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HomeMy WebLinkAbout01092012FSLFA�ADE, SIGN AND LANDSCAPING GRANT REVIEW COMMITTEE MINUTES Monday, January 9, 2012 5:00 PM The meeting was called to order at 5:00 PM. 2. The Pledge of Allegiance was recited. 3. ROLL CALL: Present: Lisanne Robinson Warren Dill Carolyn Anderson Donna Keys Excused: Tom Collins Staff present: Joe Griffin, Community Development Director Jan King, Senior Planner Dorri Bosworth, Planner/Secretary 4. APPROVAL OF MINUTES: MOTION by Keys/Dill to approve the minutes [of the regular meeting of December 12, 2011]. A voice vote was taken. All were in favor. 5. OLD BUSINESS: Ms. King updated the committee on the Washington Plaza grant. She stated within the last month the pole sign had been removed and the monument sign completed. The base was finished with additional fill and timbers, and landscaping was added. Final grant payment was requested. She mentioned that the concrete base of the pole sign remained because it was also the cover for the well. The committee discussed if the base should be screened or landscaped. Ms. Robinson felt there wasn't much room for plants, and the committee was ok with it remaining as is. NEW BUSINESS A. Suzy's Tiki —1109 Indian River Drive — Review of additional materials Mr. Griffin summarized the committee's request from December for a breakdown of costs for the applicanYs proposal. Mr. Chris Pinson stated only two of the contractors were willing to break down costs for the specified items. They submitted revised bids for grant-related items, and removed costs for the roofing, repairs, and paint. Mr. Pinson also submitted a plan and costs for landscaping to be planted between the two buildings since it had been discussed at the December meeting, hoping to add a vegetative buffer to help with noise from the music stage. He explained that the plan also showed two tentative new locations for the stage that could possibly help with noise, too. Ms. Keys verified that the proposed $5600 landscape cost was just for the area between the buildings. Mr. Pinson explained they wanted the buffer to be thick and high at planting so the benefit was immediate. Ms. Robinson stated the proposed landscaping would help buffer the current stage location, but may not be effective if the stage was relocated. Mr. Pinson clarified that the new stage locations were for discussion and not tied to the grant application. The committee discussed the proposed north-end revisions. Mr. Pinson stated the added engineering costs for trusses and strapping to extend the roof over the cooler area was cost prohibitive. He noted city staff relayed to him that the fencing could be higher than proposed up to 8 feet, which would better screen the area. There was favorable discussion about one of the contactor's idea to extend/add the building's hardi- plank siding on to the fence using the support posts. The two bids were discussed in detail. Ms. Keys noted because the bids were between $13,000 and 16,000 for the farade improvements, she was comfortable with a grant of $7,500 for to help with those improvements. Mr. Dill asked staff if the items being proposed were grant eligible. Mr. Griffin stated yes. The committee discussed grant funds remaining. In December there was $28,900 available, with $5500 and $7500 being recommended to be awarded to Clark Water and Riverfront Auto & Watercraft, leaving a balance of $15,900 for the remainder of the fiscal year. MOTION by Keys/Dill to recommend [to the CRA Board] a fa�ade grant for $7,500 [to Suzy's TikiJ as long as the area around the cooler container is 8 feet [high] and is made of the hardi-plank to match the siding of the building. A voice vote was taken. All members were in favor. Ms. Keys asked if irrigation was included in the landscaping bid. Mr. Pinson stated there was not enough time between meetings to get a quote, but there was water accessibility in the immediate area. There was a discussion between staff, the committee, and applicant regarding grant money for the proposed landscaping between the buildings, and landscaping at a future relocated stage area. It was also discussed if there would be money available if funds were allocated to Tire Kingdom retroactively by the CRA Board. Mr. Dill asked the applicant what the timeline was for moving the stage. Mr. Pinson stated it involved money, and the outcome of the proposed Noise Ordinance currently being discussed by City Council. MOTION by Dill/Keys to recommend [to the CRA Board] Phase 1 of the landscaping for 80% of $5,660 which is approximately $4,500. A voice vote was taken. All members were in favor. MOTION by Dill/Keys to recommend [to the CRA Board] the Phase 2 landscaping be awarded the remainder of the maximum of $7,500 provided funds are available later this year. Ms. Keys verified that the Phase 2 landscaping would come back before the committee for review. A voice vote was taken. All members were in favor. 7. ADJOURNMENT The meeting was adjourned at 5:42 PM. C� Approved I" 30 '1 � Regular Meeting by ��-►��'" Chairman, FSL Gran Review Com. (db) 2