 6:32 p.m. Approved at the 14J i 7 Charter Review Committee meeting. L uise Kautenburg Chairman ATTEST: Sally Maio, ity Cler 3 January 3, 2011 Good Evening, My name is Carolyn Sartain Anderson and I have a rare upper motor neuron disorder called PLS (Primary Lateral Sclerosis). PLS has impacted my speech and balance, hence the use of the walker. I have had PLS for 15 years and have maintained remarkably well. Over the years I have learned that the best strategy to verbalize my thoughts, during a meeting, is to raise my hand to be recognized. 1 never know how my speech will be, so I ask your patience. I also have difficulties pronouncing words that begin with 's' and a soft 'c'. Stress /anxiety impact my speech. The more comfortable 1 become with this committee the easier it will be for me to communicate. I look forward to serving with you on the Charter Review Committee.