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Home My WebLink About11142012 Minutes�� 7!�� A " ;� r , ., ,,;, _—k HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, NOVEMBER 14, 2012 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Oath of Office: The City Clerk administered the Oath of Office to Jerome Adams and Jim Hill, who took their places at the dais. The Regular Meeting was called to order by incumbent Mayor Jim Hill. 2. Invocation was given by Pastor Barber, Community Baptist Church. 3. The Pledge of Allegiance was led by Council Member McPartlan. 4. ROLL CALL City Council Present: Mr. Jim Hill Mr. Don Wright Ms. Andrea Coy Mr. Bob McPartlan Mr. Jerome Adams Staff Present: City Manager, AI Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Building Director, Wayne Eseltine Community Development Director, Joseph Griffin Police Chief, Michelle Morris Senior Planner, Jan King MIS Senior Systems Analyst, Barbara Brooke-Reese 5. ELECTION MATTERS (Citv Clerk Transmittal) A. Reading of IRC Canvassinq Board Certification Results bv Citv Attornev The City Attorney read the official certified results dated 11/9/12. (see attached) B. Call for Nominations for Mavor by Incumbent Mavor. Vice Mavor or Senior Member of Council - Citv Clerk Calls Roll on the Nominations if More Than One Incumbent Mayor Jim Hill called for nominations for Mayor. Ms. Coy nominated Mr. McPartlan and being no other nominations, Mr. McPartlan was elected Mayor. Regular City Council Meeting November 14, 2012 Page Two C. Call for Nominations for Vice Mavor bv Newlv Elected Mayor — Citv Clerk Calls Roll on the Nominations if More Than One Mayor McPartlan called for nominations for Vice Mayor. Mr. Hill nominated Mr. Wright, and there being no other nominations, Mr. Wright was elected Vice Mayor. 6. AGENDA MODIFICATIONS Modifications and additions require unanimous voted of City Council Members None. 7. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Certificate of Appreciation to Bill Flahertv for Citizens Budqet Review Advisorv Board Service Mayor McPartlan read and presented the Certificate of Appreciation to Bill Flaherty. Mr. Flaherty thanked staff for their support during the time he served. B. Quilters Presentation of Appreciation to Citv of Sebastian Pat King and members of the Stepping Stone Quilters of Sebastian expressed their appreciation for City support and in observance of their 20th anniversary, presented the City with a framed quilt. Brief Announcements A. Chamber of Commerce 24th Annual Light Up Night — 11/30/12 — 5:30 pm to 8 pm B. Santa Parade & Greeting in Park — Indian River Dr — Main to Riverview Park —12/1 /12 — 6 pm Mayor McPartlan announced the listed events for the benefit of the viewing public. Mr. Wright added that people needing additional information about the parade can contact the Chamber of Commerce at 589-5969. Ms. Coy announced the Salvation Army has asked if we would populate Wal-Mart December 8th to ring bells and said she sees this as starting point to for a challenge with the Vero Council for next year. She said Commissioner Joe Flescher and Russ Lemmon will be there at 8 am. Ms. Coy noted the County Commission will conduct a public hearing on December 4th on a request by McDonald's to modify Council sign regulations in the Roseland area on US 1, and perhaps Council needs to discuss this before hearing because it could affect the City. 2 Regular City Council Meeting November 14, 2012 Page Three 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — October 24, 2012 Regular Meeting B. Approval of Road Closures for Runners Depot 5K Run Fundraiser for Indian River 4H Clubs — Saturday, Dec 15, 2012 - 6 am to 9 am — Riverview Park North on Indian River Dr to Jackson St — Close from Harrison to Jackson 6:30 am to 8:30 am C. Waive Bid & Authorize Purchase of Chevy Pickup from Alan Jay Automotive Network Mr. Adams requested to removed item C. MOTION by Mr. Hill and SECOND by Mr. Wright to approve items A and B of the Consent Agenda passed on a voice vote of 5-0. Item C. Mr. Adams asked if the pickup being replaced will be sold. The City Manager said it would be transferred to another department and the truck in the most deteriorated condition would be auctioned. Mr. Adams asked if it was standard to waive bid procedures, and the City Manager responded that generally, for autos, we use contract bids from other agencies and this is the Florida State Sheriff's contract, and we ask to waive procedures to tap into prices already procured by other organizations. He said there has not been an issue on these because there is no local vendor. MOTION by Ms. Coy and SECOND by Mr. Adams to approve item C of the Consent Agenda. Result of the roll call vote: AYES: All NAYS: None Passed 5-0. 9. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. A. City Budqet Review Advisory Board - Update on Council Appointments on December 12, 2012 The City Clerk advised that the newly elected members will announce their appointee on December 12th, at the same time that at-large applications will be provided for appointment by Council. She noted there were three at-large applications currently on hand if a member of Council wanted to view them for an individual appointment. Regular City Council Meeting November 14, 2012 Page Four B. Mayor Appointment of Council Members to IRC and Reaional Committees Affordable Housing Advisory Committee Beach and Shore Preservation Committee Economic Development Council Metropolitan Planning Organization Elected Officials Oversight Committee Sebastian River Area Chamber Of Commerce Tourist Development Council Treasure Coast Council of Local Governments Treasure Coast Regional League of Cities Treasure Coast Regional Planning Council Member AI Minner Member Andrea Coy Alternate Jim Hill Member pon Wright Alternate Andrea Coy Member Bob McPartlan Alternate Don Wright Member Andrea Coy Alternate Jim Hill Mayor Bob McPartlan Don Wright Member Jim Hill Member Jerome Adams Member Jim Hill Member Jerome Adams Alternate — Vero Beach C. Assiqnments to Monitor IRC Commission Meetings — Dec 2012 - Oct 2013 December — Adams January — McPartlan February — Wright March — Hill April — Coy May — Adams June - McPartlan July - Wright August - Hill September - Coy October - Adams 10. PUBLIC HEARING A. Second Readinq and Public Hearinq Ordinance 0-12-11 - FEMA and Floodplains (Communitv Development Transmittal, 0-12-11) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, REPEALING CHAPTER 46 OF THE CODE OF ORDINANCES IN ITS ENTIRETY AND ENACTING A NEW CHAPTER 46 RELATING ' TO FLOOD DAMAGE PREVENTION, ADOPTION OF FLOOD HAZARD MAPS, DESIGNATION OF A FLOODPLAIN ADMINISTRATOR, AND ESTABLISHMENT OF PROCEDURES AND CRITERIA FOR DEVELOPMENT IN FLOOD HAZARD AREAS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR EFFECTIVE DATE. (PJ Ad 10/31/12) The City Attorney read Ordinance No. 0-12-11 by title only. The City Manager advised that two of the flood panels may change in the future because FEMA is in the process of updating levee standards and once completed those two panels that have levees may change. Frank Watanabe, P.E., Neel-Schaffer Inc. reported the panels for Fischer Lake Island and San Sebastian Springs will remain the same for now, and the there is no determination when new levy standards will be released, staff is requesting Council approve the current maps to meet the December 4t" deadline, and updates will be made as they become available. Regular City Council Meeting November 14, 2012 Page Five Mr. Wright asked what the impact would be for a future FEMA updates if they did a city- wide elevation survey and Mr. Watanabe said the cost would be enormous. Mr. Wright said a lot of surveys have been completed for road projects and asked if those surveys could be used to establish flood elevations. Mr. Watanabe said that would be ideal for capital projects but they have to survey at the high point and they can't survey on private property for public purpose. Mayor McPartlan opened the public hearing at 7:08 p.m. There was no public input. MOTION by Mr. Hill and SECOND by Ms. Coy to approve Ordinance No. 0-12-11. Result of the roll call vote: AYES: All NAYS: None Passed 5-0. 11. UNFINISHED BUSINESS — None. 12. PUBLIC INPUT Bruce Zingman, Sebastian, congratulated the new Council and said Santa is coming to town on December 1 St, there will be stuffed animals for children, and any organization can participate in the parade. Damien Gilliams congratulated Mr. Adams and Mr. Hill, said he wanted to make sure taxpayers received half the cost of the mowers as discussed at the last meeting regarding the agreement between the City and International Golf Maintenance as well as the waived increase to make sure they start the new year off right and watch out for the City's treasury. He said the Charter should be reviewed and the public should have the right to pick the mayor noting Mr. Wright should not have been passed over for the position. He complimented Mr. Adams for pulling the pickup purchase off the consent agenda as it keeps everybody in check. He wished the Council luck with a prosperous new year. 13. NEW BUSINESS A. Resolution R-12-34 Reqarding Solicitation on Private Property — Recommended bv Veterans Advisorv Committee (Committee Transmittal, R-12-34) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, URGING MANAGERS AND OWNERS OF PRIVATE, COMMERCIAL AND RETAIL PROPERTIES WITHIN THE CITY OF SEBASTIAN, FLORIDA AND THE GREATER SEBASTIAN RIVER AREA TO CAREFULLY CONSIDER THE CREDENTIALS AND BONA FIDES OF ANY ORGANIZATION THAT REQUESTS PERMISSION TO SOLICIT CHARITABLE CONTRIBUTIONS FOR THE BENEFIT OF VETERANS; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. The City Attorney read Resolution No. R-12-34 by title only. MOTION by Ms. Coy and SECOND by Mr. Hill to approve Resolution No. R-12-34. Regular City Council Meeting November 14, 2012 Page Six There was no public input. Mr. Hill said he was a huge supporter of veterans' organizations but was concerned with endorsing these agencies and leaving hundreds of other charities off which would be a disservice. Ms. Coy responded that the resolution does not specify who to give to and not give to, but from her personal experience, there are disreputable organizations taking citizens' money and very little of that money goes to veterans and their families. The intent was for the Legion and VFW commanders to go to local businesses with the resolution asking the businesses to personally look into the charities. She said she hoped Council would reconsider this. Mr. Adams said in looking through the resolution, it is not saying to only go to the VFW or American Legion but at the bottom it says to look at the credentials of any organization, and if the wording is causing confusion, he would be in support of re-wording the resolution. Mr. Hill suggested not mentioning any organization at all as it falls back on personal responsibility. Mr. Wright suggested re-wording the resolution to indicate they want the business community to be careful about who was selected, without identifying the two organizations. Ms. Coy said this was to give businesses an introduction to the two organizations in the City limits and suggested they ask questions of Commander Piper. Mayor McPartlan agreed there are a lot of people collecting for bogus organizations; he could support changing the language to be cautious about any organizations that want to collect money. In response to Ms. Coy, the City Attorney said the veterans could go out to the businesses with their own letters of introduction. Result of the roll call vote: AYE: Coy NAY: McPartlan, Wright, Adams, Hill Failed 4-1. B. First Readinq of Ordinance 0-12-12 — Amending Committee and Board Code Provisions (Clerk Transmittal, 0-12-12) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 2-169 PROVIDING FOR PUBLIC NOTIFICATION OF CITY BOARD AND COMMITTEE VACANCIES; AMENDING CODE SECTION 2-171 PROVIDING FOR CONTINUATION OF TERM UNTIL REPLACED; AMENDING CODE SECTION 2-173 PROVIDING FOR REMOVAL PROCEDURES FOR CONSECUTIVE UNEXCUSED ABSENCES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR EFFECTIVE DATE. The City Attorney read Ordinance No. 0-12-12 for the first time by title only. 6 Regular City Council Meeting November 14, 2012 Page Seven MOTION by Mr. Hill and SECOND by Mr. Wright to pass Ordinance No. 0-12-12 on first reading and set public hearing for December 12, 2012. Result of the roll call vote: AYES: All NAYS: None Passed 5-0. C. Award Bid to Aq-Scape Inc. Vero Beach to Provide Parkinq & Roadwav Improvements to Indian River Drive in Amount of $41,290 and Authorize Staff to Execute Construction Services Aqreement (Citv Manaqer Transmittal, Bid Tab, Pro osal The City Manager said Ag-Scape was the only bidder with a competitive bid and he recommended approval. He noted that Mr. Collins agreed to dedicate property to the City to put in the sidewalk and once Council accepts the quit claim deed, upon approval of the bid, he will start construction. MOTION by Mr. Hill and SECOND by Ms. Coy to approve the contract to Ag- Scape, Inc. to provide parking and roadway improvements in the amount of $41,290 and authorize staff to execute the construction services agreement. There was no public input. Mr. Wright congratulated City staff for bringing it in at half of the cost and noted the City is receiving a cionation of land valued at $10-15,000 and anybody that parks there will benefit. Result of the roll call vote: AYES: All NAYS: None Passed 5-0. 14. CITY ATTORNEY MATTERS — None. 15. CITY MANAGER MATTERS A. Reminder — Legislative Delegation Meetinq Ideas The City Manager asked Council to send him an e-mail on any state issues so he could put them on a future agenda for discussion. Street Pavina The City Manager said they just finished up some street paving in the Pelican Island area and he wanted to apply the numbers to repair Englar from Barber to the George Street bridge by bidding out the concrete base material, and then asphalt. He said while this may be considered an administrative function, he sought Council approval to move forward. (see attached PowerPoint) Regular City Council Meeting November 14, 2012 Page Eight It was the consensus of Council that the project fell under the City Manager's administrative authority. Mr. Wright suggested asking for quotes on just the asphalt and then on the entire job to make sure the numbers hold up. The City Manager offered to bid out the project both ways. 16. CITY CLERK MATTERS - None. 17. CITY COUNCIL MATTERS Ms. Coy congratulated Mayor McPartlan for surviving his first meeting as mayor. Mr. Adams said he was looking forward to working with Council and serving the citizens of Sebastian and congratulated Mayor McPartlan. Mr. Wright congratulated Mayor McPartlan, as well as the existing City Council. He requested an agenda prior to their scheduled joint meeting with the City of Fellsmere. Mr. Hill congratulated Mr. Adams and Mayor McPartlan, and Vice Mayor Wright. He thanked Council for allowing him to serve as Mayor for the past two years and he was humbled by the trust the voters have given him. Mayor McPartlan congratulated Mr. Adams and Mr. Hill, and thanked Ms. Coy for the mayoral nomination. He said he always considered Mr. Hill as a true ambassador for the City especially when he convinced the Mayor of Orlando that Sebastian was more magical than Orlando; he hoped to be just as good as an ambassador. He said November was National Adoption Month; he invited anybody interested in adopting or becoming a foster parent to look for a slide on Channel 25 or contact him. 18. Being no further business, Mayor McPartlan adjourned the Regular Meeting at 7:55 p.m. Approved at the November 28, 2012 Regular City Counci/ meeting. ,�; , � � _-c Bob McPartlan, Mayor A T ��5�': �. �,�� ' �� _ � , �! ��:..�...-� �-!1 ' Sally A. M�, MMC - City Clerk **Official** CERTIFICATE OF CANVASSING BOARD OFFICIAL RETURNS CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA We, the undersigned, Joe Wild , County Judge, Joseph Flescher , and Leslie Rossway Swan , Supervisor of Elections, constituting the Board of County Canvassers in and for the City of Sebastian, Indian River County, Florida, do hereby certify that we met in the office of the Supervisor of Elections on the 9`h Day of November, A.D. 2012 and proceeded to publicly canvass the votes given for the offices herein specified at the Municipal General Election on the 6"' Day of November, A.D. 2012, as shown by the returns on file in the office of the Supervisor of Elections. We hereby certify from said returns as follows: For (Two Year Term) City Council Member Term, the whole number of votes cast was V(�, of which number JEROME ADAMS DAMIEN GILLIAMS JIM HILL TIM SLAVEN (VOTE FOR NO MORE THAN TWO) RECEIVED RECEIVED RECEIVED RECEIVED ►�- . pT_q�__ VOTES a,�� VOTES �� VOTES 3,a�-l.� VOTES The Canvassing Board certifies that the board has reconciled the number of persons who voted with the number of ballots counted and that the certification includes all valid votes cast in the election. � Joe Wild, C unty Judge Canvassing Board Chairman � - J e Flescher, County Commissioner vassing Board Member Leslie Rossway wan, Sup isor of Elections Canvassing Board Membe November 9, 2012 0 � z 4 �� g t Q � V � � W �" d i � �' � _ � ...�, � � C� � �..i � VJJ � • �y � � � � � � �'w �1 � Z O Q N ~ Z � � O H � � a H ~ Z � =O � � � N � W � 0 0 0 0 0 0°o, 0 ° °o rn o000 0 o c°�� 0 � r-i I� N �j r-i p' � 1� r-I � � O� � 0 � � O O �--� N O O n1 O OO r-I O O � � il} �t/} i/� i,�} i/? �/} i1} °o °o ° o°o °� °o °o � �1 O Q1 00 M O � � � r—I I� N 00 N r—I O m� � � 0 0 O O � � � � °o ° °o ° °o °o °o O � � � O O N o � � � �� o°o ° °o ° � o°o N N r-I I� N � n � J I J 0 � � 0 U U � f� i � � 0 � � C0 G Z J J (}/) O W J �—+ }� � L � C •� � > � �� i1 � N a--+ i qp H � � c� m � t 4�A N� Q Q Q .� ,X N Q � N � W +., c/') W � � N C � � � � L � � C7 '� U �7 0 0 � � � O r-I 0 �f1 � � � � 0 � � (/i J N Q1 U .� L � � � 0 � U 7 L +, c 0 U � t1A � �L Q� v c .� c w O ::i � r � N �' N � O � .. � � � �� ^ � � � � � JA H �