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SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, JULY 27, 2011 -6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE
OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are Attached to the Back of the Agenda 1. CALL TO ORDER 2. MOMENT OF
SILENCE 3. PLEDGE OF ALLEGIANCE – Led by Council Member Wright 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS,
AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading.
Brief Announcements 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda
items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda
item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 5-20 A. Approval of Minutes
– 7/13/11 Regular Meeting 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee
member nominations and appointments under this heading. 1 of 60
9. PUBLIC HEARINGS – none. 10. UNFINISHED BUSINESS pg 21 A. Use of Parks Requested by Council Members – Carried Over from 7/13/11 Meeting (City Manager Transmittal) pgs 22-32 B. Location
of the Pavilion (City Manager Transmittal, Location Pictures) 11. PUBLIC INPUT 12. NEW BUSINESS pgs 33-39 A. DR-420 Certification to Set Proposed Millage Rate (Administrative Services
Transmittal, Forms DR-420, DR-420MM-P, DR-420 TIF) pgs 40-50 B. New City-Wide Phone System (MIS Transmittal, Preliminary RFP, Specs, DST Fund Balance) pgs 51-54 C. Resolution No. R-11-15
– Calling November 8, 2011 Election (City Clerk Transmittal, R-11-15) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, CALLING A GENERAL ELECTION IN THE CITY OF SEBASTIAN
FOR NOVEMBER 8, 2011; STATING WHERE THE ELECTION SHALL BE HELD, NAMING THE OFFICES TO BE FILLED AND QUESTIONS TO BE DECIDED; CAUSING THE NOTICE OF ELECTION TO BE PUBLISHED IN ACCORDANCE
WITH FLORIDA LAW; DELEGATING ADMINISTRATION OF THE GENERAL ELECTION IN MATTERS RELATING TO VOTERS, VOTING METHODS, AND CANVASSING TO THE SUPERVISOR OF ELECTIONS FOR INDIAN RIVER COUNTY
IN ACCORDANCE WITH INTERLOCAL AGREEMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 55-60 D. First Reading – Ordinance No. O-11-16 – Political Signs (City Attorney’s
Office, O-11-16, Excerpt from Law Journal, Press Journal Article) AN ORDINANCE OF THE CITY OF SEBASTIN, INDIAN RIVER COUNTY, FLORIDA, ENLARGING THE TIME DURING WHICH POLITICAL SIGNS
MAY BE POSTED, AMENDING SUB-SECTION 54-3-16.5(e)(4)d OF THE LAND DEVELOPMENT CODE OF THE CITY OF SEBASTIAN, FLORIDA, REPEALING CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY AND
AN EFFECTIVE DATE. 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. Council Member Wolff B. Mayor Hill C. Vice Mayor Wright D. Council
Member Coy E. Council Member Gillmor 2 of 60
17. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL
CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are Aired Live on Comcast Channel 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT
THE CITY’S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetings: Wednesday, August 10 – 6:30 pm – Reg. Meeting -CIP Monday, August 22 – 5:30 pm
– Special Mtg/Wkshp on Proposed Budget Wednesday, August 24 – 6:30 pm – Reg. Meeting Wednesday, September 14 – 6:30 pm – Reg. Meeting Monday, September 19 – 5:30 pm – 1st Millage/Budget
& CIP PH Wednesday, September 28 – 5:30 pm – CRA Meeting Wednesday, September 28 – 6:30 pm – Final Millage/Budget Hearing 3 of 60
PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-09-45 Regular City Council Meetings Public input is ALLOWED under the headings: Consent Agenda Public Hearings Unfinished
Business New Business Public Input Public input is NOT ALLOWED under the headings: Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations
or awards); Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); City Council Matters Charter
Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda
Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual’s time by majority vote of Council
members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO
THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda
item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain
Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall
make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council.
A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas “Public Input” provides an opportunity
for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings.
Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during
Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 4 of 60
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9. PUBLIC HEARINGS – none.
10. UNFINISHED BUSINESS
pg 21 A. Use of Parks Requested by Council Members – Carried Over from 7/13/11
Meeting (City Manager Transmittal)
pgs 22-32 B. Location of the Pavilion (City Manager Transmittal, Location Pictures)
11. PUBLIC INPUT
12. NEW BUSINESS
pgs 33-39 A. DR-420 Certification to Set Proposed Millage Rate (Administrative Services
Transmittal, Forms DR-420, DR-420MM-P, DR-420 TIF)
pgs 40-50 B. New City-Wide Phone System (MIS Transmittal, Preliminary RFP, Specs,
DST Fund Balance)
pgs 51-54 C. Resolution No. R-11-15 – Calling November 8, 2011 Election (City Clerk
Transmittal, R-11-15)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
CALLING A GENERAL ELECTION IN THE CITY OF SEBASTIAN FOR NOVEMBER 8,
2011; STATING WHERE THE ELECTION SHALL BE HELD, NAMING THE OFFICES TO
BE FILLED AND QUESTIONS TO BE DECIDED; CAUSING THE NOTICE OF
ELECTION TO BE PUBLISHED IN ACCORDANCE WITH FLORIDA LAW; DELEGATING
ADMINISTRATION OF THE GENERAL ELECTION IN MATTERS RELATING TO
VOTERS, VOTING METHODS, AND CANVASSING TO THE SUPERVISOR OF
ELECTIONS FOR INDIAN RIVER COUNTY IN ACCORDANCE WITH INTERLOCAL
AGREEMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE
DATE.
pgs 55-60 D. First Reading – Ordinance No. O-11-16 – Political Signs (City Attorney’s Office,
O-11-16, Excerpt from Law Journal, Press Journal Article)
AN ORDINANCE OF THE CITY OF SEBASTIN, INDIAN RIVER COUNTY, FLORIDA,
ENLARGING THE TIME DURING WHICH POLITICAL SIGNS MAY BE POSTED,
AMENDING SUB-SECTION 54-3-16.5(e)(4)d OF THE LAND DEVELOPMENT CODE OF
THE CITY OF SEBASTIAN, FLORIDA, REPEALING CONFLICTING PROVISIONS;
PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE.
13. CITY ATTORNEY MATTERS
14. CITY MANAGER MATTERS
15. CITY CLERK MATTERS
16. CITY COUNCIL MATTERS
A. Council Member Wolff
B. Mayor Hill
C. Vice Mayor Wright
D. Council Member Coy
E. Council Member Gillmor
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17. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to
one half hour by a majority vote of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR
ALL GOVERNMENT MEETINGS.
All City Council Meetings are Aired Live on Comcast Channel 25.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY
MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS
AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE
APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO
NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE
CITY’S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS
MEETING.
Upcoming meetings:
Wednesday, August 10 – 6:30 pm – Reg. Meeting - CIP
Monday, August 22 – 5:30 pm – Special Mtg/Wkshp on Proposed Budget
Wednesday, August 24 – 6:30 pm – Reg. Meeting
Wednesday, September 14 – 6:30 pm – Reg. Meeting
Monday, September 19 – 5:30 pm – 1st Millage/Budget & CIP PH
Wednesday, September 28 – 5:30 pm – CRA Meeting
Wednesday, September 28 – 6:30 pm – Final Millage/Budget Hearing
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PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-09-45
Regular City Council Meetings
Public input is ALLOWED under the headings:
Consent Agenda
Public Hearings
Unfinished Business
New Business
Public Input
Public input is NOT ALLOWED under the headings:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES;
however, City Council may extend or terminate an individual’s time by majority vote of
Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE
CHAIR, unless answering a question of a member of City Council or City staff. Individuals
shall not address City Council after commencement of City Council deliberation on an
agenda item after public input has concluded, provided, however, the Mayor and
members of City Council may recall an individual to provide additional information or to
answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are
not permitted and may result in expulsion from the meeting. The Chair shall make
determinations on such remarks, subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority
vote of City Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to
bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE
PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to
meetings. Individuals are asked to provide copies of material for Council one week prior to the
meeting if they intend to refer to specific material. City Council will not debate an issue during
Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or
place a requested item on a future agenda.
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