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HomeMy WebLinkAbout09262012 Agenda1 of 183 2 of 183 3 of 183 4 of 183 5 of 183 6 of 183 7 of 183 8 of 183 9 of 183 SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, SEPTEMBER 12, 2012 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the regular meeting to order at 6:30 p.m. 2. Pastor Seth Goldsmith of the Coastal Community Church gave the invocation. 3. Council Member McPartlan led the Pledge of Allegiance. 4. ROLL CALL City Council Present: Mayor Jim Hill Vice-Mayor Don Wright Council Member Andrea Coy Council Member Richard H. Gillmor Council Member Bob McPartlan Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Community Development Director, Joseph Griffin Senior Planner, Jan King Police Chief, Michelle Morris MIS Senior Systems Analyst, Barbara Brooke-Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous voted of City Council Members Ms. Coy, on behalf of staff, requested to add Resolution No. R-12-27 – FAA Grant Agreement to the agenda. There were no objections from Council and it was added as item 10.A. Unfinished Business. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 12.111 A. Proclamation - Constitution Week - September 17-23, 2012 – Accepted by Holly Hamilton, Daughters of the American Revolution Mayor Hill read the proclamation; however, Ms. Hamilton was not in attendance and will be provided with the proclamation. B. Certificate of Appreciation to Bonnie Heck – Construction Board Service Mayor Hill read the certificate and it will be mailed to Ms. Heck. 10 of 183 Regular City Council Meeting September 12, 2012 Page Two C. Brief Announcements Ms. Coy cautioned citizens to be aware of solicitors at the box stores collecting donations for the military by people who may or may not be affiliated with the military. She said the VSA is collecting donations and they keep 30% of what goes into the jug, are under investigation by the Federal Government and the owner makes $300,000 a year. She said if anyone sees anyone who they question they should speak to the store managers about it rather than confront them directly. Ms. Coy said the Senior Center is open, they are looking for gently used books, board games, cards, and jig saw puzzles, and they can be dropped off at City Hall or the new Senior Center from 12-4. She said the Seniors will attend the September 26th meeting at which there will be a full update presentation, and noted the Grand Opening will take place on September 28th from 4 pm to 6 pm and invitations were going out tomorrow. Mayor Hill said Pastor Goldsmith had made reference to a family block party scheduled for Riverview Park by the Coastal Community Church and noted it would take place on Saturday, Sept. 15 and noted he and the City Manager and Mr. McPartlan will be in the dunk tank for the event. Mayor Hill also announced the National Night Out Event in Riverview Park on Tuesday, Oct. 2 from 5-7:30 pm, which helps to strengthen the relationship between Law Enforcement and the community. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes – 8/20/12 Budget Workshop B. Approval of Minutes – 8/22/12 Regular Meeting 12.051 C. Request from Sebastian Property Owners Association for Candidate Forum in Accordance with City Broadcast Policy on 10/25/12 from 7 pm to 9 pm (City Clerk Transmittal) 12.113 D. Approve Community Center Request for Alcoholic Beverages – Baby Shower DOB Verified – 9/15/12 - 3 pm to 7 pm (Parks Transmittal, Rental Permit Application, Receipt) MOTION by Mr. Wright and SECOND by Mr. Gillmor to approve consent agenda items A-D. Result of Roll Call: Ayes: All Nays: None Passed 5-0 11 of 183 Regular City Council Meeting September 12, 2012 Page Three 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. None. 9. PUBLIC HEARING 12.114 A. First Reading and First of Two Public Hearings - Ordinance O-12-10 – Amending LDC – Amending Various Permitted and Conditional Uses in Zoning Districts – 2nd Public Hearing October 10, 2012 (Community Development Transmittal, O-12-10) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE LAND DEVELOPMENT CODE, ARTICLE V ZONING DISTRICT REGULATIONS, REGARDING VARIOUS PERMITTED AND CONDITIONAL USES, AS WELL AS ARTICLE VI, CONDITIONAL USE CRITERIA; PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE. (PJ Ad 8/28/12 & 9/4/12) The City Attorney read the title of Ordinance No. O-12-10. Mayor Hill opened the public hearing at 6:47 p.m. There was no public input. Following a lengthy discussion on removal of medical facilities from CWR zoning and other conditional use and permitted uses and after hearing definitions from the Planner, Council concluded they would leave the recommended changes in the Ordinance as presented. The City Attorney announced there would be a second public hearing on October 10, 2012. MOTION by Ms. Coy and SECOND by Mr. Gillmor to pass on first reading Ordinance No. O-12-10. Result of the roll call vote: AYES: All NAYS: None. Passed 5-0. 10. UNFINISHED BUSINESS Added 12.084 A. Resolution No. R-12-27 – FAA Grant Agreement No. 3-12-0145-006-2012 (Community Development Transmittal, R-12-27, Grant) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A U.S. DEPARTMENT OF TRANSPORTATION FAA GRANT AGREEMENT TO PROVIDE FUNDING FOR RUNWAY IMPROVEMENTS AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. The City Attorney read the title of Resolution No. R-12-27. The City Manager said the grant is a follow up to a previous awarded FDOT grant to improve the runways and recommended approval. MOTION by Mr. Gillmor and SECOND by Mr. Wright to approve Resolution No. R-12-27. 12 of 183 Regular City Council Meeting September 12, 2012 Page Four There was no public input. Result of the roll call vote: AYES: All NAYS: None. Passed 5-0. 11. PUBLIC INPUT Ben Hocker, Sebastian, said he recently watched a couple of the previous meetings on the internet and noticed there will be sewer systems installations along with road construction and asked if sewer connections are needed, could they be installed while the road is dug up. He also mentioned that he has never seen a disaster in the Cavcorp property during his five year residency and suggested putting off the parking project until the economy improves. The City Manager said he would look into what utilities are needed along U.S.1. 12. NEW BUSINESS 12.056 A. Davis Street Sewer Project – Interlocal Agreement Between Indian River County and City of Sebastian (Community Development Transmittal, Agreement) The City Manager said the agreement was drafted by the County and lays out the parameters of the project, including authorizing $150K match. MOTION by Mr. Gillmor and SECOND by Ms. Coy to approve the interlocal agreement for the Davis Street project. Mr. Wright noted a “whereas clause” on page one conflicts with paragraph b. on page 58. The City Manager offered to remove the whereas clause it is the City’s intent to reimburse the County for the project, not to do the connection. Mr. Gillmor and Ms. Coy agreed to amend their motion. Result of the roll call vote: AYES: All NAYS: None. Passed 5-0 as amended. 12.115 B. Resolution No. R-12-24 – FDOT Joint Participation Agreement (JPA) Equipment Grant No. 423987-1-94-01 in the Amount of $160,000 – City Match $40,000 from Stormwater Funds Upon CIP Approval (Community Development Transmittal, R-12-24, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH THE FDOT TO PROVIDE FUNDING FOR THE ACQUISITION OF MAINTENANCE EQUIPMENT AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 13 of 183 Regular City Council Meeting September 12, 2012 Page Five The City Attorney read the title of Resolution No. R-12-24. The City Manager said the grant would be used to purchase equipment. MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve Resolution No. R-12-24. In response to Tina Cafro, Bayfront Terrace, the City Manager said the purchase would be a loader excavator with a chopping attachment. In response to John Tenerowicz, South Wimbrow, who asked if this would interfere with the quarter round he is scheduled to receive for his side yard, Mayor Hill replied it was a separate issue and asked him to bring his concerns to the City Manager. Result of the roll call vote: AYES: All NAYS: None. Passed 5-0. 13. CITY ATTORNEY MATTERS 12.017 A. Litigation Update Report (City Attorney Report) The City Attorney noted only one case is in litigation and it will be delayed because the plaintiff plans to add another defendant and the rest are claim letters received by the City. 14. CITY MANAGER MATTERS The City Manager reported to Ms. Coy that he re-set her meeting with Karen Deigl, Executive Director, Senior Resource Association for Monday, September 17, 2012 at 10:00 am to visit the new Senior Activity Center. He noted that Ms. Coy requested him to look into a phone, cable and internet connection and the best package staff has found is a phone, direct TV connection, and internet access for $150 installation and $100 a month. Mayor Hill pointed out the City Hall building does not have wireless internet and the City Manager responded a different kind of set up would be required to provide service. Ms. Coy said she planned to seek donated services from the Florida League of Cities and Comcast. 15. CITY CLERK MATTERS The City Clerk reported that qualifying period has closed for the November 6th election, the four candidates are Jerome Adams, Damien Gilliams, Jim Hill and Tim Slaven; and candidate forums will be broadcast live from the Council Chambers on October 23 and 25 from 7 to 9 p.m. 16. CITY COUNCIL MATTERS A. Council Member Gillmor – none. 14 of 183 Regular City Council Meeting September 12, 2012 Page Six B. Council Member McPartlan Mr. McPartlan encouraged the public to participate in the Safe Space Domestic Violence Shelter “Walk a Mile in Her Shoes” fundraiser at the Indian River Medical Center on October 27, 2012 noting participants must register with $50 two weeks prior so they can have the right shoe size. Mr. McPartlan noted a lot of seniors are eligible for food stamps and if the internet is installed at the Senior Center, he would continue his dialogue with an Florida Department of Children and Family ACCESS official to partner in setting up an application site at the Center. C. Mayor Hill – none. D. Vice Mayor Wright Mr. Wright said has been reading about the Cavcorp project in the newspaper and he compared the success of the Main Street project with their initial discussion and goals of the Cavcorp project. He said a lot of his concerns have been highlighted in the recent public workshop noting if they are not improving the usefulness and appearance of the property he questions whether they should move ahead. Mr. Gillmor agreed, and said definite markings for boats and cars parking make a difference. E. Council Member Coy 12.024 i. Update Report on Senior Center of Sebastian (no backup) Ms. Coy announced the soft opening of the Senior Center happened last Tuesday and invited the public to the grand opening on Friday, September 28, 2012 from 4-6 p.m. She said they are still accepting cash donations, checks, at City Hall or she will pick up by calling 388-0961. She requested a presentation by the Board of Directors be added to the next agenda to give everyone a big thank you for making this happen within 60 days of conception. 17. Being no further business, Mayor Hill adjourned the regular meeting at 7:45 p.m. Approved at the September 26, 2012 Regular City Council meeting. ________________________ Jim Hill, Mayor ATTEST: _________________________ Sally A. Maio, MMC – City Clerk 15 of 183 SEBASTIAN SPECIAL CITY COUNCIL MEETING BUDGET HEARING MINUTES MONDAY, SEPTEMBER 17, 2012 - 5:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the Special Meeting to order at 5:30 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Jim Hill Vice-Mayor Don Wright Council Member Andrea Coy Council Member Richard H. Gillmor Council Member Bob McPartlan Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Finance Director, Ken Killgore Police Chief, Michelle Morris MIS Senior Systems Analyst, Barbara Brooke-Reese 4. 1ST PUBLIC HEARING AND ADOPTION OF PROPOSED MILLAGE AND TENTATIVE FY 2012/2013 BUDGET The City Attorney advised Council of the process to follow in accordance with Florida Statutes Chapter 200, and read the titles to Resolution R-12-25 proposed millage and R-12-26 tentative FY 12/13 budget. A. City Manager Announcement of Proposed Millage Rate of 3.7166 Mills Which is 4.26% Higher Than the Rolled-Back Rate of 3.5646 and Budget Overview The City Manager announced the proposed millage rate of 3.7166 mills which is 4.26% higher than the rolled back rate of 3.5646, stated the proposed millage would provide a balanced budget without use of reserve funds. He then gave a brief budget Power Point presentation (see attached) which demonstrated a decrease of 20% in the General Fund over a four year period. Mayor Hill asked for clarification that this shows a $250,000 decrease in spending and the City Manager confirmed. In response to Mr. Gillmor, the City Manager said though the budget proposes a tax increase, total general fund revenues are down due to a decrease in utility taxes and franchise fees. 16 of 183 2 City Council Budget Hearing September 17, 2012 Page Two The City Manager continued his presentation in response to Council’s previous request to see the effect on businesses with the increase of the millage rate. He exhibited charts showing: Total Assessed Value History, Assessed Value by Land Use Category, Assessed Value by Land Use Composition, Average Tax Increase For Selected Land Use Categories, Estimated Tax Increase For Largest Property Assessments, and Percent Of Tax Increase for Land Use Composition. B. Mayor Opens Public Hearing on Proposed Millage and Tentative Budget Mayor Hill opened the floor for public input at 5:50 pm, however, no one in attendance spoke on the budget. C. Adopt Resolution No. R-12-25 – Proposed Millage Rate for Calendar Year 2012 – Final Public Hearing and Final Adoption Scheduled for 9/26/12 (Administrative Services Transmittal, R-12-25) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A PROPOSED MILLAGE OF 3.7166 MILLS FOR THE CALENDAR YEAR 2012; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Mr. Gillmor and SECOND by Mr. Wright to approve Resolution No. R-12-25. Mayor Hill thanked the Budget Committee and said this budget makes sense since we have lost revenues and citizens expect a certain level of service and even with budget cuts in the last several years we have cut spending by $250,000 and that is good government. Mr. Wright said there are several CIP allocations in the budget, however, he specifically noted that the CavCorp and Working Waterfront projects are not final until Council approves project parameters. The Finance Director clarified that the bond debt numbers were different because the debt service for the refunding for paving is paid directly from the gas tax fund. Mr. Wright pointed out a typo on page 150 which lists duplicate projects for BSSC restrooms. The City Manager said one should be at the football field and one at the baseball fields. In response to Mr. Gillmor, the City Manager said the Building Department is $229 in the black. Ms. Coy said she was happy with what we were able to do and cut the budget again. Mr. McPartlan said we are doing the best we can, are living within our means and the level of service is outstanding. Result of Roll Call: Ayes: All Nays: None Passed 5-0 17 of 183 3 City Council Budget Hearing September 17, 2012 Page Three D. Adopt Resolution No. R-12-26 – Fiscal Year 2012/2013 Tentative Budget (Administrative Services Transmittal, R-12-26) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY; FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 20, 2013; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINICIPAL AND INTEREST PAYMENTS ON THE BONDS AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY’S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUNDS, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN “SCHEDULE A”, ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Mr. Wright and SECOND by Ms. Coy to approve Resolution No. R-12-26. Result of Roll Call: Ayes: All Nays: None Passed 5-0 E. Announce Final Public Hearing on Millage and Budget will be held on Wednesday, September 26, 2012 at 6:30 p.m. The City Attorney announced the next hearing on September 26, 2012 at 6:30 pm. 5. Being no further business, Mayor Hill adjourned the Special Meeting at 6 pm. Approved at the September 26, 2012 Regular City Council meeting. ________________________ Jim Hill, Mayor ATTEST: _________________________ Sally A. 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