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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, OCTOBER 24, 2012 - 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor Hill called the regular meeting to order at 6:30 p.m.
2. Rev. lan Crawshaw of the Fellsmere Community Church gave the invocation.
3. Council Member Gillmor led the Pledge of Allegiance along with Boy Scout Troop 595.
4. ROLL CALL
Citv Council Present:
Mayor Jim Hill
Vice-Mayor pon Wright
Council Member Andrea Coy
Council Member Richard H. Gillmor
Council Member Bob McPartlan
Staff Present:
City Manager, AI Minner
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Community Development Director, Joseph Griffin
Administrative Services Director, Deb Krueger
Finance Director, Ken Killgore
Golf Course Director, Greg Gardner
Deputy Police Chief, Greg Witt
Parks Supervisor, Chris McCarthy
MIS Senior Systems Analyst, Barbara Brooke-Reese
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous voted of City Council Members
Mayor Hill asked to add a presentation by Kevin Lowry, Pelican Island Wildlife Refuge
Specialist as item 6B. There was no objection.
6. PROCLAMATIONS. AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public
input or action under this heading.
Regular City Council Meeting
October 24, 2012
Page Two
A. Presentation of Award Plaques to Council Member Richard Gillmor for Service to
the Citv of Sebastian from 2008 to 2012 as Mayor and Council Member and as
Member of Florida Leaque of Cities Board of Directors
Mayor Hill presented the plaques and read a brief synopsis of Mr. Gillmor's public
service. Mr. Gillmor thanked Council and staff for their hard work; and the residents for
giving him an opportunity to serve.
B. Presentation bv Kevin Lowerv, Pelican Island Wildlife Refuqe Specialist, U.S.
Fish, and Wildlife Service
Specialist Lowry gave a brief PowerPoint presentation on the refuge and invited the
public to come to the events they are offering to increase public awareness:
Free Wildlife Tours to be held from Nov. to March, every other Wednesday
from 8 a. m. to 10 a. m.
Visit the Butterfly Garden to learn how to plant pollinators
Visit Three Nature Trails
Visit the Rookery Display in the Chamber of Chamber
Enter the Jr. Duck Stamp Contest
Enter the "Pose with Paul" Kroegel Contest During the Month of October
Visit the Refuge's Facebook page
He said further information on any of the events or refuge could be obtained by calling him at
(772) 581-5557.
C. Brief Announcements
I. Halloween Parade and Costume Contest — October 27 — 10 am — Riverview Park East
ii. Clambake Festival — November 1-3 — Riverview Park
iii. Early Voting in Chambers Saturday, October 27 through Saturday, November 3— 7 am to
7 pm Each Day
iv. General Election November 6, 2012 at Regular Polling Places
Ms. Coy invited Council and the public to the Stepping Stone Quilters 25t" Anniversary
Party on November 2, 2012 at 10 a.m. in the Art Center.
Mayor Hill announced the upcoming events listed above noting the Clambake will be
held November 2, 3, and 4 at Riverview Park.
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate
discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be
removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she
should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand
to be recognized.
A. Approval of Minutes — October 10, 2012 Regular Meeting
B. Resolution No. R-12-37 — Indian River Cultural Council Pelican Statue (City
Manager Transmittal)
A RESOLUTION OF SUPPORT FROM THE CITY OF SEBASTIAN, INDtAN RIVER COUNTY,
FLORIDA, TO THE INDIAN RIVER COUNTY CULTURAL COUNCIL IMPACT 100 GRANT
APPLICATION; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
Regular City Council Meeting
October 24, 2012
Page Three
C. Authorize the Purchase of Two Chevy 2500 4x4 Pickup Trucks in the Amount of
$52,318.00 Based on Florida Sheriff's Association Contract from Alan Jay
Automotive Network for the Police Department (Police Department Transmittal,
Quote)
D. Authorize the Purchase of a Caterpillar 924K Wheel Loader with Attachments in
the Amount of $185,940 ($148,752 FDOT Grant and $37,188 City Match) from
Ring Power Corporation (Community Development Transmittal, Quote,
Correspondence)
E. Award Bid for CCTV Security Upgrade at Municipal Airport to Complete Electric,
Inc. and Authorize City Manager to Execute the Construction Services
Agreement in the Amount of $41,500.00 (Community Development Transmittal,
Bid, Review, Response, Agreement)
Mayor Hill noted a vote tally correction was made to page six of the Oct. 10, 2012 draft
minutes.
MOTION by Mr. Wright and SECOND by Mr. McPartlan to approve consent agenda
items A-E.
Result of Roll Call:
Ayes: All
Nays: None
Passed 5-0
8. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
A. Construction Board
(City Clerk Transmittal, Application, Ad, List)
i. Interview Unless Waived, and Submit Nominations for One Unexpired
Concerned Citizen or Contractor Alternate Member Position with Term to
Expire 9/30/2013
Greg Roux said he has been in Florida for 22 years, is in the audio video business, and
recently started his own business.
The Clerk noted Mr. Roux is close to receiving his certified contractor license by the
Florida Department of Business and Professional Regulation.
MOTION by Mayor Hill and SECOND by Ms. Coy to serve in the alternate contractor
position with a term to expire November 30, 2013. There was no objection from Council.
Ms. Coy announced there will be an Indian River Chamber Community Leaders Summit
to be held October 31 about the Indian River Lagoon and asked that the City to pay the
$10 registration fee for anyone interested in attending. Mr. Wright and Mr. Gillmor said
they would like to go. There was no objection to the City paying the registration fee.
Regular City Council Meeting
October 24, 2012
Page Four
9. PUBLIC HEARING
None
10. UNFINISHED BUSINESS
A. Presidential Streets Proiect Update SJRWMD Grant Opportunitv (Citv Manager
Transmittal, Letter)
The City Manager said staff has identified another grant opportunity, noted the project
would not be able to start until award determination which, according to Frank
Watanabe, would push the project off about six months and recommended applying for
the grant. It was the consensus of Council to apply for the grant.
11. PUBLIC INPUT — none.
12. NEW BUSINESS
A. Art Center/Senior Center Siqn Proposal (Citv Manaqer Transmittal, Attachments)
The City Manager said Ms. Coy asked for some recreational impact fee money for signs
at the Art and Senior Center and sought direction from Council.
Mr. Gillmor suggested putting the signs closer to the road for better visibility and
directional flow. Ms. Coy said she wouldn't mind a wooden sign made by Public Works
on the road but would like at least one sign on each building. She cautioned that the
quote was based on economies of sca/e and to delete a sign it may be the same price
and adding a sign may decrease the price. Mr. Gillmor said a wooden sign with the
Curt Oxford logo would work along with a mural on the Art Center. Mr. Wright suggested
a Main Street directional sign with signs on the building sides that people see when they
drive into the parking lot.
In response to Mayor Hill, the City Manager said the "way finding" signs have already
been permitted with a certain amount of lines so the buildings could not be added to the
"way finding" sign.
The City Manager requested authorization to use $4,000 of recreation impact fees to
properly sign the buildings.
Ben Hocker asked that only four Council Members vote on this as they did when Mr.
Gillmor requested use of the building for the Art Center. In response to Mayor Hill, the
City Attorney said there was no conflict of interest for any of the Council Members.
MOTION by Ms. Coy and SECOND by Mr. Wright to authorize the City Manager to
further investigate the signage and expend up to $4,000 of recreational impact fees.
Result of Roll Call:
Ayes: All
Nays: None
Passed 5-0
Regular City Council Meeting
October 24, 2012
Page Five
B. Resolution No. R-12-35 Grant of Easement on Lots 1. 2, 3, Block 2, Middleton's
Subdivision in City of Sebastian (Communitv Development Transmittal, R-12-35,
Letter, Map)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
PERTAINING TO UTILITY EASEMENTS; CREATING A NON-EXCLUSIVE PUBLIC UTILITY
EASEMENT ON PARTS OF LOTS 1, 2, AND 3, BLOCK 2, MIDDLETON'S SUBDIVISION OF
CITY OF SEBASTIAN, AS RECORDED IN PLAT BOOK 2, PAGE 56 OF THE PUBLIC
RECORDS OF INDIAN RIVER COUNTY, FLORIDA; AUTHORIZING EXECUTION OF THE
GRANT OF EASEMENT; PROVIDING FOR RECORDING; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
7:03 pm The City Attorney read the title of Resolution No. R-12-35. The Community
Development Director said staff was approached by the applicant to develop the
property and the easement is needed for water and sewer service.
Ben Hocker, Sebastian, said the easements are going to go over the Working
Waterfront properties which are in flux, noted there is water available on U.S.1 and
suggested holding off on granting the easement until the Working Waterfront lease is
straightened out.
Todd Smith, P.E., Project Engineer, clarified the water and sewer lines will be a benefit
to the community, pipes will be upsized for the neighboring properties and ownership
would be dedicated back to the Indian River County Utilities Department.
Mr. Wright said the area is served by well and septic systems, this would help
eliminate the septic systems from leeching into the Lagoon, asked that the City
Attorney make sure they would not be violating the Working Waterfront lease.
MOTION by Mr. Gillmor and SECOND by Mayor Hill to grant the easement.
Mr. Gillmor said he did check on the size of the easement. The Community
Development Director said the property on both sides is owned by the same person
who was not interested in granting an easement; the size is to separate sewer and
water by seven feet, and will accommodate future development at the applicant's
expense.
The City Manager said for the record, one of the concepts examined was a link from
the property to the Working Waterfront parking lot, but it was found to be impractical
due to the slope and the ability to keep the driveway big enough for the petitioner.
Mr. Wright noted the slope did make it difficult for sewage hookups in that area and the
public should be aware that research is done before they make their decisions on
these projects.
Result of Roll Call:
Ayes: All
Nays: None
Passed 5-0
Regular City Council Meeting
October 24, 2012
Page Six
7:16 pm
C. Resolution No. R-12-36 — Authorize Bank Note for Golf Course Purchases
(Administrative Services Transmittal. R-12-36)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ACCEPTING A PROPOSAL OF SEA COAST NATIONAL BANK AND
APPROVING A LOAN AGREEMENT WITH SEACOAST NATIONAL BANK IN THE
AGGREGATE PRINICIPAL AMOUNT OF $56,436 TO PURCHASE EQUIPMENT FOR THE
CITY OF SEBASTIAN MUNICIPAL GOLF COURSE; AUTHORIZING THE REPAYMENT OF
SUCH LOAN FROM GOLF COURSE REVENUES; AUTHORIZING THE EXECUTION AND
DELIVERY OF SAID LOAN DOCUMENTS TO SEACOAST NATIONAL BANK BY THE MAYOR;
AUTHORIZING THE EXECUTION AND DELIVERY OF OTHER DOCUMENTS IN
CONNECTION THEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
The City Attorney read the title of Resolution No. R-12-36. The City Manager said items
C and D are hooked together, the loan will provide for the equipment purchases and
staff recommended approval of the bank note.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve Resolution No. R-12-36.
Result of Roll Call:
Ayes: All
Nays: None
Passed 5-0
D. Authorize Sole Source Purchase of Two Triplex Green Mowers and Two Medium
Duty Personnel Carriers in the Amount of $58,176 for the Municipal Golf Course
from r^'f `�°^+� ��°° '^^. Hector Turf, Inc. (Golf Course Transmittal, Quotes,
Letter, Estimate)
The City Manager said this item authorizes a purchase agreement for the mowers and
carriers as a sole source since the Golf Course has been operating with Toro equipment
for years and staff would like to go as long as possible with Toro motors and be able to
cannibalize parts and change out reels easier.
Mayor Hill noted in his experience, it is important to go with the same interchangeable
mowers.
MOTION by Mr. Gillmor and SECOND by Ms. Coy to approve the purchase of the
mowers and carriers.
Ben Hocker, Sebastian, cited the contract between the City and International Golf
Maintenance (IGM) noting it is a half million dollar contract and they are coming to the
City requesting transportation for personnel and the mowers. He said it did not seem
right.
The Golf Course Director said the IGM is a 50/50 setup, the City has four greens
mowers, three or four people movers, IGM brought in some equipment as well but it is
up to the City to maintain our equipment. He said one mower is 2001; one is 2002 with
over 4,700 hours and both now have reel and hydraulic problems.
Regular City Council Meeting
October 24, 2012
Page Seven
7:29 pm
In response to Mr. Wright, the City Manager said personnel are getting around in our golf
carts and a carrier; but a carrier would be more appropriate. He noted the City is saving
money by bringing in some of our own equipment. Mr. Wright noted the IGM contract
was bid out on a competitive basis.
Result of Roll Call:
Ayes: All
Nays: None
Passed 5-0
E. Waive Bidding Procedures and Pig,.qvback Clay Countv Bid/Contract for Musco
Sports Lighting at BSSC Multi-Purpose Field in Amount of $168,000 Utilizinq
Recreation Impact Fees (Parks Transmittal, Bid)
The City Manager said the Parks and Recreation Committee reviewed this playground
and recommended approval.
MOTION by Ms. Coy and SECOND by Mayor Hill to approve the sports lighting.
Result of Roll Call:
Ayes: All
Nays: None
Passed 5-0
F. Waive Biddina Procedures and Piggvback Palm Beach County Bid for Jolly
Vovaqer Pirate Ship Plavqround at BSSC in the Amount of $77,854 from
Plavmore Recreational Products and Services Utilizina Recreation Impact Fees
(Parks Transmittal. Aqreement, Quote, Drawinq)
The City Manager said staff is asking to piggyback this to ensure the exact playground
that the Parks and Recreation Committee looked at, which already has a specific
contract. He noted the Committee did not recommend the wood chipped base material,
he displayed a rubber chip material that would increase the total cost by about $5,000
and he sought Council guidance regarding the base material.
Mr. Wright said he would refer the material back to the Parks and Recreation Committee
noting the playground will provide a great place for kids to play. Ms. Coy said there is a
thicker chip that is nice to walk on at East Street Park. The Parks Superintendent said
there are several different kinds of rubber mulch.
The City Manager said he has received negative feedback regarding the sand at
Riverview Park and Creative Playground; he would like to try out some other materials to
ultimately change out the sand in the future. He said approval of $77,854 will leave
enough room to make a rubber mulch adjustment and provide a sidewalk extension,
pavilion with shade and some landscaping.
MOTION by Mr. Wright and SECOND by Ms. Coy to approve the Jolly Roger Pirate Ship
playground as recommended by staff.
Regular City Council Meeting
October 24, 2012
Page Eight
Ben Hocker, Sebastian, said they have responsibility to provide parks, there is dog
friendly mulch, asked if additional funds are needed from the City for site preparation.
Mr. Wright responded the site has been prepared because playground equipment was
there and has been removed.
In response to Mr. McPartlan, the City Manager said the playground will last 20-25
years. Mr. McPartlan said the ship will bring a lot of happiness to his household and he
too has heard a lot of complaints about the sand.
Result of Roll Call:
Ayes: All
Nays: None
Passed 5-0
13. CITY ATTORNEY MATTERS - None
14. CITY MANAGER MATTERS
The City Manager said it has been a pleasure to work with Mr. Gillmor and wished him luck.
15. CITY CLERK MATTERS
The City Clerk also thanked Mr. Gillmor for what he has done for the community.
16. CITY COUNCIL MATTERS
A. Vice Mavor Wriqht
Mr. Wright said the FEMA flood insurance maps are available for review by the public in
the Community Development Department.
B. Council Member Cov
Ms. Coy said they have all gotten an e-mail regarding changes to the Go-Line that will
no longer be pulling into the Publix and Walmart parking lot, said she had an issue with
that and asked who makes the decisions regarding the stops.
Mr. McPartlan, who is currently serving as the MPO chairman, reported that the route
used to go to Micco's Winn Dixie but was cut to meet at the hub to make other
connections. He said the MPO Director is talking about stopping southbound on US 1
by Murphy Oil but that isn't safe so he is getting more information to get back with him.
Mr. McPartlan said individual meetings were scheduled with the Council Members but
they haven't taken place. Mr. Wright said he was concerned there was an underlying
plan to provide a disservice to Sebastian and he hoped the issue could be resolved and
wasn't the case.
Ms. Coy asked if a letter from Council could be sent before the decision is made and
noted mothers with children and elderly people cannot walk a half a mile to US 1 after
shopping in Walmart and Publix.
Regular City Council Meeting
October 24, 2012
Page Nine
Mayor Hill suggested that Mr. McPartlan as chair continue to talk to the MPO. Mr.
Gillmor noted he did not have success with the Senior Resource Center and the only
way to get their attention is through funding. Mr. Wright said there were successful
protests of changing pickup locations done through the Press Journal, if residents are
put in a bad situation, they should rely on Mr. McPartlan. Mr. McPartlan said the
elimination of the Micco stop was discussed at MPO but not the US 1 stops.
Ms. Coy said she should be getting an e-mail from the Walmart manager that she will
share as a one-way communication as well as any correspondence from Publix. She
asked to be included in any meetings scheduled with Karen Deigl, Senior
Resources/Go-Line Director.
C. Council Member Gillmor
Mr. Gillmor said it has been a pleasure working with each Council Member and staff; and
was looking forward to bigger and better things.
D. Council Member McPartlan
Mr. McPartlan announced the Child Rescue Network offers a free seminar to
homeowner associations, PTAs, churches on educating parents on the signs and
dangers of the internet to children. He asked for a seminar to be held in Chambers that
could be saved and replayed on the City's television channel. Mr. Wright said the
schools should be invited too.
He also said weather permitting, he would be at Indian River Medical Center Saturday,
October 27 in his four inch stilettos to "Walk A Mile" in her shoes along with his kids. He
invited the public to join him.
E. Mavor Hill - None.
17. Being no further business, Mayor Hill adjourned the regular meeting at 7:56 p.m.
Approved at the November 14, 2012 Regular City Council meeting.
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Mayor �b McPartlan
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Sal/y A. o, MMC — City Clerk