HomeMy WebLinkAbout09172012Special AgendaCn Of
SETi,AN
HOME OF PELICAN ISLAND
SEBASTIAN SPECIAL CITY COUNCIL MEETING
BUDGET HEARING
AGENDA
MONDAY, SEPTEMBER 17, 2012 — 5:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. 1ST PUBLIC HEARING AND ADOPTION OF PROPOSED MILLAGE AND TENTATIVE
FY 2012/2013 BUDGET
A. City Manager Announcement of Proposed Millage Rate of 3.7166 Mills Which is 4.26%
Higher Than the Rolled -Back Rate of 3.5646 Mills and Budget Overview
B. Mayor Opens Public Hearing on Proposed Millage and Tentative Budget
pgs 10 -12 C. Adopt Resolution No. R -12 -25 — Proposed Millage Rate for Calendar Year 2012 —
Final Public Hearing and Final Adoption Scheduled for 9/26/12
(Administrative Services Transmittal, R- 12 -25)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A
PROPOSED MILLAGE OF 3.7166 MILLS FOR THE CALENDAR YEAR 2012; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
pgs 13 -20 D. Adopt Resolution No. R -12 -26 — Fiscal Year 2012/2013 Tentative Budget —
(Administrative Services Transmittal, R- 12 -26)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA ADOPTING THE TENTATIVE BUDGETFOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2012 AND ENDING SEPTEMBER 20, 2013; MAKING APPROPRIATIONS FOR THE PAYMENT OF
OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST
PAYMENTS ON THE BONDS AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL
FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUNDS, CAPITAL IMPROVEMENT FUNDS,
GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN
"SCHEDULE "A ", ATTACHED HERTO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO
IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
E. Announce Final Public Hearing on Millage and Budget will be held on
Wednesday, September 26, 2012 at 6:30 pm
5. ADJOURN
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS. All City Council Meetings are Aired Live on Comcast Channel 25.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT
THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48
HOURS IN ADVANCE OF THIS MEETING.
1 of 20
CfIYOF
SW
AS N
NOME OF PELICAN ISLAND
1225 MAIN STREET • SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589 -5330 • FAX (772) 589 -5570
TO: Members of the Sebastia y Council
FROM: Al Minner, City Manag
RE: FY 2013 PROPOSED GET SUMMARY
DATE: Tuesday, September 11, 2012
Please find attached (1) the FY 13 millage and budget transmittal documentation; and, (2) a copy
of the City Manager's Proposed FY 2013 Budget. After much consideration, public review,
deliberation from the Budget Advisory Committee and comment from City Council at the Budget
Workshop, I am recommending that the City Council Adopt the FY 2013 General Fund with a
millage rate increase. This millage proposal will increase the tax rate from $3.3041 mills to
$3.7166 mills and generate approximately $118,000 in new revenue.
The budget process examined three millage rate proposals - (1) the current rate - $3.3041; (2) the
rollback rate $3.5646; and, (3) the tax increase rate of $3.7166. While tax the increase is very
modest it goes a long way to help stabilize the organization by (1) eliminating the forecasted use
of reserve monies; (2) planning for road improvements; and (3) providing for necessary general
services. Further, while the FY 13 Budget programs a tax increase, the $9,675,113 General
Fund is still approximately 3% less than the Adopted FY 12 Budget. Moreover, at approximately
$9.6 million the FY 13 Budget is the lowest it has been since FY 03.
Because this year's budget fully examined costs and shows that Sebastian is successfully doing
more with less, Council still wanted a fuller picture of how a proposed tax increase would affect
commercial properties on average. Attached is a brief report which addresses that request. In
short, by setting the millage rate at $3.7166 mills, commercial property taxes may increase by
approximately $91.32 per unit. The lion share of the commercial tax increase will be absorbed by
Florida Power and Light and Wal -Mart by approximately $6,093 and $4,166 respectively.
As always, if I can provide additional documentation, please feel free to contact me at your
earliest convenience.
2 of 20
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9 of 20
arc OF
S]E y ,TIAN
HOME OF PEUCAN ISLAND
ulty oz aeuastian, r wnua
Subject: Resolution No. R -12 -25
Adoption of Proposed Millage Rate of 3.7166
for Calendar Year 2012.
Approve for �bmittal by:
T / 'i City Manager
Exhibits:
➢ Resolution No. R -12 -25
Agenda No. ( 2-040,
Department Origin:
Administrative Services
Reviewed By: % Y'
City Attorney:
City Clerk:
Date Submitted: September 11, 2012
For Agenda of: September 17, 2012
EXPPENDITURE I AMOUNT BUDGETED: I AP OPRIATION
REQUIRED: N/A N/A REQUIRED: N/A
SUMMARY
In accordance with Florida Statute 200.065 (7)(a)(1.), City Council is required to tentatively adopt a
millage tax rate for calendar year 2012 and for the budget year beginning October 1, 2012 and ending
September 30, 2013 at the first public hearing in which the budget is presented.
The proposed millage tax rate of THREE POINT SEVEN ONE SIX SIX (3.7166) MILLS is 4.26% higher
than the "rolled- back" tax rate of 3.5646 mills and will provide sufficient operating revenue to cover
expenditures proposed for the Fiscal Year 2012/2013 budget.
RECOMMENDED ACTION
Move to adopt Resolution R- 12 -25.
10 of 20
RESOLUTION NO. R -12 -25
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ADOPTING A PROPOSED MILLAGE RATE
OF 3.7166 MILLS FOR THE CALENDAR YEAR 2012; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. MILLAGE RATE LEVY. There is hereby proposed to levy an Ad
Valorem Tax of THREE POINT SEVEN ONE SIX SIX (3.7166) MILLS against all real and
tangible personal property for the calendar year (January 1, 2012 through December 31, 2012)
and the resulting tax revenue is to be appropriated for the General Operating Fund of the City of
Sebastian for the fiscal year beginning October, 1, 2012 and ending September 30, 2013.
Section 2. ROLLED -BACK RATE. The tax rate established in Section 1. is 4.26%
higher than the computed "rolled- back" tax rate of 3.5646 mills.
Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith
are hereby repealed.
Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon
its adoption.
The foregoing Resolution was moved for adoption by Councilmember . The
motion was seconded by Councilmember and, upon being put into a vote,
the vote was as follows:
Mayor Jim Hill
Vice -Mayor Don Wright
Councilmember Andrea B. Coy
Councilmember Richard Gillmor
Councilmember Bob McPartlan
11 of 20
The Mayor thereupon declared this Resolution duly passed and adopted this 17th day of
September 2012.
ATTEST:
Sally A. Maio, MMC City Clerk
CITY OF SEBASTIAN, FLORIDA
Jim Hill, Mayor
Approved as to form and legality for the
reliance by the City of Sebastian only:
Robert Ginsburg, City Attorney
12 of 20
Nm OF
SEBASTKN
HOME OF PEUCAN ISLAND
Citv of Sebastian, Florida
Subject: Resolution R -12 -26
Agenda No. (Z , &q 0
Adoption of a Tentative Budget for Fiscal
Year 2012/2013
Appro ed fo 777 mittal by:
Department Origin:
Administrative Services
Reviewed By: "' l
City Attorney:
City Clerk:
City Manager
Date Submitted: September 11, 2012
For Agenda of: September 17, 2012
Exhibits:
• Resolution R -12 -26 and Schedule "A"
EXPENDITURE
AMOUNT BUDGETED:
APPROPRIATION
REQUIRED: N/A
N/A
REQUIRED: N/A
SUMMARY
In accordance with Florida Statute 200.065, a tentative budget for fiscal year 2012/2013, beginning
October 1, 2012 and ending September 30, 2013, has been submitted to the City Council for review.
A Budget Workshop was held on August 20, 2012 for the purpose of providing City Council
deliberations on the budget and public input. The budget is balanced and a complete copy
incorporating all the adjustments to date has been placed on the City website. Schedule "A" of the
Resolution summarizes the tentative budget. The required public hearing and adoption of the final
millage and budget is scheduled for the regular City Council meeting on September 26, 2012.
RECOMMENDED ACTION
Move to adopt Resolution R- 12 -26.
13 of 20
RESOLUTION NO. R -12 -26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE
TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013; MAKING
APPROPRIATIONS FOR THE PAYMENT OF OPERATING
EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL
AND INTEREST PAYMENTS ON THE BONDS AND OTHER
INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND,
SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL
IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND,
AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN
SCHEDULE "A", ATTACHED HERETO, ESTABLISHING
AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE
BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a Proposed Budget for the City of
Sebastian for the fiscal year beginning October 1, 2012, and ending September 30, 2013;
and
WHEREAS, on September 17, 2012, the City Council conducted Public Hearings on
the Tentative Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. The City Manager's Tentative Budget is hereby adopted for the Fiscal Year
beginning October 1, 2012 and ending September 30, 2013, subject to final hearing on
September 26, 2012.
Section 2. The amounts shown on the attached Schedule "A" is appropriated out of the
Treasury of the City, including any revenues accruing to the City available for purposes of
the City's budgetary accounts.
Section 3. The City Manager shall be authorized and directed to proceed with the
implementation of the service programs and projects provided for in the budget. Such
implementation is to be consistent with the provisions of the City Code of Ordinances and
policies established by the City Council.
Section 4. The City Manager shall be authorized to make budget adjustments within
budgetary accounts, as he deems appropriate. He shall be further authorized to make
budget adjustments between budgetary accounts when necessary to implement programs,
projects, and expenditures authorized by the City Council. All other budgetary adjustments
will require prior approval by the City Council.
14 of 20
Section 5. If any clause, section, or other parts of this Resolution shall be held by any
Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or
invalid part shall be considered as eliminated and shall in no way affect the validity of the
other provisions of this Resolution.
Section 6. All Resolutions or parts of Resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
Section 7. This Resolution shall become effective upon passage.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put
into a vote, the vote was as follows:
Mayor Jim Hill
Vice -Mayor Don Wright
Councilmember Andrea B. Coy
Councilmember Richard Gillmor
Councilmember Bob McPartlan
The Mayor thereupon declared this Resolution duly passed and adopted this 17th day of
September, 2012.
LOIN
ATTEST:
Sally A. Maio, MMC City Clerk
CITY OF SEBASTIAN, FLORIDA
Jim Hill, Mayor
Approved as to form and legality for the
reliance by the City of Sebastian only:
Robert Ginsburg, City Attomey
15 of 20
ATTACHMENT TO RESOLUTION R -12 -26
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2012/2013
1 16 of 20
GENERAL FUND
REVENUES:
001501
Taxes and franchise fees
$
6,466,854
001501
Licenses and permits
28,950
001501
Intergovernmental
1,919,700
001501
Charges for services
373,347
001501
Fines and forfeits
70,500
001501
Miscellaneous
250,363
001501
Transfers in
565,399
Total Revenues
$
9,675,113
EXPENDITURES:
010001
City Council
$
51,717
010005
City Manager
233,387
010009
City Clerk
283,667
010010
City Attorney
102,360
010020
Administrative Services
478,561
010021
Management Information System
163,290
010041
Police Administration
604,915
010043
Police Operations
2,253,825
010047
Police Detective Division
678,740
010049
Police Dispatch Unit
497,327
010045
Code Enforcement Division
164,399
010052
Roads and Maintenance
770,420
010053
Stormwater Utility
903,979
010054
Fleet Management
206,766
010056
Facilities Maintenance
315,317
010057
Parks and Recreation
914,728
010059
Cemetery
117,254
010080
Planning and Zoning
242,980
010099
Non - departmental
691,481
Total Expenditures
$
9,675,113
1 16 of 20
ATTACHMENT TO RESOLUTION R -12 -26
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2012/2013
SPECIAL REVENUE FUNDS
2 17 of 20
LOCAL OPTION GAS TAX FUND
120010
REVENUES
Taxes
$
560,000
Miscellaneous
11,104
Total Revenues
$
571,104
120051
EXPENDITURES
Operating
$
208,000
Debt service
243,076
Grants and Aids
-
Transfers out
100,000
Unappropriated
20,028
Total Expenditures
$
571,104
DISCRETIONARY SALES TAX FUND
130010
REVENUES
Taxes
$
2,414,900
Miscellaneous
21,975
Appropriation from prior year
183,746
Total Revenues
$
2,620,621
130051
EXPENDITURES
Transfers out
$
2,620,621
Total Expenditures
$
2,620,621
RECREATION IMPACT FEE FUND
160010
REVENUES
Impact fee
$
38,350
Miscellaneous
3,185
Restricted cash balance carryforward
288,465
Total Revenues
$
330,000
160051
EXPENDITURES
Transfers out
$
330,000
Total Expenditures
$
330,000
STORMWATER UTILITY FUND
163010
REVENUES
Stormwater utility fee
$
1,001,000
Miscellaneous
5,957
Restricted cash balance carryforward
47,551
Total Revenues
$
1,054,508
163051
EXPENDITURES
Operating
$
45,100
Transfers out
1,009,408
Total Expenditures
$
1,054,508
2 17 of 20
ATTACHMENT TO RESOLUTION R -12 -26
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2012/2013
SPECIAL REVENUE FUNDS - CONTINUED
LAW ENFORCEMENT FORFEITURE FUND
190010 REVENUES
Fines and forfeits $ 8,000
Miscellaneous 2,125
Total Revenues $ 10,125
190051 EXPENDITURES
Operating
$
-
Unappropriated
230010
10,125
Total Expenditures
$
10,125
COMMUNITY REDEVELOPMENT AGENCY FUND
$
22,365
163010 REVENUES
Transfers in
Tax Increment - Sebastian
$
144,489
Tax Increment - Indian River County
1,137
120,320
Miscellaneous
$
3,064
Restricted cash balance carryforward
EXPENDITURES
192,167
Total Revenues
$
460,040
163051 EXPENDITURES
300
Operating
$
130,040
Grants and Aids
Total Expenditures
20,000
Transfers out
310,000
Total Expenditures
$
460,040
DEBT SERVICE FUNDS
DISCRETIONARY SALES SURTAX REVENUE BONDS
230010
REVENUES
Miscellaneous
$
22,365
Transfers in
994,621
Restricted cash balance carryforward
1,137
Total Revenues
$
1,018,123
230051
EXPENDITURES
Operating
$
300
Debt service
1,017,823
Total Expenditures
$
1,018,123
STORMWATER UTILITY REVENUE BONDS
263010
REVENUES
Miscellaneous
$
1,056
Transfers in
439,408
Total Revenues
$
440,464
263051
EXPENDITURES
Operating
$
1,000
Debt service
438,048
Unappropriated
1,416
Total Expenditures
$
440,464
3
18 of 20
ATTACHMENT TO RESOLUTION R -12 -26
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2012/2013
CAPITAL PROJECTS FUNDS
REVENUES
Transfer from General Fund
$
12,888
Transfer from Discretionary Sales Tax fund
1,626,000
Transfer from Local Option Gas Tax fund
100,000
Transfer from Recreation Impact Fee Fund
330,000
Transfer from Riverfront CRA Fund
250,000
Transfer from Stormwater Fund
70,000
Grants
4,243,000
Total Revenues
$
6,631,888
EXPENDITURES
Transportation
$
4,730,888
Recreation facilities projects
330,000
Stormwater Improvements /Physical Environment
730,000
Public Safety
56,000
Economic Environment
750,000
General Government
35,000
Total Expenditures
$
6,631,888
ENTERPRISE FUNDS
GOLF COURSE FUND
410010 REVENUES:
Charges for services $ 1,392,635
Miscellaneous revenues 7,600
Total Revenues $ 1,400,235
EXPENSES:
GOLF COURSE ADMINISTRATION
410110 Personal services $ 218,529
Operating expenses 340,652
Transfer to Golf Course Capital Fund 65,000
Contingency 21,095
Total Administration $ 645,276
GOLF COURSE GREEN DIVISION
410120 Operating expenses $ 612,685
Total Golf Course Green Division $ 612,685
GOLF COURSE CARTS DIVISION
410130 Personal services $ 77,089
Operating expenses 65,185
Total Golf Course Carts Division $ 142,274
Total Golf Course Expenses $ 1,400,235
4 19 of 20
ATTACHMENT TO RESOLUTION R -12 -26
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2012/2013
AIRPORT FUND
450010 REVENUES
Charges for services
Miscellaneous revenues
Restricted cash balance carryforward
Total Revenues
450110 EXPENSES:
Personal services
Operating expenses
Debt service
Capital
Total Expenses
BUILDING DEPARTMENT
480010 REVENUES
Charges for services
Miscellaneous revenues
Total Revenues
480110 EXPENSES:
Personal services
Operating expenses
Unappropriated
Total Expenses
TOTAL BUDGET SUMMARY
GENERAL FUND
SPECIAL REVENUE FUNDS
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
ENTERPRISE FUNDS
TOTAL BUDGET FOR ALL FUNDS
$ 430,319
8,000
7,309
$ 445,628
$ 176,456
232,597
16,575
$ 425,628
$ 417,950
3,600
$ 421,550
$ 319,884
91,116
10,550
$ 421,550
$ 9,675,113
5,046,398
1,458,587
6,631,888
2,247,413
$ 25,059,399
5 20 of 20