HomeMy WebLinkAboutGeneral Election 20043I9/U4 �LF�TIOId �O�.LOWUP
X remove items from front board - file proclamafion in general ele�ion file (Sally)
_X prepare work order for MIS to remove election issues ftom website (Saliy)
_X make temporary namepiates for Monday night (Jeanette)
X update History file in election directory (5ally)
_X prepare oaths of ofrice (Sally)
get Hill books back - �.e,�(�� ��'�°
X get Bames books back (Jeanette)
_X prepare and conduct Council orientation (Sally and Jeanette)
X obtain unofficial results from S�E (delivered)
_X draft 3/15/04 transmittal (Sally)
_X call and order Mayor plaques for Mayor for Mo day pickup (Sally}
-�� request check for both piaques (Salfy)
pick up Hill's p{aque -(error in priniing) � chedule for 3I24/04
X order flowers for Monday (Sally)
_X take new group photo and individual photos for web page (Jeanette)
X provide videotapes to Hepiinstall and Monier (Donna)
=1�, ietier to Indian River County new titles - Tuesday (Ann)
letter to Supervisor of Efections - Tuesday - include financial d�sclosure
forms for Heptinstalf and Monier (Sally)
—X� gave Barnes file final financial disclosure to mail to SOE (Salfy)
X rnail final finan�ial disclosure form to Hill to mail to SOE (Sally)
� order alf new narneplafies for hallway and council chambers on Tuesday (Jeanette)
_,X change mailbox information (Donna)
create new contact (ists - public and intemal (Sally)
���j order'business cards for all members (Jeanette)
have NicCollum schedule his photo for hallway (Sally) Q�Yn�
rnove Bames photo to Mayor gallery in smaller frame (Jeanette) ��,"�"
obtain website bios and prepare work order to MIS to update (Jeanette)''� �
� complete 3/15/04 "minutes and piace on 3/24/04 agenda (Jeanette)
_,� updaie mailing fists as they corne in (Ann)
obtain termination reports from all 2004 candidates by June 7�' �
X Heptinstall fine ta be paid or appealed within 20 days (March 29th) (Sally)
_� update roll call list and a!I individual roll calls (Jeanette) ,, .�x`S6�-
sche ule IEMO for Monier and Hepti siall (Jeanette) l�
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3l24/04 meeting '�� � � � �
- �''d?�;�e- �n ���
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resentat�ons to Jim Hill
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preliminary information about budget advisory committee - ask Monier
and Hepfinstall to seiect one member for formal appointment on April 14�''
Barczyk, Coniglio and McCollurn appointees will remain on boarcf for one
more year (Sally)
bring back recommendation for two at-large budget advisory members
and fonnalfy appoint council appointees on 4/14/04 (Jeanette)
Mayor's matters - liaison appointrnerits (Jeanette)
Mayor's IRC Commission meeting assignmer�ts (Jeanette)
provide information to new Mayor and Council members about requested
joint meeting with other municipalities and IRC Commission
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Supervisor of Elections
Indian River County, Florida
May 3, 2004
Ms. Sally Mayo
Ciry Clerk
City Of Seba.stian
1225 Main Street
Sebastian, FL 32948
Dear Sally;
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Please find an invoice for the costs of nuiaiag the March 9, 2004 City Election.
Please make the check payable to Say Clem, Supervisor of Elections and mail to the
address listed below at your earliest possible coaveaience.
As a remi.nder to our recent telephone conversation please budget for the upcoming
year approximately $2.00 per voter for the city elections.
Sincerely,
Bay Cle �
KC: js
Enc.
1750 25th Street, • Vero Beach, FL 32960-3363 •(i72) 567-8187 • FAX (772) 770-5367
voteindianriver.com
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KAY CLEM
. � Supervisor of Elections
� Indian River County
- 1750 25th Street
Vero Beach, FL 32960
Bill To
CITY OF SEBASTIAN
SALLY MAYO, CITY CLERK
1225 MAIN STREET
SEBASTIAN, FL 32948
Invoice
Date Invoice #
4/26/2004 5142008
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Percentage of Sebastian Voters Voting on March 9th
Sally Maio
From: Steve Demers - Indian River Co, FL Elections [IRCElections�bellsouth.net]
Sent: Thursday, April 15, 2004 4:54 PM
To: 'Sally Maio'
Subject: RE: Percentage of Sebastian Voters Voting on March 9th
There were 12,309 eligible to vote and 2,659 voted for a percentage of 21.6%
Steve
-----Original Message-----
From: Sally Maio [mailto:smaio@cityofsebastian.org]
Sent: Thursday, April 15, 2004 2:25 PM
To: ircelections@bellsouth.net
Subject: Percentage of Sebastian Voters Voting on March 9th
Can you tell me the percentage of Sebastiarx�ats who voted on March 9th. Sally
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4/16/2004
Page 1 of 1
Kay Clem
Supervisor of Elections
Indian River County, Florida
TO:
FROM
DATE:
RE:
--MEMO--
City Clerks
Kay Clem
March 19, 2004
County Canvassing Board Certificates
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Please find enclosed the County Canvassing Board Certificate reflecting the
official results of the Municipal Elections held on March 9, 2004.
Don't hesitate to call if you have any questions.
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1750 25th Street • Vero Beach, Florida 32960-3363 •(772) 567-8187 • Fax (772) 770-5367
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**OFFICIAL**
CERTIFICATE OF CANVASSING BOARD
CITY OF SEBASTIAN.
INDIAN RIVER COUNTY, FLORIDA
We, the undersigned, members of the duly constituted Board of
Canvassers for Indian River County, Florida, do hereby certify that we met
in the o€fice of the Supervisor of Elections on the � Day•of Mazch, A.D.
2004 and proceeded to publicly canvass the votes given for the offices
herein specified at the Municipal General Election on the 9"' Day of March,
A.D. 2004, as shown by the returns on file in the office of the Supervisor of
Elecrions, We hereby certify from said returns as follows:
For City Council Member, the whole number of votes cast was �-�, of
which number
(VOTE FOR TWO)
WALTER W. BARNES RECEIVED q��_ VOTES
MICHAEL HEPTINSTALL RECEIVED J• 0�9 VOTES
ED MAJCHER RECEIVED �Oij VOTES
LISANNE MONIER RECEIVED �i � VOTES
LO1�TIVIE R. POWELL RECEIVED '193 VOTES
. (� �
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Joe Wild, ounty Judge
� Canvassing Board Chairman
Arthur Neuberge
Vice-Chairman
Board of County Commissioners
Kay Clem
Supervisor of Elections
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HOME OF PELICAN ISLAND
1225 Main Street
Sebastian, Ftorida 32958
Phone (772) 589-5330 — Fax (772) 589-5570
E-Mail: city�cityofsebastian.org
March 16, 2004
Jim Hill
1510 Polynesian Lane
Sebastian, FL 32958
Dear Jim:
We're sorry you couldn't be with us on Monday night, but hope to see you on Wednesday,
March 24, 2004 at the Regular Meeting to provide us an opportunity to recognize you for your
service to the City of Sebastian.
I am enclosing a final financial disclosure form for you to fill out and mail to Kay Clem,
Supervisor of Elections Office within 60 days of the election.
I would also ask that you return your Code of Ordinances, Land Development Code and any
other books which you were given during your term so that we can pass them on to new
members.
Thanks for everything you've done. We will miss you and wish you our heartfelt support in your
run for the County Commission.
See you next week!
Sin ly,
,,,��-
,
Sally A. M io MC
City Clerk
**UNOFFICIAL**
CERTIFICATE OF CANVASSING BOARD
CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
We, the undersigned, members �of the duly constituted Board of.
Canvassers for I�idian River.County, Florida, do hereby certify that we met
in the office of the Supervisor of Elections on the 9"' Day of March, A.D.
2004 and proceeded to publicly canvass the votes given for the offices
herein specified at the Municipal General Election on the 9`�' Day of March,
A.D. 2004, as shown by the retums on file in the office of the Supervisor of
Elections. We hereby certify from said returns as follows:
For City Council Member, the whole number of votes cast was �, 9'� 9, of
which number
(VOTE FOR TWO)
WALTER W. BARNES RECEIVED G(a'� VOTES �
MICHAEL HEPTIN5TALL RECENED �Q�9 _ VOTES
ED MAJCHER RECEIVED _ (�73 VOTES
LISANNE MONIER
LONNIE R. POWELL
_ _
RECEIVED !,'�'1d VOTES
RECEIVED '1q3 VOTES
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Joe Wil , County Judge
Canvassing Board Chairman
Arthur Neuberg r
Vice-Chairman
Board of County Commissioners
Kay Clem
Supervisor of Elections
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HOME OF PELICAN ISLAND
1225 Main Street
5ebastian, Fiorida 32958
Phone 772 589-5330 Fax 772 589-5570
smaio@ciryofsebastian. org
March 16, 2004
Kay Clem
Supervisor of Elections
Indian River County
1750 25�' Street
Vero Beach, FL 32960
RE: March 9, 2004� City of Sebastian General Election
Dear Mrs. Ciem:
On behalf of the City of Sebastian, ! wish to express my gratitude for your administration and
canvassing of the City of Sebastian March 9, 2004 Generaf Election.
For your inforrnation, City Counal elected Nathan B. McCollum as Mayor and Joe Barczyk as
Vice-Mayor for one year terms to March 2005.
Enclosed please find:
Draft minutes of 3/15/2004 Special Meeting
Certified copy of Resolution No. R-04-10 (certifiqte of canvassing board)
Financial Disclosure Fortns for Councilmembers Mike Heptinstall and Lisanne Monier.
Final financial disclosure forms have been provided to former Mayor Walter Bames and Council
Member Jim Hill with instructions to mail them to your office.
If you have any questions, pfease do not hesitate to contact me. As soon as I receive your
invoice for services I'If submit it for payment to the Finance Department.
Thanks again!
Sin re , �
; ` �. �� .
Sally A. M ' , CMC
City Clerk
Enclosures
cc: Mayorand City Councll
City Manager
City Attomey
Deputy City Clerk
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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL �R AFT
SPECIAL MEETING
ELECTION MATTERS
MINUTES
MONDAY, MARCH 15, 2004 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor Barnes called the Special Meeting to order at 7:00 p.m.
2. The Pledge of Allegiance was recited.
3. Invocation was given by Father Morrissey, St. Sebastian Catholic Church.
4. ROLL CALL
Citv Council Present:
Mayor Walter Barnes
Vice-Mayor Raymond Coniglio
Councilmember Joe Barczyk
Councilmember James Hill
Councilmember Nathan McCollum
New Citv Council Members Present:
Councilmember Michael Hepstinstall
Councilmember Lisanne Monier
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Airport Director, Jason Milewski
City Engineer, David Fisher
Finance Director, Shai Francis
Golf Course Director, Greg Gardner
Growth Management Director, Tracy Hass
Police Chief, James Davis
Public Works Director, Terry Hill
Special City Council Meeting
March 15, 2004
Page Two
5. ELECTION MATTERS
(City Clerk Transmittal, R-04-10, Certificate of Canvassing Board)
A. CURRENT CITY COUNCIL
1. Adopt Resolution No. R-04-10 — Certificate of Canvassinq Board
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO
THE MARCH 9, 2004 MUNICIPAL ELECTION; PROVIDING FOR DECLARATION OF COUNCIL
RESULTS; DIRECTING THE CLERK TO ENTER THE RESULTS OF THE COUNCIL ELECTION IN THE
OFFICIAL MINUTES OF THE MEETING OF THE CITY COUNCIL; PROVIDING FOR REPEAL OF
RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN
EFFECTIVE DATE.
The City Attorney read Resolution No. R-04-10 by title.
MOTION by McCollum/Coniglio
"I move to adopt Resolution R-04-10."
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Roll Call carried 5-0
2, Presentation of Plapue to Mavor Barnes
Vice Mayor Coniglio presented Mayor Barnes with a plaque and commended him for his
service to the City of Sebastian. Beth Mitchell, Sebastian River Area Chamber of
Commerce, presented Mayor Barnes with gifts from the Chamber and also commended
him for his service. Charter Officers, Department Heads and staff presented Mayor
Barnes with a gavel and thanked him for his guidance.
B. NEW CITY COUNCIL
1. Investiture of Newlv Elected Officials bv the Citv Clerk
The City Clerk swore in newly elected City Council Members, Lisanne Monier and
Michael Heptinstall, who then took their places at the Council dais.
Special City Council Meeting
March 15, 2004
Page Three
2. Election of Mavor
Vice Mayor Coniglio called for nominations for Mayor.
Mr. Barczyk nominated Mr. McCollum. Ms. Monier nominated Vice Mayor Coniglio.
The City Clerk called the roll and the vote was as follows:
Mr. Barczyk — Mr. McCollum
Mr. Heptinstall — Mr. McCollum
Mr. McCollum — Mr. McCollum
Ms. Monier — Mr. Coniglio
At this point in the vote, Mr. Coniglio asked that the vote be unanimous for Mr. McCollum
and Ms. Monier agreed. The vote then became 5-0 for Mr. McCollum to be appointed
Mayor for a one-year term.
3. Election of Vice Mavor
Mayor McCollum called for nominations for Vice Mayor.
Mr. McCollum nominated Mr. Barczyk.
Ms. Monier nominated Mr. Coniglio.
Mr. Coniglio declined the nomination and asked for a unanimous approval for Mr.
Barczyk and all members agreed. Mr. Barczyk was appointed Vice Mayor for a one-year
term.
6. CLOSING REMARKS BY COUNCILMEMBERS
Ms. Monier and Mr. Heptinstall thanked all involved in their elections and vowed to work toward
the betterment of the City. The other members of Council congratulated them on their election.
7. Being no further business, Mayor McCollum adjourned the Special Meeting at 7:20 p.m.
Approved at the March 24, 2004 Regular City Council meeting.
Nathan B. McCollum, Mayor
ATTEST:
Sally A. Maio, CMC, City Clerk
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RESOLUTION NO. R-04-10
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, PERTAINING TO THE MARCH 9, 2004 MUNICIPAL ELECTION;
PROVIDING FOR DECLARATION OF COUNCIL RESULTS; DIRECTING
THE CLERK TO ENTER THE RESULTS OF THE COUNCIL ELECTION IN
THE OFFICIAL MINUTES OF THE MEETING OF THE CITY COUNCIL;
PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, pursuant to Section 4.05 of the City Charter, the Mayor issued a
Proclamation on December 10, 2003, calling for a general election in the City of Sebastian for
March 9, 2004; and
WHEREAS, the City Council, pursuant to Section 4.07 of the City Charter, adopted
Resolution No. R-03-56 on December 10, 2003, specifying Precincts 103, 104, 105, 106, 107,
109, 201, 203, and 204 as the official polling places for the City of Sebastian for the general
election, and naming the offices to be filled; and
WHEREAS, the City Clerk of the City of Sebastian, pursuant to Section 100.021 of the
Florida Statutes, published notice of the general election on December 26, 2003, and January
2, 2004 in the Vero Beach Press Journal, a newspaper of general circulation.
WHEREAS, the City Clerk has posted the Election Proclamation and notice of the
general election on the official announcement board located at City Hall; and
WHEREAS, at the close of qualifying on January 23, 2003, five candidates had
qualified for the two seats available in March 2004; and
WHEREAS, by virtue of the Presidential Preference Primary on the March 9, 2004
ballot, canvassing was conducted by the Indian River County Canvassing Board in
accordance with State law.
;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY O�
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
SECTION 1. DECLARATION. The City Council of the City of Sebastian, Indian River
County, Florida, hereby accepts the returns provided by the Canvassing Board for Indian River
County for the general election, held on March 9, 2004, in Precincts 103, 104, 105, 106, 107,
109, 201, 203, and 204, as attached hereto as Exhibit "A".
SECTION 2. RECORDING. The City Clerk is hereby directed to enter the results of
the Council election in the o�cial minutes of the City Council meeting during which this
Resolution is adopted.
SECTION 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are
hereby repealed.
SECTION 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its
passage.
The foregoing Resolution was moved for ption by Councilmember
�� �
The motion was seconded by Councilmember ` and, upon being put to a
vote, the vote was as follows:
Mayor Walter Barnes
Vice Mayor Ray Coniglio
Councilmember Joe Barczyk
Councilmember Jim Hill �
Councilmember Nathan McCollum
The Mayor thereupon declared this Resolution duly passed and adopted this 15th day
of March, 2004.
CITY OF SEBASTIAN, FLORIDA
By: �� ���
Walter Barnes, Mayor
Approved as to Form and Content for
Relian e by the City of Sebastian Only:
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Rich St�inger - City tt mey
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Sally A. o, CMC - ity Clerk
(SEAL)
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**UNOFFICIAL*'�
.�; r�a�_ � M • ___ • � :. � • �
CITY OF STBASTIAI�T
INDIAN RiVER COUNTY, FLORIDA
We, the undersigned, members "of the duly con'stituted Board of
Canvassers for Iridian River.County, Florida, do hereby certify that we met
in thc office of the Supervisor of Elections on the 9t° Day of March, A.D.
2004 ead proceeded to publicly canvess the votes givm for the offices
herein specified at the Municipal General Election on the 9'" Day of March,
A.D. 2004, as ahown by the retume on file ia the office of the Supervisor of
Blxtions. We hcreby certify from said retums as follows:
For City Council Member, thc whole number of votes cast was +�, 9�f 9, of
which number
(VOTE FOR TWO)
wai.� w. s�s
MICHAEL HEPTINSTALL
ED MAJCHER
LISANNE MONIER
Larrrr� x. Pow�.
RECENED �(r� VOTES
��� � o� q vo�s
gyC�yp� �_ VOTES
�Cg� �,�}70 VOTES
x�c�vEn n43 vo�s
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Joe W' County Judge
Cam�sasing Board Chairman
W�� c'`�
Arthur Neubcrg
Vice-Chsi:man
Board of County Commissioners
�' �' _��c,� J
Kay Clcm
Supervisor of Elxtions
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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
SPECIAL MEETING
AGENDA PACKET
MONDAY, MARCH 15, 2004 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
MARCH 9, 2004
GENERAL ELECTION MATTERS
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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
SPECIAL MEETING
ELECTION MATTERS
AGENDA
MONDAY, MARCH 15, 2004 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
4. ROLL CALL
5. ELECTION MATTERS
(City Clerk Transmittal, R-04-10, Certificate of Canvassing Board)
A. CURRENT CITY COUNCIL
1. Adopt Resolution No. R-04-10 — Certificate of Canvassing Board
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO
THE MARCH 9, 2004 MUNICIPAL ELECTION; PROVIDING FOR DECLARATION OF COUNCIL
RESULTS; DIRECTING THE CLERK TO ENTER THE RESULTS OF THE COUNCIL ELECTION IN THE
OFFICIAL MINUTES OF THE MEETING OF THE CITY COUNCIL; PROVIDING FOR REPEAL OF
RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN
EFFECTIVE DATE.
2. Presentation of Plaque to Mayor Barnes
B. NEW CITY COUNCIL
1. Investiture of Newly Elected Officials by the City Clerk
2. Election of Mayor
3. Election of Vice Mayor
6. CLOSING REMARKS BY COUNCILMEMBERS
7. ADJOURN
If any person decides to appeal a decision with any respecf to any matter considered at the above hearing or
meeting, said person will need a verbatim record of all proceedings including the testimony and evidence, which
is not provided by fhe City. (F.S.286.0105)
In compliance with fhe Americans wifh Disabilities Act (ADA), anyone who needs special accommodation for this
meeting should contact the City's ADA coordinator at 589-5330 at least 48 hours in advance of this meefing.
Hearfng Asslstance Headphones are Avallab/e In ihe Councfl Chambers for all Government Meetings.
A.
B.
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HOME OF PELiCAN aLlWD
CITY COUNCIL AGENDA TRANSMITTAL
SUBJECT:
3/9/04 Election Matters
• Resolution No. R-04-10
• Investiture of Elected Officials
• Election of Mayor
• Election of Vice Mayor
CURRENT CITY COUNCIL
AGENDA NO:
DEPT. ORIGIN: Citv Clerk
DATE SUBMIITED: 3/10/04
MEETING DATE:
EXHIBITS:
1) Resolution No. R-04-10 — Certificate of Canvassing Board
3/15/04
R-04-10
In accordance with Section 4.08(c) of the City Charter, `The City Council shall hold a Special Meeting on
the first Monday following the e/ection for fhe purpose of receiving the certificafe of the county canvassing
board of fhe returns for Indian River Counfy, Florida, or fhe cify canvassing board, as fhe case may be.
The City Council shall then declare fhe resulfs of fhe e/ection and enter them in the minufes of fhe special
meefing. "
The Indian River County Canvassing Board has certified the March 9, 2004 election results and they are
attached to Resolution No. R-04-10.
Recommended Action: Move to adopt Resolution No. R-04-10.
2) Presentation of Plaque to Mayor Barnes
NEW CITY COUNCIL
1) Investiture of Newly Elected City Council Members and Seating at the Dais:
Recommended Action: The City Clerk will call each newly elected official to the podium individually to be
sworn in and then the newly elected City Council member shall take his/her place at the dais.
In accordance with Section 2.04(bj of the City Charter, `The ferm of each newly e/ecfed council member
shall begin on the Monday following fhe election, af a special meefing of the city council to be held for the
purpose of swearing in such newly elecfed officials. If a regu/ar city council meeting is to be held fhe
Monday following the e/ection, the new/y elected officials shall be sworn in at the conclusion of such
regular meefing."
Section 4.08(c) confinues, "Any oafh of office required to be administered fo the newly elected council
members shall be administered af such special ciiy council meeting or at the nexf cify council meeting
where the newly elected council mem6ers are in attendance."
2) Election of Mayor
Recommended Action: The incumbent Mayor, or in his absence, the Vice Mayor, shall ask for and receive
nominations for mayor and then close nominations. The City Clerk will then call the roll and each Council
member shall vote in the affirmative on nominee of his/her choice. The first nominee that receives a
majority of affirmative votes shall be elected mayor.
Vice Mayor Coniglio will call for nominations.
In accordance with Section 2.06 of the City Charter, `:..after fhe seating of any newly e/ected council
members, ai fhe firsf scheduled city council meeting subsequenf to the second Tuesday in March, the
new cify council shall, as the firsf order of business, elect a mayor from among its members. The
incumbent mayor or in his or her absence, the vice-mayor or in his or her absence, the senior member of
city council, shall ask for nominations for mayor. After all nominations have been made, the nominafions
shall be c/osed. The city c/erk shall then call the roll of the council members and each council member
shall casf an affirmative vote for the council member of their choice. The council member that receives a
majorify vote shall be elected mayor. In the evenf no council member receives a majorify of fhe votes cast
on the first ba/lot, balloting with sequential roll calls shall continue until a council member receives a
majority vote. Council members sha/l not nominate themselves. On/y elected council members shall be
eligible for fhe office of mayor.
(1) If fhere is no mayor seated on fhe new or existing city council, a temporary cify council chairperson
may be e/ected from fhe incumbent members of the ciry council for the purpose of electing a mayor as set
forth above.
(2) In the event there is only one nomination and second for mayor, the nominee shall be seated as
mayor.
3) Election of Vice Mayor
Recommended Action: The newly elected mayor shall ask for nominations for vice-mayor. The City Clerk
will then call the roll on each nominee and each Council member shall vote in the affirmative on nominee
of his/her choice. The first nominee that receives a majority of affirmative votes shall be elected vice-
mayor.
In accordance with Section 2.06(c), "At the first regularly scheduled city council meefing subsequent to
the second Tuesday in March, the city council shall elect a vice-mayor from among its members. The
term of fhe vice-mayor shall be for one year or until his or her successor is elected. The vice-mayor shall
be elected using the same procedure as for ihe election of the mayor."
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RESOLUTION NO. R-0410
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, PERTAINING TO THE MARCH 9, 2004 MUNICIPAL ELECTION;
PROVIDING FOR DECLARATION OF COUNCIL RESULTS; DIRECTING
THE CLERK TO ENTER THE RESULTS OF THE COUNCIL ELECTION IN
THE OFFICIAL MINUTES OF THE MEETING OF THE CITY COUNCIL;
PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; � AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, pursuant to Section 4.05 of the City Charter, the Mayor issued a
Proclamation on December 10, 2003, calling for a general election in the City of Sebastian for
March 9, 2004; and
WHEREAS, the City Council, pursuant to Section 4.07 of the City Charter, adopted
Resolution No. R-03-56 on December 10, 2003, specifying Precincts 103, 104, 105, 106, 107,
109, 201, 203, and 204 as the official polling places for the City of Sebastian for the general
election, and naming the offices to be filled; and
WHEREAS, the City Clerk of the City of Sebastian, pursuant to Section 100.021 of the
Florida Statutes, published notice of the general election on December 26, 2003, and January
2, 2004 in the Vero Beach Press Joumal, a newspaper of general circulation.
WHEREAS, the City Clerk has posted the Election Proclamation and notice of the
general election on the official announcement board located at City Hall; and
WHEREAS, at the close of qual'rfying on January 23, 2003, five candidates had
qualified for the two seats available in March 2004; and
WHEREAS, by virtue of the Presidential Preference Primary on the March 9, 2004
ballot, canvassing was conducted by the Indian River County Canvassing Board in
accordance with State law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORiDA, that:
SECTION 1. DECLARATION. The City Council of the City of Sebastian, Indian River
County, Florida, hereby accepts the retums provided by the Canvassing Board for Indian River
County for the general election, held on March 9, 2004, in Precincts 103, 104, 105, 106, 107,
109, 201, 203, and 204, as attached hereto as Exhibit "A".
SECTION 2. RECORDING. The City Clerlc is hereby directed to enter the results of
the Council election in the official minutes of the City Council meeting during which this
Resolution is adopted.
SECTION 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are
hereby repealed.
SECTION 4. EFFECTIVE DATE. This resolution shall take effe�t immediately upon its
passage.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put to a
vote, the vote was as follows:
Mayor Walter Bames
Vce Mayor Ray Coniglio
Councilmember Joe Barczyk
Councilmember Jim Hill
Councilmember Nathan McCollum
The Mayor thereupon declared this Resolution duly passed and adopted this 15th day
of March, 2004.
CITY OF SEBASTIAN, FLORIDA
By:
Walter Bames, Mayor
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
Rich Stringer - City Attomey
2
ATTEST:
Sally A. Maio, CMC - City Clerk
(SEAL)
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**UNOFFICIAL**
' �i� :_� • i :•• ��
CTTY OF SEBASTIAN
INDIAN RNER COUNTY, �LORIDA
We, the undersigned, membcrs "of the duly constituted Board of
Canvassers for I�ridian River.County, Florida, do hereby certify that we met
in the offico of the Supervisor of Elections on the 91° Day of March, A.D.
2004 and pmcaeded to publiely canvass the votes givm for the offices
herein apecified at the Municipal General Election on the 9'" Day of Merch,
A.D. 2004, as shown by the returns on file in�the offico of the Supervisor of
Elections. We h�reby certify from said rohuns aa foilows:
For Ctty Conacil Member, the whole number of votea cast was �, 9�f 9, of
which mmmber
(VOTE FOR TWO)
wAr..�x w. Ba�s
NIICHAEL HEPTINSTALL
ED MAJCF�R
LISANNE MONIER
Larn� x. Pow�.
RECEIVED 9V+i VOTES
xEC�n �, o� q vo�s
RECgdyED 1�73 VOTES
Rg� �, �{ 70 VOTES
xEC�n �43 vo�s
F-�'`'�
IOC W , COilIILj� Illd$C
�.'SIIV886111g B08id �181IIIISII
Arthur Neuberg r
Vico-Chai:man
Board of Couaty Commissioaers
il N
Kay Clcm
Supervisor of Elections
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ITEM: ITEM:
ROLL CALL 1 R LL CAL 1 —�/ f/ �
Mr. Coniglio Mr.- t�igNo
� �Uf
Mr. Barczyk Mr. Barczyk ,
Mr. Heptinstall
Mr. McCollum Mr. McCollum
Ms. Monier
ITEM: ITEM: G'V �'"
ROLL CALL 2 ROLL CALL 2 '
Mr. Barczyk
Mr. Heptinstali
Mr. McCollum
Ms. Monier
Mr. Coniglio
ITEM:
ROLL CALL 3
Mr. Heptinstall
Mr. McCollum
Ms. Monier
Mr. Coniglio
Mr. Barczyk
ITEM:
ROLL CALL 4
Mr. McCollum
Ms. Monier
Mr. Coniglio
Mr. Barczyk
Mr. Heptinstall
ITEM:
ROLL CALL 5
Mr. McCollum
Ms. Monier
Mr. Coniglio
Mr. Barczyk
Mr. Heptinstall
Mr. Barczyk ^�n ��'
Mr. Heptinstall �/ � � c
Mr. McCollum ..�� �
Ms. Monier �
Mr. Coniglio ,�, ,,-
ITEM:
ROLL CALL 3
Mr. Barczyk
Mr. McCollum
Mayor Bames
M . Coniglio
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ITEM:
ROLL CALL 4
Mr. McCollum
Mayor Bames
Mr. Coniglio
Mr. Barczyk
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ITEM:
ROLL CALL 5
Mr. McCollum
Ms. Monier
Mr. Coniglio
Mr. Barczyk
Mr. Hep6nstall
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W�IEI�AS,' Se+�a'i�n �.��:� �f f� ��a�ter ��.ih� �ity of Sebastian =
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PUBLIC NOTICE
CITY OF SEBASTIAN
GENERAL ELECTION
INDIAN RIVER COUNTY
FLORIDA
The City of Sebastian, Indian River County, Florida, will conduct a general municipal
election on Tuesday, March 9, 2004 for the purpose of electing two (2) City Council
members for terms of two (2) years.
The candidate qualifying period is January 9, 2004 through January 23, 2004 in
accordance with Section 4.02(b) of the City Charter. Candidate packets are available in
the Office of the City Clerk, City Hall, 1225 Main Street, Sebastian, Florida.
CITY OF SEBASTIAN POLLING PLACES:
103 Sebastian Community Center, 1805 N. Central Avenue, Sebastian
104 VFW Post 10210, 815 Louisiana Avenue, Sebastian
105 Sebasti�n Elks Lodge No. 2714, 731 South Fleming Street, Sebastian
106 _ North Indian River County Library, 1001 CR 512, Sebastian
107 Sebastian Elementary School, 400 CR 512, Sebastian
109 _ North Indian River County Library, 1001 CR 512, Sebastian
201 Wabasso School, 8895 U.S. Highway 1, Wabasso
203 Calvary Baptist Church, 123 Thunderbird Drive, Sebastian
204 Sebastian Christian Church, 190 Day Drive, Sebastian :
The polling places shall be open from 7:00� a.m. to 7:00 p.m.
Sally A. Maio, CMC
City Clerk - City of Sebastian
(100.021 FS)
Publish: Vero Beach Press Joumal
Legal Notices
Friday, December 26, 2003
Friday, January 2, 2004
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Ann Rousseau
From: Rich Stringer
Sent: Friday, March 05, 2004 3:50 PM
To: Ann Rousseau
Subject: RE: 106.071
Will need to file a report in the sme manner as a PAC, whatever that manner is...
-----0ri9inal Messa9e----
From: Mn Ra�sau
Sen� Friday, March O5, 2004 3:26 PM
To: Rich Stringer
Subjee� 106.071
106.071
COASTAL FLORIDA
POLICE BENEVOLENT ASSOCIATION
1660 Tomoka Farms Road w► Port Orange, Florida 32128
(386) 258-7579 d► 1-800-625-5451
February 18, 2004
Sally Maio
City Clerk
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Deax Ms. Maio,
Please find enclosed our Notice of Intent to Endorse the following candidates for the City
of Sebastian City Council:
Mr. Walter Barnes
Ms. Lisanna Monier
If you should have any questions, please call our office.
Sincerely,
/ / /
Vincent L. Champion
President
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Protecting The Protector$
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COASTAL FLORIDA
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COASTAL FLORIDA
POLICE BENEVOLENT ASSOCIATION
1660 Tomoka Farms Road ❖ Port Orange, Florida 32128
(386) 258-7579 •d 1-800-625-5451
NOTICE OF INTENT TO ENDORSE CANDIDATE (S)
Section 106.144. Florida Statutes
COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION, INC., files this its Notice of
Intent to endorse certain political candidates, as required by Section 106.144. Florida Statutes, as
follows:
1. ORIGIN OF CHARTER/MEMBERSHIP; Section 106.144(1) (a): Coastal Florida Police
Benevolent Association, Inc. (PBA), is an employee onganization as defined by Section 447.203
(11), Florida Statutes, and is properly registered with the Public Employees Relations
Commission (PERC).
A. DATE OF CHARTER: August 12, 1973
B. NUMBER OF MEMBERS: 1,918
C. NUMBER OF MEMBERS PAYING DUES: 1,907
2. OFFICERS/METHOD OF SELECTION; Section 106.144 (1) (b): The current officers
of the PBA and method of selection are as follows:
A. OFFICERS:
(1) President: Vincent L. Champion
(2) Vice Presidents:
James Rocque
Randall K. May
(3) Secretary/Treasurer: John Jakovenko
B. METHOD OF SELECTION: Nomination and selection of officers is govemed
by Article IV of the PBA By-Laws. Candidates must be members of the PBA Board of Directors, in
good standing, who have filed a written form, thirty (30) days prior to the election date, signed by
ten (10) members in good standing. Fifteen (15) days prior to the election date, ballots are
mailed to each PBA member in good standing containing the names of all properly nominated
candidates. Ballots are returned by mail to the election trustees to who count all timely filed
ballots and announce the results of the eledion.
3. SELECTION OF CANDIDATES TO ENDORSE/OPPOSE; Sedion 106.144 (1) (c):
Article VIII of the PE3A By-Laws authorizes the screening and endorsement of political candidates.
As an election nears, a political screening committee is formed comprised of PBA members in
good standing. Dates are selected for interviews of each candidate for each o�ce relevant to the
association. Letters are mailed inviting each candidate to be interviewed by the PBA Political
Screening Committee. Any candidate interested in participating in the screening process calls
the PBA administrative assistant and confirms a date and time for their interview. Each candidate
is asked to respond to the same set of questions tailored to the particular political seat. After
interviews, the political screening committee meets, deliberates, and chooses a candidate to
endorse or concludes that no candidate should be endorsed.
4. SOURCE OF FUNDS FOR ADVERTISEMENTS/ENDORSEMENTS; Section 106.144
(1) (d): The majority of the association's funds are generated from membership dues and a small
proportion comes from solicitation of donations by outside independent solicitors.
5. PAYMENT TO ORGANIZATION BY CANDIDATES; Section 106.144 (1) (e): None.
Protecting The Protectors
Sally Maio
From: Shai Francis
Sent: Tuesday, February 17, 2004 11:45 AM
To: Sally Maio
Subject: RE: Candidate Forums - 2/26 and 3/1
O.K.
Shai
-----Original Message-----
From: Saily Maio
Sent: Tuesday, February 17, 2004 11:12 AM
To: Shai Francis; Barbara Brooke
Subjed: Candidate Forums - 2/26 and 3/1
Shai and Barbara - I was wondering if Barbara could be available on Thursday, February 26th at 7 pm and Monday,
March 1 at 7:30 pm for the beginning of two candidate forums to assure that our broadcast is working properly. These
forums are being sponsored by service organizations and the City is paying for the productions. Overtime can come
from my budget if need be. Please let me know. Thanks - Sally
Sally A. Maio, CMC
City Clerk, Sebastian FL.
772-589-5330, Fax 772-589-5570
smaioCa�citvofsebastian.orQ
Sally Maio
From: Sally Maio
Sent: Tuesday, February 17, 2004 8:50 AM
To: Cathy Falzone; Mark Veidt; Jerry Converse; Terry Hill; Linda Kinchen
Subject: Voting Equipment for Community Cente
Heilo everyone - Voting equipment will be dropped off at the community center at around noon on Thursday, March 4th for
storing for the March 9th election. It will be picked up on Wednesday, March 10th. If you have any questions, please give
me a call. Thanks - Sally
Sally A. Maio, CMC
City Clerk, Sebastian FL.
772-589-5330, Fax 772-589-5570
smaio(a)cityofsebastian.orq
Sally Maio
From: Antoine Vanmeir
Sent: Sunday, February 15, 2004 11:06 AM
To: Sally Maio
Subject: candidate contact list
Hey sally: I was working Sunday and noticed a few campaign signs miss placed mostly on Indian river drive . Upon my
return to the office I quickly referenced your candidate contact guide and notified the candidates of the violations .
just wanted to say thanks for the great tool you have provided .
One other thing there was also a relay for life a-frame sign posted at the community center , I laid it down next to the
building , if this is not yours let me know please as I have notified MR.. Sexton as well,
Best Regards:
ANTOINE VAN MEIR
CODE ENFORCEMENT OFFICER
CITY OF SEBASTIAN
589-5233 EXT.8537
Regular City Council Meeting
Febivary 11, 2004
Page Six
04.050
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04.021
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He congratulated Vice Mayor Coniglio on his new granddaughter and for his participation in the
Boys and Girls Club circus fundraiser.
Reported on the Relay for Life fundraiser sponsored b� the City of Sebastian team —
Sweethearts of the USO dance Saturday February 14 from 7-11 pm at the Community
Center.
CITY MANAGER MATTERS
A. Notice of Stormwater Enaineerin� Service Contract Interviewina bv the Citv of Sebastian
Consultant Evaluation Committee on Februarv 11 and 12 2004 (Citv Manaqer
Transmittal 2/3/04)
Briefly updated City Council on the stormwater engineering services contract interviews
currently taking place.
B. Acknowled�ements and Comoliments from Residents lHR Transmittal 2/4/04. Memo.
Narrative, Letter)
The City Manager read commendations for all Police Volunteers, Sgt. Dennis Hovasse, Officers
Snell, Branen, Wheeler, Antosia and Deputy Stoll, IRSO, and Kathy Nappi, Building
Department. �
15. CITY CLERK MATTERS �
Commended Ann Rousseau for her help and compassion with a woman from Ohio who needed
and received compassionate assistance for many hours; and cited a letter received from Ed
Seeley commending Jeanette Williams for her professionalism in implementing the Board
Orientation program and her work with Board member appointments.
Reported on the March 9, 2004 General Election, noting there are five candidates and that
candidate forums will be held on Thursday, February 26�' 7 to 9 pm sponsored by Chamber of
Commerce and Monday, March 1, 2004 7:30 — 9:30 p.m. sponsored by Sebastian Property
Owners Association. Both forums will be broadcast live over Comcast Cable channel 25 and
rebroadcast over subsequent weekends prior to the election.
Announced that the North County Relay for Life Committee is asking Sebastian to paint the
town purple on Awareness Wednesdays to raise awareness of the May 7 and 8, 2004 Relay for
Life event to be held at Sebastian River High School to benefit the American Cancer Society
and cancer research.
C�
Sally Maio
From: Sally Maio
Sent: Monday, February 02, 2004 1:19 PM
To: ' I RCElections � bellsouth.net'
Subject: RE: City of Sebastian Ballots
They look fine to me. Thanks Steve. Sally Maio
-----Original Message-----
From: Steve Demers - Indian River Co, FL Elections
[mailto:IRCElections@bellsouth.net]
Sent: Monday, February 02, 2004 1:03 PM
To: Sally Maio (E-mail)
Subject: City of Sebastian Ballots
Attached are the ballots in PDF format. We did change the heading on the
ballot since you last proofed. Please look them over and give us your
approval to have them printed. The difference in the ballots is that there
is a Presidential Preference Primary Democratic Primary.
Steve
1
PRESIDENT
(Vote for One)
Carol Moseley BRAUN
Wesley CLARK
Howard DEAN
John EDWARDS
Dick GEPHARDT
John KERRY
Dennis J. KUCINICH
Joe LIEBERMAN
AI SHARPTON
CITY OF SEBASTIAN
TWO YEAR
CITY COUNCIL MEMBER TERM
Vote for Two (2)
Walter W. BARNES
Michael HEPTINSTALL
EdMAJCHER
Lisanne MONIER
Lonnie R. POWELL
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Bay Cle1Y1
Supervisor of Elections
Indian River County, Florida
January 27, 2004
Sally Maio
Clerk for the City of Sebastian
1225 Mai.n Street
Sebastian, FL 32958
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RE: Schedule for Canvassing Board Members for the March 9, 2004 Municipal and Presidentia.l
Preference Primary Elections.
Deaz Sally :
The schedule for the Indian River County Canvassing Board is autlined below. Florida Election
Code requires a"Public Test" of our electronic tabulation system prio: to any election. The
Canvassing Board shall convene and each member of the canvassing board sha11 certify to the
accuracy of the tests. The Canvassing Board may designate one member to represent it. The Code
requires us to advertise the tests in our local newspaper and the tests shall be open to representatives
of political parties, the press, and the public.
February 17, 2004 Public Pre-Election Test for In-Office Absentee Voting
Machines and Tabulation Equipment for Municipal and
Presidential Preference Primary 4:00 p.m.
March 2, 2004 Canvassing Board Orientation 3:00 p.m.
Public Pre-Election Test for Election Day Macliines,
- and Tabulation Equipment for Municipal �and Presidential
Preference Primary Elections 4:00 p.m.
March 6, 2004 Canvassing Board Meeting to Open and Duplicate
Absentee Ballots 9:00 a.m.
1750 25th Street, • Vero Beach, FL 32960-3363 •(772) 567-8187 • FAX (772) 770-5367
voteindianriver.com
March 9, 2004 Elect�on Day — Municipal and Presidential Preference Primary
Canvass Balance of Absentee Ballots and Conduct
Public Test on the Tabulation Equipment 5:30 p.m.
March 10, 2004
March 19, 2004
Count Absentee Ballots, Canvass Precinct Retums
and Review Provisional Ballots
Canvassing Board certifies Un-Official Returns
(Deadline is March 11� at noon)
Canvassing Board certifies Official Retums
(Deadline is March 20�` at noon)
7:00 p.m.
12:00 noon
12:00 noon
Absentee ballots for the elections received prior to March 5, 2004 will be available for public
inspection in the Supervisor of Elections office from 8:30 a.m. until 12:00 noon on March 5, 2004.
The Canvassing Boazd will convene on Saturday, March 6�' at 9:00 a.m. to examine, open and
duplicate absentee ballots. This will help to expedite the processing of absentee ballots on election
night.
On Election night the Canvassing Board will rernain convened until all precinct retums are
canvassed and the results of the election are obtained. At that time a final Public Test will be
conducted and a11 necessary paperwork will be signed.
Please contact me if you have any questions.
Sincerely,
. `��� f
Kay Clem
KC:ch
Kay Clem
Supervisor of Elections
Indian River County, Florida
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- MEMO -
TO: Sally Maio, Sebastian City Clerk
Tarnmy Vock, Vero Beach City Clerk
Debbie Krages, Fellsmere City Clerk
Maria Aguilaz, Town of Orchid Clerk
FROM: Kay Clem �l�
DATE: January 23, 2004
RE: Municipal Election Canvassing Board
As I am sure you aze aware, we will be conducting a Presidential Primary Election on the
same date as the Municipal Elections. Since the county canvassing boazd has statutory
responsibility for canvassing county elections, where city and county elections appeaz on
the sarne ballot, only the county canvassing board may canvass the election.
You will be receiving a copy of the schedule of Canvassing Board meetings. All testing
and canvassing of returns will be advertised and open to candidates, representatives of
political parties, the pres� �arid the publia
Please feel free to contact me if you have any questions.
Thank you.
1750 25th Street, • Vero Beach, FL 32960-3363 •(772) 567-8187 • FAX (772) 770-5367
voteindianriver.com
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HOME OF PELICAN ISLAND
1225 Main Street - Sebastian, FL 32958
(772) 589-5330 Phone - (772) 589-5570 Fax
January 30, 2004
Malcolm Cheliman
Business Manager
Florida Elections Commission
Room 2002
The Capitol
Tallahassee, FL 32399-0250
RE: Election Assessment - City of Sebastian General Election
Dear Mr. Chellman:
Enclosed please find a completed assessment form for five Sebastian City Council candidates
and a City check in the amount of $ 180.00 payable to Elections Commission Trust Fund for the
1% assessment in accordance with FS 99.093.
If you have any questions, please do hesitate to contact me.
Sin er�iy,
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Sally A..Adfaio, CMC
City Clerk
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Enclosure (2)
I wp-electlasses/et. wpd
STATE OF FLORIDA ELECTION ASSESSMENT
COUNTY Indian River CITY Sebastian DATE Januarv 26, 2004
A. OFFICE B. CANDIDATE C. PARTY
❑ Mayor Walter W. Barnes ❑ Democrat o Republican
❑ City Clerk (Name) o Minor Party o No Party Affiliation
X City Commissioner (Council) X Nonpartisan ❑ Write-in
❑ Other 402 Azine Terrance
(Address)
Sebastian. FL 32958
(City) (Zip)
D. ANNUAL SALARY $ 3.600.00 1% Election Assessment $ 36.00 Undue Burden ❑ Yes X No
A. OFFICE B. CANDIDATE C. PARTY
a Mayor Michael He�tinstall ❑ Democrat o Republican
❑ City Clerk (Name) ❑ Minor Party ❑ No Party Affiliation
X City Commissioner (Council) X Nonpartisan ❑ Write-in
o Other 834 Barker Street
(Address)
Sebastian. FL 32958
(City) (Zip)
D. ANNUAL SALARY $ 3.600.00 1% Election Assessment $ 36.00 Undue Burden a Yes X No
A. OFFICE B. CANDIDATE C. PARTY
❑ Mayor Edward J. Maicher ❑ Democrat o Republican
❑ City Clerk (Name) ❑ Minor Party o No Party Affiliation
X City Commissioner (Council) X Nonpartisan o Write-in
❑ Other 688 Flemina Street
(Address)
Sebastian. FL 32958
iC�Y) (Z�P)
D. ANNUAL SALARY $ 3.600.00 1% Election Assessment $ 36.00 Undue Burden o Yes X No
_______________________ __ _______
A. OFFICE B. CANDIDATE C. PARTY
o Mayor Lisanne Monier ❑ Democrat ❑ Repubiican
❑ City Cierk (Name) ❑ Minor Party ❑ No Party Affiliation
X City Commissioner (Council) X Nonpartisan ❑ Write-in
❑ Other 1125 US Hiqhwav One
(Address)
Sebastian. FL 32958
(CitY) (Z�P)
D. ANNUAL SALARY $ 3.600.00 1% Election Assessment $ 36.00 Undue Burden ❑ Yes X No
A. OFFICE B. CANDIDATE C. PARTY
❑ Mayor Lonnie R. Powell o Democrat o Repubiican
o City Cierk (Name) ❑ Minor Party o No Party Affiliation
X City Commissioner (Councii) X Nonpartisan o Write-in
o Other 1565 Emerson Lane
(Address)
Sebastian. FL 32958
(City) (Zip)
D. ANNUAL SALARY $ 3.600.00 1% Election Assessment $ 36.00 Undue Burden ❑ Yes X No
TOTAL ASSESSMENT AMOUNT: y44.00
Submitted by: Sallv A. Maio. Citv Clerk, Citv of Sebastian. 1225 Main Street, Sebastian FL 32958 772-589-5330
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CITY OF SEBASTIAN
CHECK RE(ZLTEST
accounting use only
Input Date Fiscal Period
Document # Entered By
Document Amount # of Lines Total HC Hash _
To Be Completed By Department
Due Date 1/30/2004 Single Check Y/ N Y Vendor Number
LN I TC
Number of Lines
Document
Reference
ganiza.tion Object
Code Code
010009 534990
Description Department of State 1% Election Assessment
Project
Code Amount
$180.00
Amount $180.00
ISSUE CHECK TO
NAME Florida Elections Commission
ADDRESS Room 2002
The Capitol
Tallahassee, FL 32399-0250 ,/
Check Drawn B Sall Ma.io
APPROVED BY Ci Council DATE 1/26/2004
BUDGET APPROVAL (534000 AND 535450 ONL�
� MAIL ATTACHED DOCUMENTATION (Except for remit` slips, requesting department should attach
a copy of documentation along with the original)
� please provide check to Sally Maio for mailing with doc�
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1?�5 Ntain Straet
Sebasiian, �I 32�58
Phone. 772-589-5330
Fa; : 772-�89-557D
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O1/29/04 THU 16:a7 FAB 7727705�67 IRC ELECTIONS f� 001
�ax Cover �heet
Kay CYem
Supervisor of Ele�ions - Indian Rive� Couaty, FL
1750 — 25`� Street,
Vexo Beach, FL 32960
(772) 567-8187
(772} 770-5367 - Fax
TO: City Clexks
R,E: Proof of March 9, 2004 Ballot
D�4TE: January 29, 20U4
' 1VI�SSAGE:
included with this falc is your ballot. Please read �t carafully. Xou are
responsible �or revicw amd approval. Tb�is is your opportwiity to check for any
enors and inake any con�ections noeded. Pltase make all changes on the pmof.
Please sign, date and fax it back as soon as possible.
'I1�,aak you.
Cathy Ha�t
�Tumbcr of Pagcs Inc�udi.ng Cover Shect: 2
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01/29/04 TEU 16:38 FAg 7727T0�367
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HOME OF PELICAN ISLAND
1225 Main Street
Sebastian, FL 32958
(772) 589-5330
January 26, 2004
Kay Clem
Supervisor of Elections
Indian River County
1750 25�' Street
Vero Beach, FL 32960
RE: March 9, 2004 City of Sebastian General Election
Dear Ms. Clem:
Enclosed please find the official ballot for the March 9, 2004 City of Sebastian general election.
As we discussed, the City of Sebastian Canvassing Board will not participate in this election due
to the Presidential Primary being held on March 9"'.
The Special City Council meeting for receipt of certificate of canvassing board by resolution,
swearing-in of newly elected officials, and election of Mayor and Vice Mayor will take place on
Monday, March 15, 2004.
If you have any questions, please call me.
Sinc ,
.� ' �
Sally A. M o, CMC
City Clerk
Enclosures
cc: Mayor and City Council
City Manager
City Attomey
Depury Ciry C/erk
wp-electlsoelet2. wpd
OFFICIAL BALLOT
CITY OF SEBASTIAN, FLORIDA
MARCH 9, 2004 GENERAL ELECTION
Two Year City Council Member Term
Vote for two (2)
WALTER W. BARNES
MICHAEL HEPTINSTALL
ED MAJCHER
LISANNE MONIER
LONNIE R. POWELL
Sally Maio
From: Sally Maio
Sent: Monday, January 26, 2004 3:20 PM
To: Shirley Lynch; Antoine Vanmeir; Warren Lindquist
Subject: Political Signs
Please familiarize yourselves with Land Development Code Sections 54-3-16.5.E.4 a- h relative to political signs. We
have five candidates who filed by the end of qualifying this past Friday, January 23, 2004. They are Walter W. Barnes,
Michael Heptinstall, Ed Majcher, Lisanne Monier and Lonnie R. Powell. The LDC provides very specific requirements for
size, location of signs (none in public right-of-way - private property only), posting no more than thirty days before the
election and removal within five days after the election, and provisions for violation of these regulations by the Code
Enforcement Division.
The City election is March 9, 2004. Signs may be posted no earlier than February 8, 2004 and must be removed by
Sunday, March 14, 2004.
I believe that this section regulates all political signs on posts for all elections, not just the City election.
I have an opinion from the City Attorney in answer to a question by a candidate that these regulations do no apply to signs
on vehicles which can be placed at any time.
Thanks for your help. Let me know if you have any questions.
Sally
Sally A. Maio, CMC
City Clerk, Sebastian FL.
772-589-5330, Fax 772-589-5570
smaio C�3 citvofsebastian.orq
Page 1 of 1
Sally Maio
From: KayclemVB�aol.com
Sent: Friday, January 16, 2004 8:01 PM
To: smaio�cityofsebastian.org
Subject: Canvassing Board
Sally
Have been at my state association conference all week -- just got in tonight. My office is closed on Monday and
then I leave again on Tuesday for Tallahassee. Wanted to get an answer back to you so I am doing so from
home.
You will NOT need a canvassing board. We have a county wide election so the county canvassing board
canvasses the election.
See ya soon.
Kay
��►�Il�►�IIIL'!
Regular City Council Meeting
January 14, 2004
Page Five
Mr. Conigiio suggested that some Chamber and Historical Society employee parking be
included in the plan for Main Street.
MOTION by Hill/Coniglo
"Move to authorize staff to proceed with further detailed designs."
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Mayor Barnes - aye
Roll Call carried 5-0
� � �.
Mayor Barnes called recess at 8:35 p.m. and reconvened the meeting at 8:47 p.m. All
members were present.
7. CONSENT AGENDA
AlI items on the consent apenda are considervd routine and wifl be enected by one motion. There will be no separate discussion
of consent apenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon
separately.
27-38 A.
39-50 B.
04.007
51-54
04.008
55-58
04.009
59-64
04.010
65-78
Approval of Regular Meeting Minutes —12/10/03
Approval of Special Meeting Minutes — 12/17/03
C. Approval of Agreement with Indian River County Supervisor of Elections for Use of
Cornmunity Center for Precinct 103 Polling Place (City Clerk Transmittal 1/2/04,
Letter, Agreement)
D. Approve Treasure Coast Crafters Club Craft Show at Riverview Park on March
27 & 28, 2004 from 9:00 am to 4:00 pm (Public Works Transmittal 1/7/04, Application,
Check Copy)
E. Resolution No. R-04-01 Florida League of Cities Initiative Regarding Proposed
2004 Legislation Affecting Municipalities (City Clerk Transmittal 1/2/04, Memo,
R-04-01)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, URGING
MEMBERS OF THE FLORIDA LEGISLATURE TO SUPPORT THE FOLLOWING MUNICIPAL ISSUES
DURING THE 2004 LEGISLATIVE SESSION; PROVIDING FOR AN EFFECTIVE DATE.
F. Resolution No. R-04-02 — Vacation of Easement — Doug Scott Custom Homes; Lots
4& 5, Block 155, Sebastian Highlands Unit 5(GMD Transmittal 1/6/04, R-04-02, Map,
Report, Application, Letters)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING
CERTAIN EASEMENTSOVER LOTS 4 AND 5, BLOCK 155, SEBASTIAN HIGHLANDS UNIT 5;
PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR
EFFECTIVE DATE.
5
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Regular City Counci/ Meeting
January 14, 2004
Page Six
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04.012
87-94
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H. Authorize the Purchase of One Chevrolet Trail Blazer 4 x 4 for the Police Department
from Garber Chevrolet at a Total Cost of $22,428.00 in Accordance with Fiorida Sheriff's
Association Bid Award for Police Department (PD Transmittal 12/16/03, Bid Doc)
04.013 I. Authorize the Purchase of Three Crown Victoria Patrol Vehicles for the Police
95-112 Department from Duval Ford at a Total Cost of $71,064.00 in Accordance with Florida
Sheriff's Association Bid Award (PD Transmittal 12/16/03, Bid Doc)
04.014 J. Authorize the Appropriation of $9,634.85 from the FY03/04 Annual Paving Program
113-114 Funds to Enable Payment of Final Dickerson Florida, Inc. Invoice in the Total Amount
of $34,503.97 for Street Resurfacing Done During FY02/03 (Engineering Transmittal
1/5/04, Cost Breakdown)
The City Attorney read Resolution Nos. R-04-01 and R-04-02 by title.
Mr. McCollum removed item A, B and E. Mr. Barczyk removed D.
MOTION by Coniglio/McCollum
"I would move that we approve consent agenda items C-J except for D, E and G."
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Mayor Barnes - aye
Mr. Coniglio - aye
Roll Call carried 5-0
Item A and B
q x°
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Mr. McCollum noted corrections needed to both minutes. (see city Cierk memo attacned.)
MOTION by McCollum/Coniglio
"With those corrections I would move approval of item A and B."
Mr. Hill - aye
Mr. McCollum - aye
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Roll Call carried 5-0
6
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Regular City Council Meeting
January 14, 2004
Page Seven
Item E – R-04-01
Mr. McCollum urged citizens to contact their state legislators regarding the increased
taxes the state mandates mention in the resolution will cause.
MOTION by McCollum/Barczyk
"With that I would move approval of item E."
Mr. McCollum - aye
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Roll Call carried 5-0
Item D
Mr. Barczyk asked if clubs that use the park receive parking instructions for their event.
MOTION by Barczyk/Hill
"With that I would like to recommend approval of item C—D."
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Roll Call carried 5-0
8. COMMITTEE REPORTSIRECOMMENDATIONS
04.015 A. Code Enforcement Board
115-139
i. Interview Unless Waived and Appoint Reaular Member to Unexqired Position
(Citv Clerk Transmittal 12/30/03, Letter, Apalications, Ad. List)
Mr. Barczyk nominated Eva Schofield.
There being no other nominations, Mrs. Schofield was appointed to the regular member
position.
7
�
Re: County Election Polling Place Precinct # 103
AGREEMENT
Re: Use of Facilities for Polling Ptace
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THIS AGREEMENT, made this _ d�Y �
, 2004, by and between
the INDIAN RIVER COUNTY SUP Runereafter �ROVIDERS �hereafter SUPERVISOR), and
SEBASTIAN COMMUNITY CENTE (
WITNESSETH:
WHEREAS, poiling in Indian River County has traditionaily been held in places such as
churches, schools, and civic organization buildings; and
WHEREAS, orderly administrati OR an�d the PROV DER;� for the use of these facilities
pe errtered into between the SUPERVIS
NOW, THEREFORE, for and in consideration of th a�o�e� QdaSUPERV SOR a d
and valuable consideration, the receipt of which is hereby 9
PROVIDER agree as follows: .
1. PROVIDER shall allow th�, SUPERVISOR the use of its facilities as a polling place for the
election(s) to be held on:
March 9'" 2004 .................... Prssider�tfal Preference Primary / Municipal
August 31� 2004 ................. Primary
November 2'"� 2004 .:........... General
...................................:....,.... Any 8pecial Elections
2. PROVIDER shall allow the SUPERVeSOre �� u pment beginn ng�one wee before and
removal of voting equipment and oth
ending one�week after each eiection.
3. SUPERVISOR shall pay the PROVIDER for the use of said facilities the sum of $ Q
4. SUPERVISOR shall cause to be issuS that are he d during the above-descOn'bed/ peno�d o0
covering "all elections at all polling place
IN WITNESS WHEREOF, SUPERVISOR
agreement on the first date above written.
PROVIDER: ;
Teureace �Yoore, City Manager
ATTE
a y A. M io, , ity erk
and PROVIDER have entered intc *"��
INDIAN RIVER COUNTY, FLOR
SUPERVISOR OF ELECTION:
Kay Clem
. ..
Polling Place Contact Information
� Please fill out the followir�g information for our files and returr� to us with the
completed Agreement. (Piease prirrt names)
• Precinct # 103
• Main Contact Person: M a r k V e i d t
Telephone # (s): Office:
Home:
633-2799
C@II:
• Secondary Contact Person: s 8 i i y M a i o
(If Needed)
Telephone #(s): p��; 3 8 8- a 2 i 4
589-0020
Home:
Cell: 913-3161
• Emergency Contact Person: C h r i s M c C a r t h y
Telephone #(s): p�ce: 3 s 8- 4 4 01
Home:
C811: 633-2801
• Is Key Provided ? Yes No X
(Emergency Contact Person must be available on election day before 6 AM
and after 8 PM). This is only to ensure access if needed.
�
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CITY COUNCIL AGENDA TRANSMITTAL
SUBJECT:
Supervisor of Elections fo�
Indian River County
Agreement — Use of Community Center
for Polling Place — Precinct 103
City
AGENDA NO:
DEPT. ORIGIN:
DATE SUBMITTED:
MEETING DATE:
EXHIBITS:
Expenditure Required: I Amount Budgeted:
N/A
SUMMARY STATEMENT
D�.oa7
Ci Cle�k
1 /2/04
1 /14/04
SOE Letter 12/15/03
Proposed Agreement
Appropriation Required:
Supervisor of Elections, Kay Clem has requested approval of an agreement for use of the City's
Community Center as a polling place (precinct 103) as attached to this transmittal. Dates
requested are March 9, 2004, August 31, 2004, November 2, 2004 and any dates necessary for
special elections.
This item is brought to you due to the fact that use by the Supervisor of Elections is without fee.
RECOMMENDATION
Move to authorize the City Manager to execute the Agreement befinreen the Supervisor of
Elections and the City of Sebastian for use of the Sebastian Community Center as a polling
place (precinct #103), on the requested dates.
Iwp-formltransmt1. wpd
� ��
Supervisor of Elections
Indian River County, Florida
T0: Polling Place — Precinct Number 103
FROM: Kay Clem, Supervisor of Eleetions
RE: 2004 County Elections
DATE: December 15, 2003
Thank you for allowing us to use your facility on the 2004 election dates listed
below:
Presidential Preference Primary /
Municipal Elections ................................. Tuesday, March 9
Primary Election ..................................... Tuesday, August 31
General Election ..................................... Tuesday, November 2
We will need your facility from 6:00 a.m. until after the equipment has been put
away which will be sometime after 7:00 p.m.
Enclosed is the Agreement to be dated and signed by you as the Provider of a
county polling place. Please complete and return to me in the enclosed stamped,
self-addressed envelope by Januarv 31, 2004.
If you have any questions, please contact my office.
Thank you.
1750 25th Street, • Vero Beach, FL 32960-3363 •(772) 567-8187 • FAX (772) 770-5367
voteindianriver.com
Re: County Election Poiling Place Precinct # 103
AGREEMENT
Re: Use of Facilities for Poliing Place
cv
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THIS AGREEMENT, made this day of , 2003, by and befinreen
the INDiAN RIVER COUNTY SUPERVISOR OF ELECTIONS (hereafter SUPERVISOR), and
SEBASTIAN COMMUNITY CENTER (hereafter PROVIDER),
WITNESSETH:
WHEREAS, polling in Indian River County has traditionally been held in places such as
churches, schools, and civic organization buildings; and
WHEREAS, orderly administration dictates that a contract for the use of these facilities
be entered into between the SUPERVISOR and the PROVIDER;
NOW, THEREFORE, for and in consideration of the mutual covenants and other good
and valuable consideration, the receipt of which is hereby acknowledged, SUPERVISOR and
PROVIDER agree as follows:
1. PROVIDER shall allow the SUPERVISOR the use of its facilities as a polling place for the
election(s) to be held on:
2003 - Tuesday - March 11 (Municipal Election)
- Any other elsctions
2. PROVIDER shalt allow the SUPERVISOR access to the facilities for the placement and
rernoval of voting equipment and other related equipment beginning one week before and
ending one week.after each election.
3. PROVIDER shall allow use of said facilities wifhout charge to the SUPERVISOR.
4. SUPE�tVISOR shall cause to be issued insurance in thE amount $100,000!$200,000
covering "all elections at all polling places that are held during the above-described period.°
IN WITNESS WHEREOF, SUPERVISOR and PROVIDER have entered into this
agreement on the first date above written.
PROVIDER:
Ter�ence R. Moore, 'ty Manager
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a .y A. sio, CMC
City C1 rk
INDIAN RIVER COUNTY, FLORIDA
SUPERVIS R OF ELECTIONS
L, ' (��,��
Kay em
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Supervisor of Elections
Indian River County, Florida
�EvE�VFD
CiT I VC JLD�J J Iralr
urriCE OF CITY CLE�K
2003 ��fi� 6 A�i �..� �2
TO: Polling Place - Precinct Number 103
FROM: Kay Clem, Supervisor of Elections
RE: 2003 County Elections
DATE: January 2, 2003
Thank you for allowing us to use your facility on the 2003 election dates listed
below:
Municipal Election ............Tuesday, March 11
We will need your facility from 6:00 a.m. until after the equipment has been put
away which will be sometime after 7:00 p.m.
Enclosed is the Agreement to be dated and signed by you as the Provider of a
county polling place. Please complete and return to me along with a copy of this
letter in the enclosed stamped, self-addressed envelope by Januarv 31, 2003.
Please fill out the following info�nation for our files:
Contact Person:
� �2r f — � .33 —�'b� /
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Tefephone Numberc�"�`^'"l . 11-�a ` r��� 58g-$33o
Any lock changes: � �
If you have any questions, please contact my office.
Thank you.
1750 25th Street, • Vero Beach, FL 32960-3363 •(772) 567-8187 • FAX (772) 770-5367
voteindianriver.com
Regular City Council Meeting
January 14, 2004
Page Eleven
04.021
195-204
14. CITY MANAGER MATTERS
15.
� � �+` -
A. Acknowledgements and Compliments from Residents (HR Transmittal 1/7/04. Letters)
The following employees were applauded for their exemptary service:
Police Officer Patricia Eisner, Police Officer Theo Robinson, Code Enforcement Officer Warren
Lindquist, City staff for its participation in the Art and Music Festival, Police Officers Paul Graves
and Bill Jursik.
CITY CLERK MATTERS
Reminded the public that the candidate qualifying period was open.
16. CITY COUNCIL MATTERS
A. Mavor Barnes
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��: � ��'�.
-Thanked all who sent cards and wishes and prayers.
-Inquired why Planning and Zoning is not complying with Council's wishes on density
and setbacks for PUDs.
The City Attorney said there was no clear direction from City Council and Planning and
Zoning thought it wanted a ten foot separation.
Ed Seeley, Planning and Zoning, suggested that guidelines be put in writing.
Mayor Barnes recommended that fifteen-foot clearance between houses should be
added to Council's unwritten policy.
Mr. Hill
-Received calls regarding the parking lot at George Street Park.
The City Manager said six spaces were installed which alleviated illegal parking that was
occurring at the site. He said he did not believe buffering was necessary. Mr. Hill said
the parking area was right across from a residence and it should be buffered. He asked
that the City Manager look at this and get back to him.
Mr. Coniglio
-Reported that Indian River County is allowing grove owners to put in stands and shops
to keep some groveland from turning into residential.
-Reported that the MPO has looked at turn lanes for intersections on CR512 since cars
are cutting over closely to pedestrians however there is nothing that can be done at this
time. Mr. Coniglio asked drivers to be patient with the pedestrians.
11
/
RESOLUTION NO. R-03-56
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, DESIGNATING THE OFFICIAL POLLING PLACES AND OFFICES
TO BE FILLED DURING, AS WELL AS AUTHORIZING PUBLICATION OF
NOTICE AND DELEGATION OF ADMINISTRATION FOR, THE GENERAL
ELECTION TO BE HELD ON MARCH 9, 2004; PROVIDING FOR REPEAL OF
RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor of the City of Sebastian has called, by proclamation, a General
Election to be held within the City of Sebastian, Indian River County, Florida on Tuesday, March 9,
2004.
WHEREAS, Section 4.07 of the Charter of the City of Sebastian, Florida, requires the Ciry
Council of the City of Sebastian to adopt a Resolution upon the calling of an election stating where
the election shall take place, naming the offices to be filled and questions to be decided; and to
cause notice of election to be published in accordance with Fiorida Law.
WHEREAS, Section 2.03 of the Charter of the City of Sebastian, Florida, calis for the election
of two (2) council members for two year terms on the second Tuesday in March of each even-
numbered year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA as follows:
Section 1. POLLING PLACES. The March 9, 2004 City of Sebastian General Election
shail be held at the following poliing places:
Precinct
103
104
105
106
107
109
201
203
204
Location
Sebastian Community Center, 1805 N. Central Avenue, Sebastian
VFV1/ Post 10210, 815 Louisiana Avenue, Sebastian
Sebastian Elks Lodge No. 2714, 731 South Fleming Street, Sebastian
North Indian River County Library, 1001 CR 512, Sebastian
Sebastian Elementary School, 40Q CR 512, Sebastian
North Indian River County Library, 1001 CR 512, Sebastian
Wabasso School, 8895 U.S. Highway 1, Wabasso
Calvary Baptist Church, 123 Thunderbird Drive, Sebastian
Sebastian Christian Church, 190 Day Drive, Sebastian
1
Section 2. OFFICES. The two (2) Councii member positions expiring in March 2004,
shall be filfed at said general election for two (2) year terms.
Section 3. NOTICE. The City Clerk is hereby directed to cause notice of this election to
be published in accordance with Florida Law.
Section 4. DELEGATION. City Council hereby requests that the Indian River County
Supervisor of Elections administer said election, and hereby delegates the conduct of such election
to said officer and further authorizes payment to the Supervisor of Elections to reimburse the costs
thereof.
Section 5.
hereby repealed.
Section 6.
adoption.
REPEAL. All Resolutions or parts of Resolutions in conflict herewith are
EFFECTIVE DATE. This Resolution shall take effective immediately upon its
The foregoing Resolution was moved for adoption by Councilmember xi � �
The motion was seconded by Councilmember Barczyk and, upon being put to a
vote, the vote was as follows:
Mayor Walter Barnes absent
Vice Mayor Ray Coniglio 8Ye
Councilmember Joseph Barczyk ave
Councilmember James Hill aye
Councilmember Nathan McCollum ave
The Mayor thereupon declared this Resolution duly passed and adopted this 10"' day of
December, 2003.
A'
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Sally A. io, CMC
City Cle
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3
, FLORIDA
Ray Coniglio, Vice-Mayor
, Mayor
v
�— Approved as to Form and Content for
Relia y the City bastian Only:
. �.. ;
Rich Stringer, City Attorne
2
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HOME OF PEUGN ISWVD
CITY COUNCIL AGENDA TRANSMITTAL
SUBJECT:
March 9, 2004
General Election Matters
AGENDA NO:
DEPT. ORIGIN:
DATE SUBMITTED:
MEETING DATE:
APPROVED F R SUBMI AL: EXHIBITS:
City Manage :
r�'Z��
Citv Clerk %►�"
11 /18/03
12/10/03
"` Election Proclamation
* R-03-56
Expenditure Required: Amount Budgeted: Appropriation Required:
Not At This Time
SUMMARY STATEMENT
Provisions of the City Charter require specific actions of the Mayor and City Council in regard to the
general election conducted each year in the City of Sebastian.
Charter Section 4.05 requires the Mayor to call the election by proclamation. Charter Section 4.07
requires City Council to adopt a resolution stating where the election will be held, offices to be filled and
questions to be decided. Section 4.07 also provides for the City Council to authorize the City Clerk to
advertise the election in accordance with Florida Law.
Florida Statutes 100.021 requires advertisement finrice in the thirty-day period prior to qualifying. By
Charter Section 4.02, the City's qualifying period runs from January 9, 2004 to January 23, 2004 (no
more than 60 nor less than 45 days prior to the election).
The resolution also contains a provision authorizing the Supervisor of Elections to administer the
election and approves payment for costs incurred.
RECOMMENDATION
Upon reading of the proclamation:
"Move to adopt Resolution No. R-03-56.
Iwp-formlfransmtl. wpd
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ELECTION
PROCLAMATIUN
WHEREAS, Sectlon 4.05 of the Charter of the City of Sebastian,
Indian River County, Florida requires that all elections shall be called by
a proclamation of the Mayor issued not less than thirfy (30) days before
such elecHon; and
WHEREAS, SecHon 2.03(a) of the Charter of the City of Sebastian
states that there shall be held a general election of two (2) councfl
members on the second Tuesday in March of each even-numbered year
and of three (3) council members in each odd-numbered year.
NOW, THEREFORE, I, Walter W. Barnes, Mayor of the City of
SebasHan, In accordance with Charter Sectton 4.05, do hereby proclaim
that a general elecHon of the City of Se6asi3an will be held in the CIty of
Sebastian on the 9th day of March, 2004.
IN WITNESS WHEREOF, I have hereunto set my hand and
aftixed the seal of the City of Sebastlan this lOth day of December, 2003.
ATTEST:
� "_
Sally A aio, CMC
City Clerk
11J r�ls�, �N � A v�`�
Watter W. Barnes, Mayor
SEBASt�AN
_, __ FLORIDA �
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HOME Of PELICAN ISWVD
1225 Main Street - Sebastian, FL 32958
(772) 589-5330 Phone - (772) 589-5570 Fax
December 15, 2003
Kay Clern
Supervisor of Elections
Indian River County
1750 25th Street
Vero Beach, FL 32960
RE: March 9, 2004 City of Sebastian General Election
Dear Kay:
The Mayor's Proclamation calling the March 9, 2004 General Election was read at the December
10, 2003 Regular City Council Meeting. Subsequent to it's reading, City Council adopted
Resolution No. R-03-56, stating where the election will be held, naming offices to be filled,
questions to be decided, authorizing advertisement of the general election in accordance with
Florida Law, authorizing the Supervisor of Elections to administer the election, and authorizing
payment for costs incurred.
Copies of both docurnents are enclosed. There have been no changes made to the City's Charter
since last submitted to you.
The City Clerk and City Attorney are members of the Canvassing Board by Charter. I will advise
you of the third member appointment in January.
Our qualifying period is January 9, 2004 through January 23, 2004. I will fax you a list of names for
the ballot on Monday, January 26� 2004.
As always, I look forward to working with you and your staff on March 9, 2004.
If you have any questions, please do not hesitate to contact me.
Sinc ,
Sally A. Mai , CMC
City Clerk
sam
Enclosures
cc: Mayor and Ciry Council
CJry Manager
Ciry Attomey
Finance Director
1 wp-elect l s oel et l. wpd
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SCRIPPS HOWARD
SCRIPPS TREASURE COAST
NEWSPAPERS
Vero Beach Press Journal
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
Before the undersigned authority personally appeared, Karen Trego, who on oath says that she is Legal Advertising
Representative of the Vero Beach Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida:
that the attached copy of advertisement was publshed in the Vero Beach Press Joumal in the following issues below. Affiant
further says that the said Vero Beach Press Joumal is a newspaper published in Vero Beach in said Indian River County,
Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and
distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and a�ant further says that she has neither paid or promised any person, firm or coporation any discount, rebate,
commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Vero Beach
Press Joumal has been entered as second class matter at the Post Offices in Vero Beach, Indian River County, Florida and
has been for a period of one year next preceding the first publication of the attached copy of advertisement.
Customer
CITY OF SEBASTIANICITY CLE
CITY OF SEBASTIANICITY CLE
Ad
Number
430156
Pub
Date Copvline
1212612003 GENERAL ELECTIONIJEANETTE
1 /2I2004
Subscribed and sworn to me before this date:
Janu 02, 2004
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ui�i�ve Cou Florida iIC C9nduct n pert�rsj rtu
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eriod. is January 9, 2004: rough Jecrosry 23. 200
t 4.02�b1 of the City Cha r. Cand�daNt psdcbts ar
ir� �9 tkFfige af tha Giry Glerk, City Hall, 1 Main Street, Seb�stia�
POILfN� PLA(�S:
Ce�r�mu ' eosly� , uar nuo,Seb�iaa -
� . �}�p„ 1 �� 57�. StreeR, Seba�an '
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�.2003,.�anuery2,�004430t66 � ,
Regular City Counci/ Meeting
December 10, 2003
Page Three
03.098
s-�o
7.
03.231
��
03.231
13-16
F. Presentation of Plaaue to Mr. Don Camnbell
pg�AFT
Vice Mayor Coniglio presented a plaque of appreciation to Don Campbell who
volunteered his time to improve the Golf Course:
E. Presentations bv Parks & Recreation Committee Members (Public Works
Transmittal 12/2/03. Letter)
Wayne LeBoeuf, member of Parks and Recreation, spoke on pedestrian safety issues
on Indian River Drive adjacent to the boat ramps. He read the committee letter into the
record (letter is included in this agenda packet), and asked the status of the committee's
written recommendation submitted in July.
The City Manager said he would be happy to come back with a recommendation to
Council relative to the committees' letter, and initiate direction to the Engineering
Department relative to safety concerns. City Council concurred.
Jeanne Jessup, District C member of Parks and Recreation, supported the removal of
funding for development of "Southside Park" and leave it pristine.
ELECTION MATTERS
A. Proclamation Calling 3/9/04 General Election lProclamation)
The Vice Mayor read the proclamation on behalf of Mayor Bames, and it will be posted
in City Hall.
B. Resolution No. R-03-56 — 3/9/04 General Election Matters (Citv Clerk Transmittal
11 /18/03. R-03-56)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DESIGNATING THE
OFFICIAL POLLING PLACES AND OFFICES TO BE FILLED DURING, AS WELL AS AUTHORIZING
PUBLICATION OF NOTICE AND DELEGATION OF ADMINISTRATION FOR, THE GENERAL ELECTION
TO BE HELD ON MARCH 9, 2004; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
The City Attomey read Resolution No. R-03-56 by title.
��
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�
Regular City Counci/ Meeting
December 10, 2003
Page Four
MOTION by Hill/Barczyk
"I would move approval of Resolution No. R-03-56."
Mayor Barnes - absent
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Roll Call carried 4-0
RA��
D
8. CONSENT AGENDA
All items on the consent agenda are considered routfne and will be enacted by one motion. There will be no
separate discussion of ca►sent egenda items unless a member of Cfty Council so requests; in which event, the item will
be removed and acted upon seperately.
�� 3o A. Approval of Regular Meeting Minutes -11/12/03
03.190
31-36
03.202
37-48
B. Approve First Amendment to Barbour Multimedia, Inc. Special Events
Videotaping Agreement (City Manager/Clerk Transmittal 11/19/03, Amendment,
Agreement)
C. Authorize the City Manager to Execute a Cooperative Agreement Between the
St. Johns River Water Management District and the City of Sebastian for the
Stormwater Park (City Manager Transmittal 12/3/03, Agreement)
. . . - - - - -
,. - - - - •- - .. ..
. .. • - -
03.233 E. Authorize the Purchase of Twenty Recycled Plastic Trash Receptacles, Eight
53-54 Recycled Plastic Park Benches and Six Recycled Plastic Picnic Tables from
Southem Park and Play Systems of Melboume for the Total Price of $10,455.20
Based on St. John's County Bid (Public Works Transmittal 12/1/03, Quote)
03.234 F. Authorize the First Year Renewal of Three Year Agreement Between the City of
55-56 Sebastian and Total Print, Inc. for Printing Services of Quarterly Pelican Brief
Community Newsietter in the Amount of $8,700.00 Per Year (City Manager
Transmittal 12/3/03)
03.235 G. Approve Award of Amended Contract with Regan Masonry & Concrete, Inc. for
5� so Construction of Concrete Sidewalks and Other Miscellaneous Concrete Work on
an as Needed Basis, Subject to Terms and Conditions of the Contract for a
Period of One year with Provisions to Renew Contract on Year-taYear Basis for
Up to Total Amended Contract Period of Three Years Upon Mutual Agreement of
Both Parties (Engineering Transmittal 12/1/03, Letter)
DR
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Sally Maio
From:
Sent:
To:
Subject:
Steve Demers - Indian River Co, FL Elections (IRCElections c�bellsouth.net]
Monday, November 17, 2003 10:44 AM
smaio@cityofsebastian.org
Sebastian Precincts
As promised, list of precincts for the voters of City of Sebastian:
103
104
105
106
107
109
201
203
204
Sebastian Community Center
VFW Post # 10210
Sebastian Elks Lodge # 2714
North Indian River Co Library
Sebastian Elementary School
North Indian River Co Library
Wabasso School
Calvary Baptist Church
Sebastian Christian Church
If you have any other questions, you may call me at 567-8187 x1414
Steve
1
PUBLIC NOTICE
CITY OF SEBASTIAN
GENERAL ELECTION
INDIAN RIVER COUNTY
FLORIDA
The City of Sebastian, Indian River County, Florida, will conduct a general municipal
election on Tuesday, March 9, 2004 for the purpose of electing two (2) City Council
members for terms of two (2) years.
The candidate qualifying period is January 9, 2004 through January 23, 2004 in
accordance with Section 4.02(b) of the City Charter. Candidate packets are available in
the Office of the City Clerk, City Hall, 1225 Main Street, Sebastian, Florida.
CITY OF SEBASTIAN POLLING PLACES:
103 Sebastian Community Center, 1805 N. Central Avenue, Sebastian
104 VFW Post 10210, 815 Louisiana Avenue, Sebastian
105 Sebastian Elks Lodge No. 2714, 731 South Fleming Street, Sebastian
106 North Indian River County Library, 1001 CR 512, Sebastian
107 Sebastian Elementary School, 400 CR 512, Sebastian
109 North Indian River County Library, 1001 CR 512, Sebastian
201 Wabasso School, 8895 U.S. Highway 1, Wabasso
203 Calvary Baptist Church, 123 Thunderbird Drive, Sebastian
204 Sebastian Christian Church, 190 Day Drive, Sebastian
The polling places shall be open from 7:00 a.m. to 7:00 p.m.
Sally A. Maio, CMC
City Clerk - City of Sebastian
(100.021 FS)
Publish: Vero Beach Press Joumal
Legal Notices
F�iday, December 26, 2003
Friday, January 2, 2004
\wp�lectladl.wpd
Acct# 18134
,
Jeanette Williams
From: Trego, Karen [karen.trego�scripps.com]
Sent: Tuesday, December 09, 2003 4:36 PM
To: 'Jeanette Williams'
Subject: RE: Acct# 18134
Will publish on Dec. 26, 2003 & Jan. 2, 2004 as requested.
-----Original Message-----
From: Jeanette Williams [mailto:jwiiliams@cityofsebastian.org]
Sent: Tuesday, December 09, 2003 4:33 PM
To: Ka�en.Trego@scripps.com
Subject: Acct# 18134
«AD1.doc»
Jeanette Williams, CMC
Depufy CHy Clerk
City of Sebastian
12/10/2003
Page 1 of 1
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1�8i bottom 1/2 yr warr. Power Seat, Power Wim Must'setl this week
'51�750, w/trim SZ000. ,dows, ONy 31k Mi 58,978 56995obq772-467-0355
?� ;T/2 q8�•4d55. 5l , Suzuki of Vero 559-OG17
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��►+ �.Outb�d. ExG cond:.low gd; 5z500obo: 772-562- wrnty.:514,995. Wallace
, h:rS Sq9p0 772 220 Z232 6111, Days Cadillac 1. 866�200-5114
� � �� �� � , i
r Q�II9� N0110E Q1II9 NOTICE U�II9 NQ'�CE
_ _
�d �
��� �' PUBLIC NOTICE A�
CITY OP SEBASFIAN < AI
G�NERALECECTION ', " '
� ' INDIAN RIVER COUNTY i
, PLORIDA '
�`�i Th'e City of Sebastien ; Indian,River, Counry Florida, `will conduct a general mu
y�ge nicipa� Alectidn on Tuesday, March 9, 2004 for,the,.purpose of electing two (2
g� City Counal members�for terms of two (2) years: '
fFie candidate qualifying .periotl is January 9, 2004 through January 23, 200
iri accordance ;with; Section 4.02(b) of the City Charter,'Gandidate packets ar
&wil'' eL�ilable"i�f,the Office.of.the City Clerk, City'Hall,,t225 Main Street, Sebastian '
r ��; , Flonda "" �' '� � ; � ��
� CITY,OFSEBAS'fIANPOLLINGPLACES: �
t�. , 103, • Seba"stian CommunitV Center,1805 N. Central Avenue, Sebastian
aoa •-vFln► eogt �02�0; 9.�5 Louisiana Avenue, Sebastian
, 105 � Sebas.6an Eiks Lodge No: 2714, 731 South Fleming Street, Sebastian
1, ,: 106 NortA'I�dian,River County Library,1001 CR 512, 3ebastian
107 -•SehastianEtementary.Schoo1,400CR572,Sebastian �
• Ma- 109 •,North' Indian River Counry Ubrary,'1001 �R 512, Sebastian "
'saile�; 201 _ yyabasso School, 8885 U.S. Nighway.7, Wabasso
'& ;ac; 203 - Calvary BaptisfChurch,123 Thunderbvd Dnve, Sebastian �
Coqdj z04 - Sebastian Christian Church,190 Day Drive,Sebastian
p� The polling.piaces sHall be open from 7:00 a.m. to 7:00 p.m.
dieSel,, Sally A. Maa, CMC _
? toys City Clerk- City of Sebastian (100A21 FS) -
p December26,2003,J8nuary2,2004430156
��. . ��-� . .
, . � wwww . ,. . . ���� ..
Page 1 of 1
Sally Maio
From: Sally Maio
Sent: Thursday, January 08, 2004 12:27 PM
To: 'mcreasap�cfpba.us'
Cc: Ann Rousseau
Subject: FW: Election Qualifying
Dear Michelle - City of Sebastian qualifying dates are 1/9/04 through 1/23/04. Two two-year City Council member
seats are open. They are currently held by Walter Barnes and Jim Hill. The election is March 9, 2004, the
second Tuesday in March. Sally Maio, City Clerk
-----Original Message-----
From: Ann Rousseau
Sent: Thursday, ]anuary 08, 2004 12:23 PM
To: Sally Maio
Subject: FVV: Election Qualifying
-----Original Message-----
From: Michelle Creasap [mailto:mcreasapCc�cfpba.us]
Sent: Thursday, January 08, 2004 11:36 AM
To: city@cityofsebastian.org
Subject: Election Qualifying
I was wondering if you could please send me the qualifying beginning and the qualifying ending dates
for the upcoming election, along with which seats are open. Also, can you please verify that the general
election date is the 2°d Tuesday in March?
Thank you for your assistance.
M. Creasap
Michelle Creasap, Office Assistant
Coastal Florida PBA
1660 Tomoka Farms Road
Port Orange, Florida 32128
386-2S8-7S79
386-258-3312 (fax)
1/8/2004
CnYOF
���!�-roA►N
.���_ _
HOME OF PELICAN lSLAND
MEMORANDUM
TO: JIM HILL - CITY COUNCILMEMBE
FROM: SALLY MAIO, CMC - CITY CLERK
SUBJECT: RETURN OF CITY BOOKS
DATE: 3/4/2004
CC: DEPUTY CITY CLERK, JEANETTE WILLIAMS
I just wondered if it was possible for you to start gathering any books you have
,such as Code of Ordinances, Land Developrnent Code, Comprehensive Land
Use Plan, Budget, any current master plans you might have; to leave with us
next Wednesday night March 10th.
We are going to be scheduling a Council orientation for any newly elected
officials for March 17th. We have a list of documents that we will provide to them
during the orientation and the above referenced books are on the list. We'd like
to prepare the orientation packets as soon as possible so we will have everything
in place by the 17th.
Also don't forget that you will still act as Council member at the March 15th
Special Meeting to adopt the resolution that will certify the results of the election.
The swearing in will take place after cert�cation of results.
Thanks for your help. We are going to miss you. Sally
CANDIDATES
99.093 Municipal cendidates; etection assess-
ment—
(1) Each person seeking to qualify for nomination
or election to a municipal office shall pay, at the time of
qualifying for office, an election assessment. The elec-
tion assessment shall be an amount equal to 1 percent
of the annual salary of the office sought. Within 30 days
after the close of qualifying, the qualifying officer shall
forvvard ail assessments collected pursuant to this sec-
tion to the Department of State for deposit in the Elec-
tions Commission Trust Fund.
(2) Any person seeking to qualify for nomination or
election to a municipal office who is unable to pay the
election assessment without imposing an undue bur-
den on personal resources or on resources othervuise
availabie to him or her shall, upon written certification of
such inability given under oath to the qualffying officer,
be exempt from paying the election assessment.
FNqory.—s. 9, Ch. 89-338: s. 2: Ch. 91•107: & 638. Ch. 66�147; i. 12, ch. 67-13.
99.095 Aftemative method of qualifying.—
(1) A person seeking to qualify for nomination to
any office may qualify to have his or her name placed
on the ballot for the first primary election by means of
the petitioning process prescribed in this section. A per-
son qualifying by this altemative method shall not be
required to pay the qualifying fee or party assessment
required by this chapter. A person using thfs petitioning
process shall ffle an oath with the officer before whom
the candidate would qualify for the office stating that he
or she intends to qualify by this alternative method for
the office sought. If the person is running for an office
which wili be grouped on the ballot with two or more
similar offices to be fllled at the sarne election, the can-
didate must indicate in his or her oath for which group
or district office he or she is running. The oath shall be
filed at any time after the first Tuesday after the first
Monday in January of the year in which the flrst primary
is held, but p�ior to the 21 st day preceding the first day
of the qualifying period for the office sought. The
Department of State shall prescribe the form to be used
in adminiatering and filing such oath. No sfgnatures
shall be obtained by a candidate on any nomina�ng
petitfon until the candidate has filed the oath required in
this section. If the person is running ior an office which
will be grouped on the ballot with two or more sirnilar
offices to be filled at the same election and the pet�ion
does not indicate the group or disMct office for which
the person is running, the signatures obtained on such
petition will not be counted.
(2) Upon receipt of a written oath from a candidate,
the qualffying offlcer shall provide the candfdate wfth
petition forms in sufficient numbers to fac(litate the
gathering of signatures pursuant to this section. Such
forms shall be prescribed by the Department of State.
(3) When a candidate has filed the oath prescribed
in subsection (1), the candidate may begin to seek sig-
natures on petitions supporting his or her candidacy.
Ony signatures of electors who are registered in the
county, district, or other geographical entity repre-
sented by the office sought shall be counted toward
obtaining the minimum numbers of signatures pre-
scribed in this subsection. A candidate for sn office
24
elected statewide shall obtain the signatures of a num-
ber of qual'rfied electors equal to at least 1 percent af
the total number of registered electors of Florida, as
shown by the compilation by the Department of State
for the Iast preceding general election. A candidate for
any federal, state, county, or district office to be elected
on less than a statewide basis shail obtain the signa-
tures of a number of qualified electors of the district,
county, or other geographical entitty equal to at least 1
percent of the total number of registered voters of the
district, county, or other geographicai entity repre-
sented by the off'�ce sought, as shown by the compila-
tion by the Department of State for the last preceding
general election. A separate petition shall be circulated
for each candidate availing himself or herself of the pro-
visfons of this section.
(4)(a) Each candidate for nomination to federal,
state, or mufticounty district office shall submit his ar
her petition prior to noon of the 21st day preceding the
first day of the qualif�ring period for the office sought, to
the supervisor of elections of the county for which the
pedtion is aroulated. Each supervisor of elections to
whom a petftion is submitted shall check the signatures
on the petition to verify their status as electors of the
county, district, or other geographical entity repre-
sented by the of�ce being sought by the candidate.
Prior to the flrst date for qualifying, the supervisor shall
ceRify the number shown as registered electors of such
county, district, or other geographical enUty and submit
such certificatfon to the Department of State. The
Departme�nt of State shall determine whether the
required number of signatures has been obtained for
the name of the candidate to be placed on the baliot
and shall notlfy the candidate. If the required number of
signatures has been obtained, the candidate shall, dur-
ing the time presc�ibed for qualit�ring for office, subrnit
a copy of the no�ce to, and file his or her qualiyir�g
papers and oath prescribed by s. 99.021 with, th�e
Department of State. Upon receipt of the c�py of the
notice and the qualifying papers, the department shall
certify the name of the candidate to the appropria�e
supervisor or supervisors of elections as having quaFi-
fled for the office sought.
(b) Each candidate for nomination to a county
office, or dist�ict office not covered by paragraph (a),
shall submit his or her petidon, prior to noon of the 21 st
day preceding the first day of the qualifying period for
the offioe sought, to the supervisor of elections of the
county for which the petition was circulated. The supe�r-
visor shall check the signatures on the petition to verify
their status as electors of the county, district, or other
geographical entity represented by the office being
sought. P�ior to the flrst date for qualffying, the supenri-
sor shall determine whether the required number of sig-
natures has been obtained for the name of the candi-
date to be placed on the ballot and shall notiy the can-
didate. If the required number of signatures has been
obtained, the candidate shall, during the time pre-
scribed for qualifying for office, submit a copy of the
notice and file his or her qualHying papers and oath pre-
scribed by s. 99.021 wfth the supervisor of e�ections.
Upon receipt of ihe copy of the notice and the qualHying
t
Kay Clein
Supervisor of Elections
Indian River County, Florida
January 27, 2004
Sally Maio
Clerk for the City of Sebastian
1225 Main Street
Sebastian, FL 32958
i�E�EIVE�
,,
^�T" ;�i= SE����r!,.'�,
_� l��E OF CIiY �L����. ,
���`i �! �,�� � 9 f��l 11 0 2
RE: Schedule for Canvassing Board Members for the Mazch 9, 2004 Municipal and Presidential
Preference Primary Elections.
Dear Sally :
The schedule for the Indian River County Canvassing Board is outlined below. Florida Election
Code requires a"Public TesY' of our electronic tabulation system prior to any election. The
Canvassing Board shall convene and each member of the canvassing board shall certify to the
accuracy of the tests. The Canvassing Board may designate one member to represent it. The Code
requires us to advertise the tests in our local newspaper and the tests shall be open to representatives
of political parties, the press, and the public.
February 17, 2004 Public Pre-Election Test for In-Office Absentee Voting
Machines and Tabulation Equipment for Municipal and
Presidential Preference Primary 4:00 p.m.
March 2, 2004
March 6, 2004
Canvassing Board Orientation
3:00 p.m.
Public Pre-Election Test for Election Day Machines,
and Tabulation Equipment for Municipal and Presidential
Preference Primary Elections 4:00 p.rn.
Canvassing Board Meeting to Open and Duplicate
Absentee Ballots 9:00 a.m.
1750 25th Street, • Vero Beach, FL 32960-3363 •(772) 567-8187 • FAX (772) 770-5367
voteindianriver.com
, ,-
March 9, 2004 Election D�y — Municipal and Presidential Preference Primary
Canvass Balance of Absentee Ballots and Conduct
Public Test on the Tabulation Equipment 5:30 p.m.
March 10, 2004
March 19, 2004
Count Absentee Ballots, Canvass Precinct �eturns
and Review Provisional Ballots
Canvassing Board certifies Un-Official Returns
(Deadline is March 11 �' at noon)
Canvassing Boazd certifies Official Returns
(Deadline is March 20�' at noon)
7:00 p.rn.
12:00 naon
12:00 naon
Absentee ballots for the elections received prior to March 5, 2004 will be availabte for public
inspection in the Supervisor of Elections office from 8:30 a.m. until 12:00 noon on March �, 2004.
The Canvassing Board will convene on Saturday, March 6�' at 9:00 a.m. to examine, open and
duplicate absentee ballots. This will help to expedite the processing of absentee ballots on election
night.
On Election night the Canvassing Board will remain convened until all precinct returns are
canvassed and the results of the election aze obtained. At that time a final Public T�st will be
conducted and all necessary paperwork will be signed.
Please contact me if you have any questions.
Sincerely,
� = ' D C�,�',�,��
Kay Clem
KC:ch
Bay Clem
Supervisor of Elections
Indian River County, Florida
�����v��
�';il' ��� "�E�,;S l � r,.,;.1
=;=��.:L c�F C17Y CLC��;
��04 ���'ii� 2� A�l 11 � �
— MEMO —
TO: Sa11y Maio, Sebastian City Clerk
Tammy Vock, Vero Beach City Clerk
Debbie Krages, Fellsmere City Clerk
Maria Aguilar, Town of Orchid Clerk
FROM: Kay Clem �l�
DATE: January 23, 2004
RE: Municipal Election Canvassing Board
As I am sure you are aware, we will be conducting a Presidential Primary Election on the
same date as the Municipal Elections. Since the county canvassing board has statutory
responsibility for canvassing county elections, where city and county elections appear on
the same ballot, only the county canvassing board may canvass the election.
You will be receiving a copy of the schedule of Canvassing Board meetings. All testing
and canvassing of returns will be advertised and open to candidates, representatives of
pc�litical parties, the pres� a�nd the public.
Please feel free to contact me if you have any questions.
Thank you.
1750 25th Street, • Vero Beach, FL 32960-3363 •(772) 567-8187 • FAX (772) 770-5367
voteindianriver.com
PRESIDENT
(Vote for One)
Carol Moseley BRAUN � �
Wesley CLARK 1�■� �
Howard DEAN � �
John EDWARDS � �
Dick GEPHARDT 1� �
John KERRY � �
Dennis J. KUCINICH � �
Joe LIEBERMAN 1■� �
AI SHARPTON � �
CITY OF SEBASTIAN
TWO YEAR '
CITY COUNCIL MEMBER TERM I
Vote for Two (2) '
Walter W. BARNES
Michael HEPTINSTALL
Ed MAJCHER
Lisanne MONIER
Lonnie R. POWELL
� ���
� �
� �
� M
� �
Sally Maio
To: Barbara Brooke
Subject: Candidate Forums - 2/26 and 3/1
Shai and Barbara - I was wondering if Barbara could be available on Thursday, February 26th at 7 pm and Monday, March
1 at 7:30 pm for the beginning of two candidate forums to assure that our broadcast is working properly. These forums
are being sponsored by service organizations and the City is paying for the productions. Overtime can come from my
budget if need be. Please let me know. Thanks - Sally
Sally A. Maio, CMC
City Clerk, Sebastian FL.
772-589-5330, Fax 772-589-5570
smaioCa�citvofsebastian.ora
**UNOF�'ICIAL**
CERTIFICATE OF CANVASSING BOARD
CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
We, the undersignod, cnembers of the duly constituted Board of
Canvassers for Indian River County, Florida, do hereby certify that we met
in the office of the Supervisor of Elections on the 9"' Day of March, A.D.
2004 and proceeded to publicly canvass the votes given for the o�ces
herein specified at the Municipal General Election on the 9`� Day of March,
A.D. 2Q44, as shown by the retums on file in the office of the Supervisor of
Elections. We hereby certify from said returns as follows:
For Cfty Conncil Member, the whole number of votes cast was �}, 9� 9, of
which number
(VOTE FOR TVV4)
WALTER W. BARNES RECEIVED
MICHAEL HEPTINSTALL RECEIVED
ED MAJCHER
LISANNE MOIVIER
LONNIE R, PaWELL
iZECEIVED
RECEI�FD
RECEIVED
���
-4 0�l g
t�73
1, �70
743
Jce Wi County Judge
Canvassing Board Chairman
VOTES
vo�s
voa�s
VOTES
vo�s
For information on the City of Sebastian election, please contact the City Clerks' Office at 589-5330.
Questions relating to the reaidential preference primary, precincts or voter registration ahould be directed to Kay Clem, Supervisor of
Elections for Indian River County at 567-8187.
Vol. 5 No. 2 O�'icial City of Sebastian Quarterly Newsietter Winter :
P O L I C E N E W S
Operation Clean Streets
We all take pride in our besutiful City and find it of%nsive when someone careleasly
litters our streets. The Police Department is a�ldng that everyone who is hauling debris,
trash, yard waste or construction materials closely adhere to laws on vehicles carrying
such loads. _ __ _
Section 316:520 of the Uniform Traffic Code speciiiea that a vehicle may not be driven
or moved on any highway unlesa the vehicle is ao constxucted or loaded as to prevent
any of its load from dropping, ehifting, leaking, blowing or otherwise escaping therefrom.
Part 2 of that section specifies that it is the duty of every owner and driver, severally,
of any vehicle hauling, upon any public road or highway open to the public, dirt, sand,
lime rock, gravel, ailica or other similar aggregate or trash, g�rbage, any inanimate object
or objects, or any similar material that could fell or blow from such vehicle, to prevent
such materials from falli.ng, blowing or in any way escaping from auch vehicle. Covering
and securing the load with a cloae fitting tarp�ulin or other appropriate cover or a load
securing device or a device desigiied to reasonably ensure that cargo will not shift upon
or fall from the vehicle is required aad shall constitute compliance with this section.
(Part 2 does not apply to most trucks hauling agricultural products).
All loads must be wvered and no spillsge is allowed. Fines for these offenses are
$30,00 e�ch�.;�,�__�_ �--=. ---- - � -
Motorscooters and Go-Peds
Motorscooters and go-peds are not considered motorcycles, however when driven on
the streets or roadways a driver's licenae ia required of the operator. In addition to a
driver's license, a child under the age of 16 years must wear a helmet. The motorized
vehicle may not be operated on sidewalks or bike paths.
In an effort to prevent the serious injuries and fatalities that we have seen on the
newa media from occurring in Sebastian, police officers have been inatructed to verbally
warn and inform youngsters in regard to acooter riding. We are doing this out of concern
for the children who are unfamiliar with the ilangers of the roadways.
Beginning March lst, officera will begin stricter enforcement by impounding illegally
operated scooters and citing unlicensed operators.
March 9, 2004 General Election
Five Candidatea qualified for the City of Sebastian annual general election to be held on
March 9, 2004 at which City voters will elect two City Council members for two year terms.
The candidate qualifying period ended January 23, 2004.
The follo:oi�eg candidate namea will appear on the March 9th ballot:
Walter W. Barnea Michael Heptinatall Ed M�jcher
Lisanne Monier Lonnie R. Powell
Voter registration for the March 9, 2004 election closed on February 9, 2004. A democratic
presidential preference primary will also be conducted on March 9th.
103
104
105
106
107
109
201
203
204
Sebastian precinct8 and polling ptaces are:
Sebastian Community Center, 180b N. Central Avenue, Sebastian
Vb'W Post 10210, 815 Louisiana Avenue, Sebastian
Sebastian Elks Lodge No. 2714, 731 South Fleming Street, 8ebastian
North Indian River County Libraly, 1001 CR 512, Sebastisn
Sebastian Elementary School, 400 CR b 12, 3ebestian
North Indian River County Librazy, 1001 CR 512, Sebastian
Wabasso School, 8895 U 8. Highway 1, Wabasso
Calvary Baptist Church, 123 Thuaderbird Drive, Sebaatian
Sebastian Chriatian Church, 190 Day Drive, Sebastian
Engineer l'�epartmen�
Project Update
By: David Fishe�-, City Engine�
Street Paving Program
City Council will saon be asked to ap
projected expenditures of approximat�
$300,000 to recycle and/or ave a num
- _-_,
City streets as part oi�the ity's ongo�
annual atreet paving program. The st.
included on this year's list include Clev
and Jefferson Streets in the Riverfror.
District; Bristol, Arcadia, Midway Ct.;
Brisbane, Empire, and Aldea in Unit
Columbus, Toledo, Seagrape, and Lim
Unit 1; Pineapple, Ki�ng, Tangelo,
Calamondin and Valencia in Orange He
and Second Street (a1�o known as Ha�
Street) west of Old Dixie Highway. T1-
streeta will be recycled and/or paved a
funding is available and advance prepar
are in place. Additional streets may be ,
tcrths-lis�--1a#,�r-in-�h�-irscal year�s �:
may allow
Twin Piers a.nd Shvreline Renoru
The City has receiv+ed the modified p
&om the Florida Dep�rtment of
Environmental ProteCtion (FDEP) tha
allows the constructinn of wheelchair
turnarounds on the paers for ADA
wmpliance. The contractor is expecte
m��. : ��� , now compl�
remaining
there by th
��� � ::' of Februar
Riaeroiew
P¢rk Piers
Louisiana Avenue Renovation
Engineering drawings are essentia
complete for the Louisiana Avenue
Renovation project. Easement dedicat
agreements are being drafted for prop
owner signature in the coming weeke.
Solicitation for construction bids is
programmed to take �lace within the :
two months. Construction ia likely to 1
by late apring/early summer with proj
completion cunently scheduled for th�
of 2004 to early 2005.
Sidewalk Installation Progra�
The sidewalk installation program
continues with sidewalks to be install�
the southeast side of S. Barber Street
(Continued on
Public Works Department Update
The City of Sebastian Public Works Roads &
Maintenance Division completed the construction and
installation of three (3) new
pavilions near the Riverview ' `
Park Piers located on Indian �;:.
River Drive.
� � Riueruiew Park Pier
Filbert Street Park
In conjunction with the Roads & Maintenance Division, the
Parks Department completed tbe installation of the George
Street and Filbert Street playgrounds and walking trails. All
landa�aping and fencing will be completed in the near future.
, ��
�
_ i . > . - . _ .� _-_ R,..��_- ._,.- _ --_
Sidewalk (Con�tinued from Page 1)
Installation Program "
Schumann to Empire; ati George Street
Pazk from S. Barber to Brov�►ning Terrace; on
the west side of N. Barber f#om Beard to
C&512/Sebastian Boulevar�; and on Laconia
south from Grandeur to Perilwinkle, including
completion of the ahort atre�ch of sidewalk
on the south side of Tulip just east of Laconia.
As with the street paving prQgram, additional
sidewalks may be added to �he list later in
the fiscal year a1s funding may
ow an�-as a- ��ance"c�irainage -
work is completed.
Filbert Street Walking Trail
MZ�Ch 9th, 2004 General Election �Continued from Page T) George StreetPPark
Two Candidate Forums will be held in City Council Chambers and broadcast live over Comcast Cable Government Acceas Channe125:
Sebastian River Area Chamber of Commerce (sponsor) - Thuraday, 2/26/04 - 7:00 - 9:00 PM '
Sebastian Property Ownera Association (eponaor) - Monday, 3/1/04 - 7:30 - 9:30 PM
The foruma will be rebroadcast over subsequent weekends prior to the election.
Following the March 9, 2004 election, new City Council members will be sworn in at a Special City Council meeting on; Monday, March
lb, 2004 at 7:00 p.m. '
For information on the City of Sebastian election, please contact the City Clerks' Office at 589-5330.
Questions relating to the reaidential preference primary, precincta or voter registration ahould be directed to Kay Cleaji, Supervisor of
Elections for Indian River County at 567-8187.
-�_
. ' � for��rn ;
���c�d.�at�es
, , H�
to� t at Cl
�
� st.I� report ment-acce.ss television chan-
nel. `
�ebastian �ot.srs�, �ve the ;:axididates for iwo �year
c�iice � learn �t Yittte more �� � Be1�y Fleld-Con•
abc>ut the flvv� City Ccauncil, � and incumbents Walber
candida#es, at a candfctates fo- g��es and Jim Hill. `
rum scheduled for today. Candidates seekin� � a on�-
The Sebastian River Area y�. term are incumbent
C�ber a� Commerce is Ray Coniglia and Sal Negli�.
the seventh an County Commisainner Ken
��t�''; 'dates Forum for Macht will serve as modera-
. canrdidatea runnins in the to� a# the forum.
i��axc�,12: election. The forwn
is-�t�ted for 7 p.m. to 8;30
�r �',, #ac�ay i� ' co�icit chaln.
' : `bers �t City iiall, 1225 1Wiain :
�t. ;
�'tie enent is scheduled td �
be televised on Channe�-25�
; v�#ictt is the citx's go�err�- �, _ ,
LO DMILU��.n -� a����—p�. ocsrvenino,��:���,�,.....•�.,..•. Yamana �yy AL acuva. �l1ZUKlVi vc��w�-v�.�
New/canvas intenor ngasUro CoBtYY low hour5, great rnndi-
QL duo prop . 519,500/ ���=��Da�lerFor tion with trailer. 59500. �p. • peVill '99 SOKmi,
W�� �� Trade.772-778-46851R p72)589-6098IR Northstar �oaded �995
12' FIdER3LASS • 15HP �. sAYLINER TROPIIY =`�� � obo772•2�1-2872
Merc, trlr, biminl mure 2802 SPortfish,.0l,twin �/j%��I uANUNT AL�lA '
5950. Cail 772-221-� CADDY - DeMflle� 57. look-
225 Merc.Optimax, bot• �� � ppLY �ii� s/runs 0D otl, silver,
tom painted, 20 hrs, no ,��g ���S Sgppp.(772)465-5076.
ls• - Ae, fnffafable, rFb , oeean use, own2r motl• �� - ,
'p3. t3000. - 25hp merc vated 772-492-07681R
52200.772•4642458 N�� EViNRUDE •'01 225HP � CAD�Y • Eido E'CC '00, ew
2�� ELLCRkFT - Monte com fete. Exc cond ery opcioa; 30b North
14' JON BOAT, 7hp, trlP, .�y�o; Tw,,, Zoa,p n�+.� GREA1'SELECTION �T72-344-21295L Star TaCt w3rr low ml
nice, biminl to , extras Cruiser, Dr stored. 524,�00•f177J333-6208
51200 i72-696-1$0o iR �x,000. �n-s�i-� �D wzu�n - i�i� ''98. �x� �g There's MUSIC in
GREATDEAtS cond, 111hrs askin9 a11Y�1'..�w�.w��ee �����;p�rtising! '
14' SEA 11YMPN • alumi- =9' Pho�nix FFybrld ! u� �-�A� wp��n�nrow,i� find any�thin9 from E�,
num. 9.9 Evinrude, trir. Com�rHbN, preat �or � p' o� ��S�
Very low hrs. Like New! fi�f� , divin , cruis !11lUIO - 150EFI, '98. exe
si.9so.m-zaa-sasa iR �� rse��i h�va, �'� ic"�`�se�: ZS� BOStOI1 WI�8I8� � ��m Ih�r� kinQ s�ed3s�� ac;'b��,- �a�lsilhd
,�a9oom•3�o-aioo. $q� Venture CC t�f�� ar ke �sl�, '
YAMAMA • 40hp short ���
:y wro�nuc.s� cw. �m• � 1T Egret FlBta sha�t elec start tlller CADILLAC - Allante, �eo,
vo dfesel. Man eztras , hend�e, rebuilt top & �UICK - Century '01. p,earl wh�te, red ithr,
1S.!' WNALER - X1dA4, ��'�)�'�19 ' 24 BOStOI) WI18I8� S17bOmw%LrimrS2000. dowsrOnlat�llk Mt 58,978 MS6995obo1772�-0356ek
FOR TIIE KIDSI R`8Pe 38 388R8yE (2) . m.�.e�5s. s� suzuk� ot�%ro 559-0617
'94, Si5HP.lohnsoR, n• 29' SNA�AROCK - '99 �Na , CAbILLAC •Catera 'O1
bo�rd jet, exe. sond., Grand Slam, Ful.ly 4O GaI�WOOd YAMAMA - V•MAX '98, NIICIt • LeSabre�'93� ^i�s Beipe, low miles,
extras rebuilt trafler. epuipped with jvst Outbrd. Exa cond. Low d iz500otio• �Z-562' Wrn�y. SX4995. Wallace A
sa9oo.17Z2) 473-97541R about all o�ctons. Many More ln Stock! , h�, y� n2.uaxx�2 $1�1, paYS Cadiflac u- �oo-siia
^Tweaked o a Pe►tect
is' Flshin9 �t ' 40 H� lo! Don't �ass up tne � Catt For Details
Johnson salt trollin4 aPPortun ty to own � �t�y _.
mtr palvtnized trpHer. Steabittt day�at�tfifs �"--""- �� .11d110E �� NdiNiE �� N� CE
Must sge 32 000 nep. p�� Which is S� � 2370�PeImGIY�� ,'
������� low book. My toss, Florida
Your Gain.772-589-3961 PUBLIC NOTICE A(
i� KEY WEST '94.FIats i ('%2 Z� � � CIN OF SEBASTIAN
60hp Yamaha stere0, VWw �m
Iike new, wide beam, 30' s�►qAY weekende' GENERALELECTION
troll mtrpo le P���^, Ol iWC 350 Mere s ha- w.�.� INDIAN AIVER COUNTY
03 alum trl�, araoed, rizon, under 100 hrs. %�E,.�[ FLORIDA
s9700;772•486-2�11SL ���kh�t�dolphn ����T�;"�,,,�- ;,;�� The City of Sebastian, Indian River County� Florida, will conduct a general mu
f �<M D
iS�STARCRAfT-75hP �shbox, vacuum flush- �e�B� nidpaf election on Tueaday, March 9, 2004 for,the purpose of electing two (2 .
lohn.,trl 'w/elec. winch head, windlass, mint, �� ��y �u�il memben forterms of two (�) Yeers•
X's, Laaded S3T,000 & New $a4teT� riod is January 9, 2004 through Jsouary 23, 2
s1000obo(772) 466-7693 772•785-9214 The candidate qu8lifyine pe
- - I11 Stutk in sccordance with Section 4.02ib1 of the,City Charter.'Candidiate peckets a
16� �h�nidqn,- 35 & 5 tiP 31' ANGLER - 2900 '00 ��►��►���� evailable in the Otfics.of the City Clerk, City Hall, i225 Mein Skreet, Sebastia
motors, bailer, oars, W�t�a��ef ��� ZSO Ya• 77g,ffi0•07p� Florida:
trailer, Jackets, etc. maha 'Oi :w/ext. warr. CITY OF SEBASTIAN POLLIN� PLACES: ,�
sacriPice. BesE bfter. Furuno electronics. ste- 103 - Sebestlan Community Center, 7805 N. Centrel Avenue, Sebaetian
772•461-22515�, reo, center consoFe' �pq _ yFyyPon10210,815LouiaianaAvenue,Sebestien —
16' FLATS BOAT • W tde w/T-top 574,500 <772) �pg .$8�fan Elks Lodge No. 2714, 731 South Fleming Street, S�bestian
bearn, 6imini, 35hpEvin n0•9409 or 633-0810 �12 �� �pg , North I�dian River �our�N Library,1001 CR 512, Sebestian
trlr 52000. 772• 460-9a76 107 - Sebestian Elementary School, 400 CR 512, Sebastian u
31� NAUTA�INE • House- ,, I
Goat fbryls, Ford V8, 13 MAND ADE - Ma- �pg . North Indian River County Library,1001 CR 512, Sebastian
16 LOWE aluminum. Onan Gen, stri�ped � gkHf day sniler, 20t . yyepessp$choo1,8895U.S.Highwayl,Wabesso
20hp iohnson, trlr. All w ra er, motor & ao- ^
needs irrterioa E100b 203 - Calvary Ba ist Church,123Thunderbird Drive, Sebastian
Iike NEWI VerY� Cieanl cessories. Exc Cond!
1T2• 273•5221 MC 704 - Sebastien hristien Church,190.0ay Drive, Sebastian
52,650. 772-234-335a IR �^'�. m•�-�. 7he polling plsces ahall be open from 7:00 a.m. to 7:00 p.m.
16' MONARK PRO t60 '95, 3S' .CARVER • Montigo Selly A. Maio, GMC �
538, 51, lo hrs, sleepsG, 2e.3 HUNTER •'es� d�ese�� City Clerk - City ofSebastian (100.021 FS)
rivedbass boat, 40' hp, y49 flpp�e , trades. 772- weil mairrt-ALL the toys �m�r 28; "2003, Jenuary 3, 2004 430156
force/Merc pwr trlm- �;,�,��Ig.gZy1233 S17K.TlZ-46&9273 PP
/tilt, , trol�inq motOr, -
aerated live well, fish ._--
finder, e� cond';5!H1� '����
.. , ..tinly'»1 t.97dfi'SI A/�AA . -. • . . Iy�Aw �wwww
•
Statutes & Constitution :View Statutes :->2003->Ch0106->Section 07 : flsenate.gov Page 1 of 4
2)(a) Atl reports required of a candidate�y this section shall be filed with the officer before whom
the candidate is required by law to qual s: Alt tandidates who file with the Department of State
shall file the original and one copy of the%` reports. �"-�r c���f ��� ��porE fvr
candidates for other than statewide offi y�hp qua wit �t�ie Department of State shall be filed
,�, .
with the supervisar of etect#xts�ir� th+� c` t+�l'iere the candidate resides. Reports shall be fited
not later than 5 p.m. of the day designatejd; twwever, any report postmarked by the United States
Postat Service na later than midnight of t(�e day designated shalt be deemed to hav� been filed in a
timely manner. A certificate of mailing ob�tained from and dated by the United States Postat
Service at the time of maiting, or a receipt from an established courier company, which bears a
date on or before the date on which the r�port is due, shatt be praof of mailing in a timely manner.
Reports shalt contain information of all pr�viousCy unreported contributions received and
expenditures made as of the preceding Friiday, exce�pt that, t� re� � ca�►_ttie.Eciday
immediately preceding the election shatl ontain information of all previousty unreported
contributions received ar.ut eac���s:.�.as.�.the day preceding that designated due date.
All such reports shall be open to public inspection.
(b)1. Any report which is deemed to be i�omplete by the officer with whom the candidate
qualifies shatt be accepted on a conditional basis, and the campaign treasurer shatt be notified by
registered rnai[ as to why the rep�a�rt is incpmptete and be �iven 3 da�s fcc�m receipt of such notice
to file an addendum to the report providi�g all infarmatic�n.�►e� .� .�cep�t. uz
comptiance with this section. Faiture to fi e a comptete report after such notice constitutes a
violation of this chapter.
2. In lieu of the notice by registered mail,as required in wbparagraph 1., the qualifying officer
may notify the campaign treasurer by tel�hone that the report is incomplete and requ�est the
information necessary to complete the re�ort. if, howcever, sucl�u�forc�►tioa is.�c�t. receiveci by the
quatifying officer within 3 days of the teleiphone request therefor, notice shall be sent by
registered mail as provided in subparagraph 1.
(3) Reports required of a potitical committee shall be filed with the agency or officer before whom
such committee registers pursuant to s. 1t G�.�(3) and shall be s�ject to the same filing conditions
as established for candidates' r�eports. Only committees that file with the Department of State shall
fite the originat and one copy of their repc>rts. Incomplete reports by political committees shall be
treated in the manner provided for incomplete reports by candidates in subsection (2).
(4)(a) Each report required by this section shatl contain:
1. The full name, address, and ocuipatinn, if arry of each petwa who has made one or more
contributions to or for wch oommitte�e ar Ic�didette,vvFtt�in, dM�rt'ep�o�rC1�'tig't�r'iod; �'v'�tr'the
amo�t and date nf'wch oontriartfora.�for corporations, the report must provide as clear a
description as practicabte of the principai type of business conducted by the corporation. "Ffo�we�ver,
if the tontribution is 5100 or less or is fro�h a relativ�, as d�ted, irr s. 112• 31 �, pro�ide�d thatt tt�e
retationship is r+eported; tfie o�ation o� t�ie �r'i�`' d't� prirwc�t�'t�n�ine���teed
not be Iist�d.
2. The name and address of each politicat committee from which the reporting committee or the
candidate received, or to which the reporting committee or candidate made, any transfer of funds,
together with the amounts and dates of alt transfers.
3. Each toan for campaign purposes to or �from any persor� or political committee within the
reporting period, together with the full names, addresses, and occupations, and principat places of
business, if any, of the lender and endorsers, if any, and the date and amount of suth toans.
4. A statement of each contribution, reba►te, refund, or other receipt not otherwise listed under
subparagraphs 1. through 3.
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Statutes & Constitution :View Statutes :->2003->Ch0106->Section 07 : flsenate.gov Page 2 of 4
5. The total sums of all loans, in-kind con ributions, and other receipts by or for such committee
o� candidate during the reporting period,��A€a�r�ts-s�aU �e designed to elicit separate
totals for in-kind contributions, loans, and other receipts.
6. The full name and addr�ess of each person to whorn expendit�es ha�re been made_by or on
behalf of the committee or candidate witllin the reporting period; the amount, date, and purpose
of each such e�enditure; and the name and address of, and office sought b'Y, each candi�da►te an
whose behalf such expenditure was made. Howewer, e�q�enditures made from the petty cash fund
provided by s. 104.1 � need nat be reported individually.
7. The fult name and addre� af e�t peF9an to� wlronr salarY,
or reimbursement for authorae�d expenses as p�ovided in s. 1Q� 42.1(3) has been made and �t is
not othervvise reported, inctudir�g the amant, date, and purpose of wch e�endftur�e. Ha�ee�+rer,
expenditures made from the petty cash fund protiided for'in�s. 106,1� tx+ed�riot�be reported
individuallY-
8. The total amount withdrawn and the total amount spent for petty cash purposes pursuant to
this chapter during the reporting period.
9. The total sum of expenditures made by such committee or candidate during the reporting
period.
10. The amount and nature of debts and obligations owed by or to the committee or candidate,
which relate to the conduct of any politicat campaign.
11. A copy of each credit card statement which shall be included in the next report following
receipt thereof by the candidate or political committee. Receipts for each credit card purchase
shall be retained by the treasurer with the records for the campaign account.
12. The amount and nature of any separate interest-bearing accounts or certificates of deposit and
identification of the financial institution in which such accounts or certificates of deposit are
located.
(b) The filing officer shall make available to any candidate or committee a reporting form which
the candidate or committee may use to indicate rantributions received by the candidate or
committee but returned to the contributor before deposit.
(5) The candidate and his or her campaign tr�r, in the case of a candidate, or the political
committee chair and campaign treasurer of the committee, in the case of a political committee,
shall certify as to th� c�orcectr�s of eaclr repor�d each per�on so certifying sfiaU bear the
responsibitity for the accurac.Y and veYacfty of��ii.fir're�t=`1K�Y�can�pai�n tr�xer, candiciate, or
political committee chair who willf�ty �tifles tfie careetness of any report while krawing that
such report is incomeet, fatse, or inoomptete commits a misdemeanor of the first de�ee,
pu�i��as prwft�d'#r s. '�Z�:Q82 ors. 77�,.Q$�:
(6) The campaign depository shall retum� all checics drawn on the a000unt to the campaign
treasurer who shatl retain the r�eoords'putwa�tito s. �,�.i��:l9ie re�cords maintained by the
depository with respect to wch a000�a�t shaU be subject to inspection by � agent of the Division
of Elections or the Florida Ele�ctions Gammissian at a�. tirne dur.iraq,. normal banking hoix�s, and such
depository shatl furnish certified copies of any of wch reoords to d�e Division of Elections or Ftorida
Etections Commission upoit request.
(7) Notwitk�tanding any other provisions of this chapter, in any reporting period during which a
candidate, political committee, or committee of continuo� existence has not received funds,
made any contributions, or expended any� reportable funds, the filing of the required �eport for
that period is waived. However, the next report filed must specify that the report covers the entire
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Statutes & Constitution :View Statutes :->2003->Ch0106->Section 07 : flsenate.gov Page 3 of 4
period between the last submitted report and the report being filed, and any candidate, political
committee, or committee of continuous existerre�rrotreporting by virtue of this subsection on
dates prescribed elsewhere in this chapter shall notify the filing officer in writing on the prescribed
reporting date that no report is being filed on that date.
(8)(a) Any candidate or potitical committee failing to file a report on the designated due date shall
be subject to a fine_as provided in ra r and, in the case of a candidate,
ne s a be id ont from rs unds of the candi t�. e fine shalt be assessed by the
� n� o uer and the monevs co ected shall be eposited:
1. In the Elections Commission Trust Fund, in the case of a candidate for state office or a political
committee that registers with the Division of Etections; or
2. In the general revenue fund of the pol�ticat subdivisio�, in t�e �:o�.�,�da�e.#a>.a�. �e
of a political subdivision or a poli�f�� `` - a�r�r"°e�`pot'Iti�cat'"
subdivision.
No separate fine shall be assessed for failure to file a copy of any report required by this section.
(b) Upon determining that a report is late, the filing offioer shall imrnediately noRify the candidate
or chair of the politicat oommittee as to the failure to file a report by the designated due date and
that a fine is being assesse�d for ead� late day. The fine st�H be S� P� �!I fa��the first 3 days late
and, thereafter, S500 Pe� daY fa' e�h tate daY.-rtaR bo � 3� pcnoerit�vf���ta[ receipts or
expendit�mesf, whict�e�v� is �ireater, for tl1e Period ao�c�d� �:.lat� c�eporl���io�rewcr, far tt�e
reports immediatelY P�� � P�Y � l�����tt be S�00 Pe+' �Y
for each lafie day, not to e�cceed 25 p�r�c�t of tl�e�to�t ttce�iP�ts'�or"e�endtC�'�`''v�ttiche�ver is
greater, for the period oonreced by the late report: �I' reports requir+ed ts�der s. 1Q�,1_�(7), the
fine is $50 per day for each tate day, not ;ta exceed. 2� p�t of tbe tatat .r�eoe� or
exPenditunes, whid�eo►er is greater, far �te peri�d Upon receipt of the
rs�t, tlte fili�tg ��-�� �mamt�t�F�tl�e iir�e`v�lt�is�dae��il�o�fy die
candidate or chair. The fi' ��ha�l determine the amount of the fine due based upon the
earliest of the follawing:
1. When the report is actualty received by such officer.
2. When the report is postmarked.
3. When the certificate of mailing is dated.
4. When the receipt from an estabtished courier company is dated.
Such fine shatt be paid to the fiting officer within 20 days after receipt of the notice of payment
due, unless appeat is made to the Ftorida Elections Commission pursuant to paragraph (c). In the
case of a candidate, such fine shatl not be an allowabte campaign expenditure and shall be paid
only from personat funds of the candidate. An officer or member of a political committee shall not
be personally liabte for such fine.
(c) Any candidate or chair of a political committee may appeal or dispute the fine, based upon
unusual circumstances surrounding the fa�ilure to fite on the designated due daie, and may request
and shall be entitled to a hearing before the Florida Elections Commission, which shalt have the
authority to waive the fine in whole or in, part. Acty such reque�.sta�L.b�e. mad� within 20 days after
receipt of the notice of payment due. In such case, the candida�te or chair oF the potitical
committee shall, within the 20-day period, notify the fiting officer in writing of his or her intention
to bring the matter before the commission.
(d) The appropriate filing officer shalt ►iotify the Florida Elections Commission of the repeated late
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,
Statutes & Constitution :View Statutes :->2003->Ch0106->Section 07 : flsenate.gov
filing by a candidate or political committee, the failure of a candidate or political committee to
fite a report after notice, or the failure to pay the fine imposed.
Page 4 of 4
(9) The Department of State may prescribe by rule the requirements for fiting campaign treasurers'
reports as set forth in this chapter.
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