The URL can be used to link to this page

Home My WebLink About05112011City Council Present: Mayor Jim Hill Vice -Mayor Don Wright Council Member Andrea Coy Council Member Richard H. Gillmor Council Member Eugene Wolff HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MAY 11, 2011 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the regular meeting to order at 6:30 p.m. 2. Rev. Tim Woodard from the United Church of Sebastian gave the invocation. 3. Council Member Coy ledge the Pledge of Allegiance. 4. ROLL CALL Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin Police Chief, Michelle Morris MIS Senior Systems Analyst, Barbara Brooke -Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Mayor Hill said that staff requested that item 6E be carried forward to a later agenda and there were no objections. Regular City Council Meeting May 11, 2011 Page Two 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 11.067 A. Proclamation National Emergency Medical Services Week May 16th -20th 5 Accepted by Sebastian River Medical Center Mayor Hill read the proclamation and presented it to a representative of Sebastian River Medical Center. 11.068 B. Proclamation National Safe Boating Week May 21 -27 Accepted by 7 Flotilla 56 Coast Guard Auxiliary Commander Bill Boluk and Vice Commander Frans Eyberse Commander Boluk cited the importance of safe boating. Mayor Hill read the proclamation and presented it to him. 11.069 C. Proclamation National Neurofibromatosis Awareness Month of May (No Recipient) 9 At the request of Florida League of Mayors President William Brooks, Mayor Hill read the proclamation to promote awareness of this disorder. 11.073 D. Proclamation National Peace Officers Week May 15th 21 st Mayor Hill read the proclamation and presented it to Chief Morris. 11.020 E. Certificate of Appreciation to Former Chairman Larry Paul for Planning and Zoning Commission Service This item is to be carried forward the May 25 meeting. 11.048 F. Certificate of Completion to Council Member Gillmor for Advanced Institute for Elected Municipal Officials Mayor Hill read the certificate and presented it to Council Member Gillmor. 11.058 G. Barber /Schumann Intersection Improvement Presentation (City Manager 11 -14 Transmittal, Cure Plan, Intersection Schematic) The City Manager said this is a joint project with Indian River County (IRC) and the next phase was to receive feedback and hold public workshops. Brian Good, P.E., Kimley -Horn, and Associates, Inc. introduced Indian River County Public Works Director Chris Mora, County Engineer Chris Kafer, County Roadway Production Manager Mike Nixon, County Project Engineer Arjuna Weragoda, and Kimley -Horn Engineer Jagan Katuri. Regular City Council Meeting May 11,2011 Page Three Mr. Good displayed a PowerPoint presentation depicting two possible designs of the intersection noting he is recommending alignment design number two because it addresses long range planning and safety objectives for the corridor, least amount of private property encroachment, maximizes the utilization of City owned property, results in least amount of environment impacts, and requires the least amount of capital investment to achieve the goal of improvement. Mr. Gillmor asked why the proposed road will bow down. Mr. Good explained the bowing allows the geometry necessary to achieve the speed posting of 45 mph. Mr. Wright asked if there would be less encroachment if the speed was 30 mph. Mr. Good said it could be reduced but the current geometry would not provide for a speed of 30 mph and meet any standard. Mayor Hill asked if the City owned the property east of Schumann, south of Barber, providing for less of a financial impact. Mr. Good said many parcels are owned by the City which were not included in the acquisition numbers. Mayor Hill asked about the homes on the west of 66 south of Barber Mr. Good said the area is being evaluated for storm water retention or a service road to minimize driveway connections. Mr. Good said the properties would not have to be acquired. Mayor Hill asked if the proximity to the school would be a problem. The City Manager said the northeast and southwest corners are the most problematic. He said the school is receptive and feels they will have increased safety for kids, but the problem is the baseball field will need to be shifted and they don't want to lose faculty parking but they might be able to squeeze in the corridor and not affect the parking. He said the City's expenses will be appraising the road, and as long as the appraised value for the improvement exceeds the value, the School Board will donate the land leaving the City to rebuild the field. He said the other problem is the preschool, which is accustomed to using the right -of -way for parking, and as we expand the roadway we will be taking a significant amount of their queuing so the City has looked at a cure plan to fill the ditches, and rework the driveway around the school to get better egress /ingress and make the intersection safer. He said the County and staff would like to have some public workshops and adopt the study at the second meeting in June, formalizing the finance, acquire the parcels and start construction in the winter /spring of 2013. In response to Mr. Wright, the City Manager said the roadway from Barber Street to behind the preschool would be the City's expense. Mr. Wright asked why everybody wouldn't just go through there. The City Manager said functionally it is designed to be a driveway /parking lot, the interior road will swing out on 66 and that increase might not be a short cut, it also becomes a queuing issue for the school; and hopefully the intersection will be the preferable alternative. Regular City Council Meeting May 11,2011 Page Four The City Manager said the DST fund would finance the project. Ms. Coy said this will be the City's largest intersection and is in a residential area, said there will be more traffic but wasn't sure it had to be absorbed at this intersection. Mayor Hill said there is a lot of traffic at 7:00 a.m. and there is a definite need to make improvements. Mr. Wolff said the origination of this was the cure for the intersection, and asked if this was the only scale for the cure that can be considered. Mr. Good replied to have it operate by City standards -yes, 2005 -2007 volumes were indicating triple northbound left turns and at that time the County was considering Powerline so it is felt this will meet concurrency for years to come. Mr. Wolff said the acquisition costs are high. Mr. Good explained that is why they took a longer view, because later on, additional right -of -way cost would be even greater. Ms. Coy asked who crunched the acquisition numbers. Mr. Good said Kimley -Horn received numbers from County zoning and property improvements on 66 and projected the cost. The City Manager added that as we put together the comp plan road network, we are not blessed, and our roads serve as primary roads and residential roads. Mr. Wright asked about the Schumann right hand lane where it looks like a north arrow but the next lane has a left hand tilt. Mr. Good said the arrow up is the single through northbound lane, the left is southbound with gored out areas to make the lane alignments work. Mr. Wolff said this needed to go back to the constituents to get a pulse of the community. Mayor Hill said this will have public workshops. Mr. Gillmor asked if the two left turn lanes from 66 onto Barber will squeeze down to one lane. Mr. Good said that is correct. Mr. Gillmor said he would like to see modeling of how much efficiency that will provide. Mr. Wright said it was similar to the turn off A1A as you come toward the Wabasso Bridge. Mr. Good said he could show additional information, adding another similar location is 4 Street and US1. Brief Announcements Ms. Coy personally thanked Mr. Mora and Mr. Polackovich for their decision to deny the Concrete Plant. She reminded everyone to be cautious with open fires. She also said she encountered two Ormond Beach men who claimed to be marines with a donation table in front of Walmart and by the time she went in to voice her opposition to the Walmart manager and came back, they were gone. She implored people not to throw away money on questionable organizations as there are plenty of legitimate, local veterans' organizations that need help locally. Regular City Council Meeting May 11,2011 Page Five Mr. Wolff reminded everyone of the Community Paper Shredding day to be held May 21 from 10 a.m. to 1 p.m. in the City Hall parking lot. Mayor Hill announced his brother -in -law, Robert and sister -in -law, Sheila welcomed new baby Emerson Jane Calistri into the world about an hour ago. 7 CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he /she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 15 -14 A. Approve April 27, 2011 Regular Meeting Minutes 11.070 B. Approve Annual Contract to Aramark Uniforms for Public Works Uniforms 29 -31 (Public Works Transmittal, Bid Sheet) MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve consent agenda items A and B. Result of the roll call AYES: all NAYS: none Passed 5 -0 8. COMMITTEE REPORTS APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 9. PUBLIC HEARINGS None 10. UNFINISHED BUSINESS None. 11. PUBLIC INPUT Bruce Zingman said he was proud to be from Sebastian as the Sebastian Property Owners, the Natural Resources Board, and the Friends of Sebastian River cleaned up the shoreline and river this past weekend. He thank KIRB for the use of the trash grabbers, gloves, and bags. He also announced the Post Office's Stamp Out Hunger Drive will be this weekend and urged everyone to put out some food or help sort the food on Saturday from 9:30 -10 a.m. at the Main Street Post Office. Regular City Council Meeting May 11,2011 Page Six 12. NEW BUSINESS 11.074 A. Approve Amendment Page Two of City Broadcast Policy Political Forums 33 -37 Adopted by R -05 -09 (City Attorney Transmittal, R- 05 -09, Page 2) The City Attorney cited the sentence highlighted on circle page 37 and asked for feedback on his revision. MOTION by Mayor Hill and SECOND by Mr. Wright motion to approve the revision. There was no public input. Ms. Coy asked if the word non partisan should be added one more time to empathize the City election is non partisan. The City Attorney responded that once is sufficient as it hangs as a single paragraph. The motion carried with a voice vote of 5 -0. 11.038 B. Authorize the Transfer of $129,399 from the Middle Stonecrop Project 39 -46 (Stormwater Fund) to the Potomac Project; Approve Change Order #1 to Sheltra Son in the Amount of $11,450.; Authorize Transfer $105,399 from the Potomac Project (DST Funds) to the DST Reserve Account (City Manager Transmittal, Invoices) The City Manager said as the Potomac project got underway, they have found some significant relocates that have to be done and he cited the three actions outlined on circle page 40. MOTION by Mr. Gillmor and SECOND by Ms. Coy to move staff recommendation. There was no public input. Mr. Wright asked why they didn't know the pipe was there. The City Manager explained they saved on engineering by not doing a preliminary dig, they did budget low as possible and it was a matter of saving up front or behind. Mr. Wolff asked how close the pipes are. The City Manager said he didn't know the answer. Mr. Wolff cited the maintenance of traffic charge noted for each pipe and asked if that was double billing. The City Manager said he didn't see it as double billing, the traffic costs are above and beyond what they need to do with the stormwater. Result of the roll call: AYES: All NAYS: None Passed 5 -0. Regular City Council Meeting May 11,2011 Page Seven 11.071 C. Approve Construction Services Agreement with Total Golf Construction in the 47 -63 Amount of $159,280 and Authorize the Allocation of Additional $48,660 from Recreational Zone Impact Fees, Zone D for Barber Street Sports Complex Field Expansion (City Manager Transmittal, Contract, Proposal, List, Schematic) The City Manager said the field needs to move north and west with Iightpole relocation and he asked for approval with the allocation of funds from Zone D. In response to Mr. Wright, the City Manager said it is a community wide park and funds from any zone can be used, but Zone D has a plethora of funds. MOTION by Mr. Gillmor and SECOND by Ms. Coy to approve. There was no public input. Mayor Hill noted general liability and workers' compensation insurance was not indicated on the bid tab sheet. Mr. Wright said he also noticed that and found out it was an error in the preparation of the exhibit. Result of the roll call: AYES: All NAYS: None Passed 5 -0. 13. CITY ATTORNEY MATTERS none. 14. CITY MANAGER MATTERS 11.072 A. Report on Status of Old Fire House on US 1 (no backup) The City Manager said the County has discovered they cannot sell the facility without going to auction and IRC Emergency Services Director John King said he would work on trimming back the shrubs, and the fix half open door. 15. CITY CLERK MATTERS none. 16. CITY COUNCIL MATTERS A. Council Member Wolff none. B. Mayor Hill none. C. Vice Mayor Wright none. D. Council Member Coy none. Regular City Council Meeting May 11,2011 Page Eight 17. Being no further business, Mayor Hill adjourned the regular meeting at 8:00 p.m. Approved at the May 25, 2011 Regular City Council meeting. E. Council Member Gillmor Mr. Gillmor said during his last trip to Tallahassee, he went to their Senior Center which held an art center, numerous rooms for card games, French lessons, ball room, lunch room with salad bar; and it was all staffed by volunteers and maintained by the City. He said he asked Senior Resource Alliance Director Karen Deigl if she would be able to run a center in the old KIRB building behind the School House. �j. MMC City Clerk He said she ran some figures and determined they would need $13,000 a year to staff it. He asked that each Council Member receive a copy of Ms. Deigl's figures. (see attached) He said there is a desperate need for a senior center and a community center in Sebastian. Ms. Coy said she hoped to have some information on that exact thought for them the next time they met and suggested it be listed on an agenda to get Council thoughts. Senior Resource Association Projected Operating Budget Sebastian Senior Center 1st Year 3rd Year Projected Projected Budget Budget Revenue Operating Client Co -Pay (Annual Registration) 450 2,500 Private Pay Services (Sebastian Programs) 6,930 25,200 Total Revenue 7,380 27,700 Expenses Salaries Wages 15,600 26,000 Payroll Taxes 1,844 3,073 Health Insurance 4,800 Retirement 1,040 Travel 534 534 Program Activities /Supplies 1,000 1,200 Professional Fees 312 520 Occupancy (Building Grounds) City of SebastiE Utilities City of Sebastian Telephone /Communications City of Sebastian Postage 220 240 Office Supplies 1,000 1,500 Advertising 500 500 Total Expenses 21,010 39,407 Net Surplus /(Deficit) (13,630) (11,707) Startup Items Needed Office Furniture chair, desk, file cabinet Computer Printer /fax/copier Telephone Sound System /CD player Tables Chairs for clients Computers for computer classes Window Treatments Kitchen supplies (coffee maker, ice maker, water cooler, refrigerator, freezer, microwave) 4300 t o -Pay nual Registration Senior- Center Revenue Description Revenue Description Budget FY 2011 -2012 a Budget FY 2013 -2014 a Annual registration $5.00 per member; 90 members year one; 500 members year three b 450 2,500 b Private Pay Services 1 Total 6,930 25,200 4300 Client Co -Pay 1 Total 450 2,500 4500 Prate Pay Services ISenior Center Class Fees Revenue Description Budget FY 2011 -2012 Budget FY 2013 -2014 a Program Revenue (see schedule detail) 6,930 25,200 b 4500 Private Pay Services 1 Total 6,930 25,200 Senior Resource Association Budget Narrative Worksheet Fiscal Year July 1st to June 30th Senior Center Sebastian City Location 1st Year 3rd Year Revenu Total Revenue 7,380 27,700 gzaltalligg 11 a b 5000 Expense Description Sebastian Senior Center Activities Coordinator 25 hours per week first year; 40 hours per week third year Salaries and Wages 1 Total Budget FY 2011 -2012 15,600 15,600 Budget FY 2013 -2014 26,000 26,000 d 5130 a b 5110 Expense Description FUTA, SUI FICA FUTA Worker's Comp Payroll Taxes Expense Description Medical Insurance $400 per month Health Insurance 1 Budget FY 2011 -2012 0.0032 50 0.0765 1,193 0.0348 543 0.0037 58 Total 1,844 Total Budget FY 2011 -2012 Budget FY 2013 -2014 83 1,989 905 96 3,073 Budget FY 2013 -2014 4,800 4,800 Senior Resource Association Budget Narrative Worksheet Fiscal Year July 1st to June 30th Senior Center Sebastian City Location 1st Year 3rd Year Expense Description Retirement SRA matches a Total Budget FY 2011 -2012 Budget FY 2013 -2014 fi g a b 5190 Expense Description 100 miles per month $.445 per mile Travel Total Budget FY 2011 -2012 534 534 Budget FY 2013 -2014 534 534 a b c d 5300 Expense Description Napkins /utensils /cups /coffee/ food, seasonal decorations Sound system City to provide paper towels /toilet paper City to provide Program Activities /Supplies Total Budget FY 2011 -2012 1,000 1,000 Budget FY 2013 -2014 1,200 1,200 get a b 5500 Expense Description Fortune (Professional Employment Organization) 2% of wages Professional Fees Total Budget FY 2011 -2012 312 312 Budget FY 2013 -2014 520 520 a b 5520 Expense Description Cleaning City of Sebastian Building Grounds related expenses City of Sebastian Occupancy (Building Grounds)] Total Budget FY 2011 -2012 Budget FY 2013 -2014 Senior Resource Association Budget Narrative Worksheet Fiscal Year July 1st to June 30th Senior Center Sebastian City Location 1st Year 3rd Year a b c 5540 Expense Description Electric City of Sebastian Trash pickup City of Sebastian Utilities Total Budget FY 2011 -2012 Budget FY 2013 -2014 t a b c 5550 Expense Description Internet Service City of Sebastian Telephone City of Sebastian need 2 lines, 1 for phone and 1 for fax Telephone Communications 1 Total Budget FY 2011 -2012 Budget FY 2013 -2014 a b 5560 Expense Description Stamps for newsletter 500 per year $.44 first year and $.48 third year Postage Shipping Total Budget FY 2011 -2012 220 220 Budget FY 2013 -2014 240 240 11 a b c 5570 Expense Description paper, tonor, general office supplies Office Supplies Total Budget FY 2011 -2012 1,000 1,000 Budget FY 2013 -2014 1,500 1,500 a b c 5610 Expense Description Budget FY 2011 -2012 Event advertising 500 Advertising Total 500 Budget FY 2013 -2014 500 500 Total Expenses 21,010 39,407 Net Surplus (Deficit) (13,630) (11,707) H a Z 0 z O a 2 cn Q J U w F LO LO LO LO r O r 1- N. M LO M (n Ln 0 0 M 0 0 0 N r 0 0 0 0 0 ch o cf.) O r C) 0 O H 0 LC) LO O O O 1- r M (0 LO L() O O CO CO L() 0 0 0 0 0 C) O C) CO O r N L L a. 0 O v a cn 0 W V LL 3 Y N C H N 0 U 0 z W H a a J U w 2 H LO LO O LO 0 0 L() r 1- N r co Q) toLnoLOOo co co co L() LO Ln N Ln LC) CO 2 0 C 0 Q .c a) O (u O (0 C .c CJD (0 O C/) LC) Ln LC) O r T T c co o co O C O Ln u, cC L 69- E u- O) CU C 0 C C CC Cl 00 a L� 0 co N O "a m 0 Q) r N 0 0 0 0 O C) r M CO O r N U) a -J U w H LO 0 LO LO 0 LO r M r N. ro co 0 O W H Ln M Lf) U') cc LL L N C lO i Pp O 0) 0) L (0 E N 0 C 0 0 0 0 N O M 0 O r N M LC) 0 0 0 0 0 O C) co C) C) qp o r N C) 10 0 C CO 0 0 10 M O 0 O W LP) N CO CC LL 0 4) cn N a as c) W CCU o°oo N Cr; r C) 0000 o o c� O r C) R O H 0) 0 Q J U LO Ln Ln L0 0 0 LO LO LO LO 0 Cr) Cr) Cr) CO U') as O H L() LC) in to Ln O LT fn c U w (0 •ro a) U cza C 0) 0 0) as c 0 o c a c O CO CO O CO O 0 O O r N o O r r r M O O r UV O) r r r- n Ln L r r r Lo L() Ln L0 C'7 M M N L o 1 .6 f M C O O O O o M M CO Cn r N it) O H 0 O 0 u- 0 U z W 0 cc) 0 0 0 r 2 O N M M H O F r N a W 0 0 0 0 0 O O M N O N F CO 0) r r M d LL H cn 0 U Q 0 w CI H cc C7 a N LO 0 10 0 LO LO r r r N C D O M O CC LO 10 r Ln N L0 LO in CO CO O O l!') Ln CO r O O O O O M T M CO ci; r 4- O H o 0 LO LO 0 0 0 r r CO r O H 0 Ln o N 0 0 0 0 U I.. E E 0 s cU b0 0 0 0 0 0) a) 3 CIA 0 0 0 0 U 0 0 0 N LO N- Ln N 1� N N Q O L N t0 (7 0. o O as U J CC LL W Q 01 C as T 0 0 y y CO r C CD U mo d O C V a) a) 'O 0. N 1- H