Loading...
HomeMy WebLinkAbout03232011City Council Present: Mayor Jim Hill Vice -Mayor Don Wright Council Member Andrea Coy Council Member Richard H. Gillmor Council Member Eugene Wolff CEIYOF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MARCH 23, 2011 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the Regular Meeting to order at 6:30 p.m. 2. Pastor Ian Crawshaw of the Fellsmere Community Church gave the invocation. 3. Council Member Coy gave the Pledge of Allegiance. 4. ROLL CALL Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin Administrative Services Director, Debra Krueger Building Director, Wayne Eseltine Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Growth Management Manager, Jan King Public Works Director, Jerry Converse Zoning Technician, Dorri Bosworth Police Chief, Michelle Morris Police Captain, Bob Lockhart MIS Systems Analyst, Rob Messersmith 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Mayor Hill said Item 8C, the Planning and Zoning Appointment was being withdrawn. There were no objections. Regular City Council Meeting March 23, 2011 Page Two 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 11.033 A. Dean Jan Pagano, Corporate and Community Training Institute and Provost David Sullivan, IRSC Mueller Campus Introduce Richard Cantner, Small Business Development Certified Business Analyst Jan Pagano, Regional Director of Small Business Development Center, announced the receipt of a grant to fund small business development and they were able to hire Richard Cantner, a certified business analyst, who will work with small businesses in Sebastian, noting the City and Dr. David Sullivan of IRSC had been gracious in offering a location in the old schoolhouse adjacent to City Hall. She said she will be working with the Sebastian Chamber for referrals, and introduced Mr. Cantner, who has been in Vero Beach for five years, owns property in Sebastian, and is a retired Army Lieutenant Colonel. She said the grant will last through December. She noted they received another grant and will hire a growth acceleration analyst which will help those businesses in the second stage. Council Member Coy reminded Council that Jan Pagano had come to Council for funding assistance and Council was unable to help at that time, and gave her and IRSC a special thank you for making this happen for Sebastian. Mayor Hill said we would be remiss in not mentioning Council Member Gillmor's personal involvement in making it happen as well. 11.034 B. Presentation of City of Sebastian Fiscal Year 2009 -2010 Comprehensive Annual Financial Report by Harris, Cotherman, Jones, Price and Associates (Report Under Separate Cover) Margo Lind, Senior Audit Manager, of Harris, Cotherman, Jones, Price and Associates, thanked the Administrative Services Director and Finance Director and their staff for their professionalism and noted their GFOA award for 2009, which she expects them to receive for 2010 term. She noted the department has implemented GASB 54 which presents the fund balances in a clearer way. She briefly reviewed the audit and said it was a clean audit, and then explained losses in the Airport and Golf Course funds based on the economy in the case of the Golf Course, which is expected to come back, and Airport's debt to the general fund and depreciation expense. She said there are no deficiencies in the report. 11.035 C. Proclamation 2011 National Public Works Week May 15 -21, 2011 7 Accepted by Public Works Director, Jerry Converse Mayor Hill read the proclamation and presented it to the Public Works Director, Jerry Converse who thanked the Public Works Staff for the work they do. Mayor Hill said this department was dear to him, due to the fact that his father was the former Public Works Director. Regular City Council Meeting March 23, 2011 Page Three Brief Announcements Mayor Hill announced that former City Council Member and Vice Mayor Frank Oberbeck, who served the City for ten years, had passed away as a result of a motorcycle accident, and cited Mr. Oberbeck's passion for the establishment of parks and recreation facilities in Sebastian in light of an item on tonight's agenda for expansion of BSSC fields. 7 CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he /she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 9 -15 A. Approval of Minutes March 2, 2011 Joint Workshop with County School Board 17 -24 B. Approval of Minutes March 9, 2011 Regular City Council Meeting 11.036 C. Accept the Fiscal Year 2010 Community Redevelopment Agency (CRA) Annual 25 -45 Report CRA (Administrative Services Transmittal, FS 163.356 (3)(c), Report) 11.037 D. Resolution No. R -11 -08 Partial Vacation of Easement 988 Schumann Drive, 47 -64 Lot 36, Block 417, Sebastian Highlands Unit 9 Replat (GMD Transmittal, R- 11 -08, Map, Report, Application, Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 36, BLOCK 417, SEBASTIAN HIGHLANDS UNIT 9 REPLAT; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. 11.046 E. Waive Formal Bidding Procedures, Allocate Funding to Piggyback City of Largo 65 -68 Prices and Award a Contract to Miller Pipeline Corporation for Emergency Pipe Repairs in the Amount of $61,039.80 (Public Works Transmittal, Cost Sheet, Letter) 11.038 F. Award Bid to Michael Schlitt Construction for Potomac Drainage Improvements 71 -75 in the Amount of $67,000 (City Manager Transmittal, Bid Results) MOTION by Ms. Coy and SECOND by Mr. Wright to approve consent agenda items A through F. Result of roll call AYES: All NAYS: Nays Passed 5 -0 Regular City Council Meeting March 23, 2011 Page Four 8. COMMITTEE REPORTS APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 11.039 A. Charter Review Committee 77 (City Clerk Transmittal) i. Request for Consensus of Council Whether to Advertise for At -Large Vacancy The City Clerk explained that a regular member had resigned from the 15 member committee, the committee was halfway through their review, and after speaking to the City Attorney about the necessity of advertising the vacancy as set out in the code, he advised that Council should decide. After some discussion, Council agreed to leave the position vacant at this time. 11.040 B. Construction Board 79 -94 (City Clerk Transmittal, Code, Applications, Ad, Member List) Interview Unless Waived, Submit Nominations for One Regular Member, Plumber Position with Term to Expire 9/30/2012 ii. If Necessary, Interview Unless Waived, Submit Nominations for Alternate Position The City Clerk explained that though there were two regular member positions open, one of them still had a press release running with a deadline of April 1 so we could fill only one of them tonight and bring back the 2 at the next regular meeting. Mr. Fortier and Mr. Redden were not present. City Council interviewed Bonnie Heck who said she was a Police Department volunteer, licensed building inspector, plans examiner, class four Code Enforcement certification by the State, and had 12 FEMA certifications. Mr. Wolff nominated Mr. Fortier, and Ms. Coy nominated Ms. Heck. Roll Call: Mr. Gillmor Ms. Heck Mr. Wolff Mr. Fortier Mayor Hill Mr. Fortier Mr. Wright Mr. Fortier Ms. Coy Ms. Heck Mr. Fortier was appointed regular member, plumber position with term to expire 9/30/2012. Mr. Gillmor nominated Ms. Heck to fill the alternate position vacated by Mr. Fortier. Being no other nominations, Ms. Heck was appointed alternate. Regular City Council Meeting March 23, 2011 Page Five 11.020 C. Planning Zoning Commission 95-102 (City Clerk Transmittal, Application, Ad, Member List) Interview Unless Waived, Submit Nominations for One Expired Regular Member Position with Term to Expire 4/1/2014 This item had been withdrawn during Agenda modifications. 11.041 D. Parks and Recreation Committee 103 -118 i. Committee Report by Board Member Scott Simpson (City Manager Transmittal, Lighting Attachments, Impact Fee Attachments) Scott Simpson, member of Parks and Recreation Committee recognized the other members of the committee present and updated City Council on recent activities and recommendations on five current projects. He said the Committee is very proud of the Bark Park, new playground at Hardee Park, the splash pad, the gazebo coming to Riverview Park east, plans for a marquee sign at Barber Street Sports Complex and the renovated Skate Park. He requested authorization for the City Manager to use funds to improve the walking path at Easy Street Park as well as installation of low level lights, briefly addressed the BSSC field expansion that would be addressed later tonight and hoped to be ready by August 1 cited the new building at the Skate Park and that the committee had tabled the concept of changing fees there until summer. Mr. Simpson recommended a Code change in regard to use of zone funds from recreation impact fees. He said the committee understands that we must preserve the sanctity of the fees but recommended that if one zone reaches a level we are uncomfortable with, we can shift those funds to another zone as long as it is considered a neighborhood park. Discussion took place on use of funds within zones, including attempts to create neighborhood parks in Zone D, which were not popular. Mayor Hill noted that exception should already exist in the code. Mr. Simpson noted that Zone D funds don't go towards BSSC because it is considered a community park. The City Manager said all zones can pay for community parks but said folks in Zone D have rejected some of the park improvements the City has proposed such as a Stonecrop canoe launch and pocket parks so that zone has started to accumulate funds. He said first we want to be sure all of the community is taken care of, protect the zones, if one zone is rejecting funds and if council feels fit, those funds could be shifted as long as it benefits a community park. Mr. Hill said if we are going to make community parks we have to take equal amounts from the zones. Regular City Council Meeting March 23, 2011 Page Six Mr. Wolff noted issues change all the time, and it would be the right thing to go back to Zone D and see what the needs are. Mr. Wright reiterated that Zone D residents were not keen on proposals made, even including the removal of exotics from the pocket parks. The City Manager reiterated sports expansion is applied to all zones and Mr. Wright said that is another reason the fund has grown, because BSSC is in zone D and it has been paid City wide. Discussion continued on ascertaining what the residents want, and Mr. Simpson noted the amendment would require a hearing before Council before any funds are transferred from one zone to another. Mr. Gillmor suggested a workshop for Zone D folks, stating pocket parks are part of Sebastian's DNA. Mr. Simpson said part of Park and Recreation's role is to advertise that they are considering a look at Zone D funds. Ms. Coy said she hopes the Easy Street walking path gets fixed, because several people had fallen; said it would not be appropriate to park off of Lake Street but Oak Street area is very flat, and suggested parking be there with cement stones marking the parking area. She noted FPL trucks are parking under the oak trees and hurting the tree roots. Mr. Simpson said that Schumann Park is looking great, but the restroom is not the greatest so it is being moved to the current location of the playground and further asked for them to consider new playground equipment like the one at Hardee Park. Mr. Wright agreed the playground equipment is metal and rusty and needs to be replaced. He asked when we redo the restrooms, how is the pavilion behind it being replaced. The City Manager said it is a storage area and will be a little bit bigger. Mr. Simpson continued and expressed ideas about a community center, increasing fields, and getting out awareness of blueways and greenways, Stonecrop canoe launch, and making hiking and biking trails more accessible. Other Committee Reports Mr. Gillmor reported he had been in Tallahassee for a FLC Board Meeting, FLC has finished their legislative agenda and that he had met with Representative Mayfield while he was there. He said she reported she does not want to pass any unfunded mandates along to us, and that he had not had a chance to meet with Senator Haridopolos but noted the Senate has put a cap on fees generated for the State. Ms. Coy reported on the Beach and Shores meeting, that Sector 3 of the restoration project may not be completed this year, the contractor had given a long list of reasons why, the cost had gone from $7.1M to $10.3M because of fuel costs, that they can't stop the process, therefore moving forward is the only logical solution, but lessons were learned. Regular City Council Meeting March 23, 2011 Page Seven Ms. Coy further reported on the Economic Development Council, and stated a powder coating company wishing to expand had received a grant, had to move out of Sebastian due to lack of needed natural gas lines, but will stay in Indian River County. Mayor Hill said Council should discuss access to natural gas in the future. 9. PUBLIC HEARINGS None 10. UNFINISHED BUSINESS None 11. PUBLIC INPUT Walt McCarty, 110 Bryant Court, Sebastian said he had recently sent an e-mail to Council in regard to problems he has encountered in his neighborhood and at the adjacent Bryant Court Park, stating there are party houses, and every weekend there are cars coming and going and parking everywhere, one is an obvious drug house, said he had tried to talk to them but is laughed at and a black racer snake was tied into a bow and left at his pool door, described an attack on a neighbor's twelve year old son by two teenagers over a jacket, and said every Sunday night there is a rock band playing. Mr. Wolff said he read the e-mail and ask to put a meeting together between the City Manager, Police Chief, and him. Mr. McCarty said this may be happening in other places too, said he called the police, an officer brought a copy of the ordinance which allows music until 11 pm, and said they were not in violation. Mayor Hill recommended he work with City staff and Mr. Wolff suggested the City Attorney sit in on the meeting for interpretation of the ordinance. Mr. Wright invited Mr. McCarty back to see if his issue is resolved. Cory Taylor, Indian River Concealed Carrier, 137 Sebastian Boulevard, invited everyone to come down to see the new business' grand opening on April 1 and said he had a pleasant experience with the Building Department and thanked them for their help. Lisanne Robinson, on behalf of several businesses she listed, read a proclamation to declare the first seven days of April as "Flamingo Fools Week" (see attached), during which the businesses will offer discounts and other silly things, and hoped it would become an annual event as time goes on. Damien Gilliams thanked Lisanne Robinson for her idea, cited the $20,000 spent for Feather Wars fleeced the taxpayers as the DVD can't be copied, discussed the fact that the old Hurricane Harbor furniture was not advertised, wanted to know why we had a hiring freeze and now we get a new person at the garage, thanked Jan Pagano and said she could show how to match CRA funds with the SBA and help businesses with their problems, said the audit cost $30,000 and we had used them for five years, and asked why we didn't put it out to bid, asked why we don't buy community sirens for emergencies, thanked Mr. Wolff for bringing up use of School facilities, Regular City Council Meeting March 23, 2011 Page Eight said he had to bring his dock up to code when he repaired it, urged people to call the state legislature about Bright Futures money before it goes south. Ben Hocker submitted aerial photos of the Yacht Club from various years (see attached) that do not show any footprint for the 45 degree ramp before or after the hurricanes in 2004, which he was told was grandfathered. Mayor Hill reminded him any materials have to be provided prior to the meeting, that Council has directed the City Manager to do what he can to correct the handicapped access issues and asked him if he had gotten with staff. Mr. Hocker said he had trouble getting answers. Mayor Hill thanked him for bringing these issues forward. Mayor Hill called for a recess at 7:48 p.m. and reconvened the meeting at 8:00 p.m. All members were present. 12. NEW BUSINESS 11.025 A. First Reading of Ordinance No. 0 -11 -03 Flood Prevention Set Public 119 -148 Hearing for April 13, 2011 (Building Dept. Transmittal, Report, 0- 11 -03) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, REPEALING CHAPTER 46 OF THE CODE OF ORDINANCES IN ITS ENTIRETY AND ENACTING A NEW CHAPTER 46 RELATING TO FLOOD DAMAGE PREVENTION; REPEALING SECTIONS 54 -3 -12.15 THROUGH 54 -3- 12.17, INCLUSIVE, OF ARTICLE XII OF THE LAND DEVELOPMENT CODE, ENTITLED SURFACE WATER MANAGEMENT; REPEALING ARTICLE XIII OF THE LAND DEVELOPMENT CODE IN ITS ENTIRETY, ENTITLED FLOOD PROTECTION; AMENDING ARTICLE XXII OF THE LAND DEVELOPMENT CODE ENTITLED LANGUAGE AND DEFINITIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0- 11 -03. The Building Director reiterated the recommendation in the transmittal, to remove and replace Chapter 46 "Flood Damage Prevention" and amend two sections of the Land Development Code which would be in conflict. He described some of the major changes. MOTION by Ms. Coy and SECOND by Mr. Gilimor to approve. Mr. Wright said he was aware that flood maps were being revised, and asked if this ties into the maps. Mr. Eseltine said they are separate issues, that the new ordinance updates language and did not think this would change anything in the map. Mr. Wright asked if any homes would be negatively impacted and Mr. Eseltine said he did not think so. Ms. Coy asked when the flood map would be done and the Growth Management Manager said FEMA is projecting end of summer, early fall, but staff thinks it will probably be by end of year. Ms. Coy said that could have financial impact on our community. Regular City Council Meeting March 23, 2011 Page Nine The City Manager said there was a preliminary map showing more area around the Schumann crossing in Zone A which is recognized as flood area, which the City has appealed and under review at this time. He said Mr. Watanabe of Neel- Schaffer is working on the appeal for the City. Discussion took place on lack of flooding during Tropical Storm Fay which was at least a 100 year storm, which the City Manager said was the catalyst for the protest. Ms. Coy asked if major changes deal with mobile homes, and is there grandfathering with this process. The City Manager said the modifications should not substantially increase the cost for builders. Mr. Wolff this was bought before us a month ago and pulled and asked what had transpired. Mr. Eseltine said the conflicts in the LDC were discovered and now are included. Result of roll call AYES: All NAYS: None Passed 5 -0 11.042 B. Resolution No. R -11 -07 FY2010/11 1 Quarter Budget Amendment 149 -172 (Administrative Services Transmittal, R- 11 -07, Comparison, Status Reports, Schedule, Accomplishments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011 AS PROVIDED FOR IN EXHIBIT "A PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Resolution R -11 -07 and the Finance Director briefly described the exhibits. He noted departments have expended only 22% as of the first quarter. Mayor Hill said this was bought before Budget Advisory Committee and called upon Chairman Ed Herlihy to address Council. Mr. Herlihy said the committee met the previous night, that the Finance Director had gone over everything, no department is over budget, that they discussed the Airport cash shortage, noting that Council had authorized funding in the amount of $600,000 to match grants for two hangars, which should be paid back soon, and the Golf Course had suffered because of declining play, but play is expected to increase in the coming months. He said in the upcoming budget, housing valuation will be a factor noting in the 2010 census, it is reported that 1.6M homes in Florida are vacant and Moody's reports housing prices may fall another 11%. He said the budget process may be difficult and we won't have valuation numbers until summer. He said the latest audit shows no financial discrepancies and we have a clean bill of health. He thanked the City Manager, Administrative Services Director and Finance Director. Regular City Council Meeting March 23, 2011 Page Ten MOTION by Mr. Wright and SECOND by Mr. Gillmor to approve R- 11 -07. Result of roll call AYES: All NAYS: Nays Passed 5 -0 11.043 C. Approve FY `12 Budget Calendar (will be provided day of meeting) It was the consensus of Council to approve the budget calendar (see attached). 11.044 D. Approve Memorandum of Agreement Between the City of Sebastian and Indian 173 -180 River County for the CR512 Landscape Improvements to the Intersections of Roseland Road, Barber Street, and Fleming Street (City Manager Transmittal, Agreement) The City Attorney noted on circle page 185 the third Whereas clause should be deleted because we are not asking for a resolution. The City Manager said he is at the start up phase on project and hopes to bring Council a contract in April. MOTION by Ms. Coy and SECOND by Mr. Hill to approve. Mr. Wright noted in the cost summary there is a substantial difference in the two bids and asked if staff had gone back to see if there is any misunderstanding of the requirements of the contract. The City Manager said we are in preliminary stages of looking at numbers, but he was not overly concerned with the discrepancy, but more concerned that we have $250,000 left and even with the low bidder will be $100,000 short, so the issue was should we stay within the parameters or cut out an intersection. He said they will do more homework. Mayor Hill said the difference may be because the economy has hit people differently and is harder for some than others, and suggested if we go forward we not spend any more money at this time and just do two of the intersections now and do others later. Mr. Gillmor said he thought MPO Director, Phil Matson had said there was $300,000, and the City Manager responded we spent some of that for engineering fees. Mr. Wolff said the number of bids was disappointing, which is a pity because there is a lot of landscape unsold in south Florida. The City Manager said some contractors are doing multiple bids, and when you deal with federal money some contractors don't want to get involved because of the requirements. Result of roll call AYES: All NAYS: None Passed 5 -0. Regular City Council Meeting March 23, 2011 Page Eleven 11.045 E. Authorize the City Manager to Hire Four Part -Time Employees Funded by 181 -183 Transfer of Funds from Janitorial Service Contract (City Manager Transmittal, Spreadsheet) The City Manager said he was looking for a blank check to see how staff can work with the existing janitorial services contract, noted the Building Maintenance Supervisor has had to work extremely hard to ensure that the smallest tasks are getting done. He said complaints have been received about outside facility restrooms. He recommended a) discontinue their services and go for a new procurement, b) as a test bring in part time employees and fit it under the same budget existing for janitorial services, or c) stay with W G Maintenance until the end of their term. Mr. Gillmor said he was happy with the work being done in City Hall. The City Manager said it has been hit and miss in City Hall and gave credit to Building Maintenance Supervisor Steve DiTrapano for making sure everything was clean in the building, but the biggest issue is the restrooms in the field. Mayor Hill said the City Manager is asking for authority to manage the services and thought Council should allow him to do it as he thought appropriate. Ms. Coy agreed with leaving it up to those staff members supervising it. Mr. Wright asked how many employees they had and the City Manager said two. Mr. Wright said he would not want to hire new staff because of benefit issues, and perhaps there is another company that can do it. He said would make more sense to notify them they are not in compliance and go through another procurement process. The City Manager said there is documentation, but if Council does not want him to bring on new employees, at least give him the opportunity to give them notice to improve and if they do not, eliminate the contract and then start the procurement process. Ms. Coy said part time staff doesn't accrue benefits. She said in her experience with cleaning companies, the owner hires at minimum wage to do the work, and if we can do this with four employees for less money there are some other advantages such as being able to schedule them to work the events in the parks. Mr. Wright said part time always creeps up to full time. Mayor Hill said we as Council direct staff to provide a product and stay within parameters and he was concerned about micro managing from the dais. Mr. Wright said the City Manager has asked us to discuss this. Mr. Wolff said he appreciates the City Manager's situation, and he needs to be able to negotiate with a position of strength, and then suggested using temporary employees such as Labor Finders which allows flexibility, but agreed it is the City Manager's call. Mr. Gillmor agreed it gives the City Manager a negotiating tool, if there is a problem with the company, get another company, or if it is one employee not doing the job, hire someone else. He said he was concerned the City would have to have specialized cleaning equipment, and agreed it should be outsourced. Regular City Council Meeting March 23, 2011 Page Twelve MOTION by Mr. Gillmor and SECOND by Ms. Coy to approve staff recommendation to hire four part -time employees if it is administratively deemed appropriate and transfer funds from the existing contractual janitorial service expenses. Result of roll call AYES: All NAYS: None Passed 5 -0. 11.002 F. Authorize the City Manager to Execute a Scope of Work Agreement with 185 -197 Neel- Schaffer Engineering for "Presidential Street" Improvements (City Manager, Proposal) The City Manager requested authorization to execute the $13,500 work authorization for Neel- Schaffer to begin design concepts for three of the "presidential" streets. Mayor Hill requested clarification that the designs in the documentation are not necessarily the ones which will be used going forward and the City Manager concurred. In response to Mr. Wolff, the City Manager said that Coolidge Street will be tied into the Cavcorp project for which Schulke, Bittle and Stoddard have revised the concept which he just received and will provide to Council at the next meeting. Mr. Wright asked aren't we putting the cart before the horse, that there are three different designs submitted, and shouldn't we decide on what we want first and then say go design. The City Manager said he was feeling pushed to get some issues done sooner than later, and described the three different projects in the riverfront and said if we want to do them all as one design, we will need to take a step back and utilize the CCNA process, which will ultimately mean bigger design fees and a longer time period. A lengthy discussion followed as to whether to keep the individual components of the overall riverfront improvement separate with continuing engineering services, while utilizing the same concept, or bringing it all under one design contract and doing it all as one overall project and work under CCNA guidelines. Mr. Gillmor noted he did not want one way streets. Frank Watanabe, Neel- Schaffer, said the original proposal provided for fact finding, to do surveying and permitting and then Council will have the facts to make a decision on the image they want and can hold workshops and hearings on the design. Mr. Wright clarified that he had read this item as design, when in fact they are actually proposing a feasibility study. Mayor Hill asked do we need to make a huge monster out of this for three short streets, and said it can be done separately because everyone involved understands the overall concept for the riverfront. Ms. Coy said they came full circle, and that Neel- Schaffer knows what we are looking for. Regular City Council Meeting March 23, 2011 Page Thirteen MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve staff recommendation. Result of roll call AYES: All NAYS: None Passed 5 -0. 13. CITY ATTORNEY MATTERS none. 14. CITY MANAGER MATTERS The City Manager requested confirmation to move ahead with Parks and Recreation Committee recommendations on Easy Street lighting and playground equipment. There was no objection. He reported on Laconia Periwinkle and said we were close to agreeing on everything that needs to be done, if all works out we should see construction start on Monday. 15. CITY CLERK MATTERS The City Clerk reported that there is one pre qualified candidate for the November election, Candidate Handbooks are available in the office and on -line, in this odd year people will only be able to vote early at the Supervisor of Elections office, that she had set up an Election display in the City Hall lobby with information and forms for absentee ballots which people can use instead of early or election day voting. She also reported that Mr. Wolff had mentioned a community paper shredding day tied to Earth Day to Jeanette Williams at the last meeting, and that Donna Cyr had called Shred -It to propose the idea. She said they can do it with a month's notice, it could be tied to Earth Day, that there are funds available in the Clerks contractual services line and if Council thought it a good idea they would move forward to schedule it. Ms. Coy said she would like to see it tied to Earth day. Other members of Council concurred with setting it up. 16. CITY COUNCIL MATTERS A. Vice Mayor Wright None B. Council Member Coy None C. Council Member Gillmor Mr. Gillmor said he had asked at the last meeting to put signage on the agenda to get a consensus to go back to where we were. He said he was getting calls and it is getting worse and worse with flags waving and did not want to see air inflated monsters. The City Clerk asked if the issue of political signs could we discussed as well, since we are in the third year of a waiver of the code on time limits. Regular City Council Meeting March 23, 2011 Page Fourteen for Sa Don Wright, Vice- Mayor AT A. Maio, MMC City Clerk Mayor Hill said Council directed the City Manager to allow some things but they do need more discussion, could include political signs as well, and suggested April 13 Ms. Coy said it should be discussed in the public so the businesses and opponents could provide input. Mr. Wright said what we're seeing is people going way beyond what they allowed. Mayor Hill said one of the things that makes Sebastian special is the way it looks. D. Council Member Wolff Mr. Wolff asked the City Manager how the legal opinion on the Jackson Street perpetual site plan was coming. The City Manager said he has worked on it, did not have a definitive answer, and would get back to them. The City Attorney said he could put that on the next agenda. Mayor Hill asked him to include all of the relevant backup. E. Mayor Hill Mayor Hill said he sent the "Mayors for Meals Day" on their way earlier in the day, it is a wonderful organization, and found out Mrs. Hepinstall works there. He said Mike Hepinstall was a former Council Member and they have come back to town. He said he stops by the working waterfront once a week, noted it is really taking shape, and invited the other Members to take a visit. Mr. Wright invited the public to the Vietnam Veterans Memorial Ceremony on Saturday at 10:00 a.m. in Riverview Park. Mr. Gillmor noted the City of Fellsmere will be having their 100 birthday on April 2nd The City Clerk mentioned yesterday was Mr. Gillmor's birthday. Mayor Hill returned to his working waterfront comment, noting they are about a month away from seeing things happen down there. 17. Being no further business, Mayor Hill adjourned the regular City Council meeting at 9:28 P.m. Approxed at the April 13 2011 regylar City Council meeting. WW 2 -0 4 1 4 a ity Clerk Jeanette Williams FISCAL YEAR 2011 -2012 BUDGET CALENDAR 03/23/11 DATE DAY EVENT 03/22/11 Tuesday Budget Advisory Committee @6:00pm l' Quarterly Report Review/Budget Calendar Review 03/23/11 Wednesday City Council @6:30pm 1 Quarterly Report approval/Budget Calendar Approval 04/01/11 Friday Departments receive instructions on Capital Improvement Program 04/15/11 Friday Budget Instruction Packets distributed to Department Directors 04/15/11 Friday Departments submit Capital Improvements Program Request to Finance Director 05/09/11 Monday Budget Advisory Committee @6:00pm 2 Quarterly Report Review 05/11/11 Wednesday City Council @6:30pm 2 Quarterly Report Approval 05/13/11 Friday Departments submit Budget Request to Finance Director 05/18/11- 05/25/11 Wednesday Wednesday City Manager review with Departments on Budget and Capital Improvements Program 06/01/11 Wednesday Estimate of Property Value received from Property Appraiser 06/09/11 Thursday Budget Advisory Committee @6:00pm Budget Discussion 06/17/11 Friday City Manager's Budget Projections sent to Budget Advisory Committee 06/28/11 Tuesday Budget Advisory Committee @6:00pm Review Recommended Budget 07/01/11 Friday Form DR -420 Certified Taxable Values received from Property Appraiser 07/05/11 Tuesday Parks and Recreation Board Discussion of Recreation Impact Fee Capital Improvements 07/15/11 Friday City Manager's Recommended Budget submitted to City Council 07/19/11 Tuesday Budget Advisory Committee @6:00pm Final Discussion on Report to City Council 07/25/11 Monday Parks and Recreation Board Discussion of Recreation Impact Fee Capital Improvements 07/27/11 Wednesday City Council @6:30pm Final Report by Budget Advisory Committee 07/27/11 Wednesday City Council @6:30pm Approval of Proposed Millage 07/27/11 Wednesday Capital Improvements Program submitted to City Council and Planning Board 07/28/11 Thursday Form DR -420 Certification of Proposed Millage delivered to Property Appraiser 08/04/11 Thursday Planning Board @7:00pm Approval of Capital Improvements Program 08/10/11 Wednesday City Council @6:30pm Discussion of Capital Improvements Program 08/16/11 Tuesday Budget Advisory Committee @6:00pm 3` Quarterly Report Review 08/22/11 Monday City Council @5:30pm Special Meeting/Workshop on Proposed Budget 08/24/11 Wednesday City Council @6:30pm 3.1—u arterly Report Approval 09/01/11 Thursday Final Adoption of County School Board Budget @7:00pm 09/07/11 Wednesday First Public Hearing on County Budget @5:01pm 09/14/11 Wednesday Final Adoption of County Budget @5:01pm 09/19/11 Monday City Council @5:30pm Special Meeting for First Public Hearing on City Budget and Approval of Capital Improvements Program 09/24/11 Saturday Advertising of the Final Millage Rate and City Proposed Budget 09/28/11 Wednesday CRA Meeting @5:30pm Special Meeting for Adoption of CRA Budget City Council @6:30pm Regular Meeting and Final Public Hearing on City Budget 09/29/11 Thursday Resolutions Adopting Final Millage and Budget sent to Property Appraiser and Tax Collector Submitted to Council by Lisanne Robinson at their March 23, 2011 meeting. A PROCLIMATION OF THE BUSINESS COMMUNITY OF THE CITY SEBASTIAN, FLORIDA DECLARING THE FIRST 7 DAYS OF APRIL AS "FLAMINGO FOOLS WEEK Whereas, Flamingo's have been seen in flight along the riverfront in the recent weeks, and Whereas, the City of Sebastian has for many years welcomed and celebrated other birds who either visit annually or reside here full time such as the now famous Pelicans of Pelican Island, the often sighted Roseate Spoonbill, the recently welcomed Whistling Duck, and the much appreciated Snow Birds who visit each year and Also the very welcome Early Birds at many local eateries; and Whereas, Flamingo's have become known far and wide for their frivolous nature in that they appear as a mascot for the Florida State Lottery, are often found adorning the lawns of our Northern friends, as well as those of many of us true Southerners as well, and are known to dance in unison when gathered in flocks; and have been rumored to have invented the Tango.. and Whereas, Flamingo's exhibit a truly divine colored plumage which enhances all the beachy outfits we Sebastianites both young and old love to wear: and Whereas the city of Sebastian has for too many years suffered the doldrums of April without any special celebration so therefore any bird brained idea will lift the spirits of the inhabitants and visitors alike; NOW THEREFORE, IT IS HEREBY OFFICIALLY DECLARED BY THE BUSINESS COMMUNITY OF THE CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA AS FOLLOWS: THE FIRST 7 DAYS OF APRIL SHALL HEREBY BE KNOWN AS FLAMINGO FOOLS WEEK Whereupon there shall commence: 1. Themed parties to be held at will by any and all 2. Offers of special note for the customers of local businesses who wish to participate in the Pink Foolishness 3. The immediate and indiscriminate placement of outrageous displays of "Flamingo Lawn Decor" 4. All manner of themed silliness dreamed up by those who's minds have just been waiting for a goofy idea to come along. Submitted to Cit Council by Ben Hocker at their March 23, 2011 meeting. March 4, 2011 COMMENTS: Consent Agenda. Item #7d HOME Of PELICAN ISLAND 1225 MAIN STREET s SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589 -5518 s FAX (772) 388-8248 REQUEST FOR ABANDONMENT OF EASEMENT Description of Easement to be abandoned: The eastern 1 and 2/10 (1.2) feet of the western fifteen (15) foot public utility and drainage easement located on Lot 36, Block 417, Sebastian Highlands Unit 9 Replat, less the northern and southern most six (6) feet thereof. Location of Easement: 988 Schumann Drive, Sebastian, Florida UTILITY: Cathy Kemp, FPL FAX NO: (772) 489 -6266 APPROVED: X DENIED: DATE: 3 _3.._ 11 APPROVED /DENIED BY: C_(, L A r� Ai „„,P (signatt Five (5) feet of the rear easement was abandoned in 1989 for construction of the pool and screen enclosure. The enclosure was damaged in 2004 and replaced by a safety fence. New homeowners are now applying to construct another screen enclosure in the same location as the previous one, and it was discovered that there is an encroachment with the original structure. The abandonment of an additional 1.2 feet of the rear easement will remedy the non compliance. Return to: Dorri Bosworth, City of Sebastian, Growth Management Department Fax No. (772) 388 -8248 or dbosworth @cityofsebastian.org