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HomeMy WebLinkAbout07192011BUDCmOF HOME OF PELICAN ISLAND CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES 6:00 P.M. TUESDAY — JULY 19, 2011 CITY HALL 1225 MAIN STREET SEBASTIAN, FLORIDA 1. Chairman Ed Herlihy called the Budget Meeting to order at 6 p.m. 2. The Pledge of Allegiance was recited. 3. Roll Call Present: Staff Present: Ed Herlihy Al Minner William Flaherty Ken Killgore Jerry Klenck Jeanette Williams Harry Marshall Christine Vicars Elected Officials Present: Dionna Farmer Vice Mayor Don Wright Not Present: Al Alvarez (excused) Brad White (unexcused) 4. Approval of Minutes: A. Meeting of June 28, 2011 MOTION by Mr. Marshall and SECOND by Mr. Flaherty to approve the June 28, 2011 minutes passed on a voice vote of 6 -0. 5. Final Discussion of Report to City Council on Draft Budget for FY 2011/2012 The City Manager said the City's $19.6M budget is balanced and he wanted to cover the long term ramifications of where the City is at. He gave a PowerPoint presentation (see attached) depicting three issues that brought the budget out of balance: a decrease in property taxes of $491,000, health insurance cost increase of $150,000 and a decrease in incremental /operational costs of a $107,000. The $750,000 deficit was balanced with personnel - -not filling three Public Works positions, restructured three management positions, and three high ranking staff members of the Police Department have decided to retire. He cautioned that 2012 does have short comings in that we will need to end furlough days as the economic recession is not subsiding so City business is going to have to change; employees have not received a COLA or merit increase which matches the market but eventually we will have to look at those things to get to a balanced budget that is sustainable; and we haven't replaced the City's capital items. Citizens Budget Review Advisory Committee July 19, 2011 Page Two He said we have started to see a decline in the CRA revenue, which has been paying for operational costs but that money is needed for capital projects in the CRA so we have to find more general funds for maintenance. He said we also need to reduce interfund transfers from special revenue funds such as the storm water fund and local option gas tax into general fund. The recession has taken a toll on the special revenue funds which will deplete our special revenue cash and hurt our ability to make improvements to storm water and roads. There is a scenario where the general fund, airport fund, and golf fund need to unite. He said while we have reduced the police department staff it would be nice to replace those with entry level officers to put more police on the street. He said the total cost of the short comings is about $1.4M. The ABC Plan He recapped the A Plan which reinvents local government, not increasing taxes and is staff's recommendation; Plan B increases taxes to the roll forward level, put some of the short comings back in; Plan C places all the needs in the budget with a 35% tax increase which is below the maximum majority rate but this hasn't gotten us to where the economy has put us and ultimately if we need to raise taxes we should do when property assessment increases so it is minimum as possible Long Term Planning The City Manager said the tax base regeneration will be difficult as 2012 -2022 has decreased values for another year, so staff froze values for 2014 and 2015 and by 2016 started to grow by 3% which puts total taxable values 19.6% below where it was in 2009 which is significant showing we have to change the way we do business. He said the City is 75% built out, values have dropped, only leaving new growth to account for growth over 3 %; the legislature capped commercial properties at 5% and the bottom line is the City will not see a taxable increase for ten years as we had in seen in 2008 -2009. He said we have made personnel cuts to live within our means and there is not too much more to cut, so we have to find non -tax revenue which is consistent with other municipalities which leaves cutting personnel benefits or other personnel. He said as staff moved into the collective bargaining, they have tried to identify principles that provide benefit modifications that apply to employee needs: health care benefits, police retirement, and other miscellaneous police pay benefits. 6:33 pm He explained procedurally the DR420 form sets the tax rate that Council can deliberate on and staff's recommendation is 3.3041 with no room for debate as a tax increase is not the right thing to do in this economy. He went over fund detail for the general fund, special revenue funds, local option fuel tax, recreational impact fee, storm water fee, and the CRA District. 2 Citizens Budget Review Advisory Committee July 19, 2011 Page Three He concluded by saying there is a three year window to ride out the storm and in 2013 he will need to look at shifting around some staff and possible fee increases. Chairman Herlihy stated the Committee would begin and finish their discussion and then hear from the public. The City Manager asked the Chairman to provide a recommendation to City Council on the DR420 rate; if they would like more meetings on capital improvement projects; and a recommendation to Council regarding their position on the budget. 6:47 pm Question and answer Ms. Farmer said she was hesitant about cutting the pension plan but she agreed for the need of more entry level cops on the street, asked the City Manager if he had a plan for the general fund if we keep money in the CRA fund. The City Manager said he did not, the CRA fund will mirror the decline in the general fund, and ultimately the transfer needs to stop. Ms. Farmer asked how the revenue would be replaced if furlough days end. The City Manager said as staff bargains benefits, the savings acquired will apply to furlough days and increasing the police officers. He suggested the Committee opine on the type of things to replace such as furlough days, stop special fund transfers etc. Mr. Klenck asked how could the 80% built out figure change. The City Manager said at the request of the Parks & Recreation Committee staff did research and found that 75% of the residential lots are built out and there is some room along the US1 and CR512 corridors. He said he didn't think the annexation of vast chunks of land will cut it since it can be argued if development covers their own cost, and essentially for the next 2 -3 years they need to look at commercial along corridors and the remaining residential lots. Mr. Flaherty cited page 41, and noted the franchise fees bump up to 2012 and he asked if that was in anticipation of something improving. The Finance Director said staff looked back over the years and didn't find a reason there would be a decrease and FPL is anticipating a rate increase Mr. Flaherty said they should think about the worst case scenario noting Washington D.C. officials that can't make up their minds, no one will be surprised if we hit the wall. Ms. Vicars asked if the numbers for the proposed health insurance increase have come in. The City Manager said staff is investigating two avenues: if we go with a renewal with the current plan we are hopeful that we can negotiate them down to 25% increase and the second plan is a flexible spending account (FSA) which will drop costs to a 10% increase but staff is hopeful to negotiate a 0% increase and which would be what was budgeted that could be put into employee's account with the remainder going back to the City general revenue for the needs list. 3 Citizens Budget Review Advisory Committee July 19, 2011 Page Four 7:02 pm He noted that the City spends $2M on health insurance and only 30% of the employees use the benefit, if the same is used in the FSA, the unused money could save $40- 50,000 that we can put into an escrow account for future health benefit increases. He said staff is working on the two different plans. Mr. Marshall noted if the $21 M budget is divided by the 22,000 people it provides for less than $1,000 a person, which is commendable. He asked how it compares to other Florida communities. The City Manager said 3.3 mils keeps the City within our means and there has been a breakdown indicating 250 municipalities have levied a tax putting us in the bottom third but he cautioned that if we had fire services, we would have to add 1.1 mil in which would still put us in the bottom half of the other communities. Mr. Marshall asked what precludes the City from hiring part time employees without benefits. The City Manager said there isn't anything but certain services make that unpractical such as the police department and he noted the City is down 25% on the staffing level and still providing quality services. Public Input Mr. Herlihy called for public input and asked that the public address the Chair, five minutes will be given unless the majority of the Committee wants to continue, and they should address the 2012 budget noting the Committee is not involved in personnel matters which are the purview of the City Manager. Keith Srinivasan 1024 Landsdowne Drive, said he has reviewed the budget and finds too many inconsistencies such as the 86% of the special enterprise funds coming from taxes, the most important product is the human beings who have not received merit or cola increases for the last three years. He said law enforcement has to be trained and go into precarious situations but there is middle management law enforcement that do a lot of crime work and make half as much as the City Manager's executive assistant. He said 37 employees are gone but he is paying the same amount of taxes, he asked what the employees were making to see if it adds up; the modus is to cut grass root employees but the most important product is the employee - expertise needed to be a law enforcement officer. He dislikes hearing more than half the general fund goes to the police department when crime is up; said when two employees are cut and the savings is given to the remaining employee this is not a humane way of doing things. Mr. Srinivasan's five minutes were up and the Committee agreed to have him continue. Mr. Srinivasan said the budget needs more review, he would like to see the proof, asked where it says an exempt employee can have three increases, and he was surprised that people aren't asking these things. He said the remaining employees have to take on the work of the 37 employees so shouldn't they receive an increase as well. Mr. Herlihy advised that this was the fifth Budget Review Committee meeting since April and they've been working on this. 4 Citizens Budget Review Advisory Committee July 19, 2011 Page Five Mr. Srinivasan said when he became a US Citizen, he swore to be involved government and the Committee has until September to make changes, address inconsistencies and get proof to make sure it is true MOTION by Mr. Herlihy and SECOND by Ms. Farmer to recommend the rate of 3.3041 on the DR420 form for Council. Result of the roll call: AYES: All NAYS: None Passed 6 -0. Mr. Herlihy asked the Committee if they wanted to have a meeting on the capital improvement budget. Mr. Klenck asked if was going to Council soon. The City Manager said their next meeting is August 16th which will give them time to give a recommendation at Council's August 22nd workshop. Mr. Herlihy asked if he need a motion to recommend the budget to Council. The City Manager said they could do that as well on August 16th. 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