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HOME OF PELICAN ISLAND
CITIZENS BUDGET REVIEW ADVISORY BOARD
MINUTES
TUESDAY, FEBRUARY 04, 2013 - 6:00 P.M.
City Council Chamber, 1225 Main Street, Sebastian
Mr. Ed Herlihy called the meeting to order at 6:00 p.m.
The Pledge of Allegiance was recited.
ROLL CALL:
Present:
Gary O'Hara
Ed Herlihy
Tim Slaven
Not Present:
Harry Marshall - Unexcused
Dionna Farmer
Christine Vicars
Bruce Hoffman
Staff Present:
Al Minner, City Manager
Debbie Krueger, Administrative Services Director
Donna Cyr, Recording Secretary
Introduction of Members: Mr. Herlihy introduced all the board members.
Selection of Chairperson: Mr. Minner asked for nominations for Chairperson of the
board and Mr. Slaven nominated Mr. Herlihy. Being no other nominations Mr. Herlihy
was named Chair.
Selection of Vice Chairperson: Mr. Herlihy asked for nominations for Vice Chairperson.
Mr. Herlihy nominated Ms. Vicars. Being no other nominations Ms. Vicars was named
Vice Chair.
Approval of Minutes: August 14, 2012 Regular meeting
MOTION by Mr. Hoffman and SECOND by Mr. O'Hara to approve the August 14, 2012
minutes as written, passed on a unanimous voice vote.
Comments by the City Manager:
Mr. Minner went over the Funding Sources and Uses report, explaining all the funds and
what money could be spent where. (see attached) He asked for questions from the
board and there were none.
9. Review of Fourth Quarterly Report — FY 2012:
All members had a chance to review the Fourth Quarterly Report and Mr. Herlihy asked
for questions. Ms. Farmer had none, Mr. Hoffman said he did have a couple questions
and received his answers from Mr. Minner earlier through emails. Mr. Herlihy had no
questions. Ms. Vicars said she had no questions but did have a comment that everyone
Budget Advisory Meeting
February 4, 2013
Page Two
came in on budget and everyone did a really good job. Mr. Minner said we were 97% on
total expenses which was good but we were 95% on revenue which was not good.
There were no questions from Mr. O'Hara or Mr. Slaven at this time.
10. Review Budget Calendar and Discuss Next Meeting Date:
Mr. Minner said staff followed the same guidelines as last year's calendar. He thinks
that 2014 should be interesting because both the PEA and PBA union contract are to be
renewed. He feels that there are three major issues that need to be addressed and that
is employees and second is street paving and the third are MIS issues, both software
and hardware. A server crashed and the City was without email for a week. He
commended staff for getting us back up and running but because of this situation and
other computer issues an outside consultant is being brought in to give a comprehensive
look at our MIS system and give an overview of what we need.
Mr. Minner also stated that he is optimistic that the City's franchise revenue should be
better and our past projections have been good. We should know more in June.
Mr. Hoffman asked if we had a priority list of the streets that need to be fixed. Mr.
Minner confirmed that there is a list and it already has been before Council. He said he
would get the board a copy of the list. Mr. Minner listed some of the streets as the other
half of Englar and Tulip. He said he will try to get some DST money for parking
improvements in the Laconia area of Tulip and Barber Street Sports Complex.
Ms. Farmer said she has a concern about spending money to pay a consultant to look at
our MIS needs even if it is a minute amount. Mr. Minner said we have great professional
staff and their suggestions and concerns were taken into consideration but having an
outside consultant would add fresh eyes to the global perspective and they will have a
better chance at selling the changes to the community. He said we are looking at
substantial costs. Ms. Krueger also added that staff doesn't have the time or resources
to do a thorough plan to present to Council.
Mr. Herlihy said it has been a struggle for MIS to keep it together. The equipment is old
and no longer supported. Mr. Herlihy did commend staff on doing a lot with what we
have. He suggested everyone compare the Sebastian website with the Vero Beach
website. Sebastian is far ahead with having records available on line.
Mr. Herlihy asked if the two labor contracts ended September 30th and Mr. Minner
stated they were. Mr. Herlihy asked if the board could get a list of vehicles operated by
the Police Dept. and what they are used for. Mr. Herlihy said he has had people ask him
about the amount of vehicles in the Police parking lot. Mr. Herlihy also asked about the
spending of money on economic development, are we spending for advertising, also
what our new sources of revenue are. Mr. Minner said the City set aside $20,000 for
economic development which is in Airport Fund. We did create that budget for
advertising but didn't spend it. Mr. Herlihy said he doesn't have any ideas on new
sources of revenue and asked the members to think about this and if they get any ideas
to contact Mr. Minner and discuss it with him.
11. Being no further business, Mr. Herlihy adjourned the meeting at 6 :34 p.m.
Ed Herlihy, Chair, Citizen Budget Advisory Board Date
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