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CITIZENS BUDGET REVIEW ADVISORY BOARD
MINUTES
TUESDAY, AUGUST 14, 2012 - 6:00 P.M.
City Council Chamber, 1225 Main Street, Sebastian
Mr. Ed Herlihy called the meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL:
Present:
William Flaherty
Ed Herlihy
Tim Slaven
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Not Present:
Christine Vicars (excused)
Gary O'Hara
Harry Marshall
Dionna Farmer
Staff Present:
AI Minner, City Manager
Debbie Krueger, Administrative Services Dtrector
Nancy Veidt, Finance Department
Donna Cyr, Recording Secretary
Approval of Minutes: July 17, 2012 Regular meeting
MOTION by Mr. Marshall and SECOND by Ms. Farmer to approve the July 17, 2012
minutes with a change on the last page, second line, Council Budget Workshop is on
August 22nd that should read Council Budget Workshop is on August 20th, passed on a
unanimous voice vote.
5. Budget Update by the Citv Manacter:
Mr. Minner gave his PowerPoint presentation of the updated proposed Fiscal Year 2013
Budget (see attached). Because of changes in some unresolved issued at the time of
the budget preparation he wanted to update the board with what transpired. The four
unresolved issues were Health Care, General Liability and Workers Compensation
Insurance, Janitorial Services and Ditch and Swale Maintenance. Because of these
changes to the budget Mr. Minner was able to offer the board two different options to
recommend to Council. One was to change the millage rate to $3.5646 with no asphalt
paving program. Two would be to continue with the original recommended millage rate
of $3.7166 and include street resurfacing.
At the completion of his presentation, Mr. Minner introduced Nancy Veidt to the board
and thanked her for all her hard work on preparation of the budget. He then asked for
questions from the board.
There were no questions from the board.
Budget Advisory Meeting
August 14, 2012
Page Two
6. Memorandum on Budget Chanqes and Proposed Draft of Budcom Report:
Mr. Herlihy asked the board for their pleasure as far as going with the recommendation
to Council of a millage rate of $3.7166 leaving in the roads or going with the $3.5646
rate. He asked for questions.
Ms. Farmer said she did have a question regarding road resurfacing, she wanted to
know if the City would be repaving the roads or patching. Mr. Minner said it depended
on the road. He said the south east portion of town needed work. The base was solid,
so those roads would be resurfaced unless problems were found. Mr. Minner said the
plan was to fill in any pot holes like a patch job then overlay the whole road.
Mr. Slaven asked if we don't repave this year, will it cost more next year and the City
Manager stated he doesn't know. He feels the longer we ignore the roads the more the
base will decay so it could cost more.
7. Committee Comments and Direction on Committee Report to the Citv Council:
Mr. Herlihy brought up that he received his tax bill from the County and he said he was
amazed at the fact that his property assessed valuation went down 7'/2 % which is
above the 6% that was expected and his Sebastian taxes went down. Given the fact
that we need to do road repairs, he is for staying with the recommended rate of $3.7166.
Mr. Slaven agreed. Mr. Herlihy made an informal motion to recommend to Council to
stay at the $3.7166 millage rate. The members agreed. There were no changes to Mr.
Herlihy's draft memo to Council.
8. Review of 3rd Quarter Budaet Amendment:
Ms. Krueger gave an overview of the Third Quarter Budget Amendment explaining that
the departments are at or below 75% of spending which is where they should be.
Everything looks good. Building revenues are up from this time last year. There were
no questions or comments from the members.
MOTION by Mr. Herlihy and SECOND by Ms. Farmer to approve Resolution R-12-22
Third Quarterly Report as submitted and recommended to Council, motion passed on a
unanimous voice vote.
9. Other Discussion/Questions bv Committee Members:
There were no other comments or questions from the board members. Mr. Minner
thanked the members for all their hard work this year on the fiscal 2013 budget. Mr.
Minner also thanked Staff and the Department Heads for their hard work in putting
together the budget and employees for their hard work.
10. Being no further business, Mr. Herlihy adjourned the meeting at 6:34 p.m.
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Citizen Bu e dvisory Board Chairperson ignature Date