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HomeMy WebLinkAbout01252012 Minutes�� ��� a�°� ' HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 25, 2012 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the Regular Meeting to order at 6:30 p.m. 2. Invocation was given by Deacon John Dunlop, St. Luke's Catholic Church. 3. The Pledge of Allegiance was led by Council Member Richard Gillmor. 4. ROLL CALL Citv Council Present: Mayor Jim Hill Vice-Mayor pon Wright Council Member Andrea Coy Council Member Richard H. Gillmor Council Member Bob McPartlan Staff Present: City Manager, AI Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Community Development Director, Joe Griffin Golf Course Director, Greg Gardner Park Supervisor, Chris McCarthy Deputy Police Chief, Greg Witt MIS Systems Analyst, Rob Messersmith 5. AGENDA MODIFICATIONS Modifications and additions require unanimous voted of City Council Members Mayor Hill asked to remove item 8a and Mr. Gillmor asked to add an item to present an award under item 6. There were no objections. 6. PROCLAMATIONS, AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 12.002 A. Certificate to Jerry Klenck for Citizens Budqet Review Advisorv Board Service Mayor Hill read and thanked Mr. Klenck for serving as his appointee to the Board. B. Mr. Gillmor presented a plaque for the Treasure Coast Regional League of Cities to the City Clerk for serving as its secretary in 2011. Regular City Council Meeting January 25, 2012 Page Two C. Brief Announcements Mr. Wright congratulated Lisanne Robinson and everyone involved with the fantastic weekend at the Fine Arts and Music Festival. Ms. Coy agreed it was a phenomenal event and wonderful weekend. Mr. Gillmor invited the public to the Sebastian River Art Club Show to be held at Riverview Park this weekend from 10 a.m. to 4 p.m. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items un/ess a member of City Council so requests; in which event, the item will be removed and acted upon separate/y. If a member of the public wishes to provide input on a consent agenda item, he/she shou/d request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — 1/11/12 Regular Meeting 12.010 B. Approve Resolution No. R-12-03 — New City Public Broadcast Policy (City Clerk Transmittal, R-12-03, Policy) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A NEW "CITY OF SEBASTIAN PUBLIC BROADCAST POLICY", PROVIDING FOR UPGRADES BY STAFF BASED ON NEW TECHNOLOGIES AND PROGRAMMING ABILITY; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH, INCLUDING R-05-09; AND PROVIDING FOR AN EFFECTIVE DATE. 12.011 C. Approve Road Closures & Logistics for March 17, 2012 Pelican Island Wildlife Festival at Riverview Park — Approve Sale of Beer and Wine from Designated Booths from 10 a.m. to 5 p.m. — Approve Closing Sebastian Blvd. from U.S.1 East to Indian River Dr. and Indian River Dr. from Coolidge St. South to South End of South Parking Area 6:00 a.m. to 7:00 p.m. — Approve Restricting One Half of Yacht Club Boat Ramp Depending on Wind Direction from 10 a.m. to 5 p.m. (Parks Transmittal, Letter) 12.012 D. Approve Closing Indian River Dr. from Harrison St. North to Jackson St. on February 19, 2012 - 7:15 a.m. to 8:30 a.m. for Runner's Depot 5K Run Fundraiser for SRHS Rowing Team (Parks Transmittal, Application, Map) 12.013 E. Approve Closing Indian River Dr. from Rear Entrance of Old Walmart Shopping Center North to Jackson St. on March 3, 2012 - 7:15 a.m. to 8:30 a.m. for Runner's Depot 5K Run Fundraiser for VNA Hospice (Parks Transmittal, Application, Map) MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve consent agenda items A-E. Result of the roll call vote: AYES: All NAYS: None Passed 5-0. Regular City Council Meeting January 25, 2012 Page Three 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for Ciry committee member nominations and appointments under this heading. 12.002 A. Citizen Budqet Review Advisorv Board i. Announce Mayor Hill's New Appointee This item was removed during agenda modifications. Other Reports Ms. Coy reported the Senior Steering Committee has hired a company to survey Indian River County seniors on their needs; she would like to gather data for Sebastian to submit to ensure the City will be represented appropriately and proportionately. She asked the Council members to bring ideas on how to survey to the next Council meeting. The Clerk noted there was a senior fair scheduled for next week in the City Chambers but it had been canceled. 9. PUBLIC HEARING 11.152/12.007 A. Resolution No. R-12-04 - Golf Course Rate Revision (City Manaqer Transmittal, Proposed R-12-04) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO FEES AT THE SEBASTIAN MUNICIPAL GOLF COURSE; AUTHORIZING THE CITY MANAGER TO MAKE ADJUSTMENTS UNDER CERTAIN CIRCUMSTANCES; PROVIDING FOR AMORTIZATION OF MEMBERSHIPS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Resolution No. R-12-04. The City Manager said this had been discussed at two previous meetings, the resolution has a clause that earmarks the rate increase to specific capital improvement funds and if approved would be effective February 1 St Walter Landino, member of the Sebastian Golf Course, said the increase was inevitable but down the road the City will have to come up with more play to take care of the new club house, noted there are a lot of City employees that play for a low $5 rate and if they had to pay a cart fee that would generate revenue right away. He distributed a sheet indicating estimated gain. (attached) He also suggested a yearly driving range fee and small clinics to generate revenue. Damien Gilliams said not enough options have been looked at for other revenue streams, the City's reserves should be used for the repairs to keep the Golf Course an attractive selling point for homeowners. Mayor Hill closed the public hearing at 7:03 p.m., complimented staff's research; said it was a quality plan that will save money in the long run since they will not have to borrow money; and it provides for long term capital improvements and maintenance. The City Manager noted the plan doesn't prohibit or discourage debt in the future but the cash accrual provides more leverage for financing. Regular City Council Meeting January 25, 2012 Page Four MOTION by Mr. Gillmor and SECOND by Ms. Coy to approve Resolution No. R-12-04. Ms. Coy said the survey result was not a surprise but was surprised at the employee perk and that might need to be looked at. The City Manager said it did not apply to employee family members; the former City manager authorized the perk; he increased it by a dollar about six years ago; it went to employees, volunteers, board members, and Council members. He said the actual employee round is 2,335 which is about $11,000 a year of employee golf. Ms. Coy suggested the perk or discount be put in writing. Mayor Hill said he has been in the industry for 25 years and it is not uncommon to allow employees to play for free noting City employees make very little money and work hard. Mr. Gillmor said he enjoys the course and it is a nice perk; he was concerned with raising the City's nine hole league which may preclude some employees from playing. Mr. Wright suggested researching what other municipal golf courses are doing. Mr. McPartlan said he wouldn't be opposed to putting something in writing but did not want to increase employees' rates until they received a salary increase. Mayor Hill noted the employee rate is not part of the resolution and could be brought back later by the City Manager. Result of the roll call vote: AYES: All NAYS: None Passed 5-0. 10. UNFINISHED BUSINESS 11.134/12.014 A. Four Chaplains Monument and Walkwav Fundina (Citv Manaqer Transmittal) The City Manager cited the Schulke design in the packet for the memorial and sought direction to begin permitting and bid construction, he recommended using DST funds rather than CDGB grant funds to build the walkway and asked that the second part of their motion include a$20,000 allocation along with a secondary agreement with American Legion or VFW to sell bricks so funds come back to the City or use funds to refund contributors or generate veterans benefits He said the design has been reviewed by the North County Veterans Advisory Group which is made up of the American Legion, VFW, Jewish War Veterans, US Navy Armed Guard and Merchant Marines. Larry Wapnick, President of the Four Chaplains Monument Committee, said a lot of good things have come together just as the chaplains came together in their final hours, he thanked the City Manager for his assistance in bringing everything together. He invited the public to the Four Chaplains Ceremony to be held at St. Sebastian's Catholic Church Sunday, January 29th at 2 p.m. MOTION by Mr. Gillmor and SECOND by Mr. Wright to move staff's approval of the monument and walkway. Regular City Council Meeting January 25, 2012 Page Five Ms. Coy requested a caveat to the motion that Mr. Wapnick provide proof of his 501(c)3 and show the City Manager that the money is in place to build the monument before ground is broken. Mr. Wright and Mr. Gillmor agreed with that caveat to be added to the motion. In response to Mayor Hill, the City Manager explained he could use recreational impact fees if directed by Council but there is a greater surplus of funds in DST and it would delay the project 4-6 weeks and there is an issue to come before them regarding the Schumann Park restrooms that will need to go to the Parks and Recreation Committee. Mayor Hill said to leave as is. Mr. Wright asked the veteran representatives in the audience to give a show of hands if there will be any additional work to be completed or if anything was missed noting this will lock up the DST monies. There was no response. Mr. Wright asked if the secondary portion of the presentation regarding the maintenance agreement was to be assumed to be not approved tonight. The City Manager said that was correct, the motion was to include a fund of $20,000 for the walkway and he will bring back a maintenance agreement, he will bid out the construction and at that time if the contracts are approved, he would move forward with construction. Mr. Wright said sometimes modifications are made and he didn't want to go beyond what was authorized tonight. In response to Ms. Coy, the City Manager said improvements to the speaker system includes laying conduit for additional speakers. The City Clerk recapped the motion was to move forward with the permitting, allocate $20,000 from DST funds for the walkway and to make sure the funding for the veterans' memorial is in place before groundbreaking. Result of the roll call: AYES: All NAYS: None Passed: 5-0 11. PUBLIC INPUT Damien Gilliams thanked Mr. Gillmor for the tour of the Art Center; said employee perks should be in writing and part of the resolution; thanked the City Attorney for the litigation update; and hoped to see Fisherman's Landing Sebastian LLC vs. the City on a future agenda. 12. NEW BUSINESS 12.015 A. First Readinq Ordinance No. 0-12-02 — Police Pension Modification — Public Hearinq to be Scheduled and Advertised Upon Return from Florida Division of Retirement (Citv Manaqer Transmittal, 0-12-02) Regular City Council Meeting January 25, 2012 Page Six AN ORDINANCE AMENDING CHAPTER 58, ARTICLE III OF THE CODE OF ORDINANCES FOR THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ENTITLED "POLICE OFFICERS' RETIREMENT SYSTEM"; IMPLEMENTING PROVISIONS OF THE 2011-2013 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF SEBASTIAN AND THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION; PROVIDING A DECREASE IN THE BENEFIT MULTIPLIER FOR MEMBERS HIRED ON OR AFTER THE EFFECTIVE DATE; PROVIDING AN EFFECTIVE DATE; AND REPEALING ALL ORDINANCES INCONSISTENT HEREWITH. The City Attorney read the title of Ordinance No. 0-12-02. The City Manager said this went in hand with the finro tiers of the PBA bargaining agreement with regard to the retirement benefits. He described the process that an ordinance must be passed, reviewed with an actuary statement by the Police Pension Board, goes to the Florida Division of Retirement, then a second reading officially implements the changes ratified by the PBA and Council. He said the other change was that if property values decreased by 6%, then the next modification would go into effect where existing officers hired prior to Oct 1, 2011 would increase their contribution from 5% to 8% and a repeat of this process would have to happen. He said this does change the City from a chapter plan to a local plan, providing benefits as long as they are collectively negotiated, and it changes how insurance monies are spent, which is more beneficial to the City under the chapter plan; a local plan's monies would have to go to an increase in benefits and have to be collectively negotiated. He cautioned there is pending State legislation that may amend how revenues come to communities. He recommended passing this on first reading, sending it to the Division of Retirement and scheduling it for a second reading upon completion of the review. MOTION by Ms. Coy and SECOND by Mr. Wright to pass Ordinance No. 0-12-02 on first reading, send it to the Division of Retirement and then schedule it for a second reading. Damien Gilliams said it concerned what nearby working for the City. was good to see the City going to the local plan but was communities are doing which may take officers away from Mr. Wright said this was part of the collective bargaining agreement, it was discussed/agreed to and this was the paperwork to complete the process. The City Manager said it was and at that time other communities were surveyed. Result of the roll call vote: Result of the roll call vote: AYES: All NAYS: None Passed 5-0. Regular City Council Meeting January 25, 2012 Page Seven 12.016 B. Discuss Establishinq Annual Informal City Council Workshop for Citv Vision, Goals and Obiectives (Citv Clerk Transmittal) The City Manager said generally goals are reviewed in January but the Charter officers discussed it and thought there could be a change in the process and at the suggestion of Mr. Gillmor, Council could discuss it and staff would follow Council direction. Mr. Gillmor said he was at a bank event where he mentioned to another attendee that if one other Council member were present, one of them would have to leave because of the Sunshine Law so it would be nice to have an informal workshop, enjoy the insight of other Council members and brainstorm goals and visions for the City. Mayor Hill said it should be done before the budget process. Mr. Wright said the idea is excellent and he preferred to have it during a weekday. Mayor Hill was not opposed to a weekday. Ms. Coy said Council sets goals at every meeting, saw potential in a workshop but she would not be available on Monday and Wednesday; and noted it was more important to revise the resolution at a Council meeting. The City Manager said we could find a couple of dates in the next 2-3 weeks, give a report on where the City has been, a recommendation to go forward, adopt a resolution on how to move forward with the process, and have Council deliberations on how to reach goals. Damien Gilliams said this was a good idea and suggested getting the public too and said it is imperative to give the officers goals and objectives so they can be measured. 13. CITY ATTORNEY MATTERS 12.017 A. Litiqation Update (Report) The City Attorney said a list of pending litigation was included in the agenda packet. 14. CITY MANAGER MATTERS The City Manager said since the decision to use CDGB monies for the veterans' walkway has changed; he would try to get the word out through the website and North County Veterans organization that there was $30,000 CDGB monies left for veterans' benefits. He apologized for not including employees in the new golf rate resolution but he did intend to increase the employee rate February 1St; municipal golf benefits are not common; and he will provide a written policy to Council. Mr. Wright cautioned him to be careful that does not become a compensation benefit where it becomes taxable income. 15. CITY CLERK MATTERS The City Clerk commended the Deputy Clerk for embellishing the new City flag on display on the Chamber dais; she also recognized Employee of the Year, Rob Messersmith. Regular City Council Meeting January 25, 2012 Page Eight 16. CITY COUNCIL MATTERS A. Council Member Gillmor — none. B. Council Member McPartlan — none. C. Mayor Hill — none. D. Vice Mayor Wriqht Mr. Wright said he has seen a number of articles in the paper about buying American products and encouraged the City and the public to buy products made in America to bring jobs back to the country. E. Council Member Coy Ms. Coy said the Four Chaplains Ceremony is a beautiful ceremony and invited the public to attend this Sunday at 2 p.m. at St. Sebastian's Church. 17. Being no further business, Mayor Hill adjourned the regular meeting at 8:04 p.m. c�,at the February 8�`', 2012 Regular City Council meeting. �i ill, Mayor - — TT T: � � , �,��,/ --..._. Sally . Maio, MC - City Clerk