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HomeMy WebLinkAbout05232012 Minutes�� � `� . HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MAY 23, 2012 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Hill called the regular meeting to order at 6:30 p.m. 2. Reverend Grant Foster, Riverside Church gave the invocation. 3. Council Member Coy led the Pledge of Allegiance. 4. ROLL CALL City Council Present: Mayor Jim Hill Vice-Mayor pon Wright Council Member Andrea Coy Council Member Richard H. Gillmor Citv Council Absent: Council Member Bob McPartlan (excused) Staff Present: City Manager, AI Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Ken Killgore Deputy Police Chief, Greg Witt Parks Supervisor, Chris McCarthy MIS Senior Systems Analyst, Barbara Brooke-Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous voted of City Council Members None. 6. PROCLAMATIONS AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 12.073 A. Certificate of Appreciation to Kevin Scott for Parks and Recreation Advisorv Committee Service Mayor Hill read the certificate and presented it to Mr. Scott. Regular City Council Meeting May 23, 2012 Page Two Brief Announcements Mr. Wright encouraged the public to come out May 28th for the Annual Memorial Day Event at Riverview Park at 11:00 a.m. to honor those who have given their lives and those currently serving in the armed forces. Mr. Gillmor thanked everyone that participated in U.S Postal Service food drive last weekend, along with the restaurants that fed the volunteers. Ms. Coy warned the public not to fall for the latest telephone scam where windows technicians call to tell you that your computer is sending signals and they could fix the problem for $200-400; she urged the public to know who is on the other end of the telephone line. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — 5/9/12 Regular Meeting 12.075 B. Approval of Craft Club Annual Show and Rain Dates and Approval of 50% Fee for Use of Riverview Park — 10/6/12, 11/10/12, 12/1/12 & 12/2/12, 1/5/13, 2/2/13, 3/2/13, 4/6/13, and 5/14/13 (Raindates Next Day Except for December) (Parks Transmittal, Permit Application, List of Dates Requested) 12.040 C. Amend FY 2013 Budget Calendar (Administrative Services Transmittal, Revised Calendar) MOTION by Mr. Gillmor and SECOND by Mr. Wright to approve consent agenda items A-C. Result of the roll call vote: AYES: All NAYS: None Passed 4-0 (McPartlan absent) 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee mem6er nominations and appointments under this heading. Mayor Hill reported that he attended the Tourist Development Council meeting earlier in the day where all grant applicants such as the Cultural Council, Heritage Center, Sports Commission and the Chambers of Commerce were awarded funding. 9. PUBLIC HEARING - None 10. UNFINISHED BUSINESS - None 11. PUBLIC INPUT - None 2 Regular City Council Meeting May 23, 2012 Page Three 12. NEW BUSINESS 12.044 A. FY 12 Street Pavina Update (Citv Manaaer Transmittal Pavement Maqs) The City Manager requested feedback on the plan to spend FY12 street paving funds as outlined in his transmittal. Mr. Wright said the streets need work and this follows the identified needs in the transportation road plan. The City Manager said he would bring back a contract with another update in the next six weeks. 12.040 B. Resolution No. R-12-15 - FY 2011/2012 - 2nd Quarter Budaet Amendment (Administrative Services Transmittal, R-12-15, Comparison Actual to Budqet. Capital Proiect Status Reports Schedule of Investments, Accomplishments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Resolution No. R-12-15. The City Manager said the quarterly budget report has been reviewed by the Budget Review Advisory Board who recommended approval. MOTION by Mr. Gillmor and SECOND by Ms. Coy to adopt Resolution No. R-12-15. Result of the roll call vote: AYES: All NAYS: None Passed 4-0 (McPartlan absent) 12.076 C. Florida Leaaue of Cities Annual Conference Matters (Citv Clerk Transmittal, FLC Memo Deleaation Form, Resolution Procedures. Schedule) i. Designate Member of Council - Voting Delegate FLC Annual Conference ii. Consider Any Resolutions (Commemorative, Constitutional, or Federal Issues) Council Wants to Submit to FLC to Be Received By FLC No Later than July 18th The City Clerk said the Florida League of Cities asks us every year to send a delegate to vote on any resolutions. Mayor Hill nominated, and, Council gave their consensus to have Mr. McPartlan serve as the voting delegate. 13. CITY ATTORNEY MATTERS — none. 3 Regular City Council Meeting May 23, 2012 Page Four 6:50 p.m. 14. CITY MANAGER MATTERS The City Manager said the reduction of staff in the Community Development and Building Department has gotten the better of the inspectors during lunch breaks and recommended closing the Building Department from 12 noon to 1:00 p.m. after notices have been posted at City Hall and on the website to invite feedback from the building community who uses the Department's services. He said they would pick an effective date if there was no feedback but if there was a sense that they need to be open or negative feedback, the Department would remain open. Mayor Hill said the request sounded reasonable and described a situation on (furlough) Friday where someone came in to get a garage sale permit, the woman had advertised in the paper but could not get the permit, and he asked how someone could get permit or let the City know they tried to get a permit. The City Manager said if folks are not able to get a permit, the Code Enforcement officers will cut them some slack; and he offered to post the City's telephone number that would switch over to dispatch to alert the Code Enforcement officers a yard sale would take place. In response to Mr. Gillmor, the City Manager said people could download the form from the website but not be able to pay the application fee but receipt of the form ex post facto would be okay. Presidential Streets and Cavcorp Improvement Update The City Manager gave a brief presentation on an issue with the Presidential Street Improvement Project and the planned Cavcorp redesign as referenced in an email dated 5/22/12 to City Council (see email attached to minutes). He recommended moving forward with the Presidential Streets Project and continue to work with the Infrastructure Engineers on the Cavcorp project. Mayor Hill said the wet detention would be good idea as long as they don't lose volleyball courts as they are highly used. Mr. Gillmor asked about piping under Indian River Drive and draining out other side. The City Manager said they have thought about that but they are trying to keep costs down, and keep areas open and green as possible. 7:05 p.m. Mr. Wright asked if SJRWMD would sign off before they moved ahead with the Presidential Streets. The City Manager said with the two projects going on, we have the permit to construct the Presidential Streets with the outflow terminus at the south side of Cleveland to the north of Washington Streets. In response to Mr. Wright, the City Manager said he did not have a permit to close the Mulligan's pipe or Cleveland/Coolidge ditch but those do not affect the Presidential Street project. Mr. Wright said preliminary approval to close the ditch should be received before starting the Cavcorp project. Mr. Wright suggested taking the ditch off the table to reduce the stress on the Cavcorp project. He said taking the straight pipe on Coolidge and turning it reduces water capacity in his mind. 4 Regular City Council Meeting May 23, 2012 Page Five The City Manager said the US 1 water volume is the problem going through Mulligan's pipe. Mr. Wright suggested expanding the pipe to get the proper relief and preserve parking. He also did not want to eliminate the volleyball courts and asked if the pipe at Sebastian Boulevard and Indian River Drive could be expanded. The City Manager said that was under consideration. Following discussion on the matter, it was the consensus of Council to move forward with the Presidential Streets project by eliminating the plan to pipe the ditch on Indian River Drive between Coolidge and Cleveland Streets. The City Manager said he would proceed with the Presidential Streets Project bid and if there where any major changes, he would come back to them. 15. CITY CLERK MATTERS — none. 16. CITY COUNCIL MATTERS A. Council Member Cov 12.043 i. Request to Act as Liaison to NRB - Fertilizer Education Issues Ms. Coy said at the last meeting everyone agreed education would be the number one way inform the public and she volunteered to be the liaison between the Natural Resources Board and the box stores to produce education materials and information. It was Council's consensus to allow Ms. Coy to act as the liaison. Ms. Coy said the American Legion and VFW are getting to end of their rope to accommodate all the Honor Guard services that they do and she asked that veterans from any services join the Legion or VFW to be part of the Honor Guard to help. She asked veterans to call her or the local Legion if they are interested. B. Council Member Gillmor — None. C. Council Member McPartlan — Absent. D. Mavor Hill — None. E. Vice Mayor Wright Mr. Wright said they were each given a copy of the Guy Harvey Magazine today and the Chamber of Commerce's ad was quite an accomplishment as the magazine is distributed all over the country. He commended the Chamber of Commerce's Concert series which has entertained 6,000 visitors and residents during the past year. He thanked the Chamber for their efforts to promote the City of Sebastian. 5 Regular City Council Meeting May 23, 2012 Page Six Mayor Hill said the magazine also included an editorial from Fred Garth who spent a few days in the area and his next few articles will be about his stay in the City of Sebastian to include an article on the featured chef at Capt. Hiram's. 17. Being no further business, Mayor Hill adjourned the regular City Council meeting at 7:20 p. m. Approved the June 13, 2012 Regular City Council meeting. m 1, Mayor A TEST: � � , ` - Sally A. Maio, MC — City Clerk � Page 1 of 1 Jeanette Williams From: Sally Maio Sent: Tuesday, May 22, 2012 4:25 PM To: Jeanette Williams; Donna Cyr Subject: FW: Presidential Streets/CavCorp Project From: Alfred Minner Sent: Tuesday, May 22, 2012 4:04 PM To: council Cc: Sally Maio; Jerry Converse; Joseph Griffin; 'Frank Hickson'; 'Frank Watanabe' Subject: Presidential Streets/CavCorp Project Council Members: I wanted to get you a quick update on a delay we have with the Presidential Streets Project - It also may affect CavCorp design parameters. There are two reasons for the delay. One is a utility conflict. It appears that a North/South sewer main along Indian River Drive (IRD) may be in conflict with a proposed E/W stormwater pipe that is trying to move water off of Cleveland Street. It is our position that the County as-builts are slightly off and that the 10" sewer main is further east. Frank W. is working with County staff to find the exact location of the sewer pipe. We hope that the conflict situation is resolved in the next week or so. The second conflict is a little more complicated. With two projects abutting in the intersection of Coolidge & IRD (Presidential Streets & CavCorp) the Ciry is trying to take the opportunity to fix some long-standing infrastructure issues in the intersection which include: (1) improvements to the Presidential Streets; (2) modifying the open ditch between Cleveland/Coolidge on West side of IRD to an underground ditch; (3) relocating a major stormwater outfall from private property (Mulligan's Restaurant); and, (4) improvements to the CavCorp Lot. At this time, SJRWMD has rejected all of Frank W. proposals to shift this flow north, as this design incorpates too much water and there is not enough space to treat the additional stormwater. Therefore, to accomplish the above mentioned goals, we may have to re-think our strategy and shift flow from the Cleveland/IRD intersection south to the CavCorp area. This will require a need for retention area and may have some affect on CavCorp design. More on this to come. I am currently working to get both engineers together to develop solutions for these issues. If you have any question, please let me know. I hope to get Presidential Street Project out to bid in the next few weeks as we get a better grasp on how to address this situation. AI Minner City Manager City of Sebastian 5/24/2012