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HomeMy WebLinkAbout11142012 Agenda1 of 86 2 of 86 3 of 86 4 of 86 5 of 86 6 of 86 7 of 86 SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, OCTOBER 24, 2012 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the regular meeting to order at 6:30 p.m. 2. Rev. Ian Crawshaw of the Fellsmere Community Church gave the invocation. 3. Council Member Gillmor led the Pledge of Allegiance along with Boy Scout Troop 595. 4. ROLL CALL City Council Present: Mayor Jim Hill Vice-Mayor Don Wright Council Member Andrea Coy Council Member Richard H. Gillmor Council Member Bob McPartlan Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Community Development Director, Joseph Griffin Administrative Services Director, Deb Krueger Finance Director, Ken Killgore Golf Course Director, Greg Gardner Deputy Police Chief, Greg Witt Parks Supervisor, Chris McCarthy MIS Senior Systems Analyst, Barbara Brooke-Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous voted of City Council Members Mayor Hill asked to add a presentation by Kevin Lowry, Pelican Island Wildlife Refuge Specialist as item 6B. There was no objection. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 8 of 86 Regular City Council Meeting October 24, 2012 Page Two A. Presentation of Award Plaques to Council Member Richard Gillmor for Service to the City of Sebastian from 2008 to 2012 as Mayor and Council Member and as Member of Florida League of Cities Board of Directors Mayor Hill presented the plaques and read a brief synopsis of Mr. Gillmor’s public service. Mr. Gillmor thanked Council and staff for their hard work; and the residents for giving him an opportunity to serve. B. Presentation by Kevin Lowery, Pelican Island Wildlife Refuge Specialist, U.S. Fish, and Wildlife Service Specialist Lowry gave a brief PowerPoint presentation on the refuge and invited the public to come to the events they are offering to increase public awareness: Free Wildlife Tours to be held from Nov. to March, every other Wednesday from 8 a.m. to 10 a.m. Visit the Butterfly Garden to learn how to plant pollinators Visit Three Nature Trails Visit the Rookery Display in the Chamber of Chamber Enter the Jr. Duck Stamp Contest Enter the “Pose with Paul” Kroegel Contest During the Month of October Visit the Refuge’s Facebook page He said further information on any of the events or refuge could be obtained by calling him at (772) 581-5557. C. Brief Announcements i. Halloween Parade and Costume Contest – October 27 – 10 am – Riverview Park East ii. Clambake Festival – November 1-3 – Riverview Park iii. Early Voting in Chambers Saturday, October 27 through Saturday, November 3 – 7 am to 7 pm Each Day iv. General Election November 6, 2012 at Regular Polling Places Ms. Coy invited Council and the public to the Stepping Stone Quilters 25th Anniversary Party on November 2, 2012 at 10 a.m. in the Art Center. Mayor Hill announced the upcoming events listed above noting the Clambake will be held November 2, 3, and 4 at Riverview Park. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes – October 10, 2012 Regular Meeting B. Resolution No. R-12-37 – Indian River Cultural Council Pelican Statue (City Manager Transmittal) A RESOLUTION OF SUPPORT FROM THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, TO THE INDIAN RIVER COUNTY CULTURAL COUNCIL IMPACT 100 GRANT APPLICATION; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 9 of 86 Regular City Council Meeting October 24, 2012 Page Three C. Authorize the Purchase of Two Chevy 2500 4x4 Pickup Trucks in the Amount of $52,318.00 Based on Florida Sheriff’s Association Contract from Alan Jay Automotive Network for the Police Department (Police Department Transmittal, Quote) D. Authorize the Purchase of a Caterpillar 924K Wheel Loader with Attachments in the Amount of $185,940 ($148,752 FDOT Grant and $37,188 City Match) from Ring Power Corporation (Community Development Transmittal, Quote, Correspondence) E. Award Bid for CCTV Security Upgrade at Municipal Airport to Complete Electric, Inc. and Authorize City Manager to Execute the Construction Services Agreement in the Amount of $41,500.00 (Community Development Transmittal, Bid, Review, Response, Agreement) Mayor Hill noted a vote tally correction was made to page six of the Oct. 10, 2012 draft minutes. MOTION by Mr. Wright and SECOND by Mr. McPartlan to approve consent agenda items A-E. Result of Roll Call: Ayes: All Nays: None Passed 5-0 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. A. Construction Board (City Clerk Transmittal, Application, Ad, List) i. Interview Unless Waived, and Submit Nominations for One Unexpired Concerned Citizen or Contractor Alternate Member Position with Term to Expire 9/30/2013 Greg Roux said he has been in Florida for 22 years, is in the audio video business, and recently started his own business. The Clerk noted Mr. Roux is close to receiving his certified contractor license by the Florida Department of Business and Professional Regulation. MOTION by Mayor Hill and SECOND by Ms. Coy to serve in the alternate contractor position with a term to expire November 30, 2013. There was no objection from Council. Ms. Coy announced there will be an Indian River Chamber Community Leaders Summit to be held October 31 about the Indian River Lagoon and asked that the City to pay the $10 registration fee for anyone interested in attending. Mr. Wright and Mr. Gillmor said they would like to go. There was no objection to the City paying the registration fee. 10 of 86 Regular City Council Meeting October 24, 2012 Page Four 9. PUBLIC HEARING None 10. UNFINISHED BUSINESS A. Presidential Streets Project Update SJRWMD Grant Opportunity (City Manager Transmittal, Letter) The City Manager said staff has identified another grant opportunity, noted the project would not be able to start until award determination which, according to Frank Watanabe, would push the project off about six months and recommended applying for the grant. It was the consensus of Council to apply for the grant. 11. PUBLIC INPUT – none. 12. NEW BUSINESS A. Art Center/Senior Center Sign Proposal (City Manager Transmittal, Attachments) The City Manager said Ms. Coy asked for some recreational impact fee money for signs at the Art and Senior Center and sought direction from Council. Mr. Gillmor suggested putting the signs closer to the road for better visibility and directional flow. Ms. Coy said she wouldn’t mind a wooden sign made by Public Works on the road but would like at least one sign on each building. She cautioned that the quote was based on economies of scale and to delete a sign it may be the same price and adding a sign may decrease the price. Mr. Gillmor said a wooden sign with the Curt Oxford logo would work along with a mural on the Art Center. Mr. Wright suggested a Main Street directional sign with signs on the building sides that people see when they drive into the parking lot. In response to Mayor Hill, the City Manager said the ”way finding” signs have already been permitted with a certain amount of lines so the buildings could not be added to the “way finding” sign. The City Manager requested authorization to use $4,000 of recreation impact fees to properly sign the buildings. Ben Hocker asked that only four Council Members vote on this as they did when Mr. Gillmor requested use of the building for the Art Center. In response to Mayor Hill, the City Attorney said there was no conflict of interest for any of the Council Members. MOTION by Ms. Coy and SECOND by Mr. Wright to authorize the City Manager to further investigate the signage and expend up to $4,000 of recreational impact fees. Result of Roll Call: Ayes: All Nays: None Passed 5-0 11 of 86 Regular City Council Meeting October 24, 2012 Page Five B. Resolution No. R-12-35 Grant of Easement on Lots 1, 2, 3, Block 2, Middleton’s Subdivision in City of Sebastian (Community Development Transmittal, R-12-35, Letter, Map) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO UTILITY EASEMENTS; CREATING A NON-EXCLUSIVE PUBLIC UTILITY EASEMENT ON PARTS OF LOTS 1, 2, AND 3, BLOCK 2, MIDDLETON’S SUBDIVISION OF CITY OF SEBASTIAN, AS RECORDED IN PLAT BOOK 2, PAGE 56 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA; AUTHORIZING EXECUTION OF THE GRANT OF EASEMENT; PROVIDING FOR RECORDING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 7:03 pm The City Attorney read the title of Resolution No. R-12-35. The Community Development Director said staff was approached by the applicant to develop the property and the easement is needed for water and sewer service. Ben Hocker, Sebastian, said the easements are going to go over the Working Waterfront properties which are in flux, noted there is water available on U.S.1 and suggested holding off on granting the easement until the Working Waterfront lease is straightened out. Todd Smith, P.E., Project Engineer, clarified the water and sewer lines will be a benefit to the community, pipes will be upsized for the neighboring properties and ownership would be dedicated back to the Indian River County Utilities Department. Mr. Wright said the area is served by well and septic systems, this would help eliminate the septic systems from leeching into the Lagoon, asked that the City Attorney make sure they would not be violating the Working Waterfront lease. MOTION by Mr. Gillmor and SECOND by Mayor Hill to grant the easement. Mr. Gillmor said he did check on the size of the easement. The Community Development Director said the property on both sides is owned by the same person who was not interested in granting an easement; the size is to separate sewer and water by seven feet, and will accommodate future development at the applicant’s expense. The City Manager said for the record, one of the concepts examined was a link from the property to the Working Waterfront parking lot, but it was found to be impractical due to the slope and the ability to keep the driveway big enough for the petitioner. Mr. Wright noted the slope did make it difficult for sewage hookups in that area and the public should be aware that research is done before they make their decisions on these projects. Result of Roll Call: Ayes: All Nays: None Passed 5-0 12 of 86 Regular City Council Meeting October 24, 2012 Page Six C. Resolution No. R-12-36 – Authorize Bank Note for Golf Course Purchases (Administrative Services Transmittal, R-12-36) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ACCEPTING A PROPOSAL OF SEA COAST NATIONAL BANK AND APPROVING A LOAN AGREEMENT WITH SEACOAST NATIONAL BANK IN THE AGGREGATE PRINICIPAL AMOUNT OF $56,436 TO PURCHASE EQUIPMENT FOR THE CITY OF SEBASTIAN MUNICIPAL GOLF COURSE; AUTHORIZING THE REPAYMENT OF SUCH LOAN FROM GOLF COURSE REVENUES; AUTHORIZING THE EXECUTION AND DELIVERY OF SAID LOAN DOCUMENTS TO SEACOAST NATIONAL BANK BY THE MAYOR; AUTHORIZING THE EXECUTION AND DELIVERY OF OTHER DOCUMENTS IN CONNECTION THEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 7:16 pm The City Attorney read the title of Resolution No. R-12-36. The City Manager said items C and D are hooked together, the loan will provide for the equipment purchases and staff recommended approval of the bank note. MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve Resolution No. R-12-36. Result of Roll Call: Ayes: All Nays: None Passed 5-0 D. Authorize Sole Source Purchase of Two Triplex Green Mowers and Two Medium Duty Personnel Carriers in the Amount of $58,176 for the Municipal Golf Course from Golf Ventures, Inc. Hector Turf, Inc. (Golf Course Transmittal, Quotes, Letter, Estimate) The City Manager said this item authorizes a purchase agreement for the mowers and carriers as a sole source since the Golf Course has been operating with Toro equipment for years and staff would like to go as long as possible with Toro motors and be able to cannibalize parts and change out reels easier. Mayor Hill noted in his experience, it is important to go with the same interchangeable mowers. MOTION by Mr. Gillmor and SECOND by Ms. Coy to approve the purchase of the mowers and carriers. Ben Hocker, Sebastian, cited the contract between the City and International Golf Maintenance (IGM) noting it is a half million dollar contract and they are coming to the City requesting transportation for personnel and the mowers. He said it did not seem right. The Golf Course Director said the IGM is a 50/50 setup, the City has four greens mowers, three or four people movers, IGM brought in some equipment as well but it is up to the City to maintain our equipment. He said one mower is 2001; one is 2002 with over 4,700 hours and both now have reel and hydraulic problems. 13 of 86 Regular City Council Meeting October 24, 2012 Page Seven In response to Mr. Wright, the City Manager said personnel are getting around in our golf carts and a carrier; but a carrier would be more appropriate. He noted the City is saving money by bringing in some of our own equipment. Mr. Wright noted the IGM contract was bid out on a competitive basis. Result of Roll Call: Ayes: All Nays: None Passed 5-0 E. Waive Bidding Procedures and Piggyback Clay County Bid/Contract for Musco Sports Lighting at BSSC Multi-Purpose Field in Amount of $168,000 Utilizing Recreation Impact Fees (Parks Transmittal, Bid) The City Manager said the Parks and Recreation Committee reviewed this playground and recommended approval. MOTION by Ms. Coy and SECOND by Mayor Hill to approve the sports lighting. Result of Roll Call: Ayes: All Nays: None Passed 5-0 7:29 pm F. Waive Bidding Procedures and Piggyback Palm Beach County Bid for Jolly Voyager Pirate Ship Playground at BSSC in the Amount of $77,854 from Playmore Recreational Products and Services Utilizing Recreation Impact Fees (Parks Transmittal, Agreement, Quote, Drawing) The City Manager said staff is asking to piggyback this to ensure the exact playground that the Parks and Recreation Committee looked at, which already has a specific contract. He noted the Committee did not recommend the wood chipped base material, he displayed a rubber chip material that would increase the total cost by about $5,000 and he sought Council guidance regarding the base material. Mr. Wright said he would refer the material back to the Parks and Recreation Committee noting the playground will provide a great place for kids to play. Ms. Coy said there is a thicker chip that is nice to walk on at East Street Park. The Parks Superintendent said there are several different kinds of rubber mulch. The City Manager said he has received negative feedback regarding the sand at Riverview Park and Creative Playground; he would like to try out some other materials to ultimately change out the sand in the future. He said approval of $77,854 will leave enough room to make a rubber mulch adjustment and provide a sidewalk extension, pavilion with shade and some landscaping. MOTION by Mr. Wright and SECOND by Ms. Coy to approve the Jolly Roger Pirate Ship playground as recommended by staff. 14 of 86 Regular City Council Meeting October 24, 2012 Page Eight Ben Hocker, Sebastian, said they have responsibility to provide parks, there is dog friendly mulch, asked if additional funds are needed from the City for site preparation. Mr. Wright responded the site has been prepared because playground equipment was there and has been removed. In response to Mr. McPartlan, the City Manager said the playground will last 20-25 years. Mr. McPartlan said the ship will bring a lot of happiness to his household and he too has heard a lot of complaints about the sand. Result of Roll Call: Ayes: All Nays: None Passed 5-0 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS The City Manager said it has been a pleasure to work with Mr. Gillmor and wished him luck. 15. CITY CLERK MATTERS The City Clerk also thanked Mr. Gillmor for what he has done for the community. 16. CITY COUNCIL MATTERS A. Vice Mayor Wright Mr. Wright said the FEMA flood insurance maps are available for review by the public in the Community Development Department. B. Council Member Coy Ms. Coy said they have all gotten an e-mail regarding changes to the Go-Line that will no longer be pulling into the Publix and Walmart parking lot, said she had an issue with that and asked who makes the decisions regarding the stops. Mr. McPartlan, who is currently serving as the MPO chairman, reported that the route used to go to Micco’s Winn Dixie but was cut to meet at the hub to make other connections. He said the MPO Director is talking about stopping southbound on US 1 by Murphy Oil but that isn’t safe so he is getting more information to get back with him. Mr. McPartlan said individual meetings were scheduled with the Council Members but they haven’t taken place. Mr. Wright said he was concerned there was an underlying plan to provide a disservice to Sebastian and he hoped the issue could be resolved and wasn’t the case. Ms. Coy asked if a letter from Council could be sent before the decision is made and noted mothers with children and elderly people cannot walk a half a mile to US 1 after shopping in Walmart and Publix. 15 of 86 Regular City Council Meeting October 24, 2012 Page Nine Mayor Hill suggested that Mr. McPartlan as chair continue to talk to the MPO. Mr. Gillmor noted he did not have success with the Senior Resource Center and the only way to get their attention is through funding. Mr. Wright said there were successful protests of changing pickup locations done through the Press Journal, if residents are put in a bad situation, they should rely on Mr. McPartlan. Mr. McPartlan said the elimination of the Micco stop was discussed at MPO but not the US 1 stops. Ms. Coy said she should be getting an e-mail from the Walmart manager that she will share as a one-way communication as well as any correspondence from Publix. She asked to be included in any meetings scheduled with Karen Deigl, Senior Resources/Go-Line Director. C. Council Member Gillmor Mr. Gillmor said it has been a pleasure working with each Council Member and staff; and was looking forward to bigger and better things. D. Council Member McPartlan Mr. McPartlan announced the Child Rescue Network offers a free seminar to homeowner associations, PTAs, churches on educating parents on the signs and dangers of the internet to children. He asked for a seminar to be held in Chambers that could be saved and replayed on the City’s television channel. Mr. Wright said the schools should be invited too. He also said weather permitting, he would be at Indian River Medical Center Saturday, October 27 in his four inch stilettos to “Walk A Mile” in her shoes along with his kids. He invited the public to join him. E. Mayor Hill - None. 17. Being no further business, Mayor Hill adjourned the regular meeting at 7:56 p.m. Approved at the November 14, 2012 Regular City Council meeting. 16 of 86 17 of 86 18 of 86 19 of 86 20 of 86 21 of 86 22 of 86 23 of 86 24 of 86 25 of 86 26 of 86 27 of 86 28 of 86 29 of 86 30 of 86 31 of 86 32 of 86 33 of 86 34 of 86 35 of 86 36 of 86 37 of 86 38 of 86 39 of 86 40 of 86 41 of 86 42 of 86 43 of 86 44 of 86 45 of 86 46 of 86 47 of 86 48 of 86 49 of 86 50 of 86 51 of 86 52 of 86 53 of 86 54 of 86 55 of 86 56 of 86 57 of 86 58 of 86 59 of 86 60 of 86 61 of 86 62 of 86 63 of 86 64 of 86 65 of 86 66 of 86 67 of 86 68 of 86 69 of 86 70 of 86 71 of 86 72 of 86 73 of 86 74 of 86 75 of 86 76 of 86 77 of 86 78 of 86 79 of 86 80 of 86 81 of 86 82 of 86 83 of 86 84 of 86 85 of 86 86 of 86 **Offcial** CERTIFICATE OF CANVASSING BOARD OFFICIAL RETURNS CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA We, the undersigned, Joe Wild , County Judge, Joseph Flescher , and Leslie Rossway Swan , Supervisor of Elections, constituting the Board of County Canvassers in and for the City of Sebastian, Indian River County, Florida, do hereby certify that we met in the office of the Supervisor of Elections on the 2�' Day of November, A.D. 2012 and proceeded to publicly canvass the votes given for the offices herein specified at the Municipal General Election on the 6`'' Day of November,. A.D. 2012, as shown by the returns on file in the office of the Supervisor of Elections. We hereby certify from said returns as follows: For (Two Year Term) City Council Member Term, the whole number of votes cast was �(��, of which number JEROME ADAMS DAMIEN GILLIAMS JIM HILL TIM SLAVEN (VOTE FOR NO MORE THAN TWO) RECEIVED RECEIVED RECEIVED RECEIVED �Q�_ VOTES a�� VOTES 6 , a x� VOTES ,���' VOTES The Canvassing Board certifies that the board has reconciled the number of persons who voted with the number of ballots counted and that the certification includes all valid votes cast in the election. � Joe Wild, C unty Judge Canvassing Board Chairman � �� J e Flescher, County Commissioner vassing Board Member . � Leslie Rossway wan, Sup isor of Elections Canvassing Board Membe November 9, 2012