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HomeMy WebLinkAbout03051998Minutes of the Indian River County Municipal Canvassing Boards Orientation Meeting and Logic and Accuracy Test Thursday, March 5, 1998 - 3:00 p.m. 3rd Floor Conference Room Indian River County Administrarion Building 1840 25th Street Vero Beach, FL Pr n • Indian River County: Supervisor of Elections, Kay Clem; County Attomey, Charles Vitunac; Chief Depury Supervisor of Elections, Diana Wright; and Absentee Ballot Coordinator, Mazge Trumble City of Sebastian Canvassing Board Members: Chairperson and City Clerk, Kathryn O'Halloran; Councilmember Louise Cartwright; and Deputy City Clerk, Sally Maio City of Vero Beach Canvassing Board Members: City Attorney, Robert Sechen; City Manager, Rex Taylor; and City Clerk, Tammy Vock City of Fellsmere Canvassing Board: City Attorney, Warren Dill; Councilmember Bob Baker; and City Clerk, Deborah Krages Supervisor of Elections, Kay Clem gave a brief presentation, a videotape presentation on canvassing of election results, and an overview of procedures which will be followed on March 10, 1998 relative to absentee ballots, of which she stated a total of 31 had been received so faz, and canvassing. She stated that following the opening and certification of absentee ballots, the logic and accuracy test will be conducted, the machines will be certified to be beginning at zero and then one member of each Canvassing Board will remain in the room to view the counting and the other two members will be allowed to move around to view the ballot receiving and inspection. She did state, however, in the event of a spoiled ballot, all three members will need to be brought back together for duplication and signature. She said she felt it was important for Board members to view all aspects of the process. Once counting is completed, Mrs. Clem said the canvassing board members will have to return to the counting room to certify results and the zeroing out of the machines. Absentee ballot guidelines were reviewed (see attached as distributed at the meeting). Mrs. Clem said any ballots that have been received by her staff and are questionable, are put aside for the Canvassing Board to review and approve or reject. Following a question on what defines "address" by Vero City Attorney Sechen, a motion was made by Mr.Taylor that the City of Vero Beach would only accept postal delivery addresses, which would include either street or post office boxes. Mrs. Vock seconded the motion and the motion was passed unanimously by the Vero Beach Canvassing Board. City of Sebastian Canvassing Board member Mrs. Cartwright moved in concurrence with the Vero Beach motion. Mrs. Maio seconded the motion and the motion passed unanimously. The City of Fellsmere made and passed unanimously the same motion. Minutes of the Indian River County Municipal Canvassing Boards Orientation Meeting and Logic and Accuracy Test Thursday, March 5, 1998 - 3:00 p.m. Page Two City of Vero Beach Canvassing Board member, Mr. Taylor made a motion that the Ciry of Vero Beach accept all guidelines 1-141isted on the February 14, 1998 memo from Kay Clem (attached), except as amended number 4) No Witness Address. Mrs. Vock seconded the motion and it passed unanimously. City of Sebastian Canvassing Boazd member Mrs. Cariwright moved in concurrence with the Vero Beach motion. Mrs. Maio seconded the motion and the motion passed unanimously. The City of Fellsmere made and passed unanimously the same motion. Mrs. Clem briefly reviewed procedures for recount, protest of election returns, certification of results, and advised that she had copies of her security procedures if anyone wanted them. The meeting was adjourned at 4:05 p.m. and all members were escorted to the Supervisor of Elections' office for the Logic and Accwacy Test. Mrs. O'Halloran was excused at 4:05 p.m. City of Sebastian Canvassing Board members, Mrs. Carlwright and Mrs. Maio, along with other Canvassing Boazd members certified the test. The Logic and Accuracy Test was completed at 4:25 p.m. City of Sebastian Canvassing Board C , Kathryn M. 'Halloran, City Clerk Chairperson /��� . Louise Cartwright Councilmember �� � � � Sally A. M io Deputy ity Clerk . 03l�811998 23:24 5619784790 CITY OF VERO CLERKS PA6E 05 . . Kay C1e�m Supervisor of Elections Indian Rivez Counry, Florida I ABSENTE.E CANVASSING B(JARD GUIDELINES 1. No Votez Si�oature 2 Voter Signature does not match 3. No Wimess 4. No Witness Address 5. Witnessed by Candidate 6. Husband and wife signed each others certificates 7. Ballot is torn, taped, folded 8. Write-ins 9. No ballot in secrecy em►elope 10. M�ore than one ballot in secrecy emnelope 11. Ballot booklet is marked iastead of Regtilar bau�ot 12. Advat�ce Ballot(original not retumed) 13. Wroug ballot returned for this election 14. Retur�ed more than one ballot fot' same El�ction vzai9s REJECT REJECT REJECT REJECT RETECT ACCEPT if both ballots are returned DUPLICAI'E if mtent can be determined DUPLICATE if valid wr�e-in REJECTED --subtcact from ballots cast ACCEPTED if two si�atures on certificate DUPLICATE if i�tent �aa bs des�r�uo�ad DUPLICATE REJECT ACCEPT first laallot received ' 1840 25ct� Scceet, Suice N-109 � vero Beach, FI. 32960-3396 -(5G1) SG7-8�87 • FAX (561) 770•5367 � C�..i'Yl�.�'1 �� C�.t-�i � c• CtL�-�-� r i