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Home My WebLink About12032012VACCnYQF ir �� Ir�1 �� ,�, II �:;; � I , , I� HOME OF PELICAN ISLAND VETERANS ADVISORY COMMITTEE MEETING MINUTES MONDAY, DECEMBER 3, 2012, 3:00 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL Chairman Piper called the meeting to order at 3:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Present: Jerry Piper, Chair, Commander of VFW Ed Irons, Vice Chair, Commander of American Legion Butch Dawson, Member, VFW Pete Puuo, Member, American Legion Donna Goff, Member, Ladies Auxiliary of VFW Ed Kilbane, Alternate Member, American Legion Tom Nagle, Alternate Member, VFW Also Present: Community Development Director, Joseph Griffin MIS Senior Systems Analyst, Barbara Brooke-Reese Recording Secretary, Jeanette Williams 4. APPROVAL OF MINUTES A. OCTOBER 1. 2012 MEETING The October 1, 2012 minutes were approved with a unanimous vote. B. NOVEMBER 5, 2012 SPECIAL MEETING The November 5, 2012 minutes were approved with a unanimous vote. 5. OLD BUSINESS A. UPDATE FROM THE HONOR GUARD COORDINATOR — CHARLIE LONG Mr. Long said the Honor Guard currently has approximately 45 members that are semi- active with 24 members showing up for funerals of honorably discharged veterans. He said the ceremony is requested by funeral directors and uniforms cost about $100 for the shirt, hat, and incidentals. Veterans Advisory Committee December 3, 2013 Page Two Mr. Nagle asked if a veteran passes away up north does the family contact them. Mr. Long said the family would work through the funeral director from up north to make arrangements. B. UPDATE CITY COUNCIL RESOLUTION R-12-34 REGARDING SOLICITATION ON PRIVATE PROPERTY Chairman Piper said he attended the Council meeting where the resolution was voted down, he believed it was misinterpreted by Council who thought they were asking for sole permission to solicit funds on private property; but they were just asking that the business owners verify that the solicitors were legitimate, local veterans organizations and the collected money would stay local. Mr. Kilbane asked if the wording would be clarified and resubmitted to Council. Chairman Piper said the City Attorney was looking into it and would get back to them. Update on the Memorial Walkway Bricks Dave Wortmann reported there was a total of $3,720.44 in the bank ; the first order has been replaced by the second company which looks great; they will dedicate the walkway and honor the recently passed away, Ernie Heaton, Survivor, USS Dorchester at the Pearl Harbor Day Ceremony on December 7th at 12:30 p.m.; and he plans to meet with local attorney, Burney Carter, regarding the first installation of bricks. 6. NEW BUSINESS A. DISCUSSION OF VETERANS TRANSITION HOUSE Chairman Piper asked if anyone had information to share. Mr. Nagle suggested they contact Mr. Merckle in Cocoa, Director of the Viet Nam Association of Melbourne who was in on the ground floor of the Fee Avenue, Melbourne facility or Mr. Whitmore of the same facility. Chairman Piper said they primarily have to find a feasible location, noting there is an abandoned two story house on Louisiana Avenue. He asked the Community Development Director if he had any information on the house. The Community Development Director said it was the Victorian Lady business and he understood the property was in foreclosure. He offered to provide the tax information on the property. (see attached) Chairman Piper said there is a major water leak on the property. Mr. Puzzo said as a member of the Indian River Medical Reserve Corp who does stand downs for homeless veterans, he has received authority to have the Corp support their effort once they have established the location. � Veterans Advisory Committee December 3, 2013 Page Three 3:18 pm Local Veterans Assistance Proqram The Community Development Director said the City received a Community Development Block Grant from the Federal Government for rehabilitation of veterans housing, the application was delivered to Rebecca Mitchell of the local Veterans Assistance Office, but she has not received any candidates. He asked the Committee to refer candidates to the program. He explained there is $28,000 earmarked with grants up to $8,000 a piece; the property has to be owner occupied and the veteran must stay in the property for one year after the renovation. Discussion followed on the income eligibility and percentage of disability requirement. (Application is attached to minutes) The Community Development Director clarified that the program was a grant program as opposed to a no-interest loan program and asked the Committee for assistance in recruiting applicants. 7. MEMBERS MATTERS Chairman Piper said the next meeting would be February 4th, 2013 where they will continue with the transition facility investigation. 8. Being no further business, the Committee saluted the Flag and Chairman Piper adjourned the meeting at 3:26 p.m. Approved at the Fe�ruary�613�'eterans Advisory Committee meeting. Piper,�2'Fiairma Indian River County, Florida Property Appraiser - Property Data Data For Parcel 31390600000004000001.0 Base Data Parcet: 31 1.0 Owner. FALCO-DICORRADO, QNDY � 1309 LOUISUINA AV, SEBASI7AN, Fl 32958 Address: Mailing Address Address: City State ZIp: 1309 LOUISIAAPIIA AVE SEBASTIAN, Fl 32458 [+j Map tlus propeRy. Property information Tau Code: 2 Property l�sei 0100 - SINGLE FAMILY -1MPROVED Neiyhborhood: 140128.00 - UTY SEB W ususiz��t r►e Real Appnkar ♦ GC - GEORGE CIARKE - 7/9l2007 Date: Legal Description — ci�ck nere ror fun �egsl des�r�paon Secortdary Owners ' No additional ownas found. Photos (+) Ctkk W enlarge. Notes _. . . _ _.._. . _ _ _ Notes: qidc here W view oWique fmagery through Bing Maps. _ _ ._. .._ .—_ _ . .. _.. Report Dtsvepancy 615parce/sfirpehle /ast updaled IZ/3/201? IZ:16.'OZAM. CAMA datab�asr last upaal�,d 12/3/201? 12.31:39AM. Page 1 of 1 http://www.ircpa.org/Data.aspx?ParcellI�31390600000004000001.0 12/3/2012 Carole Jean Jordan, cFc Indian River Cou»ry Tar Collecfnr 1019917 � 31 2012 PAID REAL ESTATE NOTICE OF AD VALOREM TAXES AND NON-AD VALOREM ASSESSMENTS PROP,�f�-TY:A��ESS . - ' TAl#�Cb� ESCI��111ifiC 1309 LOUISIANA AV, SEBASTIAN, 32958 2 0041 FALCO-DICORRADO CINDY • 1309 LOUISIANA AVE SEBASTIAN, FL 32958 PAY IN!;US. FllNDS TO CwR��g .7E�:�eeeer Taxing Authoriry d COUN7Y GENERAL FUND �� EMERGENCY SERV DIST W SCHOOL STATE tAW �.,. SCHOOL LOG4L �� CTR' OF SEBASTIAN �0 ST )OHNS RIVER WATER �SEBASTIAN INLET �m. MOSQUIfO CONTROL i' HOSPITAL DISTRIC? ii�` FLORIDA INLAND NAVIG C!; j tAND ACQUISITION BND SCHOOLBOND j� ��'. LAND ACQUlSffION BND 04 Teleptwne 772-226-1214 772-226-1214 7�2-564-3180 772-564-3180 772-388-8205 386-329-4500 321-724-5175 772-562-2393 772-770-0935 561-627-3386 772-226-1214 772-564-3180 772-226-1214 Tatal i�lsge 3.0892 1.7148 5.4250 2.4980 3.7166 0.3313 0.1124 0.2691 0.9386 0.0345 0.0000 0.3900 18.8994 nuuwnry Telephone Amount COUNTY LANDFILL FEE 772-226-1300 67.84 SEBASTL4N STORM WATER SERVICES 772-388-8222 60.00 Legsl Description: N 3 A OF 60V LOT 4 W OF FEC RR, IESS TR A, REPIAT Of SCHOOL PARK SUB, & LESS W 2 See Additional Legai on Tax Roll Paid li/26/2012 Recelptp00-0pOp1710 EffeWve �ate 11/21/2012 ��u5,gg Assessed Valu� 277,410 277,410 277,410 277,410 277,410 277,410 277,410 277,410 277,410 277,410 277,410 277,410 277,410 Exemption Tsxable Va�e Tax AmourK 0 277,410 856.97 0 277,410 475.70 0 277,41� 1,504.95 0 277,410 692.97 0 277,410 1,031.02 0 277,410 91.91 0 277,410 31.18 0 277,410 74,65 0 277,a10 260.38 0 277,430 9.57 0 277,410 0.00 0 277,4�Q 108.19 0 277,410 105.39 omlAdVabnmTSOes ;5,242.E td8lNpnAdVeloremAssessrnal� 5127.f Tax Questions (772) 226-1343 - � Scan b Pay Onine � � ------------------------------------------------------------------------------------------------- 1 DlTACM TMIS VORTION AND RElUAN WiTM Y01lR pAYMENTI Carole Jean Jordan. cFC 2012 PAID REAL ESTATE Indicm River County Tar Collector NOTICE OF AD VALOREM TAXES AND NON-AD VALQIREM ASSESSMENTS 1019917 1 31 1309 LOUISIANA AV FAlCO-DICORRAQO CINDY * 1309 LOUISIANA AVE SEBASTiAN, FL 32958 32958 � 2 � 0041 Leoal DesQiption: N 3AOFGOV1:0T4WOFFECRR, LESSTRA, REPLAT OF SCHOOL PARK SUB, & LESS W 2 See Additional Legal on Tax Roll Pald 11/26/2012 Effective Date 11/21/2012 Recetpt /t 000-00001710 $5,155.89 Local Veterans Assistance Pro ram �� , [: ��r�►f 1 �+r� �'� ��C+��,�►�.i�'��':�� SUMMARY OF LOCAL VETERANS ASSISTANCE PROGRAM City of Sebastian Local Veterans Assistance Pro ram Rehabilitation Grant Summary Paqe Purpose: To fund all or a portion of the cost encountered in rehabilitating existing or acquired owner-occupied housing units for veterans, including modifications necessary for the independent living of disabled veterans. Fundinct Source: Eliqible Persons: Community Development Block Grant (CDBG) ► Very low-income veterans ► Low-income veterans Assistance: The City may provide Up t0 $8,000.00 per unit in a rehabilitation grant consistent with the City's minimum rehabilitation standards and requirements. The applicant shall execute a grant agreement with the City indicating that the applicant will comply with the City's Local Veterans Assistance Program requirements. Criteria: Income Eligible Households: In compliance with guidelines shown on Income Classification Chart on page 2. Property Qualification: Veteran Owner-Occupied Verification of Military Service: DD-214 Property Taxes: current Condition of Grant: The veteran recipient of the grant must occupy the housing unit for a minimum of one year following the date of completion of the construction. Repayment Terms: Should the veteran recipient of the grant sell the housing unit prior to the mandatory one year term, the full amount of the grant award must be immediately repaid to the City. A completed application form and all supporting documents must be submitted to the Community Development Department at Sebastian City Hall located at 1225 Main Street, Sebastian, FL 32958. Applications are reviewed and eligibility letters are prepared based on the first application completed, first application approved. For more information call Sebastian Community Development Department at (772) 589-5518. City of Sebastian 2 Local Veterans Assistance Program CITY OF SEBASTIAN LOCAL VETERANS ASSISTANCE PROGRAM INCOME CLASSIFICATIONS VERYLOW INCOME LOW INCOME ELIGIBLE TO RECEIVE UP ELIGIBLE TO RECEIVE UP TO 8 OOO.00 PER T0�8,O00.00 PER HOUSEHOLD SIZE UNIT IN UNIT IN GRANT ASSISTANCE IF GRANT ASSISTANCE IF TOTAL GROSS ANNUAL TOTAL GROSS ANNUAL INCOME IS: INCOME IS: LESS THAN LESS THAN 1 Person 19,850 31,750 2 Persons 22,70� 36,300 3 Persons 25,550 40,850 4 Persons 28,350 45,350 5 Persons 30,650 49,000 6 Persons 32,900 52,650 7 Persons 35,200 56,250 8 Persons 37,450 59,900 Source: Fiorida Housing Finance Agency City of Sebastian 3 Local Veterans Assistance Pro ram REHABILITATION ACTIVITIES ADDITIONAL INFORMATION For the purposes of this program, rehabilitation means repairs or improvements, which are needed for safe or sanitary habitation, or correction of substantial code violations. All rehabilitation work must be performed consistent with the City's minimum rehabilitation standards. Licensed contractors must perform all work. Awarded rehabilitation grant amounts shall be based upon a minimum of two written licensed contractor estimates, identifying all necessary rehabilitation work and the expected costs of the rehabilitation work. The estimates provided must be for the same rehabilitation work. Once the contractor estimate is selected and the rehabilitation grant amount established, no additional funds may be awarded. The contractor estimate must identify all potential costs to be encountered in completing the rehabilitation work. Funds for rehabilitation activities shall be paid upon completion of all rehabilitation work and satisfactory final inspection by the Building Department and the LVAP inspector. The LVAP inspector shall be the Sebastian Building O�cial or his designee. All funds will be paid directly to the identified contractor completing the rehabilitation work. No payment or transfer of funds for a rehabilitation grant will occur prior to recording of the grant contract signed by the applicant, which specifies the applicant's responsibilities under the LVAP Program. A rehabilitation grant will not be awarded for work completed before the Notice to Proceed letter is issued by the City to the contractor. Mobile home repairs are not eligible for these funds, except for accessibility modifications necessary for a disabled member of the household. For additional information please see the City's "Minimum Standards for Rehabilitation of Residential Properties". Allowed Rehabilitation Work: ❖ Repairs to make a house accessible for a disabled member of the household ❖ Roof repair or replacement including replacement of all rotten wood ❖ Plumbing work as needed ❖ Electrical work as needed ❖ Heating and air conditioning, including insulation and ceiling fans ❖ Replacement of doors and windows, if in poor condition ❖ Replacement of kitchen cabinets, if in poor condition ❖ Replacement of range hood, if existing is not working; installation if none existing ❖ Replacement of existing smoke alarm, installation if none existing ❖ Replacement of damaged drywall as needed City of Sebastian 4 Local Veterans Assistance Program ❖ Painting, carpeting, vinyl flooring, wood or wood-laminate flooring, larger rehabilitation work ❖ Replacement of rotted siding ❖ Replacement of bathroom tubs, lavatories, and sinks as needed to to a safe and sanitary standard ❖ Replacement of kitchen sinks as needed ❖ Pressure wash, only to prepare for any allowed painting or repair ❖ Driveway/culvert - only if no driveway exists ❖ Repair or replacement of septic tank, lift station, drain field or required by the public health department ❖ Termite repairs and treatment only as part of bring the units private well as ❖ Other repairs as required by the building department to bring the house up to current minimum housing code ❖ Installation of storm shutters ❖ Hurricane mitigation work activities ❖ Energy Gauge Rating and related expenses such as insulation Rehabilitation work not allowed includes anv of the followinq: ❖ Mobile home repairs, except to make a house accessible for a disabled member of the household ❖ Appliances ❖ Carpeting which is not part of larger rehabilitation work ❖ Wood or wood-laminate flooring which is not part of larger rehabilitation work ❖ Patio and porch addition ❖ Painting which is not part of larger rehabilitation work ❖ Building a garage ❖ Landscaping, sod, and similar work ❖ Any kind of cosmetic work ❖ Swimming pool and similar facilities ❖ Tile floor or wall (except in bathroom) ❖ Replacement of any items that could be repaired with less than 50% of the cost of the replacement City of Sebastian 5 Local Veterans Assistance Pro ram Flow Chart Local Veterans Assistance Pro�ram (LVAP) Applicant submits a completed LVAP application to the City. (This must include a list of repair work to be done.) 1 If applicant is eligible, the City will schedule inspection with the LVAP inspector. 1 The LVAP inspector will inspect the house and make a determination if the house is structurally sound and if it can be rehabilitated. If so, the LVAP inspector prepares the work write-up specifications. 1 The City sends an eligibility letter, work write-up specifications and referral list of contractors to the applicant. 1 Within 6 weeks, applicant will obtain two itemized proposals from two Sebastian licensed contractors to undertake the needed rehabilitation work. (Applicant does not have to use contractors from the referral list.) 1 The LVAP inspector reviews the contractors' proposals and indicates if they are acceptable. Contractors must be currently licensed and insured. 1 If the proposals are acceptable, applicant will select and sign the selected bid. 1 The City's staff will review the applicant's grant request along with the selected bid and forward the completed application to the LVAP grant review committee for approval. 1 Following approval by the LVAP grant committee, the City prepares the grant contract for signature by the applicant. 1 The applicant signs the grant contract. �� City of Sebastian 6 Local Veterans Assistance Pro�ram Following signature of the contract, the City sends a"Notice to Proceed" to the contractor and a copy to the applicant. 1 Contractor must pull permits within 10 days (or notifies LVAP office) and complete the job per the proposal within 60 days of issuance of the building permit. 1 Building Department inspector and the LVAP inspector must inspect completed work. 1 Contractor sends bill and fully executed "Contractor's Final A�davit" to the City. �� The City will obtain a satisfaction letter from the owner. 1 The City pays the contractor and records the grant contract per the terms of the grant. City of Sebastian 7 Minimum Standards for Rehabilitation CITY OF SEBASTIAN LOCAL VETERANS ASSISTANCE PROGRAM MINIMUM STANDARDS FOR REHABILITATION OF RESIDENTIAL PROPERTIES Community Development Department City of Sebastian 1225 Main Street Sebastian, FL 32958 (7'72) 589-5518 City of Sebastian Page 1 Minimum Standards for Rehabilitation TABLE OF CONTENTS INTRODUCTION GENERAL PROVISIONS OTHER PROVISIONS A. Inspections B. Dispute Resolution Procedures C. Contractor Disciplinary Procedures D. Appeal and Hearing Procedures E. Payment to Contractor F. Eligible Rehabilitation Work and Rehabilitation Work not Allowed GENERAL SPECIFICATIONS 1. Electrical 2. Heating 3. Plumbing 4. Septic System 5. Structural 6. Pest Extermination 7. Roof 8. Air Conditioning 9. Others FLOW CHART - Local Veterans Assistance Program (LVAP) City of Sebastian Page 2 Page 3 3 6 6 6 6 7 7 7 9 9 9 9 10 10 10 11 11 11 12 Minimum Standards for Rehabilitation INTRODUCTION This document identifies the minimum standards applicable to rehabilitation work funded through the City of Sebastian Local Veterans Assistance Program. GENERAL PROVISIONS 1. The applicant will submit a completed Local Veterans Assistance Program (LVAP) application to the City. The application must include a list of the rehabilitation work that the applicant wants to have done. 2. The City will verify the applicant's income from his/her latest Federal Income Tax Return. If the applicant meets the LVAP requirements, the City will notify the LVAP inspector. 3. The LVAP inspector shall call the applicant and schedule an inspection. 4. The LVAP inspector will meet with the owner on site. The LVAP inspector will make a determination if the house is structurally sound, if it can be rehabilitated, and what needs to be done. The LVAP inspector then will prepare the work write-up specifications after the house inspection. 5. The work write-up specifications prepared by the LVAP inspector will constitute the basis for the rehabilitation work and will detail the material standards, and the application methods. 6. Within 6 weeks the applicant must obtain two itemized contractor proposals from two licensed contractors to undertake the needed rehabilitation work identified in the work write-up. All contractors must have the local and state licenses necessary to do the proposed work, have adequate insurance coverage, and have a track record which demonstrates the financial capacity and experience necessary to successfully undertake and complete projects. 7. The contractor proposal shall include all labor, materials, equipment, permits, drawings, if any, and services necessary for the proper completion of the rehabilitation of the property identified in the work write-up. General Contractors and Certified Building Contractors submitting bids are responsible for any bids submitted by sub-contractors. 8. Quantities and locations (such as two windows in the master bedroom at the north side of the house) must be indicated in the contractor's proposal. The contractor must complete all necessary paperwork identified by the City. 9. The Contractor must sign their proposal, which serves as a contract for performing the identified rehabilitation work. All drawings and other similar documents must be attached and be part of the bid estimate. The Contractor shall not commence any work until a written notice to proceed order is issued by the City. The contract is between the homeowner and the selected contractor. The City is not party to this contract. 10. The LVAP inspector will review the contractors' proposals and make a determination if the proposals are acceptable. The applicant will choose the contractor from those that submitted City of Sebastian Page 3 Minimum Standards for Rehabilitation acceptable proposals to undertake the work. 11. City staffwill review the applicant's grant request along with the selected bid and forward the completed application to the LVAP grant review committee for approval. 12. Following review of the grant application and contractor's proposal, the LVAP grant review committee will approve or deny the grant. 13. If approved, City staff will prepare a grant contract to be signed by the applicant. 14. Following execution of the grant contract by the applicant, City staff will issue a"Notice to Proceed" to the Contractor who must then obtain all necessary permits for the rehabilitation work within 10 working days. Contractor must complete the job within 60 days of issuance of the building permits. 15. If denied, City staff will issue a"Notice of Denial" to the applicant explaining the reason for the denial. 16. All requests for extensions of time to complete a project must be submitted in writing to the City. Any such request must be submitted immediately upon the occurrence of circumstances necessitating the extension. The City will review all written requests for extensions of time. The LVAP inspector will review and approve extension requests if warranted. 17. If the Contractor is delayed at any time in the progress of the work by any act or neglect of the owner, or by changes in the work, or by strikes, lockouts, fire, unusually adverse weather conditions not reasonably anticipated, unavoidable casualties, or by any cause which the City shall decide justifies the delay, then the time of completion may be extended for such reasonable time as the City may decide. 18. No variation from an approved contractor proposal, regardless of whether or not any cost is involved, shall be made without a duly approved Change Order. The Change Order will be prepared by the Contractor. The Contractor, the LVAP inspector, and the owner must sign the change order. Any extra work done without written authority shall be considered unauthorized work done at the expense of the Contractor. 19. No substitutions for any item listed in the contractor's proposal will be accepted unless approved in writing by the LVAP inspector and the owner. 20. The contractor will not be paid for any work deviating from specifications identified on the contractor's proposal unless approved in writing by the owner, and the LVAP inspector. 21. The General Contractor shall be held responsible for the completion of all work in accordance with the approved drawings, work write-up, and specifications. The contractor is to furnish all labor and materials to complete the job, whether or not each and every item is specifically mentioned in the work write-up. 22. All materials furnished shall be new and without any damage or breakage. If usually packaged, materials shall be brought to the job in original unbroken containers. City of Sebastian Page 4 Minimum Standards for Rehabilitation 23. Brand names mentioned together with phrase "or equal" (such as 3 ton, 13 SEER, Rheem air conditioner or equal) indicate that another make of equal quality and suitability may be used. THE LVAP INSPECTOR WITH THE APPROVAL OF THE LOCAL VETERANS ASSISTANCE PROGRAM STAFF RESERVES THE SOLE RIGHT TO DECIDE QUALITY OF MATERIALS. 24. Materials not specified, but required, shall be the best adapted to the purpose. 25. Installation of all materials or products shall be in accordance with the manufacturers' directions and specifications. All work shall be performed in accordance with the Florida Existing Building Code, and Florida Building Code. 26. The provisions of the Florida Existing Building Code, shall apply to the repair, alteration, change of occupancy, addition, and relocation of existing buildings. A building or portion of a building that has not been previously occupied or used for its intended purpose shall comply with the provisions of the Florida Building Code for new construction. Repairs, alterations, change of occupancy, existing building to which additions are made, historic buildings, and relocated buildings complying with the provisions of the Florida Building Code, Building; the Florida Building Code, Plumbing; the Florida Building Code, Mechanical; the Florida Building Code, Fuel and Gas, the Florida Building Code, Residential; and the Florida Fire Prevention Code as applicable shall be considered in compliance with the provisions of this code. All items covered by the contractor's proposal shall meet all applicable codes and ordinances of the City of Sebastian. 2�. ALL WORK SHALL BE DONE 1N ACCORDANCE WITH THE STANDARDS OF ALL TRADES, AND THIS WORK IS TO BE DONE IN A WORKMAN-LIKE MANNER. NO WORK WILL BE ACCEPTED THAT DOES NOT CONFORM TO ACCEPTABLE WORKMANSHIP STANDARDS. 28. Any surfaces damaged by the contractor resulting from his work shall be repaired at no additional cost to the owner. 29. The contractor shall comply with all Federal, State, and City laws and regulations. In case of conflict, the most stringent requirements shall apply. 30. Upon completion of the work, the job will be inspected by the City's building inspector and the LVAP inspector. 31. After completion of the work, the contractor will provide the City with invoices, inspection approvals, and notarized partial and/or final affidavits stating that contractor has completed all work under the contract, and all individuals, firms or corporations furnishing material, labor or services under the contract have been paid. 32. The City will obtain a satisfaction letter from the owner. 33. Within 10 working days of receipt of both the contractor's invoice with supporting documents, and the owner satisfaction letter, the City will pay the contractor and record the grant contract. City of Sebastian Page 5 Minimum Standards for Rehabilitation OTHER PROVISIONS A. Inspections All electrical, plumbing, mechanical, or structural inspections required under the respective permits must be made by the proper building inspectors of the City of Sebastian. For inspections, all improvements must be uncovered and in plain view. The contractor must be responsible for contacting the Building Department to approve rough-ins, electrical, mechanical, and plumbing. B. Dispute Resolution Procedures The LVAP inspector, who is the Sebastian Building Official or his designee, will monitor the project under construction. The Building Official is the mediator in the event of disputes. The LVAP inspector work write-up will explain the work to be done. The contractor's proposal will indicate what materials are to be used and how the work is to be performed. When a dispute occurs, the parties are reminded oftheir roles and responsibilities. Reference to the work write-up and/or contractor's proposal is made to determine who is at fault. If an item in question is unclear, it is the responsibility of the LVAP inspector to interpret the write-up and make a decision. If the parties involved do not agree, the dispute will go up the chain of command. The chain of command in this instance would be the LVAP inspector, the Community Development Director, and the LVAP Grant Review Committee. C. Contractor Disciplinary Procedures Suspension is an action taken that immediately excludes a contractor from participating in a program or programs. Actions that may cause immediate suspension from the LVAP program are the following: l. Bidding irregularities 2. Withdrawal of bids that have been accepted 3. Not obtaining required permits 4. Not using new materials and/or using any damaged or broken materials 5. Charging for materials that were not used or for work that was not performed Temporary Suspension is an action taken that immediately excludes a contractor from participating in a program or programs for a temporary period. "Minor infractions" such as the following are causes for an automatic penalty of suspension from the program for 90 days and, if repeated, such actions will result in permanent suspension from the program: 1. Slow progress or work stoppage 2. Lack of supervision at the job site 3. Failure of the contractor to respond to "ca11 backs" during the warranty period 4. "Shortcutting" and using alternatives from the specifications 5. Conflict or arguments with the property owner 6. Performing other work outside of the approved contract without appropriate change City of Sebastian Page 6 Minimum Standards for Rehabilitation orders 7. Performing work outside of contractor's trade or specialty. D. Appeal and Hearing Procedures A contractor (participant) including any affiliate may, within thirty (30) days of receipt of a notice of suspension, or notice of limited denial of participation, request in writing a hearing on the action taken by the City. The LVAP grant review committee will hear the appeal. E. Payment to Contractor Funds for rehabilitation work will be paid directly to the contractor within 10 working days of receipt of the contractor's invoice with supporting documents, and satisfaction letter from the owner. The funds for rehabilitation grants of less than $5,000.00 shall be delivered upon completion of all rehabilitation work and a satisfactory final inspection by the Building Department and the LVAP inspector that all required rehabilitation activities for the eligible housing unit have been completed. Funds for rehabilitation grants of $5,000.00 or more may be delivered in individual draws, not to exceed three draws total, based upon the completion of individual components of the rehabilitation work and inspection by the Building Department and the LVAP inspector. Each partial draw including the final draw of funds shall not be less than $2,500.00 and it sha11 be delivered upon completion of all rehabilitation work and a satisfactory final inspection by the Building Department and the LVAP inspector that all required rehabilitation activities for the eligible housing unit are completed. No LVAP funds will be paid for any rehabilitation work completed prior to a notice to proceed. No LVAP funds will be paid for any rehabilitation work completed without a building permit havin� been obtained. For all jobs more than $2,500, a notice of commencement must be recorded and posted on the site. For all rehabilitation work, the contractor must sign a contractor's final affidavit indicating that all work under the contract was completed and all individuals, firms, or corporations furnishing material, labor, or services under the contract were paid. F. Eligible Rehabilitation Work and Rehabilitation Work not Allowed Mobile home repairs are not eligible for these funds, except for accessibility modifications necessary for a disabled member of the household. Eligible rehabilitation work for which LVAP funds may be used includes any of the following: Ailowed Rehabilitation Work: ❖ Repairs to make a house accessible for a disabled member of the household ❖ Roof repair or replacement including replacement of all rotten wood ❖ Plumbing work as needed ❖ Electrical work as needed ❖ Heating and air conditioning, including insulation and ceiling fans City of Sebastian Page 7 Minimum Standards for Rehabilitation ❖ Replacement of doors and windows, if in poor condition ❖ Replacement of kitchen cabinets, if in poor condition ❖ Replacement of range hood, if existing is not working; installation if none existing ❖ Replacement of existing smoke alarm, installation if none existing ❖ Replacement of damaged drywall as needed ❖ Painting, carpeting, vinyl flooring, wood or wood-laminate flooring, only as part of larger rehabilitation work ❖ Replacement of rotted siding ❖ Replacement of bathroom tubs, lavatories, and sinks as needed to bring the units to a safe and sanitary standard ❖ Replacement of kitchen sinks as needed ❖ Pressure wash, only to prepare for any allowed painting or repair ❖ Driveway/culvert - only if no driveway exists ❖ Repair or replacement of septic tank, lift station, drain field or private well as required by the public health department ❖ Termite repairs and treatment ❖ Other repairs as required by the building department to bring the house up to current minimum housing code ❖ Installation of storm shutters ❖ Hurricane mitigation work activities ❖ Energy Gauge Rating and related expenses such as insulation Rehabilitation work not a/lowed includes anv of the followinq: ❖ Mobile home repairs, except to make a house accessible for a disabled member of the household ❖ Appliances ❖ Carpeting which is not part of larger rehabilitation work ❖ Wood or wood-laminate flooring which is not part of larger rehabilitation work ❖ Patio and porch addition ❖ Painting which is not part of larger rehabilitation work ❖ Building a garage ❖ Landscaping, sod, and similar work ❖ Any kind of cosmetic work ❖ Swimming pool and similar facilities ❖ Tile floor or wall (except in bathroom) ❖ Replacement of any items that could be repaired with less than 50% of the cost of the replacement City of Sebastian Page 8 Minimum Standards for Rehabilitation GENERAL SPECIFICATIONS 1. Electrical All electrical panels, wiring, fixtures and equipment shall be installed consistent with the requirements of the NATIONAL ELECTRICAL CODE. All habitable rooms and other appropriate spaces requiring electrical service shall be provided with a system of wiring devices and equipment to safely supply electrical energy to properly accommodate illumination, appliances, residential security, and other electrical equipment. Existing electrical wiring and electrical equipment sha11 not be a potential source of electrical hazard. Every dwelling shall be wired for electric lights and convenience receptacles. Every habitable room shall contain at least two (2) separate floor or wall type electrical convenience outlets; and every kitchen, bathroom, laundry room, furnace room, corridor, hallway and each porch shall contain at least one (1) ceiling or wall type of electric light fxture which can be controlled by a wall switch. All receptacles in bathrooms and receptacles within six (6) feet of a kitchen sink shall be GFGI protected. It shall be the contractor's responsibility to determine any additional wiring needed to complete the job and conform to the NATIONAL ELECTRICAL CODE, and incorporate any such costs in his bid. 2. Heating All heating systems shall be adequate to heat all rooms to a temperature of 70 degrees Fahrenheit, three (3) feet above the floor when the outside temperature is 20 degrees Fahrenheit. Insulation should be adequate to maintain the warm air within the structure. 3. Plumbing Plumbing fixtures, equipment and material shall comply with and be installed in accordance with the current applicable plumbing code. All tubs, sinks, lavatories, water heaters, andlor water closets, when provided new, shall be installed to the nearest fitting below floor level with type of pipes allowed by the code. All new chrome trim and fittings shall include: faucets, traps, supply and return pipes, stops, diverter valve, lead and brass stubs, water closet in and out parts. When showerheads or supply lines are called for, they shall be accompanied by separate shut-off valves and (whenever necessary) a shower rod. Plumbing fixtures, which exist and are to remain, shall be placed in good working order. Missing or defective parts shall be replaced. Fixtures shall be left in clean sanitary condition. Fittings shall be equipped with shut-off valves. The plumbing system including sewers shall operate free of fouling and clogging and not City of Sebastian Page 9 Minimum Standards for Rehabilitation have cross connections which permit contamination of water supply or back siphonage between fixtures. Waste lines shall be tied-in to an approved system. 4. Septic System Septic systems shall operate free of fouling and clogging and not have cross connections to permit contamination of water supply or back siphonage between fixtures. Waste lines shall be tied-in to an approved system and shall meet all requirements of the Indian River County Health Department. It is the Contractor's sole responsibility to obtain the necessary permits for any repairs, replacements, or abandonment of existing or new septic systems and to obtain the final inspections prior to any request for payment. If connecting to a central sanitary system, the existing septic tank must be properly abandoned by pumping it out, filling it with sand, and crushing the tank. 5. Structural Repairs to Foundation and Main Force Resisting System • Foundation repairs • Girders, floor joist and floor sheathing • Exterior bearing wall and interior bearing wall with anchoring and strapping schedule • Siding and subsiding with nail schedule • Beams, girders, and roof framing with strapping schedule. Roof sheathing with nail schedule • Components and cladding (i.e.) doors, windows and shutters All repairs to the structure and the replacement of component and cladding must be performed consistent with the Florida Building Code; the Florida Existing Building Code; Florida Building Code, Plumbing; the Florida Building Code, Mechanical; Florida Building Code, Fuel Gas; Florida Building Code, Residential; and the Florida Fire Prevention Code. Caulking: Exterior joints around windows and door frames; openings between wall panels; openings at penetrations of utility services through walls, floors and roofs; and all other such openings in the building envelope shall be caulked, gasketed, weather stripped or otherwise sealed in an approved manner. Caulking material used shall be the proper material as recommended and installed in accordance with the manufacturer's instructions. 6. Pest Extermination Where infestation of termites, carpenter ants, bores, or powder beetles are found, such infestation shall be eliminated by treatment in accordance with the requirements of the State of Florida Pest Control Commission. Any damage shall be repaired. A certification by the exterminator shall be provided to the City building inspector and shall state the following: the property is clear of all vermin infestation; should infestation occur within one (1) yeaz from the date of treatment, the premises shall be re-treated at no cost to the owner. City of Sebastian Page 10 Minimum Standards for Rehabilitation The chemicals used shall be those that will cause the least inconvenience to the owner. Any damage to the structure, interior or exterior, or to the properiy (plants, etc.) caused by the termite treatment SHALL BE REPAIRED OR REPLACED BY THE CONTRACTOR. 7. Roof When replacing an existing roof, the old roof cover must be removed and discarded. All rotted wood must be replaced. The new roof shall meet all building code requirements, have a limited warranty for at least 20 years, and be fungi resistant. 8. Air Conditioning All air conditioning systems shall be adequate to cool all rooms to a temperature of 75 degrees Fahrenheit, three (3) feet above the floor when the outside temperature is 95 degrees Fahrenheit. The air conditioning system must have a seer rating of 13 or higher. Insulation must be adequate to maintain the cold air within the structure and utilize rebate advantages from FPL. 9. Others All work shall be performed according to appropriate trade's standards and building code requirements. City of Sebastian Page 11 Minimum Standards for Rehabilitation Flow Chart Local Veterans Assistance ProEram (LVAP) Applicant submits a completed LHAP application to the City. (This must include a list of repair work to be done.) 1 If applicant is eligible, the City will schedule inspection with the LVAP inspector. 1 The LVAP inspector will inspect the house and make a determination if the house is structurally sound and if it can be rehabilitated. If so, the LVAP inspector prepares the work write-up specifications. 1 The City sends an eligibility letter, work write-up specifications and referral list of contractors to the applicant. 1 Within 6 weeks, applicant will obtain two itemized proposals from finro licensed contractors to undertake the needed rehabilitation work. (Applicant does not have to use contractors from the referral list.) 1 The LVAP inspector reviews the contractors' proposals and indicates if they are acceptable. Contractors must be currently licensed and insured. 1 If the proposals are acceptable, applicant will select and sign the selected bid. 1 The City's staff will review the applicant's grant request along with the selected bid and forward the completed application to the LVAP grant review committee for approval. 1 Following approval by the LVAP grant committee, the City prepares the grant contract for signature by the applicant. 1 The applicant signs the grant contract. 1 City of Sebastian Page 12 Minimum Standards for Rehabilitation Following signature of the contract, the City sends a"Notice to Proceed" to the contractor and a copy to the applicant. 1 Contractor must pull permits within 10 days (or notifies LVAP o�ce) and complete the job per the proposal within 60 days of issuance of the building permit. 1 Building Department inspector and the LVAP inspector must inspect completed work. 1 Contractor sends bill and fully executed "Contractor's Final Affidavit" to the City. 1 The City will obtain a satisfaction letter from the owner. 1 The City pays the contractor and records the grant contract per the terms of the grant. City of Sebastian Page 13 �� ,.�i� �;�.;. �- IR�� T,?:y ,. '�'M�"' � HOME OF PELtCAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ■ FAX (772) 388-8248 www.c ityofsebastia n.org APPLICATION PACKET LOCAL VETERANS ASSISTANCE PROGRAM To apply for the Local Veterans Assistance Program (LVAP) grant from the City of Sebastian, please complete this application and submit it to the City at the above address. Following is the list of items needed for the review of your application: A. COMPLETED APPLICATION Complete all questions - pages 2 through 7 and sign where indicated. B. U.S. INCOME TAX RETURN Submit a copy of the previous year U.S. Income T� Return for all members of the household 18 years or older. (A free transcript may be obtained by calling 1-800-829-1040. Choose option 2 for personal tax accounts. Then choose option 1 for questions about forms or tax history. Then choose option 2 for tax refunds and transcripts. Follow all prompts to complete request for free transcript). C. FORM DD-214 D. COPY OF DRIVER'S LICENSE OR PHOTO I.D. SUCH AS STATE I.D. OR PASSPORT E. COPY OF DEED TO HOME F. LIST OF REPAIR WORK NEEDED 1 RESIDENT HOUSEHOLD CONTACT INFORMATION Phone #: ( ) Email : Cell #: ( Number of persons in household: Adults 18 or older: Children younger than 18: FOR OFFICE USE ONLY: RESIDENT INCOME CRTEGORY ELI �lLI LI MI REPAIR WORK LIST Applicant Name: Address: Phone: NOTE: the application will not be processed unless the following list is provided. PLEASE PROVIDE A LIST OF ALL REPAIR WORK NEEDED: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. For Office Use Only YES NO Does the rehabilitation work meet the City requirements �3 City of Sebastian Local Veterans Assistance Program Additional Rehabilitation Notes APPLICANT ACKNOWLEDGMENT FORM LOCAL VETERANS ASSISTANCE PROGRAM Please review the following information and sign the acknowledgment below. This form must be included in your application for the Local Veterans Assistance Program. RESPONSIBILITIES OF APPLICANT IN THE REHABILITATION PROCESS The City will help applicants during the home improvement process, but applicants are solely responsible for finding contractors, choosing the contractor(s), signing agreements with contractors, and undertaking the activities listed below. 1. Applicant must assist the City designated inspector with inspection of the home for which rehabilitation is being requested and must point out problems. 2. Applicant and contractor must discuss and agree on all items related to the bid proposal, including color and type of materials to be used. 3. Applicant must select and sign one of the contractors' proposals. The proposal signed by both the contractor and the applicant will serve as a contract between the two parties for performing the identified rehabilitation work. The City is NOT party to this contract agreement. The City only provides funds upon completion of work and approved final inspection by appropriate building inspector. 4. Applicant must work with contractor to settle disagreements during the job. 5. Applicant must call and/or write contractor to request that problems covered by contractor warranties be corrected during the warranty time period. By signing below I/we, acknowledge that I/we have read and understand the above rehabilitation grant information and requirements. Applicant's Signature Co-Applicant's Signature City Staff 5 Date Date Date THOUGHTS THAT APPLICANT SHOULD CONSIDER BEFORE PARTICIPATING IN THE REHABILITATION PROGRAM 1. Not all the work that the applicant wants done can always be accomplished. 2. Repairs will correct some problems, but may not solve all problems. 3. Dort'T expect your house to be completely new when the work is finished. 4. Dort'T expect all floors, wa11s, ceilings, doors, windows, kitchen cabinets, bathroom fixtures, and tubs in older houses to be completely plumb, level and square when work is finished. 5. Sometimes it can be stressful living in a house while a contractor is performing work. 6. Very few times in life are people completely satisfied with things they buy or have repaired. Buying a home or having a house repaired is no different. 7. The City is not involved with color or type of materials or similar issues. 8. The contractor must obtain all required permits, and completed work must be inspected by the City and receive final approval prior to release of funds. 9. Finally, the City is NOT a contractor, does NOT recommend contractors, and DOES NOT and CANNOT guarantee that the applicant will be satisfied with the work done by the contractors. By signing below I/we, acknowledge that I/we have read and understand the above rehabilitation grant information and requirements. Applicant's Signature Co-Applicant's Signature City Staff G Date Date Date ACKNOWLEDGMENT AND AGREEMENT The undersigned specifically acknowledge(s) and agree(s) that: (1) the grant requested by this application will be secured by a recorded contract on the property described herein; (2) the property will not be used for any illegal or prohibited purpose or use; (3) all statements made in this application are made for the purpose of obtaining the assistance indicated herein; (4) occupation of the property will be as indicated above; (5) verification or reverifcation of any information contained in the application may be made at any time during the duration of the grant contract by the City, and the original copy of this application will be retained by the City, even if the application is not approved; (6) the City will rely on the information contained in the application, and Uwe have a continuing obligation to amend and/or supplement the information provided in this application if any of the material facts which Uwe have represented herein should change prior to expiration of the one-year grant contract period; and (7) the City makes no representations or warranties, express or implied, to the grant recipient regarding the property, the condition of the property, or the value of Certification: I/We certify that the information provided in this application is true and correct as of the date set forth opposite my/our signature(s) on this application and acknowledge my/our understanding of the terms set forth herein. Signature Date if anv) Date 7