Loading...
HomeMy WebLinkAbout03132012BUD�� HOME Of PELICAN ISLAND CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES TUESDAY, MARCH 13, 2012 - 6:00 P.M. City Council Chamber, 1225 Main Street, Sebastian Mr. Ed Herlihy called the meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL: Present: Dionna Farmer William Flaherty Ed Herlihy Harry Marshall Tim Slaven Christine Vicars Gary O'Hara Staff and Council Present: AI Minner, City Manager Debbie Krueger, Administrative Services Director Ken Killgore, Finance Director Donna Cyr, Recording Secretary 4. Introduction of Member Garv O'Hara: Mr. O'Hara introduced himself to the board. 5. Approval of Minutes: January 10, 2012 Regular meeting MOTION by Mr. Marshall and SECOND by Mr. Flaherty to approve the January 10, 2012 minutes as written, motion passed on a unanimous voice vote. 6. Memorandum on Additional Information Requested: Mr. Herlihy read from the memo submitted in the agenda on the additional information that was requested by the board. The three items in question were the one cent gas tax which went before Council and they decided not to go forward with the tax. The second item was that the board had discussed many times to request to FPL to turn off street lights in certain locations for two hours a day to cut costs. An analysis was done by staff and the savings would only be about $422 for five months. The third item requested was the projected savings on the Wind Turbine at the Airport. Mr. Herlihy said the return on investments was about eleven years but in the long run with electricity costs going up it will be a savings. Ms. Vicars asked about the calculation on the FPL street lights. She didn't think the numbers were correct. It appeared that they were only calculated for two hours a month for five months. Ms. Vicars calculations came out to $12,895.56. Ms. Krueger said if the board wanted to proceed with this item it would have to go before Council approval, Budget Advisory Meeting March 13, 2012 Page Two FPL would have to be notified to see if they can even do this and then the Chief of Police would have to weigh the safety issue. Mr. Flaherty said this item should be discussed and the risk vs savings needs to be reviewed. He asked if Chief Morris had been notified and what her feelings were. Ms. Krueger said the Chief had not because she wasn't even sure FPL could turn off the lights. Ms. Krueger will contact FPL to see if it was possible to have the street lights turned off and she will email the response to the board. Mr. Slaven asked how daylight saving would fall into this plan? Ms. Krueger stated that she just took an average of the last five months so the daylight savings time wasn't part of the calculations. Mr. Flaherty asked if staff expected the return on investment on the Wind Turbine to be so long and Mr. Minner said they actually expected it to be worse. Ms. Krueger confirmed to Mr. O'Hara that the calculations for the FPL savings was an average for the last five months. Mr. O'Hara said if that true the total savings for the year would be around $30,000. Mr. Minner explained that the average calculated was for the listed street lights and they would double check their math. 7. Comments bv Citv Manager: There were no comments from the City Manager. 8. Review First Quarterly Reqort — FY 2012: Mr. Killgore gave an explanation of the first quarterly report. The report documents the changes to the budget during the first quarter of the year. This report will go before Council by resolution for their approval. The changes were by approval by the City Manager or by the results of Council actions. Mr. Killgore wanted the board to note that in the Enterprise Funds that the Building Fund went up a little for the first quarter. There were no comments or questions from the board. For the benefit of the public, Mr. Herlihy wanted the public to know that in the first quarter in the General Fund, the total expenditures were 23.7% which means we're below target. The key point in the Enterprise Funds is the Golf Course is just a little over target and the Airport is below target. The Building Fund is higher than projected. Also, Mr. Herlihy wanted the public to know that in the Enterprise Funds they do not use any tax revenue. MOTION by Mr. Flaherty and SECOND by Mr. Slaven to approve the First Quarterly Report as submitted and recommended to Council, motion passed on a unanimous voice vote. 9. Discuss Next Meeting Date (Tuesday, May 15. 2012): There were no comments regarding the next meeting date. Ms. Krueger thanked Ms. Vicars and let the board know her calculations on the FPL numbers were incorrect and the yearly savings were $30,946.00. She will get with our Public Works Dept. and see if it is even feasible to do this. Budget Advisory Meeting March 13, 2012 Page Three Mr. Herlihy reminded the board to go to staff with any questions and to review old budgets. He offered Mr. Minner's power point presentation from last year as a useful tool. Mr. Herlihy exptained that the function of this board is to present budget recommendations to Council regarding the annual budget. He recommended that the members familiarize themselves on how the City raises it's funding and how the City comes up with the property rate or millage rate. 10. Being no further business, Mr. Herlihy adjourned the meeting at 6:24 p.m. �`"\ ' s �.�� � l � f � Ci izen Budget Advisory Board Chairperson Si nature Date