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Home My WebLink About06272011RECRECREATION COMMITTEE MEETING MINUTES JUNE 27, 2011 The Sebastian Parks and Recreation Committee was called to order by the Chairman. Roll Call was taken and the following members were present: Mr. Tenerowicz, Mrs. White, Mr. Sims, Mrs. Webster, Mr. Simpson, Mr. Adams, AE, Mr. Scott, AE Staff members present were Linda Kinchen, Secretary; Al Minner, City Manager, Chris McCarthy, Parks Superintendent APPROVAL OF MINUTES Mr. Ten erowicz made a motion to approve the minutes from the May 23, 2011 meeting. Second by Mr. Sims passed unanimously. Under discussion to approve the Special meeting minutes of 6 -6 -11, Mr. Tenerowicz stated that he did not remember offering two locations to the council for placement of the pavilion. Discussion ensued resulting in a motion to rescind the approval of the minutes for May 23, 2011 by Mr. Tenerowicz, second by Mr. Sims, passed unanimously. Both minutes were then tabled to the next meeting. OLD BUSINESS PAVILLION: A. Parks and Recreation to send a representative Council meeting to discuss B. Alternative locations — Hardee Park or Dog Park — Committee says Hardee C. If cancelled- will cost $6650 or 25% of the contract. Action Item: SE Corner is where the committee wants the pavilion to go — Ask council to reconsider 1) SE corner or 2) NE Corner — Mr. Sims says Hardee is his choice if not the SE corner, Mrs. Webster says Hardee or another park not the NE corner, Mr. Tenerowicz says — Hardee or SE corner, Mr. Simpson says SE or Hardee Park, Mrs. White says SE corner or Hardee Park. In addition to June 6th motion if not in SE Corner — put in Hardee park Motion made by Mrs. White, Second Mr. Tenerowicz passed unanimously. Mr. Sims to be the representative and he will call Mr. Minner the day of the meeting to discuss. Farmers Market, Mr. Minner speaks about councils recommendation — the RFP and no responses. The committee wants it brought up to Council again. Parks and Recreation Minutes June 27, 2011 Page Two Mrs. White asks where the RFP was advertised — Answer Press Journal, Website and at City Hall. She also asks Chris about the man from Cocoa who spoke to the committee and Chris to get his name and call him to see if still interested. Mr. Minner says no don't call him we need to go to council first. All in favor of finding an organizer to handle the Farmers Market if the council approves —A motion to recommend to City Council that they pursue a Farmers Market by RFP for an organizer was made by Mr. Simpson second Mrs. Webster, passed unanimously. CIP Review — Mr. Minner gives a brief review Blueways — 2011 -2012 Creative Playground improvements Canopy Pier Repairs Yacht Club lowering for handicapped accessibility BS SC Equipment building put off to 2012 -2013 July 25th will discuss further and make a recommendation to P & Z Mrs. White has no questions Mr. Sims asks if canopies at the creative playground goes over with the residents can we put some in other parks such as Filbert street Mr. Simpson says Schumann and Filbert would be good Mrs. Webster says infield improvements to the ball fields didn't make the list but would like to see it included Chris says $43,000 Mr. Minner says he will bring a new draft budget on the 25th with new drainage and more canopies. Mrs. Webster says they just put a canopy over the bleacher and it cost $6100. Mr. Tenerowicz asks how we can estimate these projects better so we can stay in budget — Mr. Minner says doesn't want to fluff the numbers because then we get fluff bids Mr. Minner says the budgets are always tight and sometimes goes over — Mr. Tenerowicz says budget over and come in under. Will bring back the CIP on July 25th and then recommend to P and Z for August 4th NEW BUSINESS; Mrs. White wanted to welcome the new member but not here tonight but asks that he gets maps and folder like everyone else. Also says grants from DEP are available and would like someone to check the website periodically to see if the grants are available. Parks and Recreation Minutes June 27th, 2011 Page Three Chris says will watch his emails because they send available monies all the time and Mr. Sims says he will check periodically. Mrs. White feels that a member of the committee should be at each council meeting. July 13th Mr. Sims and Mr. Tenerowicz will attend. — July 27th — Mr. Tenerowicz will attend August 10th Mrs. White August 24th — Mr. Sims PUBLIC INPUT Mrs. Kautenburg asks when the movie in the park will happen that Brevard County still owes us and if not scheduled soon make them pay for the stage. Chris says still on the table trying to schedule Mr. Simpson says maybe try for a back to school thing. Ruth Hunter — Bark Park Representative — Thanks for the water, when are the amenities scheduled to start and what ever happened to their request for a kiosk. Chris says the pathways will be done in house. Mr. Minner says a design for the restrooms will be given to them at the next meeting — She also asks about getting bigger directional signs Mr. Simpson says talk to the local vets and ask them to tell their clients about the dog park. Jim Sunnycalb — The pavilion belongs in Riverview Park SE corner best place — likes the committee sticking to its guns about the location. Says he has had 41,000 hits on the Dog Park website and it will be one of our top parks Says we do not have any handicapped picnic tables in any of the parks and would like to see this taken care of. Mrs. White asks for info on them and is told they are about $800. Pat Riviezzo — President of the Soccer League -Nets over the ball fields and bleachers are the best thing for the residents. Would like to suggest that lights be put on the multi purpose field which would make it beneficial to both soccer and Little League. The City Paid for two baseball fields at the schools and currently they can not be used — this needs to be changed. Mr. Minner says the school district has a facility request form which can be filled out for use of the fields. Mr. Sims says can't use till all school programs are over — says the maintenance crews should be taking care of the fields. The County School board and all clubs should get together for central scheduling. Mr. Minner says will get costs and bring back at the meeting on the 25th. Parks and Recreation meeting minutes Page Four CHAIRMAN'S MATTERS: MEMBER'S MATTERS; Mrs. Webster - None Mr. Sims — Asks about two swings at Hardee Park and says we need toddler swings — Chris says can put up another set of swings. Says at the Splash Pad on the north West Side move a bench under the canopy. Also says can the timer be changed to let the sprinklers stay on longer. 3 work and 2 are capped. Mr. Tenerowicz says the old Walmart would be a good place to acquire but it is in the county. Also Blossom fountain isn't up yet Chris says just got electric will put up shortly. Mr. Simpson — Can we get new swings for the set at Schumann instead of the wood ones a new playground is going in. the Miller Drive property would be good for new soccer fields. Staff: None Next meeting July 25th, 2011 With no other business to come before the Parks and Recreation Committee, Mrs. White declared the meeting adjourned at 7:50 PM. Approved J ly 25th, 2011Regular Meeting. By JoA 71\ hite, Chairman Chai Parks and Recreation Committee �Q smarm! HOME Of MOM E3LN AGENDA TRANSMITTAL Agenda No. Subject: Location of Pavilion In Park Approved for Submittal by: Al Minner, City Manager Department Origin: City Manager Admin Srvc: City Attorney: City Clerk: Date Submitted: 21 JUL 11 Council Date: 27 JUL 11 SUMMARY At the July 13 Regular Meeting, Council directed that the Park/Recreation Committee reconsider an alternate locations for a pavilion. Parks /Recreation is schedule to meet on Monday, July 25th. At the writing of this transmittal a Committee Recommendation is not available. However, attached are depictions of alternate pavilion locations. City staff will discuss these options with the Committee on Monday, July 25th and provide additional information /update for Council on July 27th Locations that are being considered by staff include: ➢ Golf Course — 5th Tee Box > Golf Course — 15th Tee Box > Barber Street Sports Complex > Barber Street Sports Complex ➢ Baber Street Sports Complex — > Baber Street Sports Complex — > Schumann Park — Location #1 ➢ Schumann Park — Location #2 > Easy Street Park > George Street Park — Baseball Field center cluster — Between Concession Stand and Skate Park Creative Playground #1 Creative Playground #2 W W H W N c4 0 0 w a 0 0 t H MM•nOM= 0 0 z 0 0 :ASEBALL FIE x x a BETWEEN CONCESSION STAND AND SKATE 1