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SEBASTIAN SPECIAL CITY COUNCIL MEETING
BUDGET HEARING
MINUTES
MONDAY, SEPTEMBER 17, 2012 - 5:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor Hill called the Special Meeting to order at 5:30 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
City Council Present:
Mayor Jim Hill
Vice-Mayor pon Wright
Council Member Andrea Coy
Council Member Richard H. Gillmor
Council Member Bob McPartlan
Staff Present:
City Manager, AI Minner
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Finance Director, Ken Killgore
Police Chief, Michelle Morris
MIS Senior Systems Analyst, Barbara Brooke-Reese
4. 1ST PUBLIC HEARING AND ADOPTION OF PROPOSED MILLAGE AND TENTATIVE
FY 2012/2013 BUDGET
The City Attorney advised Council of the process to follow in accordance with Florida
Statutes Chapter 200, and read the titles to Resolution R-12-25 proposed millage and
R-12-26 tentative FY 12/13 budget.
A. City Manager Announcement of Proposed Millaqe Rate of 3.7166 Mills Which is
4.26% Higher Than the Rolled-Back Rate of 3.5646 and Budaet Overview
The City Manager announced the proposed millage rate of 3.7166 mills which is 4.26%
higher than the rolled back rate of 3.5646, stated the proposed millage would provide a
balanced budget without use of reserve funds. He then gave a brief budget Power Point
presentation (see attached) which demonstrated a decrease of 20% in the General Fund
over a four year period. Mayor Hill asked for clarification that this shows a$250,000
decrease in spending and the City Manager confirmed. In response to Mr. Gillmor, the
City Manager said though the budget proposes a tax increase, total general fund
revenues are down due to a decrease in utility taxes and franchise fees.
City Council Budget Hearing
September 17, 2012
Page Two
The City Manager continued his presentation in response to Council's previous request
to see the effect on businesses with the increase of the millage rate. He exhibited charts
showing: Total Assessed Value History, Assessed Value by Land Use Category,
Assessed Value by Land Use Composition, Average Tax Increase For Selected Land
Use Categories, Estimated Tax Increase For Largest Property Assessments, and
Percent Of Tax Increase for Land Use Composition.
B. Mavor Opens Public Hearinq on Proposed Millage and Tentative Budget
Mayor Hill opened the floor for public input at 5:50 pm, however, no one in attendance
spoke on the budget.
C. Adopt Resolution No. R-12-25 — Proposed Millaqe Rate for Calendar Year 2012
— Final Public Hearinq and Final Adoption Scheduled for 9/26/12 (Administrative
Services Transmittal, R-12-25)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
ADOPTING A PROPOSED MILLAGE OF 3.7166 MILLS FOR THE CALENDAR YEAR 2012;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Mr. Gillmor and SECOND by Mr. Wright to approve Resolution No. R-12-25.
Mayor Hill thanked the Budget Committee and said this budget makes sense since we
have lost revenues and citizens expect a certain level of service and even with budget
cuts in the last several years we have cut spending by $250,000 and that is good
government.
Mr. Wright said there are several CIP allocations in the budget, however, he specifically
noted that the CavCorp and Working Waterfront projects are not final until Council
approves project parameters.
The Finance Director clarified that the bond debt numbers were different because the
debt service for the refunding for paving is paid directly from the gas tax fund.
Mr. Wright pointed out a typo on page 150 which lists duplicate projects for BSSC
restrooms. The City Manager said one should be at the football field and one at the
baseball fields.
In response to Mr. Gillmor, the City Manager said the Building Department is $229 in the
black.
Ms. Coy said she was happy with what we were able to do and cut the budget again.
Mr. McPartlan said we are doing the best we can, are living within our means and the
level of service is outstanding.
Result of Roll Call:
Ayes: All
Nays: None
Passed 5-0
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City Council Budget Hearing
September 17, 2012
Page Three
D. Adopt Resolution No. R-12-26 — Fiscal Year 2012/2013 Tentative Budget
(Administrative Services Transmittal, R-12-26)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY; FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 20, 2013; MAKING
APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES,
AND FOR THE PRINICIPAL AND INTEREST PAYMENTS ON THE BONDS AND OTHER
INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS,
DEBT SERVICE FUNDS, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT
FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN "SCHEDULE A",
ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT
THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Mr. Wright and SECOND by Ms. Coy to approve Resolution No. R-12-26
Result of Roll Call:
Ayes: All
Nays: None
Passed 5-0
E. Announce Final Public Hearinq on Millage and Budget will be held on
Wednesday, September 26, 2012 at 6:30 p.m.
The City Attorney announced the next hearing on September 26, 2012 at 6:30 pm.
5. Being no further business, Mayor Hill adjourned the Special Meeting at 6 pm.
September 26, 2012 Regu/ar City Council meeting.
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Sally A. Maio, NJA'AC `=� City Clerk