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Home My WebLink About02132013 Agenda Packet SEBASTIAN CITY COUNCIL REGULAR MEETING AND COMMUNITY REDEVELOPMENT AGENCY MEETING AGENDA WEDNESDAY, FEBRUARY 13, 2013 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are Attached to the Back of the Agenda 1. CALL REGULAR CITY COUNCIL MEETING TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE OF ALLEGIANCE – Led by Council Member Hill 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. pgs 5-15 A. Interagency Coalition Update – Commissioner Peter O’Bryan and Chief Morris (Clerk Transmittal, Letter of Commitment, By-Laws) pg 16 B. PACE Program – Mike Wallander & Shannon Bothwell, Florida Green Energy Works C. Brief Announcements 7. RECESS REGULAR CITY COUNCIL MEETING 8. CONVENE COMMUNITY REDEVELOPMENT AGENCY MEETING (CRA Packet Under Separate Cover) A. Call CRA Meeting to Order B. Roll Call C. Approve January 9, 2013 CRA Minutes D. Façade Sign and Landscape Grant Awards E. Adjourn CRA Meeting 1 of 134 9. RECONVENE REGULAR CITY COUNCIL MEETING 10. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 17-25 A. Approval of Minutes – January 23, 2013 Regular Meeting pgs 26-62 B. Resolution No. R-13-03 - Florida Inland Navigation District (FIND) Grant (City Manager Transmittal, R-13-03, Application) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, INDIAN RIVER COUNTY, SUPPORTING THE CITY’S FIND GRANT APPLICATION SEEKING FUNDS TO REHABILITATE THE HISTORIC FISH HOUSE LOCATED AT FISHERMAN’S LANDING SEBASTIAN, PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 63-65 C. Approve Alcoholic Beverage Use at Community Center – Eubanks 60th Birthday Party – 2/16/13 – 4 pm to 8 pm – DOB Verified (Parks Transmittal, Receipt, Rental Permit) 11. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 12. PUBLIC HEARINGS Quasi-Judicial Public Hearing Procedures:  Mayor opens hearing  Attorney reads ordinance or resolution  City Council Members disclose ex-parte communication  City Clerk swears in all who intend to provide testimony  Staff presents findings and analysis  Applicant makes presentation  Council asks questions of the applicant and staff  Mayor opens the floor for anyone in favor of the request (anyone presenting factual information shall be sworn but anyone merely advocating approval need not be sworn in)  Mayor opens the floor for anyone opposing the request  Applicant provided opportunity to respond to issues raised by staff or public  Staff provided opportunity to summarize request  City Council deliberation and questions  Mayor calls for a motion  City Council Action pgs 66-91 A. Resolution No. R-13-02 – Quasi-Judicial - Special Exception to Allow Qualified Affordable Housing on Skillman Parcel – Legal Notice 1/29/13 (Community Development Director Transmittal, R-13-02, Application, P &Z Minutes, Comp Plan Excerpt, Map) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING A SPECIAL EXCEPTION FOR QUALIFIED AFFORDABLE HOUSING AS A CONDITIONAL USE IN THE COMMERCIAL GENERAL ZONING DISTRICT SPECIFICALLY FOR A 12.49 ACRE PARCEL LOCATED SOUTH OF MAIN STREET, AND BOTH EAST AND SOUTH OF THE SEBASTIAN POST OFFICE, HAVING INDIAN RIVER COUNTY TAX PARCEL ID NO. 31- 39-06-00005-0004-00002.0; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. 2 of 134 13. UNFINISHED BUSINESS 14. PUBLIC INPUT 15. NEW BUSINESS pgs 92-95 A. First Reading of Ordinance No. O-13-01 – City Clerk RMLO – Exclude Law Enforcement Records – Set Public Hearing for March 13, 2013 (City Clerk Transmittal, O-13-01) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2, ARTICLE I, SECTION 2-2 TO EXCLUDE LAW ENFORCEMENT RECORDS FROM CITY CLERK RMLO RESPONSIBILITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR EFFECTIVE DATE. pgs 96-97 B. Parks and Recreation Committee – Request to Construct Community Center Playground in FY13 (City Manager Transmittal, Summary) pgs 98-134 C. Resolution No. R-13-01 – NationAir to Rud Aero Lease Reassignment (Community Development Director Transmittal, NationAir Lease, Correspondence, Schultz Submittal, 61/141 Comparison, X26 Flight Procedures, LDC 54-2-5.7, FAA Documentation, R-13- 01, Consent to First Assignment of Lease from NationAir to Rud) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE SEBASTIAN MUNICIPAL AIRPORT; AUTHORIZING THE TRANSFER OF LEASEHOLD ASSETS BETWEEN NATIONAIR INSURANCE AND RUD AERO; PROVIDING FOR THE REPEAL OF RESOLUTIONS IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE. 16. CITY ATTORNEY MATTERS 17. CITY MANAGER MATTERS 18. CITY CLERK MATTERS 19. CITY COUNCIL MATTERS A. Council Member Coy B. Council Member Hill C. Mayor McPartlan D. Vice Mayor Wright E. Council Member Adams 20. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are Aired Live on Comcast Channel 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetings: February 27, 2013 – Regular City Council Meeting – 6:30 pm March 13, 2013 – Regular City Council Meeting – 6:30 pm March 27, 2013 – Regular City Council Meeting with inserted CRA Meeting – 6:30 pm 3 of 134 PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-12-01 Regular City Council Meetings Public input is ALLOWED under the headings:  Consent Agenda  Public Hearings  Unfinished Business  New Business  Public Input Public input is NOT ALLOWED under the headings:  Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards);  Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments);  City Council Matters  Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual’s time by majority vote of Council members present . Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below . Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair . Public Input Heading on Agenda The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 4 of 134 5 of 134 6 of 134 7 of 134 8 of 134 9 of 134 10 of 134 11 of 134 12 of 134 13 of 134 14 of 134 15 of 134 16 of 134 SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 23, 2013 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular Meeting to order at 6:30 p.m. 2. The Invocation was given by Pastor Clifton Cooley, Calvary Baptist Church. 3. The Pledge of Allegiance was led by Council Member Coy. 4. ROLL CALL Mayor Bob McPartlan Vice-Mayor Don Wright Council Member Jerome Adams Council Member Andrea Coy Council Member Jim Hill Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Records Program Manager, Donna Cyr Administrative Services Director, Debra Krueger Community Development Director, Joseph Griffin Finance Director, Ken Killgore Police Chief, Michelle Morris 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members The City Manager requested withdrawal of New Business item 12A – Resolution R-13-01 Airport Lease Assignment from Nationair Aviation to Rud Aero due to the fact that staff needed more time for review since Rud requested a flight school operation, which staff first thought was merely in relation to their manufacturing operation and is now known to be a separate request. MOTION by Ms. Coy and SECOND by Mr. Wright to remove as requested. No objection from Council members. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 13.008 A. Proclamation – Sebastian Purple Heart Community – Requested by Brian Heady Mayor McPartlan read and presented the proclamation to Colonel Martin Zickert and three Purple Heart recipients. 17 of 134 2 Regular City Council Meeting January 23, 2013 Page Two 13.009 B. Proclamation – Harlem Ambassadors Basketball Game and Show Night at Sebastian River High School – February 21, 2013 – Accepted by Jim Davis, President, Indian River County NAMI Mayor McPartlan read and presented the proclamation to Jim Davis, National Association on Mental Illness, who invited everyone to come and support the event at Sebastian River High School. C. Brief Announcements Ms. Coy asked how the St. Baldrick’s Children’s Cancer Team Sebastian effort was going. Mr. Hill said there were four participants so far including Mayor McPartlan and they had created a web page for donations. Ms. Coy decided to “throw her hair in the ring” and would have her head shaved. She said Team County had five members so far and had made a challenge to Sebastian. Mayor McPartlan said Team Sebastian hoped to raise $1000, noting the event will take place at Captain Hiram’s on March 4, 2013. Mr. Adams reported on the following programs offered by Harbor Branch: Feb. 6 – 6:30 pm Ocean Science Lecture - Sir Peter Crane of Yale University at St. Edwards School, 1895 St. Edwards Drive, Vero Beach; Feb. 7 – Harbor Branch Johnson Education Center, 5600 N. U.S. 1, Fort Pierce. Indian River Lagoon Symposium: Health of the Lagoon – 8am to 5 pm, followed by “Meet the Scientists” poster session 5:30 to 7 p.m.; and Feb 8 – Harbor Branch Johnson Education Center: Forum on Lagoon Health 9 a.m. to noon and Love Your Lagoon dinner from 6 to 10 p.m. Feb. 8 at Harbor Branch Plaza. He said people can call (772) 242-2317 for further information. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. Pg A. Approval of Minutes – January 9, 2013 Regular Meeting 13.010 B. Approve FY13/14 Budget Calendar (Administrative Services Department Transmittal, Calendar) C. Second Amendment to Sebastian River Area Chamber of Commerce Lease for Building Insurance Coverage (City Manager Transmittal, 2nd Amendment, Lease) Council Member Adams removed items 7B and 7C on behalf of citizen, Damien Gilliams. MOTION by Mr. Hill and SECOND by Mr. Wright to approve item A of the Consent Agenda. Result of Roll Call: Ayes: All Nays: None Passed 5-0 18 of 134 3 Regular City Council Meeting January 23, 2013 Page Three Item 7B – FY 13/14 Budget Calendar Damien Gilliams, 1623 US 1, Sebastian, said he did not see reference to discussion of employee COLA raises or review of the CAFR which should be reviewed by the Budget Board and Council. He said he would like to see a rolled back rate for the next fiscal year because taxes and drainage were raised last time. MOTION by Mr. Hill and SECOND by Ms. Coy to approve item B. Result of Roll Call: Ayes: All Nays: None Passed 5-0 Item 7C – Chamber of Commerce Lease – 2nd Amendment Damien Gilliams said we should not waive insurance fees since the Chamber has been given use of the building and other areas for fifty years. He asked Mr. Hill not to laugh at him. Mayor McPartlan told him to direct his comments to the Chair and stop pointing his finger at him. Mr. Gilliams said enough with freebies, that the Chamber needs to produce and pursue grant funding to create jobs and be accountable to Sebastian, stating the majority of Chamber members were from outside Sebastian. MOTION by Mr. Hill and SECOND by Mr. Wright to approve item C. Mr. Hill said this amendment merely removes redundancy and clarified there were no additional funds, and the City Manager replied no substantial funds. Ms. Coy said she found the speakers comments untruthful, that the Chamber represents the business community and does a wonderful service for the community and they have her respect. She advised that comments made be taken with a grain of salt. Mr. Adams said he spoke to Mr. Gilliams and the City Manager and found that City property casualty coverage is provided for all non-profits who lease City buildings and the Chamber does a lot of good. He asked if we could explore the possibility of all non- profits paying their own insurance. Mr. Wright said the property casualty insurance on the building was the issue and was consistent with all other non-profit leases, and this simply corrects an error of duplicate coverage. He said he echoed Ms. Coy’s comments that the Chamber provides tremendous service and the number of members is increasing over the last year and most are Sebastian businesses. He said they do a fantastic job of promoting Sebastian. Ms. Coy said as long as non-profits own their own building they should cover the cost, but would not want to set precedence when we own the building. 19 of 134 4 Regular City Council Meeting January 23, 2013 Page Four The City Manager said the City annually pays $133,186 to cover all City facilities with a total value of $24.7 M, noting the insured value of the Chamber is $325K, and said all non-profits are required to pay for their own liability insurance and cover their personal property. Result of Roll Call: Ayes: All Nays: None Passed 5-0 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Mr. Adams reported on the Treasure Coast Council of Local Governments meeting on January 9, 2013 where the group opposed armed guards in schools but supported funding for police officers in schools. He then reported on the Treasure Coast Regional Planning Council meeting on January 18, 2013 and receipt of the publication Six Pillars which he sent to the City Manager to review, and which suggests methods for making it easier for businesses to do business with cities. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS 12.055/13.012 A. Update CavCorp Project – Frank Hickson, Infrastructure Engineers (City Manager Transmittal, Layout 13-1) The City Manager recapped that Council had reviewed the last concepts on September 12, 2012, a public workshop was then conducted where many ideas were received and brought back to Mr. Hickson. He said Mr. Hickson will present newly revised concepts which the City Manager provided in a power point over the weekend to Council Members. Frank Hickson, Infrastructure Engineers, introduced Nate Wilbur, Deputy Project Manager, gave the power point presentation (see attached to minutes) which represented three concepts and pros and cons of each: #1 asphalt paving with minor adjustments from the first designs, #2 a greener version with concrete roadways but green parking areas at a greater cost of $1.1M, and #3 installing perimeter driveways and off street parking stalls with an alternate stamped concrete and leaving the center sod turf at a cost of $560K with an additional $75K for the stamped concrete. The City Manager asked for Council feedback on how they wished to proceed. Mr. Wright said he liked concept #3 and stated his reasons including flexibility for different uses, environment and maintaining green space, installing parking where needed, substantially lower cost, that it maintains its character and meets the goals that Council set forth. Mayor McPartlan said he too liked concept #3, liked concept #2 but the cost was too high and asked what the maintenance costs for #3 will be by maintaining sod. 20 of 134 5 Regular City Council Meeting January 23, 2013 Page Five The City Manager responded that there are maintenance costs now and it would be a wash. Mayor McPartlan said concept #3 is more multi-use. Mr. Hill said since we have been planning for this lot since the first CRA Master Plan this has been anticipated to be paved and with concept #3 he did not see any improvement, therefore we shouldn’t spend a half million, that concept #1 is what we were going for. He said Council’s job is to provide a high quality parking lot, and a concept should not be approved on events that occur seven days out of the year. Ms. Coy said she was happy with concept #3 and it had never been her expectation to pave the entire lot. She said it is environmentally sound, that it is not her job to provide space for every boat owner in Sebastian, that there are sufficient spaces for boats and need to be fair to all who want to park there, noting the State had confirmed that cars outnumber trailers 6 to 1 as licensed in Sebastian. She said she liked the stamped pavement and the center grass area can be readdressed at a later date. Mr. Adams said he had no problem with concept #1, concept #2 was cost prohibitive, and on concept #3 agreed with Mr. Hill that if we were to do this why don’t we just leave it as it is and was not in favor of #3. He said he was in favor of concept #1. MOTION by Mr. Hill to send back concept #1 to the public failed for lack of second. MOTION by Ms. Coy and SECOND by Mr. Wright to send back concept #3 to the public. Result of Roll Call: Ayes: McPartlan, Wright, Coy Nays: Hill, Adams Passed 3-2 Mr. Gilliams said this reminds him of the Main Street improvement which has created a bottleneck on US 1, said if it isn’t broken don’t fix it, suggested taking the $750K and investing in purchasing new properties for parking instead, and asked the event sponsors to form a committee to help fund the needed improvements. Ben Hocker, Sebastian, expressed concern for cars parking along Indian River Drive and backing out, suggested lowering the speed limit to 15 mph for all of IR Drive or move cars in so they aren’t sticking out, and said there was no sidewalk adjacent to Hiram’s spaces. 11. PUBLIC INPUT Damien Gilliams said in regard to the Chamber issue he takes exception to someone saying he made false statements. Mr. Hill called a point of order stating Public Input is for items not on the agenda. Mr. Gilliams asked for an opinion from the City Attorney. Mayor McPartlan agreed this was an item already discussed. Mr. Hill read from the agenda procedures for Public Input, which provides an opportunity for individuals to bring new information or requests to City Council not otherwise on the prepared agenda. 21 of 134 6 Regular City Council Meeting January 23, 2013 Page Six Mr. Gilliams said there are profit and loss statements not being provided. Mr. Wright called a point of order and said he was speaking to an agenda item. Mr. Gilliams continued that there was $150K of City money given for the Davis Street project and Indian River County already has impact fee money for this purpose, asked why we are footing the bill for private businesses, and said he spoke to a Commissioner who agreed with him that the County had funding. 12. NEW BUSINESS 13.013 A. Resolution No. R-13-01 Transfer NationAir Aviation Insurance Lease to Rud Aero (Community Development Transmittal, R-13-01, Letters of Intent, Lease, Consent) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE SEBASTIAN MUNICIPAL AIRPORT; AUTHORIZING THE TRANSFER OF LEASEHOLD ASSETS BETWEEN NATIONAIR INSURANCE AND RUD AERO; PROVIDING FOR THE REPEAL OF RESOLUTIONS IN CONFLICT AND PROVIDING FOR EFFECTIVE DATE. Withdrawn from the agenda during agenda modifications. 12.019/13.014 B. Authorize the Following Englar Street Improvements: (City Manager Transmittal, Bid Responses, Contract) i. Ranger Construction Overlay Contract in the Amount of $73,022 ii. Asphalt Recycling Rebuilding Contract in the Amount of $49,923 iii. Allocate $3,000 to CTI for Inspection Services iv. Transfer $36,173 from the General Fund to Local Option Gas Tax Fund The City Manager reiterated his recommendation to award overlay to Ranger, award rebuild to Asphalt Recycling, and allocate funds for inspection, and advised Council on the need to allocate additional funds to complete the project by transferring $36,173 from the GF from savings in Facilities Management personnel due to loss of a position which will be filled at a later time, and an anticipated increase in FPL Franchise fees. MOTION by Mr. Wright and SECOND by Mr. Hill to approve staff’s recommendation. In response to Mr. Adams, he cited the City’s Code on local vendor preference and the origins of the bids, noting there were no Sebastian bidders. He also advised him we have $22K of the needed additional funding from the open position in Facilities Management, and hoped to continue to see an increase in franchise fee revenues to make up the difference, and if not he would have to go to reserves which is currently at $4.6 M. He said we will know if we have the additional when ¾ of the fiscal year has passed. (July 1). Result of Roll Call: Ayes: All Nays: None Passed 5-0 22 of 134 7 Regular City Council Meeting January 23, 2013 Page Seven 13.015 C. Review Solid Waste Franchise Request For Proposal (City Manager Transmittal, Draft Ad, Specs, Ordinance, Agreement) The City Manager gave a brief background on the Waste Management franchise agreement which is due to expire on June 30, 2013, and was originally five years with an automatic five year extension first approved in 2003. He said there are currently 9700 units in Sebastian with approximately 4500 participating in the non-mandatory pickup by opting in to the single carrier franchisee. He outlined the timetable for advertising the RFP on February 18th to final approval of a franchise ordinance on June 12th. He said he had prepared the RFP using language from our franchise, and that of other agencies that had recently gone through the process – Indian River County and North Miami. He cited some new ideas he had added such as a paper day shredding, electronic recycling day, green energies such as natural gas fueling station and then asked for Council’s input on the proposed RFP language. Mr. Wright brought up several issues he thought needed to be addressed: 1) Park Place residents want options to being forced to opt in; 2) the fact that IRC makes electronic recycling available at all the landfills every day so do we really need that; 3) cost out the added services so when vendors make proposals we can see if we want to pay extra because most people just want home collection, and we need to consider extras with cost options so residents don’t see an increase; 4) commercial waste is critical and he suggested on-call service for cost savings which he noted Hiram’s tried recently and saved money; 5) recycling of other products needs to be addressed; and said 6) IRC currently picks up recycling and bidders need to know how this works and be clarified. The City Manager responded to his concerns by saying recycling is a County service paid for by tax assessments, and that residential recycling collection is also covered by the County, and we don’t have the authority to regulate further recycling, though he said, most of the carriers are familiar with that setup, and Waste Management has the recycling contract with the County. He suggested on commercial pickup letting the proposers tell us how they can provide the service because they know better and that and the question of specific considerations can be discussed at the pre-bid meeting and amended at a later date if necessary. He said as to Park Place he perceives it as a difference of opinion of the residents, said their price increased from Capital to Waste Management, and he did not recommend an option for them to opt out of the franchise because it would set a bad precedent. He said another consideration could be negotiating a separate cost for mobile home parks, and this too could be addressed at the pre-bid and amended. Discussion continued on Park Place. The City Manager said Park Place has a Homeowners Association, and residents are split on opting in or out, so we could address it a few different ways – don’t address, require special service in mobile home parks, noting they are treated as one customer but charged individually internally. Mr. Hill said it is an HOA pass through issue, noting in the past the problem was they were considered commercial and with the new franchise they received increases in one year; and if changes were made for them they would have to be made for all mobile home parks in the City. Ms. Coy agreed. 23 of 134 8 Regular City Council Meeting January 23, 2013 Page Eight Mr. Wright discussed single stream and dual stream recycling and suggested we be open to all options offered, and not reject anyone out of hand due to a technicality or due to the high cost of recycling. Ms. Coy said she did not see amenities as tacked on costs, but Mr. Wright responded – nothing is free. The City Manager said it will all be measurable, if they provide a service they have to be compensated. Ms. Coy said she has talked to vendors at conferences who say it gets them thanks points. Mr. Adams asked why waste has to be hauled to the County landfill, and the City Manager responded it goes back to the IRC assessments we all pay. Bruce Zingman, Sebastian said he would love to see recycling in the parks and asked who would empty them and discussed single stream where all recycling goes in one bin. The City Manager said we should not fight the single/dual stream fight, noting right now we are dual stream recycling in Indian River County. He said Waste Management wants to go to single. Mr. Wright said carriers are not dividing the recycling at the trucks, but at the dump. In response to Mr. Zingman, the City Manager said recycling collection is not part of our franchise. Ms. Coy said bins in parks are being picked up by our people but there are options. Damien Gilliams said if recycling bins had wheels more people would recycle, and we need to talk to Indian River County and other agencies, do away with franchise fees, ask IRC to increase the franchise area, said commercial should not have to use the City’s franchise but decide who they want to use themselves, and the City should pay for pickup at City events. Jim Rott, Park Place resident, said Waste Management billing is on a commercial basis for Park Place and that is why the HOA passes it on to the residents, that costs went up substantially in recent years because of the pass through from the Park Place management company and residents do not have a say in the cost. He said he had done a long term study of pickup and for the 392 homes in the park, it was typically less than 50% of the homes that had pickup, and they are billed on the number of lots, not the numbers who use the service. He said he would provide his information to the City Manager. He said there is a pass through cost of $60 dollars per six months. Ms. Coy said that is about what she pays and invited him to call her. Mr. Rott said there had been a ruling on the issue and the HOA has no say. Mr. Hill noted it appeared the consensus of Council was to move forward with the RFP. 13. CITY ATTORNEY MATTERS - None 24 of 134 9 Regular City Council Meeting January 23, 2013 Page Nine 14. CITY MANAGER MATTERS 13.017 A. Update – Credit Card Billing/Payment Process (Administrative Services Transmittal, F.S.501.0117, Proposal) The City Manager briefly updated Council on a new credit card use process to be implemented based on recent requests from customers for the ability to pay by credit card, and administered by a provider who will charge a fee to administer the program. 13.018 B. Goal Setting Workshop Direction (City Manager Transmittal, Calendars) Following a brief discussion, City Council opted to discuss goals at the February 27th Regular Meeting, as long as the City Manager can keep the agenda light, and if he cannot, to move it to another date. Other Matters The City Manager reported on savings from recent changes to the Police Pension plan. 15. CITY CLERK MATTERS The City Clerk reminded Council that the Hospital District Special Election will take place in the Council Chambers on Tuesday January 29, 2013 from 7 am to 7 pm. 16. CITY COUNCIL MATTERS A. Council Member Adams - None B. Council Member Coy Ms. Coy said the Fine Art and Music Festival was grand and thanked Lisanne Monier- Robinson and the 130 artists who participated. C. Council Member Hill - None D. Mayor McPartlan Mayor McPartlan reported on the Sebastian Art Club’s 75th Anniversary last Thursday. E. Vice Mayor Wright Mr. Wright said the Art Festival was fantastic and said during our goals workshop we need to talk about gateways again because people called from Vero Beach to ask “Where is Sebastian?” 17. Being no further business, Mayor McPartlan adjourned the Regular Meeting at 9:00 p.m. Approved at the February 13, 2013 Regular City Council Meeting. By: ________________________________ ATTEST:_______________________ Bob McPartlan, Mayor Sally Maio, MMC - City Clerk 25 of 134 26 of 134 27 of 134 28 of 134 29 of 134 30 of 134 31 of 134 32 of 134 33 of 134 34 of 134 35 of 134 36 of 134 37 of 134 38 of 134 39 of 134 40 of 134 41 of 134 42 of 134 43 of 134 44 of 134 45 of 134 46 of 134 47 of 134 48 of 134 49 of 134 50 of 134 51 of 134 52 of 134 53 of 134 54 of 134 55 of 134 56 of 134 57 of 134 58 of 134 59 of 134 60 of 134 61 of 134 62 of 134 63 of 134 64 of 134 65 of 134 66 of 134 67 of 134 68 of 134 69 of 134 70 of 134 71 of 134 72 of 134 73 of 134 74 of 134 75 of 134 76 of 134 77 of 134 78 of 134 79 of 134 80 of 134 81 of 134 82 of 134 83 of 134 84 of 134 85 of 134 86 of 134 87 of 134 88 of 134 89 of 134 90 of 134 91 of 134 92 of 134 93 of 134 94 of 134 95 of 134 96 of 134 97 of 134 98 of 134 99 of 134 100 of 134 101 of 134 102 of 134 103 of 134 104 of 134 105 of 134 106 of 134 107 of 134 108 of 134 109 of 134 110 of 134 111 of 134 112 of 134 113 of 134 114 of 134 115 of 134 116 of 134 117 of 134 118 of 134 119 of 134 120 of 134 121 of 134 122 of 134 123 of 134 124 of 134 125 of 134 126 of 134 127 of 134 128 of 134 129 of 134 130 of 134 131 of 134 132 of 134 133 of 134 134 of 134