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HomeMy WebLinkAbout11082011CanvassingMinutes of the City of Sebastian Canvassing Board Canvas of Remaining Absentee Ballots and Canvass of All Ballots Tuesday, November 8, 2011 — 5 pm 11/8/11 General Election Supervisor of Elections Office 4375 43`d Avenue Vero Beach, FL 32967 Present• City of Sebastian Canvassing Board Members: City Clerk, Sally Maio (Chairperson), City Attorney, Robert Ginsburg, and City Manager, AI Minner. Other Officials Present: Indian River County: Supervisor of Elections, Leslie Swan; Absentee Ballot Coordinator, Marge Diehl, IT Manager, Gary Gordon and other SOE staff members to assist with the Canvas of Remaining Absentee Ballots and Canvass of All Ballots City of Vero Beach Canvassing Board Members City of Fellsmere Canvassing Board Members The Chairperson called the Sebastian Canvassing Board meeting to order at 5 pm. The November 3, 2011 Canvassing Board minutes were approved on motion by Mr. Minner and second by Mr. Ginsburg with a voice vote of 3-0. The Canvassing Board finalized its review of absentee ballots, one unsigned ballot was rejected. Several ballots had to be duplicated after determination of voter intent based on approved criteria and one of those ballots, though counted, had no votes. Recess was called for dinner in the SOE warehouse. The Canvassing Board returned to the tabulating room for vote counts after the close of the polls at 7 pm. Absentee and early votes were tabulated and the #1 unofficial count was completed at 7:17 pm and initialed by each member of the Board (see copy attached). The #2 unofficial count was provided at 7:33 pm and initialed by each member of the Board (see copy attached). The #3 unofficial cumulative total was provided at 8 pm and initialed by each member of the Board (see attached). The Supevisor of Elections advised the Boards that they could wait for review of provisional ballots from the polling places by her staff and a final certification could be completed so they would not have to return on November 10th for provisional review. SOE staff provided six provisional ballots to the Board for review and of the six, two were rejected because they were not Sebastian residents, though they had insisted on voting at the poll, so had been allowed to vote provisional ballots. A review was conducted of the Property Appraiser's site to determine the location of the address and it was outside the limits. The #4 unofficial count was provided and initiated by each member of the Board (see attached), and then the official final total was provided at 9:38 pm which included provisional ballots and it was initialed by the Board. The Board certified the final Certification of Results and seal number 0011858 certification at 9:42 pm. The City Manager drew cards from a hat to pick a precinct and question for the manual audit on November 15th. He drew question 5 and precinct 109. The Canvassing Board Meeting adjourned at 9:50 pm. City of�Sebastian Canvassing Board Sally A. Ma' , MMC City Cler Chairperson � Robert A. Ginsburg 2 �� N N. Z Q � H � W � J � W 0 J Z � W Z W,^ V J na. U Z � � J N Q � V � LL � I 0 N � C � U � � Z � � V � W � � � Q G � Q� W } 0 W Q.' w m � � z z � z � z O U w J W U � 0 z O U � � � Z H � ots O �� �� F� � y Z W� �z ��� ea m C ,(O�. 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N O N � � .0 a d � a y � o :: c`> m > o ci o, � � � � N a� � � � a� v a� � � U � O � J ; c� Y q� o QO �N ti > � o �' E O y � t � m � �Q-�a'� 0 � � � � � aaaa � z zzzz ' � O N Z � F- V w J W J � W Z W C9 J Q a c� z � � J Q z LL J Q U � � O � Z � O V � W � � Z Q G Z O N d � E d > O Z � � 0 F- N > m � E � V F" � � z g a � w 0 a � U LL O W W � N � O N � c �U d a �; m N O a� > a m U � ;� o �� �� o �� � O �/l N >°, m > O �,'� ar�� �, �� �= o w �; o Y� Z a` a z,- z O N N Ol N a � a � M u> � � ui E ati io � c � GENERAL ELECTION November 8, 2011 The undersigned members of the City of Sebastian Canvassing Board do hereby certify that on November 8, 2011, copies of the Official 2011 Municipal Elections results were signed by the City of Sebastian Ca vas ing Board and the results were sealed in a transfer case with Seal # �� ��5� . � Clerk , City Manager �� Robert Ginsburg, City Attorney