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AGENDA
6:00 P.M. MONDAY —FEBRUARY 4,2013
CITY HALL
1225 MAIN STREET
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Introduction of Members
5. Selection of Chairperson
& Selection of Vice-Chairperson
7. Approval of Minutes:
a. Meeting of August 14, 2012
8. Comments by City Manager— Chart on Funding Sources and Uses
9. Review Fourth Quarterly Report — FY 2012
10. Review Budget Calendar and Discuss Next Meeting Date (Monday, March 18, 2013)
11. Adjourn
Agenda Attachments:
Minutes for Meeting of August 14, 2012
Chart on Funding Sources and Uses
Fourth Quarterly Report — FY 2012
Budget Calendar
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F. S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
4
3
4.
CRYOF
SEBASTLAV
HOME Of PELICAN ISLAND
CITIZENS BUDGET REVIEW ADVISORY BOARD
MINUTES
TUESDAY, AUGUST 14, 2012 - 6:00 P.M.
City Council Chamber, 1225 Main Street, Sebastian
Mr. Ed Herlihy called the meeting to order at 6:00 p.m.
The Pledge of Allegiance was recited.
ROLL CALL:
Present:
William Flaherty
Ed Herlihy
Tim Slaven
Not Present:
Christine Vicars (excused)
Gary O'Hara
Harry Marshall
Dionna Farmer
Staff Present:
Al Minner, City Manager
Debbie Krueger, Administrative Services Director
Nancy Veidt, Finance Department
Donna Cyr, Recording Secretary
Approval of Minutes: July 17, 2012 Regular meeting
MOTION by Mr. Marshall and SECOND by Ms. Farmer to approve the July 17, 2012
minutes with a change on the last page, second line, Council Budget Workshop is on
August 22nd that should read Council Budget Workshop is on August 20th, passed on a
unanimous voice vote.
5. Budget Update by the City Manager:
Mr. Minner gave his PowerPoint presentation of the updated proposed Fiscal Year 2013
Budget (see attached). Because of changes in some unresolved issued at the time of
the budget preparation he wanted to update the board with what transpired. The four
unresolved issues were Health Care, General Liability and Workers Compensation
Insurance, Janitorial Services and Ditch and Swale Maintenance. Because of these
changes to the budget Mr. Minner was able to offer the board two different options to
recommend to Council. One was to change the millage rate to $3.5646 with no asphalt
paving program. Two would be to continue with the original recommended millage rate
of $3.7166 and include street resurfacing.
At the completion of his presentation, Mr. Minner introduced Nancy Veidt to the board
and thanked her for all her hard work on preparation of the budget. He then asked for
questions from the board.
There were no questions from the board.
Budget Advisory Meeting
August 14, 2012
Page Two
6. Memorandum on Budget Changes and Proposed Draft of Budcom Report:
Mr. Herlihy asked the board for their pleasure as far as going with the recommendation
to Council of a millage rate of $3.7166 leaving in the roads or going with the $3.5646
rate. He asked for questions.
Ms. Farmer said she did have a question regarding road resurfacing, she wanted to
know if the City would be repaving the roads or patching. Mr. Minner said it depended
on the road. He said the south east portion of town needed work. The base was solid,
so those roads would be resurfaced unless problems were found. Mr. Minner said the
plan was to fill in any pot holes like a patch job then overlay the whole road.
Mr. Slaven asked if we don't repave this year, will it cost more next year and the City
Manager stated he doesn't know. He feels the longer we ignore the roads the more the
base will decay so it could cost more.
7. Committee Comments and Direction on Committee Report to the City Council:
Mr. Herlihy brought up that he received his tax bill from the County and he said he was
amazed at the fact that his property assessed valuation went down 7 % % which is
above the 6% that was expected and his Sebastian taxes went down. Given the fact
that we need to do road repairs, he is for staying with the recommended rate of $3.7166
Mr. Slaven agreed. Mr. Herlihy made an informal motion to recommend to Council to
stay at the $3.7166 millage rate. The members agreed. There were no changes to Mr.
Herlihy's draft memo to Council.
8. Review of 3rd Quarter Budget Amendment:
Ms. Krueger gave an overview of the Third Quarter Budget Amendment explaining that
the departments are at or below 75% of spending which is where they should be.
Everything looks good. Building revenues are up from this time last year. There were
no questions or comments from the members.
MOTION by Mr. Herlihy and SECOND by Ms. Farmer to approve Resolution R -12 -22
Third Quarterly Report as submitted and recommended to Council, motion passed on a
unanimous voice vote.
9. Other Discussion /Questions by Committee Members:
There were no other comments or questions from the board members. Mr. Minner
thanked the members for all their hard work this year on the fiscal 2013 budget. Mr.
Minner also thanked Staff and the Department Heads for their hard work in putting
together the budget and employees for their hard work.
10. Being no further business, Mr. Herlihy adjourned the meeting at 6:34 p.m.
Citizen Budget Advisory Board Chairperson Signature Date
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SIEBASTMN
HOME OF PEUCMf ISLAND
city of Sebastian, Florida
Subject: Resolution Adopting Amendments to the Agenda No. J Z , 0 d 4
Fiscal Year 2011 -12 Budget.
A1Jprove4ffor Submittal by:
Department Orig ;n-
Administrativ
City Attorney:
, City Manager I City Clerk:
Date Submitted: December 5, 2012
For Agenda of: December 12, 2012
Exhibits:
• Resolution No. R -12 -39
• 4`h Quarter Comparison of Actual to Budget
• Capital Project Status Reports as of September 30, 2012
• Schedule of Investments as of September 30, 2012
• 4`h Quarter Accomplishments
SUMMARY
Pursuant to City financial policies, budget reviews and adjustments are presented to the City Council
quarterly. Capital project status reports, investment reports and accomplishments are also included.
Review by the Budget Review Advisory Committee will be done at their initial meeting, which will be
conducted following City Council's appointments for the next budget cycle.
In accordance with the Annual Budget Resolution, the City Manager has approved budget transfers
between accounts within Departments and made adjustments necessary to "implement programs,
projects and expenditures authorized by the City Council ". Thus, the City Manager's adjustments
included budget changes to reallocate funds to and from expenditure accounts and capital projects as
necessary during the quarter. These changes and those approved by the City Council during the quarter
are summarized in Exhibit "A" attached to the Resolution. In the quarter, General Fund appropriations
were changed to adjust the State's contribution to the Police Officers Pension Plan. In the Discretionary
Sales Tax Fund (DST) appropriations of $38,014 were decreased by the City Manager to reflect the end
of projects to: complete the Stormwater Master Plan, purchase police vehicles, assist with the Four
Chaplain's project, purchase garage equipment and install the new telephone system. The Recreation
Impact Fee Fund budget was reduced by the City Manager by $26,189 to reflect the end of projects for
improvements to Easy Street Park, baseball field drainage and the mooring fields (mooring fields were
reprogrammed to FY2014 -15). Lastly, the Airport Budget was increased by $4,125 received for
equipment sales that was applied to expenses on equipment repairs.
RECOMMENDED ACTION
Move to approve R- 12 -39.
YEARS END OF 4TH QUARTER
FISCAL 4 1 1 AND 2012
FY2010 FY2011 FY2012
Description 4thQtr YTD BUDGET % 4thQtr YTD BUDGET % 4thQtr YTD BUDGET %
GENERAL FUND SUMMARY
TAXES 7,400,141 7,531,430 98.3%
6,733,190 7,179,708 93.8%
6,320,547
6,684,535
94.6%
LICENSES & PERMITS 33,182 51,400 64.6%
23,645 44,650 53.0%
22,430
36,150
62.0%
INTERGOVERNMENTAL REVENUES 1,997,119 1,857,957 107.5%
2,002,032 1,970,017 101.6%
2,078,686
2,019,663
102.9%
CHARGES FOR SERVICES 282,530 289,147 97.7%
260,838 286,550 91.0%
290,951
300,061
97.0%
FINES AND FORFEITS 71,415 55,000 129.8%
80,653 65,500 123.1%
52,307
74,000
70.7%
MISCELLANEOUS REVENUES 286,894 423,190 67.8%
242,822 338,124 71.8%
227,378
276,498
82.2%
TRANSFER FROM OTHER FUNDS 764,888 764,888 100.0%
736,727 736,727 100.0%
692,716
689,129
100.5%
TOTAL REVENUES 10,836,169 10,973,012 98.8%
10,079,907 10,621,276 94.9%
9,685,015
10,080,036
96.1%
BEGINNING CASH RESERVES 4,472,233 5,255,327 85.1%
5,228,495 5,535,011 94.5%
4,733,552
5,068,245
93.4%
TOTAL SOURCES 15,308,402 16,228,339 94.3 %
15,308,402 16,156,287 94.8%
14,418,567
15,148,281
95.2%
CITY COUNCIL 48,017 52,117 92.1%
47,060 52,117 90.3%
49,225
50,283
97.9%
CITY MANAGER 249,378 254,480 98.0%
232,469 233,196 99.7%
223,900
234,046
95.7%
CITY CLERK 292,968 296,444 98.8%
272,886 272,792 100.0%
301,395
304,390
99.0%
LEGAL 104,586 125,340 814%
98,712 125,785 78.5%
94,718
107,710
87.9%
ADMINISTRATIVE SERVICES 489,025 492,658 99.3%
481,051 478,562 100.5%
478,043
477,869
100.0%
MANAGEMENT INFO SERVICES 265,375 266,913 99.4%
274,797 248,908 110.4%
161,526
160,125
100.9%
POLICE DEPARTMENT 4,968,164 4,959,722 100.2%
5,073,186 4,941,466 102.7%
4,515,749
4,568,658
98.8 %
PUBLIC WORKS 3,541,756 3,694,008 95.9%
3,201,255 3,385,604 94.6%
3,112,210
3,231,134
96.3%
GROWTH MANAGEMENT 410,050 437,156 93.8%
349,388 348,734 100.2%
237,575
248,150
95.7%
NON - DEPARTMENTAL 622,565 627,277 99.2%
544,046 552,107 98.5%
607,545
697,671
90.8%
TOTAL EXPENDITURES 10,991,884 11,206,115 98.1%
10,574,850 10,639,271 99.4%
9,781,886
10,080,036
97.0 %
ENDING CASH RESERVES 5,228,495 5,022,224 104.1%
4,733,552 5,517,016 85.8%
4,636,681
5,068,245
91.5%
TOTAL USES 15,308,402 16,228,339 94.3%
15,308,402 16,156,287 94.8%
14,418,567
15,148,281
95.2%
Property tax collections are lower than last year due to the decline in taxable values and lower receipts from Franchise Fees and Utility Taxes.
Licenses & Permits were less than anticipated. Intergovernmental Revenues were increased for the State's Police
Pension contribution and are just
slightly above the same amounts as last year. Charges for Services are
lower than budgeted but greater than
last year. Fines and Forfeits
include
collection of Code Enforcement liens, which were less than prior years.
Miscellaneous Revenues continues to fall lower than budget because of
declining investment returns but should improve with the change to Seacoast National Bank. Total Sources
includes the
amount of actual and
estimated cash reserves. In 2012, we used $96,871 of cash reserves based on unaudited figures, essentially because
total revenues were not as high
as planned. $71,875 of this was expected, when we made our projections for the 2013 budget. It is also noted that the Ending Cash Reserves of
$4,636,681 were just $24,996 less than the $4,661,677 we projected would
be available, when we did our projections
for the 2013
budget.
Total spending by all Departments, was 97.3% under budget. The slight overage in MIS was due to expensing
the $1,085 trade -in value for the old
firewall product to reflect the total price of the new firewall and the charge to expense is offset by that revenue.
LOCAL OPTION GAS TAX FUND
TOTAL REVENUES
3,080,591
3,167,006
97.3%
576,906
623,521
92.5%
2,861,116
2,944,511
97.2%
BEGINNING CASH RESERVES
82,579
152,559
54.1%
1,392,655
1 477 988
94.2%
58,562
50,258
116.5%
TOTAL SOURCES
3,163,170
3,319,565
95.3%
1,969,561
2,101,509
93.7%
2,919,678
2,994,769
97.5%
DEBT SERVICE
1,256,960
1,256,960
100.0%
264,463
264,463
100.0%
2,330,742
2,352,910
99.1%
OTHER EXPENDITURES
324,523
324,100
100.1%
259,591
250,000
103.8%
274,405
291,601
94.1%
TRANSFERS TO OTHER FUNDS
189,032
1,585,946
1,386,945
1 461 429
94.9%
124,258
300,000
41.4%
TOTAL EXPENDITURES
1,770,515
3,167,006
55.9%
1,910,999
1,975,892
96.7%
2,729,405
2,944,511
92.7%
ENDING CASH RESERVES
1,392,655
152 559
912.9%
58,562
125,617
46.6%
190,273
50,258
378.6%
TOTAL USES
3,163,170
3,319,565
95.3%
1,969,561
2,101,509
93.7%
2,919,678
2,994,769
97.5 %
Tax collections were 1.3% less than last year.
Refinancing the Paving Loan provided
funds for paving and also lowered the
annual debt service
requirement by extending the maturity dates. Most of the Ending Cash Reserves
are the
funds provided by the Loan which are already committed to
that paving project.
DISCRETIONARY SALES TAX FUND
TOTAL REVENUES
2,913,062
2,510,445
116.0%
2,364,053
2,349,593
100.6%
2,491,406
2,380,150
104.7%
BEGINNING CASH RESERVES
958,676
1,904,156
50.3%
1,379,095
1,379,095
100.0%
1,623,442
1,292,080
125.6%
TOTAL SOURCES
3,871,738
4,414,601
87.7%
3,743,148
3,728,688
100.4%
4,114,848
3,672,230
112.1%
TRANSFERS TO OTHER FUNDS
2,492,643
3,405,210
73.2%
2,119,706
2,164,057
98.0%
2,099,275
2,996,807
70.1%
TOTAL EXPENDITURES
2,492,643
3,405,210
73.2%
2,119,706
2,164,057
98.0%
2,099,275
2,996,807
70.1%
ENDING CASH RESERVES
1,379,095
1,009 391
136.6%
1,623,442
1,564,631
103.8%
2,015,573
675 423
298.4%
TOTAL USES
3,871,738
4,414,601
87.7%
3,743,148
3,728,688
100.4%
4,114,848
3,672,230
112.1 %
Tax collections in 2012 were higher than
the prior year.
Transfers to Other Funds
were adjusted during
the quarter as a result of several projects being
closed. This $38,014 adjustment included police vehicles,
4 Chaplains memorial, garage equipment, stormwater plan
and City -wide telephone system.
e R t, I In
END OF 4TH QUARTER
YEARS FISCAL I I L
Principal and interest payments were made as scheduled. Ending cash reserves are at required amounts
5
FY2010
FY2011
FY2012
Description
4thQtr YTD
BUDGET
%
4thQtr YTD
BUDGET
%
4thQtr YTD
BUDGET
%
RIVERFRONT REDEVELOPMENT FUND
TOTAL REVENUES
2,993,550
440,535
679.5%
319,036
300,382
106.2%
268,509
263,716
101.8%
BEGINNING CASH RESERVES
984,638
795,308
123.8%
682,591
676,714
100.9%
455,810
434,338
104.9%
TOTAL SOURCES
3,978,188
1,235,843
321.9%
1,001,627
977,096
102.5%
724,319
698,054
103.8%
OPERATING EXPENDITURES
129,352
152,118
85.0%
188,918
120,727
156.5%
140,967
126,022
111.9%
CAPITAL OUTLAYS
3,096,416
540,520
572.9%
-
-
0.0%
-
-
0.0%
TRANSFERS TO OTHER FUNDS
69,829
69,830
100.0%
356,899
382,494
93.3%
104,458
160,594
65.0%
TOTAL EXPENDITURES
3,295,597
762,468
432.200
545,817
503,221
108.500
245,425
286,616
85.6%
ENDING CASH RESERVES
682,591
106,249
642.4%
455,810
473,875
96.2%
478,894
411,438
116.4%
TOTAL USES
3,978,188
868,717
457.9%
1,001,627
977,096
102.5%
724,319
698,054
103.8%
Operating expenditures exceeded the FY2012 budget because payments include
fagade /sign grants that were authorized in prior year budgets. There
were no changes during the quarter to
amounts budgeted for Transfers.
PARKING IN- LIEU -OF FUND
TOTAL REVENUES
-
-
0.0%
12,632
-
0.0%
13,833
13,800
100.2%
BEGINNING CASH RESERVES
-
-
0.0%
-
-
0.0%
12,632
-
0.0%
TOTAL SOURCES
-
-
0.0%
12,632
-
07MFO
0
EXPENDITURES
-
-
0.0%
-
-
0.0%
-
-
0.0%
ENDING CASH RESERVES
-
-
0.0%
12,632
-
0.0%
26,465
13,800
191.8%
TOTAL USES
-
-
0.0%
12,632
-
o
0
This fund records collections of the parking
in- lieu -of fee and any subsequent spending of those monies.
RECREATION IMPACT FEE FUND
TOTAL REVENUES
38,256
56,247
68.0%
49,473
30,791
160.7%
62,889
28,500
220.7%
BEGINNING CASH RESERVES
1,087,353
884,464
122.9%
1,106,310
998,826
110.8%
848,187
441,652
192.0%
TOTAL SOURCES
1,125,609
940,711
119.7%
1,155,783
1,029,617
112.3%
911,076
470,152
193.8%
CAPITAL OUTLAYS
-
-
0.0%
5,118
-
0.0%
-
-
0.0%
TRANSFERS TO OTHER FUNDS
19,299
291,232
6.6%
302,478
765,949
39.5%
217,854
443,962
49.1%
TOTAL EXPENDITURES
19,299
291,232
6.6%
307,596
765,949
40.2%
217,854
443,962
49.1%
ENDING CASH RESERVES
1,106,310
649,479
170.3%
848,187
263,668
321.7%
693,222
26,190
2646.9%
TOTAL USES
1,125,609
940,711
119.7%
1,155,783
1,029,617
112.3%
911,076
470,152
193.8%
Transfers to Other Funds were reduced during the quarter, due to adjustments to close out the Easy Street Park Improvements, Mooring Fields and
Baseball Field Drainage projects.
STORMWATER UTILITY FUND
TOTAL REVENUES
858,665
897,200
95.7%
816,415
843,200
96.8%
813,004
818,450
99.3%
BEGINNING CASH RESERVES
787,481
651,397
120.9%
588,841
336,270
175.1%
450,156
336,270
133.9%
TOTAL SOURCES
1,646,146
1,548,597
106.3%
1,405,256
1,179,470
119.1%
1,263,160
1,154,720
109.4%
OTHER EXPENDITURES
97
3,500
2.8%
104
100
104.0%
8,348
100
8348.0%
TRANSFERS TO OTHER FUNDS
1,057,208
1,019,228
103.7%
954,996
1,104,931
86.4%
1,087,257
1,089,599
99.8%
TOTAL EXPENDITURES
1,057,305
1,022,728
103.4%
955,100
1,105,031
86.4%
1,095,605
1,089,699
100.5%
ENDING CASH RESERVES
588,841
525,869
112.0%
450,156
74,439
604.7%
167,555
65,021
257.7%
TOTAL USES
1,646,146
1,548,597
106.3%
1,405,256
1,179,470
119.1%
1,263,160
1,154,720
109.4%
Stormwater fee collections and investment
income were lower
than last year. Some of the decline was due to property owners receiving credits
allowed by the Ordinance for stormwater facilities they
made to their properties.
LAW ENFORCEMENT FORFEITURE FUND
TOTAL REVENUES
25,575
10,200
250.7%
906
10,200
8.9%
14,559
10,125
143.8%
BEGINNING CASH RESERVES
53,600
20,970
255.6%
73,160
20,970
348.9%
66,585
52,609
126.6%
TOTAL SOURCES
79,175
31,170
254.0%
74,066
31,170
237.6%
81,144
62,734
129.3%
EXPENDITURES
6,015
-
0.0%
1,600
-
0.0%
12,239
-
0.0%
CAPITAL OUTLAYS
-
-
0.0%
5,881
-
0.0%
-
-
0.0%
ENDING CASH RESERVES
73,160
31,170
234.7%
66,585
31,170
213.6%
68,905
62,734
109.8%
TOTAL USES
79,175
31,170
254.0%
74,066
31,170
237.6%
81,144
62,734
129.3%
These funds are used for the DARE Program, for vehicle towing charges pending reimbursement and to provide drug investigation monies.
DISCRETIONARY SALES TAX BOND FUND
TRANSFER FROM OTHER FUNDS
1,162,586_
1,035,869
112.2%
997,557
997,557
100.0%
1,016,206
999,933
101.6%
MISC. REVENUES
7,038
1,000
703.8%
5,747
22,854
25.1%
4,994
22,400
22.3%
TOTAL REVENUES
1,169,624
1,036,869
112.8%
1,003,304
1,020,411
98.3%
1,021,200
1,022,333
99.9%
BEGINNING CASH RESERVES
1,409,493
338,906
415.9%
1,554,654
1,541,577
100.8%
1,538,346
1,542,409
997%
TOTAL SOURCES
2,579,117
1,375,775
187.5%
2,557,958
2,561,988
99.8%
2,559,546
2,564,742
99.8%
OPERATING EXPENDITURES
675
300
225.0%
675
300
225.0%
300
300
100.0%
DEBT SERVICE
1,023,788
1,036,569
98.8%
1,018,937
1,019,279
100.0%
1,022,067
1,022,033
100.0%
TOTAL EXPENDITURES
1,024,463
1,036,869
98.8%
1,019,612
1,019,579
100.0%
1,022,367
1,022,333
100.0%
ENDING CASH RESERVES
1,554,654
338,906
458.7%
1,538,346
1,542,409
99.7%
1,537,179
1,542,409
997%
TOTAL USES
2,579,117
1,375,775
187.5%
2,557,958
2,561,988
99.8%
2,559,546
2,564,742
99.8%
Principal and interest payments were made as scheduled. Ending cash reserves are at required amounts
5
Principal and interest payments were made as scheduled. Ending cash reserves are at required amounts
GOLF COURSE FUND
CHARGES FOR SERVICE
1,263,860
COMPARISON OF ACTUAL TO BUDGET
85.2%
1,298,370
1,261,474
102.9%
1,310,964
1,270,793
END OF
4TI4 QUARTER
43,772
45,198
96.8%
33,226
36,410
91.3%
FISCAL YEARS 2010, 2011
AND 2012
123.2%
TOTAL REVENUES
1,307,632
1,528,398
85.6%
1,331,596
FY2010
102.6%
1,354,042
FY2011
103.7%
BEGINNING CASH RESERVES
FY2012
(299,486)
Description
4thQtr YTD
BUDGET
%
4thQtr YTD
BUDGET
%
4thQtr YTD
BUDGET
%
STORMWATER UTILITY BOND FUND
1,000,760
1,048,399
95.5%
1,137,801
1,152,221
98.7%
PERSONAL SERVICES
333,105
TRANSFER FROM OTHER FUNDS
476,221
438,240
108.7%
440,018
438,877
100.3%
439,674
439,023
1001%
MISC. REVENUES
455
120
379.2%
128
1,122
11.4%
174
1,100
15.8%
TOTAL REVENUES
476,676
438,360
108.7%
440,146
439,999
100.0%
439,848
440,123
99.9%
BEGINNING CASH RESERVES
144,635
85,876
168.4%
182,951
182,932
100.0%
183,020
183,020
100.0%
TOTAL SOURCES
621,311
524,236
118.5%
623,097
622,931
100.0%
622,868
623,143
100.0%
DEBT SERVICE
438,360
438,360
100.0%
440,077
439,911
100.0%
440,290
440,123
100.0%
TOTAL EXPENDITURES
438,360
438,360
100.0%
440,077
439,911
100.0%
440,290
440,123
100.0%
ENDING CASH RESERVES
182,951
85,876
213.0%
183,020
183,020
100.0%
182,578
183,020
99.8%
TOTAL USES
621,311
524,236
118.5%
623,097
622,931
100.0%
622,868
623,143
100.0%
Principal and interest payments were made as scheduled. Ending cash reserves are at required amounts
GOLF COURSE FUND
CHARGES FOR SERVICE
1,263,860
1,483,200
85.2%
1,298,370
1,261,474
102.9%
1,310,964
1,270,793
103.2%
MISC. REVENUES
43,772
45,198
96.8%
33,226
36,410
91.3%
43,078
34,960
123.2%
TOTAL REVENUES
1,307,632
1,528,398
85.6%
1,331,596
1,297,884
102.6%
1,354,042
1,305,753
103.7%
BEGINNING CASH RESERVES
(102,364)
(299,486)
34.2%
(330,836)
(249,485)
132.6%
(216,241)
(153,532)
140.8%
TOTAL SOURCES
1,205,268
1,228,912
98.1%
1,000,760
1,048,399
95.5%
1,137,801
1,152,221
98.7%
PERSONAL SERVICES
333,105
345,523
96.4%
297,407
340,270
87.4%
284,128
278,843
101.9%
OPERATING EXPENSES
901,300
913,790
98.6%
914,895
956,539
95.6%
976,975
1,001,004
97.6%
CAPITAL OUTLAY
-
23,500
0.0%
4,699
-
0.0%
25,311
25,906
97.7%
TRANSFER TO PROJECTS FUND
-
-
0.0%
-
-
0.0%
39,002
-
0.0%
EXPENSE FROM PROJECT FUND
-
-
0.0%
-
-
0.0%
(12,513)
-
0.0%
DEBT SERVICE
301,699
313,100
96.4%
-
1,075
0.0%
-
-
0.0%
TOTAL EXPENDITURES
1,536,104
1,595,913
963%
1,217,001
1,297,884
93.8%
1,312,903
1,305,753
100.5%
ENDING CASH RESERVES
(330,836)
(367,001)
90.1%
(216,241)
(249,485)
86.7%
(148,613)
(153,532)
96.8%
TOTAL USES
1,205,268
1,228,912
98.1%
1,000,760
1,048,399
95.5%
1,164,290
1,152,221
101.0%
Total Revenue for FY2011 was above the amount estimated and
above the
prior year.
Transfers to the
Project
Fund, less amounts
expensed
to it,
resulted is Expenditures exceeding budget. At the
end of FY2010,
$200,000
was loaned from General
Fund to meet cash flow
needs. At
the end of
FY2011, $100,000 was needed and
at the end of
FY2012 $65,000 was needed. The negative
Cash
Reserves
is mostly due to
$57,722
of prepaid
memberships and $65,524 of accrued leave and benefits.
AIRPORT FUND
LEASE REVENUES
379,847
371,219
102.3%
372,837
345,855
107.8%
422,506
413,241
102.2%
MISC. REVENUES
19,113
17,000
112.4%
4,164
20,000
20.8%
17,205
25,600
67.2%
TOTAL REVENUES
398,960
388,219
n/a
377,001
365,855
103.0%
439,711
438,841
100.2%
BEGINNING CASH RESERVES
(28,370)
65,784
-43.1%
(38,903)
(14,679)
265.0%
(66,889)
(57,243)
116.9%
TOTAL SOURCES
370,590
454,003
81.6%
338,098
351,176
96.3%
372,822
381,598
97.7%
PERSONAL SERVICES
233,677
231,369
101.0%
229,397
230,275
99.6%
208,175
221,620
93.9%
OPERATING EXPENSES
158,265
86,962
182.0%
167,040
156,245
106.9%
255,529
249,540
102.4%
CAPITAL OUTLAY
9,001
61,338
14.7%
-
-
0.0%
-
22,500
0.0%
DEBT SERVICE
8,550
8,550
100.0%
8,550
8,550
100.0%
8,550
17,250
49.6%
TOTAL EXPENDITURES
409,493
388,219
105.5%
404,987
395,070
102.5%
472,254
510,910
92.4%
ENDING CASH RESERVES
(38,903)
65,784
-59.1%
(66,889)
(43,894)
152.4%
(99,432)
(129,312)
76.9%
TOTAL USES
370,590
454,003
81.6%
338,098
351,176
96.3%
372,822
381,598
97.7%
Total Revenue for FY2012 was above the amount estimated due to new tenants. At the end of FY2012, $40,550 was loaned from General Fund to
meet cash flow needs. The negative Cash Reserves is mostly due to $6,825 of prepaid rent and $63,757 of accrued leave and benefits. An addition
was made to the budget for $4,125 in equipment sales that was applied to equipment repairs.
BUILDING FUND
TOTAL REVENUES
370,287
489,334
75.7%
404,822
465,740
86.9%
426,219
465,740
91.5%
BEGINNING CASH RESERVES
634,962
1,035,000
61.3%
520,554
779,429
66.8%
460,448
628,794
712%
TOTAL SOURCES
1,005,249
1,524,334
65.9%
925,376
1,245,169
74.3%
886,667
1,094,534
81.0%
PERSONAL SERVICES
375,458
379,674
98.9%
366,911
367,626
99.8%
311,877
367,626
84.8%
OPERATING EXPENSES
109,237
109,660
99.6%
98,017
98,114
99.9%
87,619
98,114
89.3%
TOTAL EXPENDITURES
484,695
489,334
99.1%
464,928
465,740
99.8%
399,496
465,740
85.8%
ENDING CASH RESERVES
520,554
1,035,000
50.3%
460,448
779,429
59.1%
487,171
628,794
77.5%
TOTAL USES
1,005,249
1,524,334
65.9%
925,376
1,245,169
74.3%
886,667
1,094,534
81.0%
Revenue for 2012 exceeded the prior year and Expenditures have been reduced. Cash Reserves are sufficient to cover $94,916 of accrued leave and
benefits and $68,010 of deferred revenue, while leaving an available balance of $324,245.
CI'T'Y OF SEBASTIAN, FLORIDA
COMPARISON OF AC'T'UAL, TO BUDGET
END OF
4TH QUARTER
FISCAL YEARS
2010, 2011
AND 2012
FY2010
FY2011
FY2012
Description
4thQtr YTD
BUDGET
%
4thQtr YTD
BUDGET
%
4thQtr YTD
BUDGET
%
GENERAL FUND DETAIL ON DEPARTMENTS
CITY COUNCIL
Personnel
22,413
22,742
98.6%
22,747
22,742
100.0%
22,746
22,747
100.0%
Operating
25,604
29,375
87.2%
24,313
29,375
82.8%
26,479
27,536
96.2%
Totals
48,017
52,117
92.1%
47,060
52,117
90.3%
49,225
50,283
97.9%
CITY MANAGER
Personnel
243,715
250,455
97.3%
229,007
229,734
99.7%
220,244
230,746
95.4%
Operating
5,663
4,025
140.7%
3,462
3,462
100.0%
3,656
3,300
110.8%
Totals
249,378
254,480
98.0%
232,469
233,196
99.7%
223,900
234,046
95.7%
CITY CLERK
Personnel
240,519
240,794
99.9%
242,478
243,373
99.6%
247,927
249,468
99.4%
Operating
52,449
55,650
94.2%
30,408
29,419
103.4%
53,468
54,922
97.4%
Totals
292,968
296,444
98.8%
272,886
272,792
100.0%
301,395
304,390
99.0%
LEGAL
Personnel
0
0
0.0%
0
0
0.0%
0
0
0.0%
Operating
104,586
125,340
83.4%
98,712
125,785
78.5%
94,718
107,710
87.9%
Totals
104,586
125,340
83.4%
98,712
125,785
78.5%
94,718
107,710
87.9%
ADMINISTRATIVE SERVICES
Personnel
401,668
408,939
98.2 %
398,534
397,517
100.3%
399,962
401,420
99.6%
Operating
87,357
83,719
104.3%
82,517
81,045
101.8%
78,081
76,449
102.1%
Totals
489,025
492,658
99.3%
481,051
478,562
100.5%
478,043
477,869
100.0%
MANAGEMENT INFO SERVICES
Personnel
203,325
206,855
98.3%
231,290
203,713
113.5%
117,621
117,000
100.5%
Operating
44,833
42,840
104.7%
43,142
45,195
95.5%
38,642
38,946
99.2%
Capital Outlay
17,217
17,218
100.0%
365
0
0.0%
5,263
4,179
125.9%
Totals
265,375
266,913
99.4%
274,797
248,908
110.4%
161,526
160,125
100.9%
POLICE DEPARTMENT
Personnel
4,531,184
4,384,877
103.3%
4,577,428
4,515,298
101.4%
4,060,040
4,135,300
98.2%
Operating
400,948
546,204
73.4%
451,680
389,533
116.0%
451,520
433,358
104.2%
Capital Outlay
36,032
28,641
125.8%
44,078
36,635
120.3%
4,189
0
0.0%
Totals
4,968,164
4,959,722
100.2%
5,073,186
4,941,466
102.7%
4,515,749
4,568,658
98.8%
PUBLIC WORKS
Personnel
2,503,831
2,557,799
97.9%
2,199,973
2,345,644
93.8%
2,132,928
2,176,307
98.0%
Operating
986,653
1,118,664
88.2%
988,178
1,027,160
96.2%
953,748
1,033,627
92.3%
Capital Outlay
51,272
17,545
292.2%
13,104
12,800
102.4%
25,534
21,200
120.4%
Totals
3,541,756
3,694,008
95.9%
3,201,255
3,385,604
94.6%
3,112,210
3,231,134
96.3%
DEVELOPMENT SERVICES
Personnel
368,225
372,436
98.9%
311,678
312,127
99.9%
223,308
227,698
98.1%
Operating
41,825
64,720
64.6%
37,710
36,607
103.0%
14,267
20,452
69.8%
Totals
410,050
437,156
93.8%
349,388
348,734
100.2%
237,575
248,150
95.7%
NON - DEPARTMENTAL
Personnel
20,040
15,000
133.6%
31,163
15,000
207.8%
105,610
110,969
95.2%
Operating
602,525
612,277
98.4%
512,883
537,107
95.5%
501,935
558,221
89.9%
Transfers to Other Funds
0
0
0.0%
0
0
0.0%
0
0
0.0%
Totals
622,565
627,277
99.2%
544,046
552,107
98.5%
607,545
669,190
90.8%
TOTAL EXPENDITURES
Personnel
8,534,920
8,459,897
100.9%
8,244,298
8,285,148
99.5%
7,530,386
7,671,655
98.2%
Operating
2,352,443
2,682,814
87.7%
2,273,005
2,304,688
98.6%
2,216,514
2,383,002
93.0%
Capital Outlay
104,521
63,404
164.8%
57,547
49,435
116.4%
34,986
25,379
137.9%
Transfers to Other Funds
0
0
0.0%
0
0
0.0%
0
0
0.0%
Totals
10,991,884
11,206,115
98.1%
10,574,850
10,639,271
99.4%
9,781,886
10,080,036
97.0%
ENDING CASH RESERVES
4,316,518
5,022,224
85.9%
4,733,552
5,517,016
85.8%
4,636,681
5,068,245
91.5 %
TOTAL USES
15,308,402
16,228,339
94.3%
15,308,402
16,156,287
94.8%
14,418,567
15,148,281
95.2%
CAPITAL P ,, . REPORT
9/30/2012
GENERAL CAPITAL PROJECTS
FUND 310
Project
Number Description
C1108 Excavation Equipment (CLOSED)
C1109 Telephone System (closed)
A1210 Garage Equipment (closed)
A1211 Repaint City Hall/PD (closed)
A1212 Police Vehicle Replacement (closed)
CAPITAL IMPROVEMENT PROJECTS
FUND 320
Project
Number Description
C0721 Hardee Park Improvement (Zone A) CLOSED
C0921 Schumann Park Improvements
C1122 Riverview Park Pavilion (Schumann Park)(CLOSED)
C1123 Bark Park Amenties
C 1124 Lift Station - Riverview Park
C 1125 Riverview Park Irrigation Fountains
C1126 Presidental Streets
C1129 Easy St Park Improvements (CLOSED)
A1221 Mooring Fields (CLOSED)
AI222 Blueway Signage
A1223 Bleacher Shields
A1224 Creative Playground
A1225 Handicapp Pier
A1226 Riverview Park Electrical (Closed)
A1227 Four Chaplains Memorial Sidewalk/Landscape (closed)
A1261 BBSC Baseball Field Drainage (CLOSED)
TRANSPORTATION CAPITAL PROJECTS
FUND 330
Project
Project
Number
Description
C0735
Powerline Road (Closed)
C0834
512 Corridor (DST - FDOT Grant)- CLOSED
C1131
US I Improvements - CLOSED
C1132
Gateway Enhancement
P0001
Road Paving
A1231
Cav Corp Enhancements
A1233
Indian River Drive Parking
A1234
Davis Street Sewer
STORMWATER IMPROVEMENT FUND
FUND 363
Project
Number Description
Percent
Project Expenditures Funds Expended/
Budget To Date Encumbrances Remaining Encumbered
C4606 Collier Creek Improvements (DEP GRANT $500,000) CLOSED 4,920,862.11 4,920,862.11 - (0.00) 100.00%
P0003 1/4 Round Swale Rehab (DST) - CLOSED 2,651,170.28 2,651,170.28 - - 100.00%
C1601 Stormwater Master Plan CLOSED 27,500.00 27,500.00 - - 100.00%
15,199,064.78 7,599,532.39 3.00 3.00 100.00%
AIRPORT PROJECTS
FUND 455
Project
Number Description
C0951 Construct Hangars (1,160,000 grant) CLOSED
C1152 Install Security Cameras
Percent
Project Expenditures Funds Expended/
Budget To Date Encumbrances Remaining Encumbered
1,317,196.63 1,317,196.63 - - 100.00%
43,000.00 216.49 - 42,783.51 0.50%
1,317,196.63 1,317,196.63 - - 0.00%
Percent
Project
Expenditures
Funds Expended/
Budget
To Date Encumbrances
Remaining Encumbered
166,053.62
166,053.62 -
- 100.00%
65,835.69
65,835.69 -
- 100.00%
19,865.01
19,865.01 -
0.00 100.00%
9,700.00
9,700.00 -
- 100.00%
169,870.20
169,870.20 -
- 100.00%
431,324.52
431,324.52 -
0.00 100.00%
Percent
Project Expenditures Funds Expended/
Budget To Date Encumbrances Remaining Encumbered
C4606 Collier Creek Improvements (DEP GRANT $500,000) CLOSED 4,920,862.11 4,920,862.11 - (0.00) 100.00%
P0003 1/4 Round Swale Rehab (DST) - CLOSED 2,651,170.28 2,651,170.28 - - 100.00%
C1601 Stormwater Master Plan CLOSED 27,500.00 27,500.00 - - 100.00%
15,199,064.78 7,599,532.39 3.00 3.00 100.00%
AIRPORT PROJECTS
FUND 455
Project
Number Description
C0951 Construct Hangars (1,160,000 grant) CLOSED
C1152 Install Security Cameras
Percent
Project Expenditures Funds Expended/
Budget To Date Encumbrances Remaining Encumbered
1,317,196.63 1,317,196.63 - - 100.00%
43,000.00 216.49 - 42,783.51 0.50%
1,317,196.63 1,317,196.63 - - 0.00%
Percent
Project
Expenditures
Funds
Expended/
Budge
To Date
Encumbrances
Remaining
_Encumbered
47,432.01
47,432.01
-
-
100.00%
246,460.00
208,796.68
2,148.00
35,515.32
84.72%
28,720.71
28,720.71
-
-
100.00%
100,000.00
11,478.50
-
88,521.50
11.48%
100,586.50
62,862.49
-
37,724.01
62.50%
25,000.00
8,261.52
-
16,738.48
3105%
473,500.00
33,179.44
-
440,320.56
7.01%
57,886.77
57,886.77
-
-
100.00%
-
-
31,276.18
-
0.00%
25,000.00
- .
-
25,000.00
0.00%
50,000.00
86.49
-
49,913.51
0.17%
30,000.00
-
17,375.00
12,625.00
0.00%
15,000.00
-
-
15,000.00
0.00%
7,389.16
7,389.16
-
-
100.00%
32,428.56
32,428.56
-
-
100.00%
43,923.31
43,923.31
-
-
100.00%
1,825,772.66
1,283,327.02
740,889.37
721,366.37
70.29%
Percent
Project Expenditures Funds Expended/
Budget To Date Encumbrances Remaining Encumbered
C4606 Collier Creek Improvements (DEP GRANT $500,000) CLOSED 4,920,862.11 4,920,862.11 - (0.00) 100.00%
P0003 1/4 Round Swale Rehab (DST) - CLOSED 2,651,170.28 2,651,170.28 - - 100.00%
C1601 Stormwater Master Plan CLOSED 27,500.00 27,500.00 - - 100.00%
15,199,064.78 7,599,532.39 3.00 3.00 100.00%
AIRPORT PROJECTS
FUND 455
Project
Number Description
C0951 Construct Hangars (1,160,000 grant) CLOSED
C1152 Install Security Cameras
Percent
Project Expenditures Funds Expended/
Budget To Date Encumbrances Remaining Encumbered
1,317,196.63 1,317,196.63 - - 100.00%
43,000.00 216.49 - 42,783.51 0.50%
1,317,196.63 1,317,196.63 - - 0.00%
Percent
Project
Expenditures
Funds
Expended/
Budget
To Date
Encumbrances
Remaining
Encumbered
1,076,348.30
1,076,348.30
-
-
100.00%
303,862.44
303,862.44
-
-
100.00%
309,120.84
309,120.84
-
0.00
100.00%
25,000.00
-
-
25,000.00
0.00%
214,554.57
22,199.74
-
192,354.83
10.35%
75,000.00
43,863.84
26,276.18
4,859.98
58.49%
125,000.00
5,593.75
-
119,406.25
4.48%
150,000.00
-
5,000.00
145,000.00
0.00%
2,278,886.15
1,760,988.91
31,276.18
486,621.06
77.27%
Percent
Project Expenditures Funds Expended/
Budget To Date Encumbrances Remaining Encumbered
C4606 Collier Creek Improvements (DEP GRANT $500,000) CLOSED 4,920,862.11 4,920,862.11 - (0.00) 100.00%
P0003 1/4 Round Swale Rehab (DST) - CLOSED 2,651,170.28 2,651,170.28 - - 100.00%
C1601 Stormwater Master Plan CLOSED 27,500.00 27,500.00 - - 100.00%
15,199,064.78 7,599,532.39 3.00 3.00 100.00%
AIRPORT PROJECTS
FUND 455
Project
Number Description
C0951 Construct Hangars (1,160,000 grant) CLOSED
C1152 Install Security Cameras
Percent
Project Expenditures Funds Expended/
Budget To Date Encumbrances Remaining Encumbered
1,317,196.63 1,317,196.63 - - 100.00%
43,000.00 216.49 - 42,783.51 0.50%
1,317,196.63 1,317,196.63 - - 0.00%
cmoF
SE13AST k
HOME OF PELICAN ISLAND
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED
SEPTEMBER , 2012
Prepared by
Administrative Services Department
As of September 30, 2012, the total available funds of the City were $10,717,414. $3,183,415 was held
in an interest bearing checking account and $7,533,999 was invested in the SBA and other investment
vehicles. The investments consist of the following:
Investment Type Amount
State Board of Administration (SBA) $ 3,526,649
US Government Treasury and Agency Bonds 4,007,350
Total Fair Value of Investments $ 7,533,999
The details of each investment types are presented on the following pages.
CITE' OF SEBASTIAN
SCHEDULE OF INVESTMENTS
9/30/2012
cashsba0930
11/29/2012
CURRENT
INVESTMENT ALLOCATION
PERCENT
BALANCE
General Fund + Performance Deposits
50.58%
1,783,897.76
Local Option Gas Tax Fund
0.00%
-
Discretionary Sales Tax Fund
23.77%
838,200.13
Riverfront Redevelopment Fund
4.27%
150,460.81
Parking In- Lieu -Of Fund
0.75%
26,465.10
Recreation Impact Fee Fund
0.51%
18,017.97
Stormwater Utility Fund
0.31%
11,047.15
Law Enforcement Forfeiture Fund
1.67%
58,953.59
Discretionary Sales Tax, Debt Service Fund
0.00%
-
Stormwater Series 2003 Debt Service Fund
0.00%
-
Capital Projects Fund
0.00%
-
Capital Improvements Fund
0.00%
-
Transportation Fund
0.00%
-
Stormwater Projects Fund
0.00%
-
Golf Course Fund
0.00%
-
Golf Course Projects Fund
0.80%
28,168.35
Airport Fund
0.00%
-
Building Department Fund
10.24%
361,030.13
Cemetery Trust Fund
7.10%
250,408.14
Performance Deposits Fund
-
Sub -Total
100%
3,526,649.13
cashsba0930
11/29/2012
SCHEDULE OF INVESTMENTS
9/30/2012
TOTAL
ALLOCATION BY FUND
General
Discretionary Sales Tax
Riverfront Community Redevelopment Agency
Recreation Impact Fee
Stormwater Revenue
Building
Cemetery Trust
TOTAL
cashsba0930
11/29/2012
PURCHASE
YIELD TO
DATE OF
ASSET NAME
MATURITY
PURCHASE
U.S. Treasury Note
0.5082%
11/30/10
U.S. Treasury Note
0.7917%
03/31/11
FHLMC Note
0.6578%
12/08/10
FHLB Note
0.8641%
03/31/11
TOTAL
ALLOCATION BY FUND
General
Discretionary Sales Tax
Riverfront Community Redevelopment Agency
Recreation Impact Fee
Stormwater Revenue
Building
Cemetery Trust
TOTAL
cashsba0930
11/29/2012
PURCHASE
9/30/2012
MATURITY
CUSIP
PRICE
FAIR VALUE
DATE
NUMBER
$ 997,460.94
$ 1,000,190.00
10/31/12
912828PD6
996,836.00
1,001,990.00
02/28/13
912828QK9
999330.00
1,001,120.00
12/28/12
3137EACQ0
1,002,670.00
1,004,050.00
03/27/13
313372RK2
$ 3,996,296.94 $ 4,007,350.00
$ 2,496,966.94 $ 2,503,873.11
100,000.00 100,276.58
333,110.00 334,031.32
666,220.00 668,062.65
200,000.00 200,553.17
200,000.00 200,553.17
$ 3,996,296.94 $ 4,007,350.00
ClIY OF
SFOIDASTILM
ROME Of PELICAN ISLAND
Memorandum
To: Mayor and City Council
Thru: Al Minner, City Manager
From: Kenneth W. Killgore, Director of Finance
Date: December 5, 2012
Re: 4t' Quarter Accomplishments Fiscal Year 2012
Enclosed please find the 4 "' Quarter Accomplishments for City Departments as assembled and edited by the Administrative
Services Department for the three months ended September 30, 2012.
CITY CLERK
Legislative Support Matters
• Prepared agenda packets and minutes for five Regular City Council meetings, and two Council
workshops One CRA meeting - attended meetings for total of 13.75 hrs.
• Three ordinances adopted, one passed on first reading.
• 14 resolutions adopted.
• One official document recorded with Clerk of Court.
• Coordinated with recipients for preparation and presentation of ten proclamations.
• Placed two courtesy meeting ads in the Press Journal.
• Placed two legal notices in the Press Journal.
• Provided monthly City calendars and revisions to Council, city staff and press.
• Provided monthly regional and county board meeting calendars to Council.
• Prepared FLC Annual conference travel reimbursements for four Council members.
• Coordinated attendance of clergy for Council meeting invocations.
• Distributed one City Code supplement.
• Prepared travel for one Council member to attend Advanced Institute for Elected Municipal Officials.
• Coordinated 3 day visit for FLC Legislative Advocate Amber Hughes — Shadow Program.
Records Management Program
• Responded to 60 public records request.
• 39 boxes of records that reached retention or were scanned & 16 bags of duplicate and OSA records
destroyed by Shred -It Recycling - 17 trees saved.
• Scanned into Laserfiche - 19 sets of minutes, 25 agenda packets, 15 Resolutions, 3 Ordinance, 13
agreements and 103 Cemetery files — 10 other documents.
• 315 Building Contractor Files and Permit Folders with Plans scanned by the Building Dept.
• Continued overhaul of vault and safe filing system.
Election Matters
• Placed two legal ads in Press Journal as required by Florida Statutes.
• Coordinated Primary Election Early Voting Site in Chambers for Supervisor of Elections.
• Received Q2 (PAC) and GI (PAC and Candidate) reports.
• Qualified four candidates and submitted ballot to SOE.
Board Matters
• City Clerk prepared agendas /notices, and provided secretarial services for TCCLG meetings.
• Deputy Clerk attended and recorded three TCCLG meetings and prepared minutes.
• Filled seven board vacancies.
• Prepared two certificates of appreciation for presentation to board members by Mayor.
• RPM attended and recorded three Natural Resources Board meetings.
• City Clerk attended and recorded one Natural Resources Board meeting.
• RPM attended and recorded two Budget Review Advisory Board meetings.
• Deputy Clerk attended and recorded two Veterans Advisory Board meetings.
• Deputy Clerk assisted Supervisor of Elections Office with five outstanding financial disclosure reports.
• City clerk coordinate meeting die for North County Senior Needs Assessment Study.
Cemetery Matters
® Certificates of Interment Rights issued for 8 locations for a total of $10,000.
Community Matters
• Responded to 68 e -mails to the General City of Sebastian e -mail address (Cityseb and
Webmaster) and/or forwarded to appropriate departments for response
• Deputy Clerk monitored sound system duting F.I.N.D. Board Meeting — August 18, 2012.
• RPM assisted in coordinating & participated in Spoil Island Cleanup on zjuly 215` and recorded minutes.
Personnel /Educational Matters
• Deputy Clerk attended two hour e -mail management webinar.
• Deputy Clerk attended records management seminar September 18`h in Ft. Pierce, FL.
• RPM attended two — two hour e -mail management webinars.
ADMINISTRATIVE SERVICES
• Prepared the P Quarter 2012 Budget Amendment to the City Council.
• Worked with City Manager and Budget Committee to finalize the 2013 Capital Improvement program and Operating
Budget recommendations.
• Prepared agenda items for Budget approvals and sent the final Budget document to the printer.
• Submitted required budget and millage information to the Property Appraiser and to the State.
• Conducted year -end audits of cashier cash balances, Golf Course Pro Shop inventory and Garage inventory.
• Completed conversion to Seacoast National Bank.
• Worked with Seacoast National Bank to implement desk -top deposit of checks, whereby checks are scanned and sent
to Bank electronically, saving trips to deposit the daily receipts.
• Meet with Investment Advisors to discuss the City's investment portfolio and strategies.
• Conducted annual open enrollment sessions for employee health insurance.
• HandIed normal processing of payroll, accounts payable and cashiering.
• Participated in negotiations of the Collective Bargaining Agreements.
• Coordinated the quarterly employee investment meetings with ICMA.
• Monitored and completed required grant paperwork on Airport and other grants.
• Monitored and approved payments on major contracts.
• Recruited, interviewed, and hired replacements for vacant positions.
0 , _ 1
• Incident Reports processed/dispersed to proper agencies and entered into IMC... 494
• Arrest Reports ( Juveniles) ................................... ............................... 8
• Arrests Reports ( Adults) ..................................... ............................... 108
• Accident Reports /Driver Exchanges processed, dispersed/entered into IMC....... 63
( 47 Accidents; 16 Driver Exchanges)
• Traffic Citations processed and entered into IMC ....... ............................... 188
(Civil — 131; Criminal — 45 ; Citation Arrests — 19; Voided - 0)
• Parking Citations processed, followed up and entered into IMC ..................... 10
• Warning Citations processed, followed up and entered into IMC ................... 699
• Subpoenas signed, processed and distributed ............. ............................... 217
• Public Records Request: Jul. 51; Aug. 68; Sept. 42 .......................... 161
• Completed sergeants promotional process.
• Continued review of agency policies as per accreditation standards.
• Administration attended 6 Council meetings and 3 special meetings.
• Attended over 60 Law Enforcement related meetings and 14 public meetings and/or speaking engagements.
• Conducted 1 onsite and 2 mock onsites for Commission for Florida Law Enforcement Accreditation.
• Agency completed in house training for all sworn members for mandatory's and skill enhancement.
• Four 911 Operators completed and passed exams to become certified. All currently employed operators are now state
certified as per state statute.
• Continued monthly Chief's Reports on Channel 25 and Channel 10.
Volunteers
® Volunteers worked a total of 2,066 hours during this quarter.
® 54 bank deposit details were made. This service is done to save time for City Hall employees.
® 2 traffic control details were assigned. These consist of directing traffic at City events, road closures, etc.
® 952 house watches /close patrols were completed.
® 65 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc.
® 181 business checks were made. These business checks are done and help patrol officers keep an eye on the business
community which cuts down on crime.
® 105 area checks of banks were made. Visual marked units around the banks at various times help to deter crime.
• 32 Airport checks were made. Again, the visibility helps to deter crime.
® 36 special details were assigned and there were 2 miscellaneous assist for law enforcement personnel.
® 92 paper runs, i.e.: State Attorneys Office, Sheriff s Office, etc. Volunteers pick up and deliver packages such as council
packages, State Attorney packets and whatever other items are needed.
® Assisted with traffic control on 2 traffic crash scenes.
® 1 warnings /ticket for handicapped parking and 0 warnings /tickets for other parking were issued.
® 135 citizen contacts and 371 miscellaneous jobs.
Road Patrol and Special Operations
® Officers were dispatched to 3,793 calls for service, and self - initiated 8,942 events.
® 109 adult and 8 juvenile arrest were made..
® Officers issued 195 citations, 10 parking citations, and 699 written warnings.
® Officers completed 494 offense reports and 63 crash reports.
Citations Warnings Incidents Arrests
® Traffic Homicides (0)
• Boat Ofc (ID 447) Temporarily assigned to Road Patrol
• K -9 Ofc's (41/38/46) 216 142 18 12
• TOTALS 216 142 18 12
• K -9 Usage /Activity Reports: 35
• K -9 Training hours 250 combined hours.
• K -9 Demonstrations 5
• K -9 Apprehensions 9 misdemeanor and 3 felony
• K -9 Narcotic Searches 18
Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in
order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by
attending mandatory and advanced training throughout the year.
Community Policing /Training
• Attended 20 business contacts /meetings. These locations include various financial institutions, Chamber of
Commerce, VFW and other local businesses & committees.
• Assisted road patrol duties to handle calls for service and covering shift shortages.
• Officer Marcinik completed approximately 160 hours on CVSA's and backgrounds for applicants.
• Officer Marcinik conducted approximately 4 hours of car seat inspection & education to the public.
• Officer Marcinik also had approximately 10 hours of community problem solving /intervention. This activity is
responding to various neighborhood issues and helping with crime prevention and reduce redundant calls for service.
• Officer Marcinik had 8 hours of Recruiting. This includes phone calls, walk -in inquiries and career fair presentations
at various location.
• Officer Marcinik conducted 2 bicycle and pedestrian safety programs at our three schools this quarter. The bike safety
program has resulted in the distribution of approximately 6 bike helmets in an on going effort for safe bicycling and
compliance with Florida law.
• Officer Marcinik conducted 12 child I.D. programs, which provided numerous families with child ID's .
• Officer Marcinik has approximately 14 hours working with DCF regarding adults in need of services and the
Department's RUOK automated calling program to assist seniors that are home bound or alone.
• Officer Marcinik has performed 14 hours of training for Crossing Guards, Community Service Volunteers, Crime
Prevention Awareness and Robbery Prevention Training.
• Officer Marcinik has numerous hours invested in the planning, facilitating and participation with numerous events to
include the National Peace Officer Memorial Week, CTST meetings, S.A.F.E. Program, HOPE program, Special
Olympics, National Night Out, Funeral Escorts and DEA Take Back program.
• Officer Marcinik has provided 4 tours with local scout groups promoting good citizenry, safety and crime prevention.
Investigations
a 47 cases were assigned. Numerous vehicle burglaries, residential burglaries, frauds, sexual battery, thefts, possession
of narcotics, stolen vehicle.
a 9 arrest and 18 warrants for arrests were obtained.
a 17 total cases were cleared.
a 88 reports /supplements were completed.
Communications Division
® 12,735 calls entered into C.A.D. (IMC) of that:
a 3,793 were dispatched calls for service
a 2,009 were Code Enforcement Initiated calls
a 9,497 were Officer Initiated calls
a 1,211 were Volunteer Initiated calls
Total 911 calls received 2,507 of that the breakdown of the lines are as follows:
a Wireless 911 calls — 1,764 (cell phones)
a Wire -line 911 calls — 535 (residential and /or business land lines)
a VOIP 911 calls — 208
a 523 of the calls were transferred to other agencies
a 483 were hang -ups
Training attended:
a 2 attended HigherGround WebEx recorder training
® 2 Dispatchers took the State Certification Test
a 1 went to FDLE Terminal Agency Coordinator (TAC) Training
a 1 went to DAVID Point of Contact Training
a 2 went to FDLE TAC Meeting.
a One Dispatcher returned from maternity leave, one was hired, one was terminated and one quit.
During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services, citation sign
off s, information, phone numbers and other services by contacting other Agencies and/or Departments for them. We take and
dispatch all non- emergency and emergency phone calls, as well as requests for Law Enforcement, Code Enforcement and
Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to citizens,
parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency
requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies
regarding cases our agency is working. We also provide services to non - residents by answering questions, giving phone
numbers, referring them to the proper agency, etc. We also assist other agencies with information and /or requests they may
have.
Alarm Assessments
• $1,060 in alarm permits
• $300 in false alarms fines
• 178 alarm responses by officers, 84 of these were false.
• 63 New permits issued.
Code Enforcement Division
• Issued 518 written warnings. This range from grass and weeds too high, trailers parked in front of the property
line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
• 551 Code Violations
• 487 Code Services.
• 981 re- inspections, 414 violations complied with, 59 were not complied with, 233 were posted for abatement,
94 abated by vendors.
• 414 violations complied.
• 64 Liens filed, 18 liens released.
• 349 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots,
etc. in an attempt to gain compliance.
PUBLIC WORDS DEPARTMENT
Engineering
Traffic Division
• Installed Regulatory signs — 137
• Warning signs &RI -la — 61
• Guide Signs — 74
• Specialty Signs —187
• Pavement Markings — 2400 ft
• RPM's — 36
• Post Maintenance — 200
• Beacon Maintenance — 40 hours
• I have also been helping on the asphalt crew. In addition, I have been given cold patch duty. Things are going well as
can be expected.
Roads and Maintenance
• Clean up in the compound.
• Weed eat ditches on I.R.D.
• Set up for the fourth of July.
• Pick up dead fish at Ditch on 512 by New pack store.
• Work on Schumann Restroom.
• Paint bollard at the gas pumps in the Compound.
• Work on city docks.
• Break down the Fourth of July.
• Repair potholes through out the city.
• Fill in low spots in park lot behind Hess.
• Help Parks with the baseball fields repairs.
• Work with Jack Regan on cart path repairs at the Golf Course.
• Put dirt it each end of the new footbridge at the dog park.
• Haul extra dirt out of the Cemetery from the graves that where dug.
• Builds catch basin for the Golf Course.
• Build new barricades and repair the old ones.
• Install cover on the gas regulator at the Four Chaplains.
• Work on lights at Easy St. Park.
• Trim trees at the Cemetery.
• Edge and weed eat curb and gutter on Fleming St. Powerline Rd and Main St.
• Mow Fleming St.
• Pave road crossings on Stevenson St., Barker St. Landsdown and South Wimbrow
• Repair in front of the driveway on Braddock St.
• Repair the monument at the War memorial that was knocked down.
Roads and Maintenance - Continued
• Install new benches one at Riverview Park and one at Easy St.
• Bob M. helping at the Cemetery
• Clean up around the guardrails through out the city.
• Help storm water clean quarter round through out the city.
• Repair the fence at the Compound.
• Cut trees back off the road through out the city.
• Weed eat and edge the sidewalk on Main St., Easy St., Fleming St., and Lake Dr ... Orange Av., Wimbrow Dr. and
Barber St.
• Install new bricks at the Four Chaplains.
• Repair the Yacht club dock.
• Weed eat and edge sidewalks and around the trees and clean up the pine needles out of the storm drains.
• Install new bricks at the Clock.
• Repair lights at Easy St. Park.
• Build head walls for storm water on Jordan Av.
• Clean out old building department for the Senior Center.
• Replace parking stop at Riverview Park.
• Install two new doors at the Senior Center and patch all the holes in the walls
• Work on the decks of the pedestrian bridges.
• Repair fascia at the Golf Course.
• Install rumble strips on Barber St.
• Clean up Big Building.
• Build catch basins for Storm Water on Ponoka St.
• Help Parks with the walking trail at the Dog Park.
• Put up barricades on the flooded roads.
• Repair clock at Riverview Park.
• Repair street light on I.R.D. that was hit by a car.
• Pick up carpet on Admiral Dr. for cod enforcement.
• Install new bench at Easy St. Park.
• Fix elec. at Good Guy Property.
• Clean up in the Sign Shop.
• Repair lights on Main St. boat ramp.
• Work on repairing lighting on pedestrian bridges.
• Pick up dead animals through out the city.
• Cut tree off stop signs through out the city.
• Cut ditch on 512 and New pack.
• Pick up tree debris after the ditch cleaning crew.
• Repair lights on LR.D
• Clean up the fill pile.
• Pick up trees that fell in the storm.
• Remove strips at city hall so we can install two new handicap parking spots for the senior center.
• Install second batch of bricks at the Four Chaplains.
• Weed eat along the railroad tracks at Schumann Dr. and Essex Ln.
• Sweep Streets 281miles 8 dumps 7 fills.
Cemetery
• The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging.
• Made necessary irrigation repairs.
• Fertilized and applied weed killer.
• Installed all necessary memorial plaques.
• Handled burials.
0
Parks and Recreation
• Prepared Indian Rive Drive & Riverview Park for 4`h of July Celebration.
• Replaced chlorine feeder and pressure cleaned mold & mildew at Splash Pad.
• Repaired fence at playground and replaced fountain pump in Riverview Park.
• Replaced 2 tennis nets and repaired lights at Schumann Tennis Park.
• Assisted with Patriot Day Ceremony, 5K Run and SRHS Homecoming Parade at Riverview Park.
• Resurfaced two clay courts and repaired hog damage on baseball field at Friendship Park
• Repaired wind screen and fence damaged by storm at Friendship Park Tennis Courts
• Renovated and improved drainage on baseball infields at Barber St. Sports Complex.
• Fertilized all turf areas and sprayed for weeds at Barber St. Sports Complex.
• Repaired dugouts, two scoreboards and fences at Barber St. Sports Complex
• Installed new bases, pitching rubbers and home plates at Barber St. Sports Complex
• Repaired two basketball hoops and fence and relocated benches at Football Field
• Striped parking lot at Barber St. Sports Complex baseball fields.
• Installed walking trail and bridge at Bark Park.
• Continued regular maintenance.
Fleet Management
® The Fleet Management staff completed 221 repair work orders,
® 53 preventive maintenance services, 36 service calls and 4 road trips to pick up repair parts.
® In addition to the in -house vehicle /equipment work orders, 41 vehicle and
equipment repairs were scheduled and completed by outside vendors.
® The Fleet Management Division has completed the following projects in the past quarter:
• A .... One safety meeting, held on July 19, 2012 regarding flammable storage.
• B ..... Sold vehicles /equipment using GovDeals.com for a net total of $5,500 (for a yearly total of $34,000).
• C.....Public Works Fuel Tank upgrade project. Completed the extended fuel hose on pump #2 and installed
fuel hose retractor system.
• D.....Completed upgrade of PD units 57 and 58 for use by the police volunteers.
• E.....Completed the Annual Repair parts inventory.
® Fuel costs as of September 30, 2012 are as follows:
® $3.37 per gallon of gasoline, increase of 16% over the past 90 days.
® $3.65 per gallon of diesel fuel, increase of 12% over the past 90 days.
Facilities Maintenance
• Pumped tanks at Riverview Park, Splash Pad and yacht Club.
• Painted Golf Course — Eagles Nest (Blue Ribbon Painting)
• Pumped tanks at Football Field
• Trane inspection at City Hall and Police Department
• Got the pest control bid awarded
• Worked on Janitorial Bid
• Set up chambers for Early Voting
• Did Renovations at old KIRB for new Senior Center
• Repaired A/C at Community Center
• Replaced condenser at Airport
• Replaced compressor at Community Center
• New Carpet in Eagles nest and Golf Shop
• Painted outside of old Chambers, Kirb, Art Club
• Did Quarterly sprinkler tests
• Repaired backflow at Community Center and yacht club.
• Started Ameron on new pest control contract.
• Conducted interviews for custodian positions
• Continued daily and monthly maintenance in buildings
• Completed 30 work orders.
Stormwater
• Installed a total of 800 LF of the of pipe
• Replaced 17 driveways in conjunction with the t/4 round project
• Installed 5 catch basins
• Replaced 4 Road Crossings
• Did 1/4 round maintenance
• Bush hog Mowing
• Vac Truck Cleaned
• 11 catch basins
® 50 driveway pipes
® 5 road crossings
GOLF COURSE
® Total revenue for 4th quarter: $170,873. (Main weather highlight for 4th quarter entailed over 20 days of rain for the
month of September.)
• Golf Rounds for 4th quarter: 8,629.
• Green Fee revenue for 4th quarter: $51,065.
• Cart Fee revenue for 4th quarter: $95,429.
• Golf shop revenue for 0' quarter: $10,190.
• Driving range revenue for 4th quarter: $5,967, an increase of $258 over the 4th quarter of FY2010 -11.
• Discount Card revenue for 4th quarter: $0 (Almost 100% of Discount Card sales and Annual Memberships
occur during the 1St and 2nd quarters.)
• Club Rental & Club Storage revenue for 4th quarter: $227.
• Computerized golf handicap revenue for 4th quarter: $40.
• Rents & Royalty revenue for 4th quarter: $7,455, an increase of $1,112 over the 4th quarter of FY2010 -11.
• Professional golf lesson revenue for 4th quarter: $490, an increase of $206 over the 0' quarter of FY2010 -11.
• Annual Membership /Initiation revenue for 4th quarter: $0.
® Charity, Corporate and special Golf Tournaments for 0' quarter included Richard Gillmor for Congress Tournament
(16 players), Larry Smith Benefit (128 players), Sebastian River High School Boys & Girls Golf Team Benefit (108
players) and Sebastian River High School Football Touchdown Club Tournament (60 players).
® Charity, Corporate and Special Golf Tournaments scheduled for I" quarter (2012 -13) include Central Baptist Church,
Sebastian Italian- American Club, The Tiki Bar Golf Tournament, St. Sebastian Church Tournament and The Sebastian
Amateur.
® Donated rounds of golf and/or golf course merchandise to numerous charitable fundraisers and events. By donating to
worthy causes, SMGC provides key support to numerous community endeavors.
® Golf course condition in excellent shape, several customers frequently offered positive comments about condition of
golf course and overall shape and speed of greens. Small landscaping projects accomplished throughout the property
and around the clubhouse.
® The premier golf tournament for SMGC, the 2012 Sebastian Amateur is scheduled for November 17th and 181h
® The outside of the Clubhouse was painted, inside received new carpet throughout the entire building, restrooms
painted and new vanity installed in men's restroom.
® 7,000 square feet of cart path was repaired (new concrete) to golf course cart- paths.
® Sebastian Junior Golf Academy in July had over 40 juniors participate.
® Since inception of Sebastian River High School (beginning in 1994), SMGC served as the home golf course for the
Sebastian River High School Boy's and girls golf teams. PGA Director of Golf, Greg Gardner, has served as golf
coach since 1996.
BUILDING DEPARTMENT
• In the 4"' quarter of this fiscal year a total of 11 new single- family homes were issued building permits. This is only
about half of the additional new homes that were reported in the 3rd quarter. Other permits of significance include no
new commercial buildings, 1 commercial addition, 6 commercial alterations, 1 residential addition and 8 residential
alterations. In all, only 420 building permits were issued in the 4th quarter. This is an approximate 30% decrease from
the figures shown in the 3rd quarter.
• Total number of inspections for the 4t11 quarter was 1,353 for an average of 22 inspections per working day. The
number of inspections this quarter has decreased by about 18% from the 3rd quarter of this year.
• The building department issued 26 certificates of occupancy for new single family residences during the 4th quarter.
This number increased slightly from the 3rd quarter.
• A proposed ordinance changing wind speeds, unsafe structures code language and updating other code sections to
current standards in Chapter 26 of the City Code of Ordinances was presented to the City Coucil. The proposed
ordinance was approved at first and second readings and adopted by the City Council.
• The following list of Business Tax Receipts was issued in the 4th quarter: New Businesses -34, Renewals -500,
Transfers -2, Duplicates -1, Home Based Businesses -17, Commercial Businesses -17, Insurance Companies -4, and
Solicitor Permits -17. In addition, there have been 43 requests from lien/title companies for permit records on
properties within the city.
AIRPORT
• Monitored FDOT Grant process for installing security cameras.
• Reduced staffing by one Maintenance Worker. Services will be provided by General Fund as needed.
Economic Development
• Coordinated activities of the Airport, Building Department and Planning and Zoning.
• Continued review of established policies and procedures.
• Considered best management practices to accomplish the department's goals and objectives.
9
CITY OF ..
FISCAL YEAR 2013-2014 BUDGET C 4*,LEVD-,k-T
DATE
DAY
EVENT
01/23/13
Wednesday
City Council @6:30pm — Budget Calendar Approval
02/04/13
Monday
Budget Review Advisory Board — Review 4th Quarter Budget Report
02/27/13
Wednesday
City Council @6:30pm — Goal Setting Discussion
03/18/13
Monday
Departments Receive Instructions for Capital Improvement Program
03/18/13
Monday
Budget Review Advisory Board @6:OOpm — Review 1St Quarter Budget Report
03/27/13
Wednesday
City Council @6:30pm — Approve 1St Quarter Budget Report
04/17/13
Wednesday
Departments Submit Capital Improvement Program Request to Finance Director
04/18/13
Thursday
Departments Receive Instructions on Operating Budget Preparation
05/16/13
Thursday
Departments Submit Operating Budget Request to Finance Director
06/03/13
Monday
Estimate of Property Values Received from Property Appraiser
06/10/13
Monday
Start City Manager Review of Capital Improvement Program and Operating Budget
06/17/13
Monday
DR -420 Certified Property Values Received from Property Appraiser
06/17/13
Monday
Finish City Manager Review of Capital Improvement Program and Operating Budget
06/17/13
Monday
Budget Review Advisory Board — Review 2nd Quarter Budget Report
06/24/13
Monday
Parks and Recreation Board @5:30pm - City Manager Review of Capital Improvement Program
06/26/13
Wednesday
City Council @6:30pm —Approve 2nd Quarter Budget Report/Receive Preliminary Budget Review
Advisory Board Report
07/01/13
Monday
Budget Review Advisory Board @6:OOpm — City Manager's Presentation of Budget Recommendations
07/10/13
Wednesday
City Council @6:30pm - Approve Proposed Millage
07/15/13
Monday
Budget Review Advisory Board @6:OOpm — Review and Discussion of Budget Recommendations
07/17/13
Wednesday
City Council Receives Capital Improvement Program and Operating Budget
07/17/13
Wednesday
Planning and Zoning Board Receives Capital Improvement Program
07/24/13
Wednesday
Send DR -420 Proposed Millage Form to Property Appraiser
08/01/13
Thursday
Planning and Zoning Board @7:OOpm — Approval of Capital Improvement Program
08/05/13
Monday
Budget Review Advisory Board @6:OOpm — Discuss Final Budget Report to City Council
08/12/13
Monday
Budget Review Advisory Board @6:OOpm — Approve Final Budget Report to City Council
08/14/13
Wednesday
City Council @6:30pm — Discussion of Capital Improvement Program
08/19/13
Monday
City Council @6:OOpm — Special Meeting/Workshop on Budget Recommendations
09/09/13
Monday
Budget Review Advisory Board @6:OOpm — Review 3rd Quarter Budget Report
09/05/13
Thursday
First Public Hearing on County Budget
09/11/13
Wednesday
Final Adoption of School Board Budget
09/12/13
Thursday
Final Adoption of County Budget
09/16/13
Monday
City Council @6:OOpm — Special Meeting for First Public Hearing on Millage and Budget /Approval of
Capital Improvement Program
09/21/13
Saturday
Advertise the Tentative Millage and Proposed Budget
09/25/13
Wednesday
CRA Meeting @6:OOpm - Approve Community Redevelopment Agency Budget
City Council @6:30pm — Final Public Hearing on Millage and Budget
09/26/13
Thursday
Send Resolution Adopting Final Millage to Property Appraiser
Approved As of January 23, 2013 — With Addition of Goal Setting Discussion