HomeMy WebLinkAbout03222011BUD AgendaSEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE
AGENDA
6:00 P.M. TUESDAY MARCH 22, 2011
CITY HALL
1225 MAIN STREET
1. Call to Order
2. Pledge of Allegiance
3, Roll Call
4. Introduction of Members
5. Approval of Minutes:
a. Meeting of July 12, 2010
b. Meeting of August 18, 2010
6. Comments by City Manager
7. Review First Quarterly Report FY 2011
8. Discussion Regarding Committee Functions and Meetings for 2011
9. Set Meeting Schedule
10. Adjourn
Agenda Attachments:
Minutes for Meeting of July 12, 2010
Minutes for Meeting of August 18, 2010
First Quarterly Report FY 2011
Preliminary Budget Calendar
cOF
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN
BUDGET REVIEW ADVISORY BOARD
MINUTES
MONDAY, JULY 12, 2010 6:00 P.M
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Chairman Ed Herlihy called the meeting to order at 6:00 p.m.
Present: Adrina Davis, Ed Herlihy, Jerry Klenck, Harry Marshall, Brad White, Christine Vicars, Edward Kroah
Staff Members Present: Debra Krueger- Administrative Services Director; Al Minner- City Manager; Kenneth
Killgore- Finance Director; Vaunette Davis -Human Resources Specialist.
Pledge of Allegiance
Roll Call by Vaunette Davis. All present
Motion to approve the Workshop Minutes of May 17, 2010 and the Minutes of June 14, 2010. Approved by
Adrina Davis and seconded by Brad White.
Chairman Herlihy advised that before Mr. Minner makes his presentation, he would like review and discuss the
committee's recommendation for the budget, which will go before Council on Wednesday, 7/28/2010. Once the
recommendation is received, he will distribute it to the board members and write a draft to Council.
Mr. Minner advised that he did not have a presentation. The budget has not changed much since the last time we
had the meeting on June 14, 2010, but he will briefly discuss the DR 420. On 7/1/2010 he received the updated
assessments. The General Fund is out of balance approximately $82,000. At this time he is not proposing a
balance because we are currently in negotiations with the Unions. He will be asking the employees to make a
contribution towards the Healthcare. Last Thursday he had negotiations with both Unions and it went rather well.
Both Union officials were very professional, they understood the situation and although they were not happy with
some of our proposals, they will take it back to the membership and come back with some counter offers. The
counter -offer should be in our office by July 29, 2010. The Healthcare contributions should bring the budget down
to about 20, 000. And if we look into some of our revenues, we just might be able to balance the budget.
The Airport Fund is still struggling to balance- there is no easy fix for that. We just have to watch our grants until
the economy comes back.
The Golf Course, with the Green Fund being paid off, we will have some cash this year. This year we saw our
worst revenue of $1.3 mil. Our major expense is the green fee, and the cart rental has come down. This year we
see a growth of approximately $30,000 surplus, and as long as we manage that, the Golf Course can be solvent.
The Building Fund is in the worst position of the three Enterprise Funds due to the economy. Our deficit is
$100,000. We have at least 3 to 5 years of expenses before we see something catastrophic happening. We are
trying to keep our existing personnel that we currently have so that when the economy gets better we won't fall
behind in service. The special Revenue Funds:
DST Funds- We are looking at the Police car purchases, we will get with the Chief on this.
CRA- Council met on June 9 and reviewed some CIPs and orchestrated some goals to meet for a master plan.
Local Gas Operation Tax- It speaks for itself. Once the debt is paid for and the lights bought etc, those monies
are spent without major capital investment.
Stormwater We transferred some to the General Fund. That fund is expended.
Mr. Minner advised that he would like to get some feedback from the Committee on the DR420 which is the
memo we get from the tax office which advises the public on how we set our millage rate.
Our current proposal that we will recommend to Council on the staff level will be a 3.3456 millage rate.
Our weakness in the budget is maintenance, which is long term. It is the monies transferred from the Local Option
Gas Tax Fund into the General Fund, and the Stormwater Fund into the General Fund. We need to set a millage
rate that would eliminate these transfers. It will allow the General Fund to use that money to do the existing
operations into the budget, and for this to happen, we will need $230,000 more than 3.3456 will allow. In setting
the DR420, we recommend to the Budget Committee that they recommend to the Council a millage rate of
3.5940. Mr. Minner advised that a millage rate of 3.9019 which would be a rollback rate, would generate
$515,000. The millage rate of 4.5088 will generate $1,077,000. A copy of the millage rate was distributed to the
Budget Committee members.
Chairman Herlihy inquired if committee members had questions on Mr. Minner's presentation on the General
Fund, or any of the Enterprise Funds. Mr. Jerry Klenck inquired about the nine cents Fuel Tax form that was
distributed to the committee. Mr. Killgore advised that this tax was reserved to the County, and if they chose to,
they could share it with the City. The County has looked at it in the past and decided not to pursue it. Mr. Klenck
continued that from his research, of the 67 Counties that have it, 18 do not use it. It is estimated that it would
generate $574,000, which would be voter approval.
Motion was made by Mr. Klenck and seconded by Mr. Davis to have Council discuss this matter with the County.
Mr. Herlihy advised that he would like to communicate both verbally and in writing to Council on this matter. Mr.
Minner reminded the committee that for that tax to be imposed by January 1 it must be in no later than July 1st
and since we have already missed the deadline for this year, we can be ready for 2010.
Motion was made to make a recommendation to City Council on changing the Gas Tax for year 2010. All in
favor.
Mr. Klenck wanted to make a motion for Council to revisit the mandatory garbage pickup. Mr. Marshall inquired
as to how this would be paid, would it be in the property tax or would we be required to pay for this service
whether we use it or not. Mr. Minner stated that currently Waste Management does the billing and pay us a
franchise. If we were to do mandatory pick up, it would have to be assessed and would be part of your taxes.
Motion was made by Mr. Klenck and seconded by Mr. Marshall to continue discussion of mandatory garbage
pickup. Board member White inquired on how does it work for vacant land. Mr. Minner advised that there
probably would not be a charge for vacant land, but when a permit for the land is pulled through the Building
Dept, that would be the trigger mechanism. Mr. Marshall inquired of the franchise agreement with Waste
Management, does it include Condominiums or is that a separate deal? Mr. Minner replied the agreement is for
residential and commercial, but depending on how the condos were set up it would vary as to whether they are
commercial or residential. Because of the Franchise Agreement, every resident in Sebastian has to use Waste
Management, they cannot have a private collector.
Motion was made to recommend to Council a mandatory residential trash collection. Motion fails 4- 3
Herlihy No, Marshall —No, Davis- No, Kroah No
Mr. Klenck inquired if Council did a study on closing the City's Central Garage? This study included savings on
the Liability Insurance and revenue on sale of equipment, etc. Motion was made by Mr. Klenck and seconded by
Mr. Marshall to discuss the subject.
Mr. Klenck said that he could not see how we could close a $130,000 budget and show a savings of only $20,000.
There is potential for great savings here. Mr. Kroah said that he did not see a great savings. Mr. Minner stated
that we need to have a gatekeeper to track some of the preventive maintenance. This will be a discussion of
Council when they do their workshop.
Motion was made to recommend to Council to eliminate the City's Central Garage. Motion failed 6 -1
Davis- No, Kroah No, Marshall No, Vicars No, Herlihy No, White No
Ms. Vicars inquired as to the Enterprise Fund with the passing of Mr. LoPresti, does it change the relationship the
City has with the Company. Mr. Minner advised that it did not.
Mr. Herlihy inquired of the availability of a FDOT grant, to build another building that is similar to the LoPresti
deal where the City ended up loaning approximately $300,000. He inquired if this is this something that we can
pull off. Mr. Minner advised that we have $1.4mi1 grant to construct another hanger at the Airport which will
require a $290,000 contribution from the Airport to move forward. This grant expires in October 2010.
We have the option of building a Speculative Industrial Build which means, we go to the DST Fund, we construct
the building, it remains empty. We now have building ready to go, waiting for any company who wants to move
in.
Motion by Chairman Herlihy to recommend to Council to consider, if we do not get prospective tenants in time,
we do a Speculative Build borrowing the money from the DST Fund, Seconded by Mr. White.
Mr. Herlilhy reiterated that that this is not spending Sebastian's tax money, there is no risk to it. We own the
LoPresti Building. Mr. Klenck inquired of the cost of the liability insurance. Mr. Minner advised it would cost
approximately $6,000 per year. Mr. Marshall inquired of the monthly cost of maintaining an empty building with
the economy in the current state. Mr. Minner advised that it would cost about $8,500 per year which would
include the $6,000 for insurance. Mr. Davis inquired about job creation. Mr. Minner stated that he and the Airport
Director have looked into grants and currently have one company who may be a great prospect in moving into the
building.
Motion made by Mr. Klenck to amend the original motion to include a clause indicating spending the DST Fund
only if we have a partner, seconded by Mr. Kroah. Motion passes 5 2 in favor.
Davis Yes, Kroah Yes, Marshall Yes, Vicars Yes, Klenck Yes
Motion made by Mr. Herlihy to recommend to Council to build a "Speculative Build" only if they can find a
partner. Seconded by Mr. Marshall. All board members were in favor. Motion passes.
Mr. Marshall inquired as to the definition of what he considered a Catastrophic Event. Mr. Minner advised that if
we spent at the rate we are spending and revenues do not pick up in the Building Department, we would have
accumulated a deficit of $80,000. Revenues are programmed to increase 3 '/z per year. We just have to do
better than Mr. Killgore's estimates.
Mr. Minner advised that he wants all Funds to stand on their own. Monies are being transferred from the Local
Option Tax into the General Fund for operation costs. $103,000 is being transferred from the Stormwater Fund
into the General Fund for operating costs and it should not be.
Mr. Herlihy wants to put together the recommendations for Council on July 28, 2010, with several others already
made a motion must be made on the millage rates.
Mr. Minner advised that this is for the DR420 not the final millage rate.
Motion by Mr. Klenck to keep the current millage rate of 3.3456, seconded by Mr. Kroah. Motion fails 4 3
Herlihy —No, Marshall No, Vicars No, White No
Motion by Mr. White to propose to Council, a millage rate of 4.5088, seconded by Mr. Marshall. Motion fails 5 -2
Herlihy No, Vicars No, Klenck No, Davis No, Kroah No
Motion made by Mr. Herlihy to propose to Council a millage rate of 3.5940 that raises an additional $230,000,
seconded by Ms. Vicars.
Mr. Klenck stated he opposes. He cannot see raising taxes when he has recommended ways that we can cut cost
from the budget. Motion passes 4 3
Kroah Yes, Marshall Yes, Herlihy Yes, Vicars Yes
Chairman Herlihy stated that the next meeting will be August 9, 2010. He will need talk to Mr. Minner about
changing the date. This is meeting will be the 3` Quarter Review. He will not be able to make that date as he will
be away until 8/18/2010, but will advise the board.
With no further business, the meeting was adjourned at 7:30 p.m.
Adopted at Meeting of 2011:
Ed Herlihy, Chairman Date
OTY OF
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN
BUDGET REVIEW ADVISORY BOARD
MINUTES
MONDAY, AUGUST 18, 2010 6:00 P.M
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Vice- chairperson Christine Vicars called the meeting to order at 6:06 p.m.
Present: Christine Vicars, Edward Kroah
Staff Members Present: Debra Krueger- Administrative Services Director; Kenneth Killgore- Finance Director;
Vaunette Davis -Human Resources Specialist.
Pledge of Allegiance
Roll Call by Vaunette Davis
There being no quorum, Ms. Vicars advised that no action will be taken tonight, but since staff has prepared a
presentation we will proceed with an informal presentation by Mr. Killgore.
Mr. Killgore reported that a quarterly report was drafted and included in the agenda packets. He gave a brief
synopsis of the report, indicating that the report included any budget adjustments that were required to be
approved by City Council.
In closing, Mr. Killgore stated that the $1.6 mil in bank CDs were doing well. All the securities that have matured
have not been reinvested. We have recently contracted with an Investment Advisor who will review what we
currently have and report on a strategy on investments. Currently the SBA rate is 1/3 of 1% which is a competitive
rate in buying government securities.
Ms. Vicars commented that the Departments were doing a good job in keeping personnel cost within the 75% and
were on target with the budget, but in the long run it evens out with the operating costs.
Mr. Killgore advised that some of the departments with divisions within the department may exceed the budget in
a division, but the overall department will be within budget.
He also advised that he will turn the report in tomorrow to be on the agenda for next Wednesday's Council
Meeting. He will report that although we did not have a quorum, it was reviewed by the Committee.
Ms. Krueger thanked the committee for all their hard work and dedication over the summer. She stated that it was
truly a pleasure working with the board through a difficult budget, but believes by working together we will be
able to present a solid budget for Council.
Ms. Vicars thanked the staff as well. She also advised that Mr. Herlihy and the other board members will be
contacted for their input.
With no further business, the meeting was adjourned at 6:13 p.m.
Adopted at Meeting of 2011:
Ed Herlihy, Chairman Date
Subject: Resolution No. R -11 -07 Adopting
Amendments to the Fiscal Year 2010 -11 Budget.
.r Submittal by:
l
n:
Ap
r, City Manager
Move to approve R- 11 -07.
MY or
AST
HOME OF PELICAN ISLAND
City of Sebastian, Florida
Agenda No.
Department Origin:
Administrative Services: 1
City Attorney:
City Clerk:
Exhibits:
Resolution No. R -11 -07
1st Quarter Comparison of Actual to Budget
Capital Project Status Reports as of December 31, 2011
Schedule of Investments as of December 31, 2011
1st Quarter Accomplishments
Date Submitted: March 15, 2011
For Agenda of: March 23, 2011
RECOMMENDED ACTION
SUMMARY
Pursuant to City financial policies, budget reviews and adjustments are presented to the City Council
quarterly. Capital project status reports, investment reports and accomplishments are also included.
This report is scheduled to be reviewed by the Budget Committee on March 22, 2011.
There are no changes to the General Fund budget which require budget amendment approval by the City
Council. In accordance with the Annual Budget Resolution, the City Manager may approve budget
transfers within a Department and make adjustments necessary to "implement programs, projects and
expenditures authorized by the City Council Accordingly, the City Manager approved an adjustment
to record additional revenues and expenditures in General Fund for a $920 donation for police
equipment from the Women's Club and for some purchase orders for $17,952 that were issued prior to
the end of last fiscal year. Adjustments were also approved for unspent balances on prior year projects
that were not completed by year end that were funded by the Local Option Gas Tax Fund for $1,286,429,
Discretionary Sales Tax Fund for $554,731 and the Recreation Impact Fee Fund for $145,519.
All the above amounts are identified in Exhibit "A" attached to Resolution No. 10 -04.
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2010 AND ENDING SEPTEMBER 30, 2011 AS PROVIDED FOR IN EXHIBIT "A PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sebastian adopted Resolution No. R -10 -31 on September 22, 2010 approving the
City's 2010 -11 budget, also referred to as the Annual Budget Resolution; and
WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended December 31,
2010 has indicated that adjustments are necessary; and
WHEREAS, the City Manager has previous approved these adjustments in accordance with the Annual
Budget Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year
beginning October 1, 2010 and ending September 30, 2011 be amended, a copy of which is attached hereto
and more particularly identified as Exhibit "A the revised appropriations set out therein are hereby made to
maintain and carry on the government of the City of Sebastian, Indian River County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put to a vote, the vote
was as follows:
Mayor Jim Hill
Vice -Mayor Don Wright
Councilmember Andrea Coy
Councilmember Richard H. Gillmor
Councilmember Eugene Wolff
The Mayor thereupon declared this Resolution duly passed and adopted this 23rd day of March 2011.
ATTEST:
Sally A. Maio, MMC
City Clerk
RESOLUTION NO. R 11 07
CITY OF SEBASTIAN, FLORIDA
By:
Mayor Jim Hill
Approved as to form and content for
reliance by the City of Sebastian only:
Robert A. Ginsburg, City Attorney
FUND TITLE
GENERAL
Revenues
Expenditures
LOCAL OPTION GAS TAX
Revenues
Expenditures
DISCRETIONARY SALES TAX
Revenues
Expenditures
RECREATION IMPACT FEE
Revenues
Expenditures
STORMWATER UTILITY FEE
Revenues
Expenditures
LAW ENFORCEMENT FORFEITURE
Revenues
Expenditures
DST DEBT SERVICE FUND
Revenues
Expenditures
STORMWATER DEBT SERVICE FUND
Revenues
Expenditures
GOLF COURSE
Revenues
Expenses
AIRPORT
Revenues
Expenses
BUILDING
Revenues
Expenses
TOTAL BUDGET
EXHIBIT "A"
BUDGET BEFORE
ADJUSTMENTS
10,454,340
10,454,340
689,463
689,463
2,349,593
2,349,593
475,000
475,000
1,138,977
1,138,977
10,250
10,250
1,020,411
1,020,411
439,999
439,999
1,297,884
1,297,884
395,070
395,070
465,740
465,740
18,736,727
FY 2010
1ST QUARTER
ADJUSTMENTS
17,952
17,952
1,286,429
1,286,429
554,731
554,731
145,519
145,519
2,004,631
AMENDED
BUDGET AFTER
ADJUSTMENTS
10,472,292
10,472,292
1,975,892
1,975,892
2,904,324
2,904,324
620,519
620,519
1,13 8,977
1,138,977
10,250
10,250
1,020,411
1,020,411
439,999
439,999
1,297,884
1,297,884
395,070
395,070
465,740
465,740
20,741,358
Description
GENERAL FUND SUMMARY
TAXES
LICENSES PERMITS
INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES
FINES AND FORFEITS
MISCELLANEOUS REVENUES
TRANSFER FROM OTHER FUNDS
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
CITY COUNCIL
CITY MANAGER
CITY CLERK
LEGAL
ADMINISTRATIVE SERVICES
MANAGEMENT INFO SERVICES
POLICE DEPARTMENT
PUBLIC WORKS
GROWTH MANAGEMENT
NON DEPARTMENTAL
TOTAL EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
LOCAL OPTION GAS TAX FUND
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
DEBT SERVICE
OTHER EXPENDITURES
TRANSFERS TO OTHER FUNDS
TOTAL EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
DISCRETIONARY SALES TAX FUND
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
TRANSFERS TO OTHER FUNDS
TOTAL EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
3,764,595
6,284
298,486
69,351
15,911
42,451
205,625
4,402,703
5,534,856
9,937,559
CITY OF SEBASTIAN, FLORIDA
COMPARISON OF ACTUAL TO BUDGET
END OF 1ST QUARTER
FISCAL YEARS 2008, 2009 AND 2010
FY2009 FY2010
1st Qtr YTD BUDGET 1st Qtr YTD BUDGET
7,934,958
55,200
2,052,529
327,301
59,600
490,759
949,080
11,869,427
6,131, 749
18,001,176
12,485 54,065
62,288 269,986
68,593 297,087
92,475 194,494
137,617 578,543
60,300 266,344
1,158, 581 4,826,931
955,923 4,319,990
75,417 382,856
459,001 679,131
3,082,679 11,869,427
47.4%
11.4%
14.5%
21.2%
26.7%
8.7%
21.7%
37.1%
90.3%
55.2%
23.1%
23.1%
23.1%
47.5%
23.8%
22.6%
24.0%
22.1%
19.7%
67.6%
26.0%
6,854,880 5,906,749 116.1%
9,937,559 18,001,176 55.2%
Property tax collections during the first quarter this year are lower than last year, probably as a result of the economy. Licenses and permits
include driveway and alarm permits and fees for zoning, site plan and plat changes. Fines and Forfeits include collection of Code Enforcement
liens, which have increased over prior years. Miscellaneous Revenues includes investment income. Total Sources includes the amount of actual
and estimated cash reserves. For the 2011 Annual Budget, we did not anticipate using any cash reserves. It is also noted that actual Beginning
Cash Reserves as of October 1, 2010 were $4,962,399, which was $105,846 less than the $5,068,245 we had estimated when we adopted the
2011 Annual Budget. Although a bit short of expectations, we are pleased that our estimate was fairly close.
Spending by all the Departments are all within the 25% of budget (one fourth of the fiscal year) except City Clerk, which is because of the
payment to Indian River County for the costs of the election and Non Departmental, which is due to the City's contribution to the CRA Fund being
made in the first quarter.
112,881
226,792
339,673
51,734
62,500
114,234
225,439
339,673
754,800 15.0%
140,000 162.0%
894,800 38.0%
300,000 0.0%
204,800 25.3%
250,000 25.0%
754,800 15.1
140,000 161.0%
894,800 38.0%
Refinancing the Paving Loan provided funds for additional paving work and lowered the annual debt service requirement. 2011 actual beginning
and ending cash reserves include the amount of the loan proceeds that have not yet been expended. 1st quarter revenue reflects just two months
payments.
353,467
1,404, 945
1,758,412
2,478,000 14.3% 331,194 2,510,445 13.2% 330,734 2,349,593 14.1%
2,626,000 53.5% 683,036 1,904,156 35.9% 1,379,095 1,292,080 106.7%
5,104,000 34.5% 1,014,230 4,414,601 23.0% 1,709,829 3,641,673 47.0%
317,426 3,267,957 9.7%
317,426 3,267,957 9.7%
1,440,986 1,836,043 78.5%
1,758,412 5,104,000 34.5%
1st quarter revenue reflects just two months payments, because the October payment for September collections was accounted for in 2010.
1
3,432,196
9,758
283,430
62,189
16,871
78,853
191,222
4,074,519
5,166, 999
9,241,518
10,708
58,549
96,273
16,642
117,659
52,161
1,079,782
788,993
85,260
343,563
2,649,590
6,591,928
9,241,518
7,531,430
51,400
1,723,105
289,147
55,000
423,190
848,909
10, 922,181
5,255,327
16,177,508
52,117
254,480
296,444
125,340
492,658
266,913
4,675,788
3,694,008
437,156
627,277
10,922,181
5,255,327
16,177, 508
300,000
52,866 293,000
52,866 593,000
128,509 377,559
181,375 970,559
45.6%
19.0%
16.4%
21.5%
30.7%
18.6%
22.5%
37.3%
98.3%
57.1%
20.5%
23.0%
32.5%
13.3%
23.9%
19.5%
23.1%
21.4%
19.5%
54.8%
24.3%
125.4%
57.1%
0.0%
18.0%
0.0%
8.9%
34.0%
18.7%
1st Qtr YTD BUDGET
3,120,719
3,841
285,828
66,987
18,683
49,252
184,182
3,729,492
4,962,399
8,691,891
132,207
48,578
697,040
877, 825
612,070
1,489,895
FY2011
7,179, 708
44,650
1,836,540
286,550
65,500
305,585
753,759
10,472,292
5,068,245
15,540,537
264,463
250,000
1,461,429
1,975,892
49,172
2,025,064
43.5%
8.6%
15.6%
23.4%
28.5%
16.1%
24.4%
35.6%
97.9%
55.9%
10,950 49,708
50,784 234,642
71,662 272,792
16,017 125,785
115,061 478,562
57,149 248,908
1,062,526 4,790,650
648,853 3,385,604
77,280 348,734
272,246 536,907 50.7%
2,382,528 10,472,292 22.8%
6,309,363 5,068,245 124.5%
8,691,891 15,540,537 55.9%
22.0%
21.6%
26.3%
12.7%
24.0%
23.0%
22.2%
19.2%
22.2%
98,521 818,000 12.0% 97,240 623,521 15.6%
82,854 152,559 54.3% 1,392,655 1,401,543 99.4%
181,375 970,559 18.7% 1,489,895 2,025,064 73.6%
50.0%
19.4%
47.7%
44.4%
n/a
73.6%
579,711 3,673,830 15.8% 464,275 2,718,788 17.1
579,711 3,673,830 15.8% 464,275 2,718,788 17.1%
434,519 740,771 58.7% 1,245,554 922,885 135.0%
1,014,230 4,414,601 23.0% 1,709,829 3,641,673 47.0%
Description
CITY OF SEBASTIAN, FLORIDA
COMPARISON OF ACTUAL TO BUDGET
END OF 1ST QUARTER
FISCAL YEARS 2008, 2009 AND 2010
FY2009 FY2010 FY2011
1st Qtr YTD BUDGET %0 1st Qtr YTD BUDGET 1st Qtr YTD BUDGET
RECREATION IMPACT FEE FUND
TOTAL REVENUES 9,523 135,000 7.1% 5,878 56,247 10.5% 4,057 30,791 13.2%
BEGINNING CASH RESERVES 1,033,393 1,300,000 79.5% 1,095,485 884,464 123.9% 1,106,310 998,826 110.8%
TOTAL SOURCES 1,042,916 1,435,000 72.7% 1,101,363 940,711 117.1% 1,110,367 1,029,617 107.8%
TRANSFERS TO OTHER FUNDS 175,000 0.0% 1,556 251,246 0.6% 13,536 620,519 2.2%
TOTAL EXPENDITURES 175,000 0.0% 1,556 251,246 0.6% 13,536 620,519 2.2%
ENDING CASH RESERVES 1,042,916 1,260,000 82.8% 1,099,808 689,465 159.5% 1,096,831 409,098 268.1%
TOTAL USES 1,042,916 1,435,000 72.7% 1,101,363 940,711 117.1% 1,110,367 1,029,617 107.8%
A number of projects are being funded from cash reserves.
STORMWATER UTILTY FUND
TOTAL REVENUES 594,811 897,200 66.3% 590,195 877,344 67.3% 608,723 843,200 72.2%
BEGINNING CASH RESERVES 1,012,003 1,141,387 88.7% 795,650 651,397 122.1% 588,841 601,040 98.0%
TOTAL SOURCES 1,606,814 2,038,587 78.8% 1,385,845 1,528,741 90.7% 1,197,564 1,444,240 82.9%
OTHER EXPENDITURES 3,500 0.0% 100 0.0% 100 0.0%
TRANSFERS TO OTHER FUNDS 238,159 1,452,635 16.4% 234,561 1,020,454 23.0% 234,719 1,138,877 20.6%
TOTAL EXPENDITURES 238,159 1,456,135 16.4% 234,561 1,020,554 23.0% 234,719 1,138,977 20.6%
ENDING CASH RESERVES 1,368,656 582,452 235.0% 1,151,284 508,187 226.5% 962,845 305,263 315.4%
TOTAL USES 1,606,814 2,038,587 78.8% 1,385,845 1,528,741 90.7% 1,197,564 1,444,240 82.9%
Stormwater fee collections have declined due to property owners receiving credits allowed by the Ordinance for stormwater facilities they made to
their properties.
LAW ENFORCEMENT FORFEITURE FUND
TOTAL REVENUES 1,370 11,500 11.9% 732 10,200 7.2% 840
BEGINNING CASH RESERVES 51,947 23,000 225.9% 54,018 20,970 257.6% 73,160
TOTAL SOURCES 53,317 34,500 154.5% 54,750 31,170 175.6% 74,000
10,250 8.2%
52,609 139.1%
62,859 117.7%
EXPENDITURES 2,763 15,500 17.8% 3,179 0.0% 614 0.0%
ENDING CASH RESERVES 50,553 19,000 266.1% 51,571 31,170 165.5% 73,386 62,859 116.7%
TOTAL USES 53,317 34,500 154.5% 54,750 31,170 175.6% 74,000 62,859 117.7%
These funds are used for the DARE Program, for vehicle towing charges pending reimbursement and to provide drug investigation monies.
DISCRETIONARY SALES TAX BOND FUND
TRANSFER FROM OTHER FUNDS 258,239 1,032,957 25.0% 258,966 1,035,869 25.0% 249,389 997,557 25.0%
MISC. REVENUES 283 1,974 14.4% 199 1,000 19.9% 460 22,854 2.0%
TOTAL REVENUES 258,523 1,034,931 25.0% 259,165 1,036,869 25.0% 249,849 1,020,411 24.5%
BEGINNING CASH RESERVES 338,906 210,000 161.4% 1,409,493 214,358 657.5% 1,554,654 1,541,577 100.8%
TOTAL SOURCES 597,429 1,244,931 48.0% 1,668,658 1,251,227 133.4% 1,804,503 2,561,988 70.4%
OPERATING EXPENDITURES 300 0.0% 375 300 125.0% 300 0.0%
DEBT SERVICE 156,478 1,034,631 15.1% 1,036,569 0.0% 1,019,279 0.0%
TOTAL EXPENDITURES 156,478 1,034,931 15.1% 375 1,036,869 0.0% 1,019,579 0.0%
ENDING CASH RESERVES 440,950 210,000 210.0% 1,668,283 214,358 778.3% 1,804,503 1,542,409 117.0%
TOTAL USES 597,429 1,244,931 48.0% 1,668,658 1,251,227 133.4% 1,804,503 2,561,988 70.4%
At the end of 2009, with the rating downgrade of the insurer of our bond reserve, additional funds had to be transferred to the Bond Fund Cash
Reserves. Thus, the YTD Actual Beginning and Ending Cash Reserves in 2010 were much higher than originally budgeted.
STORMWATER UTILITY BOND FUND
TRANSFER FROM OTHER FUNDS 110,034 440,135 25.0% 109,560 438,240 25.0% 109,719 438,877 25.0%
MISC. REVENUES 11 875 1.2% 5 120 3.8% 42 1,122 3.7%
TOTAL REVENUES 110,044 441,010 25.0% 109,565 438,360 25.0% 109,761 439,999 24.9%
BEGINNING CASH RESERVES 85,876 20,470 419.5% 144,635 20,686 699.2% 182,951 182,932 100.0%
TOTAL SOURCES 195,920 461,480 42.5% 254,200 459,046 55.4% 292,712 622,931 47.0%
DEBT SERVICE
TOTAL EXPENDITURES
ENDING CASH RESERVES
TOTAL USES
92,943 441,010 21.1% 89,118 438,360 20.3% 84,893 439,911 19.3%
92,943 441,010 21.1% 89,118 438,360 20.3% 84,893 439,911 19.3%
102,978 20,470 503.1% 165,082 20,686 798.0% 207,819 183,020 113.5%
195,920 461,480 42.5% 254,200 459,046 55.4% 292,712 622,931 47.0%
At the end of 2009, with the rating downgrade of the insurer of our bond reserve, additional funds had to be transferred to the Bond Fund Cash
Reserves. Thus, the YTD Actual Beginning and Ending Cash Reserves in 2010 were much higher than originally budgeted.
2
Description
GOLF COURSE FUND
CHARGES FOR SERVICE
MISC. REVENUES
TOTAL REVENUES
BEGINNING CASH RESERVES
TOTAL SOURCES
CITY OF SEBASTIAN, FLORIDA
COMPARISON OF ACTUAL TO BUDGET
END OF 1ST QUARTER
FISCAL YEARS 2008, 2009 AND 2010
FY2009 FY2010 FY2011
1st Qtr YTD BUDGET 1st Qtr YTD BUDGET 1st Qtr YTD BUDGET
390,575 1,613,050 24.2% 374,168 1,483,200 25.2% 351,816 1,261,474 27.9%
12,347 172,627 7.2% 8,617 112,713 7.6% 7,326 36,410 20.1%
402,922 1,785,677 22.6% 382,785 1,595,913 24.0% 359,142 1,297,884 27.7%
542,988 766,000 70.9% (44,711) 764,318 -5.8% (335,946) (367,001) 91.5%
945,910 2,551,677 37.1% 338,074 2,360,231 14.3% 23,196 930,883 2.5%
PERSONAL SERVICES 85,001 386,301 22.0% 75,433 350,023 21.6% 74,845 340,270 22.0%
OPERATING EXPENSES 258,386 995,642 26.0% 208,902 922,790 22.6% 223,896 921,634 24.3%
CAPITAL OUTLAY 87,199 98,744 88.3% 10,000 0.0% 0.0%
DEBT SERVICE 304,990 0.0% 1,075 313,100 0.3% 1,075 0.0%
TOTAL EXPENDITURES 430,585 1,785,677 24.1% 285,410 1,595,913 17.9% 298,741 1,262,979 23.7%
ENDING CASH RESERVES 515,324 766,000 67.3% 52,664 764,318 6.9% (275,545) (332,096) 83.0%
TOTAL USES 945,910 2,551,677 37.1% 338,074 2,360,231 14.3% 23,196 930,883 2.5%
Shortfalls in actual revenues required the use of Cash Reserves to meet total expenditures over the past few years. It is normally our intent to
maintain Cash Reserves exceeding liabilities but at the beginning of 2010, we would not have enough cash on hand to pay off accrued
compensated absenses and refund prepaid memberships and customer credits. 2010 was the last year of debt service on the Bonds and we are
hopeful that we can begin to correct this.
AIRPORT FUND
LEASE REVENUES 90,387 378,560 23.9% 67,732 371,219 18.2% 90,788 345,855 26.3%
MISC. REVENUES 797 30,000 2.7% 4,081 17,000 24.0% 2,906 20,000 14.5%
TOTAL REVENUES 91,185 408,560 22.3% 71,813 388,219 18.5% 93,694 365,855 25.6%
BEGINNING CASH RESERVES 10,346 155,000 6.7% (51,651) 65,784 -78.5% (7,625) (96,942) 7.9%
TOTAL SOURCES 101,531 563,560 18.0% 20,162 454,003 4.4% 86,069 268,913 32.0%
PERSONAL SERVICES 55,935 232,065 24.1% 55,405 231,369 23.9% 51,689 230,275 22.4%
OPERATING EXPENSES 40,011 101,031 39.6% 72,539 148,300 48.9% 49,186 156,245 31.5%
TRANSFER TO PROJECTS 13,148 75,464 17.4% 4,795 8,550 56.1% 0.0%
DEBT SERVICE 0.0% 0.0% 8,550 0.0%
TOTAL EXPENDITURES 109,094 408,560 26.7% 132,739 388,219 34.2% 100,875 395,070 25.5%
ENDING CASH RESERVES (7,564) 155,000 -4.9% (112,577) 65,784 171.1% (14,806) (126,157) 11.7%
TOTAL USES
Cash Reserves have been used to meet total expenditures and required grant matching funds over the past several years. It is normally our
intent to maintain Cash Reserves exceeding liabilities but at the end of each year, we have not had enough cash on hand to pay off accrued
compensated absenses and other liabilities.
BUILDING FUND
TOTAL REVENUES 152,098 536,207 28.4% 140,153 489,334 28.6% 143,252 355,650 40.3%
BEGINNING CASH RESERVES 795,913 1,035,000 76.9% 651,126 779,429 83.5% 554,519 504,899 109.8%
TOTAL SOURCES 948,011 1,571,207 60.3% 791,279 1,268,763 62.4% 697,771 860,549 81.1%
PERSONAL SERVICES
OPERATING EXPENSES
TOTAL EXPENDITURES
ENDING CASH RESERVES
101,531 563,560 18.0% 20,162 454,003 4.4% 86,069 268,913 32.0%
90,188 398,841 22.6% 87,482 379,674 23.0% 81,922 367,626 22.3%
31,028 137,366 22.6% 23,734 109,660 21.6% 22,895 98,114 23.3%
121,216 536,207 22.6% 111,215 489,334 22.7% 104,817 465,740 22.5%
826,794 1,035,000 79.9% 680,064 779,429 87.3% 592,954 394,809 150.2%
TOTAL USES 948,011 1,571,207 60.3% 791,279 1,268,763 62.4% 697,771 860,549 81.1%
Ending Cash Reserves have steadily declined due to the economic slump. However, Beginning Cash Reserves for 2011 were slightly higher than
anticipated.
3
Description
GENERAL FUND DETAIL ON DEPARTMENTS
CITY OF SEBASTIAN, FLORIDA
COMPARISON OF ACTUAL TO BUDGET
END OF 1ST QUARTER
FISCAL YEARS 2008, 2009 AND 2010
FY2009 FY2010
1st Qtr YTD BUDGET 1st Qtr YTD BUDGET
4
OA
FY2011
1st Qtr YTD BUDGET
CITY COUNCIL
Personnel 5,703 22,755 25.1% 5,700 22,742 25.1% 5,695 22,761 25.0%
Operating 6,783 31,310 21.7% 5,009 29,375 17.1% 5,255 26,947 19.5%
Totals 12,485 54,065 23.1% 10,708 52,117 20.5% 10,950 49,708 22.0%
CITY MANAGER
Personnel 58,244 265,486 21.9% 55,473 250,455 22.1% 50,361 229,734 21.9%
Operating 4,045 4,500 89.9% 3,075 4,025 76.4% 423 4,908 8.6%
Totals 62,288 269,986 23.1% 58,549 254,480 23.0% 50,784 234,642 21.6%
CITY CLERK
Personnel 56,643 252,302 22.5% 54,070 240,794 22.5% 52,695 243,373 21.7%
Operating 11,949 44,785 26.7% 42,203 55,650 75.8% 18,967 29,419 64.5%
Totals 68,593 297,087 23.1% 96,273 296,444 32.5% 71,662 272,792 26.3%
LEGAL
Personnel 77,867 81,636 95.4% 0 0 0.0% 0 0 0.0%
Operating 14,608 112,858 12.9% 16,642 125,340 13.3% 16,017 125,785 12.7%
Totals 92,475 194,494 47.5% 16,642 125,340 13.3% 16,017 125,785 12.7%
ADMINISTRATIVE SERVICES
Personnel 110,403 499,528 22.1% 90,660 408,939 22.2% 87,979 397,517 22.1%
Operating 27,213 79,015 34.4% 26,999 83,719 32.2% 27,082 81,045 33.4%
Totals 137,617 578,543 23.8% 117,659 492,658 23.9% 115,061 478,562 24.0%
MANAGEMENT INFO SERVICES
Personnel 47,767 217,279 22.0% 45,660 206,855 22.1% 44,401 203,713 21.8%
Operating 12,534 24,065 52.1% 5,201 28,735 18.1% 12,748 40,195 31.7%
Capital Outlay 0 25,000 0.0% 1,301 31,323 4.2% 0 5,000 0.0%
Totals 60,300 266,344 22.6% 52,161 266,913 19.5% 57,149 248,908 23.0%
POLICE DEPARTMENT
Personnel 1,028,428 4,352,783 23.6% 980,123 4,250,025 23.1% 959,611 4,397,021 21.8%
Operating 123,842 438,548 28.2% 99,659 398,892 25.0% 101,996 392,709 26.0%
Capital Outlay 6,310 35,600 17.7% 0 26,871 0.0% 919 920 99.9%
Totals 1,158,581 4,826,931 24.0% 1,079,782 4,675,788 23.1% 1,062,526 4,790,650 22.2%
PUBLIC WORKS
Personnel 661,584 2,910,076 22.7% 596,141 2,563,799 23.3% 498,497 2,348,344 21.2%
Operating 290,849 1,389,114 20.9% 180,852 1,118,209 16.2% 148,926 1,024,460 14.5%
Capital Outlay 3,490 20,800 16.8% 12,000 12,000 100.0% 1,430 12,800 11.2%
Totals 955,923 4,319,990 22.1% 788,993 3,694,008 21.4% 648,853 3,385,604 19.2%
GROWTH MANAGEMENT
Personnel 72,526 366,446 19.8% 83,028 372,436 22.3% 69,957 312,127 22.4%
Operating 2,891 16,410 17.6% 2,233 64,720 3.4% 7,323 36,607 20.0%
Totals 75,417 382,856 19.7% 85,260 437,156 19.5% 77,280 348,734 22.2%
NON DEPARTMENTAL
Personnel 0 5,000 0.0% 0 15,000 0.0% 0 15,000 0.0%
Operating 459,001 674,131 68.1% 343,563 612,277 56.1% 272,246 521,907 52.2%
Transfers to Other Funds 0 0 0.0% 0 0 0.0% 0 0 0.0%
Totals 459,001 679,131 67.6% 343,563 627,277 54.8% 272,246 536,907 50.7%
TOTAL EXPENDITURES
Personnel 2,119,164 8,973,291 23.6% 1,910,855 8,331,045 22.9% 1,769,196 8,169,590 21.7%
Operating 953,715 2,814,736 33.9% 725,435 2,520,942 28.8% 610,983 2,283,982 26.8%
Capital Outlay 9,800 81,400 12.0% 13,301 70,194 18.9% 2,349 18,720 12.5%
Transfers to Other Funds 0 225,000 0.0% 0 0 0.0% 0 0 0.0%
Totals 3,082,679 12,094,427 25.5% 2,649,590 10,922,181 24.3% 2,382,528 10,472,292 22.8%
ENDING CASH RESERVES 6,854,880 5,906,749 116.1% 6,591,928 5,255,327 125.4% 6,309,363 5,068,245 124.5%
TOTAL USES 9,937,559 18,001,176 55.2% 9,241,518 16,177,508 57.1% 8,691,891 15,540,537 55.9%
GENERAL CAPITAL PROJECTS
FUND 310
Project
Number Description
C1011
C1105
C1106
C1107
C1108
CAPITAL IMPROVEMENT PROJECTS
FUND 320
Project
Number Description
C0721 Hardee Park Improvement (Zone A)
C0824 Periwinkle Stormwater Park Enhancement:
C0921 Schumann Park Improvements
C1021 Splash Park Canopy (RIF)
C1022 Skate Park Office (RIF)
C1121 Barber Street Field Expansion
C1122 Riverview Park Pavilion
C1123 Bark Park Amenties
C1124 Lift Station riverview Park
C1125 Riverview Park Irrigation Fountains
C1 126 Riverview Park Street Parking
C1127 Parking Study
C1128 Waterfront Renovations
TRANSPORTATION CAPITAL PROJECTS
FUND 330
Project
Number Description Budget
C0735 Powerline Road 1,161,250.00
C0834 512 Corridor (DST FDOT Grant) 279,528.00
C1031 2010 Bank Note Road Improvements 1,250,461.00
C1131 US I Improvements 25,000.00
P0001 Road Paving 39,554.57
P0002 Sidewalk /Bikepath Program 59.019 00
STORMWATER IMPROVEMENT FUND
FUND 363
Project
Number Description
Police Vehicle Replacement
Police Vehicle Replacement
Munis Upgrade
MIS Broadcasting Equipment
Excavation Equipment
AIRPORT PROJECTS
FUND 455
Project
Number Description
C3502 Access Road ($828,081 Grant)
00951 Construct Hangars (1,160,000 grant)
CAPITAL PROJECT STATUS REPORT
12/31/2010
Budget
385,000.00
276,500.00
25,000.00
75,000 00
200,000.00
961,500.00
Budget
50,000.00
6,000.00
204,460.00
50,000.00
50,000.00
125,000.00
50,000.00
75,000.00
100,000.00
25,000.00
100,000.00
30,000.00
200,000.00
1,065,460.00
2,814,812.57
Budget
990,086.00
1,450,000.00
2,440,086.00
Year
To -Date
Expenditures
210,981.63
18,751.94
210,981.63
Years
To -Date
Expenditures
14,294.78
5,511.39
142,653.11
26,072.05
3,752.00
1,054.44
4,341.82
197,679.59 58,851.82
Years
To -Date
Expenditures
155,582.60
23,989.37
594,927.76
7,139.21
8,336.00
54,131.00
Years
To -Date
Budget Expenditures
C4604 Middle Stonecrop Improvements 382,301.00 191,861.73
C4606 Collier Creek Improvements 4,925,102.11 4,907,797.11
C0961 Potomac Road Crossing 125,000.00 34,509.99
P0003 1/4 Round Swale Rehab (DST) 2,147,720.00 1,821,128.50
C1601 Stormwater master Plan 50,000.00
Years
To -Date
Expenditures
Encumbrances
3,837.00
23,645 96
Balance
t0
Encumbrances Complete Complete
21,413.82 14,291.40 71.42%
488.61 91.86%
2,940.00 58,866.89 71.21%
50,000.00 0.00%
8,148.00 15,779.95 68.44%
125,000.00 0.00%
50,000.00 0.00%
75,000.00 0.00%
100,000.00 0.00%
21,248.00 15.01%
100,000.00 0.00%
26,350.00 2,595.56 91.35%
195,658.18 2.17%
Encumbrances
56,137.50
528,247.00
6,160.79
844,105.94 590,545.29
Encumbrances
17,305.00
68,582.00
27,500.00
7,630,123.11 6,955,297.33 113,387.00
943,218.59 4,200.00
Balance
to
Complete Complete
174,018.37 54.80%
276,500.00 0.00%
2,411.06 90.36%
51,354.04 31.53%
200,000.00 0.00%
450,518.37 21.94%
808,928.59 18.55%
Balance
to
Complete Complete
949,529.90 18.23%
255,538.63 8.58%
127,286.24 89.82%
11,700.00 53.20%
31,218.57 21.07%
4,888.00 91.72%
1,380,161.34 29.99%
Balance
to
Complete
190,439.27
(0.00)
90,490.01
258,009.50
22,500.00
OA
Complete
50.19%
100.00%
27.61%
87.99%
55.00%
561,438.78 91.16%
Balance
t0
Encumbrances Complete Complete
937,898.59 52,187.41 94.73%
5,320.00 4,200.00 1,440,480.00 0.66%
1,492,667.41 0.00%
CITY OF
HOME OF PELICAN ISLAND
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED
DECEMBER 31, 2010
Prepared by
Administrative Services Department
As of December 31, 2010, the total available funds of the City were $16,049,759.
$5,486,527 was held in an interest bearing checking account and $10,563,232 was
invested in the SBA and other investment vehicles. The investments consist of the
following:
Investment Type Amount
State Board of Administration (SBA) 5,980,359
Certificate of Deposits (CDs) 568,286
US Government Treasury and Agency Bonds 4,014,587
Total Investments 10,563,232
The details of each investment types are presented on the following pages.
INVESTMENT ALLOCATION
General Fund Performance Deposits
Local Option Gas Tax Fund
Discretionary Sales Tax Fund
Riverfront Redevelopment Fund
Recreation Impact Fee Fund
Stormwater Utility Fund
Law Enforcement Forfeiture Fund
Stormwater Projects Fund
Building Department Fund
Cemetery Trust Fund
Sub -Total
cashsba1231
3/7/2011
CITY OF SEBASTIAN
SCHEDULE OF INVESTMENTS
12/31/2010
STATE BOARD OF ADMINISTRATION
CURRENT
PERCENT BALANCE
51.71% 3,092,659.05
6.98% 417,713.07
4.97% 297,193.56
4.62% 276,577.83
4.20% 251,077.93
12.76% 763,202.55
0.82% 48,803.33
0.99% 59,056.10
7.17% 428,695.99
5.78% 345,379.71
100% 5,980,359.12
INSTITUTION
PNC Bank
TOTAL
cashsba1231
3/7/2011
CITY OF SEBASTIAN
SCHEDULE OF INVESTMENTS
12/31/2010
CERTIFICATES OF DEPOSIT
DATE OF PRINCIPAL MATURITY
PURCHASE BALANCE YIELD DATE
CURRENT
INVESTMENT ALLOCATION PERCENT BALANCE
General Fund 100.00% 568,286.15
TOTAL 568,286.15
12/15/09 568,286.15 2.956% 06/15/11
568,286.15
ASSET NAME
U.S. Treasury Note
U.S. Treasury Note
FNMA Note
FHLMC Note
TOTAL
YIELD TO
MATURITY
0.5082%
0.4315%
0.5840%
0.6578%
INVESTMENT ALLOCATION BETWEEN FUNDS:
cashsbal 231
3/8/2011
SCHEDULE OF INVESTMENTS
12/31/2010
CUSTODIAL ACCOUNT
DATE OF
PURCHASE
11/30/10
12/08/10
12/08/10
12/08/10
PURCHASE
PRICE
997,460.94
1,004,852.34
1,012,840.00
999,434.17
4,014,587.45
General 997,460.94
Discretionary Sales Tax 502,426.17
DST Bond Reserve Account 1,012,840.00
Riverfront Community Redevelopment Agency 333,111.41
Recreation Impact Fee 666,322.76
Cemetery Trust 502,426.17
TOTAL 4,014,587.45
MATURITY
DATE
10/12/12
05/31/12
07/30/12
12/28/12
CUSIP
NUMBER
912828PD6
912828NE6
31398AT77
3137EACQO
HOME OF PELICAN ISLAND
Memorandum
To: Mayor and City Council
Thru: Al Minner, City Manager
From: Kenneth W. Killgore, Director of Finance
Date: March 15, 2011
Re: 1s Quarter Accomplishments and Operating Statement Fiscal Year 2011
Enclosed please find the 1 Quarter Accomplishments for City Departments as assembled and edited by the Administrative
Services Department for the three months ended December 31, 2010.
CITY CLERK
Legislative Support Matters
Prepared seven agenda packets and minutes for five Regular City Council meetings, one Special Council meeting,
and one CRA meeting attended seven meetings for 15.25 hrs.
Eight resolutions were adopted
Two ordinances were adopted
One ordinance was passed on first reading
Recorded one official document with Clerk of Court
Two proclamations prepared and presented
Placed six courtesy meeting ads in the Press Journal
Placed two legal notices in Press Journal
Provided monthly City calendars and revisions to Council, city staff and press
Provided monthly regional and county board meeting calendars to Council
Coordinated attendance of clergy for Council meeting invocations
Distributed one code book supplement
Records Management Program
Responded to 83 public records requests
Nine boxes of records that reached retention or were scanned 15 bags of duplicate and OSA records destroyed by
Shred -It Recycling 11 trees saved
Scanned into Laserfiche 20 sets of minutes, 27 agenda packets, 11 Resolutions, two Ordinances, four agreements
and 60 Cemetery files 37 other documents
125 Building Contractor Files and Permit Folders with Plans scanned by the Building Dept.
Election Matters
All Candidate and PAC G2, G3, and G4 reports timely submitted
Attended Supervisor of Elections Canvassing Board Meetings with City Attorney and assisted in duplicating ballots
on election night
Coordinated use of early voting site with Supervisor of Elections
Coordinated use of city facility and staff for two candidate forums
Prepared resolution for acceptance of election results and swore in newly elected officials
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City Board Matters
Coordinated re- establishment of and calendar for Charter Review Committee
Filled 15 new Charter Review positions
Filled eight other board vacancies
RPM attended and recorded three Natural Resources Board meetings
City Clerk attended and recorded Treasure Coast Regional League of Cities meeting in November in accordance
with TCRLC by -laws
City Clerk took over secretarial responsibilities for TCRLC including website
Cemetery Matters
Certificates of Interment Rights issued for 17 locations for a total of $18,000.00
Community /Staff Matters
Responded to 60 e -mails to the General City of Sebastian e -mail address or forwarded to appropriate departments
for response
Clerk, Deputy Clerk Records Program Manager volunteered at Sebastian Clambake
RPM participated in the Butterfly Garden Clean Up on 11/13/2010 with the NRB
Prepared goody bags for Student Government Day, Deputy Clerk Program Records Manager acted as Tour
Guides City Clerk prepared article for Florida League of Cities newsletter
Prepared social to welcome Representative Goodson
City Clerk obtained IRC permit, Council approval and assisted with coordination of Christmas parade
RPM weekly update of City Hall marquee
Personnel /Educational Matters
Records Program Manager attended 1 year IIMC /FACC Certification Institute
ADMINISTRATIVE SERVICES
Worked with Investment Advisor and purchased securities that would provide better diversification and yield.
Presented the final 2010 Budget Amendment to the City Council.
Submitted proposed FY2011 Operating Budget to the Government Finance Officers Association's Awards Program.
Assisted Auditors with interim audit work.
Closed financial records for year -end and opened up the new budget year on the accounting software.
Began preparation of the financial statements for the year ending September 30, 2010.
Handled normal processing of payroll, accounts payable and cashiering.
Hosted the Annual Awards Banquet in December.
Coordinated the quarterly employee investment meetings with ICMA.
Monitored and completed required grant paperwork on Airport and other grants.
Monitored and approved payments on major contracts.
Recruited, interviewed, and hired replacements for vacant positions.
MIS
Continued to monitor the Building Department's IMS web -based real time interface.
Fought off every attempt to breach our security. Tracked and stopped 120 attacks.
Continued to maintain all communications equipment and operate free from any interruption in services.
Set up a CRS web site and moved all current data to it. Waiting on Content to complete the site and go live.
Monitored and ran reports to reduce the number of alarms generated to PD, saving money and manpower.
Helped setup and host Student Government Day.
Worked with the Assistant Supervisor of Elections to setup PSAs to air on Channel 25. Ran election night reporting
on web site and Channel 25.
Did RFP for AV automation, camera and production equipment. Reviewed responses and selected vendor.
Processed 2008 work orders during the quarter, compared to 2210 the last quarter.
Ran broadcast station Channel 25 and provided 9 websites to inform the residents.
Working on automating the broadcasting equipment to program and remotely update the time our shows will air.
Working on migrating the Operating System to Windows 7.
Performed 67 workstation preventive maintenance task.
Performed 96 user training hours.
Working on a new Exchange 2008 web server.
Working on tightening network security.
Setting up new server to be the disaster backup server.
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POLICE DEPARTMENT
Administration
Command Staff attended 5 free training classes.
Conducted interviews for vacant dispatch positions.
Continued review of agency policies as per accreditation standards.
Attended 7 City Council and Special Meetings.
Attended over 50 Law Enforcement related meetings and 6 public meetings and/or speaking engagements.
Conducted one FDLE accreditation onsite for Palm Beach county Clerk Inspector General.
Road Patrol
Officers responded to 2,392 calls for service, and self initiated 8,438 events.
122 adult and 12 juvenile arrests were made.
Officers issued 369 citations, 86 parking citations, and 1,232 written warnings.
Officers completed 378 offense reports, 134 arrest reports, and 104 crash reports.
Community Policing /Training
Attended 2 business contacts /meetings. Such as numerous financial institutions, Chamber of Commerce, Substance
Awareness Council, Law Enforcement Special Olympics Torch Run and other local businesses.
Assisted road patrol duties to handle calls for service and covering shift shortages. Officer Marcinik was assigned to
road patrol for part of this rating period. Remainder of accomplishments will be included with road patrol.
Officer Marcinik completed approximately 40 hours on backgrounds for applicants.
Officer Marcinik conducted 2 hours of car seat education to the public.
Officer Marcinik also had 1 hour of community problem solving /intervention. This activity is responding to various
neighborhood issues and helping with crime prevention.
Officer Marcinik had 8.5 hours of Recruiting. This includes phone calls and walk -in inquiries.
Officer Marcinik planned the Citizens Academy which began in January.
Officer Marcinik gave 1 department tour. This was for a scout group.
Officer Marcinik conducted a security survey for a resident.
Community Volunteer Unit
The Community Service Volunteers worked a total of 2412 hours during this quarter.
55 bank deposit details were made. This service is done for City Hall saving time for the employees by not having to
leave their assigned duties.
1 traffic control detail was assigned. These consist of directing traffic at city events, road closures, etc.
423 house watches /close patrols were completed.
54 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc.
338 business checks were made. These business checks are done and help the patrol officers keep an eye on the
business community which cuts down on crime.
212 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime.
48 Airport checks were made. Again the visibility helps to deter crime.
110 special details were assigned.
2 miscellaneous assists for law enforcement personnel.
105 paper runs ie: State Attorneys Office, Sheriff's Office, etc. The volunteers pick up and deliver packages such as
council packages, State Attorney packets and what ever other items are needed.
Assisted with traffic control on 1 traffic crash scene.
1 warning for handicapped parking ticket issued and 2 warning for other parking issued.
22 citizen contacts.
421 Miscellaneous jobs.
Training Unit
Processed numerous schools for the department which totaled 272 course hours of training.
Set up and sponsored two training classes; Report Writing and Basic Courtroom Testimony which was attended by
area depaitnients.
Setting up FDLE mandatory re- training for officers certifications.
Investigations
55 cases were assigned. Numerous vehicle burglaries, residential burglaries, frauds, sexual battery, thefts, possession
of narcotics, stolen vehicle.
4 felony arrests were made.
17 cases being cleared.
11 cases were inactivated due to no leads.
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41 reports /supplements were completed.
3 warrants were obtained for burglary of dwelling, burglary of vehicle, fraud and theft, etc.
170 active cases are assigned.
Communications Division
14086 calls entered into C.A.D. (IMC) of that
3,468 were dispatched calls for service
1,384 were Code Enforcement Initiated calls
8,491 were Officer Initiated calls
737 were Volunteer Initiated calls
6 were handled by civilians
Total 911 calls received 2,009 of that:
752 calls were transferred to other agencies
131 hang -ups
54 TDD used
The breakdown of the lines is as follows:
Wireless 911 calls 1,269 (cell phones)
Wire -line 911 calls 736 (residential and/or business lines)
VOIP 911 calls 3 (computer phone)
Unknown line 1
Incoming Admin Lines answered on black phones only are 7,150 of that:
1,402 were transferred out of dispatch
574 were abandoned
Unknown total calls received on the Siemens phones.
Equipment Repairs: Radio, Net Clock 911 Phones
Training attended:
Dispatcher attended Crime Analysis
Dispatcher attended Managing the Accreditation Process
One set of dispatch interviews done
During this quarter as in all quarters, Communications /Records assisted the Citizens of Sebastian with house watch requests
and cancellation services, citation sign offs, information, phone numbers and other services by contacting other Agencies
and/or Departments for them. Communications takes and dispatches all non emergency and emergency phone calls, as well
as requests for Law Enforcement, Code Enforcement and Volunteer services. Communications assist the Officers,
Detectives, Code Enforcement and Volunteers with placing phone calls to citizens, parents of juveniles, State Attorney, Court
House, Tag Office, Drivers License Office, key holders and any other agency requests they may have as well as sending
teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies regarding cases our agency is working.
We also provide services to non residents by answering questions, giving phone numbers, referring them to the proper
agency, etc. We also assist other agencies with information and/or requests they may have.
Alarm Assessments
$210.00 in alarm permits
$200.00 in false alarms fines
136 alarm responses by officers.
21 New permits issued.
Code Enforcement Division
Issued 286 written warnings. This range from grass and weeds too high, trailers parked in front of the property line,
trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
279 Code Violations.
474 Code Services.
292 re- inspections. 270 of the violations were complied with, 22 were not complied with, 86 were posted for
abatement, 68 abated by vendors.
286 Closed cases.
59 Liens filed. 52 releases of liens.
193 violation letters sent. For various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc.
In an attempt to gain compliance.
245 properties posted for abatement.
145 properties abated by a vendor.
4
PUBLIC WORKS DEPARTMENT
Engineering
Assisted on a daily basis in resolution of numerous drainage and signage inquiries and complaints from residents.
Reviewed and coordinated numerous permitting /site plan review items with Building Dept. and Growth Management.
Reviewed for approval numerous FEMA FIRM flood map revisions (in conjunction with Growth Management).
Continued working with Collier Canal Stormwater Retrofit; Periwinkle Stormwater
Worked on the DOT Barber St. project
Handled 5 new pool construction inspections.
Handled 56 new home construction inspections.
Handled 6 new home drainage permits.
Handled 23 new fence permits.
Set elevation for 1/4 round project driveway pipes.
Set elevation and grade for 6 road crossing pipes
Coordinate with Growth Management on 5 FEMA applications.
Worked with FPL on the installation of new street lights.
Traffic Division
Installed or replaced:
Regulatory signs -80
Warning signs &R1 -la 33
Street signs 12
Temp signs 66
Specialty Signs —128
Pavement Markings 2100 ft
RPMs 10
Beacon Maintenance 40 hours
Straighten Posts 200
Painting /stenciling 24
Paving duties /Inspection -40hrs
Striping inspections -3
Ballard repair /Inst. -3
Site plan review -3
Assisted FDOT when requested at the Barber Street project
Built a new marquis sign 4 day project
Had chemical spill in sign shop 4 day clean up project.
Assigned barricade responsibilities
Continued to address the sign project regarding scenic view signs
Roads and Maintenance
Graded Hardee Park parking lot.
Cut trees back at Ocean Breeze, Lanfair. Concha and Glentry
Repair the approaches and grade the parking lot at the Community Center.
Cut trees off road at Columbus and Easy St.
Cut trees off road at Capri.
Grade road at the Cemetery.
Put bollards around the light pole at Indian River Dr. and Jefferson St.
Cut pepper trees off the road and from around the telephone poles on Flint, Admiral,
Dahl and Marsh
Finish striping the parking lot at the compound.
Clean up the island at Easy St. Park.
Clean up right of way on South Windrow.
Fix lights in the Garage Gen. room.
Clean Stage and the fuel tank in the Compound.
Redeck lowboy trailer and the roller trailer.
Take unit 9 and 607 to Orlando for a recall.
Repair lights at the skate park.
Clean up the trash after the right of way was cut back on Schumann Englar Capri
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Osceola Aetna Flint Admiral Dahl Mensh Empress South Easy Ormond and Caprona
Move furniture out of airport to City Hall.
Board up house where a car hit it and put barricades in front of it.
Clean garbage from behind 901 Beach.
Cut around all guardrails and bridge approaches.
Haul concrete and old docks to landfill and get pipe for Se Cline.
Remove a palm tree from around a stop sign at Roseland and Doctor Ave.
Clean equipment for student government day and show them the equipment.
Build catch basin for Georgia Blvd.
Finish repair at Skate Park.
Set up and break down for the Clam Bake.
Remove Guardrail at Hardee Bridge for SE Cline.
Repair ruts at old Wal -Mart parking lot after Clam Bake.
Cut trees back off roads the roads thought the city of Sebastian.
Set up break down for 5K run.
Haul dirt for George St. project.
Repair street light at main St Boat ramp.
Replace photocell at Jackson St for the street lights.
Replace photocell at the good guy Docks.
Repair trash can holder at Friendship Park.
Build two pads for catch basin for Storm water.
Remove old elec. Panel at Riverview Park.
Replace door at Riverview park restroom storage room.
Replace metal roofs on signs on the river it Riverview Park.
Repair wood fence rail at Indian River Dr. and Good Guys.
Build wishing well at Riverview Park.
Paint Skate Park.
Finish Flagpole at 512 triangle.
Fix Garden Club pavilion.
Finish painting Friendship Park pavilions.
Weed eats at the main St. Boat ramp.
Repair parking stop thought the city of Sebastian.
Cut trees back off the road thought the city of Sebastian.
Paved 4 road crossings.
Remove dead oak tree from Easy St Park.
Remove invasive from behind the Garden Club Park.
Weed eat and clean up both sides of the Main St ditch.
Parks and Recreation
Set up and maintained Riverview Park for Clam Bake
Assisted with Veterans Day and Pearl Harbor Day Ceremonies.
Ran Halloween Costume Contest at Riverview Park.
Installed irrigation system for 512 Flagpole Project.
Rebuilt picnic tables at Schumann Park and Riverview Park
Maintained Christmas Tree.
Replaced irrigation pump in Riverview Park
Repair fence and playground at Riverview Park
Repaired irrigation and replaced trees damaged by traffic accidents on U.S. 1
Installed new landscaping to north side of Community Center.
Replaced circulation pump, fill valve and control valves at Splash Pad.
Replaced chlorine and acid feeders at Splash Pad.
Replaced touch sensor at Splash Pad.
Built and installed six new benches at Schumann Park.
Replaced two tennis nets and repaired broken net stanchion at Schumann Park.
Assisted with Christmas Parade.
Repaired benches and tables at Filbert Park.
Replaced irrigation damaged by contractor at Airport.
Installed water stain preventer at Airport
Repaired fencing and installed safety netting behind fields 2 3 at BSSC.
Continued regular maintenance.
Cemetery
The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging.
Fertilized and applied weed killer.
Made necessary irrigation repairs.
Installed all necessary memorial plaques.
City Garage
Continued working with all departments to identify and maintain their equipment needs.
Daily log sheets and safety inspection reports are, for the most part, being used and checked. Most departments are in
full compliance. We are able to monitor the daily log sheets and thus speak with those persons or departments that are
not in full compliance.
Continue to maintain our fuel facility according to EPA standards. The unleaded gas tank was recently sanded and
repainted to meet with EPA standards.
The 3 older pieces of equipment that were refurbished last quarter are holding up well and have not needed any
further major work.
Inventory is still being monitored monthly.
The forklift we obtained last quarter is being utilized several times a week, and has proven to be very useful, and a
back saver.
Facilities Maintenance
Replaced broken toilet at Schumann Tennis Courts
Quarterly testing of fire sprinkler systems at City Hall, PD. and Lopresti Hanger
Relocated airport employees to new location at Airport
Painted the floors at the PW Compound
Replaced burned out AC compressor at Airport Admin Bldg
Installed 2 designated electrical circuits in server room at Airport Admin Bldg for Nation Air Equip.
Repainted empty detective office at the Police Depaitnient
Pumped septic tank at Riverview park and supplied garbage bags, toilet paper etc for Clambake
Set up and tear down council chambers for various meetings and events.
Pumped septic tank at Schumann Tennis Courts
Painted mens and ladies room floors at creative playground and football field restrooms
Quarterly Inspections on AC controls and equipment
Installed backflow preventers at Riverview Park, Splash Pad, Community Center, Public Works Compound, and
Airport security house, (mandated by I.R.C. Utilities)
Completed 34 work orders.
Stormwater
46 Driveways replacements
8 Road crossings replaced
Pipe replacements of 2270 LF
12" pipe 1,530LF
15" pipe 280 LF
18" pipe 220 LF
24" pipe 160 LF
36" pipe 80 LF
20,500 LF of Armadillo drainage work Units 15, Unit 1 and Unit 2
40,000 LF of long arm mowing
9000 LF of rear ditch excavation
Vac Truck Cleanings
182 Driveways
35 Road Crossing Pipes
35 Catch Basins Cleaned
4 side Yard pipes
Front swale 1/4 Round Installation by others 8,805 LF
7
GROWTH MANAGEMENT
Site Plan Reviews (major, minor and administrative):
Site plan hearings /approvals 0
Site plan (commercial) inspections 6
Appeals 0
Extensions 1
Pre Application Meetings 10
Subdivision and PUD Reviews:
Division of a single lot 0
Preliminary plats 0
Construction plans 0
Final plats 0
Extensions 0
Annexations: 0
Land Use and Zoning changes: 0
FEMA:
Flood zone determinations 18
LOMR (Letter of Map Revision) Applications 3
Code Amendments:
Land Development 1
Comprehensive Plan 1
Discussions /Reviews 0
Zoning Applications:
Variances 0
Conditional use permits 0
Overlay District waivers 1
Special events /Temporary use permits 5
Accessory Structures (over 500 sq. ft.) 0
Model home permits (new renewals) 0
Sign permits 13 total
6 permanent, 6 temporary, 1 A -frame
Release of Unity of Titles 0
Abandonment of Easements 1
ROW Dedications 0
Residential /Commercial Inspections:
Final tree inspections- 22
Land clearing permits 10
7 Residential, 1 Commercial, 2 Grubbing
Tree Removal permits 26
Dewatering 0
Erosion Sediment 11
5' Code Enforcement Nuisance 49
Final P &Z (New Construction) 16
Fill/Excavation 0
Comprehensive Plan: 2
EAR: Adoption
Update to CRA Master Plan
RECYCLE BINS: 181 County Residents
Key accomplishments:
Reviewing draft FEMA maps Joint Public Information meeting with IRC
CDBG workshop, application approved by HUD
Reduction of GM fees
Grant applications to a0 Historic Preservation, b0 FWC Habitat Management Grant, and c0 FFWCC
Boater Improvement.
Assisted AP /GC with state compliance required permitting water conservation plan, HCP Havitat
Management.
8
BUILDING DEPARTMENT
In the First Quarter, only 4 new single family homes were issued building permits. Other permits of significance
were 3 new commercial buildings and 11 commercial alterations. In all, 354 building permits were issued in the
first quarter. Permitting activity has slowed down considerably since the fourth quarter of last fiscal year. This is
typical for this time of year.
Total number of inspections for the Fourth quarter was 1,034 for an average of 20 inspections per day. The number
of inspections this quarter has decreased slightly from the forth quarter of last fiscal year.
The Building Department successfully defended an appeal to the Special Magistrate for a citation that was written to
a state certified contractor that was working without a permit following a homeowner complaint to the Building
Department. The contractor paid all outstanding permit fees and fines and the work was inspected for code
compliance.
The Building Department presented an ordinance change to the Construction Board for their approval. Chapter 46
"Floods" is being re- written as a result of an audit in 2010 from the Florida Division of Emergency Management.
These changes to this chapter will bring the City's flood ordinance in compliance with all of the latest FEMA model
codes. These ordinance changes will be brought before City Council in the early part of 2011.
The following list of Business Tax Receipts were issued in the first quarter: New Businesses -44, Renewals -155,
Transfers -10, Duplicates -1, Home Based Businesses -21, Commercial Businesses -24, Insurance Companies -7,
Solicitor Permits -48. Business Tax Receipts have increased or remained steady in all categories.
GOLF COURSE
Total revenue for 1 quarter: $368,036.
Golf Rounds for 1 quarter: 12,178
Green Fee revenue for 1st quarter: $96,738
Cart Fee revenue for 1 quarter: $142,606
Golf shop revenue for 1 quarter: $21,100, an increase of $3,741 over fiscal 09 -10 1 quarter.
Driving range revenue for 1st quarter: $9,406, an increase of $800 over fiscal 09 -10 1st quarter.
Discount Card revenue for 1 quarter: $23,435.
Club Rental Club Storage revenue for 1 quarter: $2,346, an increase of $687 over fiscal 09 -10 1
quarter.
Computerized golf handicap revenue for 1st quarter: $4,380.
Rents Royalty revenue for 1 quarter: $6,625.
Professional golf lesson revenue for 1 quarter: $549.
Annual Membership /Initiation revenue for 1 quarter: $60,820.
Charity, Corporate and special Golf Tournaments for 1 quarter included Italian- American Club of Sebastian (108
players), Central Baptist Church (52 players), Sebastian Elks (90 players), Suzy's Tiki Bar Tournament (148
players), St. Sebastian Church Benefit (92 players), Thrivent Financial/ Lutheran Church Benefit (40 players),
Brevard Rugby Tournament (136 players), 2010 Sebastian Amateur (54 players) Rotary Club of Sebastian
Tournament (54 players), Piper Aircraft Golf Tournament (80 players) and Palm Bay Golf Association (48 players).
Charity, Corporate and special Golf Tournaments scheduled for 2 quarter include New Year's Day Hangover
Open, Melbourne Golf Association, Sebastian Women's Golf Association President's Cup, Sebastian Men's Golf
Association President's Cup, Sebastian Eagles Lodge Golf Tournament, 2011 Sebastian 2- Person Team
Championship Vista Del Mar Homeowners Golf Tournament, Vista Gardens Homeowners Golf Tournament and
The Thomas "Wojo" Wojciechowski Memorial Classic.
Donated rounds of golf and/or golf course merchandise to numerous charitable fundraisers and events. By donating
to worthy causes, SMGC provides key support to numerous community endeavors.
SMGC, since the inception of Sebastian River High School, has served as the home course for the Boys and Girls
Golf Teams. PGA Director of Golf Greg Gardner served as the Head Boys Golf Coach, the team compiled a season
record of 11 wins and 4 losses, and had strong showings in the District and Regional Championships.
9
AIRPORT
Constructing hanger /manufacturing facility (Hanger B)
Bid, closed and awarded design/build team
Initiated permit process
Initiating AP Master Plan Update project
FDOT JPA approved for project
Planning meetings with consultant
FAA planning meetings
Assisting Golf Course in aesthetic projects
Driving range re- construction
Completing "pepper" removal project for SJRWMD
Initiated SJRWMD invasive species removal project
10
FISCAL YEAR 2011 -2012 BUDGET CALENDAR 03/15/11
PRELIMINARY DRAFT
DATE DAY EVENT
03/22/11 Tuesday Budget Advisory Committee @6:00pm 1S Quarterly Report Review /Budget Calendar Review
03/23/11 Wednesday City Council @6:30pm ls` Quarterly Report approval /Budget Calendar Approval
04/01/11 Friday Departments receive instructions on Capital Improvement Program
04/15/11 Friday Budget Instruction Packets distributed to Department Directors
04/15/11 Friday Departments submit Capital Improvements Program Request to Finance Director
05/09/11 Monday Budget Advisory Committee @6:00pm 2n Quarterly Report Review
05/11/11 Wednesday City Council @6:30pm 2 Quarterly Report Approval
05/13/11 Friday Departments submit Budget Request to Finance Director
05/18/1 1- 05/25/1 1 Wednesday Wednesday City Manager review with Departments on Budget and Capital Improvements Program
06/01/11 Wednesday Estimate of Property Value received from Property Appraiser
06/09/11 Thursday Budget Advisory Committee @6:00pm Budget Discussion
06/17/11 Friday City Manager's Budget Projections sent to Budget Advisory Committee
06/28/11 Tuesday Budget Advisory Committee @6:00pm Review Recommended Budget
07/01/11 Friday Form DR -420 Certified Taxable Values received from Property Appraiser
07/05/11 Tuesday Parks and Recreation Board Discussion of Recreation Impact Fee Capital Improvements
07/15/1 1 Friday City Manager's Recommended Budget submitted to City Council
07/19/11 Tuesday Budget Advisory Committee @6:00pm Final Discussion on Report to City Council
07/25/11 Monday Parks and Recreation Board Discussion of Recreation Impact Fee Capital Improvements
07/27/11 Wednesday City Council @6:30pm Final Report by Budget Advisory Committee
07/27/11 Wednesday City Council @6:30pm— Approval of Proposed Millage
07/27/11 Wednesday Capital Improvements Program submitted to City Council and Planning Board
07/28/11 Thursday Form DR -420 Certification of Proposed Millage delivered to Property Appraiser
08/04/11 Thursday Planning Board @7:00pm Approval of Capital Improvements Program
08/10/11 Wednesday City Council @6:30pm Discussion of Capital Improvements Program
08/16/11 Tuesday Budget Advisory Committee @6:00pm 3` Quarterly Report Review
08/22/11 Monday City Council @5:30pm Special Meeting /Workshop on Proposed Budget
08/24/11 Wednesday City Council @6:30pm 3` Quarterly Report Approval
09/01 /11 Thursday Final Adoption of County School Board Budget @7:00pm
09/07/11 Wednesday First Public Hearing on County Budget @5:01pm
09/14/11 Wednesday Final Adoption of County Budget @5:01 pm
09/19/11 Monday City Council @5:30pm Special Meeting for First Public Hearing on City Budget and
Approval of Capital Improvements Program
09/24/11 Saturday Advertising of the Final Millage Rate and City Proposed Budget
09/28/11 Wednesday CRA Meeting @5:30pm Special Meeting for Adoption of CRA Budget
City Council @6:30pm Regular Meeting and Final Public Hearing on City Budget
09/29/11 Thursday Resolutions Adopting Final Millage and Budget sent to Property Appraiser and Tax Collector