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HomeMy WebLinkAbout04-07-2011 PZ MinutesChairman Paul called the meeting to order at 7:00 P.M. The pledge of allegiance was said by all. ROLL CALL: PRESENT: Mr. Roth Mr. Carter (a) Mr. Paul EXCUSED: Mr. Hepler ALSO PRESENT: ANNOUNCEMENTS: APPROVAL OF MINUTES: OLD BUSINESS: CITY OF SEBASTIAN PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING APRIL 7, 2011 Mr. Dodd Mr. Reyes Mr. Durr Rebecca Grohall, Growth Management Director Jan King, Growth Management Manager Dorri Bosworth, Zoning Technician Robert Ginsburg, City Attorney Al Minner, City Manager Mr. Paul noted for the record that Mr. Hepler is excused and that Mr. Carter would be voting in his place. Also, Mr. Cardinale has resigned from the Commission. He served 6 years on the Tree Board and the last 7 years with the Planning and Zoning Commission. His unselfish and committed public service was appreciated. Mr. Paul also mentioned his appreciation for the large crowd present, and staffs compilation of architectural guidelines for the riverfront redevelopment area. MOTION by Dodd /Durr to approve the minutes of the March 17, 2011 Regular Meeting as submitted. Motion was approved unanimously by roll call. A. QUASI- JUDICIAL PUBLIC HEARING RIVERFRONT OVERLAY DISTRICT WAIVER FISHERMAN'S LANDING 1532 INDIAN RIVER DRIVE WAIVER REQUEST FOR LANDSCAPING REQUIREMENTS CWR (COMMERCIAL WATERFRONT RESIDENTIAL) ZONING DISTRICT Mr. Paul opened the hearing and the Commissioners were asked if they had any exparte communication to disclose. There was none. Mr. Ginsburg swore in anyone that was going to offer testimony. Mr. Joe Schulke of Schulke, Bittle, Stoddard, LLC, representing the tenants of the development, Fisherman's Landing, reviewed that because of the deadlines for the cu CO T .0 •O m W 0- G o O as 3 cU 2oc� c N 'a PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF APRIL 7, 2011 required public notifications the landscape waiver was being heard tonight instead of with the previously held site plan hearing. He discussed the requirements of the riverfront landscaping needed for this "working waterfront" project and stated that based on the proposed busy nature of the two new buildings with pick -ups, fork lifts, crates, ice bags, etc. they were asking for a waiver from the foundation plantings on three sides of the structures. However, all of the required amounts of canopy trees and hedges for all four sides would be planted on the front. Because of this concentration, they were asking for a waiver from the understory trees, also, as this would be too much for healthy growth, and they would also hide the new attractive buildings. Ms. Bosworth verified that Mr. Schulke's calculations were correct, reviewed the staff report, and read the four waiver requests: 1) no foundation planting on the north, south, and east perimeters of the two new buildings; 2) reduce foundation planting strips from 10 feet to 5 feet; 3) reduce canopy tree heights from 12 feet to 8 feet; and 4) waiver from all understory trees. Staff recommended approval of the waiver. She stated this was different from the previous requested landscape waiver from Clams R Us because that was a new project on vacant property, and Fisherman's Landing was a redevelopment project of an existing site. Mr. Paul asked the city attorney if questions regarding the site plan could still be asked at this hearing. Mr. Ginsburg responded only if the question involves the landscaping or would help make a decision regarding the landscaping waiver. Mr. Durr verified the number of understory trees to be waived is 18. He asked if there was any alternate plans when designing the site to try to meet the landscape requirements. Mr. Schulke stated the site has plenty of green space, but that stormwater would be located in some of those areas. The parcel boundary areas were defined. Mr. Durr felt that 12 foot trees, after a few years of growth, would not block the buildings, and that 8 foot trees would be more of a detriment. Mr. Carter also questioned efforts with regards to meeting the code. Mr. Schulke stated the understory trees would make it too dense, and pointed out that existing landscaping on the north side of the property, including a very large Banyan Tree, was not shown on the plan. The proposed landscaping plan was displayed on the overhead. Mr. Carter also agreed that 12 foot trees would be better for the site. Mr. Dodd asked if the trees on the west side parking area that needed replacing would be done as part of this project. Ms. Grohall stated they will be replaced as part of the ongoing maintenance the city is doing on the project. He stated he was for the waivers as they made sense with the projected busy nature of the site. Mr. Roth agreed the understory trees would be too many, and that the 8 foot trees were too low for line -of -sight and architectural reasons. The Commission and Mr. Schulke reviewed the truck and fire rescue u- shaped traffic pattern of the site, along with public safety measures. Ms. Grohall added that the intent is to direct visitors to the Hurricane Harbor site and boardwalk for additional pedestrian safety. Public Input was opened. There were no proponents or opponents who spoke. 2 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF APRIL 7, 2011 Staff revised its recommendation based on the comments from the Commission, recommending approval of items #1, #2, and #4, removing approval for item #3, waiver request for 8 foot high trees. Mr. Schulke then withdrew the request for item #3 and said they will plant 12 foot high trees. MOTION by Dodd /Roth to approve the waiver for landscape requirements for Fisherman's Landing as outlined in Section 7 items 1, 2, and 4 of the staff report. ROLL CALL: Mr. Durr yes Mr. Paul yes Mr. Roth yes Mr. Dodd yes Mr. Reyes yes Mr. Carter yes The vote was 6 -0. Motion passed. NEW BUSINESS: B. QUASI JUDICIAL PUBLIC HEARING SITE PLAN MAJOR MODIFICATION SEBASTIAN CHARTER JUNIOR HIGH SCHOOL 782 WAVE STREET PHASED PLAN CONSISTING OF BUILDING 1- 16,500 SF BUILDING 2 3,530 SF, REVISION TO PARKING, DRIVE AISLES, LANDSCAPING, STORMWATER, AND REMOVAL OF MODULAR BUILDINGS PUD -C (PLANNED UNIT DEVELOPMENT COMMERCIAL) ZONING DISTRICT Mr. Paul announced there was a small modification that this item was actually a "Public Hearing Recommendation to City Council" instead of a quasi judicial hearing. He opened the hearing and Mr. Ginsburg read the title of the item. Mr. John Rivera, President and Chairman of Sebastian Charter Junior High School, gave a presentation on the history programs of the school and reason for the application. Currently, there are 160 students, 6 thru 8 grade. He stated the school is a non -for- profit 501(c3) corporation and the Board of Directors is a volunteer board. The school has been an "A school for the last five years. However, the facilities have become very limiting, are all modular buildings that are linked together, and many hours are spent on repairs. Life expectancy on the buildings is four years, which they have been used for ten [years]. Ms. Amy Banov, of Banov Architecture and Construction, Inc., introduced the rest of the design team of Todd Howder of MBV Engineering, and Brian Good, traffic engineer, of Kimley -Horn and Associates, Inc. She reviewed how charter schools were funded. The project is estimated to cost 3 to 3.5 million dollars and will be funded with capital savings, a one -time allocation from the IRC school district, fundraising, and private donations. Ms. Banov presented a power -point show which detailed the existing site, setbacks and granted setback variances, buffer and easements, details of the proposed site plan, parking and queuing, construction phasing details, student safety, a 3 -D view of proposed elevations, proposed floor plans, cafeteria design for school and community use, and architectural elements. Mr. Todd Howder reviewed the engineering design plans, explaining this project was a part of a master PUD plan, including stormwater and water sewer. Phase I consisted 3 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF APRIL 7, 2011 of a modification to the parking area, increasing to 24 spaces, fill culvert a large swale adjacent to the Collier waterway for safety purposes, and install a water line for a fire sprinkler system. He also reviewed the landscaping that will be installed in Phase I. Phase II will begin construction of the school structure and completion of the angled parking after the existing modular structure is removed. With the completion of the total parking spaces (27), allowable student population can be 270. Ms. Grohall reviewed her on -site meeting with the applicants regarding the trees and noted that they are not asking for any landscaping waivers. She explained staffs recommended condition regarding the off -site stormwater drainage system modification, and reviewed with the Commission a condition from R- 00 -32, the resolution that approved the original site plan for the school, which required the school to install a sidewalk along Wave Street to connect to the Fleming Street sidewalk system at such time the Fleming Street sidewalk was constructed. Mr. Paul asked for clarification regarding the piping of the swale and the location was shown on the site plan. Mr. Durr had concerns with the short length of Wave Street and traffic back -up during student pick -up times. Mr. Brian Good spoke regarding the traffic study done for the project and indicated additional queuing space was being added, going from approx 250 lineal footage existing to 500 LF on the new site plan. Mr. Reyes questioned the dumpster area in Phase I that would become the bicycle rack area for the competed project and noted there was not a sidewalk for student access to that area. After discussion, Mr. Howder stated he would work with staff to find an area for at least a 2 -foot wide bicycle pathway to the rack. Mr. Roth asked if there was need for a wheel stop in the handi- capped parking area because he could not determine if it was a raised sidewalk in front of the spaces. Mr. Howder verified it was a flush sidewalk system and that Section Detail B -B showed a visual. The trees in the perimeter, the chain link fencing, and proposed lighting were also discussed. Ms. Banov further explained the lighting /luminary plan. Mr. Roth also questioned if there was a time frame for when the sidewalk along Wave Street would have to be installed and would it be at the developer's or city's expense. Staff stated the sidewalk would be a PUD improvement required by a developer. A sidewalk on the school's property without any connection was discussed. Mr. Dodd had clarified by staff which site plan was being modified and history of the two variances [for setbacks and the temporary modular building]. He also felt the developer of the PUD should build the sidewalk from the school's property to Fleming Street. He asked if they could recommend to City Council to rescind that condition and re -do the wording. Staff stated the Commission could add it to their motion. Mr. Dodd stated he would like to see the school have to put in a sidewalk on their property only at the time when the Fleming Street/adjacent property sidewalk system is installed. Mr. Dodd asked to define what "serving kitchen" meant. Ms. Banov stated food service for the school was done off -site and brought in, because the mechanics of a full kitchen was more than what the school wanted on their site. He asked if the science labs would have hazardous waste. Ms Banov stated no, and there would be no propane usage either for burners. 4 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF APRIL 7, 2011 Mr. Paul asked if there was any future plans to purchase any of the vacant property adjacent to the school. Mr. Rivera stated no. Mr. Paul stated he was pleased with the architectural elevations and liked the angled parking design. He asked if the proposed bell tower was symbolic and or functional. Mr. Rivera stated it would not be operational. The service court was explained as the area for school deliveries, recycle area, etc., and the playing fields would remain grassed. Mr. Paul asked what the timeframes were for the phases. Ms. Banov stated the Phase I parking expansion and building should begin this summer, with possible occupancy in early 2012. Public Input was opened. Mr. John Maylie, 771 Carnation Drive, had concerns regarding traffic on Wave Street especially during student pick -up, did not feel an additional 250 lineal feet of queuing space was enough, and requested the traffic study be re- reviewed. He also disagreed that a sidewalk to nowhere was not needed. He felt a sidewalk at least on the school's property still helped with safety. And also felt the lighting [fixtures] should be low as can be. Dr. Martha McAdams, Principal, had all the students and parents who were present supporting the project stand to be acknowledged. She stated that by looking at the proposed elevations of the new school and comparing with the existing, it was clear this project would be an asset not only to the school but the community. She felt they already had a great school, they just needed a new building. Mrs. Dale Simchick, 766 S. Easy Street, stated she was on City Council when the variances were approved and they had questions regarding traffic also. She felt aesthetically the new building would improve the area immensely. It was a good project for the community, the children, and the neighbors. Mr. Roth asked how high the light poles were going to be. Mr. Howder stated 20 feet. Ms. Banov reviewed the Site Lighting Fixture Schedule sheet and luminary candle numbers. Mr. Reyes had some additional fencing, setback, cupola, and flood zone questions. Mr. Paul asked if the lights were on timers, and it was verified they would be. Ms. Grohall stated staff was recommending approval with the conditions outlined in the staff report on page 8 [items 1 2] and additional recommendation to modify the sidewalk requirement established by Resolution R- 00 -32. Mr. Ginsburg stated the modification would read "At such time as the Fleming Street sidewalk is constructed to the school property at Wave Street, the applicant shall install a sidewalk from its northern property line to its southern property line" [item #3]. MOTION by Roth /Reyes to recommend to City Council approval of the major site plan modification [for Sebastian Charter Jr. High School] with the three items contained in the staff report. ROLL CALL: Mr. Reyes yes Mr. Dodd yes Mr. Roth yes Mr. Durr yes Mr. Carter yes Mr. Paul yes The vote was 6 -0. Motion passed. 5 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF APRIL 7, 2011 CHAIRMAN MATTERS: Mr. Paul reviewed his opinions of some of the styles shown in the Architectural Guideline packet they had recently received from staff. He asked about the status of Tire Kingdom and the Schumann Park bathrooms. Ms. Grohall stated staff was reviewing the revised plans for TK and the park bathrooms were waiting for their Health Dept. permit. MEMBERS MATTERS: Mr. Roth stated he also enjoyed and appreciated the Architectural Guideline packet. Mr. Reyes asked if the Commissioners could receive the original site plan when they were reviewing a modification application. DIRECTOR MATTERS: Ms. Grohall stated the City was holding an Easter Egg Hunt and Earth Day Celebration at Riverside Park on Saturday, April 23 ATTORNEY MATTERS: None Chairman Paul adjourned the meeting at 9:13 p.m. (4/13/11 db) 6